making an information disclosure
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Guidance for CRC:
Making an
Information Disclosure
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About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
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Using this document
This document is part of a series of guides designed to help you comply with the requirements of the
CRC Energy Efciency Scheme.
This guide is aimed at private and public sector organisations who have read Am I In? A guide to
qualication and organisational structure and have decided that they need to make an information
disclosure to comply with their obligations under the Scheme.
This guidance is based upon the CRC Order laid before parliament in February 2010. You should make
sure that you are using the most recent version of our Guidance and contact our helpdesk at
[email protected] seek independent legal advice if you have any questions
regarding the requirements in the nal legislation.
Although reference is made to legislative obligations, following this series of Guidance is not in itself
obligatory. However if you do follow it, subject to any revisions in updated Guidance, you will normally
be doing enough to help your organisation meet its legal obligations in relation to the obligations of the
Scheme that are covered by the particular guides.
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
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3 of 34
About making aninformation disclosure
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
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About making an information disclosure
This guide should be used by any organisation
that has assessed its qualication status and
has decided that it has to make an information
disclosure under the CRC scheme. It sets out:
the information you have to provide in making
your disclosure;
how and when to make your disclosure; and
what happens if you dont comply.
What information must my organisation provide
to make its disclosure?
The information that you will be asked to provide
to make your disclosure can be divided into the
following areas:
(a) Information about your organisation
(b) Contact details for individuals within
your organisation
(c) Meter and electricity information
Further detail is given later in this section.
Who should make the disclosure?
Qualication for CRC must be assessed on
the basis of the qualifying electricity supply to
the whole organisation or, if you are part of a
group of undertakings, for the group as a whole.
Undertakings or public bodies that have a metersettled on the half hourly market but that are
not required to register as a participant should
make their information disclosure independently;
however, if you are part of a group of undertakings
or public bodies we encourage you to make your
information disclosure as a group on behalf of
your group members, to reduce the administrative
burden. Where this guidance refers
Does my organisation need to make aninformation disclosure?
You should already have read Am I in? A Guide to
Qualication and Organisational Structure to nd
out if your organisation needs to take any action
to comply with CRC.
If your organisation had at least one half hourly
electricity meter (HHM) settled on the half hourly
market in the qualication year 2008, but your
total qualifying electricity supplies through all
HHMs (i.e. both settled and non-settled supply
and dynamic supply) was less than 6,000 MWh,
you must make an information disclosure
under CRC.
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
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About making an information disclosure
to organisation please treat this as a reference to
undertaking, public body and group also.
How and when do I make my disclosure?
You will need to make your information disclosure
via the CRC on-line Registry (a web site that we are
using to collect information for the CRC), between
1 April and 30 September 2010.
How long will it take to make my disclosure?Provided you have collected the information
you need beforehand, completing your on-line
registration should only take approximately
30 minutes.
How much does it cost to make an
information disclosure?
There is no fee for making an information
disclosure.
What happens if we do not provide
the information?
An undertaking or public body may be ned if it has
to make an information disclosure, but doesnt do
it by 30 September 2010, or if its list of meters is
incomplete. There is a ne of 500 for each settled
half hourly meterfor which you are responsible and
have not disclosed.
Why does government require our organisation to
make an information disclosure?
The information you disclose helps the Government
understand more about energy use and ensures
that all HHMs settled on the half hourly market
have been accounted for.
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
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Information you will needto make your disclosure
About making aninformation disclosure
What happens now?
Using the on-line CRC registry
Information you will need
to make your disclosure
Contact details for individuals
within your organisation
Information about your organisation
Meter and electricity
supply information
Annexes
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Information you will need
to make your disclosure
This section explains the information you will
need to collate in order to complete the on-line
information disclosure process.
Information about your organisation
Each organisation making a disclosure should provide
the following information:
Registered companies: registered company
number or registered name. The system will providethe registered address and standard industrial
classication for economic activities (or SIC code)
if you have one.
Other organisations: : if you are representing an
organisation that is not a registered company,
please provide its name and main place of business
or headquarters.
Organisation type: whether your organisation is a
company, public body, organisation of individuals.
Location: please provide the country within
which your organisation is located or, if you are
representing a company group, within which your
parent company is located (England/Wales, Scotland
or Northern Ireland). If you are representing a
public body please provide the country within which
your organisations headquarters is based.
Overseas ownership: if your highest UK parent
has an ultimate parent based overseas, you
will need to provide the name of the worldwide
parent organisation and its registered address
or headquarters. If you are an overseas company
with no UK subsidiary you will need to contact us.
Contact details for individuals withinyour organisation
You must nominate three individuals to take
responsibility for your information disclosure.
You must also provide contact details for them.
These three individuals should be:
Senior ofcer contact. You will need to nominate,
and disclose the name of, a director or a person
of equivalent status to act for your organisation.
Any nes and statutory notices will generally
be served on this individual. The nominee must
be someone senior enough to act on behalfof the organisation i.e. someone exercising
management control. It cannot be a third party.
- For a registered company this would be
a director.
- For a public body or other type of
organisation it would be a director or person
of equivalent seniority.
Information about your organisation
Contact details for individuals
within your organisation
About making aninformation disclosure
What happens now?
Using the on-line CRC registry
Information you will need
to make your disclosure
Meter and electricity
supply information
Annexes
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Information you will need
to make your disclosure
Primary and secondary contacts. You will need
to nominate, and disclose the name of, two
individuals to be primary and secondary contacts.
They will be responsible for any administration
in relation to the CRC. We will contact these
individuals from time to time if there are actions
you need to take. This role could suit someone
who is responsible for energy management or
environmental compliance. The primary and
secondary contacts must be different people.
One of these contacts may also be the senior
ofcer contact.
For each contact you must provide the following
information: name, job title, organisation name and
address, e-mail address, phone number (and also
mobile number, if applicable).
Meter and electricity supply information
Follow the steps below in order to collate themeter and electricity supply information you will
need to disclose.
Step A: collate meter informationRecord a list of all the half hourly electricity
supplies you were responsible for during the
qualication period:
If you are choosing to make a disclosure as a
group then take the group structure of your
organisation as the one in place at the end
of the qualication period (i.e. for Phase 1 on
31 December 2008). For further information
on dening your CRC organisation see theaccompanying guidance document Am I in?
A guide to qualication and organisation
structure: Section 2: Detailed guidance for the
public sector page 19 or Section 3: Detailed
guidance for the private sector page 31.
Include all the electricity supplies measured by
any half hourly meter (HHM) received by your
organisation in 2008.
Important:Keep a record of all the information
sources that you use to complete the steps
below and keep the information sources
themselves. We may ask you to present them in
the future and you may need to refer to
them again.
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Information about your organisation
About making aninformation disclosure
Annexes
Contact details for individuals
within your organisation
Meter and electricity
supply information
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Information you will need
to make your disclosure
This includes all remotely read automatic meter
reading (AMR) meters, as well as the settled HHM
types listed in Annex 3: Meters and metering
page 32 of this guidance document.
To understand which electricity supplies your
organisation was responsible for, you must
account for supplies for which you:
had a contract with a supplier to purchase
electricity; and
received the supply via a metering device
that measures electricity supply for charging
purposes meter; and
paid for
For further information on determining the
supplies for which you are responsible see
Annex 1: Denition of supply page 25 of this
guidance document.
Remember: Include all electricity supplies
you were responsible for during the
qualication period.
You do not need to include any new meters that
you have acquired since the qualication period.
You should not remove from your list any meters
that you were not responsible for after the end of
the qualication period
Make a note of the meter details for each supply
(i.e. whether it is settled on the half hourly market
and, where relevant, the MPAN (Meter Point
Administration Number) or MPRN in Northern
Ireland (Meter Point Reference Number) Please
refer to Annex 3 - Meters and metering page
32 of this guidance document which denes
the different meter types for the purpose of
determining whether you qualify for CRC.
The list of both settled and non-settled meters you
have collected will be useful to collate your energy
data. You will also need to submit the list of MPANs
to the on-line registry (see below).
Step B: collate the volume of electricity for
each of your half hourly supplies during the
qualication period
Collate information about how much electricity was
supplied during the qualication period for each ofthe settled and non-settled meters in the list from
Step A. To do this you can use:
the meter and electricity consumption data that
we sent to your settled HHM billing address(es)
during 2009
data from the relevant electricity supplier
electricity bills
meter readings
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Information about your organisation
Contact details for individuals
within your organisation
About making aninformation disclosure
Annexes
Meter and electricity
supply information
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Information you will need
to make your disclosure
Record the volume of electricity supplied during
the qualication period for each supply in the
list from Step A and retain the information you
used as evidence. You will need to enter this
gure into the CRC Registry when you make your
information disclosure.
Step C - Uses of energy that you do not need to
count (excluded use)
Not all energy use is included in CRC. Supplies forsome uses are outside the scope of the scheme
therefore you need to identify them. Remember
that, for the purposes of making an information
disclosure, you need to declare half hourly and
dynamic electricity supply only.
Uses that you do not need to count are:
supply for the purposes of domestic
accommodation
supply for the purposes of transport
energy that is supplied to you but that your
organisation does not consume at all for its
own use. The exception to this is where a
landlord organisation is supplied with energy
but that energy is partly or entirely consumed
by its tenants. In this case, the landlord is still
responsible for the supply
electricity used for the purposes of distribution,
generation or transmission by an organisation
that has a licence for such activities under the
Electricity Act 1989
Street lighting in Northern Ireland
The above list refers to half hourly electricity
supply only. Please refer to the following
references for further information:
Annex 1 - Denition of supply page 25 of this
guidance document.
This explains the rules for determining
responsibility for supply, including landlord/tenant
situations.
Annex 2: Electricity you should not account for
- page 27 of this guidance document. Explains
which uses of energy are excluded from CRC.
We have also produced a separate guidance noteSupply rules which provides further detail.
What happens next:
You should record the amount of energy that you
were supplied with during 2008 that you do not
need to count under CRC (that is, your excluded
use that you calculated in Step C).
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Information about your organisation
Contact details for individuals
within your organisation
About making aninformation disclosure
Annexes
Meter and electricity
supply information
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Information you will need
to make your disclosure
You should then subtract this gure from the total
amount you calculated under step B.
You must retain the information you used
as evidence.
If you do not have any excluded supplies,
the amount calculated for Step B is your
total qualifying HHM electricity supply in the
qualication period.
If you have excluded supplies, you need to
deduct these (step C) from your total during the
qualication period (step B) to calculate your total
qualifying electricity supply.
Step D: check the meter and electricity supplyinformation you need to provide
The information you need to disclose depends
on your total HHM electricity supplies during
the qualication period (i.e. the results of the
calculation in Steps A to C).
I. If your HHM electricity supplies were at least
6,000 MWh HHM electricity in the qualication
period, you must participate in the CRC. (Step B
minus Step C) You must therefore register as aparticipant and should refer to the accompanying
guidance document Registering as a CRC
Participant. This guidance document Making an
Information Disclosure does not apply to you.
Checklist
If you have completed Steps A to C you should
now have:
- a list of the half hourly electricity supplies
for which you were responsible during the
qualication period (Step A)
- details of the meters for each of those supplies,
including the MPAN for settled HHM (Step A)
- a calculation of your total HHM electricity
supplies during the qualication period which
count towards CRC (Step B)
- a record of all of the information you used tocompile and calculate each of these points
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Information about your organisation
Contact details for individuals
within your organisation
About making aninformation disclosure
Annexes
Meter and electricity
supply information
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Information you will need
to make your disclosure
II. If your total HHM electricity supplies were at
least 3,000 MWh but less than 6,000MWh HHM
electricity in the qualication period, you must:
make an information disclosure which must
include:
- the information listed in sections (a) and (b) of
this document
- list of all your settled HHMs by providing the
MPAN for each (from Step A)
- your total HHM electricity supply during the
qualication period (from Steps B to C)
III.If your total HHM electricity supplies were
less than 3,000 MWh in the qualication period,
you must:
make an information disclosure which includes:
- the information listed in sections (a) and (b) on
page four of this document
- list of all your settled HHMs by providing the
MPAN for each (from Step A).
Important:We intend to carry out audits on
the structures of those organisations that have
made an information disclosure. We may impose
nes where an information disclosure is not
made on time or is incomplete. Please see our
accompanying guidance document
Am I in? A Guide to Qualication and
Organisational Structure,for advice on dening
organisation structures.
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Information about your organisation
Contact details for individuals
within your organisation
About making aninformation disclosure
Annexes
Meter and electricity
supply information
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Using the on-line CRCRegistry
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Making an information
disclosure on-line
Preparing to use the registry
Annexes
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Using the on-line CRC registry
Organisations that need to make an information
disclosure must do so via the on-line CRC Registry.
This section explains how to get ready to use
the registry, then how to make an information
disclosure via the on-line CRC registry.
Preparing to use the registry
What security arrangements are in place?
To prevent any unauthorised access to theinformation that you give us, access to the CRC
on-line registration system will be underpinned
by the Government Gateway (GGW) security
arrangements. Your organisation may already
be registered on it e.g. to make use of Electronic
VAT Returns, Employer Direct Online and PAYE
Online for Employers. For more information on the
Government Gateway, please visit
www.gateway.gov.uk
How do I log in? When you log on to the CRC
system for the rst time, it will create a
username and password. If you are already
registered with the GGW you can use your existing
registration details.
Do I have to complete my information disclosure in
one go? No, you will be able to save and exit the
CRC system at any time during your information
disclosure and then return at a later time.
Who needs to complete my information disclosure?
You may give access to anyone (either within
your organisation or a third party) to ll in the
information. However, the contact details provided
must relate to one of the three individuals
described in Section 2: Information you will need
to make your disclosure - (b) Contact details forindividuals within your organisation page 7 of this
guidance document.
What is my registration number? This is a unique
serial number that identies your organisation
in the on-line registry. The system will allocate
this to you automatically when you make your
information disclosure.
What happens now?
Making an information
disclosure on-line
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Preparing to use the registry
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Using the on-line CRC registry
Making an information disclosure on-line
You must make your information disclosure using
the CRC on-line information disclosure form. It
leads you through the process of submitting your
information disclosure.
1. Choose registration type
You will be asked to indicate which type of
registration you are making. If you had at least
one settled half hourly electricity meter in 2008
and your electricity supply through all half hourly
meters was less that 6,000MWh during that year,
after having deducted any excluded use, you should
select make an information disclosure.
2. Please provide details of your organisation,
or the highest UK parent organisation if you are
part of a group
The rst few screens ask for information
described below.
Organisation type and address
Please tell us the type or organisation from the
following: company,public bodyor organisation
of individuals.
Enter the name of the organisation, or the highest
parent if you are a group.
Company
The system has a company address look-up facility
based on data held at Companies House. This will
bring back a list of options if you type in part of
your company name or registered number
Public body
If you are a public body you should dene the
type of body further by selecting from the
options presented:
The system will lead you through the registration
requirements. We have included screen shots
below where we believe it will help you tounderstand what is required and how to enter the
information. You can save and exit at any time.
The screen shots shown on the following pages
are taken from the test version of the CRC
Registry prior to the live version having been
fully completed. The screens may look slightly
different when you come to register.
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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Using the on-line CRC registry
You can enter part of the name of the organisationand then identify the correct option from theinformation shown on the system. If yourorganisation is not listed in the system, pleaseenter the organisation name and it will be added tothe database.
Organisation of individualsPlease select the closest match from the dropdown list:
You should enter the full name of the organisationand its main business address.
Country where UK registered ofce is locatedPlease select from the drop down box (England/Wales, Scotland, N Ireland). If you do not have aregistered ofce, please use your main place ofbusiness or main ofce.
SIC (Standard Industrial Classication foreconomic activities) codeIf you are registering as a company, the system willinsert this data for you. If you are registering as anyother type of organisation, this does not apply.
Overseas organisation detailsPlease indicate whether your organisation is asubsidiary of an overseas parent. If yes pleaseprovide the name and address. This should be the
highest worldwide parent.
3. Primary and secondary contacts
Please enter contact details for your primary
and secondary contacts. They must be different
individuals, but they can be the same as the senior
ofcer contact.
We will communicate with these contacts via the
e-mail addresses that you provide.
4. Senior ofcer (Person exercising
management control)
You should enter the details of a director or senior
ofcer of the organisation, or parent organisation if
you are part of a group.
5. Enter information about individual half hourly
electricity meters
You will be asked to enter the list of settled half
hourly meters that you were responsible for during
the qualication year into the following screen(the list you have collated for Step A above). You do
this by providing the MPAN/MPRNfor each meter.
In Northern Ireland the equivalent number is an
MPRN. Where we refer to MPAN, please treat this
as a reference to MPRNs also.
You will see the following screen:
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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Using the on-line CRC registry
You will see the following screen:
The system gives you the option to enter the
settled half hourly meter information in two ways:
(1). You can type the MPAN/MPRNnumbers directly
into the system using the meter registration
number eld towards the top of the screen.
As you enter the meter numbers onto the system,
they will appear in a list in the middle of the
screen. An error message may be displayed under
the circumstances described below (see Check
settled half hourly electricity meter data).
(2). You can also upload a text le containing alist of all of the MPANs. To do this, use the
browse button at the bottom right hand side
of the screen to nd the le you want to upload
and click import le The next step provides
further detail on this.
Once you have nished your list, click on the button
at the bottom of the screen marked Next.
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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Using the on-line CRC registry
What do I do if I have an Excel spreadsheet le
rather than a text le? Excel les can be converted
into text by selecting File then Save As and
choosing the *.txt le option from the Save as
type drop down box.
What do I do if I have more than one list of MPANs?
If you have a number of lists covering your
organisation, you will be able to upload each list
separately. You do not need to combine thelists beforehand.
Check settled half hourly electricity meter data
The system will check each MPAN against our
master list of all HHMs and play back the numbers
that you have entered.
The system will then produce a warning message
against any meter numbers where there seems to
be a problem, i.e. meter numbers that:
do not appear on our master list
someone else has already claimed
are not in the correct number format
The screen that will display any errors is shown
below. If the screen shows that warnings have
been issued, you should select review warnings.
You should check that you have entered your meter
numbers correctly and edit accordingly. If there
are errors in an uploaded le you can correct these
outside of the system and upload your le(s) again
if you wish.
Once you have nished your corrections, click on
the button at the bottom of the screen markedNext.
If you think that your list does not contain any
errors, even though warnings have been issued,
you should click on next. The Registry will accept
your input and you can continue with registration.
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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Using the on-line CRC registry
We will investigate any unresolved errors and may
ask the primary contact for further information in
due course. This will not prevent you being able to
submit your information disclosure
6. Enter qualifying HHM electricity supply data
during qualication year
On the next screen you will be asked to record
information about your total HHM electricity
supply during the qualication period. This is thecalculation set out in Step B above; it includes
electricity from all types of HHM (not just settled
HHM). The gure that you enter must include your
excluded supplies, that is, you must not deduct the
gure that you calculated in Step C. The excluded
supplies will not play a part in determining
whether you qualify as a participant or need
to make an information disclosure but you do need
to account for them
The screen below explains the information you are
required to enter.
If your total HHM electricity supplies were less
than 3,000 MWh in the qualication period
(organisation type III in Step D above), tick Yes
in response to the rst question; otherwise
tick No.
If you ticked Yes, then you will not be asked to
report a value for that supply.
If you ticked No (organisation type I or II in Step
D above), enter the value for your total HHM
electricity supplies in the qualication period.
There are then two statements relating to excluded
use (below). You should tick the appropriate radio
button if either of these apply, otherwise click on
next When I remove excluded supplies from
my qualication amount this results in my
qualication falling below 6000MWh.
I have no supplies for excluded uses.
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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Using the on-line CRC registry
Once you have nished your entry, click on the
button at the bottom of the screen marked Next.
7. Summary of data entered and information
disclosure submission
The system will now display the data you have
entered and you may edit or add to any of the data.
Once you are satised, please click on Submit.
Your disclosure is now complete. The system will
allow you to download a summary of the data that
you have entered.
You have now met the requirement to make aninformation disclosure.
What happens now?
Preparing to use the registry
Using the on-line CRC registry
Annexes
Information you will need
to make your disclosure
About making aninformation disclosure
Making an information
disclosure on-line
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What happens now?About making aninformation disclosureInformation you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
Re-assessment o qualifcation or
the next phase o CRC
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What happens now?
As you have made an information disclosure and
are not required to register as aparticipant, you
do not need to collect and report any future supply
data, or to purchase allowances.
We may, however, need to contact you from time
to time and you must also contact us under certain
circumstances as described below:
Requests for further information:
We may contact the primary or secondary contactfor further information if we have any queries
about your meter numbers or your HHM
supply gure.
Notifying us of changes to organisation structure:
You should let us know if your organisation takes
over another organisation that is registered
as a CRC participant or is a signicant group
undertaking of a participant organisation because
you will need to register as a participant. You can
do this by emailing us [email protected]
Re-assessment of qualication forthe next phase of CRC:
CRC runs in phases, each of which will be
preceded by a qualication year. Each organisation
which has at least one settled half hourly electricity
meter during a qualication year will need to
re-assess its qualication status for the next
phase based on their electricity supply during the
qualication period.
The introductory phase lasts for three years and
will run from 1 April 2010 until 31 March 2013.
As noted above, the qualication year for this
phase was the calendar year 2008.
The next phase (phase 2) of CRC starts on 1 April
2011 and will run for seven years. The qualication
year for phase 2 is the nancial year 2010/11.
What happens now?
Annexes
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
Re-assessment o qualifcation or
the next phase o CRC
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What happens now?
Qualication letters: We will be sending out
letters detailing re-assessment of qualication
and meter information for the period 2010/11.
These letters will be sent to primary and
secondary contacts during the summer of 2011.
You should re-assess the supply for which your
organisation is responsible and your supply
during the qualication period.
Even If your qualication status does not
change, you must re-register and conrm your
information disclosure.
The CRC system will present you with a partly
completed form for you to re-afrm your details.
We will send out a full explanation with the
qualication letter in 2011.
How can I get help?
If you have any queries relating to your energy
supply or your meters you should contact your
energy supplier.
The on-line registry contains guidance to help
you understand what you need to do, but if you
have any questions, please contact the helpdesk
at [email protected],quoting
your registration number.
What happens now?
Annexes
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
Re-assessment o qualifcation or
thr next phase o CRC
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AnnexesAbout making aninformation disclosureInformation you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
2 - Electricity you should not
account for
3 - Meters and metering
1 - Denition of supply
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Annex 1 - Denition of supply
Organisations must work out if they are
responsible for a half hourly electricity supply
for the purposes of CRC qualication, following
the criteria set out below.
Supply
In CRC an organisation receives a supply when
it has an agreement with another organisationfor the supply of energy. For the purposes of
qualication for CRC this is half hourly electricity.
On the basis of the agreement the customer
receives the supply of electricity via a metering
device that measures electricity supply for
charging purposes half hourly and pays for the
quantity received.
The supplier can be either a licensed or an
exempt supplier or any other third partyorganisation. In this way, if you buy energy through
a third party provider, a broker or as part of a
facilities management company you will retain
responsibility for emissions of the electricity you
have been supplied with.
For example, where Organisation A buys
electricity from an authorised licensed supplier,
this electricity counts as a supply to A.
Responsibility for this supply in CRC rests with
A. Alternatively, Organisation A may be buying its
electricity from a facilities management company.
Even if it is the facilities management company,
and not A, which has the contract with the
authorised licensed supplier, A will be responsible
for that supply of electricity in CRC. This is because
the facilities management company buys energy
not for its own use, and the energy is in fact used
by organisation A. This applies whether the supply
is delivered to A by the facilities management
company or a third party supplier. There are four
key points for assessing supply. The answer to all
the following questions must be yes for the supply
in question to count as supply under CRC:
1. Is there agreement between two parties that one
will supply electricity to the other and that the
recipient party shall pay the supplying party?
2. Does the recipient party receive a supply further
to that agreement?
3. Is the electricity supplied via a metering device
that measures electricity supply for charging
purposes or is it a dynamic supply?
4. A supply of electricity or gas is made at the time
it is received.
1 - Denition of supply
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
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Landlord/tenant arrangements
Where a landlord receives an electricity supply that
is dened as CRC qualifying supplies and provides
some or all this supply to the tenants, the landlord
remains responsible for that energy use under CRC.
Therefore:
If you are a tenant and were responsible for the
supply of electricity in 2008 you, or your parent
organisation, will be responsible for the supplywhen dening qualication for CRC.
If your landlord was responsible for the supply
in 2008 it, or its parent organisation, must
include that in the consideration of whether it
meets that qualifying criteria for CRC or not.
A landlord organisation can acquire a directed
utility status under the Climate Change Levy
regime (pursuant to the Finance Act 2000) for
the purpose of collecting the levy on behalfof its tenants. However, you should note that
this has no relevance for the purposes of
CRC. These organisations will be treated as
landlord organisations.
Facilities management and third party supply
If your organisation is supplied with electricity via
a facilities management company or any other
third party supplier that is not your landlord (where
relevant), you are responsible for the supply of
energy you receive. Even though it is the third party
organisation that receives the electricity supply
from the energy supplier, in CRC you receive and
are responsible for the supply of electricity from
your provider.
Likewise if your organisation operates a facilities
management company or any other third party
supply contract (not in a landlord capacity) then you
are not responsible for the electricity that you do
not use yourself. This is classied as unconsumed
supply in the CRC.
Annexes
2 - Electricity you should not
account for
3 - Meters and metering
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
What happens now?
Annexes
1 - Denition of supply
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Annex 2 - Electricity you should notaccount for
If, as a result of deducting electricity supplies,
your qualifying supply is below 6000MWh you do
not need to register as aparticipant. In this case
you must make an information disclosure. These
subtractions apply for the whole of the phase.
Exclusion of domestic energy-use
Energy that is supplied for the purposes of
domestic accommodation is not included in CRC
unless it is provided in relation to any of theactivities described in the Table below.
This supply should be deducted when you calculate
your total half hourly supply for the purposes of
determining if you qualify for CRC.
The following are examples of domestic
accommodation which is not included in CRC:
private owner occupied housing, accommodation
provided on caravan/camp sites, accommodation
provided on travellers sites, emergency temporaryaccommodation, rented/social housing (most forms).
However, energy-use provided for accommodation
for the following purposes is included in
CRC and you must take this use into account
when determining your half hourly qualifying
electricity supply. Please see Table 1 Domestic
accommodation included in CRC.
There are some instances where you will notneed to account for electricity supplied toyou. These are:
supply for the purposes of
domestic accommodation
supply for the purposes oftransport
energy that is supplied to you but that your
organisation does not consume at all for
its own use. The exception to this is where
a landlord organisation is supplied with
energy but that energy is partly or entirely
consumed by its tenants. In this case, the
landlord is still responsible for the supply
electricity used for the purposes of
distribution, generation or transmission
by an organisation that has a licence or
is exempt from the requirement to hold
a licence, for such activities under the
Electricity Act 1989
Street lighting in Northern Ireland in
Phase 1 only
Annexes
3 - Meters and metering
1 - Denition of supply
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
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Mixed use buildings
If you operate within a mixed use building, the
electricity supplied for domestic accommodation
within this building should be calculated and
removed from your total half hourly supplies when
determining qualication. This can be done usinga sub-meter or by using estimation/approximation
techniques as described below.
Where there is no sub-meter in the building, you
should determine the split between electricity
supplies which are to be included in CRC and that
which is to be excluded by calculating on the basis
of an estimate of your electricity supplies through
half hourly meters.
The appropriate technique for this estimate is a
pro rata comparison. You should use actual meter
readings for a period to derive a daily supply rate
for the building and then gather evidence of all
units and appliances that are supplied by energy for
CRC (i.e. non-domestic) purposes. This evidence
should be used to arrive at an estimate of qualifying
electricity supplies. This evidence should be
retained in your Evidence pack in case we ask for it.
The half hourly energy supplies which are used
in their entirety for domestic use should always
be removed - ie there is no option to include if it
cannot be measured. There is discretion however
where there are communal areas in mixed use
buildings (please refer to the section below) which
provides further information. This use can be
included if the organisation so wishes.
Is the property used solely fordomestic purposes?
YesNo
Is the domestic accomodation provided for the
purposes of education, employment, religion,
recreation or care services?
YesNo
Is the energy consumption
associated with domestic use, sub-metered?
YesNo
The energy
consumption should
be included in CRC.Examples include
university halls of
residence, police
section houses,monasteries, hotels
and residential
care homes
The energy
consumption
should be excludedfrom CRC
The energy
consumptionassociated with
domestic use
should be excluded
You will need to use
estimation techniques
to account for your
domestic energyconsumption. This
should be excluded
from CRC.
Figure 16: Summary for mixed use buildings
ActivityExamples of specic useincluded in CRC
Education University halls of residence,boarding schools
Employment Police section houses,nurses accommodation
Service Monasteries, nunneries and othersimilar religious establishments
Recreation Hotels, hostels and bed
and breakfastsCare services Hospitals, care homes, care
homes with nursing homes andrehabilitation centres
Table 1: Domestic accommodation included in CRC
Annexes
3 - Meters and metering
1 - Denition of supply
About making aninformation disclosure
Information you will need
to make your disclosure
Using the on-line CRC registry
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Communal areas
Energy supplied for communal areas of a property
solely used for domestic accommodation is
excluded from CRC.
It is up to you and other organisations sharing
communal areas in mixed use buildings whether
or not you treat them as part of the domestic
accommodation. You can either:
treat them as part of the domesticaccommodation and so remove the energy
supplies used for communal areas when you are
calculating your qualifying electricity (default
position); or
to avoid the need to include or remove supplies,
you can decide that all energy-supplied for
communal areas is not treated as domestic
accommodation and is therefore included
for qualication. Whatever decision you make this decision must
be applied for the entire phase.
You must maintain a record of what the decision
was, and how it was made in your Evidence pack.
Exclusion of transport-related energy use
Energy supplied for the purposes of transport is
excluded from CRC.
For the purpose of CRC energy is consumed for
the purposes of transport where it is used by
certain types of transport which are listed in Table
2 Transport equipment included and excluded
in CRC.
This supply should not be included when youcalculate your total half hourly supply for the
purposes of determining if you qualify for CRC.
Where your organisation uses half hourly electricity
for transport in situations where there is no sub-
metering in place you can decide at the point of
registration, if you wish to include in CRC transport
related supplies that are not sub-metered. Whatever
you decide, this decision will apply for the rest of the
phase, and you will be required to maintain evidenceof this decision in your Evidence pack.
Transport equipment is divided into four categories.
All other transport is included in CRC.
Annexes
2 - Electricity you should not
account for
3 - Meters and metering
1 - Denition of supply
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to make your disclosure
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Annexes
Transport Excluded from CRC Included in CRC
Road going vehicles
All vehicles which require a licence(including a nil licence) under theVehicle Excise and RegistrationAct 1994 or are exempt from thisrequirement under the provisions ofthat Act. Vehicles which are required todisplay a certicate of Crown exemptionunder regulation 31 of the Road Vehicles
(Registration and Licensing) Regulations2002 are also excluded.
Vehicles operating without a licence such ason-ste vehicles.
(Subject to the denition of transport some forklifts,drill rigs, non-road going mobile or oating cranes andexcavators may be included in CRC)
Vessels
Vessels, meaning any boat or shipwhich is self propelled and operatesin or under water (this would includehydrofoil boats, air cushion vehicles,submersibles, oating craft, shingvessels, pleasure boats, hovercrafts,warships and wooden ships).
Aircraft
Any self-propelled machine that can
move through air other than againstthe earths surface.
Train and Railways
All trains, as dened section 83 of theRailways Act 1993.
All network services (as dened bysection 82 of the Railways Act).
Energy used in relation to railways to provide heating,power or lighting to a building.
Table 2: Transport equipment included and excluded in CRC
Annexes
3 - Meters and metering
1 - Denition of supply
About making aninformation disclosure
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Electricity not for own use
Where a person A receives a supply of electricity
that is then consumed by others (A does not
consume it for its own use), A is not responsible
for that unconsumed supply.
As an example, a facilities management company
is in fact providing a service to its client, it is not
using energy for its own company. The facilities
management company is therefore not responsiblefor the supply in CRC. If however a person A
receives a supply of electricity that is partly
consumed by others (A does consume some of it
for its own use), it is responsible for the portion
it consumes.
This does not apply to landlord/tenant
arrangements.
Public lighting in Northern Ireland
Half hourly electricity supplied for the purpose ofpublic lighting in Northern Ireland is excluded in
Phase 1 only.
Annexes
3 - Meters and metering
1 - Denition of supply
About making aninformation disclosure
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Annex 3 - Meters and metering
Settled half hourly meters
A settled half hourly meter:
(a) is able to measure electricity supplied at least
every half hour; and
(b) is used by electricity generators, suppliers,
distributors and transmitters to calculate
the balance or imbalance between electricitygenerated and consumed.
This denition deliberately does not take into
account the mandatory requirement to install these
meters. This is because the mandatory threshold
for installation of settled half hourly meters
is not consistent across the United Kingdom.
The denition is instead based on the technical
characteristics of settled half hourly meters and on
the function they perform.
Electricity suppliers use half hourly meters (HHMs)
to calculate your bill. There are four types of
metering which can be settled on the half hourly
market. These are:
mandatory HHMs (which are HHMs required to
be installed in certain situations)
voluntary HHMs
half-hourly light meters
Mandatory HHMs
Mandatory half hourly meters are required where
a sites average peak electricity demand exceeded
100kW in three out of the previous 12 months.
Voluntary HHMs
Voluntary half hourly meters have, in most cases,
been installed on a voluntary basis. They are
installed because an organisation wants their
electricity settled on the HH market or because
it wants to collect data on their electricity
consumption for energy management purposes.
Half hourly light meter
HH light meters were introduced in April 2009 and
are designed to be an alternative to traditional halfhourly settled meters, as they are able to provide
HH data at a lower cost. The data recorded by half
hourly light meters can be used for settlement
purposes. In CRC, these meters are therefore
counted as HHMs settled on the HH market. As
they were only introduced in 2009, they will not be
relevant for determining qualication for Phase1.
Annexes
3 - Meters and metering
1 - Denition of supply
About making aninformation disclosure
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Non-settled half hourly meters
A non-settled half hourly meter is able to measure:
electricity supplied at least every half hour; and
the majority of electricity supplied to a premises.
Automatic Meter Reading (AMR) meters are non-
settled half hourly.
Automatic Meter Reading (AMR) meters
AMR meters have been developed for electricity
supply not measured by traditional HHMs. These
meters provide consumers with access to half-
hourly data of their energy consumption. CRC will
only capture AMR meters, which are the main
meters measuring the electricity for charging
purposes, not a sub-meter or clip on device. In
CRC, AMR meters must be read remotely either
by customers or a third party and that data madeavailable to the customer.
A meter will now be dened as an AMR meter
for electricity under CRC if it meets the following
four criteria:
The meter needs to be capable of capturing
consumption data on at least a half hourly basis;
The meter must be the main meter for electricity
for charging purposes for that supply and not a
clip-on or sub metering device.
The meter is read remotely (Read remotely
means that the data is not accessed at the meter
itself. The remote reading may be done by the
customer or a third party)
The electricity consumption data needs to be
made available to the customer.
The denition now reects the fact that AMRmeters might not be read directly by the
customer but instead may be read by a third party
organisation that makes the data available to
the customer.
Pseudo HH supply
Also referred to as unmetered supply (UMS),
pseudo half-hourly supply is a technique for
calculating half hourly electricity consumption
where the supply is unmetered.
This data is used for settlement purposes
and so in CRC is counted as an HHM settled
on the half hourly market. Pseudo half hourly
Unmetered supply falls within two categories
dynamic or passive. Only dynamic supply counts
towards qualication.
Annexes
2 - Electricity you should not
account for
1 - Denition of supply
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Dynamic supply Is characterised by: (i) a set of
equipment that is xed to land that performs a
common function (eg street lighting) (ii) one of the
set is metered (eg a lamp post) and (iii) the existing
meter point is used as a benchmark to determine
the overall supply to the entire set of equipment
over a given period.
Passive supply - allocates the un-metered
supply across the HH periods by a mathematical
relationship of annual burning hours to the
daily time of sunrise and sunset, in the example
of street lighting. Passive supply is treated
as standard unmetered supply and does not
count towards qualication or supply and is not
reportable under CRC.
Total half hourly electricity
To work out your qualifying electricity
consumption, you need to add up all the electricityyou have been supplied with over the course of the
qualication year that was measured by all types of
HHM, both settled and non-settled. This includes
all remotely read automatic meter reading (AMR)
meters, as well as the settled HHMs listed above.
To understand whether you have a half hourly
meter, you can refer to the label that appears on any
meter. An example of meter label is shown below:
00 indicates that the meter is a HHM.
The lower line of 13 digits forms the unique
MPAN (Meter Point Administration Number)
number. This is the number you need to
submit as part of your CRC registration or
information disclosure.
The upper line of 8 digits provides extra
information. This is not needed for CRC.
In Northern Ireland the equivalent of an MPANis
MPRN(Meter Point Registration Number) which
is an 11 digit number usually starting with an 8
e.g. 80000000000.
Annexes
2 - Electricity you should not
account for
1 - Denition of supply
About making aninformation disclosure
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Figure 16: Summary for mixed use buildings
Is the property used solely for
domestic purposes?
YesNo
Is the domestic accomodation provided for the
purposes of education, employment, religion,
recreation or care services?
YesNo
Is the energy consumption
associated with domestic use, sub-metered?
YesNo
The energy
consumption should
be included in CRC.Examples include
university halls of
residence, police
section houses,
monasteries, hotels
and residential
care homes
The energy
consumption
should be excludedfrom CRC
The energy
consumption
associated withdomestic use
should be excluded
You will need to use
estimation techniques
to account for your
domestic energy
consumption. This
should be excluded
from CRC.