WindowsHandy shortcuts and file handling

WordBasic document techniques

Before we start

• Shortcuts• A list with handy common shortcuts is

attached to your handouts.• Convenient way to improve your

workflow

Most common shortcuts

• Managing documents• Open a Document <Ctrl + O>• Create New <Ctrl + N>• Create new page inside your document <Ctrl + Enter>• Save a Document <Ctrl + S>• Print a Document <Ctrl + P>• Close a Document <Ctrl + W>• Sellect all text: <Ctrl + A>• Help <F1>

Startup

• This is not just a presentation, it is a workshop• Please open the document ‘LnL – Word Basic -

Exercises’. It is located on your desktop

• Try the exercises in the document during this session -> limited time, questions in the Q&A

Document set-up• Margins

• = Blank space around the edges of the document

• Page Layout > Page setup > Margins or <ALT + P + M>

• (ex. 1)

• Portrait or landscape: <ALT + P + O>• (ex. 2)

• Apply to whole document

• ‘Paper’• Change your paper size: A4, A3, …• (ex. 3)

Fonts and markup• Home > Font

• Multiple default fonts (Arial, Calibri, …)

• Change size

• Give it a colour

• Bold• <Ctrl + B>

• Italic• <Ctrl + I>

• Underline• <Ctrl + U>

• Clear formatting: <Ctrl + Spacebar>

(Ex. 4)

Paragraphs (1)

• Alignment• Home > Paragraph• Left: <Ctrl + L>• Right: <Ctrl + R>• Center: <Ctrl + E>• Justify: <Ctrl + J>• (Ex. 5)

• Format painter:• Copy multiple markup rules at

once to your selected text.• (Ex. 6)

Paragraphs (2)• Home > Paragraph > Indents

and Spacing• Indentation

• Left or right indent• Special

• First line: only first line indented• Cheat: use TAB button

• Hanging: only first line is not indented

• (Ex. 7)

• Spacing• Define space before or after your

paragraph• (Ex. 8)

Find, replace, sort• Find

• <Ctrl + F>

• Replace• <Ctrl + H>

• Sort• Type:

• Text• Number• Date

• Select your paragraphs before sorting.

• (Ex. 9)

Language & proofing (1)

• Change your default dictionary language

• Review > Language > Language Preferences

Language & proofing (2)

• Spelling• Cursor inside word > Right click

• Select a suggestion• Ignore• Set the correct language if

necessary

• <ALT + F7>• Run-trough (potential) spelling

errors

• (Ex. 10)

Tracking changes

• Review > Tracking

• Enable/disable• Press the Track Changes button

• Views• Final• Final show markup

• Reviewing Pane• Show document changes and author

Q&A

Future questions?

• ICT intranet Training

ICT Service Lunch ‘n Learn

• Helpdesk

http://ict.coleurope.eu

helpdesk.be@coleurope.eu

Tel 050 47 70 00