manoj pahwa & associates. · manoj pahwa & associates. a-1/53, near m2k cinema chartered...

MANOJ PAHWA & ASSOCIATES. A-1/53, Near M2K Cinema

CHARTERED ACCOUNTANTS Sector-7, Rohini

NEW DELHI-110085

PH. NO. - (011) 27041741

EMAIL ID – [email protected]

Date: 9th July 2017

AUDIT REPORT

We have audited the attached Balance Sheet, Income & Expenditure account and Receipt & Payment Account of

the DELHI HINDUSTANI MERCANTILE CO-OPERATIVE GROUP HOUSING SOCIETY LIMITED, NEW

DELHI as at 31st March, 2017. These financial statements are the responsibility of the Society’s management. Our

responsibility is to express an opinion on these financial statements based on our audit.

Subject to our notes and observation reported in three parts and enclosures to those parts forming an integral part of

this report as required under Rule 84(7) of Delhi Cooperative Societies Rules in the attached annexure, we report that:-

1. We have obtained all the information & explanation, which to the best of our knowledge & belief were necessary

for the purpose of our audit.

2. In our opinion proper books of accounts as required by law have been kept by the society.

3. The Balance Sheet, Income & Expenditure and Receipt & Payment of the society dealt with by this report are in

agreement with the books of accounts.

4. In our opinion and to best of information and according to the explanation given to us, the said accounts gives

the information required by the cooperative societies act in the manner so required and gives a true and fair

view:-

A) In the case of Balance Sheet of the state of affairs of the society as at 31st March, 2017.

B) In the case of Income & Expenditure account of the Surplus/Deficit for the year ended as on that date.

C) In the case of Receipt & Payment account of all the receipts & payment for the year ended on that date.

For MANOJ PAHWA & ASSOCIATES

CHARTERED ACCOUNTANTS

Firm Registration No.-017865N

Sd/-

MANOJ PAHWA

Proprietor

Membership No.:099283

Place: New Delhi.

Dated : July 9, 2017

PART `A'

COMPLIANCE IN RESPECT OF PREVIOUS AUDIT REPORT DELHI HINDUSTANI

MERCANTILE CO-OP.G.H.S. LTD.

Whether the Society has taken the corrective steps to comply with the suggestions/ Objections made in the

previous Audit for financial year 2015-2016

The society has taken corrective steps to comply the suggestion/objectives wherever possible.




Sd/-

MANOJ PAHWA

Proprietor


Place: New Delhi.


PART`B'

DELHI HINDUSTANI MERCANTILE CO-OP.GRP.HSG.SOCIETY LTD.AUDIT REPORT FOR THE YEAR 2016-2017

Name of the Society Delhi Hindustani Mercantile CGHS LTD.

Address of the Society Regd. Office: 1210/16. Mercantile Bhawan,

Chandni Chowk, Delhi-110006

Site Office: Plot No.2, Sector-4,

Dwarka Phase-I,

New Delhi-110075

Registration Number 938-G/H

Period of Present Audit 01.04.2016 to 31.03.2017

Period of Previous Audit 01.04.2015 to 31.03.2016

Name and Address of the MANOJ PAHWA & ASSOCIATES Present Auditor Chartered Accountants, A-1/53, Near M2K Cinema

Sector-7, Rohini, New Delhi

No. of Members at the time of 125

Present Audit

No. of Members at the time of 125

Previous Audit

No. of Members enrolled during 4

The Year

No. of Members resigned/expelled 4

During the Year

Area of Operation NCT of Delhi

a.1 Place of the functioning of the society. The society is functioning from the site office of the society.

a.2 Inspection of the documents of the society. Members are being allowed to inspect the documents of the society including audit report as per

provisions of rule of the Delhi State Co-operative Societies Rules.

a.3 Auditor's comments on each items of Balance Sheet. Please refer to enclosure to audit report.

a.4 Auditor's comments on each item of Income & Expenditure A/c. Please refer to enclosure to audit report.

b. Reconciliation of accounts. The society has reconciled its accounts with the accounts of the members and bank at the close of the

cooperative year with general cash book and the ledger accounts.

c. Raised funds of the society. Nil - During the year.

d. Debt equity ratio and planning to discharge those debt. ………………… NIL…………………..

e. Lending policy of the society. No loan has been given to any member during the year.

f. Implementation of management decisions. The management committee has implemented/carried out the decisions of the general body except we

report in part 'C' of our report.

g. Unsolved disputes. The Society had filed arbitration case against 1 member to recover dues from him. The member

concerned has made the payments as per decision of the members:

Rs.

Total outstanding as on 16.12.2015 255997

Less:- Cheque Received but credit not given 17643

(Amount found lying in suspense Account) 5375

Less:- Overcharging for water

Less: Cheque Received/reflecting in bank book but not entered in

party account 12310

Less: Cheque amount less credited

Cheque No Chq Amount Amount Credited

987763 30000 10000 20000

Add: Interest charges from AGM date to actual date of payment 5871

Total Recoverable 206540

Less

:- Cheque Received 50000

Less- Cheque Received 101540

Less:- Cheque Received 55000

Total Received 206540

Net Recoverable 0

h. Meetings of the society as informed by the society As explained to us the Managing Committee was holding MC Meetings regularly. During the year of

audit the society held 03 General Body Meeting.

i. Members. List of members with their ledger balance is enclosed. List of members enrolled & resigned is also

enclosed. (Subject to our comments in the “Part C - Main Audit Objections”)

J. Disqualification of office bearer. As per the management of the society, no office bearer suffers with any disqualification as contained in

of the Delhi State Co-operative Societies Act read with rule of the relevant rules.

k. Budget of society and lapses in this matter. The society has duly passed budget in the General Body Meeting.

l. Periodical Reviewing of its assets As explained to us the management has physically verified the assets periodically.

m. Cash credit limit in case of T/C; Co-op. Bank & stores. Since it is a group housing society, nothing to report.

n. Certificate of cash and records & documents. Certificates enclosed.

o. Bank reconciliation Details of bank accounts and reconciliation statement is enclosed.




Sd/-

MANOJ PAHWA

Proprietor


Place: New Delhi.


PART`C'

MAIN AUDIT OBJECTIONS

DELHI HINDUSTANI MERCANTILECO-OP.GRP.HSG.SOCIETY LTD. AUDIT REPORT FOR THE YEAR 2016-17

1.) The society has paid TDS on payment of Professional fees.

We are of the opinion that out of the fee paid to lawyer and TDS deducted and paid for the legal

fee for the case titled “J L Thapar & Others Vs G .K. Hinger & Other is in violation of the

provisions of DCS Act read with Rules thereto, as the society is not a party to the dispute/case.

We have sought clarification on the same from the Management Committee.

2.) Regarding Membership:

During the period of audit we have observed that membership in respect of flat no C-17 has

been granted vide letter No F.47/938/GH/SW/Coop/-Part file/1194 dated 03.09.2012 in reverse

order of names i.e. second applicant has been named as first member.

The administrator has recommended the application vide letter No

F.PA/SS/DHMCGHS/GAD/206 dated 05 Jun 2012 to the Registrar for grant of membership in

order of names as:

Sh. Satyanarayan Gurian & Smt. Abha Gurain

Whereas the Registrar has given the approval vide letter no F.47/938/GH/SW/Coop/-Part

file/1194 dated 03.09.2012 for the membership as under:

Smt. Abha Gurain & Sh. Satyanarayan Gurian

In view of the above, we opined and suggested to the management committee to seek

clarification from the office of Registrar Cooperative Societies in this regard.

3.) All the accounts receivable/ payable at the yearend remain unconfirmed.

During the year under review “Rehayasi Jan Kalyan Samimit” (RJKS)has handed over cheque

of Rs 16000/- being the surplus of funds collected from members. In view of the involvement of

“Rehayasi Jan Kalyan Samimit” (RJKS) in financial matters till December 15, 2015, as

reported in previous audit reports. We were not provided with any reconciliation statement with

respect of the financial transactions carried out between, DHM and RJKS. Hence, we are of the

opinion that a reconciliation and audit needs to be carried out in respect of amount

received/collected by the RJKS, details of expenditures done and reimbursements thereof by the

society management.

4.) The balance of share money with the D.C.H.F.C. could not be confirmed due to non availability

of any document.

5.) Compliance report for the financial year 2015-2016 has duly been submitted to the office of

Registrar of the societies.




SD/-

MANOJ PAHWA

Proprietor

Membership No.:099283 Place: New Delhi.


In Rs.

Previous Year Amount Previous Year Assets Amount

Capital Account Fixed Assets

12,500.00 Share Capital 12,500.00 117,737,387.12 (As per Schedule "A") 117,529,220.12

Members' Funds -

197,996.00 Dequalisation Payable 197,996.00 Investments

111,102,295.89 Land & Construction Money 111,102,295.89 20,000.00 Shares of DCHFC (at cost) 20,000.00

1,595,728.81 Reserves & Surplus 1,595,728.81 5,000.00 Shares of Federation of GHS of DWARKA (at cost) 5,000.00

3,515,183.00 General Fund 3,515,183.00 103,894.00 Fixed Depsoit SBT Bank 315,887.00

- Roof pipe Replacement Fund 277,866.00 Current Assets, Loans & Advances

Less:- Current Period 270,130.00 7,736.00

Current Liabilities & Provisions 27,640.00 Prepaid Lift Maintenance 29,719.00

72,320.00 BSES Rajdhani Power Ltd. 13,980.00 20,160.00 TDS Receivables 40,320.00

35,700.00 Expanses Payables - 8,576.00 Prepaid Genset Maint. 9,484.00

20,940.00 Mother Dairy (Electricity Recoverable) 30,630.00

3,680.00 Telephone Charges Payable 1,238.00 4,475.00 Prepaid Intercom Maint. 4,475.00

14,219.00 Audit Fee Payable 15,000.00 586,010.00 Amount Receivable From Members 1,365,462.00

5,402.11 Education Fund Payable 1,531.00 7,500.00 Prepaid CCTV Maint. -

- Bajaj Granites 8,360.00 - ATM Room (Electricity Recoverable) 9,310.00

- Dangi Enterprises (lift Exp.) 760.00 -

1,215.00 TDS Payable - Advance to Rakesh kumar Welder 5,300.00

37,516.00 Water Charges Payable 168,412.00 5,029.00 Accrual Interest FD 17,266.00

- otis Elevator Company 339,398.00 Bank Balances

- Advance From Members 85,863.00 1,923.00 Cash in Hand 10,682.00

102,800.00 Security Depsoit (Refundable) 102,800.00 6.00 Axis Bank 6.00

1,602.00 Mandir Fund 1,602.00 10,173.80 Canara Bank 12,573.80

466.00 Interest on TDS Payables - 3,129.00 Delhi State Co-Operative Bank 3,129.00

19,282.00 Suspense A/c (32,372.00) 296,097.94 Federal Bank Ltd. 70,749.94

2,314,266.05 Income & Expenditure 174,231.00 State Bank of Travancore 48,073.00

Opening Balance 2,314,266.05

Less:- Current Period 75,009.11 2,389,275.16

119,032,171.86 119,527,286.86 119,032,171.86 Total 119,527,286.86

0.00 Auditors' Report 0.00

As per our separate report of even date attached.

for DELHI HINDUSTANI MERCANTILE CGHS LTD. for MANOJ KUMAR PAHWA & ASSOCIATES

Chartered Accountants

sd/- sd/- sd/- sd/-

PRESIDENT SECRETARY TREASURER (Maonj K Pahwa)

Dated: July 9, 2017 Proprietor

Place: New Delhi Membership No 099283

DELHI HINDUSTANI MERCANTILE CGHS LTD.

PLOT NO. 02, SECTOR-4, DWARKA PHASE-I, NEW DELHI-110075

BALANCE SHEET AS AT MARCH 31, 2017

Laibillities

Total

Previous Year RECEIPTS Amount Previous Year PAYMENTS Amount

Opening Balances Expenses

- Cash in Hand 1,923.00 57,682.00 Accounting Charges 72,000.00

6.00 Axis Bank 6.00 21,577.00 Audit fee 14,219.00

85,518.80 Canara Bank 10,173.80 1,773.00 Bank Charges 1,630.00

3,129.00 Delhi State Co-Operative Bank 3,129.00 7,535.00 Conveyance Charges (Staff) 3,989.00

212,022.46 Federal Bank 296,097.94 56,100.00 Diesel 63,100.00

65,480.00 SBT ( ATM) 174,231.00 18,038.00 Education Fund 5,402.00

- Fixed Deposit 103,894.00 919,580.00 Electricity Charges 926,318.00

26,658.00 Festival Exp. 46,338.00

Collection from Members 2,730.00 Gardening Exp. 17,795.00

3,489,696.00 Members Dues Receipt 3,892,424.00 - Interest on TDS 1,766.00

82.00 Miscellaneous Exp. 4,734.00

Ancillary Revenue 57,685.00 Housekeeping Exp. 301,466.00

60.00 Admission Fees 50.00 21,600.00 Intercom Exp (AMC) 21,600.00

71,430.00 Mother Dairy Electricity 75,590.00 - Insurance Exp 143,790.00

56,154.00 Mother Dairy Rent 62,246.00 7,569.00 Meeting Expenses 28,501.00

77,670.00 ATM Electricity 73,790.00 4,300.00 Membership Fees

181,440.00 ATM Rent 201,600.00 553.00 Postage & courier -

13,000.00 Basement Booking Charge 18,000.00 105,000.00 Legal & Professional Charges 1,500.00

- Received from RWA 16,000.00 11,986.00 Printing & stationery 6,725.00

49,690.00 Misc. Income 6,530.00 644,987.00 Security Expenses 678,994.00

10,000.00 Other Charges from Members (Shifting) 30,000.00 668,669.00 Salary & Wages 356,538.00

32,062.00 Park Maintenance Grant from DDA 32,062.00 14,385.00 Staff Welfare 33,038.00

41,776.00 Sales of Scraps 5,155.00 18,194.52 Telephone exp 22,640.00

- Scraps Dealer 4,800.00 18,760.00 TDS Deposit Advocate 6,700.00

16,800.00 Stall Rentals/ Flex Board 75,100.00 - Website Exp 1,236.00

3,000.00 Transfer Fee 2,500.00

600.00 Share Money 500.00

Repair & Maintenance

Interest Received 21,935.00 Repair & Maint (Plumbing)* 275,691.00

2,880.00 Interest from BSES 2,880.00 - Repair & Maintenance (Lift) -

5,396.00 Interest on Saving Account 5,541.00 332,581.00 Lift AMC 362,383.00

2,400.00 Dividend Received 2,400.00 Lift Upgration 353,252.00

3,094.00 Interest on FDR 21,973.00 29,132.00 Repair & Maint. (Electrical) 99,420.00

110,539.00 Repair & Maint. (Generator) 45,944.00

Repair & Maint.(Building Roof) 283,473.00

Repair & Maint.(Play Area) 8,100.00

16,100.00 Repair & Maint.(CCTV) 14,515.00

Repair & Maint.(Library) 13,300.00

114,737.00 Repair & Maint. (Civil) 164,824.00

Repair & Maint. (Fire) 21,746.00

1,500.00 Repair & Maint. (Computer)

-

Water Expenses

383,002.00 Water DDA Charges 132,920.00

- Water Tank Cleaning 9,000.00

73,600.00 Water Tanker 37,248.00

- Water Hervesting 29,000.00

Capital Expenditure

65,280.00 CCTV System -

- Library (10 Chairs) 4,000.00

- Jhoola 22,500.00

TDS Receivable

- TDS on Rent 20,160.00

Closing Balances

1,923.00 Cash in Hand 10,682.00

6.00 Axis Bank 6.00

10,173.80 Canara Bank 12,573.80

3,129.00 Delhi State Co-Operative Bank 3,129.00

296,097.94 Federal Bank 70,749.94

174,231.00 State Bank of Travancore 48,073.00

103,894.00 Fixed Deposit 315,887.00

4,423,304.26 Total 5,118,595.74 4,423,304.26 Total 5,118,595.74



sd/- sd/- sd/- sd/-


Proprietor

Place: New Delhi



RECEIPT & PAYMENT ACCOUNT FOR THE YEAR ENDED 31st MARCH, 2017


Dated: July 9, 2017

Membership No 099283

Previous Year Expenditure Amount Previous Year Income Amount

59,202.00 Accounting Charges 72,000.00 2,561,500.00 Maintenance Charges 2,793,000.00

14,219.00 Audit fee 15,000.00 62,375.00 Diesel for Generator 68,375.00

1,773.00 Bank Charges 1,630.00 1,350.00 Bank Charges charged from members 2,100.00

7,535.00 Conveyance Charges (Staff) 3,989.00 223,000.00 Car Parking Charges 220,550.00

254,933.00 Depreciation 234,667.00 418,714.00 Water Charges 353,133.00

61,200.00 Diesel 63,100.00 - Building Insurance Recoverable 143,750.00

926,860.00 Electricity Charges 867,978.00 - Lift Reimbursment Recoverable 692,625.00

35,758.00 Festival Exp. 46,338.00 67,604.00 Late Payment Interest from Members 64,268.00

2,730.00 Gardening Exp. 17,795.00 60.00 Admission Fees 50.00

466.00 Interest on TDS 1,300.00 88,828.00 Mother Dairy Electricity 85,280.00

82.00 Miscellaneous Exp. 4,734.00 56,154.00 Mother Dairy Rent 62,246.00

58,210.00 Housekeeping Exp. 301,256.00 77,670.00 ATM Electricity 83,100.00

21,600.00 Intercom Exp (AMC) 21,600.00 201,600.00 ATM Rent 201,600.00

- Insurance Exp 143,790.00 13,000.00 Basement Booking Charge 18,000.00

7,569.00 Meeting Expenses 28,501.00 - RWA Receipt 16,000.00

4,300.00 Membership Fees - 57,830.00 Misc. Income 6,530.00

553.00 Postage & courier - 10,000.00 Other Charges from Members 52,000.00

68,000.00 Legal & Professional Charges 1,500.00 32,062.00 Park Maintenance Grant from DDA 32,062.00

12,311.00 Printing & stationery 6,725.00 41,776.00 Sales of Scraps 5,155.00

612,512.00 Security Expenses 677,989.00 - Scraps Dealer 4,800.00

611,336.00 Salary & Wages 356,538.00 16,800.00 Stall Rentals/ Flex Board 75,100.00

14,385.00 Staff Welfare 33,038.00 3,000.00 Transfer Fee 2,500.00

20,149.52 Telephone exp 20,198.00 600.00 Share Money 500.00

Website Exp 1,236.00 2,880.00 Interest from BSES 2,880.00

TDS Deposit Advocate 6,700.00 13,519.00 Interest on Saving / FDR Account 39,751.00

21,935.00 Repair & Maint (Plumbing)* 5,561.00 2,400.00 Dividend Received 2,400.00

Repair & Maintenance (Lift)337,036.00 -Lift AMC 361,064.00

-Lift Upgration 692,650.00

32,335.00 Repair & Maint. (Electrical) 63,720.00

109,570.00 Repair & Maint. (Generator) 45,036.00

- Repair & Maint.(Building Roof) 283,473.00

- Repair & Maint.(Play Area) 8,100.00

7,500.00 Repair & Maint.(CCTV) 22,015.00

Repair & Maint.(Library) 13,300.00

66,591.00 Repair & Maint. (Civil) 167,884.00

Repair & Maint. (Fire) 21,746.00

1,500.00 Repair & Maint. (Computer) -

316,716.00 Water DDA Charges 301,064.00

Water Tank Cleaning 9,000.00

- Rain Water Harvesting 29,000.00

263,855.48 Excess of Income over Expenditure 76,540.00

3,952,722.00 Total 5,027,755.00 3,952,722.00 Total 5,027,755.00

Excess of Expendicure over Income - 2,055,687.68 Balance C/o From Balance Sheet 2,314,266.05

5,277.11 Education fund 1,531.00 263,855.48 Excess of Income over Expenditure 76,540.00

- Prior Perod Adjustment - Prior Perod Adjustment -

2,314,266.05 Balance C/f to Balance sheet 2,389,275.05

2,319,543.16 2,390,806.05 2,319,543.16 2,390,806.05

-

- Auditors' Report


sd/- sd/- sd/- sd/-


Dated: July 9, 2017 Proprietor

Place: New Delhi

PLOT NO.02,SECTOR-4, DWARKA PHASE-I, NEW DELHI-110075

INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2017



Membership No 099283


S. No. Flat No. NAME OF MEMBERS MEMBERSHIP No.

1 B21 Mr. BirendraTiwari 421

Mr. Nishant Monga

Mrs. Deepika Nishant Monga

Mrs. Sumidha Monga

3 C30 Mrs. ParulGarg 423

Mr. MadhuVenkataSatyaAmmu

Mrs. AmruthavarshiniVedula

S. No. Flat No. NAME OF MEMBERS MEMBERSHIP No.

1 B21 Praveen Kumar Sahni 297

2 C24 K R Ramesh 360

3 C30 Vikash Jain 302

4 D11 Vishnu Priya Bhardwaj 323

for DELHI HINDUSTANI MERCANTILE CGHS LTD.

sd/- sd/- sd/-

PRESIDENT SECRETARY TREASURER

Dated: July 9, 2017

Place: New Delhi

422

LIST OF MEMBERS RESIGNED DURING THE YEAR ENDED 31.03.2017


Plot No. 2, Sector-04, Dwarka, Phase-1, New Delhi-110075

LIST OF MEMBERS ENROLLED DURING THE YEAR ENDED 31st MARCH 2017

2 C24

424

4 D11

S.No. MEMBER

NAME

SOCIETY

ADDRESS

MEMBERSHIP

No/ SOCIETY

REGN.No

FLAT No. ( IN

CASE OF G/H

SOCIETY

LOAN

RAISED

OUTSTA

NDING

DEFAULT

TOWARDS

PRINCIPAL

DFAULT

TOWARDS

INTT/

OTHER

CHARGES

TOTAL

COL 7 & 8

REMARK

(Rs.) (Rs.) (Rs.) (Rs.) (Rs.)

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

sd/- sd/- sd/-

Secretary Treasurer

Dated: July 9, 2017

Place: New Delhi


Plot No. 2, Sector-04, Dwarka Phase-1, New Delhi-110075

NAME OF THE SOCIETY : M/S DELHI HINDUSTANI MERCANTILE CGHS LTD.

---------------------------------------------------------------------------------NIL---------------------------------------------------------------------------

President


DEFAULT IN REPAYMENT OF DCHFC/DSC BANK / OTHER LOANS AUDIT PERIOD 2016-17

S.NO. NAME DESIGNATION

1 Jitendra Kushwah President

2 Geetanjali Gupta Vice-President

3 Ashish Dorlikar Secretary

4 Ayon Mitra Treasurer

5 A. K. Rastogi Member

6 Bhagirathi Bisht Member

7 J P S Bhatia Member

8 Kailash Sharma Member

9 Kuhu Adhikari Member

10 Leela Kandpal Member

11 Manju Agarwal Member

12 R K Malhotra Member

13 Shanta Khare Member

14 Soni Sinha Member

15 Swatantra Malhotra Member


sd/- sd/- sd/-

President Secretary Treasurer

Place: New Delhi

Dated: July 9, 2017


PLOT NO. 2 SECTOR-4, DWARKA PHASE-1, NEW DELHI-110075

LIST OF MANAGING COMMITTEE MEMBERS AS AT 31st MARCH,2017

1 CASH BOOK

2 LEDGER

3 PERSONAL LEDGER

4 Proceeding Register

5 Membership Register

LIST OF FILES

1 Audit File

2 Telephone File

3 Voucher File

4 Personal File of each Member

5 Allotment File

1 Receipts Book used and unused

2 Share Certificate Books

sd/- sd/- sd/-


Place: New Delhi

Dated: July 9, 2017


PART II

PART III

LIST OF BOOKS MAINTAINED



LIST OF RECORDS AS AT 31st MARCH 2017

PART 1

Federal Bank in Rs.

Balance as per Ledger as at 31-03-2017 70,749.94

ADD:

Date CH. NO. Particulars Cleared on AMOUNT

16.03.2017 009829 Harsh Saintation 27.04.2017 30,055.00

19.03.2017 009832 MTNL BILL 03.04.2017 1,121.00

16.03.2017 009831 Naveen Kumar 04.04.2017 12,300.00

31.03.2017 009835 Imran Khan 06.04.2017 10,000.00 53,476.00

Less:

CH. NO. Particulars DATE AMOUNT

28.03.2017 654374 G Maint (C-16) 17.05.2017 5,800.00

30.03.2017 017996 G Maint (A 05) 03.04.2017 7,254.00

30.03.2017 000161 G Maint (B- 23) 03.04.2017 8,623.00 21,677.00

Balance as per Bank Statement 102,548.94


sd/- sd/- sd/-



PLOT NO. 2 SECTOR-4 DWARKA PHSE-1 NEW DELHI-110075

BANK RECONCILIATION STATEMENT AS AT 31st MARCH, 2017

Cheque deposited but not Credited

Cheques Issued but not presented for payment

State Bank of Travcore in Rs.


.

ADD:


26.03.2017 432794 Naveen Kumar 6500.00

31.03.2017 432785 Dharanath 9,300.00

31.03.2017 432786 Bheem Sen Patel 6,000.00

31.03.2017 432787 Bibekananda Swain 5,856.00

31.03.2017 432788 Paras Nath 9,048.00

31.03.2017 432789 Raja Kumar Singh 6,000.00

31.03.2017 432790 RLG Manpower Service 49,738.00

31.03.2017 432792 RLG Manpower Service 25,403.00

31.03.2017 432791 TDS Depsoit 759.00 118,604.00

Less: Cheque deposited but not Credited



sd/- sd/- sd/-



Cheques Issued but not presented for payment

Canara Bank 71 in Rs.


.

ADD: Cheques Issued but not presented for payment


-

Less: Cheque deposited but not Credited

CH. NO. Particulars DATE AMOUNT

30.03.2017 016157 Dividend 2,400.00 2,400.00




Place: New Delhi

Dated: July 9, 2017


Schedule "A"


Rs.

S.No. Name of Assets Rate of W.D.V.as at Depreciation W.D.V.as at

Dep. % 01.04.2016 First Half Second Half for the year 31.03.2017

1 Building - 96,383,219.14 96383219.14 0.00 96383219.14

2 Land - 18,130,813.00 18130813.00 0.00 18130813.00

3 Almirah 10 894.20 894.20 89.00 805.20

4 Generator 15 341,653.00 341653.00 51248.00 290405.00

5 Furniture & Fixture 10 406.00 4000.00 0.00 4406.00 441.00 3965.00

6 Motor Submersible 15 31,692.00 31692.00 4754.00 26938.00

7 Tubewell & Water Harvesting 15 36,500.36 36500.36 5475.00 31025.36

8 Rickshaw 15 1,931.00 1931.00 290.00 1641.00

9 Typewriter 15 102.42 102.42 15.00 87.42

10 Computer 60 4,197.00 4197.00 2518.00 1679.00

11 Fan 15 10,259.50 10259.50 1539.00 8720.50

12 Fire Equipment 15 60,676.00 60676.00 9101.00 51575.00

13 Intercom 15 68,167.50 68167.50 10225.00 57942.50

14 CCTV System 15 106564.00 106564.00 15985.00 90579.00

15 Society Road 5 2441148.00 2441148.00 122057.00 2319091.00

17 ATM Room 10 65666.00 65666.00 6567.00 59099.00

18 Terrace Door 5 53,498.00 53498.00 2675.00 50823.00

19 Jhoola 15 22500.00 22500.00 1688.00 20812.00

TOTAL 117737387.12 4000.00 22500.00 0.00 117763887.12 234667.00 117529220.12


LIST OF FIXED ASSETS AS AT 31st MARCH, 2017

Addition Deletion Total

S.No. Name of the Contract Basis Employee (part time) Designation

1 Dharanath Caretaker

2 Bibekananda Swain Plumber

3 Bheem Sen Patel Electrician

4 Parasnath Gardener

sd/- sd/- sd/-


Place: New Delhi


PLOT NO. 2 SECTOR-4 DWARKA PHASE-1 NEW DELHI-110075

LIST OF STAFF EMPLOYED AS AT 31st MARCH, 2017


Dated: July 9, 2017

sd/-

Treasurer

Place: New Delhi


PLOT NO. 2, SECTOR-4, DWARKA PHASE-1, NEW DELHI-110075

CASH IN HAND AS AT 31st MARCH,2017

This is to certify that there was 10682 Cash-in-hand as at 31.03.2017.


Dated: July 9, 2017

SL.NO. TYPE OF MEETING DATE

1 MC April 7, 2016

2 MC May 29, 2016

3 MC June 30, 2016

4 MC July 10, 2016

5 MC August 7, 2016

6 MC September 4, 2016

7 MC October 16, 2016

8 MC November 13, 2016

9 MC December 11, 2016

10 MC January 15, 2017

11 MC February 5, 2017

12 MC March 13, 2017

sd/- sd/- sd/-


Place: New Delhi


DETAILOF M.C MEETINGS DURING THE YEAR ENDED 31st MARCH,2017



Dated: July 9, 2017

S. No Block Flat No. Name Total Amount (Rs.)

1 A 01 BHAGIRATI BISHT 7953.00

2 A 04 GULSHAN KUMAR 7344.00

3 A 05 SONI SINHA 91.00

4 A 09 DEEPAK JOSHI 7221.00

5 A 12 IQBAL SINGH & DARSHAN SINGH SANDHU 6952.00

6 A 13 PUSHPA SINGH 904.00

7 A 18 KAMINI JAIN 99.00

8 A 19 KUNDAN BHAT 1.00

9 A 20 HARJIT SINGH 122143.00

10 A 26 PURUSHOTTAM JAIN 197.00

11 A 36 SANJEEV K SINGHANIA 15986.00

12 A 39 KANSHI PRASAD BANKA 830.00

13 B 02 BIJENDER SINGH 8082.00

14 B 04 SONAM BAKSHI 1082.00

15 B 06 NARESH KUMAR GULATI 3456.00

16 B 09 NAND KUMARAN MK 2581.00

17 B 13 SJ PANDEY & SARITA PANDEY 2499.00

18 B 15 RAM MANOHAR SINGH 7321.00

19 B 21 PRAVEEN KUMAR SAHNI 6189.00

20 B 23 RAJEEV KUMAR SAHNI 107.00

21 B 24 SEEMA BATRA 2399.00

22 B 25 NEHA RITUPARNA 7764.00

23 C 02 RAGHVAN PILLAL PRADEEP 1621.00

24 C 04 ANIL BHUSHAN CHAWLA 500.00

25 C 09 MP MATHEW 18752.00

26 C 10 MUKESH AGGARWAL 265233.00

27 C 13 SAMEER DEWAN 2158.00

28 C 19 TATHAGATA CHATTERJEE / SUSMEETA CHATTARJEE 620.00

29 C 29 PREM CHAND JAIN 692.00

30 C 30 VIKASH JAIN 525.00

31 C 35 SUBRATA PAUL KALYANI PAUL 798.00

32 C 36 VEENA KUMAR 188.00

33 C 39 POONAM KUMAR VIJ 14296.00

34 D 04 ARUN KR. MEHROTRA 3.00

Diesel Charges Recovrable 12,500.00

Lift Reimbursment Recoverable 692,625.00

Building Insurance Recoverable 143,750.00

1,365,462.00

S No Block Unit# Owner(s) Name Total Amount

1A 03 MANISHA KUSHWAH (NM) 39.00

2 A 17 ANITA SINGH 1.00

3 A 30 RATNI KEJRIWAL / SUNIL KEJRIWAL 38238.00

4 B 07 RAHUL KASYAP 1470.00

5 C 03 GEETANJALI GUPTA 2.00

6 C 07 HUTOXI PURI 7015.00

7 C 12 ATUL BHATIA 115.00

8 C 16 AJIT SINGH SETHI 5300.00

9 C 18 GURCHARN SINGH SETHI 590.00

10 C 20 JEEVAN KUMAR JINDEL 5424.00

11 C 26 ANURAG VIDHYARATHI 5456.00

12 C 27 SUNIL KUMAR SHARMA 51.00

13 D 07 JAGDISH KAUSHAL 22162.00

85,863.00

sd/- sd/- sd/-

Secretary Treasurer

Dated: July 9, 2017

Place: New Delhi

President

Total Amount

MEMBER CREDIT BALANCE AS AT 31st MARCH, 2017




AMOUNT RECEIVABLE FROM MEMBERS AS AT 31st MARCH, 2017



Total

DELHI HINDUSTANI MERCHANTILE CGHS Ltd

NOTES ON ACCOUNTS FOR THE YEAR ENDED 31.03.2017

A. SIGNIFICANT ACCOUNTING POLICIES :

1. Accounting Convention :

The Financial Statements are drawn up keeping in mind the historical cost and going concern concept and in accordance with generally accepted accounting principles and practices prevailing in the Co-operative Societies in Delhi even otherwise stated.

2. Revenue Recognition :

Income and Expenditure is accounted on accrual basis. Income on investments which is not earmarked is treated as Revenue Income.

3. Provisions and contingent liabilities:

A provision is recognised if, as a result of past event, the society has a present obligation that can be estimated reliably, and it is probable that an outflow of economic benefits will be required to settle the obligation. Provisions are determined by the best estimate of the outflow of economic benefits required to settle the obligation at the reporting date. Where no reliable estimate can be made, a disclosure is made as contingent liability. A disclosure for a contingent liability is also made when there is a possible obligation or a present obligation that may, but probably will not, require an outflow of resources. Where there is a possible obligation or a present obligation in respect of which the likelihood of outflow of resources is remote, no provision or disclosure is made.

4. Investments :

Investments are stated at acquisition cost. Income on earmarked investment is carried to respective investments and transferred to respective funds for which investments have been earmarked.

5. Fixed Assets & Depreciation :

Fixed Assets are stated at written down value.

Fixed Assets are depreciated at the rates considered appropriate by the Managing Committee as under:

Furniture & Fixtures 10%

Computer 60%

Office Equipment 10%

Plant & Machinery 15%

Ground Fencing & Gates 5%

Building 5%

Compound Wall & Gates 5%

6. Funds :

Reserve fund has been created as required by the provision of the Delhi State Co- operative Societies Act, 1972

B. NOTES ON ACCOUNTS :

1) During the year under audit, four transfer have been taken place, details are given below:

LIST OF MEMBERS ENROLLED DURING THE YEAR ENDED 31st MARCH 2017

S. No. Flat No. NAME OF TRANSFEREE MEMBERSHIP No.

1 B21 Mr. BirendraTiwari 421

2 C24

Mr. Nishant Monga 424

Mrs. Deepika Nishant Monga

Mrs. Sumidha Monga

3 C30 Mrs. ParulGarg 423

4 D11 Mr. Madhu Venkata Satya Ammu 422

Mrs. Amruthavarshini Vedula

DELHI HINDUSTANI MERCHANTILE CGHS Ltd

LIST OF MEMBERS RESIGNED DURING THE YEAR ENDED 31.03.2017

S. No. Flat No. NAME OF TRANSFERORS MEMBERSHIP No.

1 B21 Praveen Kumar Sahni 297

2 C24 K R Ramesh 360

3 C30 Vikash Jain 302

4 D11 Vishnu Priya Bhardwaj 323

2. It has been observed that there is a Excess of Rs. 76540.00 for the year under audit as compare to excess of

Rs 2,63,855.48 of last year. 3. Previous year’s figures have been regrouped / rearranged wherever required necessary for the

purpose of audit.

FOR MANOJ PAHWA & ASSOCIATES,


Sd/-

PLACE : New Delhi (Manoj K. Pahwa) DATED: July 9, 2017 PROPRIETOR

Membership No : 099283

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