literacy skw user manual

8/19/2019 Literacy SKW User Manual

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Business Objects TrainingSkilled Knowledge Worker (SKW)

Literacy Universe User Manual

North Carolina Community CollegesData Warehouse


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TABLE OF CONTENTS

The Basics of BusinessObjects......................................................... 1Initiating BusinessObjects....................................................................................... 1Opening Documents ............................................................................................... 3Document Viewing.................................................................................................. 5Refreshing Documents ........................................................................................... 7Saving Documents.................................................................................................. 8Sending Documents to BusinessObjects Users ..................................................... 9Receiving Documents From BusinessObjects Users ........................................... 13Closing Documents............................................................................................... 14Exiting Business Objects ...................................................................................... 15Exercise 1 ............................................................................................................. 15Exercise 2 ............................................................................................................. 15

Modifying Reports ........................................................................... 16Moving Blocks....................................................................................................... 16Moving Report Titles ............................................................................................. 17Changing Report Titles ......................................................................................... 20Moving Columns ................................................................................................... 22Changing Column Titles ....................................................................................... 24Changing the Width of Columns ........................................................................... 26

Manual Method.............................................................................................................26Automatic Method ........................................................................................................ 27

Changing the Height of Rows ............................................................................... 28Manual Method.............................................................................................................28Automatic Method ........................................................................................................ 30

AutoFit .................................................................................................................. 31Exercise 3 ............................................................................................................. 32Applying Calculations...................................................................... 33

Using the Sum function......................................................................................... 34Using the Percentage function.............................................................................. 35Using the Count function ...................................................................................... 36Using the Average Function ................................................................................. 37Using the Min Function ......................................................................................... 38Using the Max Function ........................................................................................ 39Removing Calculations ......................................................................................... 40

Exercise 4 ............................................................................................................. 40Sorting Data .................................................................................... 41Applying Sorts....................................................................................................... 42

Ascending Sort ............................................................................................................. 42Descending Sort...........................................................................................................43Custom Sort ................................................................................................................. 44

Removing Sorts .................................................................................................... 46

Removing Sorts............................................................................................................47


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Filtering Data................................................................................... 48Applying a Simple Filter ........................................................................................ 48Applying a Complex Filter..................................................................................... 52Removing a Filter.................................................................................................. 57Exercise 5 ............................................................................................................. 58

Simple Queries................................................................................ 59Block Style ............................................................................................................ 59

Tables...........................................................................................................................59Cross-tabs ....................................................................................................................60Charts...........................................................................................................................60Financial Tables ........................................................................................................... 61

The Elements of a Query...................................................................................... 62Queries.........................................................................................................................62Objects .........................................................................................................................62Classes.........................................................................................................................63Universes .....................................................................................................................63

The Query Panel................................................................................................... 64Classes and Objects ....................................................................................................64Result Objects.............................................................................................................. 65Adding and Removing Objects ..................................................................................... 65

The Query Process............................................................................................... 66Documents............................................................................................................ 67Building a Query ................................................................................................... 68Editing a Query ..................................................................................................... 73

Editing a Table Block.................................................................................................... 74Exercise 6 ............................................................................................................. 77Creating Query Conditions ................................................................................... 78

Creating a Single-Value Condition ............................................................................... 79Creating a Prompted Condition .................................................................................... 83Relational Operators ....................................................................................................87

Creating Multiple Conditions................................................................................. 91Exercise 7 ............................................................................................................. 95Creating a Crosstab Report .................................................................................. 96


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_________________________________________________________________________North Carolina Community Colleges Data Warehouse 1Basic BusinessObjects Class for Literacy Universe Revised March 14, 2005

The Basics of BusinessObjects

Initiating BusinessObjects

Upon initiating BusinessObjects, you will be presented with a login screen. You are required

to enter two things: A user name

A password

To initiate BusinessObjects:

1. Click the Start button on the Windows Taskbar

2. Select Programs

3. Select BusinessObjects 5.1 .

4. Select BusinessObjects

The User Identification box is presented.

5. Type your user name in the User Name . BusinessObjects logins are case sensitiveso make sure you enter your login as it was set up.

Please note: BusinessObjects will disable your login after three incorrectattempts. If this happens please contact the System Office to have your login reset.

6. Type your password in the Password box.

7. Leave the Use in Offline Mode box unchecked .

8. Press OK.


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Please note: Offline Mode is used when the user is not connected to the datawarehouse. An example of this situation would be when a user does not have aconnection to the Internet but wants to view or modify a report without refreshing thedata.


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Opening Documents

BusinessObjects documents are held in a database, known as Corporate Documents.Users within the Community College System have access to Corporate Documents, withsecurity limitations, via BusinessObjects’ WebIntelligence software.

Skilled Knowledge Workers are able to open documents in two ways depending on the typeof document. Documents will either be predefined reports held in Corporate Documents orreports that the Skilled Knowledge Worker has created or modified on his or her desktopand saved to a local folder.

To open a document stored in Corporate Documents :

1. Select File ; Retrieve From; Corporate Documents .

2. Select the document you want to open in the Retrieve dialog box.


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3. Press the Retrieve button, and you will be presented with an Import Results box.

4. Press OK.

The document you retrieved will be automatically opened.

To open documents in a local folder:

1. Select the button in the Standard Toolbar .

The Open window is returned, listing all the BusinessObjects documents in your localfolder.

2. Select the document you would like to open and press the Open button.

The document is opened.


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Document Viewing

When first opened, documents are typically displayed in Business Objects in the followingformat:

Toolbars

Menu Bar (File, Edit, View……Help) Standard (New Document, Open Document, Save, Print, Refresh, View Data, etc.) Report (New Cell/Table/Crosstab/Chart, Filter, Sum, Sort, etc.)

1. Report Manager (where objects within the query are displayed)

2. Report (where reports are actually displayed). Each tab represents a report, so you canhave many reports within one document.

ReportManager

Toolbars

Report

To add a toolbar to the document, open the View menu in the Menu Bar and selectToolbars for a list of available toolbars.


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An additional feature of the Report Manager is the Map tab. The advantage of the Map tabis that it provides users with easy navigation through a document with more than one reportin it as well as reports with more than one section in them. Users can quickly view data byclicking on a report or section name in the Report Manager .


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Refreshing Documents

Whether you’re viewing a pre-defined report or working on one you’ve created you will wantto check to make sure the data you’re accessing is the most current. The Business Objectsfunction called Refresh allows the user to update the data. . When you refresh a report thedatabase is accessed and the current data is returned.

The status bar at the bottom of the screen displays the date and time of the last refresh.

1. Click the (Refresh Data) button in the Standard Toolbar .

When the data has been updated, the status bar displays the new date and time of therefresh.


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Saving Documents

When you choose to save your document, BusinessObjects will prompt you to save it inyour default folder UserDocs . If you would like to save it in another location, select the File;Save as method of saving and change the location in the Save In box.

To save your document with the same file name:

1. Select File; Save in the Menu Toolbar or click the button in theStandard Toolbar.

To save your document with a different file name:

1. Select File; Save as in the Menu Toolbar .

The Save As window is displayed.

2. Enter a new document name in the File Name box.

3. Press the Save button.


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Sending Documents to BusinessObjects Users

Within BusinessObjects, you have the option to send your documents to otherBusinessObjects users. The users must have a user id created in BusinessObjects in orderfor you to send documents to and retrieve documents from them. When you choose to senda document to another BusinessObjects user, the document is stored in a database andremains there until the recipient downloads it.

1. Select File ; Send To; Users in the Menu Toolbar .

The Send window is displayed.


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2. Press the To button to display a list of users that can receive your document.At lower left, click on the box to view users in my group only .

3. Select a user or users from the left-hand side of the box and press Add .

The user or users you have chosen will be shown on the right hand side of the box inthe Document Recipients area.

4. Press the OK button.


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The user or users you selected are shown in the Send to box.

5. The document that is active is automatically listed in the Document(s) to Send box.

6. Press the OK button to send or skip to the next step to send additional documents.

7. If you want to send more documents to these recipients, press the Browse button.

You are presented with the Select the File to Send window.

8. Select a document and press the Add button or double-click on the document name.

The document is added to the Document(s) to Send box.


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When the process is complete a Results box will display that you have successfullysent your document(s) to your chosen users.

10. Press the OK button to complete the process.

The document(s) have now been sent to the users you identified.

11. Contact the recipient(s) of your report to notify them that they have a report toretrieve.


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Receiving Documents from BusinessObjects Users

When a user has sent you a document, they should notify you. BusinessObjects will send anotification message ONLY when you log in.

1. Select File; Retrieve From; Users .

A listing of the documents that have been sent to you is displayed.

2. Select the document(s) you want to retrieve.

3. Press the Retrieve button.


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Closing Documents

1. Select File, Close from the Menu Toolbar .

You will be prompted to save the report if you have not already done so.


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Exiting Business Objects

1. Select File; Exit from the Menu Toolbar.

Exercise 1

Exercise 2


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4. Drag the table to the desired location in the report page.

5. Release the mouse button.


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5. Release the mouse button.


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Changing Report Titles

1. Double-click on the report title.

The report title is highlighted and the cursor blinks to indicate that you are in editmode.

2. Enter a report title.


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3. Press the Enter key on your keyboard.

The title has changed.


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Moving Columns

You can change the order of the columns in your table by dragging and dropping them totheir desired location.

1. Select Student Count anywhere within the column with your left mouse button.

2. Hold down your left-mouse button and drag the Student Count column to theposition in the table you would like it.


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3. Drop the column.


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Changing Column Titles

The BusinessObjects column title default is the data item’s name returned by the datawarehouse. If the default name is not appropriate, you can change the default column title.

1. Double click on the column header Student Count .

The header is highlighted and the cursor blinks to indicate that you are in edit mode.

2. Enter the column title No. of Students .


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3. Press the Enter key on your keyboard.

The column title has been changed.


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Changing the Width of Columns

Manual Method

You can change the width of columns and rows as follows:

1. Place the mouse pointer on the border between the column you want to modify andthe one to the right of it.

The pointer changes to a || .

2. Press and hold down with the left mouse key and drag the border to the requiredwidth.

Adjustscolumn width


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Automatic Method

You can automatically change the width of a column as follows:

1. Position the mouse pointer on the border between the column you want to modify andthe column to the right of it.

The pointer changes to a || .

2. Double-click the left mouse key and the column will change automatically.


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Changing the Height of Rows

Manual Method

To change the height of all rows in the table:

1. Position the mouse pointer on any row border.

The pointer changes to a .

2. Press and hold down the left mouse key and drag the border to the required height.

Note: The height of all the rows in the table has changed, but notthe height of the table header row.


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3. Position the mouse on the bottom border of the table header row.

4. Drag the header border to the required height.


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Automatic Method

To change the height of a row automatically:

1. Position the mouse pointer on the border between the row you want to resize and therow below it.

2. When the pointer changes to a , double click the left mouse key and the rows willresize automatically.


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AutoFit

The AutoFit feature allows you to specify the exact width & height of your columns androws.

1. Select the Student Count column to resize.

2. Select Format , Cell Height & Width from the Menu Toolbar .


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The Cell Height & Width window is displayed.

3. Enter a value for the column width and for the row height, or click on AutoFit button.


Exercise 3


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Applying Calculations

Calculations can be created with very little effort using BusinessObjects.

To view the available functions:

1. Place the mouse pointer over the column that requires a calculation.

2. Press the right mouse button.

A speedmenu is displayed.

3. Move the mouse pointer over Calculations in the speedmenu, to show the availablecalculation functions.


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Using the Sum function

1. Left click on the data in the column Location Count to be summed.

2. Click on the Insert Sum button on the Report Toolbar .

An overall total for the column you selected has been added to the bottom of thecolumn. If necessary, scroll down to the bottom of the table to see the sum.


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Using the Percentage function

1. Left click on the data in the Student Count column to apply a percentage.

2. Click on the Insert Percentage button on the Report Toolbar .

A new column called Percentage is added to the table.


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Using the Average Function

The Average function calculates the average of the data selected.

1. Right click on the data in the Student Count column.

2. Select Calculations ; Average from the speedmenu .

A row is added to the bottom of the table showing the average of the values in thecolumn.


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Using the Min Function

The Min function returns the minimum value from the column selected.


2. Select Calculations , Minimum from the speedmenu .

A row is added to the bottom of the table showing the minimum value in the column.


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Using the Max Function

The Max function returns the maximum value from the column selected.


2. Select Calculations , Maximum from the speedmenu .

A row is added to the bottom of the table showing the maximum value in the column.


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Removing Calculations

You can remove calculations by selecting them in the Calculations option of thespeedmenu or by clicking on the icons in the Report Toolbar .

1. Right click on the data in the column from which you wish to remove the calculation.

The speedmenu appears.

2. Select Calculations and the function you wish to have removed.

OR

1. Left click on the data in the column from which you wish to remove the calculation.

2. Left click on the button in the Report Toolbar for the function you want to remove.

Exercise 4


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Sorting Data

BusinessObjects provides the standard sort options with the additional capability ofdesigning your own sort order.

These three sort types and their associated icons are:

Ascending Sort

Descending Sort

Custom sort

These icons can be found in the speedmenu by selecting Insert Sorts and choosing thesort order you desire.

OR

The same icons can be found in the Report Toolbar by selecting the arrow button ofthe Insert Sort icon to display your sort options.


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Applying Sorts

Ascending Sort

1. Left click on the data in the Program Code Desc column.

2. Press the right mouse button and select Insert Sorts, Ascending.


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2. Press the right mouse button and select Insert Sorts, Descending .

This will apply a descending sort on the column you selected.

Custom Sort

1. Left click on the data in Program Area , the column to be sorted.

2. Press the right mouse button and select Insert Sorts, Custom


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The Custom Sort window appears and shows the values available for the column youselected. You can move the values up or down to create your own custom sort order.


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Removing Sorts

You can remove sorts by selecting them in the Insert Sorts option of the speedmenu or byclicking on the icons in the Report Toolbar .

1. Right click on the data in the column from which you wish to remove the sort.

The speedmenu appears.

2. Select Insert Sorts and the sort you wish to have removed.

OR

1. Left click on the data in the column from which you wish to remove the sort.

2. Left click on the button in the Report Toolbar for the sort option you wish to haveremoved.


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Removing Sorts

1. Click on Placement Code Desc report block.

Select Format, Sorts from the Menu Toolbar.

Select “ Program Code Desc ”.

2. Click the Remove button.

A warning box appears.

3. Click Yes to confirm the removal.

4. Click OK to close the Sorts window.


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Filtering Data

A filter is used to limit the data you return to your report to a particular value or values. Byapplying a filter you eliminate the data that’s not useful to your analysis but you haven’tremoved the data from the query itself. It remains in the data provider and can be addedback to the report by simply removing the filter.

Applying a Simple Filter

1. Click on NRS Level Desc .

2. Select Format; Filter from the Menu Toolbar .The Filters window opens.


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The Filters On box provides the ability to filter globally (for the whole report) or byreport block. The blocks are shown as folders.

3. Click on Table 1 , the folder you would like to apply a filter too.

4. Click Add .

The Variable(s) to Filter box is opened.

5. Select NRS Level Desc , the variable (object) you would like to filter, and press OK.

You are returned to the Filters box. The variable you chose is highlighted in the leftwindowpane of the box.


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Applying a Complex Filter

In the example above, the data was filtered for a specific value. If you require filtering upona specific condition such as “Values greater than or equal to 500”, you can use the FilterEditor to build a filter based on a formula.

1. Left click on Contact Hours .

2. Select Format; Filter from the Menu Toolbar .

The Filters window opens.


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3. Click on Table 1 , the folder you would like to apply a filter too.

4. Press the Add button.

The Variable(s) to Filter box is opened.

5. Select Contact Hours , the variable (object) you would like to filter and press OK.

6. You are returned to the Filters box. The variable you have chosen is highlighted inthe left windowpane of the box.


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7. Press the Define button.

The Filter Editor box is displayed.


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The Filter Editor is made up of four components:

Formulas – this is where you build the formula using the Variables , Functionsand Operators from the boxes below.

Variables – this box displays the variables in your report to which you may applyyour complex filter.

Functions – this box displays a variety of functions that you may use in buildingyour formula.

Operators – this box displays the operators that are available to you as you buildyour formula.

8. In the Filter Editor , double-click on Contact Hours .

9. Select the function and/or operator.

Here is an example of a formula for a complex filter. The filter is for values greaterthan or equal to 500 based on the Contact Hours measure object.

10. Press OK.


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11. Press Apply .

12. Press OK.

Your filtered results are displayed.


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Removing a Filter

1. Click anywhere in the report block from which you want to remove the filter.

2. Select Format, Filters from the Menu Toolbar .

The Filters window is displayed.

3. Select NRS Level Desc .

4. Press the Remove button.

A message box is displayed confirming that you want to remove the filter.


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5. Press the YES button.

You are returned to the Filters window


Exercise 5


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Simple Queries

The first step in creating a query requires picking a block style in which to present your data.After you have chosen your block style then you can begin to develop your query to returnthe data that you require. This section will guide you through selecting your block, creatinga query, editing the query and finally applying conditions to your query.

Block Style

BusinessObjects has several different block styles that can be used to format data inreports:

• Tables

• Charts

•

Cross-tabs• Financial Tables

Tables

The tabular style is the BusinessObjects default. Tables display data in columns.


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Cross-tabs

A cross-tab is a form of table that displays data, usually numeric, at the intersection ofthe rows and columns. The following example displays Curriculum Calculated FTE. Therow headings describe the data contained in the Program Area Code. The columnheadings describe data contained in the Degree Code.

A cross-tab requires three items in your query:

A variable that returns text for the column heading

A variable that returns text for the row heading

A variable that returns numeric data for the body.

Charts

Charts are the graphic equivalent of tables and cross-tabs. We will not cover Charts inthis course. BusinessObjects offers five different chart styles, three of which will be usedmost frequently for reporting:

Line (2-D & 3-D)Column (2-D & 3-D)Pie (2-D & 3-D)


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Financial Tables

A financial table is similar to a standard table except that the headings are along thevertical axis as opposed to the horizontal axis. We will not cover Financial Tables in this

course.

Pie Chart Column Chart Line Chart


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The Elements of a Query

Queries

Queries enable you to retrieve data from the data warehouse. You build a query to bringdata to a report, either when you create the report or when you are refreshing an existingreport. In BusinessObjects selecting Objects from a Universe creates a query. Uponexecution of the query, BusinessObjects connects to the database and retrieves the datamapped by the Objects you selected.

Objects

Objects are the components in a BusinessObjects universe that correspond to a collectionof data in the data warehouse. Object names are usually the same as the everyday termsthat you currently use. For a registration manager, objects might be Student Name,Address, Major, or GPA, while for a financial aid analyst, objects might be Salary, FinancialNeed Amount, etc.

The properties of an object reveal how it can be applied in a query. An object can have theproperty of dimension , detail , or measure . Each kind of object is used for differentpurposes:

Dimension ObjectsDimension objects return the data that will become the basis for analysis in a report.Dimension objects characteristically return text data (College Names, Student Names,etc.), or dates (Reporting-Year, Semester, etc.) They are identified with a blue cube.

Detail ObjectsDetail objects provide additional information about a dimension object. They aren’t usedfor analysis but might be useful to have as additional data. For example, a detail objectcalled Address would be associated with Student Name . It’s not expected that youwould use an address of a student to perform analysis, but you may want to see it in areport. A green pyramid denotes that an object is a Detail object.

Measure ObjectsMeasure objects return numeric data that has been calculated at the data warehouselevel. The values they return are dependent on the objects that have been placed in thequery. For example, if you include College ID Code , NRS Level Desc and StudentCount in a query, Student Count per NRS Level Desc is calculated. If you includeCollege ID and Student Count , Count per College is calculated, and so on. A pinksphere indicates that an object is a Measure.


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Classes

Objects are grouped in folders that have names that reflect logical collections of information.These folders are called classes. For example, in the Literacy Universe, one class isStudent Information . A class can be further divided into subclasses. A subclass of theStudent Information class is Startup Parameters .

Universes

A universe contains all the classes, which hold all the objects that pertain to differentoperations within the North Carolina Community Colleges System. Following are somekinds of universes in the NCCCS BusinessObjects configuration:

Course/FTECurriculum StudentCon Ed StudentStaffLiteracyCurriculum Student II

For example, the data that a Continuing Education Registration Manager and a CurriculumRegistration Manager require differ substantially, so they would have separate universes,which they use to retrieve their own data.


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The Query Panel 1

A BusinessObjects query is formed in the Query Panel . Shown below is an example ofLiteracy universe and its structure.

The Query Panel has three parts:

Classes and Objects

Result Objects

Conditions

Each box has an explicit function in building your query.

Classes and Objects

The Classes and Objects area displays the objects (Dimension, Detail & Measure) that areavailable for creation of the query. By clicking on the + sign next to a Class folder you canaccess the subclasses and objects you’ll need for your query.

1 Based on information in the BusinessObjects Training Manual


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You will also note that a help description displays at the bottom of the Query Panel for eachobject as you click on them.

Result Objects

You create a query by placing objects from the Classes and Objects panel into the ResultsObjects box.

Adding and Removing Objects

There are several methods you can use to move objects in and out of the Result Objects box.

Adding an object:

Drag and drop the object anywhere in the Result Objects box.

Double click on the object

Deleting an object:

Drag and drop it back into the Classes and Objects box.

Right click on the object andselect remove on yourspeedmenu.

Left click on the object andpress the Delete key on your keyboard.

You would then send your query to the data warehouse by pressing thebutton.


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The Query Process 2

When you press the button, BusinessObjects executes the following steps:

1. The query is changed into a SQL query.

2. The SQL query is sent to the data warehouse.

3. The results of the SQL query are returned to the user’s computer and stored.

4. The contents of the query are presented in a block on the report in theBusinessObjects document.

2 Based on information in the BusinessObjects Training Manual


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Building a Query

So far, you have manipulated data in existing tables. Now you will create a query using thetable presentation style.

1. Create a new blank document by selecting the (New) button on the StandardToolbar .

The New Report Wizard is started.

2. Click the Begin button at the bottom of the wizard panel.

The window that is displayed next lets you choose how you want to access the datafor your report. In order to access the data held in the data warehouse – you mustselect a Universe.


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5. Select Literacy – Training Universe , the universe that you would like to access.

6. Click the Finish button.

You are now presented with the Query Panel. This is the area where you will

construct your query.

7. Add the objects you want in your query.

Student Information classStartup Parameters subclassSelect the following objects:

NRS Level DescInitial Lit Program Code

Student Reporting Measures subclass

Student CountContact Hours

Your query panel should look similar to the following:


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Now you’re ready to run the query but first we need to check to see if we have created avery large query. If the query is too large, the processing speed can be extremely slow.BusinessObjects provides a mechanism to return 100 records from the data warehouse sothat you can review the results to see if this is indeed the query that you desire.

8. Click the View button at the bottom of the Query Panel .

The Data Manager window is presented.


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The Results tab shows the subset of data for your review. If the data returned iswhat you expected, then run your query. If it is not what you expected, press theCancel button to be returned to the query panel so that you can modify your query.

9. Click OK to run the query.

BusinessObjects processes your query and returns the results to a table block.


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Editing a Query

When a query is edited the data returned to the data provider is changed. If you delete anobject from a query, the data returned by that object is no longer requested of the datawarehouse.

A query is created in the Query Panel and the editing of a query is done here as well.

1. Select Data; Edit Data Provider from the Menu Toolbar

The Query Panel is shown.


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To add the object back into your table block:

3. Click on the Contact Hours object and drag it over to the table block while holdingdown your left mouse button.

4. Position the object to the left or right of the column you want it next to until yourcursor is changed to a + sign and the area between the column is changed to a halfbracket.

5. Release your left mouse button and the object will be added.


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Creating Query Conditions

A Query Condition is used when you want to limit the data returned by your query to aspecific value or group of values rather than all values. For example, you may wish togenerate a report for one particular Initial Lit Program Code within your college, such asInitial Lit Program Code ‘ESL’.

In order to achieve this result you would need to create the following condition within yourquery:

Initial Lit Program Code Equal to ‘ESL’

A condition statement is made up of three parts:

An object – a column of data from your data provider

An operator – identifies the relationship between the object and the operand

An operand – the value of the object to be retrieved

Initial Lit Program Code Equal to ‘ESL’

Object Operator Operand

Condition Types

There are five types of conditions that you can create:

Single condition - Single value

Single condition - Multiple value

Prompted condition

Multiple condition

Predefined condition


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Creating a Single-Value Condition

A single-value condition is used when you want to return information for one value. Theexample we used above, Initial Lit Program Code Equal to ‘ESL’ , is a single-valuecondition.

The example we will use in the following steps begins with a query that has already beencreated. The query returns Student Count & Contact Hours by NRS Level by Initial LitProgram Code . We will then apply a condition so that the query Student Count & ContactHours for a particular NRS Level for all the colleges in our data warehouse.

1. Select Data; Edit Data Provider from the Menu Toolbar .

The Query Panel is displayed.


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2. Create a condition by selecting the following:

Student Information classStartup Parameter subclassObject: Initial Lit Program Code (Drag and drop the Initial Lit Program Code object to the Conditions windowpane.)

The condition statement now requires you to select an operator.

3. Double click the Equal to operator.


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Please note that the condition statement now includes the Equal to operator.

You may select your operand in one of two ways:

By double clicking on Type a new constant and entering in the value ESL in thecondition statement.

By double-clicking on Show list of values and selecting the desired value fromthe List of Values dialog box.

4. Select ESL and press the OK button.

The condition statement is now complete.

5. Press the Run button to execute the query.


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Creating a Prompted Condition

You would use a prompted condition when you want BusinessObjects to prompt the user forthe value to be placed in the condition. Using the previous example, we will add a promptthat asks the user to select the Initial Lit Program Code they would like to view.

1. Select Data; Edit Data Provider from the Menu Toolbar .

The Query Panel is displayed.

2. Drag and drop the Initial Lit Program Code object from the Classes and Objects windowpane to the Conditions windowpane.


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The condition statement now requires you to select an operator. You will notice thatyour Classes and Objects windowpane has now become an Operators windowpane. A list of all the available operators is displayed in this area.

3. Double click on the Equal to operator.

Please note that the condition statement now includes the Equal to operator. Also,the Operators windowpane has now become the Operands windowpane.

4. Double click on the Type a new prompt operand.


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5. Type in “ Enter the Initial Program Code to Report: ” and press Enter .

The condition statement is now complete.

6. Press the Run button to execute your query.


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A prompt box is returned that is requesting a Initial Lit Program Code be entered orselected from the list of values by pressing on the Values box.

7. Select “ ABE ” as the Initial Lit Program Code by pressing the Values button andpressing the OK button.


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2. Drag and drop Total Contact Hours to the Conditions windowpane from theProgress subclass.

3. Select the Greater than or Equal to operator from the Operators windowpane.


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4. Double click on the Type a new constant operand in the Operands windowpane.

5. Type 12 in the text box and press the Enter key on your keyboard.


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Your condition statement is now complete.

6. Press the Run button to execute your query.


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Creating Multiple Conditions 5

To generate a report that has more than one condition, the relationship between theseconditions is defined using the logical operators AND or an OR.

The AND operator is used when both conditions have to be met in order for data to bereturned by the query.

The OR operator is used when either condition can be met in order for data to be returnedby the query.

To create a query with Multiple Conditions:

We will create a query to return Total Contact Hours greater than or equal to 12 for allstudents in the ABE Levels of NRS Level Desc .

1. Create a query with the NRS Level Desc and Total Contact Hours objects.

2. Drag and drop Total Contact Hours to the Conditions windowpane.

5 Based on information in the BusinessObjects Training Guide


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3. Select the Greater than or Equal to operator from the Operators windowpane.



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5. Type in 12 in the text box and press the Enter key on your keyboard.

6. Drag and drop the NRS Level Desc into the Conditions windowpane.


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7. Select the Matches Pattern operator from the Operators windowpane.


Note that BusinessObjects places an AND between the two conditions by default.If the relationship between your conditions require an OR , double-click on inthe Conditions pane and it will change to an OR .


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Creating a Crosstab Report

Crosstab reports can be created from an existing table or they can be created from scratchby selecting Insert; Crosstab from the Menu Toolbar.

We will create a new query from the Literacy Training universe.

Student Information classStartup Parameters subclass

Object – College ID CodeInitial Lit Program Code

Student Report Measures subclassObject – Student Count

1. Click on the data in the College ID Code column (Dimension object).

2. Click and hold down the left mouse button in this column.

3. Drag the mouse to the upper right corner of the table.