l/o 1: establish project aims, objectives & timeframesl/o 1: establish project aims, objectives...
TRANSCRIPT
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L/O 1: Establish Project Aims, Objectives &
TimeframesIbrahim Sameer (MBA - Specialized in Finance,
B.Com – Specialized in Accounting & Marketing)
www.ibrahimsameer.wordpress.com
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• Project Management
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Project Management
What is your understanding about project?
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What is a Project?
• According to the PMBOK (Project Management
Body of Knowledge) 3rd edition, A project is
defined as a “temporary endeavor with a
beginning and an end and it must be used to
create a unique product, service or result”.
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What is a Project?
• Lets assume here is Mariyam.
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What is a Project?
• Assume she is automobile designer and came up
with new design of a car.
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What is a Project?
• Her team collaborate and come up with a plan.
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What is a Project?
• And create a prototype of a car.
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What is a Project?
• Creation of prototype car leads to
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Project Management
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Project Management Process
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Initialization
• In short in this stage you determine what to do in
this project.
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Initialization
• How do we know initialization stage is complete.
The deliverable at initialization stage is “Project
Charter” & this is produced by project manager.
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Initialization
• Project charter is the bible to be used throughout
the project.
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Initialization
• Also while specifying clear goals and scope of the
project; it will be mention how currently we do
things right now and in future how we will do
things.
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Initialization
• Also in the project charter it will be mention who
are the key player which person will play which
role & responsibility that comes with that role &
how controls will be implemented.
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Initialization
• As mention earlier this document is referred
throughout the project and this become the
reference material and also this document
represent the commitment from everybody.
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Planning Stage
• This is the most time consuming stage.
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Planning Stage
• How do we know planning stage is finished. We
will have a document called project plan on our
table, produced by project manager.
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Planning Stage
• Following are the things that will list in project plan
document.
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Planning Stage
• So the project manager will do following things as
well.
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Executing Stage
• This is the most busy and costly stage in a project.
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Executing Stage
• In this stage project team members carryout
actions that is define in project plan.
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Executing Stage
• In this stage the role of project manager is
communication & coordination. He need to make
sure that all information is communicated to all
team members.
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Executing Stage
• Since executing stage mark the most hectic stage;
it is usually start with kick of meeting. In this
meeting project manager ensure that everyone
know what is suppose to do.
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Controlling Stage
• Since it is not perfect world making a project plan
and executing is not enough. You need to make
sure everyone work according to your plan.
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Controlling Stage
• The deliverable of controlling stage is project
status report, produced by project manager.
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Controlling Stage
• Project status report include following things:
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Controlling Stage
• Periodic meeting will be heads by project
manager. Take update from team members and
communicate that to stakeholders.
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Closing Stage
• Objective of this stage is:
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Closing Stage
• This deliverable will be sign off by client and it
proof that client is happy with the work done.
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Closing Stage
• Once you received sign off from client usually you
will be having exit meeting to get feedback.
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Why Manage a Project?
• Here is statistics:
• 1 out 4 project enter into the market, 31% of IT
project cancel before completion & 42% large
organization is able to complete project.
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Fail
Why do you think project Fail?
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Why Do Projects Fail?
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Why Do Projects Fail?
• Here is Ali; he has dream of construction beautiful
house home for himself. He start at young age.
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Why Do Projects Fail?
• But does not plan correctly. Even after reaching
him, his old age due to improper time
management his dream house could not be
completed.
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Why Do Projects Fail?
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Why Do Projects Fail?
• Here is Suha wants to buy a beautiful dress for
upcoming party. She plans to go near by mall to
make purchase.
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Why Do Projects Fail?
• Since she does not properly plan the cost involve
during shopping. She ends ups buying lots of other
things the money that she have.
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Why Do Projects Fail?
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Why Do Projects Fail?
• Here is Raheem want to buy a shiny convertible
car. So he and his wife can go into long drive.
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Why Do Projects Fail?
• Less than a year they have a child. Now the
convertible car does not seems to correct choice
for the family.
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Why Do Projects Fail?
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Why Do Projects Fail?
• Here is Mohamed spend lots of money on buying a
big home.
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Why Do Projects Fail?
• Since he did not check the quality of home before
making purchase. It collapse within few months of
his purchase.
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Who Manages a Projects?
• Who rescue us from all these problems. Who is the
one who manage everything in a project.
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Who Manages a Projects?
• The one person who save us all of this is:
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What the Skills of a PM?
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What the Skills of a PM?
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Gantt Chart
• Do you get overwhelmed by large projects? Do
you wish you had a way to keep track of how the
project is coming along? Well, you have a way to
do just that! It's called a Gantt chart, and it is
super easy to create.
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Gantt Chart
• What is Gantt Chart?
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Gantt Chart
• So that it; allows the project manager to see the
status of the work as it is completed.
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Gantt Chart
• Its name comes from its creator in the 1910, Henry
Gantt.
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What the Gantt Chart Show?
• The specific activities for the project.
• The point in the process each activity should start.
• The length of time allotted for each activity.
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Gantt Chart - Specimen
• Here is an example of a Gantt Chart
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What else you want to know?
Questions & Answers
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Thank You
Ibrahim SameerSeek knowledge from cradle to grave