Major Process Booking

Cargo Receiving and EPL

Documents Verification

ASN (Advance Shipment Notice)

Document Sending

J.C. Penney Purchasing Corp.Operation Process

Booking : • APLL Taipei provides monthly vessel schedule to JCP USA/Taiwan.

• Vendor faxes booking form and carton label copy to APLL Taipei.

• APLL Taipei checks carton label data against APLL system for:

a. Contract#, Warehouse (DU#) and Lot#.

b. Shipping Window – cargo allowed to ship 4 days earlier but no late shipment.

• APLL Taipei verifies cargo destination by warehouse (DU#).

Alliance for Haslet and

Los Angeles Ports for Buena Park.

• APLL Taipei arranges carrier according to cargo destination.

• APLL Taipei sends booking authorization to JCP Taiwan office one day before vessel closing.

• JCP Taiwan office authorizes early / late / special shipment. APLL Taipei confirms booking to vendor with carrier shipping order number (S/O#) and designated APLL warehouse.

• APLL Taipei advises APLL booking# to vendor for EPL data transmitted to APLL as Pre-ASN.

• APLL Taipei distributes Shipping Order (S/O) copy to APLL designated warehouses.

• APLL Taipei verifies if vendor has joined JCP E-commerce program.

• APLL Taipei emphasizes vendor to send EPL same day as cargo delivery.

J.C. Penney Purchasing Corp. Operation Process – Booking

APLL Booking# for EPL:• APLL Taipei inputs booking details in APLL system and generates an APLL Booking# per contract.

• APLL Taipei notifies APLL booking# with 6 digits per contract to vendor. APLL booking# is a key for EDI among vendor, provider, APLL and JCP. One contract with multiple containers => with one APLL booking#. Different APLL booking# will be assigned for different shipment type.

IE: Factory pack and cross dock, cargo will be assigned with two separate APLL booking#.

Inbound file to APLL • Vendor EPL => Provider => APLL Data Center => PRE-ASN (Factory File)

to APLL Origin.• Vendor inputs EPL (packing list) designed by EPL software providers

(EC.Vision, or Avery Dennison).

• Vendor transmits EPL file to APLL by email attach through software provider on the same day of cargo delivery.

• APLL Taipei checks Factory File (FF) status report on screen of APLL system.

• APLL system reflects EPL data and audits error automatically every one hour.

• APLL Taipei identifies error message, communicates with vendor / provider to settle.

• APLL Taipei requests vendor to revise and resend EPL/ASN.

• Vendor faxes packing list to APLL for manual input in case vendor does not send EPL.

- Vendor needs to absorb P/L input charge.

J.C. Penney Purchasing Corp. Operation Process -Booking

Cargo delivery :

a. Factory Pack :

Vendor delivers cargo to carrier CY.

• Factory is requested to stuff container with minimum load-ability as per JCP Logistic Procedure (LP) :56 cbms - 8’6”, 65 cbms - 9’6” and 75 cbms - 45’.

b. Cross Dock – Scanning:

• Vendor loads cargo from factory and delivers cargo to APLL designated warehouses.

• Vendor is requested to deliver cargo one day before vessel closing for label scanning.

• APLL warehouse: receives cargo, scan carton labels and verifies all details against shipping order (S/O).

• APLL warehouse checks back APLL Taipei for any discrepancies.

• APLL Taipei notifies vendor to fix problem for any variances.

• APLL warehouse uploads scanning data into APLL system.

• APLL warehouse receives cargo and updates receiving detail into system.

• APLL warehouse scans carton labels and uploads scanning data to APLL system.

• APLL communicates with vendor on problem labels.

• APLL Taipei does trial run to verify barcode upload correctly.

J.C. Penney Purchasing Corp. Operation Process - Cargo Delivery and EPL

Seal lock sea2.ppt• apply to each container both on: Factory Packed CY and

• Cross Dock CY pack by APLL

Vendor needs:

• To apply "seal lock" request to APLL at booking stage, and

• Sealing each JCP container with JCP nominated seal lock bars.

• declare seal lock number as seal number on shipping order to carrier and APLL on before vessel cut closing.

Closing Date• Vendor completes customs formality.

• APLL warehouse stuffs cargo to container, stuffing by DU, Contract and Lot.

• APLL warehouse inputs actual loading data and prepares manifest.

J.C. Penney Purchasing Corp.Operation Process -Cargo Delivery and EPL

J.C. Penney Purchasing Corp. -Operation ProcessUSA New Customs Rule (24 Hours manifest) -Vessel Closing

Shipping Order (S/O) is the KEY to declare all essential data:

1. Vessel /Voyage

2. Shipper’s complete name and address

3. The complete name and address of the consignee or the owner or owner’s representative, or identification number assigned by US Customs.

4. Precise cargo description and the Harmonized Tariff schedule (HTS) numbers to the 6-digitslevel under which the cargo is classified.

5. General Cargo, FAK(“freight of all kinds”) and STC (“said to contain”) are not allowed.

6. Weight

7. Quantity of the lowest external packing unit

8. Container numbers (for containerize shipments) and the seal numbers for all seals affixed to containers. .. (Especially for CY Factory pack vendor)

9. International recognized Hazardous material code when such material are being shipped (Dangerous and Hazardous cargo) 

.. Any revision /amendment must be submitted to carrier on/before cut off day.

otherwise may have USD5,000 penalty by USA customs.

J.C. Penney Purchasing Corp. Operation Process

USA New Customs Rule (24 Hours manifest) / Vessel Closing

• Shipment Information (SI) SI data including: a. Shipping order (S/O) – by shipper through logistics b. Bill of lading instruction - by logistics c. CLP/MF (Container loading Plan /Container Manifest) –

by Vendor/Logistics

 

• Cut off Carriers advance vessel cut off one day early.

All shipment information must be declared to carrier on and before

17:00 on cut off day.

• No Late delivery All cargo are requested to deliver to APLL warehouse/Carrier terminal on the day of vessel cut off, carrier no longer accepts

late delivery.

Cargo are requested to pass customs inspection on cut off day.

• Equipment change Not accepted by USA customs after EDI.

• AMCC Advance Manifest Compliance Charge will due to each master bill

of lading from Carrier effective on Mar.15.2003 .

Documents Verification (Vessel closing) • Vendor presents all original shipping documents to APLL Taipei for documents verification.

Commercial documents including:

JCP Contract copy (with final copy and not draft)

Commercial Invoice Packing List (JCP format)

VISA (for Textile) Quota statement

Multiple country declaration Beneficiary Statement

Certificate of origin Interim footwear invoice (for footwear)

• APLL Taipei verifies documents according to JCP instruction.

• APLL Taipei fills in JCP “document verification checklist” per contract while verify documents.

• APLL Taipei clarifies with vendor/JCP Taiwan for problem documents.

• Vendor revises, and resubmits corrected documents to APLL Taipei.

• APLL Taipei prints Cargo Receipt (CR).

J.C. Penney Purchasing Corp. - Operation Process Documents Verification

Vessel sails• APLL Taipei picks up Sea Way Bill of Lading from carrier.

One contract one Sea Way Bill of Lading.

• APLL Taipei releases C/R to vendor after verifying document.

ASN – Within 3days After vessel sails• APLL Taipei inputs packing detail into APLL system for shipment without vendor’s

EPL.• APLL Taipei checks EPL receiving status (sent by vendor) (for all shipment)• APLL Taipei coordinates with Vendor/software Provider to solve EPL errors and

requests revision.• APLL Taipei trial run Pre-ASN report, verify data again, makes sure no error exist. • APLL Taipei sends Advance Shipping Notice (ASN) to JCP USA.

Document sending - Within 5 days After vessel sails • APLL Taipei matches document with container manifest and carrier BL. • APLL Taipei prepares JCP document scan file. • APLL Taipei upload scan file to destination broker – EI.

J.C. Penney Purchasing Corp. - Operation Process ASN and Document sending