lucas indian service ltd

Lucas Indian Service LtdThe Aftermarket Solutions Provider

Standard Operating Procedure (SOP)for

Restarting Operations after COVID-19 Lock-Down


▪ Chairman’s Message▪ Management Message▪ LIS Standard Operating Procedure (SOP)▪ Head Office / Chennai Sales Office Preparedness▪ Why OK Palakkad Branch▪ War Room

As we attempt to restart our operations after the COVID lockdown, it is clear that we are dealing with a new normal. As our PM said correctly “Saving lives and livelihoods” is our motto in our strategy to counter this virus. We don’t know how long COVID will stay with us – will it go away or will it become a permanent fixture in our lives? Either way, we have to learn to get on with our lives and learn to live in this new reality. Auto Industry was going through a downturn and now has to face the challenges posed by this pandemic

We have to plan for restarting operations with a Zero Defect mentality when it comes to COVID prevention. A single “defect” or SOP violation can affect the lives of people. This SOP manual has been developed jointly by all our group companies – Lucas-TVS, Delphi-TVS, INEL and LIS, after taking in to account the best practices of several leading companies around the world including in China – including those who have actually dealt with COVID cases in their plants.

We are confident that with strict adherence to these SOPs combined with a sense of personal ownership to our own behaviour in terms of practicing social distancing, wearing masks and handwashing, we will be able to gradually restart our plants and start serving our customers. It will also restart the economy which will help provide jobs to millions of people to feed their families. Our companies have already contributed to the PM’s and CM’s relief funds in addition to distributing thousands of food packets. But the biggest contribution we can make to our country is to build a world class business and create jobs.

I appeal to all to constantly remind yourselves that this is a “ Duty “ that we have to perform as a disciplined soldier in the country’s collective fight against this Pandemic. A single violation can lead to catastrophic consequences to people, their family members and to our country.

I am confident that we will all rise up to the challenge and win this war for our families, society and Country

Jai Hind



We hope you have been staying safe and adhering to the COVID 19 PreventiveMeasures and Guidelines during the challenging times. LIS always cares for itsemployees and family well being and for its business partners like Sales andService Dealers.

This care is reflected in professionally developing a new Standard OperatingProcedure (SOP) to battle against COVID for the benefit of you and your team. Wewill do all we can to ensure that as the lockdown gets released across this country,we continue to follow these norms for the safety and well being of all our partners,employees, customers and service providers. We are sure you will find this SOP ofrelevance in your day to day work and treat that these are our measures to ensurethe safest possible start of business.

FROM THE DESK OF MANAGEMENT

In view of the Corona outbreak, the Standard Operating Procedure (SOP) is being prepared and to describe the procedure to be followed by the employees for resuming work once the lockdown is lifted. By following this SOP, the chain of corona spread shall be eliminated (zero defects) and works can be done safely. Its our prime responsibility to ensure health and safety of employees, families and stakeholders.

This SOP is designed to resume the work at all offices / workshops / factory / warehouses / stores of LIS once the lockdown is over.

All necessary precautionary measures to be taken at all places pan India so that the employees / casual cum Security staff feel safe and secure at workplace.


This covers all working at LIS office premises

❑Employees❑Trainees❑Contract Casuals❑Security Staff❑Visitors ❑Dealers❑Guests


This will be applicable to all LIS offices across India

❑ Head Office / Regional Offices / Branches❑ Manufacturing Unit❑ Warehouses / Stores❑ Workshops


The entire premises shall be disinfected thoroughly and this should be taken care on daily basis:

❑ Before start to work and leaving office❑ Entrance Gate / Security Area ❑ Open surrounded places❑ Reception ❑ Staircase❑Meeting Rooms / Conference Halls❑ Furniture and Tables ❑Washrooms / Restrooms / Walls etc


Multiple awareness campaign in locations – In vernacular Language


During COVID19 as precautionary measure LIS Employees may be allowed to

A) Work from Home;B) Work at Office / Workshop / Warehouse / Stores; or C) Work by visiting customer’s place (applicable only for Sales &

Service Team)


Work From Home

• Employee who is working from home should be available online for official calls / meeting during the working hours.

• They should share the self declaration through mail / whatsapp etc., to their reporting Manager with a copy to HR.

• If employee is feeling sick, having cold or cough, difficulty in breathing, and or fever should stay at home and consult Doctor, inform the reporting Manager and HR.

• Should not move outside home• Employees on maternity / aged above 60 should

continue to work from home


Work from Office

• Before start to work• Guidance while entering the office • At work Practices• COVID training video to be developed

HR in consultation with respective Function / Department / Vertical will share the roster.

Strict adherence is MUST and any deviation will be construed as “INDISCIPLINE”


Before start to work

• Employee who start to work from home when he or she feels healthy. They should share the self declaration before resuming office through mail / whatsapp etc., to their reporting Manager.

• If employee is feeling sick, having cold or cough, difficulty in breathing, and or fever should stay at home and consult Doctor, inform the reporting Manager and HR.

• Should follow cough etiquette and use reusable masks

• Should practice social distancing while coming to office

• Should use own transportation• Physical face shield to be used


Guidance while entering the office

• Employee should maintain social distancing at all time and follow queue procedure

• No standing in Group or Crowding at the entrance• Follow hygiene procedures, wash hands and sanitize

while entering the office premises • Thermal Screening of all persons irrespective of the

grades / positions entering to the office premises will be mandatory

• Security staff while checking if found the body temperature is more than 99.5º F, will be asked to go back to his home and the same will be reported to HR


• All SOP applicable to office will apply to Reception Area• Maintain Social distance while waiting at the reception area• Wearing mask and self-declaration is mandatory for all

Visitors. • While checking body temperature, if the body temperature

is more than 99.5º F, will not be allowed • While serving or having Water or tea please maintain

social distancing from one another • Use only disposable glass to serve water or tea and dispose

them separately • Reusable mask to be used.

Care at Reception Area


Work from Office - At work Practices

• Door will be in open condition and employees are advised not to touch doors or close it

• Avoid touching papers and sitting close• Maintain minimum distance at the workplace with

alternative seating – HR will create the roster system• No shaking hands or grouping


At work Practices

• Entry of customers / relatives / friends of employees should be avoided to the extent possible. In case of emergency, they should adhere COVID19 LIS SOP.

• Entry of Amazon / Flipkart / Food Delivery etc to be avoided• Visitors / new vehicle shall not be allowed to the extent possible

/ without valid permission from the highest authority available in each location

• Multiple screening will be done during tea time / lunch break and at the time of leaving the office

• No gathering during the lunch break• Employees must use intercom / online

facilities for discussions / interactions


At work Practices

• Conference room will have alternative seating • Bring own water bottles and use own reusable masks• Should not use others Mobile, Pen, Pen drive etc.,• To disinfect the computers / laptops before and after using• Use alternative urinals to maintain social distance• Open the door using your leg & elbow/arm


Guidelines to keep in mind while INSIDE office

Restrict VISITORSउपयोग किए गए मास्ि - हाथ िे दस्ताने इिट्ठा िरने िे लिए अिग डस्टबिन


Visiting Customer’s place

• Corporate Customers would have evolved with their work place SOP’s. Employees who are visiting should adhere their norms without violating LIS SOP.

• Should maintain social distancing at all time • Should carry sanitize, water bottle, food etc., • Do not use public unhygienic restrooms. Ensure hygiene

procedures, wash hands and sanitize while leaving the customer’s premises

• Should use reusable masks all the time• Should use own transportation• All travel should be approved by the Vertical / Functional Head

and should carry visit report


While back to home

• Employee should use his own vehicle• While reaching home not to touch anything• Leave bag, wallet, key etc., at the entrance • Sanitize and wash hands• Should dispose masks and gloves carefully• Should practice social distancing in the

community• Clean the surface of whatever brought

outside including office / Laptop bag• Never allow your pets to reach you when

you return home• Remember that it is not possible to do total

disinfection, the objective is to reduce the list


Upkeeping of Premises (HO/Branch/Stores/WH/WS)

• To ensure the surrounding places inside the premises viz., parking areas, stores areas, backside and near EB / Server areas, waste bins, utility areas etc are cleaned and sanitized properly

• To ensure all doorknobs / handrails / windows and other fittings at the common places are sanitized frequently.

• Air-conditioning can be avoided wherever possible and natural ventilation shall be used (by opening windows)

• Soaps / hand wash liquid / hand sanitizers shall be kept at the required places and replenished periodically

• If an employee found infected, he should be shifted to nearby hospital and necessary tie-up to be done.

• Any violation or hiding the information or not following the guidelines would call for disciplinary action.


Upkeeping of Premises (HO/Branch/Stores/WH/WS)

• Ensure that disinfectant spray / bleaching to be carried out at the common places frequently

• Ensure fumigation at all the locations on periodical basis• Do’s and Don’ts to be displayed in all prominent places


Manufacturing / COCO Unit

• All SOP applicable to office will apply to manufacturing unit• All procedures followed by LTVS will be followed at Ambattur

premises.• Machines and test equipment are to be cleaned by disinfectant

surface cleaner like Lyzol ( Benzalkonium chloride 80%) or its equivalent

#Check List to be followed


SOP-Checklist.xls

Care at Workshops

• All Workshop staff must wear glows at all times• Keep a separate tray to receive the jobs, preferably at

separate location outside the workshop

• Disinfect each job before handling

• Disinfect the job receiving tray frequently• Need to sanitize / wash the hands every 30-45

minutes while handling / repairing the material

• All tools must be disinfected every day• Use paper / tissue to switch on / off light / fan / test

equipment, through the tissue in separate dustbin

• Customer not to be allowed inside the workshop

• Provide water, Tea, Coffee, etc. only in disposable cups

• Avoid physical contact among customers and alsoamong staff

• Before leaving the office / workshop, use handsanitizer / soap to clean your hands and facethoroughly.

Ensure to wear Mask and Gloves before entering the workshop

Ensure to wear Mask and Gloves while operating the machine



Care at Workshops ….. Contd

➢ Alocohol based sanitizer is to be used (only by wiping, not to be sprayed) for disinfecting Tools,Gauges, Torque Wrenches, bins, Trays, work tables and Test Benches.

➢ Alcohol based sanitizer should not be used on the hot surfaces and also ensure power offcondition of any item during sanitization with Alcohol based sanitizer.

Disinfection Frequency Guidelines as per Ministry of Health and Family Welfare

S.No. Cleaning Area ParticularsChemicals to be

used

Minimum Cleaning

Frequency

1Office / Warehouse / Stores

Entrance lobbies, Corridors, Staircases, Security Guard Room, Executive cabins, parking area, Conference hall, Dining hall, Material handling area etc.

1% Sodium Hypochlorite

Once a day

2 Workshops All machineries, equipments, safety equipments etcSanitizer with 70% alcohol

Twice a day

Switches of machineries, machine handles, pumps etcSanitizer with 70% alcohol

Frequently

3 High Contact SurfacesHandrails / handles and door knobs, intercom systems, equipment like telephone, printers / scanners and other office machines.

Sanitizer with 70% alcohol

Twice a day

4 For Metallic Surfaces Door handles, Knobs, hand rails etcSanitizer with 70% alcohol

Frequently

5 Common Area Rest Room / Commodes / Floor Area / hand faucet pipes etc1% Sodium

HypochloriteOnce a day

• All Stores Staff must wear glows at all times • Please maintain social distancing while working or serving the customer

• All incoming material should be quarantined for 12 hrs prior to inwarding of stock. Separate stores area to be marked for that purpose.

• Please wait and maintain social distancing while waiting for your order at the counter

• Contract staff should be advised to use their own transport• No driver will be allowed to enter warehouse / Stores

Care at Stores


• LIS has used Telegram, Whasapp for Jodidars on COVID-19 updates also

• An emailer has also been sent to all registered LADs & Dealers

• Customer Facing Portals are also flashing necessary information

PORTALEMAILER

Telegram / Whatsapp

Continue to Spread Awareness among stakeholders…


ग्राहि

COVID - Restart Plan / Preparedness

• Manufacturing Unit

• Guindy Office

• Chennai Sales Office / Workshop


Sl.No. Location Check Points Resp Status Remarks

1

MAN

Body temperature all employees should be monitored at the entrance by security personnels using thermal scanner.

SECURITY YES

2Employees identified with abnormal body temperature has been sent to LTVS medical center / Hospital for further diagnosis and

treatment.SECURITY / HR YES

3Hands of each and everyone entering the factory should be

disinfected using sanitizer / Liquid soap washing.SECURITY YES

4 Social distance marking should be laid at the entrance Gate. SECURITY YES

5 Hand washing facility and availability of liquid soap. House Keeping Team YES

6Persons entering into gate shall be permitted inside only if they are

wearing nose mask. SECURITY YES

7Self declaration form mentioning that no one in his family is been

infected for symptomatic for COVID-19.SECURITY / HR YES

8

MACHINE

Vehicle parking at two or more places to maintain social distancing SECURITY YES

9 Social distance marking for each vehicle. SECURITY YES

10Visitors and contract vehicles are not allowed inside factory

premises.SECURITY YES

11Disinfectant should be sprayed on all vehicles parked inside the

factory everyday.SECURITY YES

12Hand washing facility and availability of liquid soap in all the factory

entrance.House Keeping Team YES

13 MATERIAL Disinfection of goods carrier / trucks entering inside the factory. SECURITY YES

14

METHOD

Declaration from employees / visitors about the current status and recent travel.

HR YES

15Availability of Display posters in english and local language on large

scale across factory premises.HR YES

16 Circulars are displayed regarding COVID-19. HR YES

17Educating employees / visitors about personal hygiene to be

followed inside factory premises .SECURITY / HR YES

FORMAT No. : LIS / SEC/C-005

CHECK LIST FOR COVID 19 - SECURITY

SECURITY - SOP

Dip in foot wear- Sodium hippo chloride solution

Waiting Queues

Hand sanitization

Check for Fever ,cough, ill health persons - If any found, Quarantine & Inform to HR immediately

Allowed to work place

Ensure the completion of self declaration of health condition at entry gate (One time activity).

Ensure the availability of Mask, Sanitizer & Tissue paper etc

Checking the

person’s body

temperature using

infrared guns while

entering at our

premises

Security procedures at entry gates

NEW NORMALBEFORE

Floor Marking to ensure social distance @ LIS Service

Floor Marking to ensure social distance @ LIS Mfg. unit

Social Distance Not Followed

During duty hours at Factory


Attendance System

NEW NORMAL

Attendance recorded by Security in attendance register until swipe card system take place to avoid Physical contact

Door Knobs cleaning with sanitizer


LIS - LIST OF AUTHORISED EMPLOYEES

FORMAT NO.: LIS/ SEC/C-004

Sl.No Name Employee ID Mobile No.Employee number

Permission Duration Date

From To Remarks

Plant HR Head - Manufacturing


Daily Self Declaration Form


Online Self Declaration Form

From: S GANAPATHI <[email protected]>Sent: 28 April 2020 15:36Cc: Sridhar.A <[email protected]>; Krishnamoorthy.s <[email protected]>Subject: FW: Online Self Declaration FormDear Colleagues,

You have been updating your health data in an xl file and the same is circulated from your branch to HR. Going forward (Tomorrow onwards 29/04/2020), the data will be collected from the link for Online Self Declaration Form alone.

https://forms.office.com/Pages/ResponsePage.aspx?id=s8jkPWLgeEOg6f4bzdN4V4viUDJ76SxAt3wKBe7XLXNUREI4STBCQ04zTkZCNEExWVZBMU00TUFGMy4u

Pl ensure, you update your health data thru this link. Also if anyone not declaring the data as required, will be construed that they are not participating in WFH and leave will be deducted accordingly…

Any issues related to IT (link, connectivity etc.,), request you to be in touch with Mr. Krishnamoorthy of IT team.

Rgds,Ganapathi

https://forms.office.com/Pages/ResponsePage.aspx?id=s8jkPWLgeEOg6f4bzdN4V4viUDJ76SxAt3wKBe7XLXNUREI4STBCQ04zTkZCNEExWVZBMU00TUFGMy4u

Daily Self Declaration Check List to be Monitored by ERT Team

NAME : CC No :

S.NO. PARAMETERS04-May 05-May 06-May 07-May

Yes No Yes No Yes No Yes No

1 Coming from Safe Zone / Outside containment Zone2 Installed Aarogya Setu 3 Screen Shot Provided4 Provided Declaration Form5 Wearing Safety Mask always6 Own Transport7 Ensure usage of Foot operated water dispenser8 Avoid Talking in shopfloor . Encourage Sign language 9 Temperature Reading taken 3 times / day by Security

10Ensure usage of Foot operated sanitizer / Soap wash every two

hours11 Maintain Social Distance in shopfloor / Canteen12 Enough Tissue paper rolls are provide at Hand wash Areas13 Ensure Food is served by Food Handlers only. No self service

14Incoming materials to stores to be sprayed with Disinfectant

and to be opened only cooling period of 6 hours

15In production lines , Insist & ensure Face shields are worn by

workmen in addition to the Partition screen between adjacent stations where 2 meters distance is not possible

16 Covid Screening room with doctor arrangement.

17Ensure Face shields are provided to Security , Food Handlers

and House keeping Employees

18 Monitoring Stock status of PPE's

Security - Monitoring Check list

FORMAT NO.: LIS/ SEC/C-006

Date

NAME : CC No :

S.NO. PARAMETERS

Yes No Yes No Yes No Yes No Yes No Yes No

1 Wearing Safety Face Mask

2 Own Transport

3 Ensure Hand Sanitising at Entrance

4 Collect Declaration Form

5 Temperature Reading

6Ensure Foot Sanitisation at

Entrance

7 Maintain Social Distance

8 Wearing Shoes & Uniforms

9Ensure Management Authorised

Employees are only Allowed

10 Bringing Own Water Bottles / Lunch

11 Ensure No Entry to Change Room


Monitoring of Stock Status of PPEs by ERT Team

NO PPE Items Available Stock Used Balance Remarks

1 Face Masks

2 Gloves

3 Face Shields

4 Hand Sanitizer

5 Liquid Soap

6 Sodium Hypochlorite

7 Bleaching powder

8 Aprons

9 Hazmat suits

10 Partition Screens

To maintain one month's stock. To review and top up on a fortnightly basis


NON CONTACT THERMOMETRE GUIDELINES FOR TEMPERATURE MONITORING

• The Security Guard at Factory Main Gate will take the temperature reading by

using non contact Thermometer.

• The reading will be taken 5 times/ day ie. once during Entry & Exit and one

during lunch and Tea breaks

• Employees with Thermometer Reading up to 99.50 degree Fahrenheit , can

be allowed inside the Factory for Work

• If the thermometer reading shows more than 100 degree Fahrenheit , do

not allow the employees to enter the Factory . Inform the ERT Team

members . Make the employee confined in the war room. The ERT Team will

Contact 24 Hour Govt. Health Dept. Medical Control Room for shifting the

employee for further medical tests.


Daily Temperature Monitoring Chart LIS MFG. UNIT - TEMPERATURE IN FARENHEIT MONITORING SHEET

S.NO. NAME 20/04 21/04 22/04 23/04 24/04 25/04

MOR. A/F EVENG. MOR. A/F EVENG. MOR. A/F EVENG. MOR. A/F EVENG. MOR. A/F EVENG. MOR. A/F EVENG.

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25


Lucas Indian Service Ltd

Chennai 58

Body Temperature documentationName

CC No.

Department

Date

Body Temperature( in Fahrenheit) Illness if any Signature

Morning Evening

Daily Body Temperature Monitoring – Self

FORMAT NO. : LIS/ SEC/C-004

I hereby declare that the above temperature was checked and recorded every day by me


Lucas Indian Service Ltd- Mfg. Unit

RECORD OF GOODS CARRIER Date

SLNO NAME OF THE SUPPLIER TIME IN TIME OUT

CONTACT NO

TEMPERATURE READING IN Fahrenheit

If Temp is above 99.5 0 F Don't permit

Disinfected the truck

REMARKS

IN OUT YES NO

FORMAT NO. : LIS/ SEC/C-006

Canteen operating procedure during - Covid-191.0 Purpose :

Canteen operating procedure is to be followed in order to avoid before and after their food service for B/fast, Lunch and Dinner.

Contain COVID 19 and guidance to be the followed at Canteen due to COVID-19 outbreak.

2.0 Introduction :

This SOP is applicable to all employee/Trainees/contract workman in order to provide safe and Hygienic Food / Canteen and its related

service to fight against Covid 19 at LIS.

3.0 Scope :To cover all employees Trainees and contract workman who is having their food at canteen

4.0 Coverage: Regular, Trainees Contract / Visitors

5.1 Preparedness :To ensure all proactive measures to be followed to fight against COVID 19

5.2 Preparedness at Canteen :

❖Fumigation activity is carried out inside dinning Hall on periodical intervals.

❖Doors, windows Table and chairs are cleaned periodical at regular intervals by House keeping Team.

❖Canteen staff are provided with dedicated PPE like , Masks, Gloves, Coats / Aprons, Shoes cap and also appropriate disinfecting

gadgets like sprayer, brush, etc shall be made available.

❖To avoid gathering Lunch /Dinner timings are planned at regular intervals .

❖Before entry to Canteen every individual wash their hands in the dedicated wash area. Taps are fitted so as to maintain social

distancing.

❖Employees must maintain social distance inside canteen dining hall right from taking their sterilized Plate till washing of the same.

❖Food counters are planned to maintain social distance and the canteen staff are instructed to serve the food items following the same

through single hand service.

❖ Canteen staff are provided with Mask, Gloves etc., during food service. Their health is also periodically

checked and to be free from fever, cough etc., which is done on daily basis.

❖ After collecting the food individuals will take their seats , where in they will sit in the area marked diagonally

on their table.

❖ After completion of their food employees must maintain the social distance and move out to wash area for

cleaning the Plates and cups.

❖ Taps are fitted at equal distance , to maintain social distance and pre washed plated are put in the dedicated

collection trays.

❖ Employees move out following the same social distance.

❖ Canteen staff collects the pre washed plate and send it to cleaning area for complete cleaning and sterilization

of the Plates, cups and tumblers.

❖ After completion food service entire dinning hall is cleaned and disinfection is ensured by appropriate sanitizes

Canteen operating procedure during - Covid-19

Canteen Seating Arrangement

Table (one person sit) - 24 persons / lunch

Tea machine

Canteen door

Lunch distribution -vessels

Social distancing marking- >1M

Tap closed

> 1.5 M

Floor Marking to ensure social distance inside the canteen

Entry only in main gate

Floor Marking @ Entry Floor Marking inside canteen

Dinning Table Marking to ensure social distance inside the canteen

Dinning Table marking to ensure social distance

Drinking water dispenser open & close by foot pedal

Si. No. Description of cell Cell category

No of

persons

/shift

2M Distance maintaining

possibility

Distance -

2M

Distance -

1M

Distance -≤

1MFloor condition Remarks

1 Head-Manufacturing Office 1 Possible to maintain 2M AC area

2 Accounts Office 3Options to be explored to maintain

2MAC area One person asked to Work @ Home alternatively

3 HR Office 1 Possible to maintain 2M AC area

4 Purchase Office 3Options to be explored to maintain

2MAC area One person asked to Work @ Home alternatively

5 Prd, Maintenance Office 3Options to be explored to maintain

2MAC area One person told to Work in assembly area

6 Quality Office 3Options to be explored to maintain

2MAC area

One person moved to assembly area and One

person to Work @ Home

7 Marketing Office 2Options to be explored to maintain

2MAC area One person told to Work in assembly area

8 Incoming quality Plant 1 Possible to maintain 2M Non AC area

9 Stores Plant 3 Possible to maintain 2M Non AC area

10 9M14 Assembly cell Plant 3 Relayout required to maintain 2 M Non AC areaTransparent screen to be placed and machine's

moved to create 1 M Gap

11 4ST Assembly cell Plant 5 Relayout required to maintain 2 M Non AC areaTransparent screen to be placed and machine's


12 Relay Pasting Plant 1 Possible to maintain 2M Non AC area

13 Relay Winding Plant 2 Relayout required to maintain 2 M Non AC area Machine layout changed

14 Moving core assembly Plant 1 Possible to maintain 2M Non AC area

15 Final inspection PDI Plant 1 Possible to maintain 2M Non AC area

16 CAV- Switch assembly Plant 1 Possible to maintain 2M Non AC area

17 Moving contact assembly - 4A Plant 1 Possible to maintain 2M Non AC area

18 Ignition Coil winding Plant 4 Possible to maintain 2M AC area

19 Ignition Coil assembly Plant 2 Possible to maintain 2M Non AC area

20 Rotor Winding Plant 3 Relayout required to maintain 2 M Non AC area Machine layout changed

21 Rotor assembling unit Plant 3 Relayout required to maintain 2 M Non AC area Machine layout changed

22 Switch Winding Plant 3 Relayout required to maintain 2 M Non AC area Machine layout changed

23 BG- Welding Plant 1 Possible to maintain 2M Non AC area

24 BG- Riveting & assy Plant 3 Relayout required to maintain 2 M Non AC areaTransparent screen to be placed and machine's


25 BG- Spring assy Plant 4 Possible to maintain 2M Non AC area

27 Pinion & Clutch assy Plant 3 Possible to maintain 2M Non AC area

28 Field coil Plant 20Options to be explored to maintain

2MNon AC area

Transparent screen to be placed and machine's


29 Canteen PlantOptions to be explored to maintain

2MNon AC area

Theatre style seating arrangement, Distance floor

marking

Social distance Matrix

STORES

Records

Table

LIS Lucas Indian Service

Mat

eria

l

Mat

eria

l

Mat

eria

l

Mat

eria

l

Bin Card & Material

Material

Materials

Mat

eria

l

Mat

eria

l

Mat

eria

l

Mat

eria

l

Mat

eria

l

Material Material

Material

CANTEEN

M/c

Mat

eria

l A/W

fo

r In

spec

tio

n

GANG WAY

Incoming quality

Store in chargeStore helper

Store helper

Main Door

Office Seating Arrangement

Daily Batch-1 Batch-2Work from Home

Date:24.04.20, Rev:00

120110 100 90

10, 20

30,40 50,60 70 80

120110 100 90

10, 20

30,40 50 60,70 80

3.5

‘ 11’

4.5

‘ 13’

Starter Relay Assembly line- Layout

Transparent screen to be

placed and machine's

moved to create >1 M Gap

BEFORE

LAYOUT MODIFICATIONAFTER LOCK DOWN

Transparent screen

>1 M

Insist on face shields for workman

110100 90 80

10, 20

30 40 50,60 70

110100 90 80

10, 20

30 40 50,60 70

3.5

‘ 10’

4.5

‘ 12’

4ST Assembly line- Layout

Transparent screen to

be placed and

machine's moved to

create >1 M Gap

BEFORE

AFTERTransparent screen

>1 M


120

120

Winding assembly

Moving core assembly

>1 M

10 20 30 60 70

4 ‘ 15’

6 ‘

15’

Rotor Assembly line- Layout

Machine's layout moved

to create >1 M Gap

BEFORE

AFTER


50 80

70 60 50 30 2040 10

10 20 30 60 7050 80

70 60 50 30 2040 10

60 50 W3 W2

4 ‘

Switch Winding Assembly line- Layout


to create >1.8 M Gap

BEFORE

AFTER


W4 W1

W5 30 2040 10

60 50 W3 W2

5 ‘

W4 W1

W5 30 2040 10

17’

15 ‘

Not required as per ADR

4 2 7

5‘

18’

5‘

21’

Rotor winding Assembly line- Layout


and alternate machine

run to create >2 M Gap

BEFORE

AFTER

1 8

3 6 5

4 2 71 8

3 6 5

Not required as per ADR

<1 M

12’

Brush Gear Riveting Assembly line- Layout BEFORE

AFTER

3 33

15’

3 33

>1.5 M

<1 M

Transparent screen to

be placed and

machine's moved to

create >1 .5M Gap

Transparent screen


Checklist / Activity RespRequirement of

SOP

PRE ACTIVITES - Before Reopening

Manpower Mapping of company Roll & Off roll employees to be done HR Required

Manpower Planning for Preopening preparedness & approval Head -Mfg / HR Required

SOP for Personal Hygiene and Physical distance HR Required

SOP for Machine start up ( Gen m/c , CNC, Hydraulic press ) Maintenance Required

SOP for Material check ( Quality - WIP , Stores, Purchase) QA & Purchase Required

SOP for Machine start up (Tooling's)Methods /

Production Required

POST ACTIVITIES - After Reopening

Re-arrange seating system in Tea break areas to ensure physical distancing requirement

of 1 meter and Monitoring - FHs refer A.3.3. SOP for personal HygieneHR & FHs Required

Surveillance team for regular patrolling across the unit. Any suspected case to be

quarantined immediately - Unit headFHs Not Required

Operator engagements -refer B.3.SOP for Operator engagement FHs Required

DO and Don'ts for hygiene - -refer A.3.SOP for personal Hygiene FHs Required

Work place working environment FHs Required

CHECKLIST/ACTIVITIES OF OPENING OF PLANTS AFTER LOCKDOWN

Sno. WHAT HOW RESPONSIBILITY REMARKS

1 List down Employee in Modulewise

1.From the list of employee unit wise converted in to Module wise

2. Collect the data for employee location , contact number , cc number

HR / Head Mfg

2 Creating Group 1.Create the whatapp group with the help of HR and Team leader for common communication

HR / Head Mfg

3 Communication

1.Communicate companywide status about the current scernio

2. Update the status of health of individual on once in 2 days and their locality status

HR/Head Mfg / Employee

A.1. SOP to Manpower Mapping


1 Man power planning for Before opening List down the employee in various dept. need to

come for before startupUnit head

2 Educate the SOP for all startup processBefore the start-up , create and sent the SOP to

all employee to studyUnit head

3 Create Manpower for Production start up

1.Identify the local persons list for start up2. With respect to plan the manpower

requirement need to be done 3. Communicate them advance the requirement

of this Crises

FHs/HR

Based on management

decision the shift list / module wise

to be created

A.2. SOP to Manpower Planning

A.3 . SOP to maintain personal hygiene and social distancing at Plant

Sl.no

Description What How Who

1 Self Declaration form screening

1.Ensure proper distance at the time of form verification. 1.Two counters each at Main and Service gate to screen the forms by HR & Medical Team. 2. Floor marking at 1mtr distance for each counter. 3.Issue of permit token to employees after screening. 4. Permission to employees only with face mask and hand kercheif for personal use.

Security /HR

2 Attendance punching area

1.Ensure proper distance at the time of card punching 1.Floor marking at 1 mtr distance will be made and monitored. 2.Compliance to discipline at punching area.

Security /HR

3 Work place 1.Manning of work stations to maintain distance. 2.Social distance among operators during lunch and tea breaks. 3.Use of mask and gloves during operations. 4. Hand washing with soap for every two hours during the shift.5.Handling of operator during tea break

1.Operators will be strictly instructed to work only at alternate work stations. 2.Monitoring social distance among opreators during lunch and tea breaks. 3.Close monitoring by team leaders. 4.Staggered timing for modules and monitoring by module controller5. Operator are arranged to sit with 1 meter distance if no space use the space near by machine

Team Leaders / Module controllers

4 Canteen 1.Social distance at dining hall . 2.Avoid crowding at hand wash area. 3.Maintain distance at service counters. 4.Avoid multipke handling of service utensils. 5.Avoid drinking cold water

1.Seating arrangements with 1mtr distance . 2.Additional hand wash facilities at canteen entrance . 3.Floor marking at service counters to maintain distance. 4.Food will be served by canteen staff with face mask and gloves. 5. Only Hot/Normal drinking water will be provided.

Maintenance /Canteen

5 Rest rooms 1. Avoid crowd at wash rooms. 2.Maintain distance during hand wash.

1. Module wise hand wash timing will be given by PUHs at respective wash rooms to avoid crowd. 2.Only alternate taps will be operative.

Main / HR

6 Temperature monitoring

Temperature checking at start / End of shift & lunch break.

1.Shift start / End at gate. 2.At the time of punching after lunch.

HR / Security / Medical

7 General instructions to trainees

1.Avoid visiting crowded places after duty hours. 2. Avoid meeting friends/persons affected by cough,cold & fever. 3. Trainees are rquired to avoid roaming on streets / public places after duty hours. 4. use mask always while going out for essential needs/ purchase.5. Communication to company Doctors / respective

production incharge incase of any complaints like cough,fever & ill health etc:6 . Seek guidance from immediate superiors for any help or support required at place of stay.

Individual communication to trainees by Unit Personal officers and periodical inspection of their residential locations and reporting to PUH

HR / PUHs

WHAT S No. HOW Responsibility Remarks

General Safety Startup by All Operators in

machine

1

Check all safety Gadgets applicable to the individual machine / work stations like.,

All Operators / Trainees / MC's / TL's /

Maintenance / PUH

Before starting any MC/ Presses / SPM

A) Photo Electric guard

B) Two hand push button

C)Emergency push button

D)Availability of side / Auto mechanical guards functioning

Note : If any deviation do not run the machine report to MC / TL / Maintenance immediately.

Entire maintenance team will be engaged from 9th -13th April’20 to ensure all machines are back in running condition.

2

Do not switch on any machine or SPM without getting prior permission from your Team Leader or Module Controller.

Individual MC's

Any abnormality noticed, Press the emergency switch

& inform MC / Maintenance

Note : TL & MC to ensure proper functioning and operation of all SPM's and MC's with the help of maintenance prior to start up collectively.

Maintenance Owners

3Assembly :

Team Leaders

Ask all operatives / Trainees to stay way from the line before opening the main air line.

4

Manufacturing :

Check with maintenance and MC whether the CNC machines are ready to operate before switching ON mains and air supply.

5

Grinding :

Do not switch on coolant first, check with MC's and maintenance for operations of hydraulic system and axis movement.

Dry run for 20 minutes minimum for free lubrication.

Check whether coolant filled in correct ratio and carry out dressing in proper supervision.

A.4.Start - up procedure for Machines


Hyd

rau

lic s

yste

ms

/ P

ress

es

Star

tup

1 Switch ON the main supply with emergency applied condition.

All Operators / Trainees / MC's /

TL's / Maintenance /

Methods

Any abnormality noticed, Press the emergency switch & inform

MC / Maintenance

2Release the emergency and check for working of safety gadgets like PEG ( Photo Electric Guard ) , THPB ( Two Hand Push Button ), Emergency etc.,

3Ensure proper applicable mechanical guards are available in its position as earlier ( If in doubt communicate MC / TL or maintenance and get clarified )

4Check the oil level in the hydraulic powerpack, ensure its optimumlevel for operation with help of TL / Maintenance.

5Switch ON hydraulic motor and ensure correct direction of rotation with the help of maintenance.

6 Let the hydraulic system run for 10 - 15 minutes in idle condition for self priming.

7Incase of abnormal noise in the powerpack, communicate maintenance. ( Maintenance to clean the suction strainer or prime the pump for its functioning )

8

Check the required hydraulic system pressure ( Machine specific )

* If OK proceed to point 10

** If not OK take help of maintenance to restore and proceed to point 10.

9Move individual movement of axis / cylinders and relevant movements one-by-one manually minimum 5 to 6 times.

10Start autocycle with scrap (or) rework components and check proper functioning atleast twice.

11 Repeat autocycle with OK component and check for quality parameters.

12

If quality is OK and certified continue, If not OK contact TL / Methods / Maintenance for correction.

Note : Do not run without quality approval and produce rework / scrap.

A.4.Start - up procedure for Hydraulic Machines and Presses


CNC STARTUP

1Before switch ON the machine check all the electrical cables for any rat bites.

All Operators / Trainees / MC's / TL's

/ Maintenance / Methods

All coolant in the machines are already removed to avoid

bacteria formation.

2Disconnect panel AC cooler to avoid sudden short to the mains & neutral due to compressor short.

3 Check oil level in the lubrication hydraulic tank ( Top up as reqd. )

4After completing above points with the help of maintenance, ensure emergency push button is pressed, then switch ON the main supply. Keep the machine idle condition for 20 minutes.

5After CNC on check and inspect the working of cooling fan as well as the followings : Hydraulic motor, Lubrication motor, Spindle motor, Electrical cabinet, Heat sinks and controllers.

6If coolant based machine, remove old coolant, clean the tank and refill new coolant.

7

After 20 minutes of machine ON condition release emergency push button and lubricate the system with lube inch mode for 10 times with an interval of 30 seconds. ( If lube inch option is unavailable take help of maintenance )

Note : With the help of maintenance take warm-up programme for 30 minutes before beginning production.

A.4.Start - up procedure for CNC

SNO. WHAT HOW RESP.

1

Material FollowupReadiness for startup

Available stock at Stores & Import Stores to be checked.

All Buyers

2 For Material collection Logistics to be resumed - Local and Outstation.3 Available stock at supplier end to be checked.4 Regarding supplies - Local and Outstation suppliers to be confirmed.5 Import part supplies to be monitored.6 Critical Runner Parts supplies to be ensured with suppliers to avoid line stoppage.7

Machine verificationVerification of Test rig using master samples

Quality Auditor/ TL

8Ensure all varnish plants, welding machines, pumps in the machines and respective stages are in working condition. Scrap the test pieces immediately.

9

Material quality check

Verification and identification of full units.Ensure free from dust, rust and oxidisation on full units.

10Verification and identification of child parts (WIP).Ensure free from dust, rust and oxidisation on full units.

11 Ensure all material identified and kept at respective place12 Stores material verification and condition13 Supplier parts verification - Sample size more

14 All finished parts awaiting for CDC to be verified for free from rust, dust , oxidisation if any...

15 Check for all necessary packing material are available and is in good condition.

16

Method point of view on process to

check

Poka yoke verification on assembly / subassembly / manufacturing lines - First off approval for all lines

17 Verification of test rig programme and specifications.18 Cleaning and verification of gauges and instruments condition.19 Auto OK stamp in all necessary stages in working condition.

20Replace and ensure varnish, lacquer, paint, chemicals in all plants if not working more than 15 days after verifying process parameters, viscosity etc.

21

System point of activites

First piece verification system for TML22 Start up check sheet conformance23 Packing system, Laser printing, Barcode scanning functioning24 Ensure single piece flow and 100% PDI Checking

25Ensure all customer commitment point are in place. Also verify with customer, QED and area rep.

26 Ensure necessary approval for any change in tools, machines, materials and processes.

A.5. Material Check while startup

A.6. Machine Start-up w.r.t TOOLS

SNO. WHAT HOW RESP. REMARKS

1Tools part of Points need to check for

startup

1. CNC Grinding mcs head stock, tailstock collet to be removed and rust to be cleaned on collet and taper adaptor.2.Field coil formig tool to be removed and rust to be cleaned .3.Helical, Spur Gear tools to be removed and rust to be cleaned properly.4.Clutch Inner race Broaching tool movement to be ensured.5.Rotor Winding, field coil winding , welding mchine to ensured before usage and to be validated the process.6.All pillar guided tools free function to be ensured without job.

7.All other general checking instrument / fixture to be cleaned and check before use ..

Maintenennce & QA team

B.3. SOP to Operator Engagement


1 Operator allotment1.Use the minimum manpower for the cell with the Gap of 1 meter between them2. Use Yr line balancing & output monitoring FHs Production

2 Operating Position1. Mark the standing location marking for operator with the 1 meter distance2. FHs should check the operator physical distance FHs Production

3 Operating condition

1.Instruct the operator not to remove face mask and Gloves during conversation2.Operator to maintain the hygeine for removal of personal belongs (Gloves , Mask) FHs Production

4 Plan communication

1.Once operator comes inside the factory he should not attend any start up meeting2.Operator should directly goes to work spot and plan will be communicated by TL -personally3. Operator logging sheet will be collected by FH on the spot .

FHs Production

Sl.no Process descriptionMonthly schedule

May'19ADR

WORKING

DAYS

Current Output

Man/ shift

Required

Manpower

Existing

Capacity -

Single Shift

Current

Capacity -

Single Shift

II Shift Required

Yes No

1 9M14 Assembly cell 7000 292 24 110 2.7 660 330 No

2 4ST Assembly cell 13000 542 24 110 4.9 660 550 No

3 Relay Pasting 7000 292 24 800 0.4 800 800 No

4 Relay Winding 20000 833 24 550 1.5 1100 1100 No

5 Moving core assembly 20000 833 24 1200 0.7 1200 1200 No

6 Final inspection PDI 20000 833 24 1000 0.8 1000 1000 No

7 CAV- Switch assembly 1500 63 24 105 0.6 315 105 No

8 Moving contact assembly - 4A 3000 125 24 863 0.1 863 863 No

9 Ignition Coil winding 4000 167 24 100 1.7 400 400 No

10 Ignition Coil assembly 4000 167 24 150 1.1 450 300 No

11 Rotor Winding 16000 667 24 220 3.0 1540 660 No

12 Rotor assembling unit 16000 667 24 216 3.1 1296 864 No

13 Switch Winding 6000 250 24 110 2.3 440 330 No

14 BG- Welding 18000 750 24 900 0.8 1800 900 No

15 BG- Riveting & assy 18000 750 24 350 2.1 1050 1050 No

16 BG- Spring assy 3000 24 800 3.8 3200 3200 No

17 Field coil 15000 625 24 30 20.8 630 630 No

50.5

Persons Required for Start-up

COVID-19 WORK RESUMPTION STANDARD OPERATING PROCEDURE

AUDIT CHECK POINTS


People (Man)

SN CHECK POINTSREQUIREME

NTSUPPLIER STATUS

REASON FOR DEVIATION

COUNTER MEASUREREMARKS /

Other Information.

1Is there any change in Skilled operators employed

for critical operations ? Ex : Grinding /Shaving/boring / honing

NO

2Is there any change in Skilled Inspectors availability

for Manufacturing Process and Final Inspection ?NO

3Is there any change in Skilled operators employed

for Special processes ? (Ex : HT / CED/ Primer/Painting/Plating etc.)

NO

4Is there any change in Inspectors /Engineers

availability for special process checks ? (Ex : Checks on RM/HT/Plating )

NO

5Is there any change in Skilled personnel used for

setting / program changes in machine etc. ?NO

6Is there any change in Qualified welders (Regular

operators) employed for Welding ?NO

7Is there any change in Skilled personnel employed

for Packing and Dispatch area ?NO

8Is there any change in trained man power

availability for DQMS operations ? (applicable suppliers)

NO

9Is same operator running many processes due to

man power shortage ? 100% Inspection is mandatory if used.

NO



NTSUPPLIER STATUS

REASON FOR DEVIATION COUNTER MEASUREREMARKS /

Other Information.

1Have you checked the conditions of Flooring / Roof /

Storage trolleys /Material handling equipment /Exhaust systems etc. ?

YES

2Is the same machine/Production line/Assembly line

used for production or assembly ?YES

3Have you checked the condition of machine and

done maintenance activities ?YES

4Have you verified machine readiness (initial warm

up) condition, checked the behaviour and then started the production ?

YES

5Have you verified working condition of Process

measuring devices ? (Pressure gauge / Ammeter / Gas flow meter etc..)

YES

6 Are the conditions of Air / Oil / Light / Fuel lines ok ? YES

7Have you verified Coolant tank cleanliness / FRL unit

/ Cleaning air pressure / Coolant condition etc. ?YES

8Have you verified Compressor / Genset / EB

connections conditions ?YES

9Have you identified RM / WIP parts / Finished parts /

parts waiting for inspection / Parts for rework or segregation clearly ?

YES

10

Have you verified the following ? 1) Special process equipment condition 2) booth cleanliness 3) Old

chemical discarding 4) Wire flow in case of welding 5) removal of part if any available inside

YES

Plant (Layout / Machine / Infrastructure/ Environnent etc.)

Process (Method / Measurement)

SN CHECK POINTS REQUIREMENTSUPPLIER STATUS


Other Information.

1

Have you checked CNC / VMC /HMC programs ? If deleted, part has to be requalified completely (Layout) with new

program. If there is no issue, initial set up has to be done correctly (Home position /work offset)

YES

2Is the Process Requalification done for critical operations ?

Process requalification is required during start up with Cpk > 1.33.

YES

3 Is the process followed as per approved PPAP ? YES

4Have you verified the condition of Tools / Fixture / Dies /patterns etc. for rust / damages / missing of parts etc.?

YES

5Have you ensured the availability of machines tools - inserts /

taps/ form tools / cutters etc. ?YES

6 Have you verified working condition of Poke Yoke ? YES

7 Is there any change in set up approval process ? NO

8Have you ensured the availability of relevant Inspection

instruments and gauges ?YES

9Have you verified the condition / calibration of Gauges and

Instruments ?YES

10 Have you verified and validated End of Line Test equipment ? YES

11Have you ensured working condition of DQMS equipment ?

(Applicable suppliers)YES

12Is there any change in procurement from approved list of raw material suppliers / Special process suppliers / Tier II suppliers

etc.?NO

13Have you verified Shelf life and FIFO status of RM,WIP and finished products ? Ex :Rubber items / gaskets / Cores in

foundryYES

14

Is there any change in Final Finishing operations followed as per earlier practices ? Ex : Burr removal / Weld spatter

removal/ Re tapping /Cleaning / RPO application / Paint touch up / Protective caps

NO

15Have you verified the availability of Process sheets / WIS /

SOPs near to the machines ?YES

16Have you verified the availability of FIPs / Sampling plan /

Reports etc. ?YES

17Have you verified the adherence to packing standard (

material / No of parts/ Identification) ?YES

Part (Material)


NTSUPPLIER STATUS


Other Information.

1Is there any change in raw material usage compared

with before COVID19 supplies ?NO

2Is there any change in Inspection frequency of 100% crack detection for the parts which are done earlier

/agreed earlier as per PPAP ?NO

3Have you increased Sampling plan of Inspection ? (We

suggest you to increase Receiving inspection / Final Inspection sample size for few months)

YES

4Have you ensured 100 % visual Inspection for all the

lots ?YES

5 Have you ensured Part Identification and Traceability ? YES

6Have you done the sub supplier quality assessment for

current conditions ?YES

7Have you ensured all the parts which are ready for

dispatch are inspected and approved one ?YES

8Have you ensured No mix up of rejected /under

rework/setting piece parts with dispatch lot ?YES

9Have you ensured rust preventive oil application and

parts are free from Dust ,Rust ,damages ?YES

10

Have you ensured the parts are free from dust and rust ? If it is already packed, kindly open the box and check.

If oil dried, kindly clean and do the RPO application again.

YES

11Have you ensured All the packing boxes are properly identified with Customer name , part no etc…to avoid wrong dispatches. Ensure PDI Reports with invoices

YES

12Have you ensured the parts are free from rust and

damages (available godown or transit) before it is in warded to TAFE.

YES

Why Ok Audit

LIS Mfg Unit Check List



SUPPLIER PREPAREDNESS – COVID 19 as of 25th April 2020

Purchase Dept



NORTH

SOUTH

WEST

SUPPLIER NAME PLACE COMMODITY

JAYAVEL INDUSTRIES CHENNAI RUBBERS

RAMS ENGINEERING INDUSTRIES CHENNAI FASTERNERS

NECCO TOOLS CHENNAI PRESS COMPONENTS

FAIRFIELD MANUFACTURINGCO MAHARASHTRA PRESS COMPONENTS

KRISHNA ENGINEERING COMPANY COIMBATUR FASTERNERS

NATHWIRE PRODUCTS MAHARASHTRA FASTERNERS

NANA UDYOG GUJARAT WIRES

V.NATVERLAL & CO MAHARASHTRA WIRES

STUMP SCHULE SOMMAPPA LTD BANGALORE PRESS COMPONENTS

TRIGNO ENGINEERING PRIVATE LIM BANGALORE PRESS COMPONENTS

M K FASTENERS BANGALORE FASTERNERS

PRECISION PRESS PRODUCTS HOUSUR PRESS COMPONENTS

SENOR METALS PVT LTD GUJARAT BRASS TUBES

RK ENGG HOUSUR PRESS COMPONENTS

IFB WEST BENGAL PRESS COMPONENTS

M.G.M.SPRINGS ANDHRAPRADESH SPRINGS

BELL PINS PVT LTD COIMBATUR PRESS COMPONENTS

EAST

10 2

101

17

2

12

Status as on 25th April 2020

Zone Suppliers Hot SpotNon Hot

Spot

Containment

Zone

South 113 110 1 2

West 19 13 0 6

North 1 1 0 0

East 2 2 0 0

Total 135 126 1 8

LIS- Supplier Categorisation

Purchase Dept


Supplier Engagement

•Supplier in Hotspot zone and containment zone monitoring

•Covid restart SOP send to supplier by mail

•Supplier Readiness tracking format send to all suppliers

•Daily selected supplier conversation about status

•Given instruction supplier available stock 100% checking once started the supply



Inventory StrategyDomestic Stock Coverage

Total LIS Stock In Transit Supplier End Total Stock

9 - 12 Days 0 6 - 10 Days 15Days @ 57% Production

Imports Stock Coverage

Imported Coverage In Transit Supplier End Total Stock

20 - 30 Days 0 0 20Days @ 66% Production

Inventory Management

•Postpone further dispatch from supplier till clear LIS confirmation

•Further Schedule will be send only based on confirmed Head manufacturing

Imports Strategy

•Low weight shipment – converted to sea mode from Air •Bonding of high value materials – opportunities explored to prevent Demurrage


Post Lockdown Covid-19 Supplier SOP Readiness Sheet


Post Lockdown Covid-19 Supplier Readiness Sheet

#

Su

pp

lier

Cod

e

Ve

nd

or

Nam

e

Pro

ject

Se

ctio

n

SR

C

Sta

te

Dis

tric

t

To

wn

/Vill

ag

e

Dis

tric

t

Hot S

po

t /

Not

Su

pp

lier

Lo

ca

tio

n S

ea

led

/

Not

(An

y C

on

ce

rns, R

ed

Zo

ne

,

etc

.,)

To

tal E

mp

loye

es

Em

plo

ye

e R

esid

en

ce

s

Se

ale

d / N

ot

(An

y C

on

ce

rns, R

ed

Zo

ne

,

etc

.,)

Cou

nt o

f S

up

plie

rs in

Re

d

Zo

ne

Readiness Check

Man power

(Attendance)

Pro

ductio

n r

esum

e

(Reaoenin

gD

ate

, M

/C

readin

ess e

tc.)

D -

-> A

ppro

ved f

or

Sta

rt

Child

Part

s C

overa

ge

(No.

of

Days)

RM

Covera

ge

(No.

of

Days)

Logis

tics

(Concern

s if any)

First D

ay

Second D

ay

Th

ird D

ay

XX TFK6 XXXXXX SP2I Exterior LP TN Chennai Padi Hot Spot No Concern 169 Not sealed 70% 80% 90% D+1 day 10 15 No

Category Classification

District

RedThe COVID-19 hotspot have been named as Red Zone which required focus attention as large number of cases and high

growth rate of infections.

OrangeAreas which have a limited number of cases in the past and have not witnessed a surge in fresh cases recently have

been identified as orange zones. No cases reported for 14days

Green If number cases declining or no cases reported for 28days

Particular Location like

Building/ Factory/

Residence Area

SealedIf COVID-19 reported closed to factory premises, local authorizes sealed that area to be spread rate & restrict the

movement to factory location

Not Sealed No COVID-19 reported close to factory premises, Entry to factory is not restricted

SOP COVID 19 APEX & ERT MEMBERS

APEX COMMITTEE MEMBERS

NO. NAME

1 B SIVAKUMAR

2 S GANAPATHI

3 S MURALIDHARAN

4 PRIYAMVADA BALAJI

ERT / EMPLOYEE CONCERN GROUP

NO. NAME

1 C SATHYAMURTHY

2 K ESWARI

3 R SIVAKUMAR

4 R SASIKUMAR

5 S ASAITHAMBI

6 N VIJAYAKUMAR

Scrutinization of Employees – Zone wise

Guindy Office

• Planning to work staggering shifts (7.30 am to 1.30 pm and 1.30 pm to 7.30 pm) to practice social distancing strategies.• Floor marking at Entry gates for social distancing during thermal screening - has been done.• Employees with own transport, distance to office and mobility have been identified as preparation to start.• Fumigation and deep cleaning - Done Already• One way Movement to maintain a distance will be practiced

• Space constraints for vehicular parking and Govt direction for providing pick-up and drop may be an issue


Head Office Shift Details


SALES OFFICE / WORKSHOP

• Sales Office depending the size will have staggered timing

• Workshop will be functioning with all employees, will strictly follow the Do’s and Don’ts as per SOP

• Necessary precautions to be taken while utilization of workshop tools during work as per SOP


Sales Office / Workshop – (Chennai)


Canteen Seating Arrangement

Table (one person sit) – 10 person at time

Can

teen

do

or

Social distancing marking- >2M

Tap closed

Important Contact Numbers

Regional / Branch East Mr Himangshu Rudra 093371 03300

Incharge Mr Sridip Chattopadhyay 098300 39332

West Mr Shivaji Atpadkar 070302 29082

Mr Santosh Pachorkar 093260 80792

North Mr Vijay Dhalwan 098101 69909

Mr Ankit Khandelwal 098997 37884

Workshop Incharge South J Sriramulu 078454 82477

B Lakshmanan 09400 88617

Ware House / Stores All Regions Mr Debasish Mohapatra 082497 90543

Incharge Ms Arpita Souda 099593 73344

Manufacturing Unit Ambattur Mr B Sivakumar 093801 76068

Mr C Sathyamurthy 098404 34028

Overall Incharge All India Mr S Ganapathi 094450 25716

Mr A Sridhar 093805 74020


lucas indian service ltd

Documents