macon county commissioners 05-20-2013

7/30/2019 Macon County Commissioners 05-20-2013

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MACON COUNTY BOARD OF COMMISSIONERS

MAY 20, 2013 7 P.M.

CONTINUED SESSION

AGENDA

HIGHLANDS CIVIC CENTER

600 NORTH 4TH STREET

HIGHLANDS, NC

1. Reconvene and welcome by Chairman Corbin2. Announcements3. Moment of Silence4. Pledge of Allegiance5. Public Hearing(s) none6. Public Comment Period7. Adjustments to and approval of the agenda8. Reports/Presentations

A. Presentation of the proposed Fiscal Year 2013-2014 budget County Manager

9. Old Business10.New Business

A. Presentation of proposed revisions to the subdivision ordinance County Attorney

B.Establishment of a cemetery board for Macon County CountyAttorney

C.Consideration of bid for computer hardware for Macon CountySchools

D.Funding for No-Rise Study at Macon County Airport CountyManager


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E.Southwestern Commission Regional Visioning Effort Chairman Corbin

F. Consideration of declaring ambulance as surplus and donatingthe same to the Town of Highlands Police Department CountyManager and County Attorney

11.Consent AgendaAll items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.

A. Minutes of the April 9th, April 12th, April 18th, and April 23rdmeetings

B.Budget amendments #169, #174 and #175C.Tax releases (none)D.Consideration of county management records retention and

disposition scheduleE.Change to Macon County Public Health Fee ScheduleF. Pool hours/prices for Macon County Parks and RecreationG.Monthly ad valorem tax report (no action necessary)

12.AppointmentsA. Board of Health (three seats)B.Social Services Board (one seat)C.Planning Board (one seat)

13.Closed session (if necessary)14.

Adjournment/Recess


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AGENDA ITEM

MEETING DATE: May 20, 2013

DEPARTMENT/AGENCY: County Managers Office

SUBJECT MATTER: Presentation of the proposed Fiscal Year 2013-

14 budget

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

The proposed budget for the upcoming fiscal year, along with the county

managers budget message, will be provided at the meeting. The board will

likely want to schedule some budget work sessions prior to the public

hearing on the proposed budget, which is scheduled for June 11th

at 6 p.m.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Yes _X_ No

Agenda Item 8A


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AGENDA ITEM


DEPARTMENT/AGENCY: County Attorney/Planning Board

SUBJECT MATTER: Proposed revisions to the subdivision ordinance


The County Attorney is prepared to present a list of proposed revisions to

the Macon County Subdivision Ordinance, and if the board is prepared to

proceed with the recommended changes, it could set a public hearing on

those revisions.


Attachments _____ Yes _X_ No

Agenda Item 10A


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AGENDA ITEM


DEPARTMENT/AGENCY: County Attorney

SUBJECT MATTER: Establishment of a cemetery board


As a follow up to an item from the April regular meeting, the County

Attorney has been researching this particular matter and will have an update

for you at the meeting. Also, please see the attached letter from Barbara

McRae, who has submitted her name for appointment to the proposed board.


Attachments ___X__ Yes ___ No

Agenda Item 10B


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AGENDA ITEM


DEPARTMENT/AGENCY: Macon County Schools/Finance

SUBJECT MATTER: Bid for computer hardware


Please see the attached bid tabulation for more details. The apparent low bidis from Encore Technology Group at $303,026.96 (which includes tax) for atotal of 484 desktop computers for the school system, per county PurchasingAgent Lindsay McConnell.



Agenda Item 10C


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NonCollusion Equipment

Affidavit Proposal SubTotal To

EncoreTechnologyGroup x DellOptiplex3010 283,866.00$ $

ThinkCPTechnologies notnotarized DellOptiplex3010 313,148.00$

HowardTechnologySolutions x LenovoThinkCentreM72e 691,152.00$ 4$

TiberCreekConsulting x DellOptiplex3010 271,572.40$ $

BidNo.800001ComputerHardwareforMaconCountySchools

OpenedMay2,2013@3:00p.m.


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AGENDA ITEM


DEPARTMENT/AGENCY: Airport Authority

SUBJECT MATTER: Funding for No-Rise Study at the Macon

County Airport


Please see the attached letter from Macon County Airport AuthorityChairman Miles Gregory for more information. The authority is requesting$12,000 for the study, and is anticipating being refunded the cost by the stateDivision of Aviation in September of 2013. The County Manager can

provide additional details at the meeting. Also attached is a copy of aproposal for professional services related to the no-rise analysis from LarryLackey of CEtech Associates in Franklin.



Agenda Item 10D


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AGENDA ITEM


DEPARTMENT/AGENCY: Southwestern Commission

SUBJECT MATTER: Regional Visioning Effort


Please see the attached fact sheet for more information. Chairman Corbin

will have some comments to share as well.


Attachments ___X_ Yes ___ No

Agenda Item 10E


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Donation of surplus property to the Town of

Highlands


The county desires to donate an ambulance to the Town of Highlands Police

Department, and the County Attorney will advise the board as to the correct

procedure to follow if it wishes to surplus the vehicle and in turn donate it to

the town.


Attachments _____ Yes __X_ No

Agenda Item 10F


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AGENDA ITEM



SUBJECT MATTER: Consent Agenda


A. Minutes Consideration of the minutes from the April 9th

, April 12th

, April 18th

and April 23rdmeetings, per attachment 11A.

B. Finance Consideration of budget amendments #169, #174 and #175, per

attachment 11B.

C. Tax releases There are no tax releases for consideration this month, per Tax

Collector Margaret Perry.

D. Consideration of county management records retention and disposition

schedule The 2013 County Management Records Retention and Disposition

Schedule is complete and has been officially approved by the State Archivist and

the Secretary of the Department of Cultural Resources, and must now be officiallyadopted by the county. Please see the attached document (11D), which approval

of the consent agenda would authorize the Chairman and the County Manager to

sign. This will then supersede the 2009 version.

E. Change to Macon County Public Health Fee Schedule Please see the

attached item (11E), which outlines the additional cost for Zostavaz (the shinglesvaccine).

F. Pool hours/prices for Macon County Parks and Recreation Please see theattached item (11F), which outlines pool hours and revised prices for the coming

season.

G. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as attachment 11G. It does not require

board action.


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Agenda Item 11(A)-11(G)


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Minutes04/09/13Page 1 of 6

MACON COUNTY BOARD OF COMMISSIONERSAPRIL 9, 2013

MINUTES

Chairman Corbin convened the meeting at 6:02 p.m. All BoardMembers, the County Manager, Deputy Clerk, Finance Director, County

Attorney, members of the news media and interested citizens werepresent.

ANNOUNCEMENTS: The County Manager announced the addition of anew grandchild to the Horton family. Commissioner Beale reminded theboard members of the North Carolina Association of CountyCommissioners (NCACC) regional meeting on April 10th. CommissionerTate noted that the governors proposed budget called for the addition of16 new magistrates and voiced his support for that move.

MOMENT OF SILENCE: Commissioner Beale asked those in attendance

to remember the life of Pastor Eddie Trull and the Trull family and toobserve a moment of silence.

PLEDGE TO THE FLAG: Led by Commissioner Higdon, the pledge tothe flag was recited.

PUBLIC COMMENT: Christy Raby asked about the status of a letter ofsupport from the county regarding a proposed child daycare facility,adding that she was facing an April 19 deadline. She explained that sheis seeking a rural economic development grant for the project, which thecounty would administer. Following a brief overview of some of the

financial components, and upon a motion by Commissioner Higdon,seconded by Commissioner Haven, the board voted unanimously toendorse the project and to provide the letter of support. The CountyManager and County Attorney asked a number of questions in order toclarify the countys role in this process. Billy Vanhook, who wasaccompanied by a group of Little League baseball players, told the board


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that the need for the proposed new recreational complex is worse than Iever dreamed, and encouraged the board to purchase the property,calling that a baby step in the overall process. He also spoke to theeconomic impact of having such a facility.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motionby Commissioner Beale, seconded by Commissioner Tate, the boardvoted unanimously to approve the agenda as adjusted, as follows:

To add the April 4, 2013 minutes to the Consent Agenda underItem 11A, per the Deputy Clerk.

To add Budget Amendments #150 through #151 to the ConsentAgenda under Item 11B, per the Finance Director.

To hold a closed session for the purpose of discussing theacquisition of property and to consult with the attorney, perCommissioner Beale and Commissioner Tate.

UPDATE ON NEW HOPE CEMETERY PROJECT: Andrew Baldwinprovided the board with an update on his Eagle Scout project, therestoration of the New Hope Cemetery. He said that the project wasapproved by the Daniel Boone Council, that an official survey of theproperty was completed, and that groups from Western CarolinaUniversity and the Cowee Baptist Church Men had assisted with thecleanup. On March 9, he and members of his troop cleaned and repairedstones and markers and erected a bronze sign. He asked for the boardshelp in establishing a cemetery board, as outlined in the state statutes.Following discussion and comments from the County Manager andCounty Attorney, the board agreed by consensus to consider this item

further at its May meeting.

FINDINGS REGARDING ARCHAEOLOGICAL STUDY AT PROPOSEDPARKER MEADOWS RECREATIONAL PARK Paul Webb, programmanager for archaeology and cultural resources for TRC EnvironmentalCorporation, presented a PowerPoint presentation regarding anarchaeological study of the Parker Meadows property. He explained thatthis work identified four sites, all of which have been determined to besignificant in terms of their eligibility for the National Register of HistoricPlaces. While three of the sites extend into the proposed developmentarea, they will largely avoid the types of development that involvesubstantial ground disturbances. He noted these are primarily in areaswhere fill will be deposited to raise the ball fields. In conclusion, Webbsaid that it does appear that the development of this site as arecreational park along the lines of the currently proposed plan isfeasible, that it will be possible without regulatory opposition or largeamounts of additional fieldwork. Commissioner Haven asked if the


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Eastern Band of the Cherokee Indians could stop development of theproperty, and Mr. Webb said that while the Cherokee are a consultingparty on the project, they have no legal ability to stop its development.Commissioner Beale asked if a Phase II archaeological study would benecessary, and Mr. Webb said no.

Based on all of the other due diligence matters having been addressed,the County Manager said that, unless otherwise directed by the board,the county would proceed with the closing on the property. The CountyAttorney noted that the board is obligated to purchase and close on theproperty unless it chooses not to do so during the due diligence processand that notice of such action must occur on or before April 15 th.Commissioner Higdon said the county should clean up the ball fieldsthat it currently has and stated that he would oppose entering into acontract to purchase the property. Commission Haven said that, in hisopinion, the property was not worth what the county was paying for it

and that he would not vote to purchase it. Commissioner Higdon made amotion to rescind the countys offer to purchase the property, andCommission Haven seconded the motion. Chairman Corbin asked fordiscussion, saying that an appraisal performed in July 2011 valued theproperty at $733,500 and that the board was not voting to spend $5.1-million to develop the property. Questions then arose about whether theproperty could be filled, and if so, where the fill material could comefrom. This led to a lengthy debate, which ultimately led to the boardagreeing to recess the meeting until Friday, April 12, 2013 at 6 p.m. andto ask the County Manager and the County Attorney to lead aninvestigation that would provide answers to the lingering questions

regarding the placement of fill on the property. Commissioner Higdonwithdrew his motion, Commissioner Haven withdrew his second to themotion, and no action was taken.

CLASSIFICATION AND COMPENSATION STUDY: The County Managerprovided the board with some background information on theclassification and compensation study performed by Springsted, Inc. Hethen reviewed a list of points for the board to consider, a copy of which isattached (Attachment 1) and is hereby made a part of these minutes. Hethen asked the board to implement Option 2 as found in the study,which includes a new pay scale, bringing those under the minimum

salary for their respective grade up to that new minimum, and adjustingall other employee salaries by 2 percent. He explained that the delay inimplementation was due to figuring out a way to pay for it withoutraising taxes, and asked that it be implemented as soon as possible,explaining that the revised salaries would be incorporated into theproposed FY 2013-14 budget and no additional salary adjustments


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would be made. This topic also led to a lengthy discussion among theboard members. Commissioner Beale made a motion to implementOption 2 as presented, and to do so as soon as possible, and the motionwas seconded by Commissioner Tate. During discussion, CommissionerHaven advocated taking the cost of the pay increases and giving it back

to the taxpayers, and Commissioner Higdon described the study asflawed and listed a number of reasons why he did not support it.Following additional discussion, the board voted 3-2 to approve themotion, with Commissioners Beale, Corbin and Tate voting in favor andCommissioners Haven and Higdon opposing.

Chairman Corbin declared a recess at 8:01 p.m.

Chairman Corbin called the meeting back to order at 8:19 p.m.

CHANGE ORDER NO. 3 ON SWISS COLONY AREA WATER SYSTEM

IMPROVEMENTS: The County Manager explained that the purpose ofthe change order was to provide for the installation of approximately 42pressure reducing valves, along with a larger pressure reducing valve toregulate water pressure at Rolling Acres Mobile Home Park. The neteffect is a contract price increase of $19,900, which the state Departmentof Environment and Natural Resources will cover. Upon a motion byCommissioner Haven, seconded by Commissioner Beale, the board votedunanimously to approve the change order as presented, a copy of whichis attached (Attachment 2) and is hereby made a part of these minutes.

PARTF RESOLUTION: Commissioner Tate said that officials with the

Town of Highlands asked him to bring a proposed resolution to thecounty for the boards consideration that would maintain and supportthe current integrity and funding for the Parks and Recreation TrustFund (PARTF). It was noted that funding for PARTF does not come fromtaxes, but from so called stamp fees on land transactions paid at theregister of deeds office. Commissioner Beale made a motion to approvethe resolution as presented and to forward it to the countys legislativedelegation, and the motion was seconded by Commissioner Tate.Following discussion, the board voted 3-2 to approve the motion, withCommissioners Beale, Corbin and Tate voting in favor andCommissioners Haven and Higdon opposing.

CHANGE ORDER NO. 1 ON THE MACON COUNTY DENTAL CLINIC:Tom Ritter, the architect for the project, explained the change order,which covered seven items at an overall increase of $3,153. The totalcost was within the $4,500 contingency budget for the clinic, and Ritternoted that a certificate of occupancy had been issued. Tammy Keezer


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with Macon County Public Health said the department would be movinginto the clinic on the upcoming Friday (April 12th). Upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board votedunanimously to approve the change order as presented, a copy of whichis attached (Attachment 3) and is hereby made a part of these minutes.

NEW FEES AT PUBLIC HEALTH: Tammy Keezer presented informationregarding two new fees for tests that had been approved by the Board ofHealth at its March 25th meeting. Upon a motion by CommissionerHigdon, seconded by Commissioner Tate, the board voted unanimouslyto approve the new fees as presented. Details regarding the fees areoutlined in an e-mail, a copy of which is attached (Attachment 4) and ishereby made a part of these minutes.

CONSENT AGENDA: Upon a motion by Commissioner Beale, secondedby Commissioner Tate, the following items on the consent agenda were

unanimously approved: Minutes Approved the minutes from theMarch 12th and April 4th meetings. Budget amendments Approved thefollowing budget amendments: #148 for the Housing Department tomove a portion of the budgeted amount ($27,614) to cover administrationfor the remainder of Fiscal Year 2012-13; #149 for the TransitDepartment to amend the budget to increase revenues and expenses forthe 5310 grant and to draw down all available funds; #150 for theHousing Department to appropriate $73,665 in revenue from an AARAWeatherization contract modification; #151 for the Department of SocialServices to allocate $812 for vehicle repairs from an insurancesettlement. (Revisions with corresponding numbers attached.) Tax

refund Approved a refund in the amount of $651.61 for Cecil Elders,based on justification from Tax Administrator Richard Lightner. Taxreleases Approved tax releases in the amount of $768.25. (A computerprintout of releases is on file in the Tax Department and the CountyManagers office.) Monthly ad valorem tax collection report Noaction necessary.

APPOINTMENTS: Board of Adjustment and Community Funding Pool Upon a single motion by Commissioner Haven, seconded byCommissioner Tate, the board voted unanimously to (A) reappoint ByronMcClure, Ben Swafford and Charles Thun to the Board of Adjustment for

terms of three years each, with terms to expire April 9, 2016, and (B) toreappoint Ann Hyder, Karen Wallace and Vince West to the CommunityFunding Pool committee for terms of three years each, with terms also toexpire April 9, 2016.


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CLOSED SESSION: Prior to going into closed session, Chairman Corbinannounced that the board would recess until 6 p.m. on Friday, April12th, and that the board also planned to meet on April 18th and April23rd. He also said that there may be changes to the boards meetingschedule for May, including a meeting to be held in Highlands. At 8:45

p.m., and upon a motion by Commissioner Haven, seconded byCommissioner Beale, the board voted unanimously to go into closedsession for the purpose of consulting with the attorney under G.S. 143-318-11(a)(3) and to discuss property acquisition under G.S. 143-318-11(a)(5). At 9:12 p.m., and upon a motion by Commissioner Beale,seconded by Commissioner Tate, the board voted unanimously to comeout of closed session. No action was taken.

RECESS: With no other business, and upon a motion by CommissionerBeale, seconded by Commissioner Haven, the board voted unanimouslyat 9:13 p.m. to recess the meeting until 6 p.m. on Friday, April 12, 2013

in the commission boardroom located on the third floor of the MaconCounty Courthouse at 5 West Main Street, Franklin, NC.

_____________________________ ______________________________

Jack Horton, County Manager Kevin CorbinClerk to the Board Board Chairman


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Minutes04.12.13

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CONTINUED SESSION

APRIL 12, 2013

MINUTES

Chairman Corbin reconvened the meeting at 6:00 p.m. as recessed from

the April 9, 2013 regular meeting. All board members, the CountyManager, Finance Director and County Attorney were present. Alsopresent were members of the news media and interested citizens.

Chairman Corbin opened the floor for public comment, and Dan McGahaspoke to the proposed recreation complex that would be underconsideration at this meeting. He complimented the board on doing itshomework as it relates to the use of the property. No one else spoke.

Chairman Corbin explained that the purpose of the meeting was toreceive information concerning some unanswered questions regarding

the former Parker Meadows golf course property. The County Managerrecognized County Planner Matt Mason, who presented a PowerPointpresentation that addressed the following points regarding the proposedParker Meadows Recreational Complex:

County staff conducted a site meeting with David Brown of theU.S. Army Corps of Engineers to discuss wetland delineations andexisting water features on the property.

County staff met with archaeologists to discuss potential historicalsites that were present.

County staff made several site visits to ensure that challenges wereaddressed in order to achieve compliance with all regulatoryagencies.

That the county planners office is required to make sure that alldevelopment within a Special Flood Hazard Area (SFHA) iscompliant with Macon Countys Flood Ordinance.

That the site at Parker Farms is partially located within a SFHA.


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That the preliminary layout for the recreation complex will be infull compliance with the flood ordinance, and that the proposeddevelopment can be accomplished without any fill material beingplaced in the SFHA.

That ball fields shown as 1, 2 and 8 on the preliminary layout arepartially located within the SFHA, but should be able to beconstructed as proposed, or Field 8 could be reduced to a smallersize.

Macon County Parks and Recreation Director Seth Adams also addressedthe layout of the fields, and then Mr. Mason and Mr. Adams answeredquestions from the board members. The County Attorney then reviewedthe legal aspects of purchasing the property, as well as any potentialconflict of interest issues concerning Commissioner Beale and hisparticipation in the debate and/or vote on the matter.

Following further discussion, Commissioner Haven made a motion todecline purchasing the property, and the motion was seconded byCommissioner Higdon. After additional comments from all of the boardmembers, Commissioners Haven and Higdon voted in favor of themotion, and Commissioners Beale, Corbin and Tate voted against themotion. The motion failed 2-3. The County Attorney noted that thecounty would need to prepare for closing on the property. This wasfollowed by a discussion regarding surplus county property.

With no other business, at 7:04 p.m., upon a motion by CommissionerBeale, seconded by Commissioner Haven, the board voted unanimously

to recess the meeting until April 18, 2013 at 6 p.m. at the Macon BankCorporate Center.

_____________________________ ______________________________



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CONTINUED SESSION

APRIL 18, 2013 6 P.M.

MINUTES

The members of the Macon County Board of Commissioners, themembers of the Macon County Board of Education and their respective

staff members shared a meal prior to holding a joint meeting.

Chairman Corbin reconvened the meeting of the county commissioners as recessed from the April 12, 2013 continued session at 6:42 p.m. atthe Macon Bank Corporate Center, located at 220 One Center Court inFranklin, NC. All Board Members, the County Manager, Deputy Clerk,Finance Director, County Attorney, interested citizens and members ofthe news media were present. All members of the Board of Educationwere present, as were Interim Superintendent Dr. Jim Duncan,Administrative Assistant/Board Clerk Renee Burt and Finance OfficerAngie Cook, as well as a number of other school system personnel.

The County Manager said that board action was needed on anapplication to draw down lottery funds from the state, and the FinanceDirector explained that the county must make application to the PublicSchool Building Capital Fund of the North Carolina Education Lottery inorder to draw down $304,646.15. The money is earmarked for eitherschool construction or debt payment, and the application is a jointrequest from the county commissioners and the board of education.Board of Education Chairman Jim Breedlove said the school board wouldact on the request at its regular meeting on Monday the 22nd. Upon amotion by Commissioner Haven, seconded by Commissioner Tate, the

board voted unanimously to request release of the lottery funds aspresented, and a copy of the application (Attachment 1) is attached andis hereby made a part of these minutes.

The County Manager told the board that in regard to the Qualified ZoneAcademy Bond (QZAB) loan for the Highlands School renovations, bids


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would be opened on Monday the 22nd and the county was preparing toclose on the loan on Friday the 26th. However, due to the effects of thefederal sequester, there would be no subsidy for the interest on the QZABloan. He said that in discussions with BB&T, the bank had offered aproposal to fund the project using tax credits that would accrue to

BB&T, thus having the same effect as a zero percent interest rate. TheCounty Attorney then handed out a copy of the BB&T proposal, and saidthat if the board wished to accept it, it would need to authorize theFinance Director to sign it and to authorize him to e-mail it back toBB&T. The term of the loan would remain at 10 years, and although thetaxable rate would be 4.25 percent, the effective rate to the county wouldbe zero. After further discussion, and upon a motion by CommissionerBeale, seconded by Commissioner Tate, the board voted unanimously toapprove the proposal as presented, a copy of which is attached(Attachment 2) and is hereby made a part of these minutes.

Commissioner Beale requested that the board hold a brief closed sessionfollowing the end of the joint meeting in order to consult with theattorney.

Chairman Corbin then recognized Chairman Breedlove, who turned themeeting over to Dr. Duncan for an update on the school boardsproposed budget. Dr. Duncan began by reviewing the schools capitaloutlay requests for FY 2013-2014, which totaled $297,035. He notedthat at the top of the list was $40,000 in district wide securitymeasures as discussed in more detail at the last joint meeting. Duringdiscussion, the County Manager asked that the board again separate the

items by priority into categories.

Dr. Duncan then presented a PowerPoint presentation that outlined theschool boards draft budget for the upcoming year, including costs fordirect school expenses, utilities, insurance, information technology, localtransportation, maintenance and central office and school boardexpense. In order to meet anticipated needs, Dr. Duncan said that theschool system will need an additional $1,969,773 from the county overand above last years county funding in order to operate at current levels.He also provided the county with a list of expenditures paid from localfunds for each school.

Commissioner Higdon questioned why the school system did not cutback if it knew that a fiscal cliff was coming, and Chairman Breedloveresponded that the system had made a concerted effort to do so, but thestates reversion of funding amounting to more than $1-millionannually over the past few years had hurt that effort. He also said that if


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the commissioners tell the school board that the system will get the sameamount of money it got from the county last year, we will send people tothe house. School board member Stephanie McCall told thecommissioners that we need your help more this year than we ever will.Commissioner Beale said that the county has been put in the position of

having to pick up the states responsibility. Commissioner Higdonquestioned the amount of money being spent per pupil. Followingfurther discussion on this and other topics, no action was taken, and thejoint session with the board of education ended at 8:37 p.m.

At 8:45 p.m., and upon a motion by Commissioner Haven, seconded byCommissioner Tate, the board voted unanimously to go into closedsession for the purpose of consulting with the attorney. At 8:59 p.m.,and upon a motion by Commissioner Beale, seconded by CommissionerHaven, the board voted unanimously to come out of closed session. Noaction was taken.

With no other business, at 9:00 p.m., upon a motion by CommissionerHigdon, seconded by Commissioner Tate, the board voted unanimouslyto recess the meeting until Tuesday, April 23, 2013 at 6 p.m. at theBoiler Room Steak House in Franklin, NC.

_____________________________ ______________________________

Jack Horton, County Manager Kevin Corbin

Clerk to the Board Board Chairman


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CONTINUED SESSION

APRIL 23, 2013

MINUTES

Chairman Corbin convened the joint meeting with the Town of Franklin

Board of Aldermen and the Town of Highlands Board of Commissionersat 6:11 p.m. at the Boiler Room Steak House in Franklin, as recessedfrom the April 18, 2013 continued session. All board members, theCounty Manager, Deputy Clerk, Finance Director and County Attorneywere present. All of the Franklin aldermen, Mayor Joe Collins, TownManager Warren Cabe and Assistant to the Manager Summer Woodardwere present. All of the Highlands commissioners with the exception ofJohn Dotson and Amy Patterson Mayor David Wilkes and TownManager Bob Frye were present. Also present were members of the newsmedia and interested citizens.

Chairman Corbin explained that the county board had some business toconduct and called it to order. He said that bids on the HighlandsSchool renovation project were opened on April 22nd, and that MichaelWard Construction was the low bidder at $1,338,000. The CountyManager added that Michael Watson, the project architect, hadsubmitted a letter of recommendation for the board to enter into acontract with D. Michael Ward for the renovations. However, thatcontract is subject to a loan closing set for Friday, April 26th and uponacquisition of the proper performance bond by the contractor. TheCounty Attorney pointed out the need for the motion to authorize thechairman to sign the contract, pending the outcome of those items.

Commissioner Beale made a motion to approve the contract with MichaelWard Construction on the condition of the loan closing and securing ofthe performance bond, authorizing the chairman to sign the contract onbehalf of the county, and Commissioner Tate seconded the motion.Following further discussion, the board voted unanimously to approvethe motion. Work on the project was expected to begin May 1st.


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Chairman Corbin pointed out that the term of Karl Gillespie, the currentchairman of the county planning board, had expired, and that anappointment would be considered by the board by its June regularmeeting at the latest, pending proper advertisement of the opening.

Noting that the meeting would be informal, Chairman Corbin asked forcomments from Highlands, and Mayor Wilkes said the town was workingon its budget, on repairs to the swimming pool at its recreation facility,and said town officials would like to meet with county officials to discussbuilding inspection processes. Following a brief discussion regardingtourism, town commissioners Eric Pierson and Gary Drake questionedwhy construction and demolition materials were not accepted by thecounty solid waste department in Highlands on Saturdays, and theCounty Manager said he would follow up with Solid Waste Director ChrisStahl on that matter.

Franklin Mayor Joe Collins, referring to the joint meetings, said he wouldlove to keep this going. He noted changes that were taking place indowntown Franklin, and praised county Economic Development DirectorTommy Jenkins for his work on the Whitley Products/Franklin TubularProducts matter. After recognizing Warren Cabe as the towns first full-time manager, he said expansion of the towns water source was a highpriority and would require cooperation with the county. Mr. Cabe latersaid that the town has a draft water study in hand that shows a cost of$10 per gallon to expand. He noted that most new requests for servicecome from outside the towns limits, and that he wanted to get all of the

information on the table. The County Manager expressed his thanks tothe town for its cooperation on the Riverbend and Swiss Colony waterprojects.

In comments from the county side, Chairman Corbin said that the peopleof the county expect us to work together, adding that, Im glad we dothis and I hope well continue. He then went over a list of countyprojects, starting with the renovations at the recreation park swimmingpool. At this point, the meeting was recessed for a meal, andCommissioner Higdon left the meeting. Following the recess,Commissioner Tate said that the board would hold a meeting in

Highlands on May 20th that, in addition to normal county business,would address several issues related to Highlands. Chairman Corbinreiterated the boards commitment to no tax increase in the upcomingfiscal year, but pointed out that requests from the school system couldaffect that, saying the county would fund the system at the best level wecan. Other topics of discussion included the new vehicle tax/tag system


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that will go into effect July 1st, mental health issues and thereorganization of the Local Management Entities (LMEs), tourism relatedto hikers of the Appalachian Trail, the countys upcoming BizWeek 2013events, the property revaluation schedule, the new dialysis center, andpossible changes in the state transportation system.

Chairman Corbin announced that the county commissioners would needto hold a closed session, and the joint meeting was adjourned at 7:33p.m.

Upon a motion by Commissioner Beale, seconded by CommissionerHaven, the board voted unanimously to go into closed session at 7:52p.m. for the purpose of consulting with the attorney and to discuss landacquisition. At 8:28 p.m., and upon a motion by Commissioner Beale,seconded by Commissioner Haven, the board voted unanimously toreturn to open session.

Upon a motion by Commissioner Beale, seconded by Commissioner Tate,the board voted unanimously to authorize the County Manager to pursuedetermining the value of a potential property acquisition and to accessservices as needed to help make that determination.

With no other business, and upon a motion by Commissioner Tate,seconded by Commissioner Haven, the board voted unanimously toadjourn at 8:30 p.m.

_____________________________ ______________________________



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Code

Modifier

Description Curren

FY 12/1

Macon County Public Health Fee Schedule

90736 Zostavax (Shingles Vaccine) 161.0

Our cost for the vaccine has increased to $165.52. It is necessary to increase our fee so we can reco

$5.00 above the cost.


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PoolHours

MondayFriday 12:00pmto6:00pm(Wewillcloseat4:30onThursdaysforSwimMeets)

LapSwim9:00am10:00am Groups10:00amto12:00pm

FamilyNightFriday 6:30to8:30

Saturday 12:00pmto5:00pm

SwimLessons 10:00am10:45amand11:00am11:45am

Sunday 1:00pmto5:00pm

PoolParties Saturday 5:30pmto7:00pmand7:30pmto9:00pm

Sunday 5:30pmto7:00pmand7:30pmto9:00pm

PoolPrices Adults$4 Children5andunder$2 LapSwim$1

SeasonPassesIndividual$75 Familyof4$150 $10eachadditional

Packages 10Passesfor$35

SwimLessons$5PerLesson Saturday 10:00am10:45am 11:00am11:45am

PoolParties

$125

Saturday

and

Sundays

5:30pm

7:00pm

7:30pm

9:00pm

FamilyNight$2aperson


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AGENDA ITEM



SUBJECT MATTER: Appointments


(A)Board of Health: Please see the attached memo from Health Center Director JimBruckner for details. It includes recommendations/nominations to fill three seatsthat are being vacated by Ron Winecoff, Tammy Dills and Roberta Swank. Perthe memo, all three have served three consecutive three-year terms and cannot be

reappointed at this time.

(B)Social Services Board: Please see the attached e-mail from DSS Director JaneKimsey regarding the expiring term of Jim Garner on the Social Services Board.

(C)Planning Board: The term of Karl Gillespie, the current board chairman, expiredApril 23, 2013. Mr. Gillespie was appointed to fill an unexpired term and then

reappointed to a full term in April of 2010. The county has recently receivedapplications for this board from Daniel R. McGaha and John A. Shearl, copies of

which are attached. Those who have applications on file include Rick Snyder,

Loretta Newton, David Culpepper and Michael Grubermann.


Attachments __X__ Yes __ No

Agenda Item 12(A)-12(C)


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macon county commissioners 05-20-2013

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