lockhart shire council quarterly budget review statement ... … · 2020-1140-0000 env services -...

Lockhart Shire Council Quarterly Budget Review Statement

for the period 01/10/15 to 31/12/15

Table of Contents page

1. Responsible Accounting Officer's Statement 2

2. Income & Expenses Budget Review Statement's

- INCOME & EXPENDITURE - GENERAL FUND 3-14

- FLOOD STUDIES & MITIGATION WORKS 15

- SEWER FUND 17-18

3. Capital Budget Review Statement

- CAPITAL WORKS, ACQUISITION & SALE OF ASSETS 15-16

- MOVEMENTS IN RESTRICTED ASSESTS 16

4. Cash & Investments Budget Review Statement

- Cash & Investments Budget Review Statement 19

5. Contracts & Other Expenses Budget Review Statement

- Contracts Budget Review Statement 20

- Consultancy & Legal Expenses Budget Review Statement 21



Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General)

Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for Lockhart Shire Council

for the quarter ended 31/12/15 indicates that Council’s projected financial position at 30/6/16 will be

satisfactory at year end, having regard to the projected estimates of income and expenditure

and the original budgeted income and expenditure.

Signed: date: 14/03/2016

Craig Fletcher

Responsible Accounting Officer

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G/L Account No. Descritpion

GOVERNANCE

0500-2010-0000 Councillors Travel Exp & Sustenance 7,200 7,200 3,457 7,200

0500-2035-0000 Uniform Expenses - Councillors 1,000 1,000 - 1,000 -

0500-2070-0000 Training Expenses - Councillors 2,000 2,000 - 2,000 -

0500-2225-0000 Mayoral Allowance 19,750 19,750 12,015 4,280 24,030 Resolution 128/15

0500-2230-0000 Councillors Fees 79,250 79,250 34,987 9,277 69,973

0500-2235-0000 Delegates Expenses - Councillors 12,000 12,000 11,410 2,000 14,000

0500-2245-0000 Members Accident Insurance 19,000 18,922 18,922 18,922

0500-2295-0000 Sustenance, Meals - Council 6,000 6,000 1,217 2,000 4,000

0500-2355-0000 Subscription to LG NSW 16,900 17,737 17,737 17,737

0500-2360-0000 Governance Other Exps 12,500 12,500 2,437 5,000 17,500 Merger costs, Resolution 11/16

Sub-Total Expenses 175,600 176,359 102,183 173,362

ADMINISTRATION

1020-1010-0000 Certificates - Section 603 4,500 4,500 2,700 4,500

1020-1020-0000 Sundry Admin Income Gst 1,000 1,000 1,939 1,000 2,000

1020-1051-0000 Morning Tea Contributions 2,730 2,730 1,456 2,730

1020-1080-0000 Employees Contrib To Vehicle Exps 5,400 5,400 2,730 5,400

1020-1090-0000 Hire/Rental Of Council Chambers & Railway 500 500 641 200 700

1020-1093-0000 Insurance Rebates/Bonuses 8,000 8,000 22,673 14,673 22,673 to match actual

Sub-Total Income 22,130 22,130 32,140 38,003

1020-2000-0000 Admin - Salaries & Allowances 774,000 774,000 364,638 774,000

1020-2007-0000 Admin - OnCosts(Sup,W/C,FBT) 104,000 104,000 63,752 104,000

1020-2010-0000 Travelling - Admin 33,000 33,000 16,669 33,000

1020-2035-0000 Contribution For Corporate Uniforms 3,200 3,200 368 3,200

1020-2070-0000 Training 70,000 70,000 41,829 70,000

1020-2075-0000 Delegates Expenses 15,000 15,000 12,230 15,000

1020-2090-0000 REROC Membership 13,500 13,433 13,433 13,433

1020-2110-0000 Interest Expense - Loans 67,500 67,500 34,610 67,500

1020-2125-0000 Bank Charges 13,000 13,000 7,050 13,000

1020-2136-0000 Print & Copier Expenses 36,000 36,000 19,009 36,000

1020-2200-0000 Audit Fees 17,000 17,000 15,000 17,000

INCOME & EXPENDITURE - GENERAL FUND

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1020-2210-0000 Bad & Doubtful Debts 750 750 - 750

1020-2220-0000 Consultants-Asset Mgt Plans & Condition Reports 20,000 20,000 11,102 20,000 40,000 Risk Management

1020-2225-0000 Legal Expenses 2,000 2,000 - 2,000

1020-2245-0000 Insurance Expense 62,000 62,000 59,483 62,000

1020-2255-0000 Electricity - Admin Building 21,000 21,000 7,483 21,000

1020-2260-0000 Telephone Expenses 42,000 42,000 18,726 42,000

1020-2275-0000 Rates & Water Charges 2,950 2,950 2,916 2,950

1020-2305-0000 Advertising 4,500 4,500 3,644 4,500

1020-2308-0000 Section 356 Contributions 38,000 38,000 32,264 38,000

1020-2310-0000 Other Expenses Admin 9,000 16,700 19,856 9,000 25,700 Resolution 232/15

1020-2311-0000 Valuation Fees 24,200 24,093 24,093 24,093

1020-2315-0000 Postage 8,500 8,500 6,606 2,400 10,900 one off green waste survey mailout

1020-2320-0000 Stationery Supplies 18,000 18,000 6,671 3,000 15,000

1020-2325-0000 Printing Council Newsletter 14,000 14,000 7,010 14,000

1020-2330-0000 Repairs & Maintenance - Admin Building 7,500 11,500 7,823 1,000 12,500 Air Con calibration

1020-2335-0000 Cleaning Costs - Admin Building 19,500 19,500 9,825 19,500

1020-2345-0000 Grant Writer Expenses 10,000 10,000 2,562 10,000

1020-2355-0000 Subscriptions 5,500 5,500 4,842 2,000 7,500

1020-2370-0000 Website Fees/Charges 4,500 4,500 1,385 4,500

1020-2380-0000 IT/Software Lic Expenses 66,000 66,000 61,988 8,000 74,000

1020-2385-0000 Recruitment Expenses 6,000 6,000 3,265 6,000

Sub-Total Expenses 1,532,100 1,543,626 880,132 1,583,026

GENERAL REVENUE

1040-1000-0000 Ordinary Farmland Rate 1,733,432 1,734,126 1,734,153 1,734,126

1040-1020-0000 Residential 12,278 11,853 11,853 11,853

1040-1040-0000 Rural Residential Rate 34,092 33,888 33,888 33,888

1040-1050-0000 Ord Business Occup/Unoccup Rate 18,528 18,031 18,031 18,031

1040-1080-0000 Lockhart Residential Rate 144,174 144,494 144,494 144,494

1040-1110-0000 Lockhart Business Rate 50,364 50,364 50,364 50,364

1040-1140-0000 The Rock Residential Rate 129,129 129,902 129,902 129,902

1040-1180-0000 The Rock Business Rate 21,725 21,129 21,129 21,129

1040-1190-0000 Yerong Creek Residential Rate 16,515 16,575 16,575 16,575

1040-1200-0000 Yerong Creek Business Rate 3,531 3,826 3,826 3,826

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SUB TOTAL GENERAL RATES INCOME 2,163,769 2,164,188 2,164,214 2,164,188

1040-1225-0000 Interest On Rates 7,800 7,800 4,145 7,800

1040-1231-0000 Interest On Investment 180,000 180,000 60,162 180,000

1040-1400-0000 Financial Assistance Grant 2,014,000 2,081,510 1,530,253 2,081,510 as per OLG

1040-1410-0000 Grants - Pensioner Rate Subsidy 17,300 17,300 18,603 1,303 18,603 adjust to match actuals

1040-1800-0000 Special Bushfire Services Rate 112,885 112,885 112,918 112,885

1040-2300-0000 Less: Pension Aband Rates Resid 31,500 31,500 33,824 2,324 33,824 adjust to match actuals

Total GENERAL REVENUE Income 2,300,485 2,367,995 1,692,257 2,366,974

ENGINEERING & WORKS

1060-1355-0000 Plant Hire Income 1,601,600 1,601,600 800,939 1,601,600

1060-1375-0000 Engineer & Works-Diesel Fuel Rebate 45,000 45,000 23,501 45,000

1080-1600-0000 Outdoor Staff - Oncost Recoveries 550,000 550,000 264,196 550,000

1060-1520-0000 Other Income - HVIS & Oversize Permits 2,200 2,200 1,518 1,000 3,200

Sub-Total Income 2,198,800 2,198,800 1,090,154 2,199,800

1060-2000-0000 Engineering - Salaries & Allowances 363,000 363,000 187,571 363,000

1060-2007-0000 Engineering - OnCosts(Sup,W/C,FBT) 58,000 58,000 29,756 58,000

1060-2010-0000 Engineering - Travelling 36,000 36,000 19,193 36,000

1060-2330-0000 Engineering - Repairs & Maintenance 2,500 2,500 - 2,500 -

1060-2360-0000 Engineering - Other Expenses 2,000 2,000 4,872 3,000 5,000 Radio Licences backdated 3 yrs

1060-2390-0000 Depot Expenses 48,000 48,000 15,384 6,000 42,000

1080-2005-0000 Outdoor Staff - Leave All Types 285,000 285,000 97,893 285,000

1080-2007-0000 Outdoor Staff - On Costs(Super, W/Comp) 187,000 187,000 87,289 187,000

1080-2035-0000 Outdoor Staff - Safety Equipment PPE 19,500 19,500 6,491 3,500 16,000

1080-2040-0000 Outdoor Staff - W/Comp Insurances 65,000 65,000 62,860 37,000 102,000 as adviced by StateCover

1080-2045-0000 Outdoor Staff - W/Comp Excess 1,200 1,200 - 1,200

1080-2500-0000 Plant Running Expenses 848,000 848,000 434,661 848,000


Net Result Surplus/(Deficit) 283,600 283,600 144,186 256,600

DEPRECIATION

1490-2900-0000 Depreciation - Plant & Equipment 385,000 461,000 230,500 461,000 adjust to align with 2014-15 Statements

1490-2905-0000 Depreciation - Office Equipment 27,000 25,000 12,500 25,000 adjust to align with 2014-15 Statements

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1490-2910-0000 Depreciation - Furniture & Fittings 10,000 10,000 5,000 10,000

1490-2915-0000 Depreciation - Buildings Non Specialised 107,000 22,000 11,000 22,000 adjust to align with 2014-15 Statements

1490-2920-0000 Depreciation - Buildings Specialised 60,000 210,000 105,000 210,000 adjust to align with 2014-15 Statements

1490-2925-0000 Depreciation - Structures 179,000 102,000 51,000 102,000 adjust to align with 2014-15 Statements

1490-2930-0000 Depreciation - Rds, Bridges, Footpaths etc 1,350,000 1,830,000 915,500 1,830,000 adjust to align with 2014-15 Statements

1490-2935-0000 Depreciation - Stormwater Drainage 7,000 7,000 3,500 7,000

2,125,000 2,667,000 1,334,000 2,667,000

FIRE PROTECTION

1540-1400-0000 Grant - Section B&C 33,000 33,000 43,534 10,534 43,534 to match actual

1540-1420-0000 Grant - Hazard Reduction BRIMS 25,000 25,000 - 25,000

1540-1460-0000 Grant - Bushfire Claimable Expenses 500 500 44,880 44,380 44,880 refer 1540-2330

Sub-Total Income 58,500 58,500 88,414 113,414

1540-2265-0000 NSW Rural Fire Service - Contribution 158,000 158,000 131,490 11,567 169,567 as per RFS budget

1540-2270-0000 Fire & Rescue NSW - Contribution 16,500 16,500 12,192 16,500

1540-2245-0000 Bush Fire Facilities - Insurance 3,700 2,734 2,734 2,734

1540-2275-0000 Bush Fire - Rates & Water Charges 2,750 3,750 3,058 3,750

1540-2330-0000 Claimable Bushfire Expenses 500 500 45,253 44,753 45,253 refer 1540-1460

1540-2333-0000 Hazard Reduction Expenses BRIMS 25,000 25,000 22,962 25,000

1540-2346-0000 Bush Fire - Other Expenses 3,250 3,250 484 3,250


Net Result Surplus/(Deficit) (151,200) (151,234) (129,756) (152,640)

ANIMAL CONTROL

1560-1110-0000 Dog Impounding Fees 600 600 302 600

1560-1130-0000 Registration Income 1,200 1,200 748 1,200

Sub-Total Income 1,800 1,800 1,050 1,800

1560-2270-0000 Registration Expenses 500 500 - 500

1560-2270-0000 Dog Impounding & Control Exp 2,000 2,000 - 2,000

Sub-Total Expenses 2,500 2,500 - 2,500

Net Result Surplus/(Deficit) (700) (700) 1,050 (700)

EMERGENCY SERVICES

1620-2275-0000 SES - Rates & Water Charges 2,000 2,000 1,159 2,000

1620-2290-0000 SES - Yearly Contributions 9,500 9,500 3,963 9,500

1620-2330-0000 SES - Working Expenses 1,500 1,500 244 14,875 16,375 resolution 20/16

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ENVIRONMENTAL SERVICES

2020-1140-0000 Env Services - DA Fees 18,000 18,000 8,788 2,000 16,000

2020-1144-0000 Env Services - Subdivision Fees 1,800 1,800 936 1,800

2020-1150-0000 Env Services - Food Inspections 4,000 4,000 - 4,000

2020-1155-0000 Env Services - 149 Planning Certificates 6,500 6,500 4,157 6,500

2020-1160-0000 Env Services - Construction Certificates 9,500 9,500 4,856 9,500

2020-1165-0000 Env Services - Other Fees 3,500 3,500 7,590 5,500 9,000

2020-1170-0000 Env Services - Occupation Certificates 3,000 3,000 1,700 3,000

2020-1405-0000 Env Services - S94A Contributions 9,000 10,075 5,000 14,000

Sub-Total Income 46,300 188,300 38,102 63,800

2020-2000-0000 Env Services - Salaries & Allowances 140,000 140,000 67,865 140,000

2020-2007-0000 Env Services - OnCosts(Sup,W/C,FBT) 25,000 25,000 12,654 25,000

2020-2010-0000 Env Services - Travelling Expenses 12,000 12,000 4,918 12,000

2020-2275-0000 Env Services - Consultants 25,000 25,000 7,417 9,000 16,000 fund part Risk Mgt 1020-2220

2020-2280-0000 Env Services - Food Shop Inspections 4,000 4,000 - 4,000

2020-2355-0000 Env Services - Accreditation Fees 3,000 3,000 3,000 3,000

2020-2360-0000 Env Services - Other Expenses 1,500 1,500 2,250 1,500 3,000



NOXIOUS WEEDS

2100-1400-0000 Noxious Plt-Grants - Inspectorial 52,171 52,171 51,635 536 51,635

2100-1420-0000 Grants - VCL - Noxious Pests 6,000 6,000 - 6,000 - Grant application not successful

Sub-Total Income 58,171 58,171 51,635 51,635

2100-2000-0000 Noxious Weeds - Inspectors Salary 51,000 51,000 24,791 51,000

2100-2007-0000 Noxious Weeds - OnCosts(Sup,W/C,FBT) 7,000 7,000 4,244 7,000

2100-2010-0000 Noxious Weeds - Travelling 11,000 11,000 3,480 11,000

2100-2280-0000 Destruction Of Pests 5,800 5,800 4,442 5,800

2100-2281-0000 Landcare Expenses - Environmental Weeds 5,800 5,800 296 5,800

2100-2283-0000 Noxious Weeds - Invasive Weeds LCA Lands 37,000 37,000 15,708 4,000 33,000

2100-2285-0000 Noxious Weeds - Other Expenditure 750 750 15 750

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2100-2365-0000 Noxious Weeds - ERNWAG M'Ship 2,350 2,350 2,500 150 2,500 adjust to match actuals



YOUTH SERVICES

2580-1400-0000 Grant - Youth Week 1,200 1,200 - 1,200

2580-2265-0000 Youth Services 9,000 9,000 2,287 9,000

2580-2270-0000 Youth Officer 18,750 18,750 9,375 18,750

2600-2270-0000 KAB NSW - EnviroMentors 3,000 3,000 3,019 19 3,019 adjust to match actuals



MAGNOLIA LODGE

2622-1345-0000 Magnolia Lodge - Rent 23,900 27,400 14,492 3,000 30,400 as at April-16, 9 tenants

2622-2245-0000 Magnolia Lodge - Insurance 4,100 4,378 4,378 4,378

2622-2255-0000 Magnolia Lodge - Electricity 900 900 693 900

2622-2275-0000 Magnolia Lodge - Rate & Water Charges 10,000 10,000 7,045 10,000

2622-2330-0000 Magnolia Lodge - Repairs & Maint 15,000 15,000 10,022 3,000 18,000



COUNCIL HOUSING

3022-1345-0000 Dwellings - Rent 16,323 16,323 8,330 5,500 21,823 Rockliff Crt rented

3022-2245-0000 Dwellings - Insurance 4,300 6,005 6,005 6,005

3022-2275-0000 Dwellings - Rates & Water Charges 2,300 2,300 3,028 2,000 4,300

3022-2330-0000 Dwellings - Repairs & Maint 7,000 7,000 8,656 4,000 11,000


Net Result Surplus/(Deficit) 2,723 1,018 (9,359) 518

YOUTH FLATS

3024-1346-0000 Youth Flats - Rents 14,560 14,560 6,894 2,760 11,800 1 unit vacant

3024-2275-0000 Youth Flats - Rates & Water Charges 4,000 4,000 3,288 4,000

3024-2285-0000 Youth Flats - Insurance 1,900 1,873 1,873 1,873

3024-2330-0000 Youth Flats - Repairs & Maint 7,000 7,000 1,958 7,000


Net Result Surplus/(Deficit) 1,660 1,687 (225) (1,073)

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DOMESTIC WASTE MANAGEMENT

3060-1000-0000 DWM - Charge - Occupied Residential 339,532 328,336 328,751 328,336

3060-1010-0000 DWM - Charge - Vacant Residential 10,165 9,928 9,928 9,928

3060-1015-0000 WM - Charge - Non Res Vacant 2,898 - - -

3060-1020-0000 DWM - Charge - Add Garbage Service 6,148 3,940 3,975 3,940

3060-1030-0000 WM - Charge - Non Res Occupied 36,888 50,692 50,576 50,692

3060-1070-0000 Tip Availability Fee 18,003 18,098 18,099 18,098

3060-1080-0000 WM - Charge - Non Res Add Recycle 4,872 8,724 8,585 8,724

3060-1135-0000 Tipping Fees 15,432 15,432 6,763 15,432 on budget, Jan $3,900

3060-1340-0000 WM - Sale of Big Bins 3,375 3,375 1,209 3,375

3060-1410-0000 Pensioner Rebate - DWM 18,800 18,800 20,533 1,733 20,533 adjust to match actuals

Sub-Total Income 456,112 457,324 448,418 459,057

3060-2265-0000 Tidy Towns Competition 1,500 1,500 456 1,500

3060-2275-0000 Rubbish Tip - Rates Council Property 700 700 959 259 959

3060-2280-0000 Waste Management - Other 20,000 20,000 9,732 20,000

3060-2281-0000 Kerbside Pickup Program 12,000 9,827 9,827 9,827

3060-2300-0000 Pensioner Abandoned Rates - Combined 34,200 34,200 37,333 3,133 37,333 adjust to match actuals

3060-2301-0000 Recycling - Lions Club Lockhart 3,200 3,200 1,580 3,200

3060-2302-0000 Recycling Expenses 2,500 2,500 - 2,500

3060-2303-0000 Recycling Charges - Cleanaway 66,190 66,190 36,597 16,000 82,190

3060-2304-0000 Waste Mgt Charges - Cleanaway 101,128 101,128 34,714 9,000 92,128 net change $7000, $4200 prior years

3060-2330-0000 Rubbish Tips - Operating Costs 200,000 200,000 94,590 200,000

3060-2355-0000 M'Ship - Keep Australia Beautiful 500 500 500 500



PUBLIC CEMETERIES

3180-1100-0000 Public Cemeteries 42,000 42,000 21,965 9,000 51,000

3180-2275-0000 Public Cemeteries - Rates & Water Charges 10,000 10,000 2,626 10,000

3180-2330-0000 Public Cemeteries - Repairs & Mntce 62,000 62,000 38,635 9,000 71,000



HERITAGE

3220-1400-0000 Heritage Advisor Grant 5,000 5,000 - 5,000

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3220-1420-0000 Heritage Grants 6,000 6,000 - 6,000

Sub-Total Income 11,000 11,000 - 11,000

3220-2360-0000 Heritage Fund 10,000 10,000 5,064 10,000

3220-2365-0000 Heritage Advisor 12,000 12,000 4,025 12,000

3220-2375-0000 Heritage Other Expenses 500 500 - 500



PUBLIC LIBRARIES

3520-1400-0000 Library - Per Capita Subsidy 15,600 15,600 - 15,600

3520-1410-0000 Library - Local Special Project Grant 4,220 4,220 - 4,220

19,820

3520-2000-0000 Library - Salaries & Wages 3,200 3,200 1,809 3,200

3520-2265-0000 Library - Contribution To R.R.L. 103,381 103,381 48,882 103,381

3520-2360-0000 Library - Other Expenses 1,800 1,800 623 1,800



MUSEUMS

3540-1403-0000 Musuem - Advisor Grant 7,000 7,000 7,000 7,000

3540-1405-0000 Museum - Advisor Travel Grant 2,850 2,850 2,850 2,850

Sub-Total Income 9,850 9,850 9,850 9,850

3540-2270-0000 Museum - Advisor 14,000 14,000 3,500 14,000

3540-2271-0000 Museum - Advisor Travel 2,850 2,850 599 2,850

3540-2272-0000 Museum - Advisor Special Projects 1,000 1,000 - 1,000

3540-2275-0000 Museum - Rates & Water Charges 1,400 1,400 1,192 1,400

3540-2280-0000 Museum - Other Expenses 500 500 205 500


Net Result Surplus/(Deficit) (9,900) (9,900) 4,355 (9,900)

PUBLIC HALLS

3600-2265-0000 Public Halls - Subsidies S356 15,500 15,500 15,500 15,500

3600-2330-0000 Public Halls - Repairs & Maint 9,000 9,000 45 2,000 7,000 transferred to Lockhart Mem Hall R&M


OTHER CULTURAL SERVICES

3620-2263-0000 Purchase SOL Artworks 1,000 1,000 800 1,000

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3620-2265-0000 Contribution To ERAP 3,750 3,750 - 3,750

Sub-Total Expenses 4,750 4,750 800 4,750

LOCKHART POOL

3644-2100-0000 Lockhart Pool - Contractor Payments 16,000 16,000 8,000 16,000

3644-2245-0000 Lockhart Pool - Insurance 6,600 6,619 6,619 6,619

3644-2255-0000 Lockhart Pool - Electricity 14,500 14,500 1,672 14,500

3644-2260-0000 Lockhart Pool - Telephone 350 350 172 350

3644-2275-0000 Lockhart Pool - Rates & Water Charges 5,500 5,500 909 5,500

3644-2330-0000 Lockhart Pool - Repairs & Maint 26,000 26,000 17,837 26,000


THE ROCK POOL

3646-2100-0000 The Rock Pool - Contractor Payments 16,000 16,000 8,000 16,000

3646-2245-0000 The Rock Pool - Insurance 8,300 6,754 6,754 6,754

3646-2255-0000 The Rock Pool - Electricity 4,500 4,500 944 4,500

3646-2260-0000 The Rock Pool - Telephone 350 350 173 350

3646-2275-0000 The Rock Pool - Rates & Water Charges 3,000 3,000 2,301 3,000

3646-2330-0000 The Rock Pool - Repairs & Maint 20,600 20,600 12,654 20,600


PARKS & GARDENS

3680-2000-0000 Parks & Gardens - Inspections 4,500 4,500 1,229 4,500

3680-2245-0000 Parks & Gardens - Insurance 3,000 2,850 2,850 2,850

3680-2255-0000 Parks & Gardens - Electricity 5,000 5,000 2,292 5,000

3680-2265-0000 Parks & Gardens - S.356 Sub To Comm 52,660 52,660 52,660 52,660

3680-2275-0000 Parks & Gardens - Rates & Water 19,000 19,000 4,973 19,000

3680-2330-0000 Parks & Gardens - Repairs & Maint 250,000 250,000 135,696 250,000

3680-2331-0000 Public Toilets - Repairs & Maint 20,000 20,000 15,148 4,000 24,000

3680-2346-0000 Parks & Gardens - Minor Plant Purch 4,000 4,000 1,418 4,000


QUARRIES & PITS

4560-2275-0000 Quarries - Rates & Water Charges 2,350 3,850 3,486 3,850

4560-2390-0000 Quarries Operating Expenses 6,000 6,000 - 6,000


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TRANSPORT & ROADS

5020-1400-0000 Pedestrian Access & Mobility Plan PAMP 33,000 33,000 - 33,000

5040-1400-0000 Block Grant - Regional Rds Op 808,000 808,000 420,000 32,000 840,000 as per RMS Grant agreement

5040-1410-0000 Block Grant - Regional Rds Supplementary Op 101,000 101,000 50,500 101,000

5040-1420-0000 Block Grant - Regional Rds Traffic Control Op 64,000 64,000 33,000 2,000 66,000 as per RMS Grant agreement

5040-1480-0000 RMS Grant - Reg Rds Repair Program - RRRP 170,000 170,000 - 170,000

5080-1480-0000 FAG Grant Roads Component 1,489,581 1,489,464 1,132,061 1,489,464

Sub-Total Income 2,665,581 2,665,464 1,635,561 2,699,464

5020-2330-0000 Urban Roads R&M 20,000 28,000 54,226 34,000 62,000 nett effect nil

5040-2330-0000 Regional Roads R&M 300,000 292,000 91,074 292,000

5065-2330-0000 Rural Rds Sealed R&M 171,000 165,000 143,564 165,000

5100-2330-0000 Rural Rds Unsealed R&M 500,000 494,000 323,274 11,000 483,000 fund part Risk Mgt 1020-2220

5100-2331-0000 Culverts R&M 30,000 30,000 - 30,000

5260-2330-0000 Footpaths, Kerb&Gutter R&M 20,000 32,000 29,548 32,000


5280-2330-0000 Airstrip Maintenance 7,500 7,500 4,132 7,500

5320-2330-0000 Bus Shelters Repairs & Maint 1,000 1,000 1,717 1,000 2,000

5400-2330-0000 Street Lighting 40,000 40,000 15,209 40,000

5420-2265-0000 RTA Road Safety Officer 10,000 10,000 5,371 10,000

5420-2330-0000 Trees - Repairs & Maint 75,000 75,000 33,604 75,000

5420-2360-0000 Water Services - Lkt Stand Pipe 1,800 1,800 - 1,800

5425-2332-0000 Street Cleaning - Repairs & Maint 42,450 42,450 22,609 42,450



Net Result Surplus/(Deficit) 1,446,831 1,446,714 911,234 1,456,714

CARAVAN PARK

5540-1150-0000 Caravan Park - Rent 40,000 40,000 27,329 12,000 52,000

5540-1170-0000 Caravan Park - Washing Machine 750 750 395 750

Sub-Total Income 40,750 40,750 27,725 52,750

5540-2255-0000 Caravan Park - Electricity Charges 8,000 8,000 4,757 1,000 9,000

5540-2275-0000 Caravan Park - Rates & Water Charges 6,500 6,500 3,106 6,500

5540-2290-0000 Caravan Park - Caretakers Commission 23,500 23,500 13,878 4,132 27,632

5540-2330-0000 Caravan Park - Repairs & Maint 10,000 10,000 9,941 8,000 18,000

12

2015/16

Budget

Amended Budget

post SEPT

Review to

Orginal Budget

Actuals to Dec

2015

Amended Budget

post DEC Review





TOURISM & AREA PROMOTION

5560-2070-0000 Tourism - Delegates Expenses 2,400 2,400 48 2,400

5560-2265-0000 Tourism - Memberships 7,500 7,500 4,649 7,500

5560-2305-0000 Tourism - Advertising 31,000 31,000 11,114 31,000

5560-2308-0000 Tourism - Printing 3,000 3,000 - 3,000

5560-2309-0000 Tourism - Monthly Publications 600 600 1 600

5560-2315-0000 Tourism - Promotional Material 2,000 2,000 56 2,000

5560-2320-0000 Tourism - Workshop Expenses 2,500 2,500 180 2,500

5560-2330-0000 Tourism - Information Bay 4,300 4,300 - 4,300

5560-2350-0000 Economic Development Promotion 25,000 25,000 2,650 25,000

5560-2360-0000 Tourism - Other Expenses 500 500 33 500


INDUSTRIAL DEVELOPMENT

5580-2330-0000 Industrial Park - Repairs & Maint 2,500 2,500 - 2,500

5580-2375-0000 Industrial Park - Rates & Water Charges 11,000 11,000 9,858 11,000


REAL ESTATE DEVELOPMENT

5620-2275-0000 Real Estate - Rates On Land For Sales 18,500 18,500 15,766 2,734 15,766 adjust to match actuals

PRIVATE & OTHER WORKS

5662-1125-0000 Private Works Minor 9,000 9,000 26,516 101,000 110,000

5662-1130-0000 Private Works Major 350,000 350,000 - 350,000 -

Sub-Total Income 359,000 359,000 26,516 110,000

5662-2375-0000 Private Works Expense 320,000 320,000 9,919 221,000 99,000

Net Result Surplus/(Deficit) 39,000 39,000 16,597 11,000 net result reduced by $28k

OFFICES & LEASES

5664-1345-0000 Offices & Leases - Income 10,900 10,900 5,888 2,725 8,175 rent from Attorney General to Lk Medical

5664-2245-0000 Offices & Leases - Insurance 900 900 489 900

5664-2275-0000 Offices & Leases - Rates & Water 12,000 12,000 11,121 12,000

5664-2330-0000 Offices & Leases - Repairs & Maintenance 5,000 5,000 123 5,000


13

2015/16

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Actuals to Dec

2015

Amended Budget

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LOCKHART MEMORIAL HALL

5667-1901-0000 Lockhart Memorial Hall - Hire Income 1,200 1,200 877 1,200

5667-2245-0000 Lockhart Memorial Hall - Insurance 2,200 2,200 3,178 978 3,178

5667-2275-0000 Lockhart Memorial Hall - Rates & Water Charges 1,250 1,250 696 1,250

5667-2330-0000 Lockhart Memorial Hall - Repairs & Maint 3,000 3,000 4,212 2,000 5,000

5667-2335-0000 Lockhart Memorial Hall - Electricity 2,200 2,200 782 2,200



THE ROCK MEDICAL CENTRE

5670-1901-0000 The Rock Med Centre - Rent 12,222 12,222 6,111 12,222

5670-2245-0000 The Rock Med Centre - Insurance 2,000 2,000 2,008 2,000

5670-2275-0000 The Rock Med Centre - Rates & Water Charges 1,250 1,250 1,095 1,250

5670-2300-0000 The Rock Med Centre - R & M 2,000 2,000 595 2,000



LOCKHART MEDICAL CENTRE

5675-1900-0000 Lockhart Med Centre - Rent 8,026 8,026 4,019 3,000 11,026 Attorney General Rent

5675-2245-0000 Lockhart Med Centre - Insurance 2,400 2,400 3,137 737 3,137

5675-2256-0000 Lockhart Med Centre - Electricity 1,200 1,200 575 1,200

5675-2275-0000 Lockhart Med Centre - Rates & Water Charges 1,450 1,450 1,220 1,450

5675-2300-0000 Lockhart Med Centre - Repairs & Maint 2,500 2,500 4,680 3,000 5,500


Net Result Surplus/(Deficit) 476 476 (5,593) (261)

Total Operating Income 10,573,899 10,788,422 7,408,436 10,544,224

Total Operating Expenditure (excl Depreciation) 7,216,959 7,382,884 3,880,619 7,205,980

Total Depreciation 2,125,000 2,667,000 1,334,000 2,667,000

Net Operating Surplus/(Deficit) 1,231,939 738,538 2,193,817 671,244

14

2015/16

Budget

Amended Budget

post SEPT

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Orginal Budget

Actuals to Dec

2015

Amended Budget

post DEC Review



CAPITAL WORKS, ACQUISITION & SALE OF ASSETS

TRANSPORT & COMMUNICATION

3680-1400-0000 Grant - Walter Day Park Toilets 50,000 50,000 - 50,000

2580-1410-0000 Grant - Outside School Hours Care (OSHC) 20,000 20,000 - 20,000 - refer 2580-4600 below

5065-1400-0000 Grant - Fixing Country Rds 667,000 667,000 198,095 16,000 651,000

5080-1490-0000 Grant - Roads To Recovery Program - R2R 1,412,604 2,018,403 494,014 2,018,403 additional R2R Funding

Sub-Total Roads Capital Income 2,149,604 2,755,403 692,109 2,719,403

5040-4600-0000 Regional Roads - WIP 974,000 974,000 39,234 974,000

5065-4600-0000 Rural Roads Sealed - WIP 2,800,000 3,405,799 1,014,506 25,000 3,380,799 net reduction $9000 re:FCR

5100-4600-0000 Culvert Construction - WIP - - - -

5110-4600-0000 Unsealed Rural Roads - WIP 727,000 727,000 373,619 727,000

5265-4600-0000 Kerb & Gutter - WIP 60,000 60,000 - 60,000

5260-4600-0000 Footpath Construction -WIP 67,000 67,000 15,949 67,000

Sub-Total Roads Capital Expenses 4,628,000 5,233,799 1,443,307 5,208,799

5490-4900-0000 Asset Sales - Plant & Equipment 310,628 310,628 - 41,676 352,304

5490-4900-0000 Asset Sales - Councils Residences 500,000 500,000 - 335,000 165,000 Rockliff Crt 12 mth lease

1490-3289-0000 Real Estate & Other Deferred Debtors 18,000 18,000 - 18,000

Sub-Total Other Capital Income 828,628 828,628 - 535,304

FLOOD STUDIES & MITIGATION WORKS

2020-1410-0000 Flood Mitigation Grant Stage 3 Design 133,000 133,000 - 133,000

2020-1410-0001 Flood Mit. Grant Stage 4 Early Warning System 52,000 52,000

2020-1410-0002 Flood Mit. Grant Stage 4 Voluntery Purchase 540,000 540,000

1490-1716-0000 Transfer from: Reserves Bal Fund Stage 4 99,000 99,000 Resolution 19/16

Sub-Total Capital Income 824,000

2020-2340-0000 Flood Mitigation Stage 3 Design Exps 154,000 154,000 90,761 154,000

Stage 4 - Early Warning System 61,000 61,000 Resolution 19/16

Stage 4 - Voluntary Purchase of Property 630,000 630,000 Resolution 19/16

Sub-Total Capital Expenses 845,000

FLOOD STUDIES SURPLUS/(DEFICIT) (21,000)

1020-4605-0000 Computer Asset Purchases 50,000 50,000 5,820 50,000

15

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Actuals to Dec

2015

Amended Budget

post DEC Review



1490-5100-0000 Loans - Repayments (Principals) 31,904 31,904 - 31,904

CAPITAL IMPROVEMENTS - -

1060-4610-0000 Depots Improvements 40,000 40,000 36,439 40,000

3180-4600-0000 Cemeteries Improvements 7,900 7,900 2,174 7,900

3680-4600-0000 Parks & Gardens Improvements 137,790 137,790 6,650 25,000 162,790 2 permanent displays The Rock(315/15)

3680-4600-0001 Galore Hill Reserve-BBQs & Installation 14,000 14,000 Resolution 308/15

2580-4600-0000 Outside School Hours Care (OSHC) 40,000 40,000 - 20,000 20,000 refer 2580-1410 above

5490-4600-0000 Asset Purchases - Plant & Equipment 1,014,000 1,014,000 318,501 45,279 968,721 net $87k under budget asset replacement

5990-3370-0000 Land Stock - The Rock Subdivision - 258,850 28,750 258,850 carry fwd from unspent budget 14-15

Sub-Total Other Capital Expenses 1,321,594 1,580,444 398,333 1,554,165

TOTAL CAPITAL INCOME 2,978,232 3,584,031 692,109 3,254,707

TOTAL CAPITAL EXPENDITURE 5,949,594 6,814,243 1,841,640 6,762,964

CAPITAL SURPLUS/(DEFICIT) (2,971,362) (3,230,212) (1,149,531) (3,508,257)

MOVEMENTS IN RESTRICTED ASSESTS

1490-1716-0000 Transfer from:Future Infrastructure Reserve - 258,850 258,850 fund carry fwd from unspent budget 14-15

1490-1716-0000 Transfer from:Future Infrastructure Reserve 14,000 14,000 Galore Hill Reserve-BBQs & Installation

1490-1716-0000 Transfer from:Future Infrastructure Reserve 104,000 104,000 - 104,000

Total Transfers from Reserves 104,000 362,850 - 376,850

1490-2715-0000 Transfer to:Future Election Expenses 6,000 6,000 - 6,000

1490-2716-0000 Transfer to:Future Infrastructure Reserve 500,000 500,000 - 335,000 165,000 Rockliff Crt 12 mth lease

1490-2717-0000 Transfer to:Natural Disaster 11,200 11,200 - 11,200

1490-2725-0000 Transfer to:Future Landfill Land Acquisition 10,000 10,000 - 10,000

Total Transfers to Reserves 527,200 527,200 - 192,200

Net Transfer (to)/from Reserves (423,200) (164,350) - 184,650

1060-1550-0000 Amounts Payable By Other Fund 70,000 70,000 - 70,000

Total INCOME from Other Funds 70,000 70,000 - 70,000

Sub Total NET Surplus/(Deficit) (2,092,623) (2,586,024) 1,044,286 (2,603,363)

Add Back Depreciation 2,125,000 2,667,000 2,667,000

Budget Surplus/(Deficit) 32,377 80,976 1,044,286 (17,339) 63,637

16

2015/16 Budget

Amended Budget

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to Orginal Budget

Actuals to

Dec 2015

Amendment to

Orginal Budget

Amended Budget

post DEC Review


Operating Income

8405-1010-0000 Sewer Residential 322,000 321,270 321,515 321,270

8405-1020-0000 Sewer Residential Vacant 25,000 21,835 21,835 21,835

8405-1025-0000 Sewer Non-Residential 56,000 62,467 62,467 62,467

8405-1060-0000 Sewer Non-Residential Vacant 6,845 6,749 6,845

8405-1100-0000 Treated Effluent Water-Lockhart 5,000 5,000 - 5,000

8405-1200-0000 Sewer Interest On Investments 25,000 25,000 8,268 25,000

8405-1220-0000 Sewer Interest on Rates 1,600 1,600 1,137 1,600

8405-1300-0000 Sewer Plan Fees 500 500 - 500

8405-1310-0000 Sewer Connection Fees 500 500 - 500

8405-1410-0000 Sewer Pensioner Rebate 9,800 9,800 10,612 812 10,612 adjust to match actuals

Total Operating Income 445,400 454,817 432,583 455,629

Operating Expenditure

8405-2005-0000 Sewer All Leave Types 9,000 9,000 2,344 9,000

8405-2007-0000 Sewer OnCosts(Super, W/Comp) 6,000 6,000 4,353 6,000

8405-2070-0000 Sewer Training 3,000 3,000 - 3,000

8405-2220-0000 Sewer Consultants 20,000 20,000 8,516 20,000

8405-2245-0000 Sewer Insurances 2,500 1,568 1,568 1,568

8405-2255-0000 Sewer Treatment Works Electricity 38,000 38,000 12,389 38,000

8405-2260-0000 Sewer Telephone 1,000 1,000 354 1,000

8405-2275-0000 Sewer Rates & Water Charges 8,500 9,500 7,604 9,500

8405-2280-0000 Sewer Sundries 3,500 3,500 442 3,500

8405-2300-0000 Sewer Pensioner Rebate Exp 17,700 17,700 19,295 1,595 19,295 adjust to match actuals

8405-2330-0000 Effluent Reuse R&M 13,000 13,000 9,421 2,000 15,000

8405-2331-0000 Sewer Mains R&M 15,000 15,000 13,812 6,000 21,000

8405-2332-0000 Sewer Pump Stations R&M 25,000 25,000 2,678 10,000 15,000

8405-2333-0000 Sewer Treatment Works R&M 97,000 97,000 36,683 97,000

8405-2900-0000 Sewer Depreciation 170,000 158,000 85,000 158,000

Total Operating Expenditure 429,200 417,268 204,459 416,863

Operating Surplus/(Deficit) 16,200 37,549 228,124 38,766

INCOME & EXPENDITURE - SEWER FUND

17

2015/16 Budget

Amended Budget

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to Orginal Budget

Actuals to

Dec 2015

Amendment to

Orginal Budget

Amended Budget

post DEC Review

to Orginal Budget CommentaryINCOME & EXPENDITURE - SEWER FUND

Capital Renewals

8405-4600-0000 Sewer Capital Renewals 25,000 25,000 25,000 25,000

Transfer to Reserves (Expenditure)

8405-3400-0000 Tfr To Res - Future Sewer Capital Works 85,000 85,000 - 85,000

Internal Expenditure

8405-2450-0000 Administration Expenses 35,000 35,000 - 35,000

8405-2460-0000 Technical Staff Services 35,000 35,000 - 35,000

70,000 70,000 - 70,000

Add back Depreciation Expense (non-cash) 170,000 170,000 85,000 170,000

Net Surplus/(Deficit) 6,200 27,549 288,124 1,217 28,766

18



Cash & Investments Budget Review Statement

Budget review for the quarter ended 31 December 2015

Cash & Investments - make a choice >>>

Original Revised Variations Projected Actual

($000's) Budget Carry Other than Dec Mar Budget for this Year End YTD

2015/16 Forwards by QBRS QBRS QBRS 2015/16 Dec Qtr Result figures

Externally Restricted (1)

Developer Contributions - General 165,000 165,000 165,000 176,235

Developer Contributions - Sewer Fund 5,000 5,000 5,000 5,616

Specific Purpose Unexpended Grants 167,000 167,000 167,000 150,593

Sewerage Services 2,294,000 2,294,000 2,294,000 2,420,244

Total Externally Restricted 2,631,000 - - - - 2,631,000 - 2,631,000 2,752,688

(1) Funds that must be spent for a specific purpose

Internally Restricted (2)

Computer Software Upgrade 40,000 40,000 40,000 39,800

Disaster Reserve 112,000 112,000 112,000 112,400

Economic Development 75,000 75,000 75,000 75,000

Employees Leave Entitlement 775,000 775,000 775,000 775,501

Flood Damages Reserve 229,000 229,000 229,000 229,000

Future Election Expenses 12,000 12,000 12,000 12,000

Future Infrastructure Improvements/Replacement 1,035,000 (99,000) 936,000 936,000 936,000

Future Landfill Land Acquisition 10,000 10,000 10,000 10,000

Galore Hill Reserve 16,000 (14,000) 2,000 2,000 2,228

Gravel Pit Reserve 197,000 197,000 197,000 197,368

Lockhart Swimming Pool 18,000 18,000 18,000 17,642

Magolia Lodge Admin Fee 42,000 42,000 42,000 41,500

Plant & Vehicle Replacement 122,000 122,000 122,000 121,800

Public Halls 7,000 7,000 7,000 7,000

Unallocated Funds 169,000 169,000 169,000 169,000

Youth Flats 28,000 28,000 28,000 27,505

Total Internally Restricted 2,887,000 - - (113,000) - 2,774,000 - 2,774,000 2,773,744

(2) Funds that Council has earmarked for a specific purpose

Unrestricted (ie. available after the above Restrictions)2,019,000 - - 113,000 - 2,132,000 - 2,132,000 3,195,923

Total Cash & Investments 7,537,000 7,537,000 7,537,000 8,722,355

Approved ChangesNotes

19



Contracts Budget Review Statement

Budget review for the quarter ended 31 December 2015

Part A - Contracts Listing - contracts entered into during the quarter

Contract Start Duration Budgeted Notes

Contractor Contract detail & purpose Value Date of Contract (Y/N)

Milbrae Quarries Pty Ltd Winning and Crushing of Gravel 2015-16 $624,800 (inc GST) 19/08/15 4 Months Y

20



Consultancy & Legal Expenses Budget Review Statement

Consultancy & Legal Expenses Overview

Bugeted

Expense (Y/N)

Consultancies Y

Legal Fees

Definition of a consultant:

A consultant is a person or organisation engaged under contract on a temporary basis to provide

recommendations or high level specialist or professional advice to assist decision making by management.

Generally it is the advisory nature of the work that differentiates a concultant from other contractors.

Comments

Expenditure included in the above YTD figure but not budgeted includes:

Details

YTD Expenditure

(Actual Dollars)

18,519

-

21

lockhart shire council quarterly budget review statement ... … · 2020-1140-0000 env services -...

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