lta february monthly report

This publication was produced by the Land tenure Assistance Activity (LTA) under Contract No. IQC: AID-OAA-I-12-00031/AID-621-T0-16-00005 at the request of the United States Agency for International Development. This document is made possible by the support of the American people through the United States Agency for International Development. Its contents are the sole responsibility of the author or authors and do not necessarily reflect the views of USAID or the U.S. Government.

FEED THE FUTURE TANZANIA LAND TENURE ASSISTANCE (LTA) MONTHLY REPORT NO 51 FEBRUARY 1 – 29, 2020

68 Women, who represented 45% of residents attending a Village Assembly awareness meeting for Village Land Registration using the beneficiary contribution model in Ibangamoyo village on February 3

This publication was produced by the Land tenure Assistance Activity (LTA) under Contract No. IQC: AID-OAA-I-12-00031/AID-621-T0-16-00005 at the request of the United States Agency for International Development. This document is made possible by the support of the American people through the United States Agency for International Development. Its contents are the sole responsibility of the author or authors and do not necessarily reflect the views of USAID or the U.S. Government.

FEED THE FUTURE TANZANIA LAND TENURE ASSISTANCE (LTA) MONTHLY REPORT NO 51 FEBRUARY 1 – 29, 2020

Program Title: Feed the Future Tanzania Land Tenure Assistance (LTA)

Sponsoring USAID Office: Economic Growth Office USAID/Tanzania

Contract Number: IQC: AID-OAA-I-12-00031/AID-621-T0-16-00005

Contractor: DAI Global LLC

Date of Publication: March 15, 2020

Author: LTA Staff

Cover Photo: LTA photo by Studio 19 © USAID Center for Digital Development

USAID.GOV LTA MONTHLY REPORT NO 51 FEBRUARY 2020

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CONTENTS

LIST OF TABLES 5 LIST OF FIGURES 5

ACRONYMS AND ABBREVIATIONS 6

FOREWORD 8

HIGHLIGHTS 9

PROGRAM AND MANAGEMENT 12 Project Personnel and Short Term Technical Assignments 12 Key Meetings, Communications, Workshops and Conferences 12

STAKEHOLDER PARTICIPATION 15 USAID 15 USAID IMPLEMENTING PARTNERS 18 LAND SECTOR STAKEHOLDERS 19 Land Rights Research and Resources Institute (HAKIARDHI) 19 Lawyers Environmental Action Team (LEAT) 19 Tanzania Land Alliance (TALA) 19 LANDESA-Rural Development Institute 20 Participatory Ecological Land Use Management (PELUM) 20 MKURABITA 20 OTHER STAKEHOLDERS 21 Agriculture Sector Policy and Institutional Reforms Strengthening (ASPIRES) 21 DONORS 21 SIDA 21 DFID 22 DANIDA 22 BANKS AND FINANCIAL SERVICES 22 Amana Bank 22 Financial Services Development Trust (FSDT) 23 Private Agricultural Sector Support Trust (PASS) 23 ACADEMIA 24 Ardhi University 24

FIELD OPERATIONS 25 GOT, MINISTRY OF LANDS 25 REGIONAL AND DISTRICT LAND OFFICIALS 26 Iringa District 26 Other Districts 26 VILLAGE REPRESENTATIVES AND RESIDENTS 27 Introduction of VLR to Villages and Appointment of Committees 28 Village Boundary Verification 31 Village Land Use Planning 32 Digital Land Data Capture 35 Beneficiary Contributions 35 Training and Awareness Raising 35


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Demarcation and Adjudication 38 Objections and Corrections 38 Dispute Resolution 38 Printing and Registration 39 Issuance Ceremonies 39

IMPLEMENTATION STATUS 40 Status of Implementation of VLR in Iringa and Mbeya from Inception to Date 40 Tracking of Disputes 46 Tracking of Land Parcel Demarcation 52 Tracking of Post Registration Transactions Using TRUST 54

INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES 56

Women 56 Youth 56 Pastoralists 56 Gender and Youth Breakdown 57

IMPLEMENTATION CHALLENGES 60

ADMINISTRATION AND MANAGEMENT ISSUES 60

MONITORING AND EVALUATION 60

ANNEX A: VILLAGE LAND REGISTRATION COMMITTEE CONSTITUTION (KISWAHILI) 62

ANNEX B: VILLAGE LAND REGISTRATION COMMITTEE CONSTITUTION (ENGLISH) 67

ANNEX C: MEMORANDUM OF UNDERSTANDING (KISWAHILI) 73

ANNEX D: MEMORANDUM OF UNDERSTANDING (ENGLISH) 83


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TABLES AND FIGURES

LIST OF TABLES Table 1: Key Meetings and Communications in February 2020 ......................................................... 12 Table 2: Workshops and Conferences in February 2020 .................................................................... 14 Table 3: Activity Tracker for Phase 1 Villages, Iringa and Mbeya as at February 29, 2020 ............... 40 Table 4: Activity Tracker for Faze 2 Villages, Iringa as at February 29, 2020 .................................... 42 Table 5: Activity Tracker for Pilot Villages, Mbeya as at February 29, 2020 ....................................... 43 Table 6: Disputes Identified in Phase I as at February 29, 2020 ........................................................ 46 Table 7: Land Parcel Demarcation Tracker as at February 29, 2020 ................................................. 52 Table 8: TRUST Transactions as at February 29, 2020 ..................................................................... 54 Table 9: Training by Gender and Youth .............................................................................................. 57 Table 10: Gender Breakdown of Attendance at Village Assembly Meetings ...................................... 57 Table 11: Gender Breakdown of Attendance at Village Council Meetings ......................................... 57 Table 12: Gender Breakdown of Attendance at Hamlet Training........................................................ 57 Table 13: Gender Breakdown of Parasurveyors and Adjudicators in training .................................... 58 Table 14: Types of Land Ownership Claimed by Gender ................................................................... 58 Table 15: Types of Land Ownership Requested by Gender ............................................................... 58 Table 16: Types of Land Ownership Requested by Gender (Total) ................................................... 58 Table 17: Multiple Parcel Holders by Gender and Age ....................................................................... 58 Table 18: Multiple Parcel Holders by Gender and Age (Total)............................................................ 59 Table 19: Planned Activities for March 2020 ....................................................................................... 60

LIST OF FIGURES Figure 1: Status of Village Land Use Plans for Phase 1 and Phase 2 villages in Iringa as at February 29, 2020 ............................................................................................................................................... 34 Figure 2: Status of Implementation in Phase 1 and Phase 2 Villages in Iringa as at February 29, 2020 ..................................................................................................................................................... 44 Figure 3: Status of Implementation in Pilot Villages in Mbeya as at February 29, 2020 ..................... 45


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ACRONYMS AND ABBREVIATIONS

ASPIRES Agriculture Sector Policy and Institutional Reforms Strengthening

CARE Christian Action Research and Education

CCRO Certificates of Customary Right of Occupancy

COP Chief of Party

CSO Civic Society Organization

DCOP Deputy Chief of Party

DED District Executive Director

DLO District Land Office

DPS Deputy Permanent Secretary

FSDT Financial Sector Deepening Trust

FTF Feed the Future

HAKIARDHI Land Rights Research and Resources Institute

ILMIS Integrated Land Management Information System

IP Implementing Partner

IUCN International Union for Conservation of Nature

JGI Jane Goodall Institute

LCWT Landscape Conservation in Western Tanzania

LEAT Lawyers’ Environmental Action Team

LTA Feed the Future Land Tenure Assistance Activity

LTSP Land Tenure Support Program

MAST Mobile Application to Secure Tenure

MLHHSD Ministry of Lands, Housing, and Human Settlements Development (referred to the Ministry of Lands)

NGO Non Government Organization

NLUPC National Land Use Planning Commission


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PASS Private Agricultural Sector Support

PELUM Participatory Ecological Land Use Management

PII Personally Identifiable Information

PS Permanent Secretary

PSE Private Sector Engagement

SACCOS Savings and Credit Cooperative Society

SAGCOT Southern Agricultural Growth Corridor of Tanzania

TALA Tanzania Land Alliance

TRUST Technical Register Under Secure Tenure

UCRT Ujamaa Community Resource Team

UN United Nations

USAID United States Agency for International Development

VA Village Assembly

VAC Village Adjudication Committee

VC Village Council

VEO Village Executive Officers

VLC Village Land Council

VLR Village Land Registration

VLUPC Village Land Use Planning Committee

WB World Bank

WCS Wildlife Conservation Society

WDC Ward Development Committees

WEO Ward Executive Officer

WWF World Wildlife Fund


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FOREWORD As part of the Feed the Future (FTF) initiative, the United States Agency for International Development (USAID) invested in several agricultural projects in the Southern Agricultural Growth Corridor of Tanzania (SAGCOT) and sought to develop focused land tenure programming to support USAID’s existing and planned investments in the region.

The Feed the Future Land Tenure Assistance (LTA) Activity sought to clarify and document village land ownership, support land use planning efforts, and increase local understanding of land use and land rights in the Iringa District, as well as test the transferability of the model from one district to another with subsequent implementation in the Mbeya District. The project commenced operations in FY 2016 in 36 villages in the Iringa District and completed the initial period of performance in FY 2020 with five villages in the Mbeya District of Tanzania. The interventions are intended to reduce land tenure-related risks, lay the groundwork for sustainable agricultural investment, and provide a model for systematic village land registration. LTA provides assistance to local level authorities in the delivery of land tenure services under the Village Land Act, 1999; Village Land Regulations, 2001; the Registration of Documents Act, 1924; Registration of Documents Regulations, 1963; the Land Use Planning Act, 2007; and The Courts (Land Disputes Settlements) Act, 2002.

In carrying out its activities, LTA collaborates and coordinates with the Government of Tanzania and other donor-funded programs to produce complementary programming that was timely, cost-effective, and sustainable. LTA adopted and adapted digital technology developed by the USAID Mobile Application to Secure Tenure (MAST) pilot project, and created an additional application for the digital registration of post registration transactions in the form of the Technical Register Under Secure Tenure (TRUST). LTA developed and refined the process for systematic adjudication and demarcation of village land using MAST and the preparation and systematic registration of Certificates of Customary Right of Occupancy (CCROs). This process is referred to as the Village Land Registration (VLR) process.

The Ministry of Lands, Housing, and Human Settlements Development (referred to hereafter as the Ministry of Lands) accepted the LTA developed VLR process and adopted the Mobile Application to Secure Tenure (MAST) and the Technical Register Under Secure Tenure (TRUST) as the preferred digital data capture system and digital land administration system respectively for first village land registration and for post registration transactions in Tanzania. LTA developed the VLR process in accordance with the legislation and regulations governing village land registration in Tanzania with modifications made to improve cost and time efficiencies. The Government of Tanzania (GOT) has formulated regulations to give effect to these modifications.

Landholders and village leaders have embraced the system as a result of the concerted effort by LTA to provide training and emphasize community sensitization and public participation in its model. Uptake of CCROs issued by LTA is around 90 percent and requests for implementation in other villages and districts abound. LTA has in the past, and continues to, respond to requests from other organizations and districts for training in MAST and TRUST.

As a result of the success of the LTA Activity, USAID extended the activity for a further two years to December 5, 2021 to ensure local sustainability. The focus of the extension is village land registration in villages in Iringa District, which previously were not targeted by LTA and which are not designated as future urban planning areas. LTA will apply the beneficiary contribution model where beneficiaries contribute to the cost of registration of Certificates of Customary Rights of Occupancy (CCROs), transition its activities to an NGO to be established during the course of the extension, and build capacity to use the MAST and TRUST applications throughout the SAGCOT and nationally.


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HIGHLIGHTS During the reporting period LTA rescheduled its implementation of Village Land Registration (VLR) using MAST and TRUST and the beneficiary contribution model in Iringa District as a result of a delay in conducting the endline survey for the third party impact evaluation. The Iringa field team commenced introductory meetings and processes in neither Phase 2 Iringa District villages, which were neither treatment nor control villages for the evaluation. Four LTA staff members were deployed to Mbeya district to continue field implementation in the pilot beneficiary contribution villages, which are still in progress. LTA updated the Village Land Registration Committee (VLRC) constitution (Annex A and B), and drafted a Memorandum of Understanding (Annexes C and D) to be signed by LTA, DLO and village leaders in implementation villages, and which guides the structure and functioning of the VLRCs in their management of the beneficiary contributions and VLR process in each village.

In February, LTA conducted 31 trainings in Haporoto and Isangala villages in Mbeya District and in Ibangamoyo, Mangalali and Itunundu villages in Iringa District including 11 Village Council trainings, 7 Village Assemblies trainings, 9 hamlet level awareness trainings, two demarcation and adjudication trainings and one women’s sensitization meeting. LTA also provided one technical training course to the Iringa District PLUM team on VLUP preparation using MAST and LandPKS.

LTA trained 1,765 people including 53% (944) women and 27% (484) youth during the reporting period.

On February 3 - 5, the LTA COP and DCOP attended the USAID Implementing partners meeting in Dar es Salaam, which focused on private sector engagement, USAID’s funding commitments, VAT refunds and registration of NGOs.

On February 5, the LTA COP and DCOP attended the Economic Growth (EG) Partners’ Meeting where IPs shared experiences with particularly innovative ways to integrate and or target youth in IPs’ activities and interventions. LTA shared school sensitization meetings and engagement of youth as parasurveyors in mapping of land parcels using mobile devices as an innovative approach to engage youth. LTA entered three tweets into the Tanzanian USAID EG Tweet competition and were awarded a prize for the overall best on show.

On February 6 - 7, the LTA COP, DCOP and the Land and Administration Specialist conducted a series of successful meetings with donors namely DFID, DANIDA and SIDA. These meetings were aimed to inform donors about LTA’s cost effective model for VLR using MAST and TRUST and the beneficiary contribution model, to create links, and to provide opportunities for other stakeholders funded by these donors to look to LTA for training and support in their VLR and associated efforts.

The LTA COP, DCOP and the Land Administration Specialist also met with land sector stakeholders namely HAKIARDHI, LEAT, TALA and LANDESA. LTA gained useful information on the structure of these NGOs and the meetings opened the door for technical staff involved in VLR in these organizations to receive training from LTA on VLR using MAST and TRUST and the beneficiary contribution model. These meetings provided a good opportunity to exchange ideas and information with other land sector stakeholders.

On February 4 the LTA COP and DCOP met with its legal adviser to discuss the future operation of LTA as an NGO, recent changes in legislation relating to NGOs and the optimum structure of the NGO, timeframes and cost of registration of LTA as an NGO.


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On February 4, the LTA Land Administration Specialist held a technical meeting with the Director of Information and Communications Technology (ICT) for the Ministry of Lands in Dar es Salaam regarding data storage and back up of LTA data by ILMIS. From 2019, LTA has been forwarding its data to ILMIS on a hard drive as ILMIS advised that they do not have the capacity to receive the data on line and it would seem that a direct fiber connection would be a more suitable option in future. The Director of ICT agreed to visit LTA to do further investigations.

On February 5, the LTA Land Administration Specialist meet with Amana Bank officials in Dar es Salaam to discuss the possibility of Amana Bank providing bridging finance to villages to support the village land registration process. Amana Bank advised that USAID had signed a $10 million USD Financing Portfolio Guarantee Agreement with Amana Bank. However, as Amana Bank deals directly with the beneficiaries, they advised that it is not feasible for the bank to work with village governments where there is no proven collateral or surety.

On February 5, Land Administration Specialist paid a visit to the Executive Director of the Land Rights Research & Resources Institute (HAKIARDHI) in Dar es Salaam to share information and experiences. LTA presented its VLR process and beneficiary contribution model and the Executive Director agreed to co-operate with LTA in future. The main objective of HAKIARDHI is to research, advance, and promote land rights of smallholder farmers and pastoralists with a view to providing information and knowledge so as to facilitate equitable and socially just access to, and control over land.

On February 5, the LTA Land Administration Specialist met with the Deputy Director of the Tanzania Land Alliance (TALA) in Dar es Salaam to exchange ideas and technical information. TALA is a member-based organization representing the leading land rights civil society organizations in Tanzania. It promotes policies that provide secure rights to land and systems and institutions that uphold those rights. LTA shared a brief presentation on village land registration in Iringa District and the beneficiary contribution model. The Deputy Director wanted to know more about LTA’s approach to village land registration and undertook to send a team to visit LTA.

On February 5, Land Administration Specialist met with the Acting Head of the School of Land Management and Valuation at Ardhi University in Dar es Salaam. LTA gave a brief presentation on the progress to date, the two-year extension and the beneficiary contribution model. The Acting Head expressed Ardhi University’s appreciation for the existing technical partnership with LTA and advised that Ardhi staff members were planning further visits to LTA for additional training.

On February 6, the DCOP and Land Administration Specialist held a meeting with the Director of LANDESA-Rural Development Institute. The LTA team shared the implementation of LTA’s village land registration process in Iringa and Mbeya over the past four years and that LTA project has been extended for two more years. The Director was very impressed and requested LTA’s assistance and training for LANDESA staff who are about to embark on a village land registration project in Sumbawanga.

On February 6, the DCOP and Land Administration Specialist held meeting with the Acting Director of Lawyers Environmental Action (LEAT), which was founded in 1994. The Acting Director was very impressed by what LTA is doing and said that LEAT had secured funds from USAID and are planning to start land registration in 15 villages in selected districts where they will need LTA’s assistance and training on VLR using MAST and TRUST.


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On February 10 - 14, the LTA COP and Land Administration Specialist travelled to Dodoma to attend the Annual Agricultural Policy Conference and to hold coordination meetings with the Ministry of Lands.

On February 11, the LTA COP and Land Administration Specialist met with the newly appointed Permanent Secretary (PS), Deputy Permanent Secretary (DPS) and newly appointed Commissioner for Lands to update them on progress, LTA’s approach to systematic village land registration using the beneficiary contribution model for future sustainability, and the possibility of banks providing bridging finance to villages to cover the upfront costs of VLR. The PS proposed a coordination meeting between the Ministry, National Land Use Planning Commission (NLUPC) and LTA to agree on a fit for purpose land use planning process that meets the requirements but lowers the costs for VLUPs currently being charged by the NLUPC. On February 11, the LTA COP and Land Administration Specialist also met with Senior Land Officer and Focal Point of Ministry of Lands’ Task Team, to follow up on the approval of the regulations. They also met with the Commissioner for Administration and Coordination, and the CEO of MKURUBITA to update them on progress and the two-year extension.

On February 20 - 21, LTA conducted refresher training for the Iringa District Participatory Land Use Management (PLUM) team on preparing VLUPs using MAST, soil analysis using the LandPKS mobile application, and the Participatory Rural Appraisal methodology for VLUP preparation.

On February 25, the LTA COP and Land Administration Specialist paid a visit to Financial Sector Deepening Trust (FSDT) and held a meeting with the Head of Agriculture and Rural Finance and the Agriculture and Rural Finance Advisor on how FSDT can assist with bridging finance for systematic village land registration in Iringa District. They suggested that Savings and Credit Cooperative Societies (SACCOS) should be considered as an option for providing bridging finance, as they are likely to do so at lower lending rates. They suggested a joint meeting with LTA, PASS and USAID to discuss how financial institutions can be engaged in bridging finance for village land registration.

On February 26, the LTA COP and Land Administration Specialist held discussions with the CEO of Private Agricultural Sector Support Trust (PASS), a DANIDA funded project, on how PASS can assist with bridging finance for systematic village land registration in Iringa District. PASS recognizes the importance of land as an agricultural input and therefore the cost of obtaining CCROs can be included in loans for agricultural inputs and PASS can assist LTA villages with bridging finance. PASS agreed to participate in a joint meeting with USAID, LTA and FSDT to discuss areas for collaboration.

On February 26, the LTA COP and Land Administration Specialist paid a visit to Agriculture Sector Policy and Institutional Reforms Strengthening (ASPIRES) and held a meeting with the Executive Director to discuss its experience in transitioning from a USAID funded project to an NGO. ASPIRES had explored various registration options including NGOs, INGOs, trusts and foundations and suggested LTA consider registering as an NGO moving forward.

On February 26, the COP and Land Administration Specialist met with the LTA COR to provide an update on project activities and various meetings such as with FSDT, PASS and ASPIRES.


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PROGRAM AND MANAGEMENT PROJECT PERSONNEL AND SHORT TERM TECHNICAL ASSIGNMENTS LTA interviewed nine short-listed candidates for the position of IT Specialist during the reporting period. LTA selected five candidates to undergo a further written test, which was administered on February 26.

KEY MEETINGS, COMMUNICATIONS, WORKSHOPS AND CONFERENCES Table 1 shows the key meetings attended by LTA during February 2020

Table 1: Key Meetings and Communications in February 2020

Key Meeting Date

LTA Representatives

Stakeholders Main Purpose

February 4 Land Administration Specialist

Director of Information and Communications Technology (ICT) for the Ministry of Lands in Dar es Salaam

Progress on data storage and back up of LTA data by ILMIS


Executive Director of the Land Rights Research & Resources Institute (HAKIARDHI)

To share information and experiences


Deputy Director of the Tanzania Land Alliance (TALA).

To exchange ideas and technical information


Acting Head of School of Land Management and Valuation at Ardhi University

Feedback on progress and future collaboration

February 6 DCOP and Land Administration Specialist

Director of LANDESA-Rural Development Institute

To share information and experiences

February 6 DCOP and Land Administration Specialist

Acting Director of Lawyers Environmental Action (LEAT),

To share information and experience

February 6 COP, DCOP and Land and Administration Specialist

SIDA To inform SIDA about LTA’s beneficiary contribution model, to create links and to provide opportunities for other stakeholders funded by SIDA to look to LTA for training and support in their VLR efforts.


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DFID To inform DFID about LTA’s beneficiary contribution model, to follow up on LTSP and to provide opportunities for other stakeholders funded by DFID to look to LTA for training and support in their VLR efforts.


DANIDA To inform DANIDA about LTA’s beneficiary contribution model, to create links and to provide opportunities for other stakeholders funded by DANIDA to look to LTA for training and support in their VLR efforts.

February 11 COP and Land Administration Specialist

Newly appointed Commissioner for Lands

To apprise the Commissioner of Lands of the LTA activity and the two year extension and to invite him to visit LTA


Newly appointed Permanent Secretary

To congratulate the PS on her promotion from Commissioner of Lands to PS and affirm LTA’s ongoing commitment to continue to work together


Deputy Permanent Secretary

To apprise the Deputy Permanent Secretary of LTA’s progress, the two year extension, and to invite the DPS to visit Iringa for an exposure visit


Senior Land Officer and Focal Point of Ministry of Lands’ Task Team

To follow up on the approval process for the new regulations


Commissioner for Administration and Coordination

To update on LTA progress and the two year extension


CEO of MKURUBITA To update on LTA progress and the two year extension and offer training

Feb. 20-21

LTA team Iringa District Participatory Land Use Management (PLUM) team

Refresher training on MAST, soil analysis using LandPKS and the Participatory Rural Appraisal methodology for VLUP preparation.


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Head of Agriculture & Rural Finance and Agriculture & Rural Finance Advisor of Financial Services Development Trust (FSDT)

To discuss modalities for setting up financial systems for beneficiary contributions using banks and mobile money platforms


Executive Director of Agriculture Sector Policy and Institutional Reforms Strengthening (ASPIRES)

To discuss ASPIRES’ experience in transitioning from a USAID funded project to an NGO.

February 26, COP and Land Administration Specialist

CEO of Private Agricultural Sector Support Trust (PASS

To discuss how PASS can assist with bridging finance for systematic village land registration

February 26

COP and Land Administration Specialist

LTA COR To provide an update on project activities and meetings with FSDT, PASS and ASPIRES

February 28 COP Advancing Youth (AY) COP

To discuss access to village agricultural land for youth

Table 2: Workshops and Conferences in February 2020

Date Workshop/Conference Venue LTA Representative

February 3-4 USAID Implementing Partners’ meeting

Dar es Salaam COP and DCOP

February 5 USAID’s Economic Growth Implementing Partners’ Meeting

Dar es Salaam COP and DCOP

February 12-14

Annual Agricultural Policy Conference

Dodoma COP and LAS


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STAKEHOLDER PARTICIPATION

USAID

On February 3 - 4, LTA COP and DCOP attended the USAID Implementing Partners’ meeting in Dar es Salaam, which focused on private sector engagement, USAID’s funding commitment, VAT refunds and registration of NGOs. On the first day the focus was on Private Sector Engagement (PSE). USAID called on IPs to work hand in glove with the private sector to design and deliver development and humanitarian aid programs across all sectors with a view to addressing social issues with business solutions. USAID identified PSE as a pathway for countries to accelerate their journey to self-reliance. The private sectors identified include: commercial entities, financial institutions, investors, business associations and cooperatives, micro, small, medium and large enterprises that operate in the formal and informal sectors. The Chargé D’Affaires addressed the meeting on the second day of the workshop regarding commitment by the IP’s on proper spending of the USAID funding. She also strongly encouraged increased GoT participation in the implementation of IP’s activities to ensure future sustainability of USAID programs. In addition, the Chargé D’Affaires reminded the IPs on proper branding and marking of the USAID funded projects so as to value the assistance from American people.

On February 5, LTA COP and DCOP attended the USAID Economic Growth (EG) Partners’ Meeting where IPs shared experience with particularly innovative ways to integrate and or target youth in IP's activities and interventions. LTA shared school sensitization meetings and engagement of youth as parasurveyors in mapping of land parcels using mobile devices as an innovative approach to engage youth. LTA entered three tweets into the Tanzanian USAID EG Tweet competition and were awarded a prize for the overall best on show for the competition.

USAID Implementing Partners’ meeting in Dar es Salaam on Feb 3 - 4


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Award for Best on Show for the three tweets below


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On February 26, the COP and Land Administration Specialist met with the LTA COR to provide an update on project activities and meetings such as FSDT, PASS and ASPIRES, and the possibility of arranging a joint meeting with USAID to discuss bridging finance options. The COR advised that USAID would be visiting Iringa to meet with IPs late April and would also like to visit LTA Mbeya target and pilot villages if possible. The COR will also undertake a DQA of LTA's standard indicators during this time. USAID requested that LTA upload all its raw data, excluding Personally Identifiable Information (PII), to USAID's Development Data Library, so that it is accessible to researchers. LTA also reported that ASPIRES had discussed the NGO option for registration for LTA and suggested procedures for the selection of board members. The COR agreed that potential board members should submit CVs for consideration by USAID and the Ministry of Lands.


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USAID IMPLEMENTING PARTNERS

The USAID Implementing Partners’ meeting in Dar es Salaam provided LTA with a good opportunity to meet and network with IPs. LTA met with WARIDI, the Jane Goodall Institute that funds the Landscape Conservation Western Tanzania (LCWT) project, Endangered Ecosystems of Northern Tanzania (EENT) that provides funding to the Ujamaa Community Resource Team (UCRT), and Wildlife Conservation Services (WCS), all of whom have received training and support from LTA. These organizations updated LTA on their progress with VLR and all except UCRT have purchased equipment to implement VLR using MAST and TRUST and have started their implementation. LTA also met with Mboga na Matunda, Nafaka and Advancing Youth (AY) and discussed potential areas for collaboration. AY is seeking LTA’s assistance to demarcate land and issue CCROs to youth who have been allocated land by village leaders for agricultural activities. On February 28, the LTA COP met with the AY COP in regard to this and requested a list of villages where land has been promised to youth so that LTA can follow up and provide assistance.

On February 28, LTA hosted USAID IP Touch-Base meeting attended by USAID - Boresha Afya, NAFAKA, and SCI – Lishe Endelevu, WARIDI, WCS-SHARP, Baylor Tanzania and the Iringa hub coordinator. The main theme of the meeting was recap and reflections of 2019 monthly IP Meetings and planning for 2020 monthly IP meeting. The IPs agreed to continue with these meetings but instead of having them monthly, the meetings will be held twice within a quarter and suggested topics for discussion in the upcoming IP meetings.

USAID IP Touch – base meeting at LTA on February 28

USAID Implementing Partners’ meeting in Dar es Salaam on February 3 - 4


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LAND SECTOR STAKEHOLDERS

During the reporting period, the LTA COP, DCOP and the Land Administration Specialist also met with land sector stakeholders namely HAKIARDHI, LEAT, TALA and LANDESA. LTA gained useful information on the structure of these NGOs and the meetings opened the door for technical staff involved in VLR in these organizations to receive training from LTA on VLR using MAST and TRUST and the beneficiary contribution model. These meeting provided a good opportunity to exchange ideas and information with other land sector stakeholders.

LAND RIGHTS RESEARCH AND RESOURCES INSTITUTE (HAKIARDHI) On February 5, the LTA Land Administration Specialist met with the Executive Director of the Land Rights Research and Resources Institute (HAKIARDHI) to find out how they are structured. LTA presented its VLR process and beneficiary contribution model. The Executive Director advised that HAKIARDHI’s position on CCROs is that they do not believe that people’s customary rights should be documented and the do not agree with systematic registration of village land. HAKIARDHI was founded in 1994 and registered as a non-government not-for-profit company limited by guarantee under the Companies Ordinance, Chapter 212 of the laws of Tanzania. In 2019 HAKIARDHI became a fully-fledged NGO according to the NGO Act No.24/2002 as amended by Act No.11/2005 with Miscellaneous Amendments Act No. 03 of 2019, however they are still finalizing their constitution as required by the current NGO Act. HAKIARDHI has been working with 26 members drawn from farmers, pastoralists, trade unions and workers. Other stakeholders have been drawn from academia such as the University of Dar es Salaam, Sokoine Agriculture University and Ardhi University. The Institute was established out of the need to generate and sustain a public debate and participation on issues of land tenure in villages. The main objective of HAKIARDHI is to research, advance, and promote land rights of smallholder farmers and pastoralists with a view to providing information and knowledge so as to facilitate equitable and socially just access to, and control over land.

LAWYERS ENVIRONMENTAL ACTION TEAM (LEAT) On February 6, DCOP and Land Administration Specialist met with the Acting Director of Lawyers Environmental Action Team (LEAT), which was founded in 1994. It is a non-governmental and non-profit making environmental management and protection organization. It is registered under the Companies Act Cap 212 R.E 2002, as a company limited by guarantee without a share capital and is now is fully fledged NGO. LEAT carries out environmental and natural resources legal and policy research, advocacy, and selected public interest litigation. Its membership is drawn from public interest spirited individuals from all disciplines related to the environment and natural resources. The stated mission of LEAT is to contribute towards good governance in the use and sustainable management of the environment and natural resources through public interest litigation, advocacy, strategic research, capacity building and networking. The LTA team shared its experience of village land registration in Iringa and Mbeya districts. The Acting Director was very impressed by what LTA is doing. He said that LEAT had secured funds from USAID and are planning to start land registration in 15 villages in selected districts where they will need LTA assistance and training on LTA’s VLR approach using MAST and TRUST.

TANZANIA LAND ALLIANCE (TALA) On February 5, the LTA Land Administration Specialist met with the Deputy Director of the Tanzania Land Alliance (TALA) to establish how they are structured. TALA is a member-based organization representing land rights civil society organizations in Tanzania. TALA plays a unique role in giving local communities and members a voice to policy makers. TALA aims to represent communities and marginalized people to have secure rights to their land. It promotes policies that provide secure rights to land and systems and institutions that uphold those rights. Members are


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drawn from a diverse set of organizations who do not necessarily hold the same views including: Community Research and Development Services (CORDS), Land Rights Research and Resources Institute (HAKIARDHI), Lawyers Environmental Action Team (LEAT), Legal and Human Rights Centre (LHRC), Morogoro Paralegal Center (MPLC), Mtandao wa Vikundi vya Wakulima Tanzania (MVIWATA), Parakuiyo Pastoralists Indigenous Community Development Organization (PAICODEO), Pastoral Women’s Council (PWC), Pastoralist Indigenous Non-Governmental Organizations (PINGOS Forum), Tanzania Grass Roots Oriented Development (TAGRODE), Tanzania Natural Resource Forum (TNRF), Tanzania Women Lawyer’s Association (TAWLA), Ujamaa Community Resource Team (UCRT) and Women’s Legal Aid Centre (WLAC). TALA participated in LTSP project jointly with multi-stakeholders for land rights training and in monitoring role. LTA shared a brief presentation on land registration in Iringa District and the new beneficiary contribution model. The Deputy Director wanted to know more about LTA’s approach to village land registration and undertook to send a team to visit LTA in Iringa.

LANDESA-RURAL DEVELOPMENT INSTITUTE February 6, the DCOP and Land Administration Specialist met with the Director of LANDESA-Rural Development Institute. LANDESA aims to promote and strengthen women’s land rights in Tanzania. LANDESA is partnering with several civil society organizations and government to engage in empowering communities and to promote social justice on land rights. The LTA team shared the implementation of LTA’s village land registration process in Iringa and Mbeya over the past four years and that LTA project has been extended for two more years. The Director was very impressed and requested LTA’s assistance and training for LANDESA staff who are about to embark on a village land registration project in Sumbawanga.

PARTICIPATORY ECOLOGICAL LAND USE MANAGEMENT (PELUM) On February 28, PELUM Tanzania confirmed that they intend to bring 14 technical staff from Mufindi District for training on VLR using MAST and post registration transaction using TRUST on March 16-20. LTA provided PELUM with the specifications of the equipment they need to purchase and bring to the training on MAST and TRUST.

MKURABITA On February 11, the COP and Land Administration Specialist met with the CEO of MKURABITA to update her on progress and offer training for their staff and District Land Office staff in their target areas. MKURABITA is operating on a limited program budget but is managing to implement activities using part of its operational budget. MKURABITA appreciated the offer and set dates for the training in late March.

LTA and LANDESA coordination meeting in Dar es Salaam on February 6


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OTHER STAKEHOLDERS

AGRICULTURE SECTOR POLICY AND INSTITUTIONAL REFORMS STRENGTHENING (ASPIRES) On February 26, the COP and Land Administration Specialist met with the Executive Director of \Agriculture Sector Policy and Institutional Reforms Strengthening (ASPIRES) to discuss ASPIRES experience in transitioning from a USAID funded project to an NGO. The ASPIRES project works to accelerate Tanzania’s adoption of more effective policies and programs in order to drive broad-based agricultural sector growth, improve household food security and nutrition, and reduce poverty. ASPIRES was a program under Feed the Future and has now been transformed into an NGO. Various registration options had been explored by ASPIRES, including NGOs, INGOs, trusts and foundations. ASPIRES settled for registering as an NGO, which can be converted to an INGO in future if necessary. Trusts and foundations are less flexible vehicles for the type of work that ASPIRES and LTA undertake, which could include consultancy work and generating income form activities, and it is advisable for LTA to register as an NGO in future.

DONORS

On February 6 - 7, the LTA COP, DCOP and Land and Administration Specialist conducted a series of successful meetings with donors including DFID, DANIDA and SIDA, these meetings aimed to inform donors about LTA’s cost effective model for VLR using MAST and TRUST and the beneficiary contribution model, to create links and to provide opportunities for other stakeholders funded by donors to look to LTA for training and support in their VLR efforts.

SIDA On February 6, LTA COP, DCOP and Land Administration Specialist met with a Development Officer from the Swedish International Development Cooperation Agency (SIDA) in Dar es Salaam to discuss its involvement and experience during implementation of the Land Tenure Support Program (LTSP) in Morogoro. SIDA’s discussed its future plans, and the uptake of MAST and TRUST for systematic village land registration. SIDA confirmed an overall cut of 25% of its budget for development activities and noted that it is currently focusing on private sector engagement, sustainable employment, environmental and climate change, education and renewable energy. It also informed LTA that it is funding PASS which provides loan guarantees for credit facilities to 15 partner financial institutions to enable agribusiness entrepreneurs who lack sufficient collateral to obtain loans for agricultural. SIDA advised LTA to meet with PASS to identify areas for collaboration, and to maintain contact with SIDA in the event that funding priorities change with land related programs.

LTA and MKURABITA coordination meeting in Dodoma on February 11


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DFID On February 6, LTA COP, DCOP and Land Administration Specialist met with Department for International Development (DFID) to discuss the status of implementation of DFID funded Land Tenure Support Program in three districts in Morogoro region, lesson learned, challenges and initiatives to support land tenure programs moving forward. The Land Tenure Support Program (LTSP) was designed to strengthen the land administration system to support agriculture and other land-related investments. The program supported the Government Tanzania (GoT) to test different approaches to land titling in order to decrease the cost per title, and then roll out good practice across the country. LTSP was funded as on budget funding through the GoT with an independent technical advisory unit. DFID informed LTA that adoption of MAST greatly improved LTSP implementation and brought about a significant reduction in registration costs. The cost reduction is attributed to capacity building of local staff, use of para-surveyors, and application of MAST technology in mapping and data management. In addition, DFID informed LTA of the remaining workload of CCROs not yet printed, registered and delivered to villages, which was due to the delays in implementation by GoT, expenditure reimbursement to donors and the decision taken by DANIDA and SIDA to withhold part of their already committed funds due to delays in LTSP submitting the program exit plan. DFID has currently ceased further funding for land related projects but they are going to conduct a budget review in July 2020 before taking further decisions on future involvement. DFID agreed to share the LTSP closing report and to link the LTA program with the DANIDA/SIDA funded Financial Sector Deepening Trust (FSDT) to discuss issues related to rural financing, mobile platforms and possible bridging finance for villages to implement VLR using beneficiary contributions.

DANIDA On February 7, LTA COP, DCOP and Land Administration Specialist met with a Program Manager at the Danish International Development Agency (DANIDA). LTA briefed DANIDA on implementation status to date and the way forward two-year project extension using a beneficiary contribution model. DANIDA acknowledge the inspiration and capacity building that LTA has made to the DANIDA funded portion of LTSP through the Tanzania Land Alliance (TALA) for awareness training on land rights and monitoring component. DANIDA commenced its involvement in the land sector in 2013, where it provided direct support for research to the University of Dar es Salaam and Michigan State University on systematic land registration and spot adjudication, access to credit and tenure security. DANIDA provided an overview of its country development program, which has been running for five years and is currently in its fifth phase, which focuses on business sector progress and no longer on the land sector. DANIDA is currently funding local NGO’s including Foundation for Civil Society for public outreach and awareness activities and Private Agricultural Sector Support Trust (PASS), which provides loan guarantees for credit facilities to 15 partner financial institutions to enable agribusiness entrepreneurs who lack sufficient collateral to obtain loans for agricultural inputs.

BANKS AND FINANCIAL SERVICES

AMANA BANK On February 5, the LTA Land Administration Specialist meet with Amana Bank officials at Karikoo branch in Dar es Salaam to discuss the possibility of Amana Bank providing bridging finance to villages to support the village land registration process. Amana Bank advised that USAID had signed a $10 million USD Financing Portfolio Guarantee Agreement with Amana Bank. The aim of the guarantee is to strengthen the bank’s ability to provide financing to agriculture related micro-, small-, and medium-enterprises and women- and youth owned businesses in Tanzania mainland and


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Zanzibar. The bank specifically gives loans to smallholder farmers, livestock keepers and fisheries. Women and youth are given a priority so as to achieve self-reliance. As Amana Bank deals directly with the beneficiaries, they advised that it is not feasible for the bank to work with village governments where there is no proven collateral or surety. The bank officials stated that without collateral, and what they see as a lack of commitment on the part of village leaders and other uncertainties, they would not be able to consider bridging finance for villages to assist them with the VLR process.

FINANCIAL SERVICES DEVELOPMENT TRUST (FSDT) On February 25, COP and Land Administration Specialist paid a visit to Financial Sector Deepening Trust (FSDT) and held a meeting with the Head of Agriculture and Rural Finance and the Agriculture and Rural Finance Advisor on how FSDT can assist with bridging finance for systematic village land registration in Iringa District. FSDT Tanzania aims to generate sustainable improvements in the livelihoods of poor households through reduced vulnerability to shocks, increased incomes and employment achieved through providing greater access to financial services for more men, women and enterprises. The LTA team gave a presentation on the progress of LTA to date, the two years funding extension and the beneficiary contribution model. FSDT is funded by DANIDA and SIDA and they were very interested in hearing about the systematic village land registration process. They identified a current problem with the compulsory registration of mobile numbers with the Tanzanian Regulatory Communications Authority (TRCA), which will make the tracking of payments difficult in the short-term as many numbers have not yet been registered with the result that many people are "borrowing" phones for their payments. FSDT also recommended investigating the role that cooperatives such as Savings and Credit Cooperative Societies (SACCOS) can play in lending money for registration. SACCOS are able to lend at lower rates and are now being regulated by the Central Bank and no longer through the Ministry of Agriculture, which makes it easier for them to advance credit. FSDT agreed that a CCRO is bankable and suitable as a collateral. They suggested a joint meeting with LTA, PASS and USAID to discuss financial inclusion and how financial institutions can be engaged in bridging finance for village land registration.

PRIVATE AGRICULTURAL SECTOR SUPPORT TRUST (PASS) On February 26, COP and Land Administration Specialist met with the CEO of Private Agricultural Sector Support Trust (PASS), a DANIDA funded project, on how PASS can assist with bridging finance for systematic village land registration in Iringa District. PASS was established in 2000 to

LTA and FSDT meeting in Dar es Salaam on February 26


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stimulate investment and growth in commercial agriculture and related sectors. It was registered in 2007 as non-profit and non-governmental organization under the Trustees Incorporation Act. PASS provides loan guarantees for credit facilities to 15 partner financial institutions to enable agribusiness entrepreneurs who lack sufficient collateral to obtain loans for agricultural inputs. PASS recognizes the importance of land as an agricultural input and therefore the cost of obtaining CCROs can be included in the loan. Clients may request guarantees directly from PASS or through partner banks with a bankable business plan. Terms and conditions for the facilities are negotiated and agreed between the customer and respective bank, with no influence from PASS. The LTA team gave a presentation on village land registration in Iringa and Mbeya Districts, the two-year extension, and the beneficiary contribution model. The CEO suggested how PASS could assist LTA villages with bridging finance. Villages should be encouraged to form cooperatives so that funds can be channeled through them. Once the villagers sell their crops they repay the loan for agricultural inputs. PASS is currently working on developing an app, which will enable users to obtain a digital credit guarantee up to TZS 500,000 on-line. This will be made possible through the compulsory registration of mobile numbers, which are linked to identity documents and other personal identifiable information. The payment for registration of CCROs would certainly qualify for this. PASS expects the app to be ready to go live by the end of 2020. PASS are also involved in some innovative schemes with Sokoine University in Morogoro to get youth involved in agriculture. PASS will be happy to participate in a joint meeting with USAID, LTA and FSDT to discuss areas for collaboration.

ACADEMIA

ARDHI UNIVERSITY On February 5, the Land Administration Specialist met with the Acting Head of School of Land Management and Valuation at Ardhi University in Dar es Salaam. LTA gave a brief presentation on the progress to date, the two-year extension and the beneficiary contribution model. The Acting Head expressed Ardhi University’s appreciation for the existing technical partnership with LTA and advised that Ardhi staff members were planning further visits to LTA for additional training. LTA has advised Ardhi that it would be looking to engage new graduates as interns to augment field staff capacity when the activity scales up later in the year.

LTA and PASS coordination meeting in Dar es Salaam on February 26


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FIELD OPERATIONS

GOT, MINISTRY OF LANDS

On February 4, the LTA Land Administration Specialist held a technical meeting with the Director of Information and Communications Technology (ICT) for the Ministry of Lands in Dar es Salaam regarding data storage and back up of LTA data by ILMIS. From 2019, LTA has been forwarding its data to ILMIS on a hard drive as ILMIS advised that they do not have the capacity to receive the data on line and it would seem that a direct fiber connection would be a more suitable option in future. The Director of ICT agreed to visit LTA to do further investigations. This will acquaint ILMIS/LTA on data management for village land registration and what data is required to be included for storage by ILMIS. LTA wrote a letter to the PS confirming its invitation to the Director of ICT and ILMIS to visit LTA. Unfortunately, the ICT Director cancelled his planned visit for February 17-19 at short notice as the PS had called a management team meeting for those days. The visit will be rescheduled.

On February 11, the LTA COP and Land Administration Specialist met with the newly appointed Permanent Secretary (PS) who was promoted from her position as Commissioner of Lands in February to congratulate her on her appointment, update her on the progress and the two-year extension. The PS suggested we meet with the Ministry, the Head of the NLUPC to identify and agree on a fit for purpose land use planning process that would meet the requirements but keep the costs affordable and sustainable and so that villages can proceed with VLR. The PS introduced the LTA COP and Land Administration Specialist to the Deputy Permanent Secretary (DPS). LTA apprised the DPS of the activity and invited him to visit LTA in Iringa to which he responded very positively. LTA also met with the newly appointed Commissioner for Lands whose previous experience has mainly been in the urban sector and who showed a great interest in learning more about MAST, TRUST and LTA’s processes for VLR. The Commissioner for Lands undertook to visit LTA at the earliest opportunity. LTA met with Commissioner for Administration and Coordination, who is familiar with LTA and has previously visited LTA, to update him on progress, the beneficiary contribution model and the two-year extension. LTA met with the Senior Land Officer and Focal Point of Ministry of Lands’ Task Team to get an update on the approval of the regulations. The Senior Land Officer advised that it was at the last stage of the approval process and with the Attorney General before being gazette. She estimated that this would happen in the next two weeks.

LTA coordination meeting with Commissioner for Lands on February 11


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On February 12-14, the COP and Land Administration Specialist attended the 6th Annual Agricultural Policy Conference (AAPC) held at Dodoma Hotel in Dodoma. The theme of the conference was “Public and Private Sector Investment for Agricultural Transformation in Tanzania.” The conference was well attended by many agricultural stakeholders, academia, policy analyst groups, sponsors and partners. The purpose of the conference was tackling agribusiness drivers and enablers in crop, livestock, fisheries and agro-processing. Themes that were presented and discussed focused on transformation of Tanzanian agriculture to capture key elements such as: Agro-industrialization, private sector enabling environment, natural resources and environment, access to finance, access to farm inputs, technology and food security, and nutrition and resilience. The Minister of State in the Prime Minister’s Office, made the official opening speech, which emphasized the GOT’s commitment to make agriculture a big driver for the national economy and employment for youth. The LTA team took the opportunity to network with representatives from organization like ASPIRES Tanzania, and Financial Sector Deepening Trust (FSDT) and plan for meetings in Dar es Salaam to discuss issues related to rural financing and inputs for establishing LTA NGO. LTA also met with the World Bank representative to get the feedback and progress of Land Tenure Improvement Project (LTIP) with regard to village land registration.

REGIONAL AND DISTRICT LAND OFFICIALS

IRINGA DISTRICT On February 20 - 21, LTA conducted refresher training for the Iringa District Participatory Land Use Management (PLUM) team on preparing VLUPs using MAST, soil analysis using LandPKS and the Participatory Rural Appraisal methodology for VLUP preparation.

OTHER DISTRICTS On February 17, LTA visited the RAS and Commissioner for Lands Zonal office in Mbeya District for introductory purposes and to share the LTA’s strategies to finalize three pilot villages namely Haporoto, Isangala and Njelenje using beneficiary contribution model. The RAS and Commissioner for Lands welcomed the project once again and promised to provide the necessary support during implementation.

On February 28, LTA and Mbeya DLO held a meeting with the Mbeya District Education Officer concerning the beneficiary contribution model and the need to establish a procedure for school management committees to collect funds for the demarcation and adjudication for the schools,

The 6th Annual Agricultural Policy Conference (AAPC) held at Dodoma Hotel in Dodoma on February 12 - 14


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which fall within the villages undergoing VLR. CCROs will be issued for these schools in the name of the District and held in trust on behalf of the villages, in cases such as Haporoto and Isangala.

LTA held a meeting with Mbeya District Land Office, including the land surveyor and town planner about the status of Shamwengo village, which was selected by DLO for LTA to pilot the beneficiary contribution model. The selection of this village was incorrect, as it had already been identified for urban development. The land surveyor and town planner confirmed that Shamwengo village is within Inyara corridor area and had been declared as a planned area since 2015 but as yet no town planning drawings have been prepared. DLO had also allowed Tanzanian Forestry Services to prepare a VLUP for preservation of the forest area, which falls in Shamwengo Village, and were not aware that CCROs cannot be issued because the village has been declared, and gazette, as a future urban area. LTA will cease further work in Shamwengo and identify a proper mechanism for refunding residents who have contributed to date.

On February 28, PELUM Tanzania confirmed that it would bring 14 technical staff including Mufundi District officials for a five-day extensive training on the LTA model for Village Land Registration (VLR) using MAST and TRUST in March.

VILLAGE REPRESENTATIVES AND RESIDENTS

During the reporting period LTA proceeded with implementation of VLR using MAST and TRUST and the beneficiary contribution model. Four LTA staff members were redeployed to Mbeya district to continue field implementation in the pilot beneficiary contribution villages and the Iringa field team commenced introductory meetings and implementation for Phase 2 Iringa District villages. On February 10 - 14, LTA team in Mbeya District conducted a series of introductory meetings with VEOs, Village Chairpersons and members of the VCs in Haporoto, Isangala and Njelenje villages to discuss the current status of the contribution of villagers towards the village land registration process. Due to changes of leadership in the village (VEOs, Chairpersons and members of VC) many of the village leaders were not aware of the process of village land registration using the beneficiary contribution model. The village leaders agreed to conduct VC and VA meetings and requested LTA and DLO to assist them to mobilize residents and conduct awareness-raising with residents on the VLR process and beneficiary contribution model. In the case of Shamwengo village, it has become apparent that this village was designated as future urban and therefore LTA will no longer be able to proceed with the VLR process. LTA in conjunction with DLO will need to ensure that all contributions made to date (66 in total) will be refunded and the bank account closed. Shamwengo will no longer be one of LTA’s four pilot villages in Mbeya.

LTA drafted a Memorandum of Understanding to be signed by LTA, DLO and village leaders in each implementation village as well as updated the Village Land Registration (VLRC) constitution, which guides the structure and functioning of the VLRCs in their management of the beneficiary contributions and VLR process in each village. LTA completed the Kiswahili translations on February 20. English and Kiswahili versions of the documents are attached as annexes A - D.

In February, LTA conducted trainings in Haporoto and Isangala villages in Mbeya District and in Ibangamoyo, Mangalali and Itunundu villages in Iringa District including 11 Village Council trainings, 7 Village Assemblies trainings, 9 hamlet level awareness trainings, two demarcation and adjudication trainings and one women’s sensitization meeting. LTA trained 1,765 people including 53% (944) women and 27% (484) youth.


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INTRODUCTION OF VLR TO VILLAGES AND APPOINTMENT OF COMMITTEES

IBANGAMOYO, IRINGA On February 3, LTA team in Iringa conducted an introductory meeting on VLR using MAST and TRUST and the beneficiary contribution model for the VC in Ibangamoyo village attended by 21 members (10W,11M) including six youth and for the VA attended by 151 residents (68W,83M) including 17 youth. Village residents accepted and approved the model. VC conducted a follow up meeting for proposing names of members for the Village Land Registration Committee (VLRC), which were approved by the VA. On February 28 Ibangamoyo village opened a bank account named VLR-Ibangamoyo for contributions.

MANGALALI, IRINGA On February 4, LTA conducted an introductory meeting on VLR using MAST and TRUST and on the beneficiary contribution model for the VC in Mangalali village, attended by 20 members (7W, 13M) including two youth and for the VA, attended by 66 residents (21W,45M) including 18 youth. The model was approved and VC proposed names of members of VLRC, which were also approved by the VA. On February 28 Mangalali village opened a bank account named VLR-Mangalali for contributions.

Village Council and Village Assembly meeting at Ibangamoyo village on February 3

Village Council and Village Assembly meeting at Mangalali village on February 4


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ITUNUNDU, IRINGA On February 19, LTA and DLO conducted an introductory meeting to the VC in Itunundu village, attended by 15 members (5W,10M) all adults, and VA attended by 118 residents (106W,12M) including 89 youth on the VLR process in Itunundu village, Iringa. Nine members of the Village Adjudication Committee (VAC) were approved.

Itunundu village was originally part of Kimande village, which was a Randomized Control Treatment village for the third party Impact Evaluation. The village had already been split i.e. separated from the main village and was not included in systematic land registration at the time. LTA was approached to complete land registration for Itunundu village, however the village has since been declared, and gazetted, for future urban development.

On February 27, LTA and DLO conducted an assessment of Itunundu village in order to ascertain which portion of the village had been identified as a future planned area. It transpired that only one hamlet of the entire village has not been included as part of the future planned area. This hamlet has an estimated 228 land parcels and LTA will proceed with adjudication and demarcation of these parcels, utilizing trained parasurveyors from the Kimande village to complete the work.

Village Council and Village Assembly meeting at Itunundu village on February 19

Boundary verification between village and planning areas in Itunundu village on February 27


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HAPOROTO, MBEYA On February 7, the LTA Mbeya field team and DLO conducted a meeting with the VEO, Village Chairperson, VC, VLUMC and VLRC, which was attended by 22 members (3W,19M), including three youth, in Haporoto village for further awareness training on the VLR process using beneficiary contributions. The village leaders and committee members were advised to participate fully in the process and encourage residents to proceed with their contributions. In addition, Village Council members agreed to convene a Village Assembly meeting to update residents on progress and speed up contributions to avoid any delays.

ISANGALA, MBEYA On February 12, LTA Mbeya field team and DLO conducted an introductory meeting for the VEO, Village Chairperson and VC attended by 15 members (4W,11M), all adults, on VLR process in Isangala village. The village leaders committed to reinforce training already conducted at hamlet level and to speed up contributions process.

Meeting with Village council, VLUMC and VLRC at Haporoto village on February 7

Village council meeting at Isangala village on February 12


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VILLAGE BOUNDARY VERIFICATION On February 12, LTA and DLO commenced village boundary verification in Ibangamoyo village, which borders four villages namely; Mangalali, Kibebe, Lupalama and Kalenga. The District Land Surveyor and LTA Town Planner conducted a meeting with Ibangamoyo village council attended by 14 members (3W,11M), all adults, to coordinate a series of inter village verification meetings between the village councils of the neighboring villages. The team confirmed that Ibangamoyo village has no boundary conflicts with neighboring villages and the existing approved survey plan matches with actual village land boundaries on ground. All parties concerned confirmed this.

On February 13, LTA and DLO conducted village boundary verification in Mangalali village, which borders five villages namely: Ibangamoyo, Mkoga, Ilalasimba, Nzihi and Kipera. The District Land Surveyor and LTA Town Planner conducted a meeting with Mangalali village council attended by 21 members (6W,15M), including one youth, to coordinate a series of inter village verification meetings between the village councils of the neighboring villages. The team confirmed that Ibangamoyo village has no boundary conflicts with neighboring villages and the existing approved survey plan matches with actual village land boundaries on ground. All parties concerned confirmed this, signed minutes and will forward copies of the VLC to LTA.

Boundary verification process at Ibangamoyo village on February 12

Boundary verification process at Mangalali village on February 13


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VILLAGE LAND USE PLANNING On February 20 - 21, LTA and two technical staff from the National Land Use Planning Commission (NLUPC) conducted refresher training to the Iringa District Participatory Land Use Management (PLUM) team on preparing VLUPs using MAST, soil analyses using LandPKS and the Participatory Rural Appraisal methodology for VLUP preparation. 10 PLUM members (1W,9M) attended the training, including one youth.

IBANGAMOYO VLUP On February 25, LTA commenced preparation of the VLUP for Ibangamoyo village in Iringa District. The district PLUM team conducted training for the Village Council attended by 16 members (8W,8M), including three youth. A Village Assembly awareness-raising session was conducted on the same day attended by 141 residents (68W,73M), including 22 youth. The following agendas were covered during the training: basics of the Village Land Act and the Land Use Planning Act, establishment of village land use planning authorities, and responsibilities of village residents on their role in the preparation and implementation of VLUPs. During these meetings nine members (4W,5M) were proposed and approved to form the Village Land Use Management Committee, which in future will transition to the Village Adjudication Committee. On February 25-28, the PLUM team continued with Participatory Rural Appraisal (PRA) for preparation of the VLUP.

Refresher training to PLUM team on MAST and LANDPKS technologies and PRA methodology on February 20

Village Council and Village Assembly awareness training respectively in Ibangamoyo on February 25


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MANGALALI VLUP

On February 25, LTA commenced preparation of the Village Land Use Plan for Mangalali village in Iringa District. The district PLUM team conducted training for the Village Council attended by 14 members (2W,12M), including two youth. A Village Assembly awareness-raising training conducted on the same day attended by 96 residents (28W,68M) including 21 youth. The following topics were covered during the training: basics of Village Land Act and the Land Use Planning Act, establishment of village land use planning authorities, and responsibilities of village residents on their role in the preparation and implementation of VLUPs. During these meetings nine members (4F,5M) were proposed and approved to form the Village Land Use Management Committee, which in future will transition to the Village Adjudication Committee. On February 25-28, the PLUM team continued with PRA for preparation of the VLUP.

On February 25, LTA commenced Village Land Use Plan (VLUP) preparation in Ibangamoyo and Mangalali villages in Iringa District. All VLUPs for the three pilot villages in Mbeya have been completed by DLO/LTA. Figure 1 shows the status of VLUPs in all LTA target villages in Iringa District.

Village Assembly awareness training and detail picking process respectively in Mangalali on February 25


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Figure 1: Status of Village Land Use Plans for Phase 1 and Phase 2 villages in Iringa as at February 29, 2020


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DIGITAL LAND DATA CAPTURE During the reporting period, LTA GIS and Database team created MB tiles, Tiles, merged satellite imagery and set up MAST projects on the geoserver and DMI for Mangalali, Ibangamoyo, and Itunundu villages in Iringa District and Isangala village in Mbeya District.

On February 19, LTA received satellite imagery from USAID, which covered the remaining western part of the Iringa village. The remaining imagery required is for coverage of the northeastern part of the Iringa District so as to have the whole district covered. LTA is awaiting the remaining imagery from USAID.

BENEFICIARY CONTRIBUTIONS As at February 26, the TSH 30,000 contribution per CCRO had been made by 153 residents in Haporoto village, 110 residents in Isangala village and 77 residents in Njelenje villages.

The VLR bank accounts for Mangalali and Ibangamoyo were successfully opened at NMB in Iringa.

TRAINING AND AWARENESS RAISING On February 13, the LTA Mbeya field team and DLO conducted training on land administration and management to the VC, VLUMC and VLRC attended by 28 members (8W,20M), including six youth, in Haporoto village. Training covered general project information, an overview of laws governing land, the VLUP and first registration processes. A village Assembly was held on the same day, attended by 161 (78W,83M) residents, including 59 youth. LTA and DLO presented the VLR process using the beneficiary contribution model and encouraged residents to proceed with contributions through the VLR bank account, which was specifically set up for this purpose. In addition, the team provided an overview of laws governing land, women’s land rights and advised village residents to fully participate in all stages of implementation, including demarcation and adjudication of individual land parcels. The Village Assembly approved the VLR process.

Awareness raising on VLR to VC and Village Assembly in Haporoto village on February 13


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On February 17-28, the LTA Mbeya field team and DLO conducted hamlet level awareness-raising to nine hamlets namely: Ibomani, Fikeni, Gezaulole, Igoma, Itiliwindi, Shihokwa, Mwawayu, Sokolo and Soweto in Haporoto village. This was attended by a total of 498 residents (282W,216M), including 116 youth. The key topics covered were awareness on beneficiary contribution model, general project information, and an overview of laws governing land, gender, women’s land rights, probate administration and advice on tenancy type. In addition, the responsibilities of landowners during demarcation and adjudication process were outlined and agreed.

On February 19, LTA Mbeya field team and DLO conducted a refresher awareness-raising to VC and VA in Isangala village. The VC meeting was attended by 22 members (8W,14M), including 11 youth. The meeting covered general project information, beneficiary contribution model procedures and requirement for Village Land Registration. A VA meeting was held on the same day attended by 76 residents (37W,39M), including 30 youth. The Registration Officer, Land Officer and Field Officer presented general project information concerning the beneficiary contribution model, constitution for VLR process, Memorandum of Understanding, an overview of laws governing land rights and gender, and the responsibilities of landowners during demarcation and adjudication of land parcels.

Hamlet level awareness raising training in Haporoto on February 17-28

VC and VA sensitization meetings at Isangala on February 19


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From February 14-20, LTA and DLO facilitated a five-day technical training on demarcation and adjudication to parasurveyors, VAC, hamlet leaders and Village Land Council in Haporoto village. The training was attended by 28 (6W,22M) members, including nine youth. The LTA Field Officer and Land Surveyor provided training on demarcation and adjudication procedures, principles for objections and corrections, conflict resolution mechanism, post registration transactions procedures and practical session for application of MAST for parcels mapping and attribute data recording.

From February 20 - 27, LTA and DLO facilitated a five day technical training on demarcation and adjudication to Para surveyors, VAC, hamlet leaders and Village Land Council in Isangala village attended by 41 members (14W,27M), including 18 youth. The LTA Field officer and Land Surveyor provided training on demarcation and adjudication procedures, principles for objections and corrections, conflict resolution mechanisms, post registration transactions procedures and practical sessions for the application of MAST for parcels mapping and attribute data recording.

Demarcation and adjudication training in Haporoto on February 14

Demarcation and adjudication training at Isangala village on February 20


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DEMARCATION AND ADJUDICATION On February 21, Demarcation and adjudication of individual land parcel commenced in Haporoto village. A total of 487 land parcels were demarcated during the reporting period.

On February 28, demarcation of hamlet boundaries for Isangala village commenced.

OBJECTIONS AND CORRECTIONS No objections and corrections processes took place during the reporting period.

DISPUTE RESOLUTION LTA followed up on disputed parcels and missing information for LTA Phase 1 villages including Mfukulembe, Kimande, Kitapilimwa, Udumka, Makota and Mlanda.

On February 25, LTA conducted fieldwork at Mfukulembe village for verification of resolved disputes. 22 disputes were resolved and the team returned to the village on February 28 to demarcated 11 land parcels.

Demarcation and adjudication of land parcels on February 21

Demarcation of hamlet boundaries in Isangala village on February 28


39

PRINTING AND REGISTRATION On February 6, LTA printed and registered 30 CCROs and delivered them on February 14 to Kilambo village following a final review by DLO of all the documents DLO had in its possession after the implementation of VLR by Cloudburst in 2015- 2016. This completes the follow up work that LTA took after Cloudburst left.

On February 11, LTA delivered 2 CCROs to Mfukulembe village registry, which were printed during January.

ISSUANCE CEREMONIES No issuance ceremonies took place during the reporting period.

Land disputes resolution meeting in Mfukulembe village on February 25


40

IMPLEMENTATION STATUS STATUS OF IMPLEMENTATION OF VLR IN IRINGA AND MBEYA FROM INCEPTION TO DATE

Table 3: Activity Tracker for Phase 1 Villages, Iringa and Mbeya as at February 29, 2020

No

VIL

LAG

E N

AM

E

CU

RR

EN

T S

TA

TU

S

EST

IMA

TE

D P

AR

CE

LS

AC

TU

AL

PA

RC

EL

S

% D

IFFE

RE

NC

E

AD

JUD

ICA

TIO

N A

ND

DE

MA

RC

AT

ION

OB

JEC

TIO

NS

AN

D

CO

RR

EC

TIO

NS

PR

INT

ING

AN

D

RE

GIS

TR

AT

ION

NU

MB

ER

OF

CC

RO

s

RE

GIS

TE

RE

D

% R

EG

IST

ER

ED

NO

. OF

CC

RO

s D

EL

IVE

RE

D T

O

VIL

LAG

E

CC

RO

DE

LIV

ER

ED

TO

DA

TE

NO

. OF

CC

RO

s C

OLL

EC

TE

D

BY

CLA

IMA

NT

% C

CR

Os

CO

LLE

CT

ED

NO

. OF

UN

IQU

E C

LAIM

AN

TS

START

DATE

END

DATE START DATE END DATE START DATE END DATE

1 Kinywang'anga Issuance 338 855 153% 8/5/2016 9/14/2016 9/3/2016 9/10/2016 1/1/2017 1/23/2017 765 89% 765 1/24/2017 706 92% 327

2 Kilambo Issuance 1,218 2,004 65% 2015 2015 N/A N/A 5/5/2016 5/30/2016 2,002 100% 2,002 5/30/2017 1,553 78% 913

3 Kiponzelo Issuance 2,720 2,263 -17% 11/21/2016 5/22/2017 3/30/2017 4/25/2017 6/6/2017 6/22/2017 2,082 92% 2,082 7/5/2017 1,605 77% 1065

4 Usengelindete Issuance 1,388 1,594 15% 3/14/2017 5/25/2017 6/26/2017 7/14/2017 7/20/2017 7/31/2017 1,576 99% 1,574 8/22/2017 1,355 86% 696

5 Magunga Issuance 1,316 1,902 45% 3/14/2017 5/16/2017 6/26/2017 7/11/2017 8/3/2017 8/15/2017 1,769 93% 1,756 9/7/2017 1,389 79% 494

6 Lwato Issuance 400 550 38% 8/14/2017 8/26/2017 9/1/2017 9/15/2017 9/24/2017 9/26/2017 534 97% 533 9/29/2017 496 93% 327

7 Malagosi Issuance 908 1,070 18% 6/5/2017 7/14/2017 7/26/2017 8/11/2017 8/16/2017 8/25/2017 1,048 98% 1,048 9/12/2017 981 94% 638

8 Mgama Issuance 1,808 2,302 27% 5/29/2017 7/7/2017 7/25/2017 8/10/2017 8/28/2017 9/19/2017 2,151 93% 2,149 9/21/2017 1,846 86% 1,167

9 Mfukulembe Issuance 1,604 1,817 13% 6/19/2017 8/7/2017 8/14/2017 8/29/2017 9/16/2017 9/19/2017 1,774 98% 1,772 9/20/2017 1,664 94% 757

10 Udumka Issuance 1,168 1,167 0% 6/28/2017 8/16/2017 8/23/2017 9/7/2017 9/18/2017 9/23/2017 1,068 92% 1,065 9/26/2017 924 87% 465

11 Ilandutwa Issuance 1,158 993 -14% 7/18/2017 8/11/2017 8/21/2017 9/5/2017 9/24/2017 9/27/2017 925 93% 924 9/28/2017 913 99% 621

12 Muwimbi Issuance 2,356 1,569 -33% 7/25/2017 9/1/2017 9/9/2017 9/22/2017 9/28/2017 9/29/2017 1,447 92% 1,447 9/29/2017 1,350 93% 842


41

13 Mwambao Issuance 576 663 15% 8/21/2017 9/4/2017 9/10/2017 9/23/2017 9/24/2017 8/25/2017 659 99% 659 9/25/2017 621 94% 468

14 Nyamihuu Issuance 964 1,824 89% 8/28/2017 9/27/2017 10/6/2017 10/19/2017 11/6/2017 11/17/2017 1,766 97% 1,758 11/21/2017 1,306 74% 730

15 Ngano Issuance 490 1,115 128% 9/11/2017 9/25/2017 10/6/2017 10/19/2017 11/13/2017 11/21/2017 1,048 94% 1,046 11/30/2017 972 93% 461

16 Makota Issuance 1,000 1,543 54% 10/17/2017 11/17/2017 11/29/2017 12/12/2017 1/16/2018 1/29/2018 1,526 99% 1,526 2/14/2018 1,429 94% 714

17 Ikungwe Issuance 1,500 816 -46% 11/6/2017 11/21/2017 12/7/2017 12/22/2017 1/16/2018 1/22/2018 808 99% 808 2/15/2018 757 94% 511

18 Isele Issuance 810 1,711 111% 11/15/2017 12/10/2017 12/16/2017 12/30/2017 1/25/2018 2/9/2018 1,548 90% 1,548 2/20/2018 1,417 92% 749

19 Holo Issuance 1,000 728 -27% 9/19/2018 10/10/2018 10/26/2018 11/26/2018 11/22/2018 11/23/2018 610 84% 608 11/28/2018 568 93% 352

20 Mapogoro Issuance 1,376 3,635 164% 7/2/2018 8/31/2018 9/8/2018 9/21/2018 10/3/2018 10/10/2018 3,441 95% 3,441 11/27/2018 3,038 88% 1,600

21 Kimande Issuance 1,400 2,097 50% 9/19/2018 10/27/2018 11/6/2018 11/21/2018 12/3/2018 12/11/2018 1,906 91% 1,906 12/11/2018 1,159 61% 1141

22 Chamndindi Issuance 984 1,663 69% 11/23/2017 2/2/2018 2/9/2018 2/24/2018 3/9/2018 3/19/2018 1,505 90% 1,505 3/21/2018 1,402 93% 629

23 Matembo Issuance 312 1,135 264% 1/22/2018 2/14/2018 2/23/2018 3/10/2018 3/20/2018 3/22/2018 1,101 97% 1,099 3/28/2018 943 86% 372

24 Kisanga Issuance 1,068 2,057 93% 1/22/2018 2/24/2018 3/9/2018 3/24/2018 3/28/2018 4/5/2018 1,871 91% 1,868 4/6/2018 1,685 90% 978

25 Weru Issuance 712 1,284 80% 1/22/2018 2/24/2018 3/3/2018 3/19/2018 3/23/2018 3/27/2018 1,216 95% 1,216 3/29/2018 994 82% 525

26 Mlanda Issuance 804 1,946 142% 2/13/2018 3/27/2018 4/6/2018 4/21/2018 5/9/2018 5/23/2018 1,849 95% 1,849 5/29/2018 1,593 86% 743

27 Igunda Issuance 1,448 1,237 -15% 2/28/2018 3/26/2018 3/30/2018 4/12/2018 4/23/2018 4/30/2018 1,190 96% 1,190 5/7/2018 1,113 94% 582

28 Kitapilimwa Issuance 552 1,529 177% 3/12/2018 4/27/2018 5/10/2018 5/25/2018 6/9/2018 6/19/2018 1,480 97% 1,480 6/25/2018 1,428 96% 624

29 Ihomasa Issuance 1,984 1,939 -2% 3/13/2018 4/30/2018 5/31/2018 6/14/2018 6/21/2018 6/26/2018 1,853 96% 1,853 6/27/2018 1,688 91% 831

30 Lupembelwasenga Issuance 2,216 2,720 23% 4/6/2018 6/22/2018 7/2/2018 7/15/2018 7/31/2018 8/15/2018 2,605 96% 2,605 8/3/2018 2,406 92% 1,041

31 Kiwere Issuance 898 3,153 251% 4/12/2018 6/25/2018 7/4/2018 7/21/2018 8/27/2018 9/4/2018 3,088 98% 3,088 9/12/2018 2,162 70% 991

32 Kitisi Issuance 384 1,241 223% 5/22/2018 6/16/2018 7/9/2018 7/22/2018 9/5/2018 9/7/2018 1,017 82% 1,015 9/28/2018 841 83% 382

33 Ikuvilo Issuance 2,696 2,402 -11% 5/18/2018 7/27/2018 8/14/2018 8/29/2018 9/10/2018 9/18/2018 2,343 98% 2,343 9/26/2018 2,097 90% 1,221

34 Magubike Issuance 1,376 3,142 128% 7/5/2018 9/5/2018 9/12/2018 9/27/2018 10/30/2018 11/14/2018 2,868 91% 2,868 11/28/2018 2,578 90% 1,245

35 Igangidung'u Issuance 2,620 3,882 48% 7/2/2018 8/31/2018 9/6/2018 9/19/2018 9/26/2018 9/30/2018 3,804 98% 3,804 9/30/2018 3,320 87% 903

36 Kising'a Issuance 602 1,492 148% 8/20/2018 9/28/2018 10/1/2018 10/15/2018 10/24/2018 10/29/2018 1,459 98% 1,459 10/29/2018 1,275 87% 622

37 Hatwelo Issuance 875 908 4% 2/13/2019 3/15/2019 4/3/2019 4/16/2019 6/20/2019 6/29/2019 875 96% 875 6/29/2019 785 90% 464

38 Shibolya Issuance 1,815 2,436 34% 3/21/2019 5/15/2019 6/19/2019 7/2/2019 7/27/2019 8/4/2019 2,180 89% 2,180 8/30/2019 2,004 92% 975

39 Muvwa Issuance 2,500 2,206 -12% 4/2/2019 5/22/2019 7/9/2019 7/22/2019 8/22/2019 8/30/2019 2,036 92% 2,036 9/9/2019 1,850 91% 1,090

40 Mapogoro Issuance 1,300 854 -34% 6/3/2019 6/27/2019 8/20/2019 9/2/2019 9/10/2019 9/12/2019 839 98% 839 9/18/2019 786 94% 416

41 Ilota Issuance 1,000 893 -11% 6/18/2019 7/19/2019 8/20/2019 9/2/2019 9/19/2019 9/21/2019 881 99% 881 9/23/2019 802 91% 640


42

TOTAL 51,644 70,337 36% 66,513 95% 66,470 57,801 87% 30,312

Table 4: Activity Tracker for Faze 2 Villages, Iringa as at February 29, 2020

No

VIL

LAG

E N

AM

E

CU

RR

EN

T S

TA

TU

S

EST

IMA

TE

D P

AR

CE

LS

AC

TU

AL

PA

RC

EL

S

% D

IFFE

RE

NC

E

AD

JUD

ICA

TIO

N A

ND

DE

MA

RC

AT

ION

OB

JEC

TIO

NS

AN

D

CO

RR

EC

TIO

NS

PR

INT

ING

AN

D

RE

GIS

TR

AT

ION

NU

MB

ER

OF

CC

RO

s

RE

GIS

TE

RE

D

% R

EG

IST

ER

ED

NO

. OF

CC

RO

s D

EL

IVE

RE

D T

O

VIL

LAG

E

CC

RO

DE

LIV

ER

ED

TO

DA

TE

NO

. OF

CC

RO

s C

OLL

EC

TE

D

BY

CLA

IMA

NT

% C

CR

Os

CO

LLE

CT

ED

NO

. OF

UN

IQU

E C

LAIM

AN

TS

START

DATE END DATE START DATE END DATE START DATE END DATE

1 Ibangamoyo VLUP 1,100 - - TBD TBD TBD TBD TBD TBD - - - - - - -

2 Mangalali VLUP 1,298 - - TBD TBD TBD TBD TBD TBD - - - - - - -

3 Kibena VLR

Introduction 2,336

- - TBD TBD TBD TBD TBD TBD - - - - - - -

4 Isupilo VLR

Introduction 1,696


5 Lumuli VLR

Introduction 1,184


TOTAL 7,614 - - - - - - - - -


43

Table 5: Activity Tracker for Pilot Villages, Mbeya as at February 29, 2020

No

VIL

LAG

E N

AM

E

CU

RR

EN

T S

TA

TU

S

EST

IMA

TE

D P

AR

CE

LS

AC

TU

AL

PA

RC

EL

S

% D

IFFE

RE

NC

E

AD

JUD

ICA

TIO

N A

ND

DE

MA

RC

AT

ION

OB

JEC

TIO

NS

AN

D

CO

RR

EC

TIO

NS

PR

INT

ING

AN

D

RE

GIS

TR

AT

ION

NU

MB

ER

OF

CC

RO

s

RE

GIS

TE

RE

D

% R

EG

IST

ER

ED

NO

. OF

CC

RO

s D

EL

IVE

RE

D T

O

VIL

LAG

E

CC

RO

DE

LIV

ER

ED

TO

DA

TE

NO

. OF

CC

RO

s C

OLL

EC

TE

D

BY

CLA

IMA

NT

% C

CR

Os

CO

LLE

CT

ED

NO

. OF

UN

IQU

E C

LAIM

AN

TS

START

DATE END DATE START DATE END DATE START DATE END DATE

1 Haporoto Mapping 1,353 487 - 2/21/2020 TBD TBD TBD TBD TBD - - - - - - -

2 Isangala Mapping 1,926 - - TBD TBD TBD TBD TBD TBD - - - - - - -

3 Njelenje VLR

Introduction 1,506


TOTAL 4,785 487 - - - - - - - -


44

Figure 2: Status of Implementation in Phase 1 and Phase 2 Villages in Iringa as at February 29, 2020


45

Figure 3: Status of Implementation in Pilot Villages in Mbeya as at February 29, 2020


46

TRACKING OF DISPUTES

Table 6: Disputes Identified in Phase I as at February 29, 2020

No Village Dispute Type Disputes Identified

Number Resolved

Pending Resolution Level of Resolution

Ref

erre

d to

Vill

age

Land

C

ounc

il

Res

olve

d by

Vill

age

Land

C

ounc

il

Pen

ding

Res

olut

ion

at

Vill

age

Land

Cou

ncil

Ref

erre

d to

War

d T

ribu

nal

Pen

ding

Res

olut

ion

at W

ard

Tri

buna

l

Ref

erre

d to

Dis

tric

t La

nd

and

Hou

sing

Tri

buna

l

Res

olve

d by

Dis

tric

t La

nd

and

Hou

sing

Tri

buna

l

Pen

ding

Res

olut

ion

at

Dis

tric

t La

nd a

nd H

ousi

ng

Tri

buna

l

1 Kiponzelo Boundary - - - N/A - - - - - - - -

Counterclaim 31 28 3 Village Land Council 31 28 3 - - - - -

Land Use Designation - - - N/A - - - - - - - -

Sub Total 31 28 3 N/A 31 28 3 - - - - -

2 Ilandutwa Boundary - - - Village Land Council - - - - - - - -

Counterclaim 11 11 - Village Land Council 11 11 - - - - - -

Land Use Designation - - - Village Land Council - - - - - - - -

Sub Total 11 11 - N/A 11 11 - - - - - -

3 Kitapilimwa Boundary 7 - 7 Village Land Council 7 - 7 - - - - -

Counterclaim 8 - 8 Village Land Council 8 - 8 - - - - -


Sub Total 15 - 15 N/A 15 - 15 - - - - -

4 Kilambo Boundary - - - N/A - - - - - - - -


Land Use Designation - - - - - - - - - - -

Sub Total 2 - 2 N/A 2 - 2 - - - - -

5 Mgama Boundary - - - N/A - - - - - - - -


47



Sub Total 1 1 - N/A 1 1 - - - - - -

6 Udumka Boundary 1 1 - Village Land Council 1 1 - - - - - -



Sub Total 2 2 - N/A 2 2 - - - - - -

7 Muwimbi Boundary - - - N/A - - - - - - - -



Sub Total 14 7 7 N/A 14 7 7 - - - - -

8 Malagosi Boundary - - - N/A - - - - - - - -



Sub Total 5 5 - N/A 5 5 - - - - - -

9 Mwambao Boundary - - - N/A - - - - - - - -



Sub Total 2 2 - N/A 2 2 - - - - - -

10 Nyamihuu Boundary 1 1 - Village Land Council 1 1 - - - - - -

Counterclaim - - - N/A - - - - - - - -


Sub Total 1 1 - N/A 1 1 - - - - - -

11 Isele Boundary 1 1 - Village Land Council 1 1 - - - - - -



Sub Total 8 8 - N/A 8 8 - - - - - -


48

12 Makota Boundary 2 2 - Village Land Council 2 2 - - - - - -



Sub Total 3 3 - N/A 3 3 - - - - - -

13 Magunga Boundary - - - N/A - - - - - - - -



Sub Total 20 - 20 N/A 20 - 20 - - - - -

14 Usengelindete Boundary 4 - 4 Village Land Council 4 - 4 - - - - -

Counterclaim - - - N/A - - - - - - - -


Sub Total 4 - 4 N/A 4 - 4 - - - - -

15 Lwato Boundary - - - N/A - - - - - - - -

Counterclaim 2 2 - Ward Tribunal - - - 2 2 - - -


Sub Total 2 2 - N/A - - - 2 2 - - -

16 Ngano Boundary - - 1 Village Land Council 1 - 1 - - - - -

Counterclaim 1 - - Village Land Council - - - - - - - -


Sub Total 1 - 1 N/A 1 - 1 - - - - -

17 Igunda Boundary - - - N/A - - - - - - - -



Sub total 4 2 2 N/A 4 2 2 - - - - -

18 Ihomasa Boundary 2 2 - N/A 2 2 - - - - - -




49

Sub Total 17 11 6 N/A 17 11 6 - - - - -

19 Kisanga Boundary 20 13 7 Village Land Council 20 13 7 - - - - -



Sub Total 61 34 27 N/A 61 34 27 - - - - -

20 Matembo Boundary 1 1 - N/A 1 1 - - - - - -



Sub Total 3 3 - N/A 3 3 - - - - - -

21 Ikungwe Boundary - - - N/A - - - - - - - -



Sub Total 3 3 - N/A 3 3 - - - - - -

22 Lupembelwasenga Boundary - - - Village Land Council - - - - - - - -

Counterclaim 9 - 9 Ward Tribunal - - - 9 9 - - -


Sub Total 9 - 9 N/A - - - 9 9 - - -

23 Mapogoro Boundary 17 - 17 Village Land Council 17 0 17 - - - - -



Sub Total 86 26 60 N/A 86 26 60 - - - - -

24 Kiwere Boundary - - - N/A - - - - - - - -

Counterclaim 3 - 3 District Land and Housing Tribunal

- - - - - 3 - 3

Land Use Designation - - - Ward Tribunal - - - - - - - -

Sub Total 3 - 3 N/A - - - - - 3 - 3

25 Igangidung’u Boundary - - - N/A - - - - - - - -


50



Sub Total 1 - 1 Village Land Council 1 - 1 - - - - -

26 Kitisi Boundary 2 2 - N/A 2 2 - - - - - -



Sub Total 17 6 11 Village Land Council 17 6 11 - - - - -

27 Chamndindi Boundary - - - N/A - - - - - - - -



Sub Total 11 11 - N/A 11 11 - - - - - -

28 Ikuvilo Boundary 1 - 1 Village Land Council 1 - 1 - - - - -

Counterclaim 5 - 5 Ward Tribunal 5 0 5 - - - - -


Sub Total 6 - 6 N/A 6 - - - - - - -

29 Weru Boundary - - - N/A - - - - - - - -

Counterclaim 5 2 3 District Land and Housing Tribunal

- - - - - 5 2 3


Sub Total 5 2 3 N/A - - - - - 5 2 3

30 Kimande Boundary 4 4 - Village Land Council 4 4 - - - - - -



Sub total 37 29 8 N/A 37 29 8 - - - - -

31 Magubike Boundary 8 - 8 Village Land Council 8 - 8 - - - - -




51

Sub total 40 - 40 N/A 40 - 40 - - - - -

32 Mlanda Boundary - - - N/A - - - - - - - -



Sub total 1 1 - Village Land Council 1 1 - - - - - -

33 Kising'a Boundary 6 - 6 Village Land Council 6 - 6 - - - - -



Sub Total 20 1 19 N/A 20 1 19 - - - - -

34 Hatwelo_ Mbeya Boundary - - - N/A - - - - - - - -



Sub Total 4 - 4 N/A 4 - 4 - - - - -

Total 450 199 251 431 195 236 11 11 8 2 6


52

TRACKING OF LAND PARCEL DEMARCATION

Table 7: Land Parcel Demarcation Tracker as at February 29, 2020

No

Vill

age

Nam

e

Par

cels

Dem

arca

ted

Num

ber

of C

CR

Os

Reg

iste

red

Par

cels

out

side

of V

LCs

- res

olve

d th

roug

h in

ter

villa

ge n

egot

iati

on

Par

cels

out

side

of V

LCs

- res

olve

d th

roug

h in

ter

villa

ge n

egot

iati

on -

prin

ted

to C

CR

Os

Par

cels

out

side

of V

LCs

- res

olve

d th

roug

h in

ter

villa

ge n

egot

iati

on -

pend

ing

prin

ting

Par

cels

out

side

VLC

s - t

o be

den

ied

Dis

pute

d pa

rcel

res

olve

d

Dis

pute

d pa

rcel

- pe

ndin

g re

solu

tion

Dis

pute

d pa

rcel

- de

nial

lett

ers

issu

ed

alre

ady

Par

cels

wit

h m

issi

ng in

form

atio

n

Par

cels

wit

h no

info

rmat

ion,

use

d fo

r tr

aini

ng a

nd d

emon

stra

tion

pur

pose

s.

(Del

eted

from

the

sys

tem

)

Par

cels

wit

hin

road

res

erve

s

Par

cels

wit

hin

soci

al s

ervi

ces

Par

cels

wit

hin

fore

st r

eser

ves

Par

cels

wit

hin

swam

p ar

eas

Par

cels

wit

hin

graz

ing

area

s

Par

cels

wit

h ov

erla

ps

Exi

stin

g P

arce

ls (

wit

h ol

d C

CR

O

num

bers

)

Par

cels

dem

arca

ted

in e

xist

ing

farm

s (C

Os)

Par

cels

wit

hin

WM

A

Par

cels

in D

VSP

are

a

Par

cels

rea

dy fo

r re

gist

rati

on fo

llow

ing

reso

luti

on

Bal

ance

of p

arce

ls d

emar

cate

d

1 Kinywang'anga 855 765 19 0 19 0 0 0 0 0 0 0 0 25 0 0 0 0 0 0 0 46 855

2 Kilambo 2,004 2,002 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,004

3 Kiponzelo 2,263 2,082 0 0 0 0 28 3 0 12 3 4 0 0 131 0 0 0 0 0 0 0 2,263

4 Usengelindete 1,594 1,576 0 0 0 0 0 4 0 0 1 5 0 0 0 0 8 0 0 0 0 0 1,594

5 Magunga 1,902 1,769 0 0 0 0 0 20 0 0 0 0 0 0 0 0 1 0 112 0 0 0 1,902

6 Lwato 550 534 2 0 2 0 2 0 0 0 0 8 0 0 0 0 0 0 4 0 0 0 550

7 Malagosi 1,070 1,048 0 0 0 1 5 0 0 0 0 12 0 0 0 0 4 0 0 0 0 0 1,070

8 Mgama 2,302 2,151 30 0 30 19 1 0 11 1 0 70 0 0 0 0 0 9 10 0 0 0 2,302

9 Mfukulembe 1,817 1,774 0 0 0 0 0 0 0 30 0 13 0 0 0 0 0 0 0 0 0 0 1,817

10 Udumka 1,167 1,068 73 0 73 0 2 0 12 9 0 2 0 0 0 0 0 0 0 0 0 1 1,167

11 Ilandutwa 993 925 0 0 0 7 11 0 0 1 0 0 0 0 0 0 0 0 49 0 0 0 993

12 Muwimbi 1,569 1,447 16 0 16 4 7 7 0 0 0 15 0 0 11 5 0 0 0 0 46 11 1,569

13 Mwambao 663 659 1 0 1 0 2 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 663

14 Nyamihuu 1,824 1,766 0 0 0 32 1 0 0 0 0 0 0 0 0 0 0 0 25 0 0 0 1,824

15 Ngano 1,115 1,048 19 0 19 0 0 1 0 24 0 17 0 2 2 0 0 0 0 0 0 2 1,115


53

16 Makota 1,543 1,526 0 0 0 2 3 0 0 3 2 6 0 0 0 0 0 0 1 0 0 0 1,543

17 Ikungwe 816 808 0 0 0 3 3 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 816

18 Isele 1,711 1,548 0 0 0 116 8 0 0 7 3 6 0 0 0 0 0 0 23 0 0 0 1,711

19 Holo 728 610 0 0 0 0 0 0 0 0 0 30 0 86 0 0 0 2 0 0 0 0 728

20 Mapogoro 3,635 3,441 49 0 49 0 26 60 0 2 3 9 0 0 0 31 0 0 8 2 4 0 3,635

21 Kimande 2,097 1906 11 0 11 93 29 8 0 1 0 6 16 0 0 0 0 0 15 0 8 4 2,097

22 Chamndindi 1,663 1,505 0 0 0 53 11 0 0 3 0 4 0 26 0 61 0 0 0 0 0 0 1,663

23 Matembo 1,135 1,101 0 0 0 0 3 0 0 1 0 7 0 0 0 23 0 0 0 0 0 0 1,135

24 Kisanga 2,057 1,871 9 0 9 109 34 27 0 0 6 0 0 0 0 0 0 1 0 0 0 0 2,057

25 Weru 1,284 1,216 113 109 4 2 2 3 0 2 1 1 0 5 0 46 0 0 0 0 0 2 1,284

26 Mlanda 1,946 1,849 44 44 0 0 1 0 0 2 2 84 0 8 0 0 0 0 0 0 0 0 1,946

27 Igunda 1,237 1,190 0 0 0 0 2 2 0 0 2 14 0 14 0 9 0 3 1 0 0 0 1,237

28 Kitapilimwa 1,529 1,480 0 0 0 0 0 15 0 0 0 1 7 11 0 15 0 0 0 0 0 0 1,529

29 Ihomasa 1,939 1,853 45 0 45 5 11 6 0 0 0 2 9 7 0 1 0 0 0 0 0 0 1,939

30 Lupembelwasenga 2,720 2,605 43 0 43 24 0 9 0 0 0 1 1 24 0 8 0 1 4 0 0 0 2,720

31 Kiwere 3,153 3,088 0 0 0 6 0 3 0 0 0 18 2 0 2 3 0 0 0 0 31 0 3,153

32 Kitisi 1,241 1,017 172 146 26 47 6 11 0 0 0 0 0 0 0 0 0 4 0 130 0 0 1,241

33 Ikuvilo 2,402 2,343 29 4 25 14 0 6 0 0 1 2 4 0 2 5 0 0 0 0 0 0 2,402

34 Magubike 3,142 2,868 0 0 0 1 0 40 0 0 0 26 0 44 0 150 0 2 10 0 0 1 3,142

35 Igangidung'u 3,882 3,804 99 99 0 4 0 1 0 0 2 19 0 3 0 47 0 0 2 0 0 0 3,882

36 Kising'a 1,492 1,459 0 0 0 0 1 19 0 0 4 2 0 0 0 4 0 0 3 0 0 0 1,492

37 Hatwelo 908 875 0 0 0 16 0 4 0 0 0 0 0 0 6 0 0 0 3 0 0 4 908

38 Shibolya 2,436 2,180 0 0 0 64 0 0 0 2 0 56 0 0 109 0 8 0 0 0 0 17 2,436

39 Muvwa 2,206 2,036 0 0 0 77 0 0 0 0 0 35 0 0 35 0 7 0 0 0 0 16 2,206

40 Mapogoro Mbeya 854 839 0 0 0 13 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 854

41 Ilota 893 881 0 0 0 0 0 0 0 0 0 0 0 0 10 0 2 0 0 0 0 0 893

TOTAL 70,337 66,513 774 402 372 712 199

251 23 103 30 476 39 255 308 408 30 23 270 132 89 104 70,337


54

TRACKING OF POST REGISTRATION TRANSACTIONS USING TRUST Table 8: TRUST Transactions as at February 29, 2020

No

Vill

age

Nam

e

Num

ber

of C

CR

Os

Reg

iste

red

Num

ber

of C

CR

Os

Mig

rate

d to

TR

UST

Tra

nsac

tion

s R

ecei

ved

Tra

nsac

tion

s C

ompl

eted

U

sing

TR

UST

Tra

nsac

tion

s In

Pro

cess

1 Kinywang'anga 765 - 1 1 -

2 Kilambo 2,002 - - - -

3 Kiponzelo 2,082 2,082 15 5 10

4 Usengelindete 1,576 1,576 - - -

5 Magunga 1,767 1,767 - - -

6 Lwato 534 534 - - -

7 Malagosi 1,048 1,048 - - -

8 Mgama 2,151 2,151 3 - 3

9 Mfukulembe 1,772 1,772 1 1 -

10 Udumka 1,068 1,068 - - -

11 Ilandutwa 925 925 - - -

12 Muwimbi 1,447 1,447 2 1 1

13 Mwambao 659 659 - - -

14 Nyamihuu 1,766 1,766 5 - 5

15 Ngano 1,048 1,048 - - -

16 Makota 1,526 1,526 - - -

17 Ikungwe 808 808 - - -

18 Isele 1,548 1,548 4 2 2

19 Holo 610 610 - - -

20 Mapogoro 3,441 3,441 - - -

21 Kimande 1906 1,906 - - -

22 Chamndindi 1,505 1,505 - - -

23 Matembo 1,101 1,101 - - -

24 Kisanga 1,871 1,871 - - -

25 Weru 1,216 1,216 - - -

26 Mlanda 1,849 1,849 3 2 1

27 Igunda 1,190 1,190 - - -

28 Kitapilimwa 1,480 1,480 - - -

29 Ihomasa 1,853 1,853 - - -

30 Lupembelwasenga 2,605 2,605 - - -

31 Kiwere 3,088 3,088 3 - 3


55

32 Kitisi 1017 1,017 - - -

33 Ikuvilo 2,343 2,343 - - -

34 Magubike 2,868 2,868 - - -

35 Igangidung'u 3,804 3,804 - - -

36 Kising'a 1,459 1,459 1 1

37 Hatwelo 875 875 1 - 1

38 Shibolya 2,180 2,180 - - -

39 Muvwa 2,036 2,036 3 - 3

40 Mapogoro 839 839 - - -

41 Ilota 881 881 2 - -

TOTAL 66,509 63,742 44 12 30

Note: Of the 44 transactions received 34 were transfers, 1 was a mortgage from CRDB Bank in Mlanda village, 6 were new CCROs and 3 were surrenders of old CCROs.


56

INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES WOMEN On February 4, LTA and DLO facilitated a women’s awareness training in Haporoto village. 171 women attended including 50 youth. The Community Development Specialist trained women on land rights, provided advice on the type of joint occupancy as the best type of tenancy to protect women’s land rights, participation in meetings involving decision making such as the village assembly and during demarcation and adjudication activities.

YOUTH NTR

PASTORALISTS NTR

Women sensitization meeting on February 14


57

GENDER AND YOUTH BREAKDOWN Tables 9 – 18 illustrate the gender and youth breakdown of training and awareness raising conducted for Village Councils, Village Assemblies, women meetings, hamlet level meetings, parasurveyor and adjudicator training, and District Official training during reporting period.

Table 9: Training by Gender and Youth

Table 10: Gender Breakdown of Attendance at Village Assembly Meetings

Village Women % Men % Adults % Youth % Total %

Haporoto 78 40% 83 60% 102 96% 59 4% 161 100%

Isangala 37 48% 39 49% 46 61% 30 39% 76 100%

Mangalali 49 43% 113 57% 123 87% 39 13% 162 100%

Itunundu 106 58% 12 42% 29 53% 89 47% 118 100%

Ibangamoyo 136 47% 156 53% 253 87% 39 13% 292 100% Total 406 50% 403 50% 553 68% 256 32% 809 100%

Table 11: Gender Breakdown of Attendance at Village Council Meetings


Haporoto 11 22% 39 78% 41 82% 9 18% 50 100%

Isangala 12 32% 25 68% 26 70% 11 30% 37 100%

Mangalali 15 27% 40 73% 50 91% 5 9% 55 100%

Itunundu 5 33% 10 67% 15 100% 0 0% 15 100%

Ibangamoyo 21 41% 30 59% 42 82% 9 18% 51 100%

Total 64 31% 144 69% 174 84% 34 16% 208 100%

Table 12: Gender Breakdown of Attendance at Hamlet Training


Haporoto 282 57% 216 43% 382 77% 116 23% 498 100%

Total 282 57% 216 43% 382 77% 116 23% 498 100%

Type of Training Females % Females Males % Males Adults % Adults Youth % Youth Total

Hamlet Meeting 282 57% 216 43% 382 77% 116 23% 498 Parasurveyor and Adjudicator Trainings 20 29% 49 71% 42 61% 27 39% 69

Village Assembly Meeting 406 50% 403 50% 533 68% 256 32% 809

Village Council Meeting 64 31% 144 69% 174 84% 34 16% 208 Women Sensitization Training 171 100% 0 0% 121 71% 50 29% 171

District Officials 1 5% 9 95% 20 95% 1 5% 21

Total 944 53% 821 47% 1,281 73% 484 27% 1,765


58

Table 13: Gender Breakdown of Parasurveyors and Adjudicators in training


Haporoto 6 21% 22 79% 19 68% 9 32% 28 100%

Isangala 14 34% 27 66% 23 56% 18 44% 41 100%

Total 20 29% 49 71% 42 61% 27 39% 69 100%

Table 14: Types of Land Ownership Claimed by Gender

Village Number of Women

% CCROs held by Women

% Land Area held

by Women

Number of Men

% CCROs Held by

Men

% Land Area

Held by Men

Total Number of People

Haporoto 151 42.42% 29.45% 205 57.58% 70.55% 356

Total for February 2020 151 42.42% 29.45% 205 57.58% 70.55% 356

Total Since Inception 17,477 49.03% 36.51% 18,167 50.97% 63.49% 35,644

Table 15: Types of Land Ownership Requested by Gender

Village Title Type Women Men Total

Haporoto Co-occupancy (Joint Tenants) 40 42 82

Haporoto Co-occupancy (Tenants in Common) - 3 3

Haporoto Probate Administration 2 8 10

Haporoto Single Occupant 114 163 277

Total 156 216 372

Table 16: Types of Land Ownership Requested by Gender (Total)

Table 17: Multiple Parcel Holders by Gender and Age

Village

Number of Parcels held by

Claimant

Women Men Total Age

Between 15 and 29

Age Above 29 Total

Haporoto 1 113 147 260 52 208 260

Haporoto 2 24 31 55 12 43 55

Haporoto 3 11 15 26 1 25 26

Haporoto 4 1 3 4 - 4 4

Title Type Women Men Total

Co-occupancy (Joint Tenants) 40 42 82

Co-occupancy (Tenants in Common) - 3 3

Probate Administration 2 8 10

Single Occupant 114 163 277

Total 156 216 372


59

Haporoto 5 1 2 3 - 3 3

Haporoto 6 1 5 6 - 6 6

Haporoto 7 - 1 1 - 1 1

Haporoto 16 - 1 1 - 1 1

Total 151 205 356 65 291 356

Table 18: Multiple Parcel Holders by Gender and Age (Total)

Claimants with

Number of Parcels

Women Men Total Age

Between 15 and 29

Age Above 29 Total

1 113 147 260 52 208 260

2 24 31 55 12 43 55

3 11 15 26 1 25 26

4 1 3 4 - 4 4

5 1 2 3 - 3 3

6 1 5 6 - 6 6

7 - 1 1 - 1 1

16 - 1 1 - 1 1

Total 151 205 356 65 291 356


60

IMPLEMENTATION CHALLENGES 1. Both Iringa and Mbeya have been experiencing high rainfall, which makes some villages

inaccessible and slows down fieldwork in villages in which LTA is working. 2. Participation in Village Assembly meetings is low at this time of year as residents are

generally very busy with agricultural activities. 3. The endline RCT IE survey commenced during the reporting period and is planned for

completion on March 17, 2020.

ADMINISTRATION AND MANAGEMENT ISSUES LTA has tested six candidates for the IT position. DAI Home Office ICT will hold interviews with the top two candidates.

MONITORING AND EVALUATION In February, LTA M&E conducted data verification and uploading LTA data to TAMIS (DAI’s proprietary database used for M&E data management).

Table 19 summarizes the key activities to be undertaken during March 2020.

Table 19: Planned Activities for March 2020

Planned Activity Date

LTA commence introductory meeting for beneficiary contribution model in Isupilo and Lumuli villages March 9 – 13

LTA team participate in workshop on Land formalization, conflict resolution, and agricultural investment

in Dar es salaam March 13

Preparation of LTA MAST and TRUST communications, training and awareness raising Plan March 15

Commence preparation of Village Land Use Planning in Kibena and Isupilo March 16 – 27

Training to parasurveyors, VAC, VLC, VEO, Village Chairperson and hamlet leaders on adjudication and

demarcation using MAST in Njelenje village – Mbeya District March 16 – 27

Technical meeting between DLO and LTA March 19

Demarcation and adjudication of land parcels in Haporoto, Njelenje and Isangala villages in Mbeya

District March 1 – 31

Finalizing Village Land Registration activities in Itunundu village March 23 - 27

Commence awareness training in Mangalali and Ibangamoyo villages in Iringa District March 23

Technical training and uptake of LTA’s Village Land Registration model using MAST and TRUST to

Mufindi District officials and PELUM Tanzania technical team March 16 – 20

Technical training and uptake of LTA’s Village Land Registration model using MAST and TRUST to

District officials and MKURABITA technical team March 23 – 27


61

COP travel to Dar es Salaam for coordination meetings with USAID and other stakeholders December 12 -13

Finalizing CCROs printing and registration for 41 villages in Iringa and Mbeya Ongoing

Facilitation and follow up of beneficiary contributions in selected villages in Iringa and Mbeya Ongoing

Collection of counterpart CCROs copies for delivery to the District Land Registries and Delivery of

CCROs to the Village Land Registries in Iringa Ongoing

Obtaining Ministerial approval for Task Force Guidelines Ongoing

LTA data storage and backup at the ILMIS Center, Ministry of Lands in Dar es Salaam Ongoing

Compilation of LTA training materials to accord with Task Force guidelines Ongoing

Monitor collection of CCROs and record keeping in Village Registries Ongoing

Networking of women’s groups started or strengthened with other stakeholders Ongoing

Follow-up on dispute resolution for Phase I implementation Ongoing

Processing transactions through TRUST Ongoing

Provide regular updates and liaison with Ministry of Lands to strengthen capacity and enhance

sustainability Ongoing

Provide on-site demonstrations and training in MAST and TRUST for national and district officials to

introduce the process and encourage uptake on a broader scale Ongoing

Support ‘learning while doing’ training for DLO staff actively engaged in the program Ongoing

Provide regular updates to DED and RAS Ongoing

Continue liaison, and support for Ardhi University in its adoption of MAST Ongoing

USAID.GOV LTA MONTHLY REPORT NO 51 FEBRUARY 2020 62

ANNEX A: VILLAGE LAND REGISTRATION COMMITTEE CONSTITUTION (KISWAHILI)

KATIBA YA USAJILI WA ARDHI YA KIJIJI

KIJIJI CHA ………………………….

WILAYA YA ………………………...

UTANGULIZI

Sisi, wajumbe wa Halmashari ya kijiji cha ……………. kwa niaba ya wanakijiji, tunakubaliana na kuanzisha katiba hii, ambayo inatoa muongozo wa usajili wa Ardhi ya kijiji kwa mpangilio kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi. Kamati hii imeundwa kwa mujibu wa Sheria ya Serikali za Mitaa Namba 7 ya 1982 na kifungu cha 8 cha Sheria ya Ardhi ya Kijiji (Sura ya 114), ambayo inatoa mamlaka kwa Halmashauri ya kijiji kuanzisha kamati ndogo ndogo zitakazopitishwa na mkutano mkuu wa kijiji ili kushauri na kutoa maoni juu ya usimamizi wa ardhi ya kijiji lakini kamati hiyo haitakuwa na mamlaka ya kufanya maamuzi yoyote juu ya usimamizi wa ardhi ya kijiji (kifungu cha 8 (4)). Kamati iliyoanzishwa itajulikana kama Kamati ya Usajili wa Ardhi ya Kijiji.

Lengo la Kamati ya Usajili wa Ardhi ya Kijiji

Kamati ya Usajili wa Ardhi ya Kijiji cha ……………………, Wilaya ya Iringa imeundwa kwa mujibu wa Sheria ya Serikali ya Mitaa Namba 7 ya 1982 na Sheria ya Ardhi ya Kijiji Na 5 ya 1999 kwa madhumuni ya kuwezesha usajili wa ardhi ya kijiji kwa mpangilio kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi ambapo wanakijiji wanachangia gharama ya kupata Hati za Hakimilki ya Kimila ambazo zitatolewa kwa utaratibu ulioanzishwa na mradi wa urasimishaji ardhi vijiji (LTA) kwa kutumia teknolojia ya MAST.

1. Majukumu ya kamati ya usajili wa ardhi ya kijiji:

1.1. Kutekeleza wajibu wake kwa maagizo ya mkutano mkuu wa kijiji kama ilivyoainishwa katika katiba hii, ambayo yanaweza tu kubadilishwa na mkutano mkuu wa kijiji na kumbukumbu ya maandishi na marekebisho kufanyika katika katiba hii.

1.2. kuhamasisha wanakijiji juu ya utaratibu wa uchangiaji mfumo wa uchangiaji wa wanufaika kwa ajili ya usajili wa ardhi ya kijiji kwa mpangilio.

1.3. Kufungua akaunti ya benki au mfumo wa malipo kwa kutumia mitandao ya simu, kwa kadili itakavyohitajika na NMB Benki kama ilivyoamriwa na mkutano wa kijijini siku ya......... mwezi ..............202.........

1.4. Kuarifu mkutano mkuu wa kijiji taarifa za akaunti na kuhimiza wanufaika kuchangia michango yao katika akaunti iliyofunguliwa kwa lengo ya kuhakikisha michango yote inachangwa ndani ya siku 30 tangu kufunguliwa kwa akaunti tarehe ....... mwezi ..........202........

1.5. Kusimamia rejista ya malipo yote yaliyofanyika kwa ajili ya usajili wa ardhi ya kijiji katika taasisi ya kifedha.


1.6. Kuidhinisha Mtekelezaji wa Usajili wa Ardhi ya Kijiji, ambae ni: Mradi wa umilikishaji Ardhi Vijiji uliofadhiliwa na shilika la msaada la kimarekani, USAID (LTA) kuendelea na zoezi la usajili wa ardhi ya kijiji pamoja na Idara ya Ardhi na kuwezesha upatikanaji wa kumbukumbu za mwenendeno wa uchangiaji kadiri itakavyohitajika.

1.7. Kuarifu mkutano mkuu wa kijiji, Mtekelezaji wa Mradi wa umilikishaji Ardhi (LTA) na Idara ya Ardhi kutoa uthibitisho wa maandishi kutoka taasisi ya fedha, uchangiaji utakapofikia asilimia zifuatazo kulingana na makadirio ya vipande vya ardhi kama ilivyobainishwa na Halmashauri ya kijiji, Mtekelezaji wa Mradi wa umilikishaji Ardhi (LTA) na Idara ya Ardhi.

1.7.1 Michango itakapofikia asilimia 5 kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa zoezi la uhakiki wa mipaka ya kijiji na maandalizi ya cheti ardhi cha kijiji.

1.7.2 Asilimia 10 ya michango yote ya wanufaika itakapopokelewa kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa zoezi la maandalizi ya mpango wa matumizi bora ya ardhi na uhamasishaji na mafunzo ya sheria za ardhi.

1.7.3 Asilimia 50 ya michango yote ya wanufaika itakapopokelewa kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa zoezi la uhamasishaji kwa wanawake, vitongoji, makundi maalum, mafunzo kwa wapima wasaidizi, upimijaji wa vipande vya ardhi na zoezi la kupokea mapingamizi na marekebisho.

1.7.4 Asilimia 80 ya michango yote ya wanufaika itakapopokelewa kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa zoezi la kudurufu na kusajili Hati za Hakimiliki za Kimila.

1.8. Kufanya mawasiliano ya karibu na Mtekelezaji wa Mradi wa umilikishaji Ardhi (LTA) na Idara ya Ardhi katika usimamizi wa zoezi la usajili wa ardhi ya kijiji.

1.9. Kuripoti kwa Halmashauri ya kijiji na mkutano mkuu wa kijiji juu ya michango iliyokusanywa na matumizi katika zoezi la usajili wa ardhi ya kijiji.

1.10. Kuripoti kwa mkutano wa kijiji juu ya mchakato wa utekelezaji wa mradi mpaka hatua ya mwisho wa upokeaji wa mapingamizi na marekebisho, taarifa juu ya michango ya walengwa ambayo haijakamilika na malipo ambayo yatahitajika kabla ya mchakato wa kuchapisha na usajili wa Hati za Hakimiliki za Kimila kuanza, na tarehe ya mwisho kwa wanakijiji kuchangia. Kutoa taarifa kwa wanakijiji ya kwamba, Hati za Hakimiliki za Kimila zitatolewa kwa waliokamilisha michango yao kwa tarehe hiyo na kuwashauri wanakijiji kwamba gharama za ziada zitatozwa kwa Hati za Hakimiliki za Kimila zilizochapishwa, kusajiliwa na kutolewa baada ya tarehe ya sherehe ya utoaji wa Hati.

2. Muundo wa Kamati ya Usajili wa Ardhi ya Vijiji.

Kamati ya Usajili wa Ardhi ya Vijiji inaundwa na mwakilishi angalau mmoja kutoka kila kitongoji, ambaye sio kiongozi wa kitongoji , Kamati itakua na idadi ya watu sita ambao kati yao 50% lazima wawe wanawake. Watu wafuatao wameteuliwa kama wanakamati na halmashauri ya kijiji mnamo siku ya tarehe ........... mwezi ........... 202........ na kupitishwa na mkutano wa kijijini siku ya tarehe ........ mwezi ........ 202....

Jina Kitongoji Jinsia Namba ya Simu

(Me/Ke)

......................................... ..................................... .................. .......................................... ......................................... ..................................... .................. .......................................... .......................................... ..................................... ................. .......................................... ......................................... ..................................... .................. ..........................................


......................................... ..................................... ................... ........................................

.......................................... .................................... .................. ..........................................

......................................... .................................... .................. ..........................................

......................................... .................................... .................. ..........................................

.......................................... .................................... .................. ..........................................

3. Viongozi wa kamati.

Wanakamati wafuatao wamechaguliwa kuwa viongozi na kupitishwa na Mkutano Mkuu wa Kijiji siku ya tarehe ............... mwezi ............ 2020.

3.1. Mwenyekiti wa Kamati ni …………………… na amepitishwa na mkutano mkuu wa kijiji. 3.2. Katibu wa Kamati ni …………………………… na amepitishwa na Mkutano Mkuu wa Kijiji. 3.3. Mweka Hazina wa Kamati ni …………………….. na amepitishwa na mkutano mkuu wa kijijini.

4. Watia Saini walioidhinishwa / Waanzishaji na watoa Idhini.

Watu wafuatao wameteuliwa kama waweka saini /watoa vibali kwaajili ya kuidhinisha malipo yatakayofanywa kwa taasisi ya kifedha kama itakavyoamriwa na mkutano mkuu wa kijiji na kwa mujibu wa katiba hii:

4.1. ………………imeidhinishwa na mkutano mkuu wa kijijini kama muweka saini/mtoa idhini 4.2. ………………imeidhinishwa na mkutano mkuu wa kijijini kama muweka saini/mtoa idhini 4.3. ......................imeidhinishwa na mkutano mkuu wa kijijini kama muweka saini/mtoa idhini.

5. Kusimamia na Kufanya Maamuzi.

Kamati itafanya kazi chini ya agizo la mkutano mkuu wa kijiji na haina mamlaka ya kutoa maamuzi au kuchukua hatua bila idhini ya mkutano mkuu wa kijiji. Utaratibu unaofuata umepitishwa na mkutano wa kijiji na utafuatwa na Kamati.

6. Mchakato wa Usimamizi wa Utaratibu wa Uchangiaji wa Gharama za Upimaji na Usajili wa Ardhi

6.1. Kiasi kinachopaswa kulipwa kwa Hati ya Hakimilki na walengwa kama mchango wa gharama ya Hati ya Hakimilki, ambayo ni pamoja na uhakiki wa mpaka wa kijiji, utayarishaji wa Mpango wa Matumizi ya Ardhi ya Kijiji, gharama za marekebisho ya masjala ya ardhi ya kijiji ni ni TSH. 30,000 (Shilingi elfu thelathini za Kitanzania) kama ilivyoidhinishwa na mkutano wa kijijini hapo tarehe .......... mwezi ........... 202........

6.2. Michango yote ya wanufaika italipwa katika akaunti ya benki iliyofunguliwa katika taasisi ya fedha iliyoorodheshwa hapo juu kwa mujibu wa kifungu 1 (b) cha katiba hii katika akaunti itakayopewa jina la USAJILI WA ARDHI ................, akaunti namba .................. Akaunti ya usajili wa ardhi ya Kijiji.

6.3. Taasisi ya kifedha itaweka rekodi ya watu waliotoa michango yao na kiasi kilicholipiwa kwa kila mkazi.

6.4. Kamati itatunza daftari la malipo yote yaliyotolewa na kila mkazi kwa kukabidhiwa risiti kutoka taasisi ya fedha kwa jina la mkazi

6.5. Kamati imeidhinishwa kutumia pesa zilizowekwa katika akaunti ya kijiji kwaajili madhumuni ya usajili wa ardhi ya kijiji tu na kufuatia idhini ya wazi ya mtekelezaji wa usajili wa ardhi ya kijiji


6.6. Gharama zilizopatikana wakati wa utekelezaji wa mchakato ni kwa shughuli zifuatazo.

6.6.1. Uhakiki wa mipaka ya kijiji

6.6.2. Maandalizi ya Mpango wa Matumizi ya Ardhi ya Kijiji na uhamasishaji wa mikutano ya vijiji

6.6.3. Uhamasishaji juu ya mpango wa usajili wa ardhi wa vijiji kwaajili ya wakazi, mikutano ya vitongoji, mikutano ya wanawake, mikutano maalum ya vikundi mbalimbali na vijana katika shule za sekondari na wafugaji

6.6.4. Mafunzo kwa wapima wasaidizi na wahakiki.

6.6.5. Upimaji na uhakiki wa vipande vya ardhi kwa kutumia Teknolojia ya simu (MAST).

6.6.6. Kuwezesha mchakato wa zoezi la mapingamizi na marekebisho

6.6.7. Ununuzi wa vifaa vya shajala kama vile: fomu za ardhi ya vijiji, daftari la usajili wa ardhi ya kijiji, vitabu vya uhakiki wa maslahi ya ardhi, karatasi za rimu, mafaili, wino na vifaa vingine vitakavyotumika wakati wa uchapishaji na usajili wa hatimiliki za kimila.

6.6.8. Gharama za usafirishaji zinazohusiana na shughuli zote zilizotajwa hapo juu

6.6.9. Malipo kwa wakazi waliodhibitishwa na kuhusika kwenye shughuli zilizotajwa hapo juu

6.6.10. Malipo ya Maafisa Ardhi wa Wilaya, Maafisa Maendeleo ya Jamii na wafanyakazi wengine wa wilaya wanaohusika moja kwa moja katika shughuli tajwa hapo juu

6.6.11. Malipo kwa wafanyakazi wanaohusika katika mchakato wa kuchapa na kusajili Hatimiliki za kimila

6.6.12. Gharama zinazohusiana moja kwa moja na ukarabati wa Masjala ya Ardhi ya Kijiji na manunuzi ya makabati kwaajili uhifadhi salama wa hati ya hakimilki na samani za masjala ikiwa inahitajika.

7. Mchakato wa makusanyo, Matumizi na marejesho ya gharama za usajili wa ardhi ya vijiji.

7.1. Michango yote iliyokusanywa itahifadhiwa katika akaunti ya benki ya Usajili wa Ardhi ya Kijiji na itasimamiwa na Kamati ya Usajili wa Ardhi ya Kijiji kwa idhini ya mkutano mkuu wa kijiji.

7.2. Kamati ya Usajili wa Ardhi ya Kijiji itafanya malipo kwa awamu kwa Mtekelezaji wa Usajili wa Ardhi ya Kijiji kama ifuatavyo:

7.2.1 Mtekelezaji wa mradi wa usajili wa ardhi ya kijiji (LTA) ataomba kulipwa asilimia 50 ya michango baada ya kukamilika kwa uhakiki wa mipaka ya ardhi ya kijiji, maandalizi ya mipango ya matumizi bora ya ardhi na shughuli za uhamasishaji wa mkutano wa vijiji.

7.2.2 Ongezeko la malipo ya asilimia 30 na hivyo kufanya jumla ya asilimia 80 ya michango yote ya wanufaika kwa kuzingatia idadi halisi ya vipande vya ardhi vilivyopimwa italipwa baada ya kukamilika kwa uhamasishaji, mafunzo ya wapima wasaidizi na wahakiki, mafunzo kwa ngazi ya vitongoji, mafunzo ya wanawake, vijana kwenye shule za sekondari na makundi mengine na kabla ya uchapishwaji wa hatimiliki za kimila.

7.2.3 Kufuatia malipo ya 80% ya michango yote kukamilika, Hati za Hakimiliki za Kimila zitachapishwa na kusajiliwa kwa wanakijiji ambao wamelipia michango yao. Wanakijiji waliobaki ambao hawajachangia kwa hatua hiyo watapewa wiki nne za kuchangia na kufuatiwa na sherehe ya utoaji wa Hati za Hakimiliki za Kimila ambayo itafanyika kwa wanakijiji wote waliolipia michango yao. Wanakijiji ambao hawajalipia michango yao kufikia hatua hii watatatakiwa kufanya maombi ya kupewa Hati za Hakimiliki za Kimila na kwa kuwa wamechelewa kulipia Hati zao, malipo ya ziada yatatozwa kwa ajili ya kuchapa, kusajili na kutoa Hati za Hakimiliki za Kimila.


7.2.4 Kufuatia utoaji wa Hati za Hakimiliki za Kimila kwa wanakijiji waliolipia kwenye sherehe ya utoaji wa Hati za Hakimiliki za Kimila, salio lote la michango lililobaki kutoka kwenye michango yote iliyopokelewa kutoka kwa wanakijiji italipwa kwenye akaunti ya benki ya pamoja ya mradi wa Usajili wa Ardhi ya Kijiji (maelezo yatatolewa na mradi wa urasimishaji ardhi Vijijini).

8. Mchakato wa kuidhinisha uhamishaji wa fedha kutoka akaunti ya usajili wa ardhi ya kijiji kwenda akaunti ya pamoja

8.1. Mtekelezaji wa Usajili wa Ardhi ya Kijiji atawasilisha ripoti kamili ya shughuli na ombi la malipo ya 50% ya michango baada ya kukamilika kwa shughuli za uhakiki wa mipaka ya ardhi ya kijiji, maandalizi ya mipango ya matumizi bora ya ardhi na uhamashishaji wa sheria ya ardhi ya kijiji, pamoja na rasimu ya muhutasari kwa ajili ya kuidhinishwa na mkuitano mkuu.

8.2. Baada ya mkutano mkuu wa kijiji kuidhinisha malipo ya 50%, muhutasari utawasilishwa katika taasisi ya fedha kwa ajili ya malipo na nakala itatumwa kwa mkurugenzi wa halmashauri ya wilaya kwa ajili ya kumbukumbu.

8.3. Mtekelezaji wa mradi wa usajili wa ardhi ya kijiji atawasilisha ombi la malipo ya 80% ya michango yote kulingana na idadi halisi ya vipande vya ardhi vilivyo hakikiwa baada ya kukamilika kwa shughuli za uhamasishaji, mafunzo kwa wapima wasaidizi na wahakiki, uhamasishaji ngazi za vitongoji, mafunzo kwa vikundi vya wanawake na vijana na makundi maalum, upimaji na uhakiki wa vipande vya ardhi na mapingamizi na marekebisho pamoja na rasimu ya muhtasari ulioidhinishwa na mkutano mkuu wa kijiji.


8.5. Mtekelezaji wa usajili wa ardhi ya kijiji atawasilisha ripoti kamili na ombi la malipo ya 100% ya michango kulingana na idadi halisi ya Hatimiliki za kimila zilizo durufiwa na kusajiliwa na kuwasilishwa kijijini kwa wanufaika waliokamilisha malipo wiki nne tangu kuanza kwa zoezi la kudurufu na kusajili Hatimiliki za kimila, pamoja na rasimu ya muhtasari ulioidhinishwa na mkutano mkuu.


8.7. Mtekelezaji wa usajili wa ardhi ya kijiji (LTA) atathibitisha kupokea malipo kwa barua ya uthibitisho kwa kamati ya usajili wa ardhi ya kijiji.

9. Kuvunjwa kwa kamati ya usajili wa ardhi

Baada ya kukamilika kwa mchakato wa usajili wa ardhi kamati itavunjwa kwa uamuzi wa mkutano mkuu wa kijiji na taasisi ya fedha italipa pesa zote zisizotumiwa katika akaunti ya pamoja iliyosimamiwa na LTA kwa niaba ya Halmashauri ya Wilaya ya Iringa.

10. Makubaliano ya katiba ya usajili wa ardhi ya kijiji

Katiba hii imesomwa, kujadiliwa na kukubaliwa na wanakijiji wote. Na kusainiwa na kamati ya usajili wa ardhi ya kijiji na halmashauri ya kijiji kwa niaba ya mkutano mkuu wa kijiji.

Mwenyekiti wa kamati Katibu wa kamati

Jina: ……………………………….. Jina: …………………………………...


Saini: ……………………………… Saini: ………………………………….

Tarehe: …………………………… Tarehe: ………………………………

Mwenyekiti wa Kijiji Afisa Mtendaji wa kijiji

Jina: ……………………………… Jina: …………………………………

Saini: ……………………………… Saini: ………………………………….

Tarehe: …………………………… Tarehe: ………………………………

(Muhuri) (Muhuri)

ANNEX B: VILLAGE LAND REGISTRATION COMMITTEE CONSTITUTION (ENGLISH)

Constitution of the Village Land Registration Committee

For:

...................................................................... VILLAGE

...................................................................... DISTRICT

Preamble We, the members of …………………………….. village council on behalf of the villagers, do ordain and establish this constitution, which provides regulations for systematic village land registration using the Land Tenure Assistance (LTA) beneficiary contribution model. This committee is established in accordance with the Local Government Act No. 7 of 1982 and section 8 of the Village Land Act (CAP 114), which provide a mandate to the village council to establish a committee which shall be approved by village assembly to advise and make recommendations on village land management but such a committee does not have the powers to make any decisions concerning village land management (subsection 8(4)). The established committee is to be known as Village Land Registration Committee (VLRC).

Purpose of the Village Land Registration Committee (VLRC) The Village Land Registration Committee (VLRC) in …………………………………………………………. Village, ………………………………………….District has been formed in accordance with the Local Government Act No. 7 of 1982 and the Village Land Act No 5 of 1999 for the purpose of facilitating systematic land registration in the village using a beneficiary contribution model where residents contribute to the cost of obtaining Certificates of Customary Rights of Occupancy (CCRO) which are issued following the process developed by the Land Tenure Assistance (LTA) activity using the Mobile Application for Secure Tenure (MAST).


1. Role of the VLRC

The role of the VLRC is: 1.1. To operate under a mandate from the village assembly as set out in this constitution,

which mandate can only be changed by the village assembly and recorded in writing by formal amendment to this constitution.

1.2. To sensitize residents on the beneficiary contribution model for the systematic village land registration

1.3. To open a bank account or mobile money account, as the case may be, with ............................................................................. (Financial Institution) as mandated to do so by the village assembly on the ........... day of .........................20........

1.4. To notify the village assembly of the details of the account and to request residents to deposit their contributions in the said account with the intention of all contributions being made within a period of thirty days of such notice or such other time period, namely ....................................., as may be agreed upon by the village assembly

1.5. To manage a register of all payments made by residents into the financial institution

1.6. To authorize the Village Land Registration Implementer, namely: Feed the Future/USAID Tanzania Land Tenure Assistance Activity (LTA) to proceed to work with the District Land Office to implement the village land registration process and authorize the financial institution to provide the Village Land Registration Implementer with bank records of receipts and payments into the designated account as requested

1.7. To notify the village assembly, the Village Land Registration Implementer and the District Land Office, and provide written confirmation from the financial institution, when the following percentages of beneficiary contributions have been received based on the estimated number of land parcels as determined by the Village Council, District Land Office and Village Land Registration Implementer:

1.7.1. 5% of all beneficiary contributions have been received and the VLRC will request commencement of the village boundary verification process

1.7.2. 10% of all beneficiary contributions have been received and the VLRC will request commencement of the Village Land Use Planning (VLUP) process and initial sensitization of the village assembly

1.7.3. 50% of all beneficiary contributions have been received and the VLRC will request commencement of the hamlet and women’s and other marginalized group sensitization, training of parasurveyors, demarcation and adjudication, and public display for the objections and corrections process

1.7.4. When 80% of contributions have been paid and the VLRC will request commencement of printing and registration of CCROs

1.8. To liaise with the District Land Office and Village Land Registration Implementer to oversee the systematic village land registration process in the village

1.9. To report to the village council and the village assembly on contributions received and expenses paid in respect of village land registration in the village, and on the progress of the village land registration process

1.10. To report to the village assembly when the process has been completed to the end of the objections and correction stage, the beneficiary contributions that are still outstanding and the payments that will be required before the process for printing and registration of CCROs can commence, and the final date on which payments will be


accepted. To notify residents that CCROs will only be issued to beneficiaries who are fully paid up at that date and to advise residents that additional costs will be charged for CCROs printed, registered and issued after the date of the issuance ceremony.

2. Composition of the VLRC

The VLRC is made up of at least one representative from each hamlet, which may not be the hamlet leader, with a minimum of six people in total of whom at least 50% shall be women. The following people have been have been properly appointed as members of the VLRC by the village council on the ........... day of .........................20........ and approved by the village assembly on the ........... day of .........................20........ Name Hamlet Gender Contact Mobile No (W/M) ......................................... ..................................... .................. .......................................... ......................................... ..................................... .................. ......................................... .......................................... ..................................... ................. ......................................... ......................................... ..................................... .................. .......................................... ......................................... ..................................... .................. ........ .................................. .......................................... .................................... .................. .......................................... ......................................... .................................... .................. .......................................... ......................................... .................................... .................. .......................................... .......................................... .................................... .................. .......................................... 3. Office Bearers

The following persons have been elected as office bearers and approved by the village assembly on the ........... day of .........................20........

3.1. The Chairperson of the VLRC is ................................................. and has been approved by the village assembly.

3.2. The Secretary of the VLRC is ......................................................and has been approved by the village assembly

3.3. The Treasurer of the VLRC is ..................................................... and has been approved by the village assembly.

4. Authorized Signatories/Initiators and Authorizers

The following people have been appointed as authorized signatories/approvers for authorization of payments to be made to and by the financial institution as mandated by the village assembly and in accordance with the process provided by the implementer and this constitution:

4.1. ................................................. has been approved by the village assembly as an authorized signatory/approver.

4.2. ................................................ has been approved by the village assembly as an authorized signatory/approver.

4.3. ................................................ has been approved by the village assembly as an authorized signatory/approver.


5. Mandate and Decision Making

The committee will act under the mandate of the village assembly and it has no authority to take decisions or actions without the village assembly’s approval. The following process has been approved by the village assembly and will be followed by the VLRC. 6. Process for Administering Beneficiary Contributions

6.1. The amount to be paid per CCRO by beneficiaries as a contribution towards the cost of the CCRO, which includes verification of the village boundary, preparation of the Village Land Use Plan (VLUP), and assistance in the establishment of Village Registry Office, is TSH 30,000 (thirty thousand Tanzanian Shillings) as approved by the village assembly on ................. day of .............................20...........

6.2. All beneficiary contributions will be paid into the account held in the above-named Financial Institution in accordance with clause 1(b) of this constitution in an account to be named (village name)..................................... Village Systematic Land Registration Account

6.3. The financial institution will keep a record of the persons who made the deposits and the amount held on behalf of each named resident

6.4. The VLRC will keep a register of all payments made on behalf of each resident on presentation of a receipt from the financial institution in the name of the resident

6.5. The VLRC is authorized to use the funds deposited in the said account only for the purposes of the systematic village land registration process following the express approval of the village land registration implementer

6.6. The expenses incurred in the course of implementation of the process are limited to the following activities:

6.6.1. Verification of village boundaries

6.6.2. Preparation of Village Land Use Plan (VLUP) and village assembly sensitization

6.6.3. Sensitization on the village land registration program for residents in, hamlet meetings, women’s meetings, special meetings for marginalized groups and youth at senior secondary schools and pastoralists if applicable

6.6.4. Training for adjudicators and parasurveyors

6.6.5. Adjudication and demarcation of land parcels using MAST

6.6.6. Facilitation of the objections and corrections process

6.6.7. Purchase of stationery, including official government forms and adjudication and registration books and ink cartridges for printing and registration of CCROs

6.6.8. Transport costs related directly to the abovementioned activities

6.6.9. Per diem payments for approved residents involved in the abovementioned activities

6.6.10. Per diem payments for District Land Office, Community Development and other district staff directly involved in the abovementioned activities

6.6.11. Per diem payments for staff involved in the printing and registering process

6.6.12. Costs directly related to the rehabilitation of an office for the Village Land Registry and for the supply of lockable cabinets for the safe storage of CCROs and furniture if required.


7. Procedure for collection, expenditure and reimbursement of the village registration cost

7.1. All the amounts collected will be kept in a Village Land Registration Bank Account and will be managed by the Village Land Registration Committee (VLRC) with the approval of the village assembly.

7.2. The Village Land Registration Committee (VLRC) will make approved interim payments to the Village Land Registration Implementer as follows:

7.2.1. 50% of the total expected beneficiary contributions by residents on completion of the process to verify the village boundaries, preparation of the Village Land Use Plan (VLUP) and village assembly sensitization.

7.2.2. A further 30% (cumulative payment of 80%) of the total beneficiary contributions by residents based on claims and demarcated land parcels, on completion of sensitization and training of parasurveyors and adjudicators, hamlets, women’s groups, youth in secondary schools and other marginalized groups where appropriate, demarcation and adjudication, public display of maps and objections and corrections process, and prior to printing and registration of CCROs.

7.2.3. Following payment of 80% of all contributions CCROs will be printed, registered for those residents who are fully paid up. The remaining residents who have not contributed by that stage will be given four weeks to contribute following which an issuance ceremony will be held and all paid up residents will be issued their CCROS. Any residents who have not paid by that stage will be able to make an application for a late issuance of their CCROs however an additional charge will be levied for printing, registering and issuing late CCROs.

7.2.4. Following the issuance of CCROs to paid up residents at the issuance ceremony; the remaining balance of all contributions received from residents by the VLRC will be paid to the Village Land Registration Implementer’s revolving bank account (details to be provided by LTA).

8. Procedures for approval of the transfer of funds from the Village Land Registration Bank Account to the Revolving Account 8.1. Village Land Registration Implementer shall submit a detailed activity report and a

request for payment of 50% of the expected beneficiary contributions to the VLRC on completion of the village boundary verification, preparation of VLUP and sensitization of the village assembly together with a draft minute to be approved by the village assembly

8.2. On approval of the 50% payment by the village assembly the minute will be provided to the financial institution for payment and to the District Executive Director (DED) for their records

8.3. Village Land Registration Implementer shall submit a detailed activity report and a request for payment of 80% of all expected beneficiary contributions based on actual claims and demarcated land parcels to the VLRC on completion of sensitization and training of parasurveyors and adjudicators, hamlets, women’s groups, youth in secondary schools and other marginalized groups where appropriate, demarcation and adjudication, public display of maps and objections and corrections process, and prior to printing and registration of CCROs, together with a draft minute to be approved by the village assembly

8.4. On approval of the 80% payment by the village assembly the minute will be provided to the financial institution for payment and to the District Executive Director (DED) for


their records 8.5. Village Land Registration Implementer shall submit a detailed activity report and a

request for payment of 100% of all beneficiary contributions based on number of CCROs registered, printed and delivered on completion of registration and printing of CCROs for all paid up residents on a date four weeks after the commencement of the printing process, together with a draft minute to be approved by the village assembly


8.7. The Village Land Registration Implementer (LTA) shall acknowledge receipt of all funds transferred by issuing a confirmation letter to the VLRC.

9. Dissolution of the VLRC

On completion of the process the VLRC will be dissolved by decision of the village assembly and the financial institution shall pay any outstanding funds into an account administered by LTA on behalf of DLO. 10. Agreement of the Village Land Registration Constitution

This constitution has been read, discussed and agreed upon by all villagers. And signed by VLRC and Village council members on behalf of village assembly.

VLRC Chairperson VLRC Secretary

Name: ………………………………….. Name: ………………………… Signature: ……………………………… Signature: ……………………… Date: …………………………………... Date: …………………………

Village Chairperson Village Executive Officer Name: ………………………………….. Name: ………………………… Signature: ……………………………… Signature: ……………………… Date: …………………………………... Date: ……………………………

(Official Stamp) (Official Stamp)


ANNEX C: MEMORANDUM OF UNDERSTANDING (KISWAHILI)

HATI YA MAKUBALIANO

BAINA YA

HALMASHAURI YA KIJIJI CHA ...............................

NA

MTEKELEZAJIA WA USAJILI WA ARDHI YA KIJIJI (LTA)

NA

IDARA YA ARDHI, HALMASHAURI YA WILAYA YA IRINGA

JUU YA

USAJILI WA ARDHI YA KIJIJI KWA KUTUMIA UCHANGIAJI WA WANAKIJIJI

HATI YA MAKUBALIANO


Hati hii ya makubaliano (MOU) ni kati ya Halmashauri ya Kijiji cha ....................., yenye anwani S. L.P 108 Wilaya ya Iringa (humu ikitambulika kama Halmashauri ya kijiji), Mtekelezaji wa Usajili wa Ardhi ya Kijiji, Ambaye ni mradi wa urasimishaji ardhi vijijini (LTA) mwenye anwani, Ghorofa la kwanza, Jengo la ASAS mtaa wa Uhuru, Iringa ( humu akitambulika kama LTA) na Idara ya Ardhi Halmashauri ya wilaya ya Iringa yenye anwani, S.L.P 108, Iringa (humu akitambulika kama Idara ya Ardhi). Kwa pamoja wakitambulika kama, "Washiriki."

KWAMBA LTA inafanya kazi kusaidia Ofisi ya Ardhi ya wilaya ya Iringa na Mbeya kufanya usajili wa ardhi ya kijiji chini ya sheria ya vijiji na. 5, 2001, sheria ya mipango ya matumizi ya ardhi,2007 na sheria ya utatuzi wa migogoro ya ardhi, 2002. . NA KWAMBA, Wizara ya Ardhi, Nyumba, na Maendeleo ya Makazi (humu ikijulikana kama Wizara ya Ardhi) imekubali na kupitisha mchakato wa usajili wa ardhi wa kijiji kwa mfumo wa LTA na kuafikiana na teknolojia za MAST na TRUST katika usajili wa awali na usajili wa miamala ya ardhi ya kijiji nchini Tanzania. NA KWAMBA, Halmashauri ya Kijiji cha .......................... Katika wilaya ya Iringa, kwa mujibu wa Sheria ya Serikali za Mitaa namba 7 ya 1982 na Sheria ya Ardhi ya Kijiji Na 5 ya 1999 imeamua kutekeleza usajili wa ardhi ya kijiji kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi ambapo wanakijiji wanachangia gharama za upatikanaji wa Hatimiliki za kimila.

NA KWAMBA, Hati hii ya makubaliano inaelezea mfumo wa utekelezaji wa usajili wa ardhi ya vijiji kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi katika kijiji kwa kushirikiana na Halmashauri ya kijiji ambapo wanakijiji watachangia kiasi cha Tsh 30,000 kwa Hatimiliki ya kimila moja. NA KWAMBA, michango itagharamia: posho kwa ajili ya shughuli za uwandani kwa watumishi wa Idara ya Ardhi na LTA; gharama za usafiri kwenda uwandani, gharama za uhakiki wa mipaka ya vijiji, gharama ya maandalizi ya mipango ya matumizi bora ya ardhi, gharama za uhamasishaji pamoja na mafunzo kwaa; Halmashauri ya kijiji, mkutano mkuu wa kijiji, wapima wasaidizi na wahakiki, mafunzo ya wanawake, mafunzo ngazi ya vitongoji, vijana na makundi maalum; upimaji na uhakiki wa vipande vya ardhi, mapingamizi na marekebisho, kudurufu na kusajili Hatimiliki za kimila, kuwasilisha Hatimiliki za kimila katika masjala ya ardhi ya kijiji, zoezi la ugawaji wa Hatimiliki za kimila na ukarabati wa masjala ya ardhi ya kijiji kwa ajili ya uhifadhi wa Hatimiliki za kimila.

HIVYO BASI, washiriki wanakubaliana kushirikiana kutekeleza usajili wa ardhi ya kijiji cha ........................kama ifuatavyo:

USAID.GOV LTA MONTHLY REPORT NO 51 FEBRUARY 2020 | 75

1. Madhumuni la Hati hii ya Makubaliano

Madhumuni ya hati hii ya makubaliano ni:

1.1. Kutoa mfumo wa kushirikiana baina ya washiriki, kuhusu utekelezaji wa usajili wa ardhi wa kijiji.

1.2. Kuanzisha ushirikiano baina ya Halmashauri ya kijiji, Idara ya Ardhi na LTA (washiriki) wa namna ya kusimamia na kuheshimu makubaliano ya pamoja katika utekelezaji wa usajili wa ardhi ya kijiji.

1.3. Kubainisha wajibu na majukumu ya Halmashauri ya kijiji, Idara ya Ardhi juu ya mchakato, malengo, njia na muda wa utekelezaji wa usajili wa ardhi ya kijiji kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi.

2. Malengo

Halmashauri ya kijiji, Afisa Mtendaji wa Kijiji, Idara ya Ardhi na LTA wanakusudia kufanya kazi pamoja ili kufanyikisha malengo yafuatayo:

2.1. Kujenga uelewa kwa wanakijiji juu ya sheria za ardhi zinazosimamia haki za ardhi na usimamizi wa ardhi,

2.2. Kujenga uelewa kwa wanakijiji kuhusiana na utekelezaji wa usajili wa ardhi ya kijiji kwa kutumia utaratibu wa uchangiaji wa gharama za upimaji na usajili wa ardhi.

2.3. Kujenga uelewa kwa halmashauri ya kijiji na mkutano mkuu wa kijiji juu yao na majukumu ya kamati mbalimbali zikiwemo: kamati ya uhakiki, kamati ya matumizi bora ya ardhi na ardhi na kamati ya usajili wa ardhi ya kijiji katika usajili wa ardhi ya kijiji,

2.4. Kuteua kamati ya usajili wa ardhi ya kijiji kwa usimamizi wa mkutano mkuu wa kijiji, itakayosimamia zoezi la usajili wa ardhi ya kijiji na kusimamia michango inayokusanywa kwa ajili ya usajili wa ardhi ya kijiji kwa niaba ya mkutano mkuu.

2.5. Kupunguza na kutatua migogoro ya ardhi baina ya vijiji jirani, wamiliki binafsi, wakulima na wafugaji.

2.6. Kuhakiki mipaka ya ardhi ya kijiji na kuhakiki uandaliwaji wa cheti cha ardhi ya kijiji inapobidi,

2.7. Kuandaa au kupitia mipango ya matumizi bora ya ardhi inapobidi.

2.8. Kupima na kuhakiki vipande vya ardhi na kutoa Hatimiliki za kimila.

3. Cheti cha Ardhi ya Vijiji (VLC)

3.1. Hatimiliki za kimila haziwezi kutolewa hadi kijiji kiwe na cheti cha ardhi ya kijiji, Cheti cha ardhi cha kijiji ni nyaraka inayobainisha mipaka ya ardhi ya kijiji na kuthibitisha umiliki wa ardhi kwa kijiji na kinatoa mamlaka kwa halmashauri ya kijiji kusimamia ardhi ya kijiji na matumizi ya ardhi kwa kuzingatia sheria ya kimila.

3.2. LTA itawezesha mchakato wa kuhakikisha kuwa cheti cha ardhi ya kijiji kimepitishwa kikamilifu, pamoja na: 3.2.1. Kupanga mikutano na halmashauri za vijiji vya jirani kujadili na kukubaliana juu ya mipaka ya kijiji


3.2.2. Kuandaa mihutasari ya mikutano na kurekodi makubaliano kwenye fomu maalum (Fomu ya Ardhi ya Kijiji No.1) kusainiwa na kuhakikishwa na mpimaji ardhi wa wilaya na kuchora ramani zilizokubaliwa kwa kutumia MAST. 3.2.3. Kuratibu na mpima ardhi wa wilaya juu ya kuhakiki mipaka ya ardhi ya vijiji na kuandaa mchoro wa ramani ya kijiji. 3.2.4. Kupeleka mchoro wa ramani ya kijiji kwa mkurugenzi wa upimaji na ramani kwa ajili ya kupitishwa 3.2.5. Kuandaa nakala tatu za cheti cha ardhi ya kijiji na kusainiwa na Mwenyekiti wa Kijiji na Afisa Mtendaji wa Kijiji na kugongwa muhuri wa ofisi. 3.2.6. Kupeleka nakala mbili kwa ajili ya kusainiwa na kamishna wa ardhi. 3.2.7. Kuhifadhi nakala ya cheti cha ardhi cha kijiji katika masjala ya ardhi ya wilaya na masjala ya ardhi ya kijiji.

4. Majukumu la Halmashauri ya Kijiji

4.1. Halmashauri ya kijiji itapendekeza na mkutano mkuu wa kijiji utapitisha majina ya kamati zifuatazo ambazo zitasaidia katika usimamizi wa ardhi ya kijiji na usajili wa ardhi ya kijiji:

4.1.1. Baraza la ardhi la kijiji: linaundwa na wajumbe saba kati yao angalau watatu wanapaswa kuwa wanawake. Shughuli ya baraza la ardhi la kijiji ni kusuluhisha migogoro inayohusiana na ardhi, baraza la ardhi la kijiji halina mamlaka ya kuamua matokeo ya mgogoro lakini tu laweza kupatanisha na pande zinazohusika na mgogoro zikishindwana zaweza kukata rufaa kwenda baraza la utatuzi la kata.

4.1.2. Kamati ya maamuzi ya Kijiji: Inaundwa na wajumbe wasiozidi tisa kati yao 50% wanapaswa kuwa wanawake. Wajibu wa kamati ya maamuzi katika usajili wa ardhi ya kijiji ni kushirikiana na wapima wasaidizi katika uhakikiki wa maslahi ya ardhi na pale inapowezekana kutatua migogoro midogo midogo inayohusiana na ardhi kipindi cha upimajia, kutambua hakimiliki za kimila na kutunza rekodi za wamiliki wa ardhi katika mfumo wa MAST.

4.1.3. Kamati ya usimamizi wa mpango wa matumizi bora ya ardhi: inaundwa na wajumbe nane kati yao watatu wapaswa kuwa wanawake ina jukumu la kuandaa mpango wa matumizi bora ya ardhi kwa mamlaka waliopewa na halmashauri ya kijiji na mkutano mkuu wa kijiji.

4.1.4. Kamati ya usajili wa ardhi ya kijiji inaundwa na walau mjumbe mmoja kutoka kila kitongoji, ambae sio kiongozi wa kitongoji inajumuisha mwakilishi mmoja kutoka kila kitongoji, itakua na wajumbe wasiozidi sita kati yao 50% watakuwa wanawake. Kamati ya usajili wa ardhi ya kijiji ina jukumu la kusimamia mchakato wa usimamizi wa usajili wa ardhi ya kijiji kwa mamlaka ya Halmashauri ya kijiji na mkutano mkuu wa kijiji kwa ushirikiano wa karibu na LTA na Idara ya Ardhi. Kamati itafanya kazi kwa mujibu wa katiba ambayo imebainisha majukumu ya kamati hii katika mchakato wa usajili wa ardhi ya kijiji na hati ya makubaliano.

4.2. Sheria ya Ardhi ya Vijiji namba 5 ya mwaka 1999 imeipa halmashauri ya kijiji mamlaka yafuatayo katika usimamizi wa ardhi ya kijiji:

4.2.1. Kuunda baraza la ardhi la kijiji, kamati ya maamuzi na kamati ya matumizi bora ya ardhi kama hazikuwepo katika kijiji.

4.2.2. Kuwasilisha kwa mkutano mkuu majina ya wanakamati waliopendekezwa kwa ajili ya kuidhinishwa.

4.2.3. Kupanga ardhi kwa matumizi tofauti kwa watumiaji baada ya majadiliano na serikali.


4.2.4. Halmashauri ya kijiji hairuhusiwi kugawa zaidi ya ekari 50 za ardhi kwa mtu binafsi au taasisi. Kama mwombaji anahitaji zaidi ya ekari 50 atapaswa kuwasilisha maombi yake kwa halmashauri ya wilaya.

4.2.5. Kutoa mapendekezo katika maandalizi ya mpango wa matumizi bora ya ardhi na kuuwasilisha kwa mkutano mkuu wa kijiji kwa kuidhinishwa.

4.2.6. Kusimamia na kutunza ardhi ya kijiji, maliasili na mazingira.

4.2.7. Kuwasilisha taarifa ya usimamizi wa ardhi kwa baraza la maendeleo la kata

4.2.8. Kutoa hatimiliki za kimila kwa wanakijiji

4.2.9. Kuanzisha sheria ndogo ndogo zitakazo simamia ardhi ya kijiji baada ya kupitishwa na mkutano mkuu wa kijiji.

4.3. Wajibu wa halmashauri ya kijiji katika utoaji wa hatimiliki ya kimila ni pamoja na:

4.3.1. Kuhakikisha kuwa hatimiliki za kimila zinatolewa kwa mwakijiji mmoja mmoja, makundi, au taasisi zinazotambulika kisheria au kwa wabia ambao ni raia.

4.3.2. Yaweza kutoa hatimiliki za kimila katika ardhi ya hifadhi baaada ya makubaliano na mamlaka husika ya uhifadhi.

4.3.3. Yaweza kutoa hatimiliki ya kimila kwa muda maaalum kwa mwanakijiji asiye mkazi na bila kikomo kwa wanakijiji ambao ni wakazi.

4.3.4. Kuratibu utoaji wa hakimilki za kimila kwa mujibu wa sheria ya kimila na kuhakikisha kuwa sheria za kimila haziwabagui wanawake, watu wenye mahitaji maalum, watoto au makundi mengine katika jamii.

4.3.5. Yaweza kutoza kodi yam waka,ada na ushuru kwenye ardhi ya kijiji.

4.3.6. Kuhakikisha kuwa inatoa hatimiliki ya kimila kwa matumizi endelevu ya ardhi kama vile: kilimo kinachozingatia mbinu bora za kilimo, ufugaji endelevu kwa mujibu wa utamaduni na kuhakikisha uhifadhi wa mazingira.

4.3.7. Kuhakikisha kwamba hatimiliki ya kimila ina hadhi sawa kisheria kama hati itolewayo chini ya sheria ya ardhi namba 4 ya 1999.

5. Mkutano mkuu wa kijiji una wajibu ufuatao katika usimamizi na utawala wa ardhi ya kijiji:

5.1. Sheria ya Ardhi ya Kijiji Na. 5 ya 1999 inatoa mamlaka kwa halmashauri ya kijiji na mkutano mkuu wa kijiji kusimamia ardhi ya kijiji

5.2. Majukumu ya mkutano mkuu wa kijiji ni pamoja na:

5.2.1. Kukubali au kukataa ugawaji wa ardhi au ukaliwaji wa ardhi ya kijiji.

5.2.2. Kuidhinisha ugawaji wa ardhi na utoaji wa hatimiliki za kimila.


5.2.3. Kuidhinisha au kufanya maboresho ya lazima katika aina za matumizi ya ardhi kama ilivyopendekezwa na kamati ya mpango wa matumizi bora ya ardhi katika mpango wa matumizi bora ya ardhi.

5.2.4. Kuidhinisha majina ya wajumbe wa kamati za: kamati ya ardhi ya kijiji, kamati ya maamuzi, kamati ya matumizi bora ya ardhi na kamati ya usajili wa ardhi ya kijiji kama ilivyopendekezwa na halmashauri ya kijiji.

5.2.5. Kuwasilisha kwa halmashauri ya wilaya malalamiko ya mkutano mkuu wa kijiji yaliyowasilishwa katika mkutano mkuu wa kijiji wenye wajumbe wasiopungua 100 ya halmashauri ya kijiji kushindwa kusimamia ardhi ya kijiji kwa mujibu na halmashauri ya kijiji itawasilisha malalamiko hayo kwa kamishna wa ardhi.

6. Mpango wa matumizi bora ya ardhi

6.1. Ardhi ya kijiji haiwezi kusajiliwa na hatimilki za kimila kutolewa kama kijiji hakina mpango wa matumizi bora ya ardhi. Sheria ya ardhi ya kijiji inaandaliwa kwa mujibu wa sheria ya mipango miji namba 6 ya mwaka 2007, sheria ya ardhi ya kijiji namba 5 ya 1999 na sheria ya mazingira ya mwaka 2004.

6.2. Maandalizi ya Mpango wa matumizi bora ya ardhi ni mchakato wa kupanga na kutenga matumizi ya ardhi, kusimamia. Sheria ya ardhi ya vijiji inabainisha kuwa kamati ya matumizi bora ya ardhi itashirikiana na kamati shirikishi ya matumizi ya ardhi ya wilaya kuandaa mpango wa matumizi bora wa ardhi ambao utawasilishwa na kupitiwa na halmashauri ya kijiji na kuidhinishwa na mkutano mkuu wa kijiji. Mpango wa matumizi bora ya ardhi unabainisha matumizi mbalimbali kama vile makazi, kilimo, ufugaji, hifadhi na mapito ya mifugo.

6.3. Halmashauri ya kijiji itapendekeza majina ya wajumbe 9 wa kamati ya matumizi bora ya ardhi kati yao wanne watakuwa ni wanawake kwa ajili kuandaa mpango wa matumizi bora ya ardhi.

6.4. Halmashauri ya kijiji itaandaa mkutano mkuu wa kijiji kwa ajili ya kupitisha mpango wa matumizi bora ya ardhi.

6.5. LTA itawezesha mchakato wa maandalizi ya mpango wa matumizi bora ya ardhi kwa kuhakikisha yafuatayo:

6.5.1. Kuratibu tathmini shirikishi ya kijiji inafanywa na timu shirikishi ya mpango wa matumizi bora ya ardhi ya wilaya na kamati ya matumizi bora ya ardhi ya wilaya kwa kushirikiana na Afisa mipango miji.

6.5.2. Maandalizi ya nyaraka na ramani zote

6.5.3. Kuwasilisha mpango wa matumizi bora ya ardhi kwa halmashauri ya wilaya na mamlaka nyingine za juu kwa ajili ya kupitiwa.

6.5.4. Kuandaa nakala za ramani za mipango ya matumizi bora ya ardhi ambazo zitabandikwa katika ofisi ya kijiji itayowezesha utekelezaji wa mpango wa matumizi bora ya ardhi mbeleni..

6.6. Hatimiliki za kimila zitatolewa kwa mujibu wa mpango wa matumizi bora ya ardhi, kwa kuzingatia haki za ardhi zilizokuwapo na maombi ya hatimiliki ya kimila yanayoangukia katika maeneo ya huduma za jamii kama vile shule, masoko, hifadhi ya vyanzo vya maji, hifadhi ya barabara na hifadhi ya misitu au malisho, maeneo tengefu ya malihai na nje ya mipaka ya ardhi ya kijiji hazitatolewa.


6.7. LTA haitowezesha maandalizi yoyote ya mipango kina au mipango miji na haitafanya usajili wa ardhi kwa maeneo yaliyopendekezwa kama miji.

7. Mchakato wa usajili wa ardhi ya kijiji

7.1. Washiriki watafanya kazi kwa pamoja kutekeleza usajili wa ardhi ya kijiji.

7.2. Halmashauri ya kijiji itapendekeza majina ya wajumbe wa baraza la ardhi ya kijiji, kamati ya maamuzi na kamati ya usajili wa ardhi ya kijiji na wataidhinishwa na mkutano mkuu wa kijiji.

7.3. Halmashauri ya kijiji itahakikisha kuwa kamati ya usajili wa ardhi ya kijiji inafanya kazi kwa mujibu wa misingi ya hati ya makubaliano na katiba.

7.4. Halmashauri ya kijiji itahakikisha utekelezaji unafanyika kwa muda uliopangwa bila ya ucheleweshwaji usio lazima.

7.5. Halmashauri ya kijiji itahakikisha kuwa wanakijiji wanachangia kwa wakati katika utekelezaji wa usajili wa ardhi ya kijiji.

7.6. Idara ya Ardhi itahakikisha kuwa vipande vyote vya ardhi vinapimwa na kuandaliwa hatimiliki za kimila kwa kuzingatia sheria ya ardhi ya vijiji na miongozo ya wizara.

7.7. LTA itasaidi halmashauiri ya kijiji, Afisa mtendaji wa kijiji, kamati ya usajili wa ardhi ya kijiji na Idara ya Ardhi kuhakikisha zoezi la usajili wa ardhi ya kijiji linafanikiwa pamoja na:

7.7.1. Maandalizi ya mikutano ya mafunzo na uhamasishaji kwa ngazi ya halmashauri ya kijiji, mkutano mkuu wa kijiji, kamati ya matumizi bora ya ardhi, kamati ya maamuzi na wapima wasaidizi, kamati ya usajili wa ardhi, vitongoji, wanafunzi wa sekondari na makundi mengine.

7.7.2. Kuwezesha na kusimamia zoezi la uhakiki wa maslahi ya ardhi na upimaji

7.7.3. Kuwezesha utatuzi wa migogoro ya ardhi kama ipo katika ngazi ya kijiji na kutoa mafunzo kwa halmashauri ya kijiji, kamati ya maamuzi, baraza la ardhi ya kijiji juu ya utatuzi wa migogoro.

7.7.4. Kutengeneza rekodi ya kidigitali ya maombi yote ya vipande vya ardhi vilivyopimwa kwa ajili ya zoezi la mapingamizi na marekebisho.

7.7.5. Kuwezesha kudurufu na kusajili hatimiliki za kimila.

7.7.6. Kusaidia halmashauri ya kijiji na Afisa mtendaji wa kijiji kuboresha masjala ya ardhi ya kijiji na kutoa mafunzo ya uendeshaji wake.

7.7.7. Kuwezesha zoezi la ugawaji wa hatimilki za kimila kwa wanakijiji

7.7.8. Kujenga uelewa kwa halmashauri ya kijiji, Afisa mtendaji wa kijiji na kamati ya maamuzi juu ya miamala ya hatimiliki ya kimila na mfumo wa TRUST.

8. Uchangiaji wa Wanakijiji

8.1. Halmashauri ya kijiji, Idara ya Ardhi na LTA wamefanya tathmini ya idadi ya kaya katika kijiji, na kwa mujibu wa kumbukumbu za takwimu juu ya wastani wa idadi ya vipande vya ardhi


vinavyomilikiwa na kaya moja kama ilivyobainika kwenye takwimu za utekelezaji wa mradi awamu ya kwanza zinasaidia kufanya makadirio ya idadi ya vipande vya ardhi katika kijiji. Kwa misingi hiyo idadi ya vipande vya ardhi katika kijiji ni: …………………………………….. (idadi ya vipande vya ardhi kwa maneno………………… …………………………………………………………………………..…………………………)

8.2. Halmashauri ya kijiji na kamati ya usajili wa ardhi ya kijiji baada ya kupata ridhaa ya maandishi kutoka kwa mkurugenzi wa wilaya itahakikisha akaunti ya usajili wa ardhi ya kijiji inafunguliwa kwa mujibu wa katiba.

8.3. Halmashauri ya kijiji itatoa taarifa kwa maandishi kwa mkutano mkuu, LTA na Idara ya Ardhi kutoka katika taasisi ya fedha juu ya mwenendo wa michango pale asilimia zifuatazo za michango zitakapofikiwa kwa mujibu wa makadirio ya idadi ya vipande vya ardhi katika kijiji:

8.3.1. Pale 5% ya michango yote ya wanakijiji itapofikiwa kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa utekelezaji wa zoezi la uhakiki wa mipaka ya ardhi ya kijiji.

8.3.2. Pale 10% ya michango yote ya wanakijiji itakapofikiwa kamati ya usajili wa ardhi ya kijiji itaomba kuanza kwa zoezi la maandalizi ya mpango wa matumizi bora ya ardhi na hatua za awali za uhamasishaji juu ya mafunzo ya uelewa kwa mkutano mkuu.

8.3.3. Pale 50% ya michango yote ya wanakijiji itakapofikiwa kamati itaomba kuanza kwa shughuli za uhamasishaji kwa ngazi ya vitongoji, makundi ya wanawake na makundi mengine, mafunzo kwa wapima wasaidizi na wahakiki na zoezi la mapingamizi na marekebisho.

8.3.4. Pale 80% ya michango yote ya wanakijiji itakapofikiwa kwa kuzingatia idadi halisi ya vipande vya ardhi vilivyopimwa kamati itaomba kuanza kwa zoezi la kudurufu na kusajili hatimiliki za kimila.

8.4. LTA itawasilisha ripoti kamili ya utekelezaji wa shughuli kwa halmashauri ya kijiji na kamati ya usajili wa ardhi ya kijiji na kuomba kulipwa 50% ya michango ya wanakijiji baada ya kukamilika kwa zoezi la uhakiki wa mipaka ya ardhi ya kijiji, maandalizi ya mpango wa matumizi bora ya ardhi na uhamasishaji. Halmashauri ya kijiji na kamati ya usajili wa ardhi ya kijiji itawasilisha maombi kwa mkutano mkuu wa kijiji kwa ajili ya kuidhinisha malipo.

8.5. Baada ya kuidhinisha 50% ya malipo na mkutano mkuu,muhtasari utawasilishwa kwa taasisi ya fedha kwa ajili ya malipo na nakala itawasilishwa kwa mkurugenzi wa halmashauri ya wilaya kwa ajili ya kumbukumbu.

8.6. LTA itawasilisha ripoti kamili ya utekelezaji wa shughuli na maombi ya malipo ya 80% ya michango ya wanakijiji kwa kuzingatia idadi halisi ya vipande vilivyopimwa kwa halmashauri ya kijiji, Idara ya Ardhi na kamati ya usajili wa ardhi ya kijiji baada ya kukamilika kwa zoezi la mafunzo kwa wahakiki na wapima, uhamasishaji ngazi ya vitongoji, wanawake na makundi maalum, wanafunzi wa serikali ikibidi upimaji na zoezi la mapingamizi na marekebisho na kabla ya kudurufu na kusajili hatimiliki za kimila. Halmashauri ya kijiji na kamati ya usajili wa ardhi ya kijiji itawasilisha maombi kwa mkutano mkuu wa kijiji kwa ajili ya kuidhinisha malipo.

8.7. Baada ya kuidhinisha 80% ya malipo na mkutano mkuu muhtasari utawasilishwa kwa taasisi ya fedha kwa ajili ya malipo na nakala itawasilishwa kwa mkurugenzi wa halmashauri ya wilaya kwa ajili ya kumbukumbu.


8.8. LTA itawasilisha ripoti kamili ya utekelezaji wa shughuli na maombi ya malipo ya 100% ya michango ya wanakijiji kwa kuzingatia idadi halisi ya vipande vilivyopimwa kwa halmashauri ya kijiji, Idara ya Ardhi na kamati ya usajili wa ardhi ya kijiji baada ya wiki ya nne toka kuanza kwa zoezi la kudurufu na kusajili hatimiliki za kimila. Halmashauri ya kijiji na kamati ya usajili wa ardhi ya kijiji itawasilisha maombi kwa mkutano mkuu wa kijiji kwa ajili ya kuidhinisha malipo.

8.9. Baada ya kuidhinisha 100% ya malipo na mkutano mkuu muhtasari utawasilishwa kwa taasisi ya fedha kwa ajili ya malipo na nakala itawasilishwa kwa mkurugenzi wa halmashauri ya wilaya kwa ajili ya kumbukumbu.

8.10. LTA itathibitisha kupokelewa kwa malipo kwa kuandika barua ya uthibitisho kwa halmashauri ya kijiji, Idara ya Ardhi na kamati ya usajili wa ardhi ya kijiji.

9. Muda wa Utekelezaji

9.1. Muda unaotarajiwa katika utekelezaji wa zoezi la usajili wa ardhi ya kijiji hadi kutolewa kwa hatimiliki za kimila pasipo kuingiliwa kwa visababishi vya nje ambavyo vipo nje ya uwezo wa kuratibiwa na vinaweza kuchelewesha utekelezaji kama hali ya hewa, uchaguzi, mazishi au mabadiliko ya muundo wa serikali na miongozo ni kama ifuatavyo:

9.1.1. Uhakiki wa mipaka ya ardhi ya kijiji (wiki moja) inatazamiwa kukamilika tarehe:…………………………

9.1.2. Maandalizi ya mpango wa matumizi bora ya ardhi na kupitishwa na mkutano mkuu wa kijiji (wiki mbili) inatazamiwa kukamilika tarehe:…………………………

9.1.3. Uhamasishaji na kujenga uelewa kwa halmashauri ya kijiji, mkutano mkuu wa kijiji, makundi ya wanawake, wanafunzi wa sekondari, makundi maalum kama wafugaji, wahakiki na wapima wasaidizi (wiki tano) inatazamiwa kukamilika tarehe:…………………………

9.1.4. Shughuli za maandalizi ya ramani kwa ajili ya maandalizi ya mapingamizi na marekebisho(wiki moja) inatazamiwa kukamilika tarehe:…………………………

9.1.5. Zoezi la mapingamizi na marekebisho (wiki mbili) inatazamiwa kukamilika tarehe:…………………………

9.1.6. Kushughulikia mapingamizi na marekebisho na kuandaa orodha ya hatimiliki za kimila (wiki moja) inatazamiwa kukamilika tarehe:…………………………

9.1.7. Kamati ya usajili wa ardhi ya kijiji kuwataarifu wanakijiji juu ya tarehe ya mwisho wa uchangiaji (wiki mbili) inatazamiwa kukamilika tarehe:…………………………

9.1.8. Kudurufu, kusajili na kukabidhi hatimiliki za kimila kwa wanakijiji waliokamilisha malipo yao (wiki mbili) inatazamiwa kukamilika tarehe: ……………………

9.1.9. Kukamilisha zoezi la kudurufu, kusajili na kukabidhi hatimiliki za kimila ambazo malipo yalichelewa hadi tarehe ya mwisho………………………………………. Wanakijiji watakaochelewa watatozwa tozo ya ucheleweshwaji ili kufidia gharama za kudurufu na kusajili hatimiliki za kimila. Hatimiliki nyinginye zitakazobakia zitatolewa na Idara ya Ardhi kwa gharama.


10. Tarehe ya kuanza kutumika

Hati hii ya makubaliano itaanza kutumika siku na tarehe itakaposainiwa na wahusika wa pande zote wa hati hii ya makubaliano. Wahusika wananuia kushirikiana na kusaidiana katika kutekeleza usajili wa ardhi ya kijiji kwa misingi ya hati hii ya makubaliano, Hati hii ya makubaliano itaendelea kufanya kazi hadi kukamilika kwa utekelezaji wa usajili wa ardhi ya kijiji isipokuwa tu kama itasitishwa kwa ilani ya maandishi.

KWA USHUHUDA NA UTHIBITISHO, kwa saini zao hapa chini, pande zote za hati hii ya makubaliano wanafanya hati hii ya makubaliano kuanza kutekelezwa rasmi tarehe ………………….. mwezi ……………….2020.

Mwenyekiti wa kijiji Afisa mtendaji wa kijiji

Jina: ……………………… Jina: …………………………………

Saini: …………………… Saini: …………………………………

Tarehe: ……………...... Tarehe: ...……………………………

(Muhuri wa ofisi) (Muhuri wa ofisi)

Idara ya Ardhi LTA

Jina: …………………………………… Jina: …………………………………………….

Saini: ………………………………… Saini: …………………………………………

(Muhuri wa ofisi) (Muhuri wa ofisi)


ANNEX D: MEMORANDUM OF UNDERSTANDING (ENGLISH)

MEMORANDUM OF UNDERSTANDING

BETWEEN

…………………………………. VILLAGE COUNCIL

AND

VILLAGE LAND REGISTRATION IMPLEMENTER (LTA)

AND

DISTRICT LAND OFFICE, IRINGA DISTRICT

REGARDING

VILLAGE LAND REGISTRATION USING THE LTA BENEFICIARY CONTRIBUTION MODEL


MEMORANDUM OF UNDERSTANDING (MOU)

This Memorandum of Understanding (MOU) is between the ……………………. Village Council, with principal address at the Iringa District, P.O. Box I08 - Iringa, (hereinafter referred to as the VC), the Village Land Registration Implementer, namely Feed the Future/USAID Tanzania Land Tenure Assistance (LTA) with principal address at ASAS Building, 1st Floor, Uhuru Avenue, Iringa (hereinafter referred to as LTA), and the Iringa District Land Office with principal postal address at PO Box 108, Iringa (hereinafter referred to as DLO), collectively, the "Participants." WHEREAS, LTA works to support the District Land Office in Iringa District to assist local government authorities in the delivery of systematic village land registration under the Village Land Act, No. 5 1999; Village Land Regulations, 2001; the Land Use Planning Act, 2007; and The Courts (Land Disputes Settlements) Act, 2002. AND WHEREAS, The Ministry of Lands, Housing, and Human Settlements Development (referred to hereafter as the Ministry of Lands) has accepted and approved the LTA village land registration process and adopted the Mobile Application to Secure Tenure (MAST) and the Technical Register Under Secure Tenure (TRUST) as the preferred digital data capture system and digital land administration system respectively for systematic village land registration and for post registration transactions in Tanzania. AND WHEREAS, The Village Council in …………………………………………………………. Village, Iringa District, in accordance with the Local Government Act No. 7 of 1982 and the Village Land Act No 5 of 1999 wishes to implement systematic village land registration in the village using the LTA beneficiary contribution model where residents contribute to the cost of obtaining Certificates of Customary Rights of Occupancy (CCRO) AND WHEREAS, this MOU outlines an implementation framework for systematic village land registration using the LTA beneficiary contribution model by LTA and the DLO in the village with the support of the VC and where the costs are covered by a contribution by the residents of TZS 30,000 per Certificate of Customary Right of Occupancy (CCRO) AND WHEREAS, the contributions cover the cost of: all per diem payments for fieldwork undertaken by DLO and LTA staff; the costs of transportation to and from the village for fieldworkers; the costs associated with verifying the village boundary; the costs associated with preparing a Village Land Use Plan (VLUP); the costs associated with public outreach, sensitization and training in the village including the village council, village assembly, parasurveyors and adjudicators, women’s sensitization, hamlet level trainings, youth sensitization at secondary schools and sensitization for other marginalized groups; demarcation and adjudication activities; printing and public display of maps for objections and corrections, the costs associated with registration, printing and delivery of CCROs to village registry offices, issuance ceremonies, and support for secure storage of Village Land Registry copies of CCROs. NOW, THEREFORE, the "Participants'' desire to express their understandings and intentions to cooperate in the implementation of systematic village land registration in …………………………..village as follows:

USAID.GOV LTA MONTHLY REPORT FEBRUARY 2020 |85

3. Purpose of the MOU

The purpose of this MOU is:

3.1. To provide a framework for collaboration between the Participants, regarding the implementation of systematic village land registration in the village.

3.2. To establish an alignment between the VC, the DLO and LTA (the "Participants") to jointly reaffirm respective commitments to implement the systematic village land registration process.

3.3. To define the process, objectives, approaches and timeline for the implementation of systematic village land registration using the LTA beneficiary contribution model.

3.4. To describe the respective roles and responsibilities of the VC, the Village Executive Officer (VEO), DLO and LTA and agreed targets and objectives in the implementation of systematic village land registration in the village.

4. Objectives

The VC, VEO, DLO and LTA intend to work together in a joint approach to achieve the following objectives:

4.1. To provide awareness to village residents of the Tanzanian laws which establish land rights and govern the management of village land.

4.2. To provide awareness to village residents regarding the implementation of village land registration using the LTA village land registration process and beneficiary contribution model.

4.3. To provide awareness to the VC and village assembly (VA) on the respective roles of the VC, the VA, the Village Land Council, the Village Land Adjudication Committee, the Village Land Use Management Committee and the Village Land Registration Committee (VLRC) in land administration and management and systematic village land registration.

4.4. To establish the Village Land Registration Committee (VLRC) for management of the village land registration process and administer the funds collected by residents on behalf of the VC and villagers.

4.5. To reduce land conflicts and resolve land disputes between neighboring villages, individual landholders, farmers and pastoralists.

4.6. To verify village land boundaries and ensure registration of a Village Land Certificate (VLC) where required.

4.7. To prepare or revise Village Land Use Plans (VLUP) where necessary.

4.8. To adjudicate and demarcate individual land parcels and to issue CCROs to claimants.


5. Village Land Certificate (VLC)

5.1. CCROs cannot be issued unless the village has a Village Land Certificate, which is a legal document that shows the boundaries and area of the village land, confirms the ownership of village land and gives the village the authority to administer and manage the land, and use of land for villagers in accordance with customary law in the village.

5.2. LTA will facilitate a process to ensure that the Village Land Certificate (VLC) is fully approved, including:

5.2.1. Arranging meetings with the village councils of neighboring villages to discuss and agree on the village boundaries

5.2.2. Preparing minutes of the meetings and recording the agreement on the prescribed form (Village Land Form No.1) to be signed and dated district land surveyor and mapping the agreed boundaries using MAST

5.2.3. Co-ordinating with the district land surveyor to survey the village land boundary and to prepare a Village Survey Plan

5.2.4. Submitting the Village Survey Plan to the relevant Survey and Mapping authorities for approval and once approved, preparing the Deed Plan for the village boundary

5.2.5. Supporting the DLO to prepare three copies of the Village Land Certificate and delivering them to the village office for signing and stamping by the Village Chairperson and Village Executive Officer

5.2.6. Submitting two copies of the original and duplicate of Village Land Certificate to the Assistant Land Commissioner for approval and signature. One copy of the VLC remains at the Zonal Land Office

5.2.7. Submitting the original and one copy for registration at the District Land Office, delivering the original VLC to the Village Office and ensuring the copy is filed at the DLO.

6. Role of the Village Council

6.1. The village council will appoint, and the village assembly will approve, the following committees that will assist in village land management and village land registration:

6.1.1. Village Land Council: comprises of seven members of which at least three should be women. The role of the Village Land Council is to mediate disputes relating to land. Village Land Councils do not have power to determine the outcome of a dispute but merely to facilitate the resolution of disputes between parties failing which to refer the dispute to the Ward Tribunal

6.1.2. Village Adjudication Committee: comprises of no more than nine members of which at least 50% should be women. The role of the Village Adjudication Committee is to participate in the village land registration process by accompanying


parasurveyors and claimants while property lines are identified, resolve disputes on the spot where possible, confirm the identity and right of the claimants to claim, and maintain a written record of the claim to supplement the digital record created by LTA using MAST

6.1.3. Village Land Use Management Committee: comprises of eight members of which at least three should be women. The role of the Village Land Use Management Committee is to prepare a Village Land Use Plan (VLUP) under mandate from the village assembly and with the participation and approval of the village assembly.

6.1.4. Village Land Registration Committee (VLRC): comprises of at least one representative from each hamlet, which may not be the hamlet leader, with a minimum of six people in total of whom at least 50% shall be women. The role of the Village Land Registration Committee (VLRC) is to manage the process of systematic village land titling in the village under mandate from the village assembly and in close co-operation with LTA and DLO. The VLRC is governed by a constitution attached to this MOU, which sets out its roles and responsibilities and the process for implementing village land registration in the village.

6.2. Village Land Act No. 5 of 1999 gives the village council the following roles in managing village land:

6.2.1. To nominate villagers to form the Village Land Council, Village Adjudication Committee, Village Land Use Management Committee, if they do not yet exist in the village

6.2.2. To present the names of the proposed members of these committees to the village assembly for approval

6.2.3. To allocate land for different users after negotiating with the local government

6.2.4. The village council is not allowed to allocate more than 50 acres of land per person or institution. If the applicant wants more than 50 acres, he or she should submit an application to the District Council

6.2.5. To make recommendations for the preparation of a Village Land Use Plan (VLUP) and to present it to the village assembly for approval

6.2.6. To manage and conserve village land, natural resources, and the environment

6.2.7. To submit village land management reports to the Ward Development Council

6.2.8. The village council is responsible for issuing CCROs to residents in the village

6.2.9. To establish bye-laws for land management approval by the village assembly

6.3. The village council’s role in issuing CCROs includes:

6.3.1. To ensure that CCROs are issued to the citizens, groups, or recognized legal entities with members or partners who are citizens

6.3.2. May issue CCROs on reserve land after contact and agreement with the respective conservation authority


6.3.3. May issue CCROs for a specified time to non-residents of the village, and for an unlimited time for the village residents

6.3.4. To regulate the issuing of CCROs in accordance with customary law so as to ensure that the customary laws do not discriminate against women, disabled people, children, or any other group in the community

6.3.5. May charge annual rental, fees and taxes on village land

6.3.6. To ensure that it is issuing CCROs for the sustainable use of the land, such as good agricultural practices and sustainable livestock keeping according to traditions and customs, and ensures the conservation of the environment.

6.3.7. To recognize that CCROs have the same legal status and effect as Granted Rights of Occupancy (COs).

7. The Village Assembly’s Role in Land Administration and Management

7.1. The Village Land Act No. 5 gives authority to the village council and the village assembly to manage village land.

7.2. The role of the village assembly includes:

7.2.1. To accept or reject the allocation or occupation of village land.

7.2.2. To approve land allocation and granting of CCROs.

7.2.3. To approve or make necessary adjustments on the type of land use proposed by the Village Land Use Management Committee in the Village Land Use Plan (VLUP).

7.2.4. To approve the names of the members of the Village Land Council, Village Land Adjudication Committee, Village Land Use Management Committee, and Village Land Registration Committee (VLRC), as proposed by the village council.

7.2.5. To forward complaints raised in a village assembly meeting of no less than 100 residents to the District Council about how the village council may be failing to manage village land, and the District Council will inform Commissioner for Land.

8. Village Land Use Plan (VLUP)

8.1. Village land cannot be registered and CCROs cannot be issued unless there is a current Village Land Use Plan (VLUP). VLUPs are prepared in accordance with the Land Use Planning Act. No. 6 of 2007, the Village Land Act. No. 5 of 1999 and the National Environmental Act of 2004.

8.2. Village land use planning is a process with which land use in a planning area or zone are prescribed, managed, monitored and evaluated. The Land Use Act No. 6 of 2007 prescribes that the Village Land Use Management Committee (VLUMC) in


collaboration with the District Planning and Land Use Management (PLUM) team will prepare a Village Land Use Plan (VLUP) present it to the village council and thereafter, the village assembly for review and approval. The VLUP will allocate village land for various purposes such as housing, agriculture, livestock, forestry, conservation, and maintaining corridors for wildlife and pastoralists

8.3. The VC will nominate and arrange a village assembly meeting to approve the appointment of the Village Land Use Management Committee (VLUMC) comprising of nine members of which four shall be women

8.4. The VC will arrange village assembly meetings as required for the approval of the VLUP

8.5. LTA will facilitate a process to ensure that a Village Land Use Plan (VLUP) is prepared, including the following:

8.5.1. The District Planning and Land Use Management (PLUM) team with the VLUMC to co-ordinate the Participatory Rural Appraisal (PRA) process, and LTA has engaged a Town Planner to coordinate this work

8.5.2. Preparing all documentation and maps required

8.5.3. Submitting VLUP for approval to the District Council, which in turns will submit it to higher level authorities for final review

8.5.4. Providing durable copies of the VLUP map for display in the village office to facilitate the enforcement of the VLUP in future.

8.6. CCROs will only be issued in accordance with the VLUP, taking into account existing rights, and claims on land parcels that fall within social service areas such as schools or markets, river reserves, road reserves and forest reserves, grazing or Wildlife Management Areas or fall outside the village land boundaries following verification will be rejected.

8.7. LTA will not facilitate any Detailed Village Settlement Plans or Urban Plans, and will not implement village land registration in areas that have been designated as future urban planning areas.

9. Village Land Registration Process

9.1. The Participants will work together to implement systematic village land registration in the village.

9.2. The VC will nominate residents to form the Village Land Council, Village Adjudication Committee and Village Land Registration Committee (VLRC) and have the members approved by the village assembly

9.3. The VC will ensure that the VLRC operates within the framework of this MOU and the proposed VLRC constitution attached

9.4. The VC will ensure that agreed timelines are followed and implementation proceeds


without unnecessary delay

9.5. The VC will ensure that the residents make their contributions on time and within the planned timeframe for implementation of the village land registration process

9.6. DLO will do all things necessary to ensure that land parcels in the village are registered and CCROs issued in accordance with the law and Ministry of Lands’ organizational structure and guidelines as the case may be

9.7. LTA will support the VC, VEO, VLRC and DLO to ensure the process for village land registration is implemented, including:

9.7.1. Arranging meetings for training and sensitization of the VC, village assembly, VLUMC, Village Land Council, Village Adjudication Committee, adjudicators and parasurveyors, VLRC, hamlets, women’s groups, youth in secondary schools and other marginalized groups such as pastoralists

9.7.2. Providing facilitation and oversight for the adjudication and demarcation process

9.7.3. Providing facilitation and oversight for the resolution of disputes, if any, at village level and training for the VC, Village Adjudication Committee and Village Land Council on resolving land disputes

9.7.4. Creating digital records of all land claims and preparing maps for public display of demarcated land parcels for the purpose of the objections and corrections process

9.7.5. Facilitating the registration and printing of CCROs by DLO

9.7.6. Supporting the VC and VEO to establish a secure Village Land Registry and provide training to the VC and VEO on maintaining the Village Land Registry copies of CCROs

9.7.7. Facilitating a process for the issuing of CCROs to residents

9.7.8. Training the VC, VEO and Village Adjudication Committee in post registration transactions and TRUST

10. Beneficiary Contributions

10.1. The VC, DLO and LTA have examined the number of households in the village and the extent to which records have been kept on parcels allocated to day as well as the average number of parcels per household in LTA completed villages to date to determine an agreed estimate of the expected number of land parcels to be claimed in this village is: …………………………………….. (amount in words………………… …………………………………………………………………………..…………………………………………………)

10.2. The VC, upon written District Executive Director (DED) approval will ensure that the VLRC opens a bank account in accordance with the VLRC constitution

10.3. The VC will notify the village assembly, LTA and DLO, and provide written confirmation from the financial institution, when the following percentages of


beneficiary contributions have been received based on the estimated number of land parcels as determined above:

10.3.1. When 5% of all estimated beneficiary contributions have been received the VLRC will request commencement of the village boundary verification process

10.3.2. When 10% of all estimated beneficiary contributions have been received the VLRC will request commencement of the Village Land Use Planning (VLUP) process and initial sensitization of the village assembly

10.3.3. When 50% of all estimated beneficiary contributions have been received the VLRC will request commencement of the hamlet and women’s and other marginalized group sensitization, training of parasurveyors, demarcation and adjudication, and public display for the objections and corrections process

10.3.4. When 80% of all contributions have been paid based on the number of actual claims and land parcels demarcated, the VLRC will request commencement of printing and registration of CCROs

10.4. LTA will submit a detailed activity report to the VC, DLO and VLRC and a request for payment of 50% of the expected beneficiary contributions on completion of the village boundary verification, preparation of VLUP and sensitization of the village assembly together with a draft minute to be approved by the village assembly


10.6. LTA will submit a detailed activity report and a request for payment of 80% of all expected beneficiary contributions based on actual claims and demarcated land parcels to the VC, DLO and VLRC on completion of sensitization and training of parasurveyors and adjudicators, hamlets, women’s groups, youth in secondary schools and other marginalized groups where appropriate, demarcation and adjudication, public display of maps and objections and corrections process, and prior to printing and registration of CCROs, together with a draft minute to be approved by the village assembly


10.8. LTA will submit a detailed activity report and a request for payment of 100% of all beneficiary contributions based on number of CCROs registered, printed and delivered on completion of registration and printing of CCROs for all paid up residents on a date four weeks after the commencement of the printing process, together with a draft minute to be approved by the village assembly



10.10. LTA will acknowledge receipt of all funds transferred by issuing a confirmation letter to the VC, DLO and VLRC.

11. Timeline

11.1. The anticipated timeline for the issuance of CCROs subject to external factors beyond the control of the participants such us weather, elections, funerals or changes in government structure or regulations, which may delay or disrupt implementation, is:

11.1.1. Village boundary verification (one week) anticipated completion date:…………………………

11.1.2. Preparation of VLUP and approval by village assembly (two weeks) anticipated completion date:…………………………

11.1.3. Awareness and training for VC, VA, women’s groups, hamlets, youth at secondary schools and other marginalized groups such as pastoralists, and training of adjudicators and parasurveyors, adjudication and demarcation (five weeks) anticipated completion date:…………………………

11.1.4. GIS data correction and preparation of maps (one week) anticipated completion date:…………………………

11.1.5. Public display for objections and corrections (two weeks) anticipated completion date:…………………………

11.1.6. Addressing objections and corrections and preparing a list CCROs for registration (one week) anticipated completion date:…………………………

11.1.7. Notification by VLRC to residents of final date for payment of beneficiary contributions (two weeks) anticipated completion date:…………………………

11.1.8. Registration and printing and issuance of CCROs for those who are fully paid up (two weeks) anticipated issuance ceremony date: ……………………

11.1.9. Late registration, printing and issuance of CCROs up to the final date ………………………………………. will incur a penalty to cover the costs of late registration. The DLO at a fee will issue any further CCROs.

12. Commencement and Duration

This MOU becomes operative on the date of its signing by the Participants and the Participants intend to cooperate and support the implementation of the activity within the spirit of this MOU, and it will continue to operate until the implementation process is complete unless it is earlier discontinued or modified by the Participants, by notice in writing.


IN WITNESS WHEREOF, by their signatures below, the parties have caused this Memorandum of Understanding to be executed and effective as of ………………….. day of ……………….2020.

Village Chairperson Village Executive Officer

Name: ……………………………………………. Name: …………………………………………….

Signature: ………………………………………… Signature: …………………………………………

Date: ……………………………………………... Date: ……………………………………………...


District Land Office

Village Land Registration Implementer (LTA)

Name: ……………………………………………. Name: …………………………………………….

Signature: ………………………………………… Signature: …………………………………………

Date: ……………………………………………... Date: ……………………………………………...
