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Madam Lau Kam Lung Secondary School

03-04 teachers handbook A

Madam Lau Kam Lung Secondary School

of Miu Fat Buddhist Monastery

TEACHER HANDBOOK

2016 - 2017

Address

:

22 Castle Peak Road, Lam Tei, Tuen Mun, N.T.

Telephone

:

2461 9566

Fax

:

2464 3133

Home Page

:

http://www.lkl.edu.hk

Email

:

[email protected]

Table of Contents

21Introduction

1.1School Profile2

1.2The Three Vows to The Image of Buddha and Four Oaths 4

1.3School Song and Three Precious Ones 4

2School Administration6

2.1School Administrative Structure6

2.2Administrative Duties8

2.3School Calendar and Time Schedules12

2.4Personnel16

2.5Teaching Staff Seating Plan20

2.6Professional Image of Teachers21

2.7Procedure for Requesting Leave21

2.8Procedure for Handling Complaints from Staff22

2.9Administration Fee23

2.10Adherence to School Policy and Circular23

2.11Conducting Duties23

2.12Punctuality and Accuracy23

2.13Use of School Documents23

2.14Enquiries / Suggestions23

2.15Personal Emailed Materials24

2.16Promotion24

2.17Meeting with Supervisor24

2.18Copyright Declaration in Examination Paper Setting24

2.19Conviction of a Criminal Offence24

2.20Proper Use of the Schools IT Facilities24

2.21 Continuous Professional Development (CPD)25

2.22Important Documents25

3School Council26

3.1Vision and Duties26

3.2Members of School Council26

3.3Academic Committee27

3.4Activity Committee37

3.5Campus Management Committee47

3.6Crisis Management Committee48

3.7Student Development Committee59

3.8Information Technology Committee71

3.9Student Affairs Committee74

4School Development76

4.1School Development Plan76

4.2Major Concerns 2015-201878

4.3Staff Development Plan81

5Others

83

5.1Examination Timetable for 2017 HKDSE83

1Introduction

1.1School Profile

Sponsoring body: Miu Fat Buddhist Monastery

Supervisor: Mr. Lau Hin Ki Oliver

Mission

Based on Buddhas teaching of relief through mercy and compassion, the mission of the school is to implement educational programmes based on Buddhist principles. Thus, the school aims to nurture the all-round development of students so that they develop a positive attitude towards life and become active, responsible and contributing members of society.

School Goals

Upholding Buddhas teaching of relief through mercy and compassion and the school motto, Realizing Buddhas Nature through Mind Enlightenment, the school provides quality education for girls in the north-west New Territories.

The school places an emphasis on the holistic personal development of each student and encompasses ethical, intellectual, physical, social and aesthetic development. To meet the different needs of society and to cope with new challenges, students are provided with opportunities to develop multiple forms of intelligence through the school curriculum and co-curricular activities. The school aims to produce good citizens and bi-literate and trilingual professionals.

Origin of the School Name

Founded in September 1973 by the Miu Fat Buddhist Monastery, our school is the only aided girls school using English as the medium of instruction in the north-west New Territories and was named after Madam Lau Kam Lung for her great contribution to the foundation of the school. The founding Supervisor was Reverend Sik Sai Chun.

19739

Language Policy

The school has adopted English as the medium of instruction since 1973. To enable Form 1 students to adapt to an English-learning environment, the school endeavours to create an English learning environment, and to encourage students to participate in multifarious English activities, for instance, AFS exchange students, foreign excursions, English debates, inter-school choral speaking competitions, English drama and English reading scheme. To further enhance student exposure to English, the school has upgraded the English Corner, where students can find many English books, English learning software and English games. While promoting the learning of English, the school also emphasizes the importance of the learning of Chinese. Putonghua has been added to the curriculum in junior forms and students are encouraged to learn Putonghua by participating in various Putonghua language activities. The school also promotes diversified Chinese reading schemes, Chinese writing schemes and Chinese recitation with remarkable results.

1973AFS(English Corner)

Class Structure

The school is a full-day EMI school with 27 classes: 4 classes in Forms1 to 3 and 5 classes in Forms4 to 6. The total number of students is about 750 and the teacher-student ratio is about 1:12.

Curriculum Structure ()

Subject

F.1

F.2

F.3

F.4

F.5

F.6

Buddhist Studies and Society

(

(

(

English Language *

(

(

(

(

(

(

English Literature / Literature in English *

/

(

(

(

(

(

(

Chinese Language #

(

(

(

(

(

(

Chinese Literature

(

(

(

Putonghua

(

(

Mathematics *

(

(

(

(

(

(

Liberal Studies

(

(

(

(

(

(

Chinese History

(

(

(

(

(

(

Geography *

(

(

(

(

(

(

Economics *

(

(

(

(

History *

(

(

(

(

Mathematics & Technology *

(

(

Computer Literacy *

(

(

(

Information & Communication Technology *

(

(

(

Business, Accounting & Financial Studies *

(

(

(

(

Integrated Science *

(

(

Physics *

(

(

(

(

Chemistry *

(

(

(

(

Biology *

(

(

(

(

Music

(

(

(

(

(

(

Visual Arts

(

(

(

(

(

(

Physical Education *

(

(

(

(

(

(

Health and Living *

(

French, Japanese +

(

(

(

Applied Learning Courses ^

(

(

* : Subjects using English as the medium of instruction.

# : One class in F.1 and 2 respectively using Putonghua as the medium of instruction.

+ : Offered by the Pui Ching Academy with subsidy from the EDB.

^ : Offered by tertiary institutions with subsidy from the EDB.

1.2The Three Vows to The Image of Buddha and Four Oaths

1.3School Song and Three Precious Ones

2School Administration

2.1School Administrative Structure

2.2Administrative Duties

Item

Duties

Teachers

TIC

Deputies

Members

A

School Documentation

LPY1

HTW, YKL

---

A1Program Plan, Annual Report & Procedure Manual

CKH

CKY

---

A2School Profile

CKH

KMC

---

A3Publication

- English version

- Chinese version

SIMS

YKL

CKP, SSE

HLM, YWT

---

A4School Magazine

CKH

HHY, TST,

WWS, WYC2

HTW, LWY,PCM, SIMS

A5Teacher Handbook

LPY1

CKH, LYW

---

A6Student Handbook

LPY1

CWP, KMC

---

A7School Circulars

LPY1

HTW, YKL

---

B

School Development Committee

CKH

YSK

---

B1Annual Review and Year Plans

CKH

YSK

---

B2External School Review/Subject Inspection

CKH

CWP, NKW

CKY, THC

B3Schools Major Concerns

LPY1

CKH, LYW

CWP, LCSH, LSJ, PCM

B4QEF Steering

LPY1

CSH

---

C

Staff Management

LYW

LPY1

CKH, WCM

C1Staff Development

LYW

CKH, LPY1

CKY, CSY

C2Non-teaching Staff Management

LPY1

WCM

General Office

C3Staff Deployment

LYW

CKH, LPY1, YSK

KLA Coordinators / Subject Panel Heads

C4Staff Appraisal

LPY1

CKH, LCSH

---

C5Staff Welfare and Activities

SLSK

CK, CUC, HTW

LJH( Room A )

LHS( Room B )

CUC ( Room C )

SWH ( Room D )

D

Campus Management Committee

LPY1

WCM

LWP

D1Maintenance & Development

LPY1

WCM, THC, CTT, LUC

Respective Room I/C

D2Cleanliness, Hygiene & Furniture

SLSK

LHS, YMP

General Office and Minor Staff

D3Stock and Inventory Control

LWP

TLS

KMK

D4Environment & Gardening

CSY

LCSH

---

D5Resources Saving

LCSH

CSY

CSH

E

Information Technology Committee

CKH

KYL

YMP

E1WebSAMS

CKH

KYL, YMP

CTL1, PL

E2AV Support & Maintenance

TCW

KMK

CTL1, PL

E3IT Support & Maintenance

CKH

CTL1, PL

---

E4School Homepage

CKH

CTL1, PL

---

E5e-learning platform

CKH

KYL, YMP

CTL1, PL

Item

Duties

Teachers

TIC

Deputies

Members

F

Student Development Committee

YNS

LJH, SCML, SWH

All FMs

F1Guidance & Counselling

SCML

LJH, SWH

Form Coordinators:

F.1:CUC, CLY

F.2:SWH, LKY2

F.3:LHS, CK

F.4:SFY, HHY

F.5:LJH

F.6:SCML

F2School Prefect Team

SCML

SFY, SWH

LKY2

F3Value Education

(1)Moral & Civic Education

(2)Buddhist Education

SLSK

LUC

LHS

WYS2

HSL,WYS2

F4Caring Patrol

YNS

SCML

CK, LHS, SFY

F5 Buddy Scheme

SCML

CUC, HHY

CLY, LKY2

F6 Awards

SCML

SWH

CK, HHY

F7Dual FMs

SCML

LJH, SWH

---

F8 School Regulations

YNS

LJH

---

F9Discipline and Support in Assemblies

YNS

CUC, LHS, LJH, LUC, SCML, SFY, SWH

All teachers

G

Activity Committee

MWF

KMS

CK, NKW, TCW

G1Assemblies, Ceremonies & Functions

MWF

HLWK, HTW, LPM, LUC, WWS

SCML, YKL, YNS, General Office

G2Internal Activities

MWF

TCW, WCM

TICS/Deputies:

Red: LWP, HTW

Yellow: CTT, CSY

Blue: CK, WWS

Green: CKH, CKY

All TICs of Clubs

G3External Activities

MWF

PCM

CLY, LIF, LUC, WYS

G4Student Activities Profile

MWF

CWP

CUC

G5One Student One Musical Instrument

YCCW

HLM

---

G6One Student One Physical Exercise

KMS

CLY

---

G7One Student One Service

LWY

LHW, CSY

---

H

Public Relation Committee

LPY1

LYW

General Office

H1Liaison with Primary, Secondary & Teritary Institutions

NKW

CKH, YCCW

CKY, LWY

H2Parents-Teachers Association

LWP

LPY1, YMP

CTT, LPM, LSJ, YWT

H3Alumni Association

YSK

NKW, THC

All teachers

H4 Liaison with the Press & NGOS

HTW

PCM

---

Item

Duties

Teachers

TIC

Deputies

Members

I

Academic Committee

CWP

LWP, NKW

SCML, WMT

I1Enrolment & Student Records

(1)Admission, Registration & Promotion

CWP

LWP, NKW

YKL

(2)Database, Students Reports & Records

CKH

KYL, YMP

TCW

(3)Testimonials, Transcripts & Reference

YSK

CKY, SIMS

F/Ms concerned

(4)Outstanding Student, Awards, Scholarship & Bursaries

NKW

CKY

HSL, HTW

I2Curriculum & Timetabling

(1)Curriculum

CWP

LHW, LIF

---

(2)Textbook

HSL

CUC

KLL

(3)Timetabling

LCSH

THC

CKH, CTT

(4)School Calendar

LYW

CSH

---

I3Professional Development

(1)Academic Interflow

CWP

LWP, NKW

LJH

(2)Exchange Programme

SIMS

LSJ

LHW, MWF

(3)Education Excursion

MWF

NKW

HTW, LPM

(4) Collaborative Lesson Planning

WMT

LHW, LIF

---

I4Academic Enhancement

(1)MOI Implementation

NKW

CKY, LSJ

MWF, SIMS

(2)Academic Enrichment

CWP

LCSH

LSJ, THC

(3)Concern for Diversity

NKW

SBC

LHW, LIF

(4)Special Education Needs

LPY1

HSL

CYK

(5)Non-Chinese Speaking Students

YKL

HHY, TST

LKY3, WWS2

(6)Reading-to-learn

PCM

LPM

KLL

(7)IT for Interactive Learning

KYL

CTT, YMP

CTL1

(8)Exchange Students

SBC

MWF

LJH

(9)Library

CKY

LHS

KLL

I5Senior Secondary

(1)Other Learning Experience

MWF

KYL

LHS, YCCW

(2)Subject Combination

LYW

CWP

LCSH

(3)Applied Learning

KYL

YSK

YMP

(4)Other Programmes

YCCW

KMS

---

(5)Other Languages (French, Japanese)

LJH

HTW

---

(6)Talks, Sharing & Motivation on Learning Skills

HLWK

LIF, LKY2

HLM, WYS

I6Quality Assurance

LCSH

CWP

LWP, NKW, SCML, WMT

Item

Duties

Teachers

TIC

Deputies

Members

I

(cont'd)

I7Examinations & Assessments

(1)Uniform Tests & Examinations

LCSH

THC

CKH, TCW

(2)Pre-S1 Attainment Tests & TSA

LSJ

CTK, HLM

---

(3)HKDSE & SBA

LCSH

THC

---

(4)Other Examinations

HLWK

CTK

---

I8Academic Affairs in KLAs

(1)English Language

NKW

CKY, HTW, LSJ

Teachersconcerned

(2)Chinese Language

WMT

YKL, PCM

(3)Mathematics

LWP

THC, YYY

(4)Science

LCSH

WCM

(5)Technology

CKH

LSF

(6)Personal, Social & Humanities

HLWK

SLSK, SWH

(7)Arts

YCCW

LWY

(8)Physical Education

KMS

CLY

(9)Lesson Appraisal/Lesson Observation

CKH

WMT, CWP, LWP, NKW

CSY, LIF

J

Careers and Studies Committee

YSK

KYL, YMP

CKP, CWP

J1Student Assessment

YSK

CWP

LKY2

J2Student Learning Profile

YSK

CKH, MWF

LHW

J3Subject Selection

CWP

KYL

---

J4Talks & Sharing

YSK

KYL, YMP

LKY3, WWS2

J5Liaison with Local & Overseas Schoolsand Universities

YSK

KYL

CKP, YMP

J6Mentorship Scheme

YSK

KYL, YMP

---

K

Student Affairs Committee

WCM

MWF

YYY

K1Students Council

MWF

WCM

CK, LIF, LUC, WWS, YWT

K2Students Financial Assistance

YSK

CSH

---

K3Trading Operations

KMS

CLY, LUC

General Office

K4Healthy & Caring School

LWP

LKY2, YYY

---

K5Tuckshop and Canteen

YYY

CTK

---

L

Crisis Management Committee

LYW

YSK

---

L1Overall Security and Safety

CKH

YSK

LCSH

L2Contingency

CKH

YNS

LWP

M

School Budgeting Committee

LYW

WCM

YYT

2.3School Calendar and Time Schedules

SEP

S

M

T

W

T

F

S

Wk N

Events & Holidays

O-1

1Opening Ceremony

16The day following the Chinese Mid-Autumn Festival

20Rescheduled for Friday

22School Picnic

23School Holiday

22-24F.1 Life Camp

(1)

2

3

S

E-2

4

5

6

7

8

9

10

OLE

O-3

11

12

13

14

15

(16)

17

OLE

E-4

18

19

20

21

(22)

(23)

(24)

OLE

O-5

25

26

27

28

29

30

OCT

S

M

T

W

T

F

S

Wk N

Events & Holidays

OLE

(1)

E-6

1National Day

10The day following the Chung Yeung Festival

25-281st Term Uniform Test (F.1 to 5)

30Parents Day and Inaugural Ceremony of the PTA

31The day following Parents' Day

2

3

4

5

6

7

8

S

OLE

O-7

9

(10)

11

12

13

14

15

E-8

16

17

18

19

20

21

22

O-9

23

24

(25)

(26)

(27)

(28)

29

E-10

(30)

(31)

NOV

S

M

T

W

T

F

S

Wk N

Events & Holidays

E-10

19Information Day for Primary Schools Students and Parents

1

2

3

4

5

OLE

S

O-11

6

7

8

9

10

11

12

OLE

E-12

13

14

15

16

17

18

(19)

O-13

20

21

22

23

24

25

26

OLE

E-14

27

28

29

30

DEC

S

M

T

W

T

F

S

Wk N

Events & Holidays

E-14

20Rescheduled for Thursday

21-22Music Contest

23-31New Year Holidays

1

2

3

OLE

O-15

4

5

6

7

8

9

10

OLE

E-16

11

12

13

14

15

16

17

O-17

18

19

20

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)

(30)

(31)

JAN

S

M

T

W

T

F

S

Wk N

Events & Holidays

*

*

*

*

E-18

1 - 2New Year Holidays

4-17Mid-year Examination (F.3 to 5)

9-17Mid-year Examination (F.1 to 2)

18-24Mock HKDSE Examination

25-31Lunar New Year Holidays

(1)

(2)

3

(4)

(5)

(6)

(7)

^*

^*

^*

^*

^*

^*

O-19

8

(9)

(10)

(11)

(12)

(13)

(14)

^*

^*

@

@

@

@

E-20

15

(16)

(17)

18

19

20

21

@

@

O-21

22

23

24

(25)

(26)

(27)

(28)

(29)

(30)

(31)

FEB

S

M

T

W

T

F

S

Wk N

Events & Holidays

1-4Lunar New Year Holidays

6-14Mock HKDSE Examination

19F.1 to F.5 Parents Information Day

20The day following Parents' Information Day

(1)

(2)

(3)

(4)

OLE

@

@

@

S

@

E-22

5

(6)

(7)

(8)

(9)

(10)

(11)

@

OLE

O-23

12

(13)

(14)

15

16

17

18

OLE

E-24

(19)

(20)

21

22

23

24

25

O-25

26

27

28

MAR

S

M

T

W

T

F

S

Wk N

Events & Holidays

OLE

O-25

20Annual Athletic Meet (Day 1)

()

21School Holiday

22Annual Athletic Meet (Day 2)

()

23Rescheduled for Tuesday

1

2

3

4

OLE

E-26

5

6

7

8

9

10

11

O-27

12

13

14

15

16

17

18

E-28

19

(20)

(21)

(22)

23

24

25

OLE

S

O-29

26

27

28

29

30

31

APR

S

M

T

W

T

F

S

Wk N

Events & Holidays

1

E-30

4Ching Ming Festival

7-122nd Term Uniform Test (F.1 to 5)

13-22School Holidays

25-262017 Territory-wide System

Assessment (Secondary 3)

2017 ()

30School Anniversary cum Alumni Homecoming Day

2

3

(4)

5

6

(7)

8

O-31

9

(10)

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

(21)

(22)

OLE

E-32

23

24

(25)

(26)

27

28

29

O-33

(30)

MAY

S

M

T

W

T

F

S

Wk N

Events & Holidays

O-33

1Labour Day

3The Birthday of the Buddha

4Rescheduled for Monday

30Tuen Ng Festival

(1)

2

(3)

4

5

6

OLE

E-34

7

8

9

10

11

12

13

OLE

O-35

14

15

16

17

18

19

20

OLE

E-36

21

22

23

24

25

26

27

O-37

28

29

(30)

31

JUN

S

M

T

W

T

F

S

Wk N

Events & Holidays

#

#

O-37

2-21Yearly Examination (F.3 to 5)

8-21Yearly Examination (F.1 to 2)

20-212017 Territory-wide System Assessment (Secondary 3)

2017 ()

22-30Life-wide Learning

30Promotion Meeting

1

(2)

(3)

#

#

#

#

#

#

E-38

4

(5)

(6)

(7)

(8)

(9)

(10)

#

#

#

#

#

#

O-39

11

(12)

(13)

(14)

(15)

(16)

(17)

#

#

#

E-40

18

(19)

(20)

(21)

(22)

(23)

(24)

S

O-41

25

(26)

(27)

(28)

(29)

(30)

JUL

S

M

T

W

T

F

S

Wk N

Events & Holidays

(1)

E-42

1HKSAR Establishment Day

3-10Life-wide Learning

9Parents Day

11Farewell Ceremony

12Release of the 2017 HKDSE Results2017

18Pre-S1 Hong Kong Attainment Test

13-31Summer Vacation

(2)

(3)

(4)

(5)

(6)

(7)

8

O-43

(9)

(10)

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)

(30)

(31)

AUG

S

M

T

W

T

F

S

Wk N

Events & Holidays

1-31Summer Vacation

16-31Staff Meetings 2017-2018

20172018

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)

(30)

(31)

Time Schedules

Normal Time

(19 Sep 2016 - 13 May 2017)

Event

Summer Time

(1 Sep 2016 - 17 Sep 2016 &

15 May 2017 - 12 Jul 2017)

8:15 - 8:25

Morning Assembly

8:15 - 8:25

1

8:25 - 9:05

Period 1

8:25 - 9:00

2

9:05 - 9:45

Period 2

9:00 - 9:35

3

9:45 - 10:25

Period 3

9:35 - 10:10

10:25 - 10:45

RECESS

10:10 - 10:30

4

10:45 - 11:25

Period 4

10:30 - 11:05

5

11:25 - 12:05

Period 5

11:05 - 11:40

6

12:05 - 12:45

Period 6

11:40 - 12:15

12:45 - 13:45

LUNCH

12:15 - 13:15

13:45 - 14:00

Roll Call

13:15 - 13:30

7

14:00 - 14:40

Period 7

13:30 - 14:05

8

14:40 - 15:20

Period 8

14:05 - 14:40

9

15:20 - 16:00

Period 9

14:40 - 15:15

10

16:00 - 16:40

Period 10

15:15 - 15:50

2.4Personnel

List of Staff

Rm.

Initials

Staff

Ext.

Rm.

Initials

Staff

Ext.

101A

WTH

WONG TING HIN

12

B

PCM

PUN CHING MAN

82

A

CKY

CHAN KIT YEE

16

A

SSE

Schreiner, Serene Elizabeth

78

C

LCSH

CHAN SAU HA

54

D

SCML

SHEA CHAN MING LAI

25

C

CSY

CHAN SUM YEE

55

B

SLSK

SHIU LAI SIU KUEN

22

C

CTT

CHAN TSZ TUNG

53

A

SIMS

SIMS, INGRID CHRISTINA

17

C

CUC

CHAN UT CHENG

51

A

SBC

SO BIK CHUN

18

A

CKP

CHENG KA PUI

77

D

SWH

SO WING HAN ADA

23

B

CK

Cheng Kuen

83

B

SFY

Sze Fei Yi Faye

64

C

CWP

CHENG WING PIU

56

B

TST

TANG SIN TING

81

A

CLY

CHEUNG LAI YAN

17

C

THC

TSANG HING CHEUNG

56

C

CTK

CHOY TIK KI

51

C

TCW

TSO CHUNG WING

54

C

CKH

CHU KIN HUNG

52

C

WCM

WONG CHUN MAN

19

D

CKF

CHUNG KOON FUNG

23

B

WMT

WONG MAN TING

88

B

HHY

HO HOI YI

83

B

WWS2

WONG WAI SUM

81

C

HLWK

HO LO WING KAM

53

A

WWS

WONG WING SHAN

77

B

HSL

HO SUET LONG

84

C

WYY

WONG YAN YEE

55

A

HTW

HO TIN WAI

17

B

WYS

WONG YEE SHAN

82

B

HLM

HUNG LAI MAN

84

B

WYS2

WONG YEE SUM

83

A

KMC

KO MIU CHI, JULIANA

77

A

WYC2

WONG YIN CHUN

78

B

LKY2

Lai Ka Yan

63

A

YCCW

YEUNG CHAN CHI WAI

18

D

LWY

LAI WING YAN

24

C

YSK

YEUNG SIK KAY

51

B

LKY3

LAM KAI YIU

83

C

YYY

YIP YAM YEE

54

C

LPY1

LAM PUI YEE

53

B

YWT

YIU WAI TUNG

64

A

KMS

LEE KONG MING SHAN

70

C

YMP

YU MAN PING

52

B

LHS

LEUNG HOI SUM

84

109A

209A

KMK

KWAN MING KEI

19

29

A

LPM

LEUNG PUI MAN

78

409A

509A

LCF

LAU CHI FAI

59

89

A

LSJ

LEUNG SUK JING

70

410A

CTL1

CHU TZE LEUNG

80

B

LIF

LI IN FAN

22

410A

PL

PAT LUI

80

A

LJH

LI JIAHUA

18

D

CLM

CHEUNG LOK MAN

24

B

LSF

LI SIU FONG

88

101

CMY

CHEUNG MUN YING

13

C

KYL

LIN KWOK YAN LAI

56

101

HYF

HO YUK FAN

57

D

LHW

LIU HIN WING

23

101

CSH

CHOW SIU HUNG

15

D

LUC

LO UN CHI

25

101

LKP

LAM KUK PING

50

C

LWP

LO WING PUN

56

110

KLL

KWAN LOK LING

10

A

LYW

LOO YIU WAH

16

101

LYN

LEUNG YIN NI

58

A

MWF

MO WAN FUNG

76

101

TLS

TAM LAI SHAN

14

D

YNS

NG YIP NGO SEUNG

24

101

YYT

YAU YAN TONG JENNY

12

A

NKW

NGAN KA WAI CLARA

76

101

YHM

YUEN HEI MEI

11

B

YKL

PENNINGTON YEUNG KA LAI

63

206A

YKW

YEUNG KA WING()

21

206

CYK

CHU YUEN KI

27

Rm. A = Rm. 103 Rm. B = Rm. 406 Rm. C =Rm. 511 Rm. D =Rm. 203

Senior Teachers

Name in English

Main Academic/Administrative Post

WONG TING HIN

Principal

LOO YIU WAH

(PGM)

Vice Principal

LAM PUI YEE

(PGM)

Vice Principal

CHU KIN HUNG

(SGM)

School Development Committee TIC

YEUNG SIK KAY

(SGM)

Careers and Studies Committee TIC

WONG CHUN MAN

(SGM)

Student Affairs Committee TIC

CHAN SAU HA

(SGM)

Science Education KLA Coordinator

CHENG WING PIU

(SGM)

Academic Committee TIC

NGAN KA WAI, CLARA (SGM)

English Language Panel Head

LO WING PUN

(SGM)

Mathematics Panel Head

NG YIP NGO SEUNG

(SGM)

Student Development Committee TIC

YEUNG CHAN CHI WAI

(SGM)

Arts Education KLA Coordinator

WONG MAN TING

(SGM)

Chinese Language Panel Head

MO WAN FUNG

(SGM)

Activity Committee TIC

SHEA CHAN MING LAI

(SGM)

Liberal Studies Panel Head

Induction for New Teachers

Mentees

Major Teaching Duties

Staff Rm

Mentors

Mr. LAM Kai-yiu (LKY3)

F.1 & 3 : Basic Chinese Language

Rm 406

(Rm B)

Ms WONG Man-ting

(WMT)

Ms Schreiner, Serene Elizabeth(SSE)

F.4, 5 & 6 : Literature in English

Rm 103

(Rm A)

Ms NGAN Ka-wai, Clara

(NKW)

Ms WONG Wai-sum(WWS2)

F.2 : Basic Chinese Language F.2 : Chinese Language

Rm 406

(Rm B)

Mrs. PENNINGTON YEUNG Ka-lai

(YKL)

Ms WONG Yan-yee (WYY)

F.1 & 2 : Integrated Science

F.3 & 4 : Biology

Rm 511

(Rm C)

Mr. CHENG Wing-piu

(CWP)

Ms WONG Yin-chun(WYC2)

F.1, 4 & 5 : English Language

Rm 103

(Rm A)

Ms LEUNG Suk-jing

(LSJ)

Consultant: Mr. WONG Ting-hin (Principal)

TIC: Mr. LOO Yiu-wah

General Office Seating Plan

ext.12

Ms YAU Yan-tong

ext.11

Ms YUEN Hei-mei

ext.57

Ms HO Yuk-fan

ext.13

Ms CHEUNG Mun-ying

ext.58

Ms LEUNG Yin-ni

counter

ext.14

Ms TAM Lai-shan

ext.50

Ms LAM Kuk-ping

ext.15

Ms CHOW Siu-hung

Door

List of Minor Staff

1

CHAN WAI HUNG

2

TSE LAI CHEUNG

3

LAM TIN LAI

4

LAU YU LIN

5

DING SENLIAN

6

TAI MI LING

7

CHAN KIU LIN

8

WONG CHI PING

2.5 Teaching Staff Seating Plan

Staff Room A : Room 103 (18) (Room-in-charge: Li Jiahua)

16

3B

17

3B

70

3A

70

2C

18

(LYW)

Loo Yiu Wah

Mrs. Sims, Ingrid Christina (SIMS)

(KMS)

Lee Kong Ming Shan

(LSJ)

Leung Suk Jing

(SBC)

So Bik Chun

1A

16

4B

17

1D

17

18

18

(CKY)

Chan Kit Yee

(HTW)

Ho Tin Wai

(CLY)

Cheung Lai Yan

(LJH)

Li Jiahua

(YCCW)

Yeung Chan Chi Wai

4E

76

2A

77

2D

77

4A

78

78

(NKW)

Ngan Ka Wai, Clara

(WWS)

Wong Wing Shan

(CKP)

Cheng Ka Pui

(WYC2)

Wong Yin Chun

6A

76

1B

77

1C

78

78

(MWF)

Mo Wan Fung

(KMC)

Ko Miu Chi, Juliana

(LPM)

Leung Pui Man

Schreiner, Serene Elizabeth (SSE)

Staff Room B : Room 406 (19) (Room-in-charge: Leung Hoi Sum)

1A

22

5B

63

4E

63

6D

82

6B

64

(LIF)

Li In Fan

(LKY2)

Lai Ka Yan

(YKL)

Pennington Yeung Ka Lai

(PCM)

Pun Ching Man

(YWT)

Yiu Wai Tung

4A

22

2C

81

2D

81

1D

82

64

(SLSK)

Shiu Lai Siu Kuen

(TST)

Tang Sin Ting

(WWS2)

Wong Wai Sum

(WYS)

Wong Yee Shan

(SFY)

Sze Fei Yi

88

4C

83

5A

83

84

2B

84

(LSF)

Li Siu Fong

(WYS2)

Wong Yee Sum

(HHY)

Ho Hoi Yi

(LHS)

Leung Hoi Sum

(HSL)

Ho Suet Long

5E

88

1B

83

3C

83

6E

84

(WMT)

Wong Man Ting

(LKY3)Lam Kai Yiu

(CK)

Cheng Kuen

(HLM)

Hung Lai Man

Staff Room C : Room 511 (18) (Room-in-charge: Chan Ut Cheng)

54

52

19

56

(TCW)

Tso Chung Wing

(CKH)

Chu Kin Hung

(WCM)

Wong Chun Man

(CWP)

Cheng Wing Piu

4D

54

3D

54

4D

52

3D

55

(LCSH)

Chan Sau Ha

(YYY)

Yip Yam Yee

(YMP)

Yu Man Ping

(CSY)

Chan Sum Yee

5D

53

4C

56

1C

56

2B

55

(CTT)Chan Tsz Tung

(LWP)

Lo Wing Pun

(KYL)

Lin Kwok Yan Lai

(WYY)

Wong Yan Yee

53

5C

56

51

51

(LPY1)Lam Pui Yee

(THC)

Tsang Hing Cheung

(CUC)

Chan Ut Cheng

(YSK)

Yeung Sik Kay

3C

53

3A

51

(HLWK)

Ho Lo Wing Kam

(CTK)

Choy Tik Ki

Computer Desk

Staff Room D : Room 203 (8) (Room-in-charge: So Wing Han)

23

4B

25

25

(SWH)

So Wing Han

(LUC)

Lo Un Chi

(SCML)

Shea Chan Ming Lai

23

6C

23

24

(CKF)

Chung Koon Fung

(LHW)

Liu Hin Wing

(YNS)

Ng Yip Ngo Seung

2A

24

24

(LWY)

Lai Wing Yan

(CLM)

Cheung Lok Man

2.6Professional Image of Teachers

In order to maintain a professional image and to set an inspiring example to students, teachers should dress decently. The following types of clothes are not suitable when teachers return to school or attend activities appointed by the school: low-cut, backless, sling, lanyard, raglan sleeve, dropped shoulder, clothings that are too tight or made of translucent materials, shorts, sandals and overly stylish clothings. Male teachers should wear shirt, trousers and leather shoes in school during school days. They should also put on a tie during Parents Days, Speech Days and other important events.

2.7Procedure for Requesting Leave

Teachers who apply for sick leave/ personal leave/ early leave/ maternity leave, must observe the following procedures:

1.Sick leave

phone the office in person before 8 :00 a.m.

submit a letter to the Principal after coming back to school

submit a medicals certificate to the Principal as required

2.Personal leave

submit a letter at least 2 days prior to the start of the leave

complete and submit a Leave Request Form

obtain a Reply Slip with approval from the Principals Secretary

3.Maternity leave

complete and submit a Leave Request Form

follow procedures as required by the EDB

obtain a Reply Slip with approval from the Principals Secretary

4.Early leave

complete and submit a Leave Request Form at least 3 school days in advance

the Principal will sign the Leave Request Form

obtain a Reply Slip with approval from the Principals Secretary / Ms CHEUNGM.Y.

5.Annual Leave

according to the Leave entitlement as stated in the Employment Ordinance

the school will arrange for teachers to take their leave

Leave Request Form can be obtained from the General Office. The completed Leave Request Form should be submitted to the Principal through the Principals Secretary / MsCHEUNG M.Y. for approval.

2.8Procedure for Handling Complaints from Staff

Staff members may express their dissatisfaction or feeling of injustice about the treatment that they have received according to the following policies and procedures:

1. For complaints of minor nature and complaints related to an unfair treatment or allocation of workload, staff members may lodge verbal complaints to their immediate supervisors as follows:

(a) complaints about minor staff will be handled by the foreman of the minor staff;

(b) complaints about the foreman will be handled by the Teacher I/C of minor staff;

(c) complaints about clerical staff will be handled by the Secretary in charge of the clerical staff;

(d) complaints about the Secretary will be handled by the Vice Principals;

(e) complaints about a Laboratory Technician or I.T. Technician will be handled by the Teacher(s) in charge of the technician concerned;

(f) complaints about a teacher concerning the affairs of a Committee or a Subject Panel will be handled by the Teacher(s) in charge of the Committee or Subject Panel;

(g) complaints about the Teacher(s) in charge of a Committee or a Subject Panel will be handled by the Vice Principals and

(h) complaints about the Vice Principals will be handled by the Principal.

2. For complaint of serious nature, staff members may lodge their complaint directly to the Vice Principals or the Principal in writing, providing evidence and supporting document.

3. Complaints that involve an immediate supervisor will be handled by the next higher rank, the Vice Principals or an independent committee appointed by the Principal.

4. Complaints about sexual harassment will be handled by staff of the same sex as the complainant or an independent committee appointed by the Principal.

5. If a verbal complaint is deemed not properly handled by the immediate supervisor, the complainant may lodge a written complaint, together with concrete ground and evidence, that will be handled by the next higher rank, the Vice Principals or an independent committee appointed by the Principal.

6. Complaint against the Principal or complaint that is deemed not properly handled by the Principal will be handled by the Supervisor. Complainant should lodge a written complaint with concrete ground and evidence in a sealed envelope to the Supervisor via the Secretary of the General Office of the school.

7. The School/IMC may set up ad hoc committee/task group to follow up staff member who expresses dissatisfaction or complaint whenever appropriate.

8. The School shall impose verbal warning, written warning and termination of contract to staff member who have committed serious mistake(s) or kept repeating the same mistake without improvement, or wilfully disobey reasonable & lawful order or instruction or violated the Code of Aid / Employment Ordinance etc.

Complaints should be handled firstly at the lowest level by the immediate supervisors. Complaints will be handled by the next higher ranks only when the grievances are deemed not properly processed or resolved. Replies should be given to the complainants at an appropriate time when the grounds / evidence are sufficient and clear.

Staff members handling complaints should understand that they are representing the school in the inquiry and they should ensure that the schools viewpoint is always represented. They should also keep proper records of all interviews and investigation conducted.

Staff members must strictly observe all the procedures and policies as stipulated above. Any complainant who lodges a groundless complaint or unjustified accusation which disrupt the harmony and cooperation among colleagues may lead to the termination of contract and summary dismissal of the complainant by the school without any compensation and further notice.

2.9Administration Fee

Staff members may write to the Principal via the secretary of the General Office to apply for photocopy of their personal data kept in the school. A handling charge of HK$100 per application and HK$5 per page (A4 size, black and white) of photocopy will be charged.

2.10Adherence to School Policy and Circular

All staff members must strictly adhere to and fully comply with the schools policies, procedures, circulars and decisions made in Council meeting, staff meeting or Department meeting as stated and issued from time to time. Staff member who does not observe or violate any of the above may lead to penalty or termination of his/her employment contract and summary dismissal without compensation and further notice. Staff member can also terminate the contract with the School by giving a 3 months notice or 3 months salary in lieu of notice.

2.11Conducting Duties

All staff members should carry out duties given by the School from time to time, teach the subjects as assigned and perform all the duties, including administrative, discipline and co-curricular tasks etc. assigned by the School.

2.12Punctuality and Accuracy

All teachers should be punctual in attending school/lessons/lesson observation/ meetings/activities etc. and in submitting correct marks, scripts, test / examination papers, mark sheets and daily marks, scores, documents, reports, etc. as assigned.

2.13Use of School Documents

All school documents, including the appraisal performance, feedback of lesson observation, school circulars, notice etc are for the Schools internal use, no teaching staff can photocopy or reproduce or use any part of the original / copy of the documents without the written approval of the Principal.

2.14Enquiries / Suggestions

The School welcomes enquiries or suggestions on school matters from staff member. The school may respond to the enquiries or suggestions in various channels such as department / committee meetings or staff meetings. However, the School may not respond to them in the form of writing to staff member.

2.15Personal Emailed Materials

For security reason, the School does not accept personal emailed material as formal document of the School matters unless otherwise approved.

2.16Promotion

The school regards promotion as recognition and professional development of teaching staff.

Therefore, promotion exercise will be conducted at appropriate time.

2.17Meeting with Supervisor

Staff member may request an appointment to meet the Supervisor on school matters through the Principal. The staff member should note that complaints on general school matters should be handled firstly by the Principal. The staff member should submit in writing full details of the aims and reasons with supporting evidence for the meeting in sealed envelope to the Principal, via the Secretary of the General Office. It is at the Supervisors discretion to decide the date, time and venue of the meeting when deemed necessary.

2.18Copyright Declaration in Examination Paper Setting

It is an obligation for teachers to declare the copyright of the questions or the data in examination papers whether they are

(a) produced by themselves;

(b) adapted/modified from

(i)reference books in which the name, the author, the edition of the reference books have to be clearly stated; and

(ii)past examination questions in which the origin and the year(s) of examination have to be stated.

2.19Conviction of a Criminal Offence

All teachers are obligated to take steps by themselves to ensure that they do not contravene the laws of Hong Kong or elsewhere. All teachers must also take initiative to inform the school at their earliest convenience should they be convicted of a criminal offence at any place and anytime.

(a) If a teacher is suspected of convicting a criminal offence, his/her duty in the school will be suspended immediately until further notice.

(b) If a teacher has been convicted of a criminal offence, he/she will receive a summary dismissal from the school.

2.20Proper Use of the Schools IT Facilities

All teachers are reminded that all IT facilities and resources (e.g. printer, scanner, copier) of the school shall be used for teaching, learning and administrative purposes only. They are strongly advised and encouraged to prepare lessons, hold meeting or discuss teaching methods with colleagues during their free time / lessons.

2.21Continuous Professional Development (CPD)

All teaching staff should device their own CPD according to the personal needs and interests. However, the Department / the School will assign teaching staff to attend training / seminars whenever necessary.

2.22Important Documents

1.Education Ordinance and Subsidary Legislation(http://www.edb.gov.hk/en/about-edb/press/legco/edu-ordinance/edu-ordinance-and-subsidary-legislation.html)

2.Amendments to the Education Ordinance(http://www.edb.gov.hk/en/about-edb/press/legco/edu-ordinance/amendments-to-edu-ordinance-and-edu-regulations.html)

3.Code of Aid for Secondary School(http://www.edb.org.hk/EDNEWHP/resource/edu_doc/coa/sec_coa/)

4.Employment Ordinance(http://www.labour.gov.hk/eng/legislat/content2.htm)

5.Employment Compensation Ordinance(http://www.labour.gov.hk/eng/legislat/contentB1.htm)

6.Occupational Safety and Health Ordinance and Occupational safety and Health Regulation(http://www.legislation.gov.hk/blis_export.nsf/CurAllEngDocAgent?OpenAgent&Chapter=509)

7.Personal data (Privacy) Ordinance (https://www.pcpd.org.hk/tc_chi/files/pdpo.pdf)

8.The Prevention of Bribery Ordinance (http://www.legislation.gov.hk/BLIS_Export.nsf/CurAllEngDocAgent?OpenAgent&Chapter=201)

9.Guidelines on Tendering and Purchasing Procedures (Apr 2013, EDB Circular)(http://applications.edb.gov.hk/circular/upload/EDBC/EDBC13004E.pdf)

10.Outside work of Teachers in Aided Schools (EDB Circular)

11.Language Proficiency Requirement for English and Putonghua Teachers (EDB Circular)

12.Guidelines on Prevention of Communicable Diseases (EDB Circular)

13.Guidelines on issues relating to health protection (http://www.chp.gov.hk)

14.Guidelines on the Prevention of Blood-borne Diseases in Schools (EDB Circular)

15.Other circulars issued by the EDB from time to time (EDB Circular)

16. ~ (http://www.edb.gov.hk/attachment/tc/edu-system/special/overview/indicators-082008_tc.pdf)

17.IT Security Guidelines by The Office of the Government Chief Information Officer(http://www.ogcio.gov.hk/en/information_security/policy_and_guidelines/)

18.Q&As on Preventing Sexual Harassment in Schools(http://www.edb.gov.hk/attachment/en/sch-admin/admin/about-sch/sch-sexual-harassment-preventation/edbc22009_qa_e.pdf)

19.Procedural Guide for Handling Intimate Partner Violence Cases(Revised 2011)(http://www.swd.gov.hk/tc/index/site_pubsvc/page_family/sub_fcwprocedure/id_1450)

20.Other documents/ circulars issued by relevant government departments

21.Other documents / circulars issued by the School

3School Council

3.1Vision and Duties

-To align the vision of Buddhas teaching of relief through mercy & compassion.

-To provide quality education for our students.

The Missions of the School Council are to:

1. advise the Principal on all matters relating to the school goals, policies and development.

2. promote good communication between the panels, the teachers, the staff of the School, and between the School and its stake-holders.

3. ensure that the School is managed effectively and that the learning of the students is enhanced.

4. monitor the schools administrative practices to ensure that the guidelines of the EDB are adhered to.

5. enhance teaching and learning effectiveness.

6. develop a high quality teaching team.

Meetings

1. The School Council shall meet regularly within a school term.

2. The chairperson shall convene a meeting whenever important matters arise.

3. Questions arising at any meeting in the Council shall be determined by a majority of votes of the members present.

4. In the case of an equality of votes, the chairperson shall be entitled to a casting vote.

3.2Members of School Council

Chairperson

:

WTH(Principal)

Vice-chairpersons

:

LPY1(Vice Principal)

LYW(Vice Principal)

Members

:

CKH(School Development Committee, TIC)

(Information Technology Committee, TIC)

CWP(Academic Committee, TIC)

LCSH(Examination, Tests/ Uniform Tests, TIC)

LWP(Parents-Teachers Association, TIC)

MWF(Activity Committee, TIC)

WCM(Student Affairs Committee, TIC)

YCCW(Arts Education & Assessment, TIC)

YNS(Student Development Committee, TIC)

YSK(Careers and Studies Committee, TIC)

Secretary

:

Clerical Staff

3.3Academic Committee

3.3.1Aims

(a)To help the School in developing curriculum policies to promote students' development in the intellectual, communicative, physical and aesthetic spheres.

(b)To help the school in developing teaching policies to assist teachers in attaining optimum teaching proficiency and efficiency.

(c)To help the school in making rules and regulations to facilitate the administration of academic affair.

(d)To advise the school in providing necessary tools and aids to provide a better learning and teaching environment.

3.3.2Medium of Instruction (MOI) (Teaching Language Policy)

(a)To enhance students use of English, an English environment is essential to be promoted at school, and students are required to use English during activities inside or outside school, wherever appropriate.

(b)To promote the importance of learning Chinese Language, Putonghua and other languages.

(c)All teachers should comply with the medium of instruction as adopted by the school.

(d)Any teacher who violates the MOI & Teaching Language Policy is liable to be punished.

3.3.3Arrangement for Internal Examination

(a)If class suspension occurs during examination or uniform test and lasts for one day only, the examination timetable and the invigilation timetable of the day concerned will be rescheduled for the following Saturday. If the class suspension lasts for more than one day, the examination timetable and the invigilation timetable starting from the suspension day will be postponed until class resumption. The detailed arrangement should be made by the Academic Committee after consulting the Principal and Vice Principals and then announced through the school website by the I.T. Team.

(b)If students are late for an examination, they will still be allowed to take it, but no extra time will be allowed.

(c)If students are absent from examinations due to illness, they have to submit their parents letters and medical certificates to the school on the following school day. Their examination marks of the subjects concerned will then be assessed on the basis of their course work/former tests or examinations. Otherwise, they will score zero mark for the examinations from which they are absent. There will not be any supplementary examination for these absentees.

3.3.4Student Attendance Requirement

Students attendance with less than 90% of the school days of the school year may not be considered to be promoted to a higher form in the next school year.

3.3.5Termination of Student Registration

If students wish to withdraw from school during the school term, their parents or guardians have to inform the school in writing and come to the school to complete the procedure for withdrawal from school.

3.3.6 Tests/Examinations

Teachers should read the circular of each Uniform Test/Examination for detailed instructions.

(a)Invigilation

The duties of an invigilator are as follows:

-Collect question papers at the General Office 15 minutes before the start of each examination from the setter of the subject examined, then arrive at the Hall or classroom at least 10 minutes before the start of each examination and distribute the question papers. The envelope for the question papers should be unsealed at the General Office to avoid taking the wrong question papers to the Hall or classroom.

-Make announcements with proper medium of instruction during examinations according to the Invigilation Guidelines (Appendix F).

-According to the Invigilation Guidelines, explain the instructions to students.

-Write the subject/paper concerned, the actual starting time and the expected finishing time of the examination on the whiteboard for students' reference.

-Take attendance of students.

-Fill in the information slip showing the starting time and the finishing time of the Examination and submit the slip to the coordinator, if necessary.

-Ensure that students are observing Standing Instructions for Students during Examination (Appendix D)(refer to the School Circular No.:S064-15), and if there is any cheating, take necessary action.

-If a student requests to go to the toilet during examination, she must raise her hand to summon an invigilator. The invigilator should record her class, class number, name and the time she leaves the room to go to the toilet and the time she returns on the record form of Use of Toilet.

-If many students request to go to the toilet at a time, they may be arranged to go one by one.

-The invigilator should seek help from the Examination Coordinator to accompany the students to go to the toilet.

-Encourage students to try their very best for the examination and not to lay on their desk or sleep

-Supply extra sheets when students ask for them.

-If any irregularity in the question paper is spotted or is raised by students, inform the General Office via the Examination Coordinator to seek advice from the setter(s) or the Panel Head concerned at once.

-Announce the time 15 minutes and 5 minutes before the end of the examination, and ensure every student stops writing when the time is up.

-Collect and check the number of answer sheets/scripts.

-Attach a slip of paper giving the Form, the subject, the number of answer sheets/scripts and the number of absentees and his/her own initials.

-Hand in the answer sheets/scripts to the marker(s) concerned personally or to the General Office at the end of the examination.

-If any irregularity stated in 6.(i) - 6.(iv) of the Standing Instructions for Students During Examination is found, report the irregularity to the Student Development Committee by completing the Irregularities Report (Appendix E) (refer to the School Circular No.:S064-15). These irregularities will lead to mark penalty.

-Invigilators should NOT:

-Be late to report duty;

-Talk unnecessarily with students / colleagues;

-Do other work (i.e. reading, marking, etc.);

-Leave the post while on duty.

(b)Marking quality & accuracy

Teachers should mark according to the marking scheme provided / instructed by the Panels. Teachers should mark carefully & the marks and necessary data must be kept for the Panel or the Schools inspection.

(c)Marking

If a marker cannot mark test/examination paper due to any unforeseen reasons, the marking load will be re-arranged to other teachers of the same subject. However, the marking load of these teachers in the following tests/examinations will be deployed to the original marker concerned.

(d)School-based Assessment (SBA)

-Declaration of Interest

To prevent potential/perceived conflicts of interest, teachers conducting SBA have to declare whether the students they are assessing are their relatives (relatives include children, brothers and sisters, nephews and nieces, cousins and others living in the same home). The declaration records will be submitted to the HKEAA through the School-based Assessment System.

-Fairness of Assessment

Students concerned have to sign a declaration form to confirm that the work they have produced is their own tasks.

3.3.7Lesson Observation

(a)Teachers should be punctual for lesson observation.

(b)Teachers should carry out lesson observations from time to time with colleagues interdisciplinary and cross-disciplinary for professional development.

(c)For the sake of professional development, teachers concerned should discuss and share among themselves after lesson observation and the record of discussion should be kept for the Panels inspection.

(d)Teachers should carry out peer lesson observations at least twice a year.

(e)Parents Lesson observation will be arranged by the end of school term.

(f)The Principal / Vice Principals / QA Team shall observe lessons of teachers from time to time. Lesson plans are required to be submitted at least 2 school days before the lesson observation.

3.3.8Swapping of Lesson

Teachers who need to swap lesson(s) with colleague(s) should submit the form of 'Application for Lesson Swapping' for the approval by the Academic Committee Head.

3.3.9Printing

(a)Teachers are encouraged to provide different learning materials/resources to enhance students effective learning. However, teachers should seek the prior approval from the Panel Head before mass printing to students.

(b)All teachers should complete the information needed on the Note for Printing before mass printing.

3.3.10List of Teaching and Related Duties

Academic Head : Mr. W.P. CHENG

Deputy Academic Heads: Mr. W.P. LO; Ms K.W. NGAN

1.English Language Education

KLA Coordinator : Ms K.W. NGANDeputies : Ms K.Y. CHAN; Ms T.W. HO; Ms S.J. LEUNG

(a)English LanguagePanel Head : Ms K.W. NGAN

Deputy : Ms K.Y. CHAN; Ms T.W. HO; Ms S.J. LEUNG

Form

Form Coordinator

Teacher(s)

F.1

Ms P.M. LEUNG

Ms K.Y. CHAN

Ms J.H. LI

Ms Y.C. WONG

F.2

Ms J.H. LI

Ms K.P. CHENG

Ms W.F. MO

F.3

Ms S.J. LEUNG

Ms T.W. HO

Ms K.W. NGAN

F.4

Ms K.W. NGAN

Ms M.C. KO

Mrs. I.C. SIMS

F.5

Ms K.Y. CHAN

Ms P.M. LEUNG

Ms B.C. SO

F.6

Ms T.W. HO

Ms S.J. LEUNG

Ms W.S. WONG

(b)English Literature / Literature in EnglishPanel Head : Ms K.W. NGAN

Form

Form Coordinator

Teacher(s)

F.1

Ms P.M. LEUNG

Ms P.M. LEUNG

F.2 - 3

Ms K.W. NGAN

Ms K.W. NGAN

F.4 - 6

Ms Schreiner, S Elizabeth

Ms Schreiner, Serene Elizabeth

2.Chinese Language Education

KLA Coordinator : Ms M.T. WONGDeputies : Mrs. K.L. PENNINGTON; Ms C.M. PUN

(a)Chinese LanguagePanel Head : Ms M.T. WONG

Senior Form Deputy : Mrs. K.L. PENNINGTON

Junior Form Deputy : Ms C.M. PUN

Form

Form Coordinator

Teacher(s)

F.1

Mr. W.T. YIU

Mr. K. CHENG

Ms C.M. PUN

Mr. W.T. YIU

F.2

Ms S.L. HO

Ms H.Y. HO

Ms F.Y. SZE

F.3

Ms L.M. HUNG

Ms S.L. HO

Ms S.T. TANG

F.4

Ms H.S. LEUNG

Ms L.M. HUNG

Ms M.T. WONG

F.5

Ms F.Y. SZE

Ms H.S. LEUNG

Ms W.S. WONG

F.6

Ms Y.S. WONG

Mrs. K.L. PENNINGTON

Ms Y.S. WONG

(b)Basic Chinese LanguagePanel Head : Mrs. K.L. PENNINGTON

Form

Form Coordinator

Teacher(s)

F.1

Ms H.Y. HO

Ms H.Y. HO

F.2

Mr. K.Y. LAM

Mr. K.Y. LAM

F.3

Ms W.S. WONG


F.4

Ms S.T. TANG

Ms S.T. TANG

F.5

Ms H.Y. HO

Ms W.S. WONG

F.6

Ms S.T. TANG

(c)Chinese LiteraturePanel Head : Ms C.M. PUN

Form

Form Coordinator

Teacher(s)

F.4

Ms C.M. PUN


F.5

Ms C.M. PUN

Ms C.M. PUN

F.6


(d)Buddhist Studies and SocietyPanel Head : Ms U.C. LO

Form

Form Coordinator

Teacher(s)

F.1

Ms Y.S. WONG

Ms U.C. LO

F.2

Ms U.C. LO

Ms Y.S. WONG

F.3

Ms U.C. LO

(e)PutonghuaPanel Heads : Ms S.L. HO

Form

Form Coordinator

Teacher(s)

F.1

Ms S.L. HO

Ms S.L. HO

Ms F.Y. SZE

F.2

Ms L.M. HUNG

Ms L.M. HUNG

Ms Y.S. WONG

3.Mathematics Education

KLA Coordinator : Mr. W.P. LOSenior Form Deputy : Mr. H.C. TSANG

Junior Form Deputy : Mrs. Y. YAM YIP

(a)MathematicsPanel Head : Mr. W.P. LO

Senior Form Deputy : Mr. H.C. TSANG

Junior Form Deputy : Mrs. Y. YAM YIP

Form

Form Coordinator

Teacher(s)

F.1

Mrs. Y. YAM YIP

Mr. T.T. CHAN

Mr. H.C. TSANG

F.2

Ms U.C. CHAN

Ms U.C. CHAN

Mr. C.W. TSO

F.3

Mr. T.K. CHOY

Mr. T.K. CHOY

Mr. S.K. YEUNG

F.4

Mr. S.K. YEUNG

Mr. K.H. CHU

Mrs. Y. YAM YIP

F.5

Mr. C.W. TSO

Mrs. Y.L. KWOK LIN

Ms M.P. YU

F.6

Mr. H.C. TSANG

Mr. W.P. LO

(b)Mathematics Extended Part Module 1 (Calculus & Statistics)Panel Head : Mr. W.P. LO

Form

Form Coordinator

Teacher(s)

F.4

Mr. S.K. YEUNG

Mr. T.T. CHAN

F.5

Mr. T.T. CHAN

Mr. W.P. LO

F.6

Mr. W.P. LO

Mr. S.K. YEUNG

(c)Mathematics Extended Part Module 2 (Algebra & Calculus)Panel Head : Mr. W.P. LO

Form

Form Coordinator

Teacher(s)

F.4

Ms M.P. YU

Mr. W.P. LO

F.5

Mr. W.P. LO

Mr. H.C. TSANG

F.6

Mr. H.C. TSANG

Ms M.P. YU

4.Personal, Social and Humanities Education

KLA Coordinator : Mrs. W.K. LO HODeputy : Mrs. S.K. LAI SHIU; Ms W.H. SO

(a)Chinese HistoryPanel Head : Mrs. S.K. LAI SHIU

Form

Form Coordinator

Teacher(s)

F.1

Mr. W.T. YIU

Mr. K CHENG

F.2

Ms H.S. LEUNG

Mrs. M.S. KONG LEE

F.3

Mrs. S.K. LAI SHIU

Ms H.S. LEUNG

F.4

Mrs. S.K. LAI SHIU

Mrs. S.K. LAI SHIU

F.5

Mrs. S.K. LAI SHIU

Mr. W.T. YIU

F.6

Mrs. S.K. LAI SHIU

(b)EconomicsPanel Head : Mrs. W.K. LO HO

Form

Form Coordinator

Teacher(s)

F.3 - 6

Mrs. W.K. LO HO

Mrs. W.K. LO HO

(c)GeographyPanel Head : Ms I.F. LI

Form

Form Coordinator

Teacher(s)

F.1

Ms L.Y. CHEUNG

Ms L.Y. CHEUNG

F.2

Ms I.F. LI

Ms K.Y. LAI

F.3

Ms K.Y. LAI

Ms I.F. LI

F.4

Ms I.F. LI

F.5

Ms K.Y. LAI

F.6

Ms I.F. LI

(d)HistoryPanel Head : Ms W.H. SO

Form

Form Coordinator

Teacher(s)

F.3 - 6

Ms W.H. SO

Ms W.H. SO

(e)Liberal StudiesPanel Head: Mrs. M.L. CHAN SHEA

Deputy : Ms H.W. LIU

Consultant: Mr. W.P. CHENG

Form

Form Coordinator

Teacher(s)

F.1

Ms I.F. LI

Mr. W.P. CHENG

Mrs. N.S. YIP NG

F.2

Ms H.W. LIU

Mr. K.F. CHUNG

Mrs. M.L. CHAN SHEA

F.3

Ms K.Y. LAI

Ms K.Y. LAI

F.4

Ms P.Y. LAM

Ms P.Y. LAM

F.5

Mrs. N.S. YIP NG

Ms I.F. LI

Mrs. N.S. YIP NG(IES)

Ms H.W. LIU

F.6

Ms U.C. LO

Ms U.C. LO

5.Technology Education

KLA Coordinator : Mr. K.H. CHUDeputy : Ms S.F. LI

(a)Computer StudiesPanel Head : Mr. K.H. CHU

Form

Form Coordinator

Teacher(s)

F.1

Mrs. Y. YAM YIP

Ms S.Y. CHAN

Mrs. N.S. YIP NG

Ms M.P. YU

F.2

Mr. K.H. CHU

Ms U.C. CHAN

Mr. H.C. TSANG

F.3

Ms S.Y. CHAN

Mr. K.H. CHU

Mr. C.W. TSO

F.4 - 5

Mr. K.H. CHU

Mrs. Y.L. KWOK LIN

Mrs. Y. YAM YIP

(b)Mathematics & TechnologyPanel Head : Mr. K.H. CHU

Form

Form Coordinator

Teacher(s)

F.1

Mrs. Y.L. KWOK LIN

Mr. T.K. CHOY

Mrs. Y.L. KWOK LIN

F.2

Mr. K.H. CHU

Mr. K.H. CHU

Ms M.P. YU

(c)Business, Accounting and Financial StudiesPanel Head : Ms S.F. LI

Form

Form Coordinator

Teacher(s)

F.3

Ms M.P. YU

Ms S.F. LI

F.4

Ms Y.S. WONG

Ms Y.S. WONG

F.5

Ms S.F. LI

Ms M.P. YU

F.6

Ms Y.S. WONG

(d)Health and LivingPanel Head : Ms K.Y. LAI

Form

Form Coordinator

Teacher(s)

F.1

Ms K.Y. LAI

Ms K.Y. LAI

6.Science Education

KLA Coordinator : Ms S.H. CHANDeputy : Mr. C.M. WONG

(a)PhysicsPanel Head : Mr. Y.W. LOO

Form

Form Coordinator

Teacher(s)

F.3

Mr. T.T. CHAN

Mr. T.T. CHAN

F.4

Mr. Y.W. LOO

Mr. Y.W. LOO

F.5

Mr. Y.W. LOO

F.6

Mr. T.T. CHAN

(b)ChemistryPanel Head : Ms S.H. CHAN

Form

Form Coordinator

Teacher(s)

F.3

Ms S.Y. CHAN

Ms S.H. CHAN

F.4

Ms S.H. CHAN

Ms S.Y. CHAN

F.5

Ms S.Y. CHAN

F.6

Ms S.H. CHAN

(c)BiologyPanel Head : Mr. C.M. WONG

Form

Form Coordinator

Teacher(s)

F.3

Mr. C.M. WONG

Mr. W.P. CHENG

F.4

Mr. W.P. CHENG

Mr. C.M. WONG

F.5

Mr. C.M. WONG

Ms Y.Y. WONG

F.6

Mr. W.P. CHENG

(d)Integrated SciencePanel Head : Mr. W.P. CHENG

Form

Form Coordinator

Teacher(s)

F.1

Ms S.Y. CHAN

Ms S.Y. CHAN

Ms Y.Y. WONG

F.2

Mr. C.M. WONG

Mr. C.M. WONG

7.Arts Education

KLA Coordinator : Mrs. C.W. CHAN YEUNGDeputy : Ms W.Y. LAI

(a)MusicPanel Head : Mrs. C.W. CHAN YEUNG

Form

Form Coordinator

Teacher(s)

F.1 - 6

Mrs. C.W. CHAN YEUNG

Mrs. C.W. CHAN YEUNG

(b)Visual ArtsPanel Head :Ms W.Y. LAI

Form

Form Coordinator

Teacher(s)

F.1

Ms Y.S. WONG

Ms W.Y. LAI

F.2 - 6

Ms W.Y. LAI

Ms Y.S. WONG

8.Physical Education

KLA Coordinator : Mrs. M.S. KONG LEEDeputy : Ms L.Y. CHEUNG

Form

Form Coordinator

Teacher(s)

F.1 - 2

Ms L.Y. CHEUNG

Ms L.Y. CHEUNG

F.3 - 6

Mrs. M.S. KONG LEE

Mrs. M.S. KONG LEE

3.3.10List of Form Masters/Mistresses and Homeroom Allocation

1A

(301)

CKY

2A

(401)

LWY

3A

(501)

CTK

LIF

WWS

LSJ

1B

(302)

KMC

2B

(402)

HSL

3B

(502)

KMS

LKY3

WYY

SIMS, INGRID CHRISTINA

1C

(303)

KYL

2C

(403)

SBC

3C

(503)

CK

LPM

TST

HLWK

1D

(304)

CLY

2D

(404)

CKP

3D

(504)

CSY

WYS

WWS2

YYY

4A

(305)

SLSK

5A

(005)

HHY

6A

(003)

MWF

WYC2

4B

(306)

HTW

5B

(006)

LKY2

6B

(510)

YWT

LUC

4C

(211)

LWP

5C

(111)

THC

6C

(310)

LHW

WYS2

4D

(311)

LCSH

5D

(201)

CTT

6D

(505)

PCM

YMP

4E

(411)

NKW

5E

(202)

WMT

6E

(506)

HLM

YKL

3.3.11 Guidelines on Arrangement for Academic Activity

Types of the activity

Before the day of the activity

During the activity

After the activity

Cancellation of the activity

I. An activity held during school days

The TIC should inform parents about the activity by:

Method 1:

*The TIC should issue a letter to parents by the school intranet system. The letter should be signed by the TIC and the Principal.

*2 copies of a sample letter and the contact list should be submitted to the General Office 3days before the scheduled day of the activity.

OR

Method 2:

To issue a message about the activity to parents via Student Handbook.

The TIC should take the attendance.

For the students who are absent in the activity for more than half an hour, the TIC should hand in the name list of the absentees to the General Office.

(i)The staff of the General Office will first, make an announcement to search for the absentees.

(ii)If the absentees are still not found, the staff will call the parents of the absentees.

*If the General Office is closed, the TIC should call the parents on his/her own.*

If a student leaves early during the activity, the TIC should make a note of it.

The TIC should keep a record of the participants of the activity.

The TIC should handle the matters concerning the absentees as soon as possible.

The reply slips from the parents should be kept by the TIC for 3months before being discarded.

If the activity is cancelled on the day it has been scheduled because of the absence of the teachers, the teacher or the staff in the General Office can inform students through monitress.

Monitress will take the attendance and return the name list to the General Office. They should also obtain the Academic Activity Cancellation Notification from the General Office and distribute them to all team members before dismissal.

The reply slips of the notification should be collected and kept by the teacher for 3months before being discarded.



During the activity

After the activity


II.An activity held during non-school days (e.g. Saturdays or school holidays)

The TIC should issue a letter to parents by the school intranet system. The letter should be signed by the TIC and the Principal.

2 copies of a sample letter and the contact list should be submitted to the General Office 3days before the scheduled day of the activity.


For the students who are absent in the activity for more than half an hour, the TIC should hand in the name list of the absentees to the General Office.

(i)The staff of the General Office will first, make an announcement to search for the absentees.

(ii)If the absentees are still not found, the staff will call the parents of the absentees.

*If the General Office is closed, the TIC should call the parents on his/her own.*





If the activity is cancelled on the day it has been scheduled because of the absence of the teachers, the teacher or the staff in the General Office can inform students through monitress.

Monitress will take the attendance and return the name list to the General Office. They should also obtain the Academic Activity Cancellation Notification from the General Office and distribute them to all team members before dismissal.

The reply slips of the notification should be collected and kept by the teacher for 3months before being discarded.

N.B. :

Teachers should not arrange academic activity in school when the General Office is closed.

3.4Activity Committee

3.4.1Aims

The activity committee helps students pursue life-wide learning and expose other learning experiences through activities

1. Every student must join a House (Red, Yellow, Blue or Green) as assigned to her by the school.

2. Students are encouraged to participate actively in co-curricular activities. There are more than 30 clubs in our school and they provide a diversity of activities for students. Students are expected to enroll themselves in 2 to 4 clubs excluding Library Club and Buddhist Society & Buddhist Youth Corps. in our school.

3. Various school activities are organised throughout the school year e.g. Life-wide learning activities, Singing Contest, School Anniversary and activities after the yearly examination. Our school also participates in the Hong Kong Schools Music Festival, Hong Kong Schools Speech Festival and the territory-wide sports activities.

4. To provide an all-round education for students and to realize the spirit of One Student One Musical Instrument, One Student One PE Exercise and One Student One Service the Music Department offers Chinese and Western musical instrument classes for student to enroll and the PE Department provides different sports and co-curricular activities with coaching by professionals.

5. A Letter/Memo/Notice for Parents will be issued when students are invited to an activity organized by the school.

6. Students should not withdraw or find excuses to absent themselves from competitions and activities, both for internal and external events. Good school spirit should be maintained at all times. Students absent from activities without excusable reason will be punished.

3.4.2House Masters/Mistresses and Members

Houses

TIC

Deputy

Members

1

Red House

LWP

HTW

CTK, HSL, LHS, LPM, SIMS, SLSK, TST, WYC2, WYS2, YYY

2

Yellow House

CTT

CSY

HHY, HLWK, KYL, LHW, LKY3,LSF, LUC, LWY, PCM, TCW

3

Blue House

CK

WWS

CWP, LCSH, LIF, SWH, WWS2, WYS, WYY, YNS, YSK, YWT

4

Green House

CKH

CKY

CKP, HLM, LKY2, LJH, LSJ,SBC, SCML, THC, YKL, YMP

3.4.3List of Co-curricular Activities Duties

Associations, Societies and Clubs

TIC

Deputies

Members

1.

Animal Caring Club

HTW

KMC

NKW

2.

Art Club

LWY

WYS

3.

AYP Club

LWP

CKH

CTT

4.

Audio-visual and photography Club

YSK

KMK, CTL1

TCW

5.

Biology and Integrated Science Society

WCM

WYY

6.

Buddhist Society & Buddhist Youth Corps.

LUC

WYS2

7.

Chemistry Society

LCSH

CSY

LCF

8.

Chinese Association

(Including Choral Speaking, Debating, Chinese Drama, Quiz, Calligraphy, etc.)

YKL

LHS, PCM

All teachers concerned

9.

Chinese History Society

SLSK

YWT

10.

Commercial Society

CTK

LSF

11.

Computer and Information Technology Society

CKH

KYL

CTL1

12.

Economics Society

HLWK

13.

English Association

(Including Choral Speaking, Debating, Drama, Promotion of English Speaking Campaign, Quiz, etc.)

LSJ

LPM, SIMS


14.

Foreign Culture Club

LJH

HTW

LPM

15.

Geography Society

LIF

LKY2

16.

Girl Guides

YYY

WWS

17.

Green Challenge

CSY

LCSH

LCF

18.

History Society

SWH

19.

Health and Living Club

LWP

LPM

CTK

20.

Junior Police Call Club

CTT

CTK

21.

Library Club

CKY

YKL, KLL

22.

Liberal Studies Society

SCML

CWP, LHW


23.

Mathematics Association

THC

TCW, YMP


24.

Music Club

YCCW

25.

Physics Society

LYW

CTT

KMK

26.

Putonghua Club

HSL

HLM

27.

School Ambassador

YMP

LPM

28.

Social Services Group

LHW

LJH, LWY

WYS2

29.

Sports Association

KMS

CLY

30.

St. John Ambulance Cadet

CTK

CTT

31.

UNICEF Club

THC

WWS

3.4.4Guidelines on Arrangement for Activities



During the activity

After the activity


(I)

An activity held during school days (from after school to 5:45 pm)

The TIC should inform parents about the activity by:

Method 1:

asking students who will participate in the activity to inform their parents in advance;

Method 2:

issuing a letter to the parents on his/her own, signed by the teacher directly involved and the Principal. The reply slips should then be collected.

For the activity held without any prior arrangement, the TIC should call students parents for permission before allowing them to participate in the activity.

The TIC should fill in the necessary information in the Activity / Tutorial Record Book in the General Office.


For the students who are absent from the activity, the TIC should take the following actions according to the methods of informing their parents:

Method 1:

Talk to the absentees on the next school day and find out the reason for the absence;

Method 2:

Hand in the name of the absentees to the General Office. The staff of the General Office will

-first, make an announcement to search for the absentees.

-second, (with no response after a certain period) call the parents of the absentees, and ask for a parents letters explaining the reason for the absence.




The reply slips from the parents should be kept by the TIC for 3 months before being discarded.

If the activity is cancelled on the day it has been scheduled, the TIC should inform the parents in one of the following ways:

Method 1:

asking students who will participate in the activity to inform their parents;

Method 2:

issuing a letter to the parents on his/her own, signed by the teacher directly involved and the Principal. The reply slips should then be collected and kept by the TIC for 3 months before being discarded.



During the activity

After the activity


(II)

An activity held during non-school days (e.g. Saturdays, Sundays or public holidays)

The TIC should issue a letter to the parents on his/her own. It should be signed by the teacher directly involved and the Principal. The emergency contact number of the parents should be included in the reply slips.

If there are many participants in the activity, prepare the letters by duplication.


For the students who are absent from the activity, the TIC should hand in the name list of the absentees to the General Office. The staff of the General Office will

-first, make an announcement to search for the absentees.

-second, (with no response after a certain period) call the parents of the absentees, and ask for a parents letters explaining the reason for the absence.

*The TIC should call the parents on his/her own.*




The reply slips from the parents should be kept by the TIC for 3 months before being discarded.

If the activity is cancelled on the day it has been scheduled, the TIC should take the following actions:

If the General Office is open, ask the office to put up a notice at the main entrance of the school and at the location where the activity will take place to inform the students of the change;

If the General office is closed, inform and dismiss the students on his/her own as soon as possible.

The teacher directly involved should issue a letter to the parents, signed by the teacher and the Principal. The reply slips from the parents should be kept by the teacher-in-charge for 3 months before being discarded.



During the activity

After the activity


(III)

An activity arranged in the form of a Course (e.g. Music Instrument Class, Sports Class)

The TIC should:

1. issue a letter to the parents of the participants ad collect the reply slips from the parents.

2. inform the participants which teacher is actually in charge of the activity.

3. appoint a team leader (and/or sub-team leaders for large classes) who are responsible for contacting team members.

Please refer to the usual practice of respective classes.

The TIC should keep a record of the participants of the activity (Class).


The reply slips from the parents should be kept by the TIC for 1 year before being discarded.

If the activity (Class) is cancelled on the day it has been scheduled because of the absence of the instructor, the TIC can inform team members through team leaders and sub-team leaders.

Team leaders will take the attendance and return the name list to the General Office. They should also obtain the Activity (Class) Cancellation Notification from the General Office and distribute them to all team members before dismissal.

The reply slips of the notification should be collected and kept by the TIC for 3 months before being discarded.



During the activity

After the activity


(IV)

An Activity held outside the school

The TIC should issue a letter to parents through the ECA system. The letter should be signed by the TIC and the Principal.

The letter and 2copies of the letters and the contact lists should be submitted to Miss Chow of the General Office 7days before the scheduled day of the activity.

For activities that involve a large number of participants such as the Speech Festival, Music Festival, JPC, etc, the school office will provide the necessary clerical support. The teachers-in-charge of these activities should submit the necessary information of the activity to the General Office as soon as possible as it needs time to process.


For the students who are absent from the activity, the TIC should call the parents of the absentees and ask for a parents letter explaining the reason for the absence.





The TIC should inform the parents about the cancellation as soon as possible.

3.4.5Staff/Student Ratios for Various Outdoor Activities

Activity

Staff / Student Ratio

Remarks

1

Excursion

1 : 30

Excursions must be under the supervision of at least 2 group leaders, of whom one should be a teacher / instructor.

2

Camping

2.1Wild camping

1 : 10

Wild camping must be under the supervision of at least 2 group leaders, of whom one should be a teacher / instructor.

2.2Residential camping

1 : 30

Residential camping must be under the supervision of at least 2 group leaders, of whom one should be a teacher/instructor.

3

Orienteering

1 : 8

All orienteering activities must be under the supervision of at least 2 experienced teachers / instructors.

4

Fieldwork

1 : 30

Fieldwork must be under the supervision of teachers/ instructors. If the activity needs to be conducted in groups, each group should have at least 3 students.

Please refer to "Guidelines on Outdoor Activities" by Education Bureau for staff/student ratios of other outdoor activities. (Pages 65 & 66)

(http://www.edb.gov.hk/attachment/en/sch-admin/admin/about-activities/sch-activities-guidelines/Outdoor_EN.pdf)

3.4.6Handling Students' Activity Records and Award Records

In order to keep students' records accurately and to ensure that the records can be showed in students' report cards, SLPs, school magazine, school website and other documents, teachers should handle students' activity records and award records according to the following instructions.

1.The table below illustrates the data source for different documents and publications. Teachers should input or submit information concerned as early as possible after the activity is finished.

Document / Publication

Data Source

Students' Activities and Services Records and SLPs

CCA System

School Website, School Profile and School Magazine

CCA System, photos and detailed information provided by teachers

Award records in students' Report Cards

Nomination forms submitted by teachers

2.Before the activity is held, enter activity and participant information in the CCA System of the Teachers' Intranet according to the instructions stated in the system. Read the instructions on the screens carefully.

3.After the activity, input students' role of participation and achievements (if any). The award records will be displayed on the school's web site automatically.

4.The activity photos should be stored in the school LAN and Mr.T.L.Chu should be notified so that the photos can be put in the Photo Gallery of the school website.

5.Teachers should nominate students to get Credits, Merits or Grand Merits for their achievements in activities. The nomination form can be obtained from the General Office.

6.The I.T.Committee or the School Documentation Committee may request teachers to submit detailed activity information for publishing on the school website and school magazine.

3.4.7Guidelines for Inputting Other Learning Experiences Information to the ECA System

1.Language Used

The field "Activity Title" will be printed on Student Learning Profile (SLP). Please use English title for activities held by internal organizations except those held by Chinese subjects or clubs. For activities held by an external organization, the language used depends on the organization. If the activity has Chinese title only and there is no official English translation, please use Chinese to input the activity title.

The field "Title for Letters to Guardians" will be printed on letters to guardians. If letters to guardians are necessary for an activity, this field must be inputted by using Chinese. This field can be copied from the field "Activity Title".

The language used for the fields of an activity such as Activity Title, Description, Student's Role of Participation, External Organizer (or Partner Organization) and Award/Achievement should be consistent.

2.Format

For the fields Activity Title, Student's Role of Participation, External Organizer and Award/Achievement, the first letter of each English word (except the words "and", "of", "in" ) should be capitalized.

3.Guidelines for Activity Title

There is no need to add words such as "Participate in" at the beginning of an activity title.

The titles for activities in a series should be in the same format. For example, Flag Selling (Hok Yau Club), Flag Selling (Oxfam Hong Kong); H.K. Odyssey of the Mind Programme - Rehearsal, H.K.Odyssey of the Mind Programme - Parade.

4.Standard Terms for Role of Participation

Role of Participation

Activities Applicable

Participant

Activities without competitions. For example, talk, workshop, visit, sharing and research.

Competitor

Com