Quick startup guideline for Zoom to set meeting (in desktop version)

Equipment Needed: laptop/computer with mic or webcam

Login to Zoom Open your browser(Chrome is preferred), URL: https://cuhk.zoom.us

Choose Sign in and login with your cuhk o365 account.

Schedule a meeting You can click SCHEDULE A MEETING

You can change Topic Name, Time, Date, Duration, etc.

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If it is a weekly/monthly meeting, you are suggested to use the Recurring meeting

For Recurrence meeting, you only need to schedule and do the setting one time for it.

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For the rest, you can use the default setting and scroll down to Save it.

For the meeting, you are suggested to add the committee chair as Alternative host, by entering his/her cuhk email address. Alternative host can start the meeting and have full control such as mute members.

After you Save it, you can see this screen. Click the Copy the invitation.

You can click Copy Meeting Invitation and paste the message in Email/Blackboard to send to the participants.

Starting the meeting After you schedule a meeting, you can start the meeting at scheduled time/you can test it before.

You can open the invitation URL you created from the invitation email in chrome browser:

e.g. Join URL: https://cuhk.zoom.us/j/997481090?pwd=xxxxxxxxx

For the first time, it will start to download Zoom installer file and you need to install it.

After you installed Zoom software, you open the URL again in the browser, it will pop up to open zoom

You Click the Open Zoom and you will see the Zoom popup. Click Join with Computer Audio

You can see this screen now.

You can Start Video if you allow the participants to see you.

You can Click Share Screen icon and see all the application you have opened in your computer. (You are suggested to open the lecture powerpoint/word documents before you Click Share Screen icon)

You can share your screen/powerpoint/word file. For example, you share the powerpoint file.

Your participants can only see your powerpoint file now.

If you want to change to other sharing/control, move your mouse icon to the top of the green box(ID :xxx-xxx-xxx) to show the menu bar.

You can change the sharing content such as another pdf file by New Share.

See Participants You Click Manage Participants in the menu bar and you can see WHO is in the meeting. You may Mute All if you want to silent others during your meeting. Participants will not see this screen if you select to share your powerpoint/word/pdf file. If you want to take attendance list, you can maximize the participants box and take a photo of it by your mobile.

You can close this window afterwards and open it anytime you need.

Polling (Voting) You can click the Polls button in the menu bar

Click Add a Question

Type in the Title Name, Question, available answers (such as Yes, No) and then Save it

You can Launch Polling now.

Your members will see this polling screen. You can End Polling after all voted or certain time.

After End Polling, you can share the result to your participants.

You may close this box or stop the sharing result and continue your meeting.

End meeting When you want to end the meeting you can click Stop Share.

You will see this screen

You can end meeting by clicking End Meeting or “X”.

Click End Meeting for All and your meeting session is ended now.