logistic management 16-09-2011 (by geeta kumari)
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OGISTIC ANAGEMENT
Geeta Kumari
ROH&FW, Govt. of India, Patna
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WhatisLogistics?Lo istics is the . . . rocess of lannin
implementing, and controlling the efficient,
effective flow and storage of goods, services, andrelated information from point of origin to point of
consumption for the purpose of conforming to
customer requirements
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IsitdifferentfromSCM?Not
really!
management of materials, information, and
financial flows in a network consisting ofsupp ers, manu acturers, str utors, ancustomers
So, Logistics and Supply Chain are equivalentterms
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GoalsandObjectives
Tohave
materials
on
hand
when
needed
Topaythelowestpossibleprice,consistentwith Tominimizeinventoryinvestment Todevelo oodbu ersu lierrelationshi Todevelopalternativeandreliablesourceofsupply Tooperateefficiently
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Rightitem/material
g tquant ty Rightprice
Rightmethods/systemsandprocedures Ri ht eo le/attitudeorientedtowards
innovativeimprovements Rightquality,placeofdelivery
g ranspor Righthandlingmethods
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Materialforecasting,budgeting,planningand
procurement
Scheduling,purchasingandprocurement
Receivin ins ection ualit and uantit andforwarding
Inventory
control
,
storage
warehousing
and
distribution
Dispatch,shippinganddisposal
Coordinationalltheaboveactivities
eep ng a son etweenvar ous epartmentsan w t t esupplier/market
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LEADTIME Periodbetweenplacingorderandreceivingitems. BUFFERORSAFETYSTOCK Quantityofstores
setapart
as
an
insurance
against
the
variations
in
.
REORDERLEVEL Thestocklevelatwhichfresh.
*leadtime+bufferstockMrs.GeetaKumariRegionalConsultant,ROH&FW,Govt.ofIndia,Patna 7
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Economic
order
quantity most
economic
quantityofthematerialtobepurchased.
*=
Pc*Ic
A=annualdemandofitemsinunits
Oc=orderingcost
Pc=purchasecostofitemsperunit
Ic=inventorycarryingcostinpercentage
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Toensureuninterruptedflowofmaterial Tobuyeconomicallyinacompetitivemarket
Tokeepinventoryinvestmentlow
Todevelo oodbu ersu lierrelation Todevelopalternativeandreliablesourceof
supply
Toactaslogisticsintelligenceinformationcentrewithregardtospecification,processes,
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price,quality
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Mrs.GeetaKumariRegionalConsultant,ROH&FW,Govt.ofIndia,Patna 10
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Action Plan Meetin with SP s at Dte. NVBDCP in Dec. an. for
logistics requirements.
State demand is compiled by each technical division based on
technical justifications and balance stocks available with.
State demand and budget approved is taken into consideration
while preparing Procurement Action Plan.
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Government of India(GOI)
Director General of Health ServicesDGHS
Department of EconomicAffairs DEA
Ministry of Finance(MOF)
Ministry of Health & FamilyWelfare (MOH)
National Vector Borne Disease ControlProgramme (NVBDCP)
Drug Controller General of India(DCGI)
Logistics
.
ProcurementConsultant
Mrs.GeetaKumariRegionalConsultant,ROH&FW,Govt.ofIndia,Patna 12
Supporting Staff
Supporting Staff
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Procurement Support AgencyState Programme Officer (SPO) GMSDs
District Programme Officer
PHCs/CHCs (Block Level)
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Sub-Centre
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The most important aspects of overall procurement cycle
It lists procurement method, size of contracts/slices and
milestones during the procurement process
Procurement Plan is an excellent tool for monitoring the
progress and helps in taking corrective actions for delays Poor procurement planning increases the probability of
delays during the implementation
First procurement plan is prepared for initial 18 months of
the project, while the subsequent plans are on annual
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basis
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STEPS:
Assessment
of
requirement
ec ngprocuremen proce ure nc u ng
technicalspecifications
Preparationoftenderdocument
ReceivingandOpeningofthetender
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Evaluationofthetender
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Awardofcontract
PredispatchInspectionandtesting
Receiptofconsignment
Acceptance,storageanduse(orissue)ofthematerial.
Resolutionofdisputes,ifany
ofthesupplier
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Procurement Plan for the year 2008Procurement Plan for the year 2008--0909
Sr.No.
Activity Jan Feb. March April May June July Aug. Sept. Oct. Nov. Dec Responsibility
Preparation of list ofNVBDCP
1 drugs/equipments as per assessed
requirements
2Initiate Prepration of specifications
and Bid documents
NVBDCP
3Transmit specifications and Bid NVBDCP
4
MOH clearance of specifications
and Bid documents
NVBDCP
5Convey Approval to ProcurementAgency
NVBDCP
6 Issue Invitation of Bids
7 Open BidsHLL / UNOPS
8
Bids evaluation HLL / UNOPS
9
Meeting / approbal by MOH
10 Award ContractHLL / UNOPS
11 Inspection and shipmentHLL / UNOPS
12 Initial delivery at site HLL / UNOPS
13 Interim delivery at siteHLL / UNOPS
14 Final delivery at siteHLL / UNOPS
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15 Arrangement for Advance PaymentNVBDCP
16 Adjust Advance payments for finaladjustment
NVBDCP
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SupplyChain The main objectives of logistics and/or supply
, ,storage, movement and control of
case), so as to optimize personnel, physicalfacilities & capacity
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urposeo upp y a n
To
ensure
Six
rights
therightproducts
in
the
Right
quantities nt econ t ons qua ty
deliveredtotherightplace
a er g mean fortherightcost
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WhathappenedtoproductsinSupplyChain Four things that happen to products in supply
Stores
Used
xp re
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To ensure a reliable and uninterrupted supplyof good quality materials at service deliverypo nts or to t e en users
dealing with logistics and supply chain
management should know:
When to order or issue How much to order or issue
Maintain appropriate stock levels of all materials(drugs/commodities) to avoid stock outs andoverstocking which can lead to product loss due to
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.
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Actionrequiredatconsigneeend
Arrangeadequatestorespace
ropers oc reg s ers
Supply
chain
management Postdispatchinspection
Qualityassurance
Ensurethesupplyofdrugsinshelflife Monthlystockreporting
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Issues Noassessmentofadvance storere uirements
Noadequatestorespace
Littleknowledgeofstoragepractices
InterruptedSupplychain
Nomonitoringdrugsforitsusewithinshelflife
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LogisticsFlowfromStatetodistrict/PHC
Requirement
based Timely
ropertransportarrangement Wellinformed A at tor ac Budget(funds) Manpower
toc sentr esan ver cat on Regularreporting
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Monitoringandsupervision
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SupplychainManagement Assessmonthlyrequirements
Ensuremonthlysupply
ensurenostocksout
MonitorweeklystockpositionatPHC/subcentrelevel MonitormonthlystockpositionatState/Districtlevel
Regularreportsandreturns
me y
ee ac
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theconsumptionofdrugs
Difficulttoassessthestockswhichareinpipeline
PHCwisestocksshouldbemonitoredatdistrictlevelwithproperfeedback
Districtwisestocksshouldbemonitoredat
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ThingstoRemember rea equatestoc so rugs commo t es
presentinthedistrict/PHC(physical v rifi ti n
Isproperstoragefacilityavailablefor
Insecticides/
bednets/
drugs/
RD
Kits
etc
? rea rugsan commo esw n e r
periodofexpiry? Isthe rinci leoffirstex ir firstout FEFO
beingfollowed? Isthestockregisterbeingmaintained?
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Guidelines for Proper Storage of Drugs
Monitor the storage conditions Keep the stores away from rodents, insects and
termites
Safely handle the health commodities while loadingand unloadin from the trans ort vehicle
Keep store supplies in a dry, welllit and wellventilated store room with temp. control
rov e e rac s orage sys em or easy movemenof materials and personnel handling the store
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Cont .. Stack cartons in steel racks/slotted angles and at least
,
walls and other stacks and no more than 2.5 m (8ft)high
Use First Expiry First out (FEFO) principle
Store medical supplies separately, away from,
Arrange cartons with identification labels, expirydates, and manufacturing dates are visible
Secure store room from water penetration especiallyduring rainy season
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ont ..
Ensure that fire safety equipment (fire extinguisher) is
Ensure fire proof electrical fittings and appliances for anyfire due to short circuit and kee the stocks awa from theelectrical sockets
Separate damaged and expired stocks from the usable stockwithout delay as per the established procedure
Monitor stock levels, stock quantities and safety stocks and
up ate stoc e ger recor s an ma nta n t e es sa ecustody
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ThanksFor your lovely attention.
Have a nice dayave a nice day
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