location module installation manual registration manual

Real Time, Accuracy, Control, Results

LOCATION MODULE

Installation Manual Registration Manual

User Manual VERSION 1.1.0

The information contained herein is the property of Habib Qatar Pakistan and may not be

copied, used or disclosed in whole or in part, stored in a retrieval system or transmitted in any

form or by any means (electronic, mechanical, reprographic, recording or otherwise)outside

of Habib Qatar Pakistan, without prior written permission.

Confidential Forexter Manuals (Location Module)

Habib Qatar Pakistan /60

All Rights Reserved

The Forexter name, logo, trade name, trade dress and related trademarks and service marks, owned by Habib Qatar International Exchange Pakistan (Pvt.) Ltd. This material is proprietary to Habib Qatar International Exchange Pakistan (Pvt.) Ltd and cannot be used, reproduced, copied, displayed, distributed or used to prepare derivative works without the prior written consent of Habib Qatar International Exchange Pakistan (Pvt.) Ltd. All other trademarks, service marks, and trade names referenced in this material are the property of their respective owners.



Table of Contents INSTALLATION MANUAL ............................................................................................................................... 5

Installation Instructions ............................................................................................................................ 5

Hardware and Software Requirements: ............................................................................................... 5

Installing Forexter ................................................................................................................................. 6

REGISTRATION MANUAL ............................................................................................................................... 8

Registration Instructions ........................................................................................................................... 8

USER MANUAL ............................................................................................................................................ 10

Login Screen ............................................................................................................................................ 10

Main Screen ............................................................................................................................................ 11

Activity: ............................................................................................................................................... 11

Application DD/TT: .......................................................................................................................... 12

Application for DD ....................................................................................................................... 12

Application for TT: ....................................................................................................................... 14

Bank: ............................................................................................................................................... 15

Bank to Bank Fund Transfer ........................................................................................................ 16

Bank Deposits .............................................................................................................................. 16

Banking Withdrawal .................................................................................................................... 17

Cheque in Clearing (Cheque Clear) ............................................................................................. 18

Contigencies - Cash Cheques ...................................................................................................... 19

Customer Cheque Request ......................................................................................................... 19

CDC (Cash Disbursement Centre): .................................................................................................. 21

Cash CDC: .................................................................................................................................... 22

Cash Payments ............................................................................................................................ 22

Cash Receipts .............................................................................................................................. 23

Bank Online CDC ......................................................................................................................... 23

Cheque CDC................................................................................................................................. 24

Send Cheque in Clearing ............................................................................................................. 26

FC (Foreign Currency) ...................................................................................................................... 27

Customer Dealing ........................................................................................................................ 28

IBT (Inter Branch Transactions) ................................................................................................... 30

Exchange Company Dealing ........................................................................................................ 33



Inbound (Home Remittances) ..................................................................................................... 35

Outbound .................................................................................................................................... 36

Payments ..................................................................................................................................... 37

Receipts ....................................................................................................................................... 39

Reports ................................................................................................................................................ 42

Account Statement ......................................................................................................................... 42

FC Position....................................................................................................................................... 43

Datewise Transaction ...................................................................................................................... 44

Daily Exposure ................................................................................................................................. 45

Print Voucher .................................................................................................................................. 46

Trial Balance .................................................................................................................................... 47

Profit And Loss Account .................................................................................................................. 48

Inward Remittances ........................................................................................................................ 48

Outward Remittances ..................................................................................................................... 49

Outward Remittances (DD/TT) ....................................................................................................... 50

I.B.T ................................................................................................................................................. 51

Attendance Sheet............................................................................................................................ 52

Managing Reports ........................................................................................................................... 52

H.R. ...................................................................................................................................................... 55

Attendance ...................................................................................................................................... 55

Thumb Enrollment .......................................................................................................................... 55

Cash & Cash Equivalents ..................................................................................................................... 56

Pending Entries ................................................................................................................................... 57

Message Board .................................................................................................................................... 57

Toolbar ................................................................................................................................................ 58

File ................................................................................................................................................... 58

Setup ............................................................................................................................................... 58

Activity ............................................................................................................................................ 59

H.R. .................................................................................................................................................. 59

Reports ............................................................................................................................................ 60

Troubleshooting: ................................................................................................................................. 60



INSTALLATION MANUAL

Installation Instructions Forexter is desktop application and was designed as a replacement for the MEMS, the former web based software. This section provides a set of comprehensive instructions that follow the flow of the installation process of the Forexter Software application, in order to ensure that the software is properly installed in your PC, enabling you to operate the software at your location.

Hardware and Software Requirements: Intel® Pentium® IV processor, 200MHz CPU speed minimum or higher

1 Gb of RAM or higher

2 Gb of Free Space or higher

24X CD-ROM Drive

Network card (10/100 CardBus LAN Card, v2.6).

Super VGA, 800x600 24-bit true color with 2 MB of video memory recommended

Microsoft® Windows® compatible Printer

Microsoft® Windows® compatible Scanner

Microsoft® Windows® Windows XP operating system with Service Pack 2.0 -

-or-

Microsoft ®Windows 7 operating system with Service Pack 1.0

Microsoft .Net Framework 4.0.

Oracle 11g 32 bit client

Crystal Report for Visual Studio 32bit 13.0 or higher. Digital Personal Driver (Optional)



Installing Forexter

Steps Actions

1 Turn on your computer.

2 Log in using administrator or power user rights.

3 Insert the Forexter Software CD in the CDROM drive.

4 Browse the CD and locate setup.exe

5 Double click the setup.exe

6 The setup wizard displays and click the Next button

7 The Select Installation Folder displays. You are prompted to select

the drive and path to install the Forexter software. The default drive and path name is: “C:\ProgramFiles\Tai\Forexter System

If you wish to install to a drive other than the default, click Browse and input the drive you prefer.



IMPORTANT: Make sure that you are only changing the drive. Do not change the path name!! Select Everyone for user option and click Next.

8 Installation Complete displays. Click Close to exit

9 A Forexter shortcut is displayed on the Desktop



REGISTRATION MANUAL

Registration Instructions In Forexter, a new security feature of software registration for the designated location has been introduced to restrict illegal and unidentified access to the system.

This section provides a set of comprehensive instructions that follow the flow of the registration process of the Forexter Software application, in order to ensure that the software is properly registered, enabling you to process transactions at your location.

Steps Actions

1 Double click the Forexter Icon on the Desktop

2 Forexter starts to make connection with the server

3 As soon as it makes connection, it will need an Active Key.

The Active Key is 20 digit alpha numeric code which will be provided by the IT Department. IMPORTANT: The Active Key is unique and generated exclusively for each installation, so it cannot be reuse, in case the location is reinstalling Forexter.



4 Insert the Active Key provided by the IT Department and click Register.

5 Registration Completed message will be prompted. Click OK to proceeds

6 Forexter is now ready to login



USER MANUAL

Login Screen

Terminal Id: Your system unique ID Financial Year: It shows the current financial year. In order to get record of previous

financial years, click the drop box pointer and select any previous financial year available.

User Id: A unique ID provided to every user by the IT department. Password: An initial password is provided by the IT department (You’ll need to enter

a new password the first time you access the Forexter)

Login: After entering user ID and password you can login by just press ENTER

or click this button with a mouse.

Clear: By pressing this button, the login/password entered will be cleared.

Exit: By pressing this button, the software will close.



Main Screen

1. Activity contains links to create transactions for various business operations. 2. Reports displays various reports and statements. 3. HR contains links to human resource procedure of the location 4. Cash and Cash Equivalent shows the current cash/FC/bank balances 5. Entries Status shows the various entries position. 6. Toolbar contains File, Setup, Activity, HR, Reports links. 7. Message Board contains links to message centre which provide important information

to the location.

Activity: It contains list of transactions which can be performed in operation as shown below:



1. Application DD/TT 2. Bank 3. CDC (Cash Disbursement Centre) 4. FC 5. Inbound 6. Outbound 7. Payments 8. Receipts

Application DD/TT: In this link you can post Foreign Currency Demand Draft (DD) and Telegraphic Transfer (TT) in the System. It contains two Tabs:

a. Application for DD b. Application for TT

Application for DD

1. In Dealing section, select the desired Foreign Currency from the drop box of FC Code. 2. Insert the Foreign Currency Amount in the FC Amount. 3. Insert the bank DD charges in the Charges. 4. Insert the rate of the Foreign Currency in Rate. 5. In Remitter section, insert Remitter (ordering customer) name in Full Name. 6. Insert full address of the Remitter (ordering customer) in Address. 7. Insert contact numbers (Office/Residential/Cell Phone) in Ph. Off, Ph. Res, Cell No.



8. Select the Residence Status of the customer (For Residence, Pakistan is selected by default from Residence. For Non-Residence select the country of the customer where he/she belongs). Then insert the ID/Passport number of the customer in ID/Passport and from calendar available against Expiry, select its expiry date.

9. Insert the name of the beneficiary in Beneficiary Section in Full Name, the purpose of this transaction in Purpose and the source of income of the remitter in Source.

10. Upload copy of ID and related documents provided by the customer in pressing ‘Documents’.

11. After completion, click the Save Button.

12. Click Yes to Save the DD Application 13. Click the Print button to generate the DD Application 14. The posted DD application will reflect in the above message board.

15. To start a new DD application, click New. 16. For regular customer, who want to apply for DD on the same information, please insert

the Transaction ID of the previous application in the Data Copy from Transaction ID. The system will retrieve all data except the data in the Dealing section, which has to be submitted according to new application.

IMPORTANT: Receipts against DD Application will be completed in the Receipt section of the Activity.



Application for TT: Please follow steps mentioned in Application for DD as this form is very similar to the Application for DD except for the ‘Beneficiary’ section as it requires addition information, like Bank Address, Account No., Swift Code, Routing Code, Sort Code, IBAN Code, Reference, Country of the beneficiary.

1. After completion, click the Save Button.

2. Click Yes to Save the TT Application 3. Click the Print button to generate the TT Application 4. The posted TT application will reflect in the above message board.



5. To start a new TT application, click New. 6. For regular customer, who want to apply for TT on the same information, please insert

the Transaction ID of the previous application in the Data Copy from Transaction ID. The system will retrieve all data except the data in the Dealing section, which has to be submitted according to new application.

IMPORTANT: Receipts against TT Application will be completed in the Receipt section of the Activity.

Bank: In this link you can post all transactions which involve bank or banking transaction.

It has two Tabs:

i- Bank: Transactions are processed through this Tab. The transactions can be selected from the Trans. Code, which are as follow:

1. Bank to Bank Fund Transfer 2. Banking Deposits 3. Banking Withdrawal 4. Cheque in Clearing (Cheque Clear)



5. Contigencies - Cash Cheques 6. Customer Cheque Request

Bank to Bank Fund Transfer This link is used when a location has more than one bank, its needs to transfer funds (FC or LC) from one bank to another.

1. Select Bank to Bank Fund Transfer from Trans. Code 2. Insert details of the transfer in Description 3. In From section, select the bank in Bank Name from where the funds are to be

transferred 4. Insert cheque number or slip number in Chq/Slip No. 5. Insert amount to be transferred in FC/LC Amount. 6. In case of FC, insert the conversion rate in Rate. 7. In To section, select the bank in Title of A/c. 8. Insert slip number in Slip No.

9. Click the sign to create the voucher which will show in the above message board. 10. Verify the correctness of the voucher and then in Control section, click Save to

generate voucher. 11. Click Print to generate printout of the transaction. 12. In case of incorrect details, click Clear to remove all the details inserted. 13. To generate another voucher, click New.

Bank Deposits This link is used post voucher to deposits (FC or LC) in bank account of a location.



1. Select Bank Deposits from Trans. Code 2. Insert details of the deposit in Description 3. In From section, select the bank in Bank Name in which deposits is being made. 4. Insert slip number in Chq/Slip No. 5. Insert amount to be transferred in FC/LC Amount. 6. In case of FC, insert the conversion rate in Rate.



Banking Withdrawal This link is used post voucher to withdraws (FC or LC) in bank account of a location.



1. Select Bank Wihdrawal from Trans. Code 2. Insert details of the withdrawl in Description 3. In From section, select the bank in Bank Name in which deposits is being made. 4. Insert Cheque number in Chq/Slip No. 5. Insert amount to be transferred in FC/LC Amount. 6. In case of FC, insert the conversion rate in Rate.



Cheque in Clearing (Cheque Clear) This link is used when the proceeds of cheques/pay orders/demand drafts received from customers as payments against sell of FC, TT DD or outbound, are cleared by the bank in which it is deposited and are now available for transaction.

1. Select Cheque in Clearing (Cheque Clear) from Trans. Code 2. Insert details of the cheque in Description 3. In From section, select the Cheque in Clearing in Bank Name against which the

transaction is being made. 4. The Chq/Slip No., Currency, Amount will be automatically available.

5. Verify the amount and click the sign to create the voucher which will show in the above message board.

6. Verify the correctness of the voucher and then in Control section, click Save to generate voucher.



7. Click Print to generate printout of the transaction. 8. In case of incorrect details, click Clear to remove all the details inserted. 9. To generate another voucher, click New.

IMPORTANT: After this procedure, you will sell FC or TT, DD or outbound as usual.

Contigencies - Cash Cheques This link is used to generate voucher when cash cheques of Contigencies available at the locations are encashed. Please note these cheques are usually supplied by Head Office in favour of the location manager/incharge.

1. Select Contigencies - Cash Cheques from Trans. Code 2. Insert details of the cheque in Description 3. In From section, select the cheque in Bank Name against which was encashed. 4. The Chq/Slip No., Currency, Amount will be automatically available.




Customer Cheque Request This link is used to post cheques issued to customer against purchase of foreign currency or payment of inward remittance on request.



1. Select Customer Cheque Request from Trans. Code 2. Insert details of the Customer and the Transaction in Description 3. In From section, select the cheque in Bank Name which is being issued to the

customer. 4. The Chq/Slip No. and Currency,will be automatically available. 5. Insert amount to be paid in Amount.




ii- Query: The statuses of all transactions processed are available in the query.



The Query will always list the current date transactions in various colours: Red Coloured Transaction (Approval): This transaction needs approval of the Head Office. If you see transaction in this colour please contact Head Office to obtain the required approval. Pink Coloured Transaction (Confirmation): This transaction needs confirmation of the Head Office. If you see transaction in this colour please contact Head Office to obtain the required approval. Indigo Coloured Transaction (Dlvr Confirmation): This transaction needs delivery confirmation of the Contingencies cheque. Double click the transaction and confirm the delivery of the said cheques if received. Yellow Coloured Transaction (Save): This transaction needs to be saved. Double clicked the transaction and save it after verifying and confirming the transaction. Green Coloured Transaction (Trx Confirmation): This transaction required confirmation. White Coloured Transaction (Posted): This transaction is posted properly. You can also list any type of transaction for any period. Select the Transaction Code of the transaction in the Selection section you want to list, define the time period in the Transaction

section and click . If you want to print the list, click .

CDC (Cash Disbursement Centre): Cash Disbursement Centre (CDC) is a designated location which is authorized to supply cash to the other locations in the area or region. In this link you can post all transactions which involve:

i- Cash Payment to location by CDC location or any other location. ii- Bank online made by any location to bank account of any other location. iii- Cash cheque issued by a location to any other location. iv- Post the cheque/pay order/demand draft received from customer against sell of FC,

DD, TT or outbound. It has five Tabs:

i. Cash CDC ii. Bank Online CDC iii. Cheque CDC iv. Send Cheque in Clearing v. Query



Cash CDC: This link will be used when Cash payments are made by a location to any other location. If the location is CDC (which has been assigned the responsibility to provide cash to other locations in the region), the designated locations will available under the Br. Location in Contra section. Otherwise for payment to a location which is not available in the Br. Location list, the location will select Head Office and Head Office will further process the voucher to the receiving location. Please note by default the Payments options is always selected in Type section, and you cannot select Receipts as it will only be available when the voucher posted by the CDC or the Head Office is available in the Query.

Cash Payments

1. Select the location available under the Br. Location in Contra Section. 2. Insert the location name and other details in Description if Head Office is selected. 3. Insert the amount in Amount.






Cash Receipts

1. Go to Query and search for the Yellow Coloured Voucher. 2. Double clicked the voucher and it will reflect in Cash CDC Tab as shown below.

3. Verify the correctness of the voucher and then in Control section, click Save to

generate voucher. 4. Click Print to generate printout of the transaction.

Bank Online CDC This link will be used when bank online is made by a location to bank account of any other location. Please note by default the Payments options is always selected in Type section, and you cannot select Receipts as it will only be available when the voucher posted by the CDC or the Head Office is available in the Query.



Bank Online (Payments)

1. Select the bank of your location from list available under Bank Name in Bank Details section.

2. Insert cheque number in Chq/Slip #. 3. Select the bank to which the online is sent under Contra Bank in Contra section. The

location of the contra bank and code will automatically reflect in the Contra section and the name of the location will automatically available in the Description.

4. Insert the online amount in the Net Amount.




Bank Online (Receipts) Please follow the instructions as mentioned in Cash Receipt under Cash CDC.

Cheque CDC In this link cash cheque sent to another location as Contingencies – Cash Cheque are posted. Please note by default the Payments options is always selected in Type section, and you cannot select Receipts as it will only be available when the voucher posted by the CDC or the Head Office is available in the Query.



Cheque CDC (Payments)

1. Select the bank from the list in Bank Name under Bank Detail. 2. Insert the cheque number of the cheque issued in Cheque #. 3. Select the location from the Br. Location to which the cheque is being paid under

Contra section. 4. On selection of the location, the name of the both locations and Contingencies – Cash

Cheque # will be automatically reflected. Please insert the cheque number again. 5. Insert the amount of the cheque in Amount. 6. Verify the correctness of the voucher and then in Control section, click Save to


Alert: If your location is not authorized to make CDC Cheque Payments, you will get the following alert:



Cheque CDC (Receipts) Please follow the instructions as mentioned in Cash Receipt under Cash CDC.

Send Cheque in Clearing In this link you can post cheque/pay order/demand draft received from customers against sell of FC, DD, TT or outbound.

1. Select the customer from the Customer ID, if he is a registered customer. 2. Insert cheque number in Cheque #. 3. Insert the Bank Name, Cheque No., Customer Name, Transaction Details in the

Description. 4. Insert the amount of the cheque in Amount. 5. Verify the correctness of the voucher and then in Control section, click Save to


Query: The statuses of all transactions processed are available in the query.



The Query will always list the current date transactions in various colours: Red Coloured Transaction (Approval): This transaction needs approval of the Head Office. If you see transaction in this colour please contact Head Office to obtain the required approval. Pink Coloured Transaction (Confirmation): This transaction needs confirmation of the Head Office or other location. Indigo Coloured Transaction (Del Confirmation): This transaction needs delivery confirmation. Double click the transaction and confirm the delivery. Yellow Coloured Transaction (Save): This transaction needs to be saved. Double clicked the transaction and save it after verifying and confirming the transaction. Green Coloured Transaction (Trx Confirmation): This transaction required confirmation. White Coloured Transaction (Posted): This transaction is posted properly. You can also list any type of transaction for any period. Select the Transaction Code of the transaction in the Selection section you want to list, define the time period in the Transaction


FC (Foreign Currency) In this link, all transactions related to dealing of foreign currencies are posted. It has four Tabs:

i. Customer Dealing ii. IBT



iii. Exchange Company Dealing iv. Query

Customer Dealing This link is used to all transactions related to buying or selling of foreign currencies with individual customers.

1. Select the customer from the Customer ID in KYC section, if it’s a register customer. 2. Insert customer name in the Customer. 3. Select residential status of the customer in Residence. 4. Select country of customer from the Country. 5. Insert identification number (CNIC) or passport number in ID/Passport (if applicable). 6. Insert phone or mobile number of the customer in Phone. 7. Insert Address of the customer in Address. 8. Insert national tax number of the customer in N.T.N (if applicable). 9. Select the purpose of the transaction in Purpose. 10. Insert the SBP approval letter reference number in SBP Apr # (if applicable). 11. In Mode of Payment, select Cash if the payments or receipts related to the transaction

are in cash. 12. In Mode of Payment, select Cheque In Clg, if the receipts related to the SALE

transaction is against cheque/pay order/demand draft. 13. In Mode of Payment, select Bank if the payments related to BUY transaction is a

cheque. Also insert cheque number in Cheque/Slip #. 14. In Transaction section, select the Type (i.e. Buy/Sell) and foreign currency in FC. 15. Insert the foreign currency amount in F.C. Amount. 16. Insert the conversion rate in Rate.




18. Repeat steps from 14 to 16 if you want to transact other foreign currencies for the same customer.


20. Click Print to generate printout of the transaction. 21. In case of incorrect details, click Clear to remove all the details inserted. 22. To generate another voucher, click New. IMPORTANT: In the above steps where ‘if applicable’ is mentioned, please refer related SBP rules and regulations.

Alerts for Customer Dealings:

A. Customer identification document (CNIC/passport) is required.

B. Prior Permission of State Bank of Pakistan is required (only in SELL transaction).



IBT (Inter Branch Transactions) This link is used for foreign currencies dealings between two branches i.e. Selling Branch and Buying Branch. Please note the IBT voucher is initially generated by the Selling Branch. Selling Branch (IBT Posting)

1. Select the Buying Branch from Branch Code in IBT section. 2. In Transaction section, select the foreign currency to be sold in F.C. 3. Insert the foreign currency amount sold in F.C. Amount under Transaction section. 4. Insert the conversion rate of foreign currency sold in Rate under Transaction section.


6. Repeat steps from 2 to 4 if you want to add other foreign currencies sold to the same Buying Branch.



IMPORTANT: The above posted IBT will first be confirmed by the Buying Branch before making delivery of the foreign currencies.



Selling Branch (IBT Ready for Delivery)

1. Go the Query Tab and search for the Green Coloured Transaction (Ready for Delivery). 2. Double click the transaction and it will reflect in your IBT Tab as below:

3. Check the IBT Delivery box and click the Save button. 4. Click Print to print two IBT vouchers. One will be delivered with the IBT delivery. Buying Branch (IBT Confirmation)



1. Go the Query Tab and search for the Pink Coloured Transaction (Pending for

Confirmation). 2. Double click the transaction and it will reflect in your IBT Tab as below:

3. Click the Save button to confirm the IBT deal. Buying Branch (IBT Delivery Confirmed)

1. Go the Query Tab and search for the Pink Coloured Transaction (Pending for Confirmation).

2. Double click the transaction and it will reflect in your IBT Tab as below:



3. Click the Save button to confirm the IBT delivery. 4. Click Print to generate printout of the IBT voucher.

Exchange Company Dealing This link is used to post deals with other authorized exchange companies.

1. Select FC In Hand for cash foreign currencies or FC In Bank for foreign currency transfer (TT) in Dealing.

2. In case of FC transfer, please select the bank and insert the cheque number in FC Chq #.

3. Select the value of the deal i.e. Ready/Tom/Future from the Transaction Value. Ready means instant delivery (same day), Tom means next working day and Future for day after next working day. For future select the appropriate date from the calendar.



4. Select the authorized exchange company from Ex. Co. Name in Dealer Detail section. 5. The category (A or B) of the dealing authorized exchange company will be marked

simultaneously in Category. 6. Insert the location details of the dealing branch/franchise of the authorized exchange

company in Location. 7. Insert the official name of the dealing authorized exchange company in Dealer Name. 8. In case of the payment/receipt is split in cash and cheque, select the bank name (where

amount is received or cheque issued) from Bank Name and insert amount of the bank in Bank Amount under Mode of Payment.

9. In Transaction section, select the Type (i.e. Buy/Sell) and foreign currency in FC. 10. Insert the foreign currency amount in F.C. Amount. 11. Insert the conversion rate in Rate.


13. Repeat steps from 14 to 16 if you want to transact other foreign currencies for the same authorized exchange company.




The Query will always list the current date transactions in various colours: Red Coloured Transaction (Approval): This transaction needs approval of the Head Office. If you see transaction in this colour please contact Head Office to obtain the required approval.



Pink Coloured Transaction (Confirmation): This transaction needs confirmation of the Head Office or other location. Indigo Coloured Transaction (Del Confirmation): This transaction needs delivery confirmation. Double click the transaction and confirm the delivery. Yellow Coloured Transaction (Save): This transaction needs to be saved. Double clicked the transaction and save it after verifying and confirming the transaction. Green Coloured Transaction (Trx Confirmation): This transaction required confirmation. White Coloured Transaction (Posted): This transaction is posted properly. You can also list any type of transaction for any period. Select the Transaction Code of the transaction in the Selection section you want to list, define the time period in the Transaction


Inbound (Home Remittances) In this link you can post transactions related to instant money transfer (home remittance) received through third party arrangements. Inbound (Posting Payments)

1. Select the third party/MTO (Money Transfer Operator) of the inbound payment in Service.

2. Insert transaction number of the third party/MTO in TRX #. 3. Insert the amount paid in Amount. 4. In case of registered customer, insert customer details in Customer ID. 5. Click Save to add the payment to the list in above message board.



6. The transaction will be in Green Colour which means that a voucher will be required to complete the voucher.

Inbound (Generate Voucher)

1. On the completion of posting payments, select the third payment/MTO name above the message board showing all payments.

2. Click Generate Voucher button. 3. A confirmation message will display showing the sum of all the payments. 4. If it is correct, click Yes to generate voucher.

Outbound In this link you can post transactions related to instant money transfer sent through third party arrangements. Outbound (Posting Receipts)



1. Select the third party/MTO (Money Transfer Operator) of the outbound payment in Service.

2. Insert transaction number of the third party/MTO in TRX #. 3. Insert the amount sent in Amount. 4. In case of registered customer, insert customer details in Customer ID. 5. Click Save to add the receipt amount to the list in above message board. 6. The transaction will be in Green Colour which means that a voucher will be required to

complete the voucher. Outbound (Generate Voucher)

1. On the completion of receipt posting, select the third payment/MTO name above the message board showing all receipts.

2. Click Generate Voucher button. 3. A confirmation message will display showing the sum of all the receipts. 4. If it is correct, click Yes to generate voucher.

Payments This link is used to post payments other than inbound and FC. It has two Tabs:

i. Payments ii. Query

In payments, there are various transactions according to their nature, which are listed below:

a) Advance Payments b) Cash Payments c) Cancelled Transaction (Refund Cases) d) Customer Cheque Request e) Payment of Buying Assets f) Payment of Expenses g) Payment of Prepaids h) Payment of Provision



1. Select the Payment Mode, whether it is cash or through bank. 2. In case of payment through bank, select the bank from Bank and insert the cheque

number in Slip/Chq #. 3. Select transaction from the Trans. Code. 4. Select the appropriate account head from Account. 5. Insert the details of payment in Description. 6. In case of Cancelled Transaction (Refund Case) transaction, select the related DD/TT ID

from the Contra section. 7. In case of any advance tax deducted, please insert the amount in Adv. Tax under

Amount section. 8. In case of any income tax deducted (specially in utility bills), please insert the amount in

IT. Deduction under Amount section. 9. Insert the payment amount in Payment Amount. 10. Click Document section, to upload related bills/invoice/documents.









Receipts This link is used to post receipts: It has two Tabs:

iii. Receipts iv. Query

In receipts, there are three transactions according to their nature, which are listed below:



a) Booking Telegraphic Transfer b) Cash Receipts c) DD Placement in Bank

16. Select the Payment Mode, whether it is cash or through bank. 17. In case of payment through bank, select the bank from Bank and insert the cheque

number in Slip/Chq #. 18. Select transaction from the Trans. Code. 19. Select the appropriate account head from Account. 20. Insert the details of receipt in Description. 21. In case of Booking Telegraphic Transfer or DD Placement in Bank transaction, select the

related DD/TT ID from the Contra section. 22. Click Document section, to upload related documents.







Reports This section contains links to reports and statements listed below:

1) Account Statement 2) FC Position 3) Daily FC Transaction 4) Datewise Transaction 5) Daily Exposure 6) Print Voucher 7) Trial Balance 8) Profit And Loss Account 9) Inward Remittances 10) Outward Remittances 11) Outward Remittances (DD/TT) 12) I.B.T. 13) Attendance Sheet

Account Statement This link is used to generate statement of any account available in the chart of accounts.



1. Select an account from the Account. 2. Select the period in the Datewise. 3. Press the Run button to generate the required statement.

Sample Report of Account Statement

FC Position This link generates a report which shows foreign currency position of the branch.



1. Select the date for which the FC position report is required. 2. Press Run to generate the report.

Sample Report of FC Position

Datewise Transaction This link generates a report of all posted transactions of the location during any given period.



1. Select the date for which the Datewise Transactions is required. 2. Press Run to generate the report.

Sample Report of Datewise Transactions

Daily Exposure This link generates report of daily exposure (foreign currencies overbought/oversold position) of the location.



1. Select the date for which the Daily Exposure is required. 2. Press Run to generate the report.

Sample Report of Daily Exposure

Print Voucher This links generate reprint of any posted voucher.



1. Insert the complete voucher number in Voucher No. #. 2. Press Run to generate reprint of the voucher.

Trial Balance This link generates Trial Balance of the location.

1. Select the date for which the Trial Balance is required. 2. Press Run to generate the report.

Sample Report of Trial Balance



Profit And Loss Account This link generates the Profit and Loss Account (Income Statement) of the location for any given period.

1. Select the date for which the Profit And Loss Account is required. 2. Press Run to generate the report.

Sample Report of Profit And Loss Account

Inward Remittances This link generates report of all inward remittances (home remittances) paid by the location during a given period.



1. Select the date for which report of Inward Remittances is required. 2. Select the third party/MTO name from the Services. 3. Press Run to generate the report.

Sample Report of Inward Remittances

Outward Remittances This link generates report of all outward remittances (instant money transfer) sent by the location during a given period.



1. Select the date for which report of Outward Remittances is required. 2. Select the third party/MTO name from the Services. 3. Press Run to generate the report.

Sample Report of Outward Remittances

Outward Remittances (DD/TT) This link generates a report of all outward remittances (DD/TT) sent by a location.

1. Select the date for which report of Outward Remittances (DD/TT) is required. 2. Press Run to generate the report.



Sample Report of Outward Remittances (DD/TT)

I.B.T This link generates report of all IBT undertaken by the location in a given period.

1. Select the date for which report of IBT is required. 2. Press Run to generate the report.

Sample Report of IBT



Attendance Sheet This link generates report of the attendance status of the location staff.

1. Select the date for which the Attendance Sheet is required. 2. Press Run to generate the report.

Sample Report of Attendance Sheet

Managing Reports On every report or statement generated, you will find a toolbar as shown below:

This toolbar provides you options to manage your report according to your needs.



Export Report

1. Click to generate export report window. 2. Select the destination folder or Desktop. 3. Assign a name of the exported file in File Name. 4. Select the type of format in which you want to export from Save as Type. 5. Click the Save button to save the exported report.

Print Report

1. Click to generate print report window. 2. Select the printer from the available list. 3. Click Print to print the report.

Page Turning in a Report

1. Click to go to first page.



2. Click to go to previous page.

3. Click to go to next page.

4. Click to go to last page. 5. You can also insert page in field.

Searching Text in a Report

1. Click to search a text in a report and a Find Text window will prompt. 2. Insert the desired text in the field below Find What. 3. Click Find Text button to search.

Zooming a Page in a Report

1. Click to zoom the page. 2. Click Page Width to increase the width of the page. 3. Click Whole Page to view the complete page. 4. Click various %age available to zoom in or zoom out the report or if any %age is not

available in the list, click Customize to insert the desired %age.



H.R. This section provides link to Human Resources (HR) procedures of a location, which are listed below:

1. Attendance 2. Thumb Enrollment

Attendance This contains link to the daily attendance process window.

For this option, it is mandatory that a fingerprint reader must be attached to the system on which the Forexter is installed.

Thumb Enrollment This link is used to enroll newly appointed employee at the location. Please note this link can only be accessed remotely by the authorized HR officials.



Cash & Cash Equivalents This section provides running balances of cash on hand, cash in bank, foreign currency and contingencies – cash cheque of a location. This display window is on the upper left side of the main screen. Cash & Cash Equivalent showing listed banks of the location

1. Select the bank from the list. 2. The balance of the selected bank is available in the adjacent field.

Cash & Cash Equivalent showing listed FC On Hand of the location

1. Select the FC from the list. 2. The balance of the selected FC is available in the adjacent field.



Pending Entries This section reflects the status of all entries during a working day.

Message Board Message board provides important messages, software updates & SBP Circulars.

Click the in the Message Board section to list SBP Circulars:



To get any SBP circular, click on the desired description and the SBP circular will be available in Internet Explorer.

Toolbar

File: Its contains the Exit to close the application

Setup: It contains Change Password and Cheque Book Registration



Change Password: By press it you can change your password Cheque Book Registration: If you are maintaining any bank account, you will have to first register the leaves of your cheque book through this setup.

Activity: It contains link to transactions which can be performed in operation as already

described under MAIN MENU/ACTIVITY.

H.R.: It contains link to attendance procedure of the location as already described in MAIN

MENU/HR.



Reports: It contains link to Account Statement as already described in

REPORTS/ACCOUNT STATEMENT.

Troubleshooting: If you encounter any trouble using Forexter, please take a screenshot of the problem and mail it to officials of IT Department at the Head Office.