lisburn & castlereagh city council 18 may, 2017 to: the ... · governance & audit committee...

LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre

The Island Lisburn

BT27 4RL

18 May, 2017

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn &

Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 23 May, 2017 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR

2 APOLOGIES 3 DECLARATION OF MEMBERS’ INTERESTS;

(i) Conflict of interest on any matter before the meeting (Members to confirm the specific item)

(ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

4 COUNCIL MINUTES - Meeting of Council held on 25 April, 2017 5 MATTERS ARISING

6

DEPUTATIONS (None)

7 BUSINESS REQUIRED BY STATUTE

(i) Signing of Legal Documents Lisburn and Castlereagh City Council with AECOM Limited of St George’s

Road, Wimbledon, SW19 4DR – Contract for the delivery of Council’s Car Parking Strategy

Lisburn and Castlereagh City Council with Pulse Fitness Limited of Radnor Park, Greenfield Road, Congleton, Cheshire, CW12 4TW – Contract for the Supply, Install, Operate and Maintain Agreement in relation to Gymnasium Facility at Lough Moss Leisure Centre

Choice Housing Ireland Limited of Leslie Morrell House, 37-41 May Street, Belfast, BT1 4DN and Lisburn and Castlereagh City Council – Lease of Killynure Play Park, Carryduff for a term of 999 years

Lisburn and Castlereagh City Council with Arco Limited of Waverley Street, Hull, HU1 2JS – Call Off Contract for the Supply and Delivery of Personal Protective Equipment

8 ADOPTION OF MINUTES OF COMMITTEES Leisure and Community Development Committee 2 May 2017

Environmental Services Committee 3 May 2017 Development Committee 3 May 2017 Governance & Audit Committee 9 May 2017

Corporate Services Committee 9 May 2017

Planning Committee 3 April 2017 (For Noting)

9 REPORT FROM CHIEF EXECUTIVE

Items for Noting

1 Support of ME and Fibromyalgia – Correspondence from Department of Health

2 Transfer of Housing from DfC to Clanmil Housing Association 3 Estates Strategy

10 REPORTS OF MEMBERS ON BOARDS (None)

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION (None)

13

CONFIDENTIAL BUSINESS Report by the Chief Executive in connection with: 1. Lisburn City Centre Public Realm Scheme Judicial Review (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings) 2. Corporate Plan (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 3. Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 Between Lisburn and Castlereagh City Council and Mr John Alexander Dennison, Mrs Marcia Freitas Dennison and Mrs Elizabeth Dennison (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings) Members are requested to go to the Confidential folder on SharePoint

14 ANY OTHER BUSINESS

MM 25.04.2017

398


Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 25 April, 2017 at 7:00 pm PRESENT:

The Right Worshipful the Mayor Councillor R B Bloomfield MBE Deputy Mayor Alderman S Martin Aldermen W J Dillon MBE, D Drysdale, A G Ewart, T Jeffers, S P Porter, G Rice MBE and J Tinsley Councillors N Anderson, J Baird, S Carson, D J Craig, A P Ewing, O Gawith, A Girvin, A Givan, A Grehan, B Hanvey, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, T Mitchell, T Morrow, J Palmer, L Poots, C Quinn, A Redpath, N Trimble, S Skillen and R Walker

IN ATTENDANCE:

Lisburn & Castlereagh City Council Chief Executive Director of Corporate Services Director of Environmental Services Director of Leisure & Community Services Lead Head of Planning and Building Control Lead Head of Development Head of Marketing and Communications (Mrs C Bethel) Head of Human Resources & Organisational Development Member Services Officer Attendance Clerk

Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor B Bloomfield, welcomed those present to the April meeting of Council and in particular to the member of the public seated in the Public Gallery. The Right Worshipful the Mayor requested that all mobile phones be switched off or put on silent for the duration of the meeting. Prayers The Right Worshipful the Mayor, Councillor B Bloomfield, expressed condolences in respect of Ms Rosaleen Heaney, Principal Planning Officer, whose father, Michael, had passed away in recent weeks. The Right Worshipful the Mayor advised that Ms Heaney had also lost her mother a number of months ago.

MM 25.04.2017

399

Prayers (Cont’d) In the absence of the Mayor’s Chaplain, Rev E Coulter, Councillor A Redpath, at the request of the Mayor, led the Council in prayer during which he remembered Elected Members and Council staff who were currently suffering illness or bereavement at this time. Councillor R Walker entered the Meeting at 7.05 pm. 1. Business of The Right Worshipful the Mayor

The Right Worshipful the Mayor, Councillor B Bloomfield, outlined the engagements he had attended during the month as follows: - the Chartered Institute of Waste Management’s Exhibition at the Eikon Centre, Balmoral Park, Lisburn

- launch of the Council’s Local Development Plan Preferred Options Paper at Hillsborough Castle

- visit to Lisburn Talking Newspaper at the Leo Studios, Lisburn, along with the Mayoress. The Right Worshipful the Mayor commended the service provided by Lisburn Talking Newspaper - the Celebration of Sport event at the LeisurePlex organised by the Department

for Communities and which was attended by over 1400 young people who had the opportunity to participate in a range of sporting and recreational activities

- the Moira Junior Park Run which had been well attended on a cold but bright

Sunday morning

- book launch in the Assembly Room of the Irish Linen Centre/Lisburn Museum. The book which was entitled “The Legacy of the UDR” recounted the experiences of a number of UDR members - awards presentation at Hillsborough Spring Flower Show in the Hillsborough Village Centre - two Citizenship Ceremonies at Hillsborough Castle, one being led by Lord Lieutenant for County Tyrone, Mr Robert Scott and the other by Lord Lieutenant of County Antrim, Mrs Joan Christie - launch event in the Chestnut Suite, Lagan Valley Island, to mark ‘one year until

the Commonwealth Games’ which would commence on 4 April 2018 - a workshop by Feltmakers North which demonstrated the activities of this organisation who wished to show their appreciation of the Council’s support in the past

MM 25.04.2017

400

1. Business of The Right Worshipful the Mayor (Cont’d)

- re-opening of Kilmakee Play area and Hill Street Play area

- receptions for North Lisburn Community Association and Killultagh Women’s Institute - Killowen Primary School’s Performance of Beauty and the Beast which had taken place in the Island Hall, Lagan Valley Island - Dundonald Presbyterian Church Boys Brigade Display

- Swaziland Children’s Choir annual visit to Dundonald Ice Bowl

- commemoration event organised by the Irish Guardsman Association to mark the 50th anniversary of the death of Guardsman Trevor Bell who was killed in action in Aden, Yemen, in 1967 - launch of Anzac Day at Ballance House, Glenavy

- annual Hospice charity walk on the Tow Path starting out at Lagan Valley Island

- launch of the “Rally for the Haiti” appeal

- presentation of cheque to the Mayoral Charity, Tiny Life, by Drumbeg Residents Association which had been the proceeds of a coffee morning - charity collection for the Mayoral Charity, Tiny Life, at Tesco Newtownbreda. The Right Worshipful the Mayor extended thanks and appreciation to all those Elected Members who supported this charity collection.

2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen M Henderson MBE and W A Leathem, Councillors R T Beckett, J Gallen, J Gray MBE, V Kamble and M H Tolerton.

3. Declarations of Interest

The Right Worshipful the Mayor, Councillor B Bloomfield, indicated that should any Member require to leave the meeting to notify the Members Services staff in order that their departure could be recorded accurately in the minutes. Councillor A Redpath declared an interest in item 3 of the Chief Executive’s Confidential Report in view of having recused himself from the initial decision at the Meeting of the Planning Committee of 9 January 2017 as he had pre-determined his decision, and also having business dealings with the applicant’s family. (Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, Wilmar Leisure and ES Treasury Limited)

MM 25.04.2017

401


Councillor N Anderson declared an interest in item 2 of the Chief Executive’s Confidential Report in view of having recused himself from the initial decision at the Meeting of the Planning Committee of 3 April 2017 as he had pre-determined his decision. (Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, and Drumkeen Holdings Limited)

Completed Declaration of Interest forms were competed by the following Members: Councillor B Hanvey - in respect of item 2 of the Chief Executive’s Confidential Report in view of having spoken on behalf of the applicant at the Meeting of the Planning Committee of 3 April 2017. (Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, and Drumkeen Holdings Limited) Councillor J Baird - in respect of the legal document listed under item 7 of the Agenda which was in connection with the licence for works between the Council and Drumbo Presbyterian Church (in relation to the temporary use of the grounds at an area at 124 Drumbo Road, Drumbo) in view of his membership of Drumbo Presbyterian Church. The Deputy Mayor, Councillor S Martin, - in respect of Agenda item 13.1 Statement of Apology – Alderman W J Dillon in view of having provided assistance to another Elected Member in a matter before the Northern Ireland Public Service Ombudsman.

4. Council Minutes - Council Meeting held on 28 March 2017

It was proposed by Alderman A G Ewart, seconded by Alderman G Rice, and agreed that the minutes of the meeting of Council held on 28 March 2017 be confirmed and signed.

5. Matters Arising There were no matters arising. 6. Deputations It was noted that item 1 of the Chief Executive report referred. 7. Business Required by Statute

MM 25.04.2017

402

(i) Signing of Legal Documents

On a proposal by Alderman J Tinsley, seconded by Councillor O Gawith, it was agreed that the following legal documents be signed at the meeting:

Lisburn and Castlereagh City Council with Dunbridge Limited of Omniplex,

Lisburn Leisure Park, Lisburn, BT28 1LP (the Landlord) and GJD Restaurants Limited (NI619561) of 429-431 Lisburn Road, Belfast, BT9 7EY (the Tenant) – Consent to the Lease of Unit 2A, Eastpoint Entertainment Village, Dundonald.

Lisburn and Castlereagh City Council with Maghera Developments Limited of 21 The Square, Castlewellan, BT31 9DN – Contract for the replacement of modular changing accommodation to Queen Elizabeth ll Playing Fields.

Lisburn and Castlereagh City Council with AIB Group (UK) PLC of 92 Anne Street, Belfast, BT1 3HH – Renewal Lease by reference of ATM at Dundonald International Ice Bowl.

The Representative Drumbo Presbyterian Church, 74 Front Road, Drumbo, BT27 5JX and Lisburn and Castlereagh City Council – Licence for Works. Temporary use of the grounds of ‘The area of the pump adjacent to church property at 124 Drumbo Road, Drumbo, BT27 5TX’.

8. Adoption of Minutes of Committees

It was agreed that the minutes and recommendations of the undernoted meetings be adopted, subject to any changes recorded below:

Joint Leisure and Community Development 4 April 2017

Committee and Development Committee Proposed by Councillor T Morrow

Seconded by Councillor A Givan Leisure and Community Development Committee 4 April 2017 Proposed by Councillor T Morrow

Seconded by Councillor A Givan

Environmental Services Committee 5 April 2017 Proposed by Councillor J Baird

Seconded by Alderman J Tinsley

Adopted subject to Councillor N Anderson’s name being included in the list of apologies for the meeting.

MM 25.04.2017

403

Development Committee 5 April 2017 Proposed by Councillor U Mackin

Seconded by Alderman W J Dillon

Adopted subject to the decision in respect of item 4.1 Hillsborough Public Realm Scheme – Presentation by the Paul Hogarth Company Limited, being referred back to the next meeting of the Committee for further consideration following a presentation to the Committee by Mr Derek Patterson, the Plough Inn, Hillsborough, in relation to the Hillsborough design scheme proposals. Governance and Audit Committee 11 April 2017 Proposed by Councillor T Mitchell

Seconded by Councillor J Baird

Corporate Services Committee 11 April 2017 Proposed by Councillor O Gawith

Seconded by Councillor B Mallon

Matters Arising Item 8.1 Pages 396/397 Mr Adrian Donaldson, MBE DL FCMI (Director of Corporate Services) Councillor O Gawith referred to the retirement of Mr Adrian Donaldson, Director of Corporate Services, on Friday 28 April 2017 and extended best wishes to Mr Donaldson for his retirement. Councillor O Gawith welcomed Ms Sinead Clarke to the post of Director of Support Services who would be taking up post on 1 May 2017. Alderman W J Dillon, on behalf of the UUP, paid tribute to the leadership that Mr Donaldson had displayed during his time with the former Lisburn City Council and then Lisburn & Castlereagh City Council. Alderman Dillon stated that he had known Mr Donaldson during his time as Chief Executive of the former Castlereagh Borough Council and subsequently Chief Executive of the Northern Ireland Policing Board. Alderman Dillon acknowledged the astuteness and wisdom of Mr Donaldson in relation to local affairs, in particular local government, and extended best wishes to him for the future. Councillor A Girvin offered his good wishes to Mr Donaldson on his retirement and thanked him for his guidance on occasions in the past. Alderman S P Porter, on behalf of the DUP, wished to be associated with the comments of the previous speakers in relation to Mr Donaldson’s forthcoming retirement. Alderman Porter commended Mr Donaldson on the manner in which he carried out his duties as Director of Corporate Services and also his dedication to public service which he felt was attributed to his military background. Alderman G Rice paid tribute to the work of Mr Donaldson in particular during his time as Chief Executive of the former Castlereagh Borough Council and offered best wishes to Mr Donaldson in his retirement.

MM 25.04.2017

404

Item 8.1 Pages 396/397 Mr Adrian Donaldson, MBE DL FCMI (Director of Corporate Services) (Cont’d) Councillor B Hanvey, on behalf of the SDLP, wished to be associated with the sentiments of the previous speakers and thanked Mr Donaldson for his help and support over the years. The Right Worshipful the Mayor, Councillor B Bloomfield, stated that he also wished to be associated with the tributes to Mr Donaldson and that it had been a privilege to host a reception the previous Friday evening to mark Mr Donaldson’s retirement from the Council. The Right Worshipful the Mayor expressed good health and happiness and a long and busy retired life to Mr Donaldson. At this juncture The Right Worshipful the Mayor extended a welcome to Ms Sinead Clarke who was in attendance at the Meeting and wished Ms Clarke a successful time in her new post as Director of Support Services. For Noting Planning Committee 6 March 2017 The above minutes of the Planning Committee meetings in March 2017 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 3 April 2017. It was proposed by Councillor A Redpath, seconded by Councillor N Anderson, and agreed that their contents be noted.

9. Report from Chief Executive

It was agreed that the reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. Items for Decision

9.1 Capital Projects Committee

9.1.1 Requests for Presentations

The Chief Executive reported that requests to present to the next meeting of the Capital Projects Committee had been received from the Managing Director of Cherton as follows:

a) presentation by the Neptune Group relating to the proposed Knockmore link

road, and b) presentation by the McKinney Group in relation to the proposed

redevelopment of Dundonald International Ice Bowl complex. It was proposed by Alderman A G Ewart, seconded by Alderman D Drysdale, and agreed that the requests from the Neptune Group and the McKinney Group to present to the next meeting of the Capital Projects Committee be acceded to.

MM 25.04.2017

405

9.1.2 Agenda It was proposed by Alderman A G Ewart, seconded by Alderman D Drysdale, and agreed that the draft agenda for the next meeting of the Capital Projects Committee be approved. 9.1.3 Date of Next Meeting It was proposed by Alderman A G Ewart, seconded by Alderman D Drysdale, and agreed that in view of the General Election taking place on 8 June 2017 the next meeting of the Capital Projects Committee be deferred until after the General Election.

The Chief Executive undertook to report back to Members with a date in June following the General Election in due course.

9.2 Away Morning The Chief Executive reported that it had been proposed to hold a further Away Morning on 23 May 2017 in the Ivanhoe Hotel, Carryduff and that a draft agenda would be presented to the Governance & Audit Committee for consideration in due course.

It was agreed that the above event be deferred until after the General Election which was taking place on 8 June 2017. The Chief Executive noted comments from Alderman A G Ewart in regard to difficulty some Members experience in attending morning meetings and the possibility of the above event being held during an evening at the Island Civic Centre. Alderman J Tinsley stated that it would be beneficial for the papers for the above event be issued to Members sooner rather than later. 9.3 Public Transport Links between Lisburn and Carryduff and Castlereagh South and Dundonald The Chief Executive reported that following the Meeting of Council held on 28 February 2017 correspondence had been forwarded to Translink communicating the view of the Council that its response to the above matter had been less than adequate in view of the issues raised by Members. The Council had also agreed to accept the offer from Translink to arrange a follow up meeting to further discuss the issues raised by the Council, and to be updated on the bus and rail projects that were under consideration in the Lisburn & Castlereagh City Council area. It was proposed by Councillor N Anderson, seconded by Alderman G Rice, and agreed that Members wishing to attend a meeting with Translink to discuss the issues raised by the Council in regard to public transport links between Lisburn and Carryduff and Castlereagh South and Dundonald, and to be updated on the bus and rail projects that were under consideration in the Lisburn and Castlereagh City Council area, to contact Member Services Unit in order that the necessary arrangements could be made.

MM 25.04.2017

406

9.4 Consultation - Industrial Strategy for Northern Ireland The Council had been circulated with a copy of the Council’s response in relation to the Industrial Strategy for Northern Ireland. The Chief Executive reported that further to contact with the Department for the Economy regarding the submission date of 25 April 2017, the Department had agreed to accept the Council’s response on 26 April 2017. A copy of NILGA’s draft policy response guidance note to all councils had also been furnished to Members. It was proposed by Councillor A P Ewing, seconded by Councillor D J Craig, and agreed that the draft response to the Industrial Strategy for Northern Ireland be agreed and forwarded to the Department for the Economy on 26 April 2017. 9.5 Lisburn Chamber of Commerce May Ball – 4 May 2017 It was proposed by Alderman W J Dillon, seconded by Councillor L Poots, and agreed that in order to facilitate networking with local companies and to raise awareness of Council funded business support initiatives with Chamber Members, the Chairman of the Development Committee host a table at the Lisburn Chamber of Commerce May Ball on Thursday, 4 May 2017 to be held at Larchfield Estate, Lisburn, at a total cost of £650 + VAT. 9.6 Border Corridor Event – Lough Erne Resort, Enniskillen, 4 May 2017 The Council had been furnished with details of the above event being organised by the Ireland/Northern Ireland Border Corridor Local Authorities on “Brexit and the Ireland/Northern Ireland Border Corridor – What Next for Local Government and Business”, the estimated cost of attendance at which is £104 in respect of mileage expenses only. It was proposed by Alderman W J Dillon, seconded by Alderman A G Ewart, and agreed that the Chairman and Vice-Chairman of the Development Committee, or their nominees, be nominated to attend the above-mentioned Border Corridor Event on Thursday, 4 May 2017 at the Lough Erne Resort, Enniskillen. 9.7 Appointment of New Directors The Chief Executive reported that the Council had completed the recruitment process for the appointment of new Directors and that the undernoted appointments had been made:- Ms Sinead Clarke, Director of Service Support – start date 1 May 2017 Mr Donal Rogan, Director of Service Transformation – start date to be confirmed It was proposed by Councillor O Gawith, seconded by Councillor J Baird, and agreed to note the appointment of new Directors and that in light of the retirement of the current Director of Corporate Services, approval be granted for:

MM 25.04.2017

407

9.7 Appointment of New Directors (Cont’d) a) the Director of Service Support and Director of Service Transformation to be

added as Council cheque signatories in addition to the Chief Executive, the Director of Service Delivery (Non-Regulated) and the Director of Service Delivery (Regulated), and b) the Director of Service Support to be authorised to process electronic

payments through the BACS software on behalf of the Council in addition to the Head of Service Finance & IT, and Financial Manager Transactional and Reporting.

Items for Noting 9.8 Non-Attendance of Transport NI Representatives at LCCC Policing & Community Safety Partnership (PCSP) Meetings The Council had been furnished with a copy of a letter dated 30 March 2017 received from the Department of Justice in regard to representations by the Council regarding its disappointment at the non-attendance by Transport NI to a PCSP meeting and the Council’s request to have Transport NI designated as a statutory partner.

It was agreed that the Council note the correspondence from the Department of Justice. 9.9 Annual Meeting The Chief Executive reported that in view of the General Election having been called by the Prime Minister for 8 June 2017 which coincided with the Council’s date for its Annual Meeting, it was proposed to set aside Item 1(2) in the Council’s Standing Orders which states that “in every year that is not a local election year the Council shall hold an Annual Meeting during the first week of the month of June”. Following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it was proposed that the Annual Meeting of Lisburn & Castlereagh City Council be held on 19 June 2017 at 12 Noon. Members were advised that the Chief Executive’s Office was beginning the process of planning for the Council’s Annual Meeting, it being noted that the Agenda would address matters including the following: -

Nominations for positions of responsibility The new Capital Projects Committee The reconfiguration of the Corporate Structure Terms of references for Council Committees Appointments to outside bodies (those not of four year duration).

MM 25.04.2017

408

9.9 Annual Meeting (Cont’d) A copy of a draft agenda had been furnished to Members together with a copy of a report in regard to clarification on the regulations around the appointment of Alderman Status. It was agreed that:

Standing Orders Item 1(2) be set aside to facilitate this one matter, and

that the date of the Annual Meeting of Lisburn & Castlereagh City Council be confirmed as 19 June 2017 at 12 Noon; and

the preparations which were underway by the Chief Executive’s Office for

the Annual Meeting of Council be noted, and

the clarification on the regulations around the appointment of Alderman Status be noted

9.10 BBC Audience Council Northern Ireland Annual Review 2016/2017 The Council had been furnished with and noted the content of a copy of email correspondence dated 28 March 2017 from Dr Aideen McGinley OBE, BBC National Trustee and Chair, BBC Audience Council NI in regard to the BBC Audience Council Northern Ireland Annual Review 2016/2017. 9.11 Ulster University Annual Review 2015/16 Members were advised that a copy of the Ulster University Annual Review 2015/2016 had been received by the Council, a copy of which could be accessed online at https://www.ulster.ac.uk/__data/assets/pdf_file/0005/88727/UU-Annual-Review-2015-Brochure_web-version.pdf The items for noting were proposed by Councillor A P Ewing and seconded by Alderman A G Ewart.

10. Reports from Members on Boards

There were no reports from Members on Boards. 11. Reports on Decisions Subject to the Reconsideration Procedure There were no reports on decisions subject to the reconsideration procedure. 12. Notice of Motion

There were no Notices of Motion from Members for consideration at the meeting.

MM 25.04.2017

409

13. Confidential Business

It was agreed that the confidential reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. The Right Worshipful the Mayor, Councillor B Bloomfield, advised that the matters contained in the confidential reports would be dealt with “In Committee” due to the following reasons: 13.1 Deed of Agreement Pursuant To Section 76 of the Planning Act

(Northern Ireland) 2011 between Lisburn and Castlereagh City Council and Drumkeen Holdings Limited (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

13.2 Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, Wilmar Leisure and ES Treasury Limited (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

Councillor A Redpath and Councillor N Anderson left the meeting at 7.35 pm.

“In Committee”

It was proposed by Councillor J Craig, seconded by Councillor B Mallon, and agreed that the items in the Confidential Report be considered “in committee”, in the absence of members of the press and public being present. The Chief Executive responded to questions from Councillor B Hanvey, Alderman D Drysdale and Alderman G Rice, who were members of the Planning Committee, and who had requested clarification in regard to their requirement or otherwise, to declare an interest in the items for consideration on the Chief Executive’s Confidential Report.

Items for Decision

13.1 Deputation – Mr Derek Patterson, The Plough, Hillsborough

The Chief Executive advised that the above item had been withdrawn from the Confidential Report as Mr Derek Patterson had agreed to present to the Development Committee at its Meeting to be held on Wednesday, 3 May 2017.

13.2 Deed of Agreement Pursuant To Section 76 of the Planning Act

(Northern Ireland) 2011 between Lisburn and Castlereagh City Council and Drumkeen Holdings Limited

Having noted information set out in the Chief Executive’s report, it was proposed by Alderman J Tinsley, seconded by Councillor D J Craig, and agreed that approval be granted to the signing and sealing of the above Deed of Agreement by The Right Worshipful the Mayor, Councillor B Bloomfield, and the Chief Executive.

MM 25.04.2017

410

13.3 Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, Wilmar Leisure and ES Treasury Limited

Having noted information set out in the Chief Executive’s report, it was proposed by Alderman J Tinsley, seconded by Councillor T Mitchell, and agreed that approval be granted to the signing and sealing of the above Deed of Agreement by The Right Worshipful the Mayor, Councillor B Bloomfield, and the Chief Executive. It was proposed by Councillor D J Craig, seconded by Councillor J Baird, and agreed to come “out of committee” and normal business was resumed.

Resumption of Normal Business

Councillors A Redpath and N Anderson returned to the meeting at 7.40 pm.

14. Any Other Business

14.1 Statement of Apology Alderman W J Dillon

Alderman W J Dillon put on record a statement of apology in connection with a disagreement he had had with Councillor A P Ewing on the evening of the Lisburn & Castlereagh City Business Awards Dinner at the La Mon House Hotel on 11 March 2016. Alderman Dillon stated at the outset he had never set out to deliberately offend or cause grievance to anyone, in particular another Elected Representative. He stated that he took his role as a public official very seriously, as he knew Councillor Ewing did also. He stated that over the past 40 years he did not recall a similar experience, and without reservation expressed regret for the use of inappropriate language given that this was a public event. For the avoidance of doubt Alderman Dillon apologised for the hurt Councillor Ewing had experienced and stated that he had no difficulty in acknowledging that this had been a turn of events that should not have happened nor would be repeated. Alderman Dillon recognised that by making such comments at a public reception in front of Councillor Ewing’s friends, colleagues and members of the public, his actions fell short of the standard of conduct that the public have a right to expect from an Elected Member at such an event. Alderman Dillon accepted that his conduct fell below the Northern Ireland Local Government Code of Conduct for Councillors, and in particular the requirement to show respect and consideration for others. Alderman Dillon hoped that this would draw a line under this for Councillor Ewing and himself as colleagues. In response Councillor A P Ewing stated that he was willing to accept Alderman W J Dillon’s apology. Councillor Ewing paid tribute to the Northern Ireland Local Government Commissioner for Standards Office for the professional and impartial way in which they conducted the investigation over the past year.

MM 25.04.2017

411

14.2 Vacant Units – Mountview Drive

Councillor J McCarthy

Councillor J McCarthy expressed concern in regard to the number of vacant units in Mountview Drive and the extent of vandalism in the area. Councillor McCarthy having referred to the decision of the former Minister for Communities to hand over the vacant units to Clanmil Housing Association, stated that these units had not been handed over but were being held by the Department. It was agreed on a proposal by Councillor J McCarthy, seconded by Councillor D J Craig, that the Council writes to:

a) the Department for Communities to convey the Council’s concern regarding the number of vacant units at Mountview Drive and the increasing levels of vandalism in the area which was causing distress to the residents, and to enquire about the delay in the handing over of the vacant units to Clanmil Housing Association, and

b) the new Secretary of State for Northern Ireland to seek support in regard to the release of the vacant units by the Department for Communities

Councillor D J Craig advised that the new MP for Lagan Valley would be lobbied to write to the new Secretary of State on this issue also. Councillor S Carson indicated that he supported the proposal as outlined by the previous speakers and paid tribute to the work of the local Community and the various groups in that area. Councillor Carson also acknowledged the ongoing work by the Department for Communities in efforts to address antisocial behaviour in the Mountview Drive area, and commended the work of one particular local worker in this regard.

There being no further business for consideration, the meeting was terminated at 7.46 pm. Mayor

LCD 02.05.2017

412


Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday 2 May 2017 at 5:30 pm PRESENT:

Councillor T Morrow (Chairman) Councillor A Givan (Vice-Chairman) The Right Worshipful the Mayor Councillor R B Bloomfield MBE S P Porter and J Tinsley Councillors N Anderson, J Gray MBE, V Kamble, A McIntyre, S Skillen and R Walker

IN ATTENDANCE:

Director of Leisure & Community Services Head of Service (Cultural & Community Services) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museum Curator Member Services Officer

1. Apologies

It was agreed that apologies for non-attendance be recorded in respect of The Deputy Mayor Alderman S Martin, Alderman M Henderson, Alderman W Leathem, and Councillor R T Beckett.


During the Course of the meeting, Councillor J Gray declared an interest in item 1 of the Report of the Head of Services (Sports Services) due to her position as a founder member and current President of Disability Sport NI and she withdrew from the meeting during discussion on the item of business.

3. Minutes It was agreed that the following minutes be confirmed and signed. (a) Meeting of the Leisure and Community Development Committee held on 4

April 2017.

(b) Joint Meeting of the Leisure and Community Development Committee and the Development Committee held on 4 April 2017.

LCD 02.05.2017

413

4. Report from the Director of Leisure & Community Services

It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below. Items for Decision 4.1 Lisburn Cricket Club – Request for Financial Assistance Members were advised that a request had been received from Lisburn Cricket Club seeking assistance from the Council in carrying out an options appraisal and feasibility study in relation to the re-development of the Cricket Club’s pavilion and changing rooms in Wallace Park. After consideration of the request it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that, due to the club’s strategic role in the park, officers should continue to liaise with them and provide advice and support however it was important that expectations were not raised in terms of Council financial support. It was further agreed that the Council would contribute towards two thirds of the cost of a consultant’s report which would scope the options available. 4.2 Department for Communities – Review of ‘Arms-length’ bodies –

Consultation Response Members had been advised that the Department for Communities was carrying out a review of the Department’s Arms-length Bodies and were provided with a list of the relevant organisations and a draft Council response to the consultation prepared by Council officers. It was highlighted that this particular consultation would be the first stage of the process and that further information would follow. After discussion, it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that the draft response as circulated be forwarded to the Department. Items for Noting 4.3 Departmental Budget Report Members noted that the Departmental Budget Report for the period 1st April 2016 to 31st March 2017 was not yet available. 4.4 Museum Exhibitions Members noted that, at the opening of the D H Osborne: An Appreciation exhibition on 9th March 2017, the artist’s daughter, Mrs Moya McElreavey, presented a pen and water-colour sketch (no 6 in the catalogue) entitled Back Lane, Lisburn and that she had also offered a painting, to be chosen by the Curator, of a work by her mother Jean Osborne.

LCD 02.05.2017

414

It was further noted that, contrary to advice provided at the March Leisure and Community Development Meeting, the Lisburn 1919-23 part of Lisburn 1912-23 exhibition did not proceed by invitation to open on 30th March as planned. This was due largely to an unexpected issue that arose with the loan of an artefact central to the display. Members were advised that it was hoped that an alternative solution would be found to allow the exhibition opening to proceed by mid-May 2017. 4.5 Consultation for Noting: Department for Infrastructure Sustainable Water –

Long-term Water Strategy – Actions for Local Councils. Having been provided with a Minute extract from the December 2016 meeting of the Environmental Services Committee, at which the above matter was considered, it was noted that a working group comprising officers from several service units had been established to discuss the issues raised and provide a joint response to the Consultation, a copy of which was also circulated to Members for information. 4.6 Report from the Head of Service (Parks & Amenities) It was agreed that the report and recommendations of the Head of Service (Parks & Amenities) be adopted, subject to any decisions recorded below. Items for Decision 4.6.1 Sale of Land at Moat Park Item 5.3 refers. 4.6.2 Wallace Park Tennis Facility - Expansion The Head of Service (Parks & Amenities) reminded Members that, at the October meeting of the Committee, they had considered a request from Tennis Fundamentals to expand the facility to include 2 mini courts for children and a waiting area for parents. Members had been provided with additional information which included a survey of 165 users and a letter of support for the development from Ulster Tennis. After consideration it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that the expansion plans for the tennis facility at Wallace Park be approved, enabling officers to progress the business plan, planning application and progress the project tender. 4.6.3 Killynure Play Park - Lease Members were reminded of delays in finalising the above lease but were advised that it was now ready for signature and it was proposed by Alderman P Porter,

LCD 02.05.2017

415

seconded by Councillor R Walker and agreed that approval be granted for the Lease for the Killynure Play Park to progress to full Council for execution. Councillor N Anderson highlighted some anti-social behaviour issues at the location and said that it would be important to ensure that Choice Housing tidy up the area around the park to which the Head of Service (Parks and Amenities) responded that this issue was being actively pursued. 4.6.4 Grant Aid to Third Party Organisations 2017-18 After consideration, it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that the following payments be released (where appropriate on a staged basis payment), subject to a Letter of Offer / Service Level Agreement being in place and the provision of the organisation’s most recent approved accounts. Lagan Valley Regional Park £41,000 Belfast Hills Trust Partnership £17,620 Lough Neagh Partnership £ 3,500 Lough Neagh Rescue £ 1,750 4.6.5 Ulster Grand Prix – Letter of Offer Members were provided with a copy of a draft Letter of Offer for consideration and were advised that the Ulster Grand Prix Liaison Committee would be meeting with the Dundrod & District Motorcycle Club Ltd in May. They were also advised that Council Officers had been working with the Club to develop the event over the week of the races and throughout the year. After consideration, it was proposed by Councillor N Anderson, seconded by Councillor V Kamble and agreed that the draft Letter of Offer to the Dundrod & District Motorcycle Club Ltd be approved. Items for Noting 4.6.6 Lough Neagh – Song of the Bog Conference Members had been provided with information on The Song of the Bog Conference to be held at Lough Neagh Discovery Centre on Wednesday 10 May 2017 and were advised that whilst this was a free event in terms of cost, booking was essential. It was agreed that any member who was interested in attending should contact the Head of Service (Parks & Amenities) to ensure that a place was booked for them.

4.6.7 Ferris Wheel – Wallace Park Members noted the information provided in respect of previous discussion on the installation of a 40m Ferris wheel at Wallace Park for the Mayor’s Family Fun Day. They were advised that this will now most likely not take place as the

LCD 02.05.2017

416

potential risks of proceeding along the lines discussed, outweigh the potential benefits. In response to a question from Alderman P Porter, the Head of Service (Parks & Amenities) advised that this matter was outside the tender agreement. 4.7 Report from the Head of Service (Cultural & Community Services) It was agreed that the report and recommendations of the Head of Service (Cultural & Community Services) be adopted, subject to any decisions recorded below. Items for Decision 4.7.1 Community Festival Fund 2017/2018 Members had been provided with a copy of the interim Letter of Offer, received from the Department for Communities (DfC), in relation to the 2017/18 Community Festival Fund allocation and were asked to note from the correspondence that the interim offer had been made in the absence of a Budget Act and only reflected a Departmental commitment up to 30th June 2017. Comments from the Department in respect of festival events taking place after 30 June 2017 were also highlighted. Members discussed the challenges faced by the Council as a result of this and it was proposed by Alderman P Porter, seconded by Councillor S Skillen and agreed that the Council accept the interim award from the Department up to 30 June 2017 and that they continue with the assessment and award of successful applications under the current scheme on the understanding that any funding expenditure from 1 July 2017 be offered on an ‘at risk’ basis should the remainder of the grant from DfC not be realised. 4.7.2 Naomi Orr School of Dance – Funding Request Members had been provided with information on a funding request from the Naomi Orr School of Dance who were seeking assistance from the Council to support the attendance of 19 members of the school at the Lyrical Dance World Championships, to be held in Stratford Upon Avon between 28 and 30 July 2017. It was proposed by Alderman P Porter, seconded by Councillor S Skillen and agreed that an award in the sum of up to £1,000 be approved as a Director’s discretionary grant processed through the Mayor’s Office. The Right Worshipful the Mayor, Councillor B Bloomfield said that he would be happy to support the group.

LCD 02.05.2017

417

Items for Noting 4.7.3 Pride of Place 2017 Members noted a verbal update on nominations under the Price of Place program which were as follows:

Seymour Hill Community Residents Association Lagan Valley Regional Park Dreamscheme

4.7.4 Licensing Requirements – Council Minibuses Members were advised of the outcome of a recent meeting which had taken place between rural transport providers and the Driver and Vehicle Agency regarding interpretation of the current legislation around licensing requirements to drive minibuses. Members noted the information provided in respect of the above licensing requirements. Alderman J Tinsley said that the Council should be concerned at the implications of these proposed changes which will affect churches, schools and other groups as well as Councils. He drew attention to the benefits of liaising with other Councils regarding the potential problems these changes will cause within the community. 4.7.5 Verbal Item – Armed Forces Covenant Ceremony Members were advised that it had become necessary to change the date of the above event, due to the fact that the original date of 31 May 2017 would now fall during a purdah period. It was proposed by Alderman J Tinsley, seconded by Alderman P Porter and agreed that the Council should sign up to the Armed Forces Covenant and that the signing ceremony should now take place on 12 June 2017 with arrangements remaining as for the original date. 4.7.6 Verbal Item – North Lisburn Community Centre The Head of Service (Cultural and Community) updated that handover of the North Lisburn Community Centre to the Council would now take place during the first week in June, it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that this matter be progressed. It was noted that the local Community Group was in the process of changing its name to Ballymacash Regeneration Network and that a formal lease was currently being prepared by the Council’s legal representatives. It was proposed

LCD 02.05.2017

418

by Alderman P Porter, seconded by Councillor R Walker and agreed that this matter be progressed so that the agreed lease can be formally signed and sealed at a future Council meeting. 4.8 Report from the Head of Service (Sports Services) It was agreed that the report and recommendations of the Head of Service (Sports Services) be adopted, subject to any decisions recorded below. Having declared an interest in the next Agenda Item, Councillor J Gray left the meeting at 6.07 pm. Items for Decision

4.8.1 Disability Sport NI – Dedicated Disability Sports Hub within Lisburn and Castlereagh City Council

Members were provided with information from Disability Sport NI on a scheme to introduce a Disability Sports Hub in each Council area in Northern Ireland together with a verbal update from the Head of Service during which it was noted that the two locations pending confirmation of suitable storage space would be Lough Moss Activity Centre and Billy Neill Soccer Centre of Excellence. After consideration it was proposed by Councillor A McIntyre, seconded by Councillor A Givan and agreed that approval be granted for Officers to progress matters. Councillor J Gray returned to the meeting at 6.10 pm.

4.8.2 Autism Friendly and Disability Friendly Leisure Pool Sessions

Members were provided with a breakdown of attendances at both the Autism Friendly and Disability Friendly Leisure Pool sessions. It was noted that, whilst it was encouraging to note the attendances at the Autism Friendly sessions, the uptake of Disability Friendly sessions had been disappointing resulting in the Leisure Pool being closed on a Tuesday evening to the general public with little income to the Council. After consideration, it was proposed by Councillor J Gray, seconded by Councillor A Givan and agreed that from 6th June 2017, for the duration of peak hours in the summer, the two sessions should be combined into one session on a fortnightly basis and that this be evaluated on an ongoing basis. It was highlighted that all stakeholders, including users and those availing of the Buddycard Scheme, should be advised of the proposed changes and evaluation process. Following an update from Councillor R Walker in relation to the success of the disabled changing at the new Olympia Leisure Centre the Head of Sports Services informed Members that work was currently being planned to upgrade disabled changing room 1 within Lagan Valley LeisurePlex to include changing

LCD 02.05.2017

419

hoists and other relevant equipment. Given the existing design of the building and confines of space, this was the best possible use of the existing foot print. In response to a question from Alderman P Porter, he outlined the Buddycard scheme and stated that it was popular. Items for Noting 4.8.3 Funding Club Development Officers Members noted that the following clubs had been successful in their applications for funding to assist in their appointment of a Club Development Officer: Ballymacash Rangers FC Downshire Tennis Club Crewe United FC Hillsborough Boys FC Derriaghy Cricket Club Lisburn Cricket Club 4.8.4 Dundonald International Ice Bowl Changes to Party Charges Members noted the information provided verbally in respect of changes to the charges in respect of birthday party packages at Dundonald International Ice Bowl.


It was agreed that the reports and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below. The matters contained in the confidential report would be dealt with “In Committee” due to containing (a) information relating to the financial or business affairs of any particular person including the Council holding that information); and (b) information which is likely to reveal the identity of an individual. “In Committee” It was proposed by Councillor N Anderson, seconded by Councillor A McIntyre and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present. Items for Decision 5.1 Financial Appraisals for Tenders – Lock & Unlock and Sports Pavilion

Attendants It was proposed by Councillor A McIntrye, seconded by Alderman P Porter and agreed to approve the Financial Appraisals for the Lock and Unlock Service and Sports Pavilion Attendants tenders to enable the matter to be progressed.

LCD 02.05.2017

420

5.2 Submission of Outline Business Case by Private Contractor – Sport of Padel

It was proposed by Councillor A McIntyre, seconded by Alderman P Porter and agreed that whilst the location identified may not be the best option, Council officers should continue to liaise with the Company and explore with them the possibility of using other locations in the city area. 5.3 Sale of Land at Moat Park It was proposed by Councillor A McIntyre, seconded by Alderman P Porter and agreed that Officers advise the individual concerned of the valuation and restrictions proposed by Land and Property Services and await a response. If the individual agrees to the valuation and restrictions, then the Committee recommends Council to proceed with the sale of the land. Items for Noting 5.4 Award of Tender for Children’s Attractions – Entertainment for Family Fun

Days and any other Ad-hoc Events Members noted the award of the contract for Children’s Attractions – entertainment for family fun days and any other ad-hoc events to G-Force Amusements, it being the most economically advantageous tender. 5.5 Museum Art Donation Members noted information provided on the donation of three artworks to the Council’s Museum collection. 5.6 Departmental Absenteeism Report Members noted information provided in respect of Departmental Absence including a verbal update provided by the Director of Leisure and Community Development. Resumption of Normal Business It was proposed by Councillor J Gray, seconded by Councillor A McIntyre and agreed to come out of committee and normal business was resumed.


Councillor A McIntyre Museum Review Councillor A McIntyre requested an update on the Museum Review and the Director of Leisure and Community Services advised that it was intended that this would be discussed at a Special Meeting of the Committee to be held in the near future.

LCD 02.05.2017

421

Councillor J Gray Community Resilience Project in Dromara – Defibrillator Training Sessions Councillor J Gray asked whether there was any possibility of Defibrillator Training Sessions being included in the Community Resilience Project in Dromara. The Head of Service (Cultural and Community) responded that Defibrillator Training sessions were currently being considered for inclusion as part of the Community Services Training Support Programme. Museum Curator Purchase of Artefact The Museum Curator advised and Members noted that a rare Cotton Famine artefact related to Lisburn had recently been purchased through the Council Emergency Artefacts Purchase scheme at a cost of £3,500. At this stage the Head of Service (Sports Services) distributed a brochure on the Sports Development Section “Feel Brand New” programme.

There being no further business, the meeting was terminated at 6.37 pm. Mayor/Chairman

ES 03.05.2017

422


Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 3 May, 2017 at 5:30 pm PRESENT:

Councillor J Baird (Chairman) The Right Worshipful the Mayor, Councillor RB Bloomfield MBE Aldermen T Jeffers, SP Porter and J Tinsley Councillors N Anderson, A Givan, J Gray MBE, A McIntyre, B Mallon, T Morrow, L Poots, N Trimble and R Walker

IN ATTENDANCE:

Director of Environmental Services Head of Service (Technical and Estates) Head of Service (Operational Services). Head of Service (Parks & Amenities) Environmental Health Manager Member Services Officer

Commencement of Meeting The Chairman, Councillor J Baird, welcomed everyone to the May meeting of the Environmental Services Committee. 1. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman M Henderson MBE and the Head of Service (Environmental Health). 2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. No Declarations of Interest were received. (Councillor A McIntyre arrived at 5.31 pm)

ES 03.05.2017

423

3. Minutes of the Environmental Services Committee Meeting held on 5 April 2017

It was proposed by Alderman T Jeffers, seconded by Councillor A Givan, and agreed that the minutes of the meeting of the Environmental Services Committee held on 5 April 2017, as adopted at the meeting of Council held on 25 April 2017, be confirmed and signed.

4. Report from the Director of Environmental Services

Items for Noting

It was proposed by Councillor N Trimble, seconded by Councillor A Givan, and agreed that the following items (Item 4.1 to 4.3) be noted.

4.1 Environmental Services Trading Accounts – Period 12

Members were advised that the Environmental Services Trading Accounts for Period 12 were not available.

4.2 Letter from Transport NI regarding the A1 Junction Improvements

The Committee was provided with and noted copy letter from Transport NI regarding the A1 Junction Improvements. (Councillor L Poots arrived at 5.32 pm) 4.3 Environmental Services Directorate Risk Register

The Committee was provided with copy and noted the Risk Register for the Environmental Services Directorate.

4.4 Report from Head of Service (Operational Services)

Items for Noting It was proposed by Councillor N Anderson, seconded by Councillor T Morrow, and agreed that the following items (Item 4.4.1 to 4.4.4) be noted.

4.4.1 Service Update: Refuse Collection The Committee noted a service update relating to the refuse collection arrangements at the Carryduff Depot.

4.4.2 Cleansing Services: Illegal Dumping Update

The Committee was provided with copy and noted the illegal dumping figures for March 2017.

(Alderman J Tinsley, Councillor N Anderson and Councillor R Walker arrived at 5.33 pm)

ES 03.05.2017

424

4.4.3 Amenity/Bulky Collection Service

The Committee was provided with copy and noted a six month analysis of the amenity/bulky collection service demands in respect of the 2015-16 and 2016-17 financial years. In response to Members’ queries regarding the increase in service demand, the Director of Environmental Services advised that a further report would be brought back to Committee outlining the previous year’s service demand, the contributing factors to the increase in demand and setting out options to address this service going forward.

4.4.4 Driver & Vehicle Agency (DVA) Licensing Requirements: Council

Minibuses

The Committee noted information relating to the DVA licensing requirements for minibuses. Members expressed concerns over the apparent changes that were taking place due to revised interpretation of the legislation rather than as a result of an amendment. It was suggested that bodies affected by this proposal should seek legal advice and that consideration should be given to notifying groups in the community who might be affected by the proposed removal of the hire and reward licence classification. 4.5 Report from Head of Service (Environmental Health)

In the absence of the Head of Service (Environmental Health), the report was presented by the Environmental Health Manager. Items for Decision

4.5.1 Consultations for Retrospective Approval

4.5.1.1 Consultation on the Safeguarding Board for Northern Ireland’s (SBNI) Neglect Strategy

Members were provided with copy of comments prepared by the Safeguarding Manager that had been forwarded on behalf of the Council to the Safeguarding Board for Northern Ireland in order to meet the consultation deadline. It was proposed by Alderman J Tinsley, seconded by Councillor B Mallon, and agreed to recommend that Council grant retrospective approval in relation to the comments on the Consultation on the Neglect Strategy which had been forwarded to the Safeguarding Board for Northern Ireland on behalf of the Council.

ES 03.05.2017

425

4.5.2 Council Approval of Food Establishments subject to Regulations EC 853/2004

Members were advised that, under Regulation EC 852/2004, responsibility for approval and enforcement in relation to certain types of standalone establishments fell within the remit of the Council. Members noted that the Council’s governance arrangements could result in a significant delay in the granting of approval and, until approval was granted, the Council could not notify the business owner or the Food Standards Agency NI as required by the Food Law Code of Practice. The Committee was provided with copy of written comments by the Food Standards Agency NI to Councils indicating that the timeframe was excessive, resulting in the establishment’s inability to trade in Europe. It was proposed by Councillor A Givan, seconded by Alderman J Tinsley, and agreed to recommend that, in order to expedite the approval process, the Council grant permission for delegated authority to be given to the Head of Service (Environmental Health) to grant approval of establishments subject to Regulation 853/2004.

Items for Noting It was proposed by Councillor B Mallon, seconded by Councillor N Anderson, and agreed that the following items (Item 4.5.3 to 4.5.14) be noted.

4.5.3 Consultations for Noting

4.5.3.1 Consultation on Proposed New Water Resources

Environmental Impact Assessment Regulations to Implement European Directive 2014/52/EU on the Assessment of the Effects of Certain Public and Private Projects on the Environment

The Committee noted a report in relation to the consultation from the Department of Agriculture, Environment and Rural Affairs in relation to proposed new Water Resources Environmental Impact Assessment Regulations.

4.5.3.2 Northern Ireland Fire and Rescue Service Security Policy

Consultation – Her Majesty’s Government Security Policy Framework

The Committee noted the Northern Ireland Fire and Rescue Service Draft Security Policy that had been drawn up to comply with Her Majesty’s Government Security Policy Framework which set out the underpinning arrangements that applied to personnel security, physical security and information security in respect of all Her Majesty’s Government organisations

ES 03.05.2017

426

4.5.4 Health and Well-Being

4.5.4.1 Tobacco Control T he Committee noted a report outlining the actions taken following the sale of tobacco products from the Test Purchasing Exercise carried out on 2 November 2016.

4.5.5 Health and Safety Annual Statistical Return to the Health and Safety

Executive (HSENI)

The Committee was provided with and noted copy of the Annual LAE1 Statistical Return required by HSENI which recorded health and safety enforcement activity carried out by Lisburn & Castlereagh City Council in the year 2016-2017.

4.5.6 Council Health and Safety Procedures (CHaSPS)

The Committee was provided with and noted copy of a suite of CHaSPs (Council Health & Safety Procedures) that had previously been approved by Council and, in accordance with Council procedures, were subject to annual review. Members were advised that the CHaSPs had been considered and agreed by both the Health and Safety Committee and Unions and there were very few amendments from the previously approved CHaSPs.

Members also noted that a further report regarding the review of the Council’s Health and Safety Policy would be brought to at a future meeting of the Committee.

4.5.7 The Local Government (Miscellaneous Provisions) (Northern Ireland)

Order 1985 – Article 3 Licensing of Places of Entertainment – Renewal of Licence

The Committee was provided with and noted the list of premises issued with an Entertainment Licence under The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment between 1 January 2017 to 31 March 2017.

4.5.8 The Petroleum Consolidation (NI) Act 1929 – Petroleum Licences

Issued

The Committee was provided with and noted the list of premises issued with a Petroleum Licence under the Petroleum Consolidation Act (Northern Ireland) 1929 during the period 1 January 2017 to 31 March 2017.

4.5.9 The Licensing (Northern Ireland) Order 1996 – Liquor Licence Applications

The Committee was provided with and noted a report detailing requests under The Licensing (Northern Ireland) Order 1996 received by the Environmental Health Service Unit from 1 January 2017 to 31 March 2017. It was noted that there had been no objection to the requests.

ES 03.05.2017

427

4.5.10 Use of Overt Cameras to Support the Investigation of Non-

Compliance with Environmental Health Statute

The Committee was provided with and noted a paper outlining the procedure for the use and deployment of overt cameras within the Council area. The Director of Environmental Services answered Members’ queries about the use of cameras overtly. It was suggested that officers consider issuing a press release to raise awareness about the potential for increased detection of offences.

4.5.11 The Litter (Northern Ireland) Order 1994 - Fixed Penalty Notices

The Committee noted a report in relation to the issue of Fixed Penalty Notices for litter-related offences during the period January 2017 to March 2017. It was agreed that a press release should be issued to publicise the detection and enforcement action being undertaken by the Council regarding litter-related offences.

4.5.12 Dogs (Northern Ireland) Order 1983

4.5.12.1 Dogs (Northern Ireland) Order 1983 – Fixed Penalty Notices

The Committee noted a report in relation to the instigation of legal proceedings for failure to pay Fixed Penalty Notices for dog-related offences during the period January 2017 to March 2017.

4.5.12.2 Dogs (Northern Ireland) Order 1983 – Control Condition Notices

The Committee noted a report in relation to the issue of Dog Control Condition Notices between January 2017 and March 2017.

4.5.12.3 Dogs (Northern Ireland) Order 1983 – Prosecution Outcomes

The Committee was provided with and noted a report detailing recent prosecutions progressed by the Environmental Health Service Unit in relation to dog-related offences.

4.5.12.4 Responsible Dog Ownership The Committee was provided with copy and noted a press release issued by Keep Northern Ireland Beautiful indicating that dog fouling was at its lowest rate since records began almost a decade ago.

ES 03.05.2017

428

4.5.13 Safeguarding Procedures The Committee was advised that the Safeguarding Working Group (SWG) had reviewed existing safeguarding procedures and had produced new procedures to reflect activities currently undertaken by the Council and current good practice guidance. The Committee was provided with and noted a report detailing the new Safeguarding Procedures. It was also noted that these procedures would be included in Members’ induction information provided by Corporate Services.

4.5.14 The Safety Advisory Group Minutes

The Committee noted the minutes of the Safety Advisory Group meeting held on 15 March 2017. In response to a query by Councillor N Anderson regarding the Grand Fondo event, the Environmental Health Manager undertook to investigate and report back to Councillor Anderson.

4.6 Report by Head of Service (Technical and Estates)

Items for Noting

It was proposed by Councillor J Gray, seconded by Councillor T Morrow, and agreed that the following items (Item 4.6.1 to 4.6.5) be noted.

4.6.1 International Compost Awareness Week 2017

The Committee was provided with and noted details of activities planned for International Compost Awareness Week 2017 which would run from 7 to 13 May. 2017.

4.6.2 Food Waste Diversion from Landfill Bins

The Committee was provided with and noted details of promotional activities undertaken over recent months to support the food waste diversion message. Members were reminded that, from 1 April 2017, the Council had adopted a protocol for the provision of additional brown bins for the collection of food waste and excess garden waste. The Committee was provided with and noted copy paper regarding implementation of the agreed charge for collection of additional garden waste brown bins. Members were advised of the programme for ongoing communications for the 6 months notification period and subsequent enforcement period associated with implementation of the Council Contamination Policy.

ES 03.05.2017

429

4.6.3 Strategic Waste Planning Site Visit Update

Members were reminded that the Committee had recently agreed to arrange study visits as part of consideration of options identified in the Recycling Gap Analysis report regarding kerbside collections. Members were advised that Merthyr Tydfil and Blaenau Gwent Councils in Wales had been identified as being suitable for the study visits. The Committee was provided with and noted a provisional itinerary for the visit.

4.6.4 Future Cemetery Provision – Expression of Interest The Committee noted that the first stage of an expression of interest for cemetery provision was currently being prepared by Venturei Network and would be advertised in the local press at the end of May 2017 and that the second stage of the process to consider and assess the proposals submitted by the interested parties would take place at the end of June 2017.

4.6.5 Estate Strategy Update

The Committee noted an update report on the Estates Strategy and the parallel work streams.

5. Confidential Business It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below. The Chairman, Councillor J Baird, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:

Item 5.1: Confidential due to information relating to financial or business affairs of the organisation concerned [including the Council holding that information Item 5.2: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information) Item 5.3: Confidential due to information relating to financial or business affairs of the organisation concerned [including the Council holding that information Item 5.4: Confidential due to information relating to financial or business affairs of the organisation concerned [including the Council holding that information Item 5.5: Confidential due to information which is likely to reveal the identity of an individual

Item 5.6: Confidential due to information which is likely to reveal the identity of an individual

ES 03.05.2017

430

“In Committee”

It was proposed by Councillor N Anderson, seconded by Councillor B Mallon, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.

Items for Decision

5.1 Preliminary Expenditure Application and Financial Appraisal: Provision of

Services at Council Household Recycling Centre (HRC) Sites

The Committee was provided with copy of the Preliminary Expenditure Application and Financial Appraisal in respect of provision of services at Council Household Recycling Centre sites. It was proposed by Councillor A Givan, seconded by Councillor N Trimble, and agreed to recommend that Council approve the recommendation set out in the Officer’s report.

5.2 Preliminary Expenditure Application for the Provision of a Haulage Service

for Residual and Green Waste from Council Household Recycling Centres

The Committee was provided with copy of the Preliminary Expenditure Application for the provision of a haulage service for residual and green waste from Council Household Recycling Centres. It was proposed by Alderman SP Porter, seconded by Alderman T Jeffers, and agreed to recommend that Council approve the recommendation as set out in the officers’ report. 5.3 Financial Appraisal- Provision of (A) Haulage Service for Leachate from

Moss Road Landfill Site and Cesspool Tank at Carryduff Household Recycling Centre and (B) Reception and Treatment of Leachate from Moss Road Landfill Site and Carryduff Household Recycling Centre Cesspool Tank.

The Committee was provided with copy of the Financial Appraisal carried out in accordance with the requirements of the Council’s Accounting Manual and relating to the collection of leachate from Moss Road closed landfill site and contaminated water from Carryduff Household Recycling Centre. It was proposed by Councillor N Anderson, seconded by Councillor B Mallon, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 5.4 Preliminary Expenditure Application and Financial Appraisal - Out-of-Hours

Dog Control Service The Committee was provided with copies of the Preliminary Expenditure Application and Financial Appraisal in respect to of the out-of-hours dog control service.

ES 03.05.2017

431

5.4 Preliminary Expenditure Application and Financial Appraisal - Out-of-Hours

Dog Control Service (Contd) It was proposed by Councillor A McIntyre, seconded by Councillor T Morrow, and agreed to recommend that Council approve the recommendation as set out in the officer’s report.

Items for Noting It was proposed by Councillor A McIntyre, seconded by Councillor B Mullan, and agreed that the following items (Items 5.5 to 5.6) be noted. 5.5 Agency Staff

The Committee was provided with copy and noted information regarding the use of agency staff within the Environmental Services Directorate. 5.6 Rolling Year Absence Figures for Environmental Services

The Committee was provided with and noted details of the rolling year absence figures for the period April 2015 to March 2017 together with the monthly absence figures for the period April 2016 to March 2017.


It was proposed by Alderman SP Porter, seconded by Councillor N Anderson, and agreed to come out of committee and normal business was resumed. 6. Any Other Business

6.1 Destruction of Bins – Causeway Road – Councillor N Trimble

Councillor N Trimble advised Members of an incident of vandalism in Causeway Road earlier in the day when a number of bins had been set on fire and destroyed. It was proposed by Councillor N Trimble, seconded by Alderman SP Porter, and agreed that it be recommended that Council temporarily suspend its normal policy and provide and deliver replacement bins free of charge to residents affected by this incident. It was further agreed that, if charges were brought against the person responsible for the vandalism, the Council should seek to recoup its costs in this regard. (Councillor A Givan left the meeting at 6.27 pm) 6.2 Floral Displays at Castle Gardens – Alderman SP Porter

Alderman SP Porter commended officers on the particularly high standards of the floral displays in Castle Gardens.

ES 03.05.2017

432

6.3 Pest Control on Derelict Sites – Alderman SP Porter Alderman SP Porter advised of derelict and undeveloped sites within the Council area where there was potential for ongoing pest activity which, when developed, could be displaced to the wider area. Following discussion, it was suggested that these areas should be proactively considered ahead of development and, where possible, treated in advance of the development. It was proposed by Alderman SP Porter, seconded by Councillor N Anderson, and agreed that, as a statutory consultee, the Environmental Health Service explore the potential to address such matters as part of the consultation process. (Councillor J Gray left the meeting at 6.35 pm) 6.4 Operational Implications of Brexit – Councillor N Anderson

In response to a query by Councillor N Anderson, the Director of Environmental Services advised that services would continue to be delivered within the context of the local legislative framework.


DC 03/05/2017

433


Minutes of the proceedings of the Development Committee Meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday, 3 May 2017 at 7.00 pm PRESENT: Councillor U Mackin, Chairman Deputy Mayor, Alderman S Martin Aldermen W J Dillon MBE, D Drysdale and A G Ewart

Councillors S Carson, A P Ewing, J Gallen, O Gawith, A Givan, A Grehan, T Mitchell, C Quinn and S Skillen

OTHER MEMBERS: Alderman J Tinsley, Councillors N Anderson, J Baird and L Poots IN ATTENDANCE: Lisburn & Castlereagh City Council

Lead Head of Planning & Building Control Lead Head of Development Head of Building Control Regeneration and Infrastructure Manager

Economic Development Officer Member Services Officer

Northern Ireland Chamber of Commerce and Industry Ms Kirsty McManus, Head of Business Development Hillsborough Public Realm Mr D Patterson, The Plough Inn, Hillsborough

Commencement of Meeting The Chairman, Councillor U Mackin, welcomed Members to the May meeting of the Development Committee, in particular those Members who were not members of the Development Committee. The Chairman also welcomed the members of the public seated in the Public Gallery. The Chairman reminded everyone to ensure mobile phones were turned off or on silent mode for the duration of the meeting and stated that should any Member require to leave the meeting to notify the Members Services Officer in order that their departure could be recorded accurately in the minutes.

DC 03/05/2017

434

1. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of

The Right Worshipful the Mayor, Councillor B Bloomfield, Councillor M H Tolerton and the Chief Executive.

2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.

A Declaration of Interest forms had been completed by the following Members: The Chairman, Councillor U Mackin, declared a non-pecuniary interest in respect of item 13.5 Orange Arch in view of his membership of the Loyal Orange Order. Councillor A P Ewing – in respect of item 13.5 Orange Arch in view of his membership of the Loyal Orange Order Councillor J Gallen – in respect of item 6.3.1 Correspondence from the British Broadcasting Corporation (BBC) in view of a family member being employed by the BBC.

3. Minutes Meeting of Committee held on 5 April 2017 It was proposed by Councillor A Givan, seconded by Alderman D Drysdale, and agreed that the Minutes of the meeting of Committee held on 5 April 2017, as adopted by the Council at its meeting on 25 April 2017, be confirmed and signed. Special Joint Meeting of the Leisure & Community Development Committee and the Development Committee held on 4 April 2017

It was agreed that the Minutes of the Special Joint Meeting of the Leisure & Community Development Committee and the Development Committee held on 4 April 2017 as adopted at the meeting of Council held on 25 April 2017 be noted, having been agreed and signed at the Leisure & Community Development Committee Meeting on 2 May 2017.

DC 03/05/2017

435

4. Deputations

4.1 Northern Ireland Chamber of Commerce and Industry – Presentation: Corporate Membership Proposal The Lead Head of Development reported that the Council had been in discussions with the Northern Ireland Chamber of Commerce in relation to the potential benefits associated with the Council becoming a Corporate Member of the Chamber, and that Ms Kirsty McManus, Head of Business Development was in attendance to present details regarding corporate membership. The Committee had been circulated with a summary of the total cost of Corporate Membership together with an overview of the key benefits of the Council becoming a Corporate Member. A summary of additional high profile sponsorship options which the Council could avail of, in addition to taking Corporate Membership had been furnished to the Committee also. The Chairman, Councillor U Mackin, extended a welcome to the Ms McManus who having thanked the Committee for the opportunity to present to the Committee with the aid of PowerPoint commenced the presentation with an overview of the Chamber of Commerce and its Board Members. Ms McManus discussed the Chamber’s objectives which was a ‘not for profit’ network for businesses in Northern Ireland focused on connecting businesses locally and internationally. Ms McManus highlighted the benefits of corporate membership of the Northern Ireland Chamber of Commerce and provided detail on the various organisations who were already corporate members of the Chamber, as well as the activity of a number of other councils in Northern Ireland. At the conclusion of the presentation Ms McManus responded to a number of questions and comments from the Committee arising out of the presentation.

The Chairman, Councillor U Mackin, thanked Ms McManus for the informative presentation following which Ms McManus left the meeting (7.25 pm). 4.2 Hillsborough Public Realm Scheme – Presentation by Mr D Patterson, The Plough Inn, Hillsborough The Chairman advised that the presentation by Mr Derek Patterson in regard to the Hillsborough Public Realm Scheme, required to be considered “in Committee” due to information relating to the financial or business affairs of the organisation concerned.

DC 03/05/2017

436

4.2 Hillsborough Public Realm Scheme – Presentation by Mr D Patterson, The Plough Inn, Hillsborough (Cont’d)

“In Committee” It was proposed by Councillor T Mitchell, seconded by Councillor A P Ewing, and agreed that the presentation by Mr Derek Patterson in connection with the Hillsborough Public Realm Scheme be considered “In Committee” in the absence of the press or members of the public. The members of the public seated in the Public Gallery left the meeting.

The Lead Head of Development advised that following on from the discussion and subsequent decision relating to Hillsborough Public Realm Scheme at the Development Committee in April 2017, Mr Derek Patterson, The Plough Inn, Hillsborough, had requested an opportunity to present to the Committee on the proposals for the Hillsborough Public Realm Scheme. Further to the request at the previous meeting of the Committee for information in regard to the number of road traffic accidents in the area of the Court House in Hillsborough, the Lead Head of Development advised that he had received statistics from the PSNI which indicated that there had been a relatively low number of road traffic incidents within Hillsborough Village from 1 April 2013 to 31 December 2016. The Chairman, Councillor U Mackin, extended a welcome to Mr Patterson who thanked the Committee for the opportunity to present to Members on behalf of Hillsborough. At the outset Mr Patterson welcomed the Public Realm Scheme for Hillsborough but in terms of the commercial viability stated he had concerns regarding the proposals for parking spaces in the Village, which he stated had been detailed in the information booklet showing no parking spaces at the Court House. Mr Patterson appealed to the Committee to take his concerns on board in taking forward the proposals for the Hillsborough Public Realm Scheme. At the conclusion of the presentation Mr Patterson responded to a number of questions and comments from the Committee. A discussion ensued during which a number of issues were raised, including: the publication of the revised drawings for car parking proposals which had been

on display from mid May 2016 - mid June 2016, and which also had been presented to the April Meeting of Committee.

the concerns of Transport NI regarding some car parking options

DC 03/05/2017

437


the public sessions that had taken place in Hillsborough from 2.00 pm - 4.00 pm and 6.00 pm – 8.00 pm to facilitate as many people as possible

the proposal regarding the car park at the end of the Dark Walk Way

the timeframe for the Public Realm works

the planning application in relation to the Hillsborough Public Realm works which would come before the Planning Committee in due course

Mr Patterson concluded by stating that he welcomed the Council’s investment in Hillsborough and confirmed that he would be content to have 12 car parking spaces around the Court House. At this juncture Alderman W J Dillon stated that he was bitterly disappointed that the residents of Hillsborough had been requested to leave the meeting, and stated that they should have been invited in to hear the presentation. Alderman Dillon stated also that Mr Patterson had made an excellent presentation this evening. The Chairman, Councillor U Mackin, thanked Mr Patterson for his presentation following which Mr Patterson left the meeting (8.13 pm). In response to comments by Members the Lead Head of Development provided further clarification in regard to issues arising out of the presentation. He discussed the series of public events and meetings in connection with the proposals for the Hillsborough Public Realm Scheme, and stated that it was regrettable that there appeared to be confusion and apparent miscommunication regarding the car parking proposals. He also reminded the Committee that the current proposals for the Hillsborough Public Realm Scheme, in particular the car parking proposals and options for car parking, had been presented to the Committee at its meeting on 5 April 2017. The Lead Head of Planning & Building Control and the Head of Building Control left the meeting at 8.16 pm and returned again at 8.30 pm. It was agreed to recommend that the Council:

seeks legal advice in relation to the potential perceived conflict of interest issue relating to the Council’s consultants being also employed as consultants by Historic Royal Palaces (HRP),

obtains a signed agreement from HRP in connection with the parking proposals at the end of the Dark Walk Way,

DC 03/05/2017

438


seeks clarification in regard to access to/from the car park proposed for the end of the Dark Walk Way, and

It was also agreed to recommend that the Lead Head of Development brings a further report on the above matters to the Committee at its meeting in June 2017 It was proposed by Alderman A G Ewart, seconded by Councillor A P Ewing, and agreed to come out of Committee and normal business was resumed. Resumption of Normal Business

5. Reports by the Lead Head of Planning & Building Control and the Lead Head of

Development 5.1 Report by Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning & Building Control be adopted subject to any decisions recorded below:

Councillors J Baird and T Mitchell left the meeting at 8.34 pm.

5.1.1 Report by Head of Building Control Items for Decision

5.1.1.1 Street Naming off River Road, Seymour Hill

The Head of Building Control reported that Connswater Homes Limited had proposed the name for a development that consisted of 94 dwellings off River Road, Seymour Hill. A copy of the development layout had been circulated to the Committee for Members’ information.

It was agreed to recommend that the names Willow Lane, Willow Grove, Willow Drive and Willow Avenue which met the requirements of the Council’s Street Naming Policy in that the name proposals were in keeping with the surrounding street name Willow Park, there being no objections to this proposal having been received from the Elected Members of the relevant District Electoral Area or from the Royal Mail Address Management Team. The Head of Building Control responded to a question from Councillor S Carson in relation to the importance of the installing of name plates on new developments in a timely fashion particularly from the point of view of the requirements of emergency vehicles.

DC 03/05/2017

439

5.1.1.1 Street Naming off River Road, Seymour Hill (Cont’d) The Head of Building Control asked Members to make him aware of any new developments in the City area that they were aware of that had yet to have a nameplate installed in order that he could approach the developer(s) concerned.

Items for Noting

5.1.1.2 Building Control Applications – Full Plan Applications and Regularisation Certificates

The Committee noted the undernoted information in regard to the Full Plan Applications ‘Approved’ and Regularisation Certificates issued in accordance with the powers delegated for the Months of January 2017, February 2017 and March 2017.

Month Full Plan Approvals Regularisation Certificates January 2017 65 37 February 2017 181 41 March 2017 54 53

5.1.1.3 Department of Finance – Completion Notice Ready Report to Land and Property Services The Committee noted the undernoted information in regard to Completion Notice Ready Reports for the months of January 2017 to March 2017 returned to the Department of Finance and Personnel, Land and Property Services, in relation to the number of properties that had been identified as having reached Occupiable Status.

Month Completion Notice Ready January 2017 41 February 2017 49 March 2017 82

5.1.1.4 Department for Communities – Affordable Warmth Project

The Committee noted the undernoted information in regard to visits by Home Assessment Officers within the Council’s Building Control Service for the months of October 2016 to March 2017:

Month Home Visits

Carried Out Completed and Eligible Referrals to NIHE (after financial checks)

‘Make the Call’

October 2016 224 46 23 November 2016 86 46 24 December 2016 52 46 33 January 2017 164 50 34 February 2017 107 47 28 March 2017 162 37 22

DC 03/05/2017

440

5.1.1.4 Department for Communities – Affordable Warmth Project (Cont’d) The Head of Building Control reported that the Council had met the targets set by the Department of delivering 506 referrals to the Scheme for the financial year 2016/2017. In response to a request from a Member at the April 2017 Committee Meeting the Head of Building Control reported that the Building Control team were investigating the creation of a link to the NI Direct website that would provide and direct ratepayers to information on government grants to cavity wall and loft insulation. It was agreed that the report by the Head of Building Control be noted.

5.1.1.5 Amendment to Concordant between Land & Property Services (LPS) and LCCC

The Head of Building Control referred to the report presented to the April 2017 Committee Meeting in relation to the amendment of terms of a Concordat and the employment of a Geographical Information Officer by the Council. The Head of Building Control reminded the Committee that it had been agreed to recommend that delegated authority be granted to the Chairman of the Committee, Councillor U Mackin, to discuss the report further with Officers and to make a decision thereon. It was noted that the Chairman, on behalf of the Committee, had agreed the amendment to the employment terms and to progress with the employment of a Geographical Information Officer, with the following conditions: the employment would be through an agency and would not involve substantive employment without further Council agreement the employment was agreed for a six month period to be reviewed before the end of September 2017, and the financial support for the role was to be found from within the existing allocated budget. It was agreed that the report by the Head of Building Control on the employment of a Geographical Information Officer be noted. Councillor T Mitchell returned to the meeting at 8.42 pm. Alderman W J Dillon left the meeting at 8.43 pm.

DC 03/05/2017

441

5.1.2 Planning Reform in NI: Progress, Economic Development and Forward Strategy, Thursday, 7 December 2017, Belfast

The Committee had been circulated with a details of the above seminar. It was agreed to recommend that the Chairman and Vice Chairman of the Development Committee, or their nominees, be nominated to attend the above seminar.

5.1.3 Urban Thinkers Campus – The City Centre for Everyone 31 May – 2 June 2017 Belfast and Dublin

The Committee had been furnished with details of the above event which had been received from the Ministerial Advisory Group which was being hosted by the International Federation for Housing and Planning (IFHP).

It was agreed to recommend that the Chairman and Vice Chairman of the Development Committee, or their nominees, be nominated to attend the above event. Items for Noting

5.1.4 Long-Term Water Strategy – Actions for Local Councils

The Lead Head of Planning and Building Control reported that information regarding the Long-Term Water Strategy had been tabled at the meeting of the Environmental Services Committee in December 2016, a copy of the report item to that Meeting having been furnished to the Committee. It was noted that a further consultation with regard to elements within the Strategy had since been received. The Lead Head of Planning and Building Control advised that a Working Group comprising officers from several Service Units had been established to discuss the issues raised and to provide a joint response to the Consultation. The response to the Consultation had been approved at the Environmental Services Committee, a copy of which had also been furnished to the Committee. It was agreed to recommend that the response in relation to the Long-Term Water Strategy – Actions for Local Councils Consultation be noted and that the issue of capacity at the water treatment works at Hilden be included in the Council’s response.

Alderman W J Dillon returned to the Meeting at 8.45 pm.

5.1.5 Advertising Arrangements for Planning Unit

The Lead Head of Planning and Building Control reported that there was a requirement to re-tender the current arrangements for Planning Advertisements within the Planning Unit, and that a subsequent report would be brought before the June Development Committee to consider the option proposals following discussion with the Corporate Management Team.

DC 03/05/2017

442

5.1.5 Advertising Arrangements for Planning Unit (Cont’d) It was agreed that the report in relation to advertising arrangements for the Planning Unit be noted.

5.1.6 Budget Report – Building Control It was noted that due to the year-end adjustments, the Summary Budget Report for Building Control would not be available until the end of year accounts had been finalised. Confidential Business It was agreed that the items in the Confidential Report relating to Planning & Building Control be considered at that point in the meeting. The Chairman reported that the items for consideration were required to be considered “In Committee” for the reasons outlined below:-

- Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018 (confidential due to information likely to reveal the identity of an individual(s)

- Request for Voluntary Severance (confidential due to information likely to reveal the identity of an individual(s))

- Rolling Year Absence Figures for Building Control and the Director’s Administration Team for the period 1 April 2015 to 31 March 2017 (Confidential for reason of information likely to reveal the identity of an individual)

It was proposed by Councillor A Givan, seconded by Councillor S Carson, and agreed that the Confidential Report by the Lead Head of Planning & Building Control be considered “In Committee” in the absence of the press or members of the public. “In Committee”

5.2 Confidential Report by Lead Head of Planning and Building Control

Items for Decision

5.2.1 Confidential Report by Head of Building Control 5.2.1.1 Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018

The Head of Building Control referred to the on-going Committee discussions in relation to the Department’s proposed funding of the Affordable Warmth Scheme for

DC 03/05/2017

443

5.2.1.1 Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018 (Cont’d)

the financial year 2017/18 and also to the number of referrals to the Scheme requested of Council.

The following documents had been furnished to the Committee:

copy of correspondence from the Department dated 29 March 2017. The Head of Building Control reminded the Committee that he had informed Members of receipt of this correspondence at the April Meeting of the Committee when he had also highlighted concerns with the Department’s proposals, as outlined again in the report circulated

copy correspondence dated 6 April 2017 by way of response by the Council to the Permanent Secretary’s correspondence

copy of the Department’s further response received by email on 7 April 2017

The Head of Building Control updated the Committee in regard to the meeting that had taken place between Council Officers and Department Officials on Tuesday 25 April 2017 and also in regard to the current position with the Council’s current staffing levels. It was proposed by Councillor J Gallen, seconded by Councillor A Grehan, and agreed to recommend that the Council extends the notice period to the Council’s Home Assessment Officers until the end of June 2017 by which time the Council should be in receipt of a communication by the Department later in May which may request an increase in referral numbers by councils. It was noted that any financial risk to the Council would be offset by any recruitment and training costs associated if the Department communication in May requested an increase in referral numbers. The Chairman commended the efforts of the Head of Building Control and his team in regard to the considerable investment into the Lisburn & Castlereagh City area as a direct result of the work generated through the Council’s referrals to the Affordable Warmth Scheme and asked that the Head of Building Control convey the thanks and appreciation of the Committee to his team in this regard.

The Head of Building Control left the meeting, as did the Regeneration & Infrastructure Manager and the Economic Development Officer.

5.2.2 Request for Voluntary Severance

It was proposed by Alderman A G Ewart, seconded by Councillor O Gawith, and agreed to recommend, ‘in principle,’ that the request for voluntary severance by the Planning Manager to be released through the Northern Ireland Civil Service Voluntary Exit Scheme on 21 July 2017 be acceded to.

DC 03/05/2017

444

5.2.2 Request for Voluntary Severance (Cont’d) It was noted that there was a business case for such a release which met the requirements of the Scheme and that a further report detailing the business case and associated costs would be brought back to the Committee in June 2017. Item for Noting

5.2.3 Rolling Year Absence Figures for Building Control and the Director’s Administration Team for the period 1 April 2015 to

31 March 2017

The Committee had been furnished with a table showing rolling year absence figures for Building Control and the Director’s Administration team for the period 1 April 2015 to 31 March 2017.

It was agreed that the Rolling Year Absence report as at 31 March 2017 be noted. It was proposed by Councillor J Gallen, seconded by Alderman D Drysdale, and agreed to come out of Committee, and normal business was resumed.

The Regeneration & Infrastructure Manager and the Economic Development Officer returned to the meeting.


The Lead Head of Planning & Building Control left the meeting (8.59 pm).

5.3 Report by Lead Head of Development It was agreed that the report and recommendations of the Lead Head of Development be adopted subject to any decisions recorded below. Items for Decision 5.3.1 Presentation – Northern Ireland Chamber of Commerce Corporate Membership Proposal The presentation by the Northern Ireland Chamber of Commerce had been received earlier in the meeting (item 4.1 above refers). It was proposed by Councillor J Gallen, seconded by Councillor S Carson, and agreed to recommend that the Council becomes a corporate member of the Northern Ireland Chamber of Commerce at a cost of £2,500 + VAT, with a view to seeking sponsorship opportunities on an ongoing basis on a case by case basis. Councillor N Anderson left the Meeting.

DC 03/05/2017

445

5.3.2 Northern Ireland Local Government Association (NILGA) 5.3.2.1 Request for Socio-Economic Impact Evidence - Brexit

The Lead Head of Development reminded Members that as the representative body for councils in Northern Ireland, NILGA was engaged in a series of early stage interventions and meetings at national and transnational levels on Brexit, in order to strengthen the outcomes associated with Brexit for councils in Northern Ireland. The Committee had been furnished with a copy of a letter dated 7 April 2017 which requested that the Council forwards any corporately approved Council reports and information on Brexit to NILGA as soon as possible. In addition NILGA requested that the Council supports the proposed development of a fully representative local government sector team to ensure that a strong position evolves for local government in Northern Ireland.

The Committee had also been furnished with additional information referred to as enclosures in the letter of 7 April 2017 from NILGA.

It was proposed by Councillor A Givan, seconded by Councillor T Mitchell, and agreed to recommend that the Council:

accedes to the request by NILGA that the Council forwards any corporately

approved Council reports and information on Brexit to NILGA at the earliest opportunity, and

supports the development of a fully representative local government sector team

to ensure that a strong position evolved for local government in Northern Ireland.

Councillor N Anderson returned to the meeting (9.00 pm).

5.3.3 Hillsborough Oyster Festival The Lead Head of Development reminded the Committee that representatives of the Hillsborough Oyster Festival Committee had made a presentation to the Committee at is Meeting in February 2017 regarding proposals for the 25th Anniversary of the Hillsborough Oyster Festival to be held in September 2017. Following the request for further information which had been made by the Committee following the above-mentioned presentation the Lead Head of Development reported receipt of limited information in this regard and advised that the plans for 2017 Festival were in a state of uncertainty, with the possibility of the event taking part for one day only.

Alderman D Drysdale returned to the meeting at 9.02 pm.

Alderman W J Dillon returned to the meeting at 9.07 pm.

DC 03/05/2017

446

5.3.3 Hillsborough Oyster Festival (Cont’d)

Councillor C Quinn left the meeting at 9.11 pm and returned at 9.13 pm.

Following discussion it was agreed to recommend that: the Hillsborough Oyster Festival Committee be requested to provide the Council

with additional information in regard to the planned programme of activities and associated costs for the 2017 Festival,

the Council supports the 2017 Festival event up to a sum of £5,000, this being a

one-off payment, subject to satisfactory additional information and associated costs having been received from the Festival Committee, and

a further report on this matter be brought before the Council at its Meeting to be

held on 23 May 2017, for consideration and decision thereon.

5.3.4 Castle Street Car Park The Lead Head of Development reminded the Committee that the Council currently operated a ‘Mayor’s Charity’ car park in Castle Street in Lisburn City Centre, and reported that a number of issues had recently been raised regarding unregulated car parking. Issues raised highlighted the need to review the use of the space as a functioning car park and to make a recommendation for future use. The Committee had been circulated with a copy of a report, for review, regarding the future operations of the ‘Mayor’s Charity’ car park.

The Lead Head of Development noted comments and concerns from a number of Members in connection with the use of the Mayor’s Charity car park, in particular in relation to the conduct of some students from the near-by Southern Regional College who availed of this car park. In line with delegated authority granted to the Committee by the Council to consider this matter it was proposed by the Deputy Mayor, Alderman S Martin, seconded by Councillor A Givan, and agreed that the Mayor’s Charity car park in Castle Street be closed at the end of June 2017 and that an appropriate sign advising of closure be erected on the site.

5.3.5 Northern Ireland Food and Drink Association Limited – Skills Collaboration Network The Committee had been furnished with a copy of a letter from the Northern Ireland Food & Drink Association (NIFDA) regarding an SME Skills collaboration network called ‘Harvesting Tomorrows Skills (HTS)’ which this organisation were taking the lead on.

DC 03/05/2017

447

5.3.5 Northern Ireland Food and Drink Association Limited – Skills Collaboration Network (Cont’d) The Lead Head of Development reported that the project was fully funded by Invest NI and supported by the board of NIFDA, it being noted that the key objective of the HTS network would be to connect Food and Drink SMEs with the regional Schools, Universities and local Government in geographically concentrated clusters. The primary aims would be reducing the skills gaps and improving the attractiveness of the Food sector. The Lead Head of Development advised that the Clusters would be based around the local council areas, bringing together all stakeholders within a geographical area and building a pipeline of skills to enable continued growth. Members also noted from the Lead Head of Development’s report a number of benefits of participation in this network for SMEs. The Lead Head of Development advised that the commitment from the Council would be attendance at up to a total of 4 meetings or workshops per year, along with any subsequent liaison with the Food and Drink SMEs and Education bodies from within the Council area. It was agreed to recommend that the Committee accedes to the request from NIFDA to participate in the SME Skills Collaboration Network and that the Economic Development Manager be the nominated Officer to participate in this initiative. 5.3.6 InterTradeIreland Supplier Engagement Event 21 June 2017, Glenavon Hotel, Cookstown The Committee had been furnished with a copy of a letter from the Chief Executive of InterTradeIreland, Mr Thomas Hunter McGowan, requesting that the Council participates in a regional Supplier Engagement event with local authorities from Northern Ireland and the ROI border regions on 21 June 2017 in the Glenavon Hotel in Cookstown. This event would enable local businesses to develop their capacity in relation to submitting and winning public sector led tenders. The Lead Head of Development reported that the format of the event would be a Meet the Buyer event, with the buyers in the main room and information sessions running in parallel, and with a separate Business Information Zone which the Council would have a dedicated stand in. It was agreed to recommend that the Council participates in the InterTradeIreland Supplier Engagement event on the 21 June 2017 in the Glenavon Hotel.

DC 03/05/2017

448

Items for Noting 5.3.7 Made in Lisburn & Castlereagh Business Showcase Event - Update

The Lead Head of Development reminded the Committee that it had been agreed previously that the Economic Development Unit would develop a unique event to celebrate and showcase the diversity and world class quality of local businesses and the products and services which were produced within the City of Lisburn and Castlereagh. The Lead Head of Development reported that an event management company had now been appointed to assist the Economic Development Unit to deliver this event which would take place in the Island Hall, Lagan Valley Island, on 13 June 2017. The Committee had been furnished with a report providing a brief overview of the proposed plans for the event, central to which would be ensuring participation from local businesses, schools and the local community. The Lead Head of Development advised that Elected Members were invited to attend the event at key times as detailed, and were encouraged to maximise their local networks to ensure as many local business contacts and local residents attended and supported the event on the 13 June 2017. It was agreed that the Committee notes the above update on the Made in Lisburn & Castlereagh business showcase event. 5.3.8 Northern Ireland Business Start Up Programme (NIBSUP)

The Lead Head of Development reminded Members that Lisburn & Castlereagh City Council was leading on the delivery of the collaborative ERDF application from the ERDF Investment for Growth & Jobs Programme (2014-2020) on behalf of the 11 Councils in Northern Ireland for the delivery of a Northern Ireland wide business start-up programme. A copy of a report providing an update on NIBSUP had been furnished to the Committee. It was agreed that the update report on NIBSUP be noted.

5.3.9 Budget Report – Economic Development It was noted that due to the year-end adjustments, the Summary Budget Report for Economic Development would not be available until the end of year accounts had been finalised.

DC 03/05/2017

449

5.4 Confidential Reports by The Lead Head of Development The Chairman reported that the items in the Confidential report by The Lead Head of Development were required to be considered “In Committee” for the reasons outlined below:-

- Tender Report for ‘Hillsborough Forest Masterplan Retendered Competition’

Lisburn & Castlereagh City Council (Confidential due to information relating to the financial or business affairs of the organisation concerned)

- Tender Report for ‘Lisburn & Castlereagh Interim Business Start Up Programme

Tender Competition’ (Confidential due to information relating to the financial or business affairs of the organisation concerned)

- Lisburn Public Realm Scheme - Update (Confidential due to information relating

to the financial or business affairs of the organisation concerned) - Orange Arch – Market Square (Confidential due to information relating to the

financial or business affairs of the organisation concerned)

- Rolling Year Absence Figures for the Director’s Administration Team and Economic Development for the period 1 April 2015 to 31 March 2017 (Confidential for reason of information likely to reveal the identity of an individual)

- Correspondence from the British Broadcasting Corporation (BBC) (Confidential due to information relating to the financial or business affairs of the organisation concerned)

- City Centre Hotel Project (Confidential due to information relating to the financial or business affairs of the organisation concerned)

It was proposed by Councillor O Gawith, seconded by Alderman A G Ewart, and

agreed that the confidential reports by The Lead Head of Development be considered “In Committee” in the absence of press or members of the public.

“In Committee”

Items for Decision 5.4.1 Hillsborough Public Realm Scheme – Presentation by Mr D Patterson, The Plough Inn, Hillsborough It was noted that the above presentation had been received earlier in the meeting (item 4.2 refers).

DC 03/05/2017

450

5.4.2 Tender Report for ‘Hillsborough Forest Masterplan – Re-Tendered Competition’ Lisburn and Castlereagh City Council

The Committee had been furnished with a copy of the tender documents that had been prepared and advertised to procure the services for Hillsborough Forest Masterplan including a suitably qualified and experienced multi-disciplinary consultancy team to develop Hillsborough Forest Park from RIBA stage 3-7 (to include detailed drawings, design, planning permission, construction and handover). It was proposed by Councillor O Gawith, seconded by Alderman D Drysdale, and agreed to recommend that the Committee approve the award of the tender for Hillsborough Forest Masterplan Re-Tendered Competition to the Paul Hogarth Company Limited being the most economically advantageous tender received, subject to successful Green Book Economic Appraisal and subject to the legal opinion on the subject of the Paul Hogarth Company’s potential Conflict of Interest issue being satisfactory.

5.4.3 Tender Report for ‘Lisburn & Castlereagh Interim Business Start Up Programme’ Tender Competition

The Committee had been furnished with a copy of the tender documents that had been prepared and advertised to procure the services for delivery of the Interim Business Start Up Programme for Lisburn & Castlereagh, April – June 2017. It was proposed by Councillor J Gallen, seconded by Councillor S Carson, and agreed to recommend that the Committee note the content of the tender report for the award of tender for the Lisburn & Castlereagh Interim Business Start Up Programme which reported that Vector Improvements Limited had been evaluated and found to be the most economically advantageous tender received.

5.4.4 Lisburn Public Realm Scheme – Update

The Committee had been circulated with, and noted the content of, an update report regarding the Lisburn Public Realm Scheme. The Lead Head of Development responded to comments from the Committee in regard to issues arising out of the report circulated and also in regard to the delivery and management of Phase II of the Scheme. In response to a further question the Lead Head of Development confirmed that the fountain in the Public Realm space in the City Centre was now operating daily.

5.4.5 Orange Arch – Market Square

The Committee had been furnished with a background report and proposed options in regard to the relocation of the Orange Arch within Market Square during the construction period of the Lisburn Public Realm Scheme.

DC 03/05/2017

451

5.4.5 Orange Arch – Market Square (Cont’d) A discussion ensued during which the Lead Head of Development responded to a number of questions and comments from the Committee in regard to the relocation of the Orange Arch. The Lead Head of Development reminded the Members that the Council had granted delegated authority to the Development Committee to progress this matter. It was proposed by Councillor A Grehan and seconded by Alderman D Drysdale that the Council replaces the Orange Arch in Market Square, Lisburn, in time for the 2017 Twelfth celebrations at a maximum cost of £9,000, this being a one-off payment for 2017, and subject to conditions underground at the Market Square site being satisfactory. It was proposed by Councillor C Quinn and seconded by Councillor O Gawith, that the Council re-erect half the Orange Arch in Market Square in 2017, at no additional cost to the Council and seeking contribution of 50% of costs incurred from the Orange Order towards the cost of full reinstatement. The amendment as proposed by Councillor C Quinn was put to the meeting and on a recorded vote being taken at the request of Alderman D Drysdale the voting was as follows: In Favour: Councillor J Gallen, Councillor O Gawith and Councillor C Quinn (Total 3) Against: Deputy Mayor, Alderman S Martin, Alderman D Drysdale, Alderman W J Dillon, Alderman A G Ewart, Councillor S Carson, Councillor A Givan, Councillor A Grehan and Councillor T Mitchell (Total 8) The proposal in the name of Councillor A Grehan, having become the Substantive Motion, was put to the meeting and declared “carried”, the voting being as follows: In Favour: Deputy Mayor, Alderman S Martin, Alderman D Drysdale, Alderman W J Dillon, Alderman A G Ewart, Councillor S Carson, Councillor A Givan, Councillor A Grehan and Councillor T Mitchell (Total 8) Against: Councillor O Gawith and Councillor C Quinn (Total 2) Abstentions: Councillor J Gallen (Total 1)

The Chairman, Councillor U Mackin, did not vote on this matter. The Lead Head of Development stated that should ground conditions prove unsatisfactory, and additional expenditure may be required as a result, a further report would come back to the Committee for consideration and a decision thereon.

DC 03/05/2017

452

5.4.6 Rolling Year Absence Figures for the Director’s Administration Team and Economic Development

The Committee had been furnished with a table showing rolling year absence figures for the Director’s Administration Team and Economic Development for the period 1 April 2015 to 31 March 2017. It was agreed that the Rolling Year Absence report as at 31 March 2017 be noted. Additional Confidential Report by the Lead Head of Development 5.4.7 Correspondence from the British Broadcasting Corporation (BBC) Councillor A Givan left the meeting at 10.03 pm. The Committee had been furnished with and noted the content of a copy of a letter sent by the Council to BBC NI following comments made by the Committee at its Meeting held on 8 March 2017, together with the response from the BBCNI’s Director. 5.4.8 City Centre Hotel Project – Update The Committee had been furnished with an update report by the Lead Head of Development in regard to the City Centre Hotel project. Alderman W J Dillon put on record the excellent meeting the Council delegation had attended with the Chief Executive of Woking Borough Council last Thursday, 27 April 2017. Councillor A Givan returned to the meeting at 10.09 pm. The Lead Head of Development responded to questions from the Committee in connection with the two options to the Council to take forward the hotel project, which were outlined in the report circulated. In response to a further question from Councillor C Quinn the Lead Head of Development advised that notification would be issued to all relevant parties during the planning application process for this project in due course. It was agreed that the Committee notes the update report which outlined options and the next stages in the process of the City Centre Hotel project, with further reports being brought to the Committee in due course. It was agreed to come out of Committee and normal business was resumed. Resumption of Normal Business

DC 03/05/2017

453


6.1 Lack of Fast Food Bars in Carryduff Councillor N Anderson

Councillor N Anderson referred to the ongoing work with the Council’s Local Development Plan, and asked the Council’s Economic Development Unit to investigate opportunities to attract fast food bars and take-away establishments into Carryduff.

There being no further business for consideration the meeting terminated at 10.20 pm.

__________________ Mayor/Chairman

GAC 09.05.2017

470


Minutes of the Meeting of the Governance and Audit Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 9 May, 2017 at 5:30 pm PRESENT:

Councillor T Mitchell (Chairman) The Right Worshipful the Mayor Councillor R B Bloomfield MBE Deputy Mayor Alderman S Martin Aldermen M Henderson MBE and J Tinsley Councillors J Baird, S Carson, D J Craig, V Kamble, C Quinn and A Redpath

IN ATTENDANCE:

Chief Executive Director of Service Support Audit and Risk Manager Community Planning Manager Policy Officer Performance Improvement Officer Member Services Officer

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen W A Leathem and G Rice MBE and Councillors J Gallen and A Girvin.


There were no declarations of interest expressed at the meeting.

3. Minutes

It was proposed by Councillor J Baird, seconded by Councillor D J Craig and agreed that the minutes of the meeting of the Governance and Audit Committee held on 11 April, 2017, as adopted at the meeting of Council held on 25 April, 2017, be confirmed and signed.

4. Report from Chief Executive It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

GAC 09.05.2017

471

Item for Decision 4.1 Report from Audit and Risk Manager Members were provided with a copy of a report prepared by the Audit and Risk Manager containing the following matters: 4.1.1 Internal Audit Summary Report Members were provided with a copy of Internal Audit Summary Reports in relation to Safeguarding and PCSP (both of which had received a satisfactory assurance). The Audit and Risk Manager pointed out that the Safeguarding Internal Audit Summary report was of a preliminary nature as it was yet to be considered by the Corporate Management Team. Following discussion regarding the Safeguarding Internal Audit Summary Report, it was proposed by Councillor J Baird, seconded by Councillor S Carson and agreed to recommend that, for those posts within the Council for which an Access NI check was a requirement: (a) random sample rechecking be carried out on an annual basis; and (b) Officers ensure that the terms of employment for those posts included a requirement for the post-holder to advise the Council if they became the subject of a criminal conviction. Following discussion, it was agreed to recommend that the above Internal Audit Summary Reports be approved. The Deputy Mayor, Alderman S Martin, and Councillor V Kamble arrived to the meeting at this point (5.45 pm). 4.1.2 Changes in Internal Audit Opinions and Prioritisation of Recommendations in 2017/18 Members were provided with a copy of a “Dear Accounting Officer” letter (DAO 07/16) setting out changes in the definitions of (a) Audit Opinions and (b) Prioritisation of Audit Recommendations. The Council was obliged to adopt these new definitions from 1 April, 2017. Members noted from the Audit and Risk Manager’s report, a summary of the main changes. 4.1.3 Northern Ireland Audit Office – Feedback Survey Members were provided with, and noted the contents of, the page in the Northern Ireland Audit Office (NIAO) feedback survey containing the response that the Committee agreed to forward at its last meeting. 4.1.4 Economic Development Audit Report The Audit and Risk Manager reported that, further to Members’ queries at the last meeting of the Committee regarding the wording of two paragraphs contained

GAC 09.05.2017

472

4.1.4 Economic Development Audit Report (Contd) within the above report, which had been prepared by Capita, Capita had been contacted following the meeting and had advised that the auditor who had performed this audit had since left the company. A replacement auditor was to be reassigned to deal with the Council’s queries. It was noted that a formal response was still awaited in relation to this matter and would be reported to the Committee in due course. 4.1.5 Public Sector Internal Audit Standards – Revised and Effective From 1 April, 2017 The Audit and Risk Manager advised that Public Sector Internal Audit Standards (PSIAS) had been used from March 2013 and a revised set of standards, which were effective from 1 April, 2017, had just been released. Members were provided with, and noted the contents of, a copy of (a) an update provided by the Internal Audit Standards Advisory Board (IASAB) and (b) the revised PSIAS. Items for Noting 4.2 Council’s Standing Orders and Call-In Procedure Members were provided with, and noted the contents of, a report in relation to the Council’s Standing Orders and Call-In Procedures. 4.3 Training for Members – Surcharging The Policy Officer advised that training was in the process of being arranged for Members relating to the times and circumstances under which surcharging could be applied. It was expected that the training would be undertaken over a half day and that it would be scenario-based. Due to the timing of the General Election, it was not yet clear when the training would take place, but it anticipated it would be prior to the summer recess. During discussion, Members suggested that (a) priority be given to providing training to Members of the Planning Committee as they came under the most scrutiny; and (b) the training be held on a number of dates in order to facilitate the attendance of all Members. 4.4 Report from Performance Improvement Officer Members were provided with a copy of a report prepared by the Performance Improvement Officer containing the following matters: 4.4.1 APSE Membership As requested at the last meeting of the Committee, Members were provided with, and noted the contents of, a copy of a report detailing the benefits to the Council of APSE membership and membership of APSE Performance Networks.

GAC 09.05.2017

473

4.4.1 APSE Membership (Contd) It had also been agreed at the last meeting of the Committee that APSE be informed that the Council would welcome more training seminars being held in Northern Ireland as almost all of its training seminars were currently held on the UK Mainland. Having contacted APSE accordingly, the Performance Development Officer had been advised that the APSE AGM would be held on 28 June in Northern Ireland and was free for any Members and Officers to attend. A number of the training courses held last year on the UK Mainland had been held internally at specific councils, at the request of those councils. Consideration could be given to this in the future if Members expressed an interest in a particular course. 4.4.2 Performance Improvement Plan Update The Performance Improvement Officer reported that the Draft Performance Improvement Plan for 2017/18, including the Performance Improvement Objectives for 2017/18, was out for public consultation during the month of May. It was noted that two focus groups had been arranged to take place on 10 and 11 May, with a small group of consultees invited from the database for the Community Plan Conversations. These focus Groups would take place at Lagan Valley Island and Bradford Court in order to accommodate consultees from throughout the Council area and would be facilitated by the Performance Improvement Officer and the Community Planning Manager. 4.5 Examples of Work Carried Out to Date by Statistician and GIS Officer Members were provided with, and noted the contents of, a copy of a report in respect of the work carried out to date by the Statistician and GIS Officer.


It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

The matters contained in the confidential report would be dealt with “In Committee” due to containing (a) information relating to an individual; and (b) information in relation to which a claim to legal professional privilege could be maintained in legal proceedings. “In Committee” It was proposed by Councillor A Redpath, seconded by Councillor J Baird and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present.

GAC 09.05.2017

474

Items for Decision 5.1 Council Information Management Systems Members having been provided with a copy of a report in relation to the Council’s Information Management Systems, it was: (a) proposed by Councillor A Redpath, seconded by Councillor D J Craig and agreed to recommend that the contract with NISRA to provide a statistician be terminated and that support be sought through an agency; (b) proposed by Alderman M Henderson, seconded by Alderman J Tinsley and agreed to recommend that the current arrangement with regard to the GIS Officer be confirmed and extended to March 2018; and (c) agreed to recommend that the agreement with Newry, Mourne and Down District Council for a Datahub be terminated and that the allocated finance be ring-fenced to ensure the Council had appropriate GIS resilience and contingencies by investing in the necessary infrastructure and data management systems. Following a Member’s comments regarding GIS-related items also being reported to the Development Committee, Officers took note of the need for a consistent approach to be taken in relation to this matter. 5.2 Death of a Monarch – Development Plan Members were advised of the Chief Executive’s involvement in the establishment of a Development Plan in the event of the death of a Monarch. It was proposed by Councillor J Baird, seconded by Alderman J Tinsley and agreed to recommend that approval be given to meeting any expenses incurred. A further report on this matter would be presented as the Council progressed with the Development Plan. Resumption of Normal Business It was proposed by Councillor D J Craig, seconded by Councillor S Carson and agreed to come out of committee and normal business was resumed.


6.1 Council’s New Corporate Plan Chief Executive The Chief Executive advised Members that a report in relation to the budget for external assistance in respect of the Council’s new Corporate Plan would be presented to the Council Meeting on 23 May.

GAC 09.05.2017

475


CSC 09.05.2017

476


Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 9th May 2017 at 7.00 pm. PRESENT:

Councillor O Gawith (Chairman) The Right Worshipful The Mayor Councillor R B Bloomfield, MBE Deputy Mayor Alderman S Martin Aldermen A Ewart and T Jeffers Councillors T Beckett, S Carson, J Craig, A Ewing, V Kamble, A McIntyre and B Mallon

OTHER MEMBERS: Alderman J Tinsley Councillors N Anderson, J Palmer and C Quinn

IN ATTENDANCE:

Chief Executive Director of Service Support Director of Environmental Services Director of Leisure Services Director of Service Transformation Head of Central Support Services Head of Finance & IT Lead Head of Development Lead Head of Planning & Building Control Audit & Risk Manager Member Services’ Officer

Commencement of Meeting The Chairman, Councillor O Gawith, extended a welcome to the Chief Executive, Directors and a number of Heads of Service who were in attendance for items in the Director’s report. The Chairman extended a particular welcome to Ms Sinead Clarke, the recently appointed Director of Service Support, and wished her well in her post. Ms Clarke thanked the Chairman for his kind comments and expressed her gratitude at being tasked to lead the Service Support directorate. Ms Clarke went on to explain the skills and experience she felt she was bringing to the post and outlined those areas which she considered to be of chief importance at the present time.

CSC 09.05.2017

477

Ms Clarke gave as assurance that she would be building on the wider civic links already in place, especially those of a military nature, and that should Members wish her to engage with any particular stakeholders, they should contact her accordingly. Ms Clarke assured Members of her support to them in their role as Elected Representatives. Finally Ms Clarke thanked Members for their best wishes, support and words of encouragement which she had enjoyed since her appointment. The Chairman asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes. 1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of Aldermen J Dillon MBE and W Leathem.


The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting. There were no Declarations of Interest.

3. Minutes of Meeting

It was proposed by Councillor A McIntyre, seconded by Councillor J Craig and agreed that the Minutes of the meeting of the Committee held on the 11th April 2017 as adopted by the Council at its Meeting held on the 25th April 2017 be confirmed and signed. The Deputy Mayor, Alderman S Martin, entered the meeting. (7.03 pm)

4. Confidential Report of Director of Service Support The Director sought agreement to bring forward her confidential report so as to allow a number of Officers to leave the meeting once her confidential report had been considered. This was agreed. The Chairman advised that:-

the report of the Director of Service Support on Human Resource & Organisation Development items was confidential for reason of information which was likely to reveal the identity of individuals;

CSC 09.05.2017

478

4. Confidential Report of Director of Service Support (Continued)

the report of the Head of Central Support Services was confidential for

reason of information relating to the financial or business affairs of any particular person (including the Council holding that information);

the report of the Director of Service Support on the Efficiency Review was confidential for reason of information which was likely to reveal the identity of individuals.

Councillor J Palmer entered the Meeting. (7.05 pm) It was proposed by Councillor J Craig, seconded by Councillor A Ewing and agreed that the confidential report of the Director of Service Support be considered “in Committee”, in the absence of members of the press and public being present. It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Director of Service Support be adopted, subject to any decisions recorded below and other items noted:- 4.1 Confidential Report by Director of Service Support on Human Resource & Organisation Development (HR&OD) Items Presented by the Director of Service Support. It was proposed by Councillor A Ewing, seconded by Councillor S Carson and agreed that the confidential report and recommendations of the Director of Service Support on HR&OD items be adopted, subject to any decisions recorded below and other items noted:- 4.1.1 Report regarding the Filling of Posts in New Council Structures The Chief Executive and Directors were in attendance for this item of business. Further to a progress report in respect of the above matter which had been presented to the Committee at its previous Meeting, a detailed and all-encompassing report on the filling of posts in the new council structures was circulated with the Director’s report. For Members’ assistance, a hard copy of the schedule of posts under consideration for filling was provided at the Meeting. The Director explained the content of her report and answered several questions in respect thereof. During the course of discussion, the Director agreed to:-

CSC 09.05.2017

479

4.1.1 Report regarding the Filling of Posts in New Council Structures

(Continued)

provide to the next meeting, the number of posts which were filled on a part-time or job share basis or in any other ways by which the number of hours worked per week was less than 37;

have an expression of interest trawl repeated in order to afford all

employees the opportunity to apply for severance/voluntary redundancy. After lengthy discussion it was proposed by Councillor S Carson and seconded by Alderman A Ewart that this item of business be deferred until after the Away Day which was yet to be arranged. After further discussion during which reference was made to the imminent Summer recess and the need to progress this matter, it was proposed by Councillor S Carson, seconded by Alderman A Ewart and – on a show of hands, agreed to recommend:-

that this item of business be deferred to a Special Meeting of the Committee to which all Members of Council would be invited to attend;

that - given that the availability of a suitable date for such a meeting was

limited - the above item be deferred to the next meeting of the Committee (13th June 2017 at 7.00 pm) which would be held in the Council Chamber and to which all Members would be invited. This item would be first on the agenda of the business for consideration.

4.1.2 Mechanism for Monitoring Headcount Post of Good Relations Support Officer The Director of Leisure & Community Services was in attendance for this item of business. During discussion of this item and prior to any decision being taken, Alderman J Tinsley and Councillor N Anderson left the meeting. (7.37 pm). Councillor Anderson later returned to the meeting at 7.42 pm, again before any decision was taken. Further to the previous meeting of the Committee, the Director of Leisure & Community Services presented the business case for the filling of the post of Good Relations Support Officer on a fixed term basis. The filling of this post had already been agreed by the Leisure Services Committee.

CSC 09.05.2017

480

4.1.2 Mechanism for Monitoring Headcount ` Post of Good Relations Support Officer (Continued)

Following discussion, it was proposed by Alderman A Ewart, seconded by Councillor J Craig and agreed to recommend that:-

consideration of the above item of business be deferred pending Officers seeking clarification in writing from the Executive Office that the Council`s Action Plan submission to the District Council Good Relations Programme for 2017 -2018, would not be approved for funding unless the Good Relations staffing structure included the post of Good Relations Support Officer to reflect the view of the Executive Office that the staffing resource required to be adequately proportionate to support the implementation of the Council`s proposed Action Plan Programme;

the Executive Office be asked to comment on the fact that seeking for

more staff to be in place was somewhat contradictory to the Assembly’s overall view of staffing efficiencies and reductions.

4.1.3 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

Workforce Profile – Headcount, Contract (permanent/fixed term/full-

time/part-time) and Agency Workers Absence – Days lost per employee and percentage across the Council

(includes “Total absence days per month”) Long Term Absence – Employees absent due to long term sickness

(over 12 weeks) Recruitment – Internal trawls and open competition.

The Director verbally advised Members that a revised Policy for Managing Attendance would be presented to the Committee at its next meeting for consideration with a view to adoption. The revised policy would be more robust in its attempts to manage absenteeism. 4.1.4 Single Status Update: Appeals It was agreed to recommend that the progress report in respect of the number of job evaluation appeals outstanding from the former Councils’ Single Status process and the percentages of appeals both successful and unsuccessful be noted. Councillors T Beckett and J Craig left the meeting. (7.55 pm) The Director of Environmental Services, the Director of Leisure & Community Services, the Lead Head of Development and the Lead Head of Planning & Building Control left the meeting. (7.55 pm)

CSC 09.05.2017

481

4.2 Confidential Report by Head of Central Support Services Presented by the Head of Central Support Services. It was proposed by Alderman A Ewart, seconded by Councillor A Ewing and agreed that the confidential report and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:- 4.2.1 Provision of Corporate Uniform & Associated Services It was agreed to recommend that:-

the report of a meeting of a sub-committee of the Corporate Services Committee held on the 23rd March 2017 to open tenders received for the supply of Corporate Uniform and Associated Services be noted.

the recommendation of the Tender Evaluation Report in respect of the

contract for the Supply and Delivery of Corporate Uniform and Associated Services for a period of two years with the option for the Council to extend for three further periods of 12 months be accepted.

Councillor T Beckett returned to the meeting at 8.00 pm. 4.3 Efficiency Review Presented by Director of Service Support. Members had been provided with a progress report in regard to the Efficiency Review from which it was noted that Phase 1 thereof was complete and that work had commenced on Phase 2 already agreed by Council, ie:-

a review of the allocation of functional areas across Directorates with the aim of releasing efficiencies;

building on Phase 1 by assessing and comparing workforce profile and

headcount and to identify areas for efficiency gains across the Council. In regard to the Efficiency Review Steering Group, the Director noted that Councillor U Mackin served on this group and not Alderman W Leathem. The Director agreed to have this membership amended. It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre and agreed to come “out of Committee” and normal business was resumed.

CSC 09.05.2017

482

5. Report of Director of Service Support

Presented by Director of Service Support. It was proposed by Councillor A Ewing, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Director of Service Support be adopted, subject to any decisions recorded below and other items noted:- 5.1 Report of Head of Central Support Services Presented by Head of Central Support Services. It was proposed by Councillor S Carson, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:- 5.1.1 Millbrook Car Park – Proposed Garden of Reflection

It was agreed to recommend that the decisions of the Environmental Services Committee at its meeting held on the 5th April 2017 in relation to the proposed Garden of Reflection at the Millbrook Car Park be endorsed, ie that:-

Option 2 as appended to the report be identified as the preferred siting of the Garden of Reflection at the Princess Diana Memorial Garden with this being progressed through the Corporate Services Committee;

the Garden of Reflection concept design as outlined, together with the

additional provision for CCTV monitoring of the site, be approved. Furthermore the Environmental Services Committee had asked Corporate Services to inspect the sculpture in the Princess Diana Memorial Garden. Members were advised that this matter has been referred to the Island Arts Centre Manager who had confirmed that a refurbishment was due in Autumn 2017 as part of a Good Relations project. 5.1.2 Lagan Valley Island – Lighting Options The Head of Service referred to meeting of the Committee on the 10th May 2016 when it had been reported that Centre Management was investigating various lighting options for Lagan Valley Island in view of the considerable number of requests that are received for LVI to be lit in various colours to mark charity initiatives. Condition surveys had recently been carried out on the eternal lighting at LVI and these had identified that exterior floodlighting and downlighters required replacement over the next two years. It was therefore considered an opportune time to review the lighting so as to easier accommodate requests for the building to be lit in different colours.

CSC 09.05.2017

483

5.1.2 Lagan Valley Island – Lighting Options (Continued)

It was agreed to recommend that:-

the current blue lights on the rooftop of Lagan Valley Island (above the Council Chamber) be replaced with colour-changing LEDs thus enabling the colour change to be visible from a greater distance;

costs in respect of the above be included in the Draft Estimates of

Income and Expenditure for 2018/2019. The Head of Service agreed to continue to consult with the Estates Unit to clarify certain aspects of the coloured lighting. 5.1.3 Health Working Group Meeting – 16th May 2017

Members were aware that the next meeting of the Health Working Group was on Tuesday 16th May 2017 at 2.30 pm. In line with a previous decision, all Members of Council would be invited to attend the meeting for the presentation by the Regulation & Quality Improvement Authority. The Head of Service verbally reported that the Commissioner for Older People for Northern Ireland had declined the invitation to address the Working Group in regard to his ongoing investigation into the Dunmurry Manor Care Home as the legislation under which that investigation was being carried out required it to be done in private. 5.1.4 Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted. The Head of Central Support Services left the Meeting. (8.05 pm) 5.2 Report of Head of Finance & IT Presented by Head of Finance & IT. It was proposed by Councillor A Ewing, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

CSC 09.05.2017

484

5.2.1 Treasury Management Strategy Members had been provided with an updated Treasury Management Strategy which incorporated amendments relating largely to provisions on investments and their limits. The amendments would allow alternative means by which the Council could invest. It was agreed to recommend that the revised Treasury Management Strategy be adopted. 5.2.2 Financial Statement Period ended the 31st March 2017 It was noted that the net profiled expenditure for the period ended the 31st March 2017 was 7.13% below the approved estimates for the financial year 2016/2017. The Head of Service verbally reported that a report on Reserves would be presented to the September 2017 meeting of the Committee. 5.2.3 Prompt Payment Statistics as at 31st March 2017

It was agreed to recommend that a report on the prompt payment to suppliers for the financial year ending the 31st March 2017 be noted. Councillor J Craig re-entered the meeting. (8.08 pm) 5.2.4 Performance of Transaction Support as at 31st March 2017 It was agreed to recommend that a report on the performance of the Finance Unit in the processing of transactions for the year ending the 31st March 2017 be noted. The Head of Finance & IT left the Meeting. (8.10 pm) 5.3 Report of Director of Service Support on HR&OD Items Investors in People: Continuous Assessment Dealt with later in the meeting. 5.4 Ulster Defence Regiment Memorial at Bradford Court - Relocation Further to the previous meeting of the Committee, Members had been provided with a copy of a letter dated the 24th April 2017 from the Minister of Westbourne Presbyterian Church confirming that his Church was honoured to accept the UDR and RIR memorial plaques for relocation in the Church building at 149a Newtownards Road, Belfast.

CSC 09.05.2017

485

5.4 Ulster Defence Regiment

Memorial at Bradford Court – Relocation (Continued) A special service would be held for the re-dedication of the memorials and invitations would be extended to representatives from the relevant councils including former Councillors of Castlereagh. It was agreed to recommend that:-

the decision of Westbourne Presbyterian Church to accept the Ulster Defence Regiment and Royal Irish Regiment memorials for relocation from Bradford Court to that location be welcomed;

the Director of Service Support be delegated authority to incur the

necessary expenditure for Westbourne Presbyterian Church to hold a reception after the Service of Rededication.

Alderman T Jeffers made Members aware that Westbourne Presbyterian Church would be undergoing renovation and that their architects were making provision within the plans for the memorials referred to above. Accordingly the Service of Rededication could be someway off. In response to comments from Alderman Jeffers about two flags located at Bradford Court, the Chief Executive confirmed that an all-encompassing report on memorabilia etc from Bradford Court was being prepared by the Head of Central Support Services for presentation to the Committee at a later date. Comments in regard to the flags would be conveyed to the appropriate officer. 5.5 “Battle’s Over” “A Nation’s Tribute – 11th November 2018 – 100 Years of Remembrance” World War 1 Beacons of Light – 11th November 2018 Members had been provided with a copy of the above publication which related to the lighting of beacons across the United Kingdom on the 11th November 2018 to mark the centenary of the end of World War 1. In response to a same-type initiative in 2016, the Council had lit a beacon on the 21st April 2016 to mark Queen Elizabeth II’s 90th birthday. It was agreed to recommend that:-

the Council participate in the “Battle’s Over” initiative by the lighting of a beacon on the 11th November 2018 to mark the centenary of the end of World War 1;

CSC 09.05.2017

486

5.5 “Battle’s Over” “A Nation’s Tribute – 11th November 2018 – 100 Years of Remembrance”

World War 1 Beacons of Light – 11th November 2018 (Continued)

in notifying the “Battle’s Over” organisers of the Council’s decision to participate in the initiative, they be reminded to have the Council’s participation acknowledged in the official publication which – it was understood – was updated every three months;

the Council’s beacon lighting be open to the public with such public

attendance being actively encouraged. A further report would be made to the Committee in due course. 5.6 Seafarers UK Merchant Navy Day – Sunday 3rd September 2017 Members were reminded of the decision of the Committee at its meeting held on the 21st June 2017 to participate in Merchant Nay Day by the flying of the Red Ensign which had been subsequently purchased for the event. It was agreed to recommend that:-

the Council participate in Merchant Navy Day on the 3rd September 2017 by the flying of the Red Ensign;

in consultation with the Chairman of the Committee and The Right

Worshipful The Mayor, the Head of Central Support Services be delegated authority to arrange the event and the associated reception and to incur the necessary expenditure in this regard.

5.7 Department of Foreign Affairs & Trade (Reconciliation &

Commemorations Team) Centenary of the Battle of Messines Ridge Island of Ireland Peace Park, Mesen, Belgium 7th June 2017

Members had been provided with correspondence dated the 25th April 2017 from the Reconciliation & Commemorations Team of the Department of Foreign Affairs & Trade of the Irish Government inviting two representatives of the Council to attend an Ireland-UK ceremony at the Island of Ireland Peace Park in Mesen, Belgium to mark the centenary of the Battle of Messines Ridge on the 7th June 2017. The cost of a Member’s attendance had been estimated at £757.16.

CSC 09.05.2017

487

5.7 Department of Foreign Affairs & Trade (Reconciliation & Commemorations Team) Centenary of the Battle of Messines Ridge Island of Ireland Peace Park, Mesen, Belgium

7th June 2017 (Continued)

It was agreed to recommend that:-

the invitation from the Reconciliation & Commemorations Team of the Department of Foreign Affairs & Trade of the Irish Government inviting two representatives of the Council to attend an Ireland-UK ceremony at the Island of Ireland Peace Park in Mesen, Belgium to mark the centenary of the Battle of Messines Ridge on the 7th June 2017 be accepted;

the attendees at the above ceremony be the Deputy Mayor, Alderman S

Martin, and an Officer, it being noted that The Right Worshipful The Mayor, Councillor R B Bloomfield, was unable to attend the event as he had a long-standing engagement on the 7th June 2017;

the Council be responsible for the payment of approved expenditure in regard to the attendance of its representatives as referred to above.

5.8 National Police Memorial Day Sunday 24th September 2017 - St David’s Hall, Cardiff The Director reported the receipt of details of the National Police Memorial Day being held on the 24th September 2017 in St David’s Hall, Cardiff. In view of the Committee’s decision at its meeting held on the 10th May 2016 to only consider attendance at the National Police Memorial Day in future years if it was being hosted in Northern Ireland, it was agreed to recommend that details of the 2017 event being held in Cardiff on the 24th September 2017 be noted. 5.9 Translink “Bus & Train Week” 5th – 11th June 2017 It was agreed to recommend that information received on the 3rd May 2017 in relation to Translink’s “Bus & Train Week” which will run from the 5th-11th June 2017 be noted. 5.10 Regimental Association of the Ulster Defence Regiment CQC 45th Anniversary of Formation of WUDR (Greenfinches) Celebratory Event – Saturday 6th October 2018 Further to the previous meeting of the Committee, it was agreed to recommend that the receipt of an e-mail dated the 3rd May 2017 from the UDR Regimental Association thanking the Council for its decision to hold a celebratory event at Lagan Valley Island on the 6th October 2018 in regard to the above be noted.

CSC 09.05.2017

488

5.11 Report of Director of Service Support on

Human Resource & Organisation Development (HR&OD) Items Presented by Director of Service Support. It was agreed that the report and recommendations of the Director of Service Support in regard to HR&OD items be adopted, subject to any decisions recorded below and other items noted:- 5.3.1 Investors in People: Continuous Assessment

The Committee was aware that the Council had been confirmed as meeting the requirements of the Investors in People Core Standard to Bronze Level. As the IiP process was one of continuous improvement and assessment, it was proposed that a further assessment against the standard to the Silver Level of accreditation take place in June 2017. It was agreed to recommend that the continuous assessment of the IiP Accreditation for the Council take place in June 2017.

6. Confidential Reports of Director of Service Support Dealt with at Item 4.


There was no other business.

There being no further business, the meeting terminated at 8.25 pm. ___________________________________ MAYOR/CHAIRMAN

PC 03 04 2017

306


Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 3 April 2017 at 2.00 pm

PRESENT:

Councillor A Redpath (Chairman) Councillor N Anderson (Vice-Chairman) Aldermen J Dillon MBE JP, D Drysdale, G Rice MBE Councillors T Beckett, A Girvin, U Mackin, L Poots

OTHER MEMBERS: IN ATTENDANCE:

The Right Worshipful the Mayor, Councillor R B Bloomfield Aldermen W Leathem, J Tinsley Councillors B Hanvey, J Craig, B Mallon, V Kamble Lead Head of Planning & Building Control Principal Planning Officers (RH and LJ) Senior Planning Officers (RT, AS and MB) Committee Secretary Attendance Clerk

Cleaver Fulton & Rankin Kate McCusker (Legal Advisor)

Commencement of Meeting The Chairman, Councillor A Redpath, welcomed everyone to the meeting.

Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Lead Head of Service (Planning & Building Control). 1. Apologies

Apologies for non-attendance at the Meeting were accepted and recorded on behalf of Councillor M Tolerton.


The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk. The following Declarations of Interest were made:

PC 03 04 2017

307

2. Declarations of Interest (Contd)

During the course of the meeting, Councillor N Anderson stated that he would be declaring an interest in Y/2015/0002/F and would be making representations in support of the application and therefore he would be withdrawing from the meeting during the determination of that application.

3. Minutes

It was proposed by Alderman G Rice seconded by Alderman J Dillon and agreed that the following Minutes be signed.

Minutes of Meeting of Planning Committee held on Monday 6 March 2017.

4. Report from the Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below:-

4.1 Report from the Planning Manager

It was agreed that the report and recommendations of the Planning Manager be adopted, subject to any decisions recorded below:-

Items for Decision

4.1.1 Schedule of Applications:

The Chairman reminded Members that they needed to be present for the entire item. If absent for any part of the discussion they would render themselves unable to vote on the application. The Legal Adviser highlighted paragraphs 46 - 48 of the Protocol for the Operation of the Lisburn & Castlereagh City Council Planning Committee which, she advised, needed to be borne in mind when determinations were being made.

The Chairman advised that there were a number of speakers in attendance making representation on some of the applications and therefore the Schedule of Applications would be taken out of order to enable these applications to be taken first.

(1) LA05/2016/0542/F – Local Application (Judicial Review decision quashed) –

Proposed temporary surface level car park (for a maximum of 2 years) (Additional information) on lands at 24 Antrim Street, Lisburn.

The Chairman advised that this application had been removed from the schedule to allow additional information to be considered and clarity sought as appropriate.

PC 03 04 2017

308

(2) LA05/2015/0338/F – Major Application – The development of 219 houses, comprising 90 no. 3 & 4 bedroom semi-detached houses and 129 no. 3 & 4 bedroom detached houses, with associated garages and landscaped open space (amended number of houses and sit layout) on lands to the north of 21 Knockbracken Road, Belfast and adjoining Brackenhill Crescent and Brackenhill Avenue to the east, Laurelgrove Avenue, Laurelgrove Crescent and Laurelgrove Dale to the north and Croft Hill, Brooke Hall Avenue and Brooke Hall Heights to the west.

The Senior Planning Officer (AS) presented this application as outlined within the circulated report and advised that additional conditions had been recommended by Transport NI and Natural Heritage for inclusion in any decision issued. (Councillor U Mackin arrived at 2.06 pm) At this stage Alderman G Rice said that in her opinion, there had been a distinct lack of Community Consultation in respect of this application and that, in her opinion, it was not Article 40 compliant. The Senior Planning Officer responded that there had been an Article 40 in place for the wider area however, he considered that the obligations were to provide a spine road which had been done, he considered that all obligations had been met. It was proposed by Alderman G Rice, Seconded by Councillor N Anderson and by a majority vote it was agreed to defer the determination of this application for a period of one month for clarification on the matters for deferral to be provided to the Planning Unit.

(3) Y/2015/0002/F – Major Application – Application under Article 28 of the Planning (NI) Order 1991 to vary conditions 1 & 2 of permission Y/2000/0506/F (Appeal ref 2000/A278) (as amended by Permission Y/2010/0292/F) and Y/2000/0130/F (Appeal ref 2000/A277) to allow for the construction of an internal mezzanine and the sale of mixed use comparison goods with no more than 75% of the net sales area used for the sale of clothing, footwear and fashion accessories at Unit 1, Drumkeen Retail Park, Upper Galwally, Belfast.

(The Planning Officer MB left the meeting) (Councillor N Anderson left the meeting at 2.20 pm having declared an interest in this application). The Senior Planning Officer (AS) presented this application as outlined within the circulated report. He advised that additional information had been received in the form of a customer survey. He stated that the postal codes of respondents to the survey had indicated that 50% of those who responded had resided outside the applicant’s target catchment area. The Committee received Ms T Harbinson, Mr G McGhee and Mr M Kelly who wished to speak in opposition to the application highlighting the following:

PC 03 04 2017

309

They supported the recommendation of the Planning Officer Drumkeen Retail Park was outside the District Centre and had a

complimentary role and the control of Forestside was strictly enforced. Approval of this application would be to the detriment of Forestside. Approval of this application would set a precedent as there were many

retailers who would fit this format. Approval would not enhance Forestside. Approval would be contrary to BMAP and would circumvent its

recommendations. Strategic Planning oppose the application for the above reasons as well. The catchment area would include East Belfast. It would be contrary to the SPPS. Other options were available for example at Connswater. Local infrastructure at Connswater would also support it being located

there. This would threaten protected sites. The application for Homebase was similar and the view expressed was

that this application was similar and should be rejected. A question and answer session ensued.

The Committee received Mr E Loughrey, Mr S Beattie QC , Mr G Woods and Mr N Stephens who wished to speak in support of the application and who highlighted the following:

Mr Beattie stated that R2 is the only suitable/appropriate policy which the proposal complies with as the proposal will not undermine the distinctive nature of Belfast City Centre. The proposal is policy compliant.

There is no impact on the city centre, only 6% impact at worst on Forestside comparison excluding Marks & Spencer and Sainsbury Food.

TK Maxx could not locate to an industrial estate. 6% is not harmful on any sites or centres. The vitality of Belfast City

Centre will not be harmed. He was surprised at the absence of policy assessment. Conditions can control the development – this would not set a precedent. The survey was to demonstrate that there would be no impact on

Forestside and people will continue to use Forestside. In relation to alternative sites, Connswater is also a District Centre,

however a Forestside location is preferable. The Tesco site is a greenfield site and is not suitable either.

A question and answer session ensued.

The Committee received Councillor N Anderson who wished to speak in support of the application and who highlighted the following:

He wants the best for the areas under discussion and would not want

them to be impacted. There would be negligible impact and Forestside may actually benefit from

this development.

PC 03 04 2017

310

Recent customer survey would support the above as 98% say they would use Forestside more frequently.

The alternative option at Lowes Industrial Estate is unsuitable. The Carryduff Centre would be unsuitable as there is not enough space. There would be limited impact on Belfast City Centre. The independent retail assessment suggests that to refuse the application

would be unwise. The expert agrees the application complies with policy. He then read out a section of the independent retail expert’s report which

was supportive of the application.


The Committee received Councillor B Mallon who wished to speak in support of the application and who highlighted the following:

Regarding the Regional and local centres, Belfast and Lisburn already had TK Maxx stores. Carryduff was unsuitable as the centre is closed and will eventually be a mixed use scheme. It is a town centre but its future role does not meet the requirements of the end user. Lowes is not an option and there are no other alternatives, the future of Carryduff will not be impacted.

Regarding Drumkeen, the unit has been vacant since 2012 and no rates have been generated, if this application is approved there will be a significant increase in rates income. TK Maxx is committed to Drumkeen and research shows it would benefit Forestside as a shopping destination.

There is a £1.75m investment. It will generate 30/40 full and part time jobs. Research has been carried out and is supportive. He feels this is the correct site for the application.


The Committee received Councillor B Hanvey who wished to speak in support of the application and who highlighted the following:

The site is a good location for the store, as it is an established retail area. The unit has been vacant since 2012 and this has resulted in a loss in rates. There will be a £1.75m investment. It will generate 30/40 full/part-time jobs. The catchment area is growing and there will be a requirement for

increased retail floor space. This application encourages the use of sustainable transport given its

location. There will be no impact on Carryduff, the mixed use is intended for smaller

shops and could not accommodate this development. Other locations alluded to are unsuitable and local residents are already

concerned at traffic at that location. The Tesco site referred to is also unsuitable. There is no alternative site.


PC 03 04 2017

311

At the culmination of further discussion and ensuing debate, the decision was put to a vote and by a majority of 8:0 with 0 abstentions, it was agreed that the recommendation of the Planning Officer would not be upheld.

The Chairman stated that the Professional Officer's recommendation to refuse planning permission had fallen and that a new motion was now under consideration. Section 45 of the 2011 Planning Act states that in dealing with planning applications, the Council must have regard to the local development plan, so far as material to the application, and to any other material considerations.

It was then proposed by Councillor L Poots, seconded by the Chairman Councillor A Redpath and agreed that the reasons cited for the approval of the application would be:

In the interpretation of the R1 and R2 the Committee differs with the

Planning Officer. The development complies with policy R2. The Committee consider that the sequential test has been met. The Committee consider that this approval would not create a precedent. There would be substantial economic benefit derived

It was agreed that a Section 76 Agreement be obtained to restrict the occupier to T K Maxx.

The Chairman declared the application approved for the reasons stated above.

The Chairman then highlighted that because the application had been recommended for refusal, no conditions had been drafted. Conditions would now need to be discussed and the Committee agreed that the precise wording of conditions be delegated to the Planning Unit.

It was proposed by the Chairman, Councillor A Redpath, seconded by Alderman

D Drysdale and agreed that, whilst the Committee considered that this application would not significantly prejudice the implementation of the local development plan’s objectives and policies, it should be referred to the Department of Infrastructure because previous applications, which were not referred to the Department by the Committee, have been referred to the Department at a later date by other persons outside of the Council, therefore, in order to give the applicant certainty on timescales etc, the application should be referred.

Adjournment of Meeting The Chairman declared the meeting adjourned at 3.45pm Resumption of Meeting The Chairman declared the meeting resumed at 4.05 pm (Councillor N Anderson returned to the Chamber at 4.05 pm)

PC 03 04 2017

312

(4) LA05/2016/0414/O – Local Application (Previously deferred) – Dwelling on a farm (amended plans) on lands opposite 11 Kilcorig Road, Lisburn.

The Chairman advised that this application had been withdrawn by the Agent.

(5) LA05/2016/0676/F – Local Application (previously deferred) – An infill site for

2 no. two storey detached dwellings, associated garages and landscaping (Design and Statement received/amended site layout plan) on a site between 245 and 251 Hillhall Road, Lisburn

The Senior Planning Officer (AS) presented this application as outlined within the circulated report advising that it had been previously deferred pending the provision of additional information. He also advised that an additional Letter of Objection had been received. The Committee received Mr Declan Diamond who wished to speak in support of the application highlighting the following:

Information had been provided to address the issues raised previously. He had found that Planning Officers were reluctant to enter into

discussions and were difficult to work with. He felt he would be able to demonstrate that the buildings were separate

and that both fronted the main road and a topological survey had been provided to demonstrate this.

Significant design changes had been incorporated to make the dwellings more compliant and suitable for the surrounding area.

He had offered to replace the hipped roof but no response had been received from planners.

Planting was now in place to reduce the size of the site. He outlined why a third dwelling could not be incorporated into the site and

provided some examples of similar applications which had been approved and which created a precedent


The Committee received Mr Edwin Poots MLA who wished to speak in support of the application highlighting the following:

He welcomed the additional photographs being shown. There were clearly two separate dwellings fronting the road. There was a high garden wall but clearly two separate buildings. The topographical survey demonstrated the two buildings were lower so

the scale and size issues were non-issues. LVRP was not an issue and neither were the roads issues raised if others

are met. A garden wall surrounding two buildings does not make it one building. These were infill dwellings and met policy requirements.


PC 03 04 2017

313



It was then proposed by Councillor L Poots, seconded by Alderman G Rice and by a majority of 5:3 with 1 abstention it was agreed that the reasons cited for the approval of the application would be:

That in the opinion of the Committee, the site met the infill policy

requirements.


The Chairman then highlighted that because the application had been recommended for refusal, no conditions had been drafted. Conditions would now need to be discussed and it was agreed by the Committee that the precise wording of conditions be delegated to the Planning Unit.

(6) LA05/2016/0692/O – Local Application (Called in) – Infill dwelling and garage

on land adjacent to 128 Ballynahinch Road, Carryduff, Belfast.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee received Mr Richard Burnside who wished to speak in support of the application highlighting the following:

The only reason for refusal was one of access. Transport NI had issues as this is a protected route. The stretch of road was 150m long and approval for other dwellings has

been granted which creates inconsistency. The application proposes to use an existing agricultural access which has

been used for agricultural traffic on a daily basis, the use of this as access to the property would improve on the status quo.

Based on precedent in the area, this application should be approved. A question and answer session ensued.

The Committee received Mr Robbie Butler MLA who wished to speak in support of the application highlighting the following:

This is purely about vehicular access. He highlighted road safety stating that there already was a vehicular

access, albeit for farming.

PC 03 04 2017

314

He felt this would improve road safety and urged better use to be made of pre-planning discussions within the planning process.



Vehicular access is there, there are no alternatives so the criteria is met The application should be approved.


The Committee received Councillor J Craig who wished to speak in support of the application highlighting the following:

PPS21 is met. The issue is AMP3 and whether this qualifies. He read out Section (d) of AMP3 which he felt would allow the application

to proceed. Spays installed would improve road safety. There would be no major increase in traffic. A precedent was set in March with a similar approval.




It was then proposed by Councillor N Anderson, seconded by the Chairman, Councillor A Redpath and by a majority of 9:0 with 0 abstentions it was agreed that the reasons cited for the approval of the application would be:

That there was already a vehicular access in place and that the

Committee consider that road safety would be improved by the application being approved. The proposal was therefore considered to be compliant with Policy AMP3.


The Chairman then highlighted that because the application had been recommended for refusal, no conditions had been drafted. Conditions would now need to be discussed and it was agreed that the precise wording of conditions be delegated to the Planning Unit.

PC 03 04 2017

315

Adjournment of Meeting The Chairman declared the meeting adjourned at 5.34pm advising that

refreshments were available in the Members’ Suite. Resumption of Meeting The Chairman declared the meeting resumed at 6.15 pm.

(8) LA05/2015/0815/F – Local Application (Called in) – Erection of one no. dwelling and all associated site works on lands adjacent to 23 Culcavy Road, Hillsborough.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee received Mr Conor Hughes who wished to speak in support of the application highlighting the following:

He considered that the application did meet CTY2. The cluster was outside a farm, there were three dwellings and a barn,

one of which was a replacement dwelling. It was visible from various viewpoints which were outlined. It was a well known historical landmark – both Culcavy House and the

Millpond were widely known in the area. It provides enclosure and would be surrounded by development on all

sides. Recent changes made to the occupancy requirements of local cottages

was a material consideration. He urged approval



He outlined the history of the millpond which he considered made it a focal point.

He advised of locations from where the buildings were a visible entity. The adjacent Golf-club resort had obtained approval. There were strong domestic reasons why this could be approved.



The Chairman stated that the Professional Officer's recommendation to refuse planning permission had fallen and that a new motion was now under consideration. Section 45 of the 2011 Planning Act states that in dealing with

PC 03 04 2017

316

planning applications, the Council must have regard to the local development plan, so far as material to the application, and to any other material considerations.

It was then proposed by Councillor L Poots, seconded by Councillor N Anderson and agreed that the reasons cited for the approval of the application would be:

That the Committee consider that the focal point required by the policy is

met by the mill pond and therefore it meets the requirements of CTY2. That the Committee do not believe that the style of the development is

suburban nor that it would ruin rural character.



(9) LA05/2016/0627/F – Local Application (Called in) – Two no. proposed dwellings on land 50m West of 4 Back Road, Drumbo.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee received Mr Chris Cassidy who wished to speak in support of the application highlighting the following:

The Council needs to ensure that there is a supply of housing land – this is not the case in Drumbo where no land has been made available

This has resulted in significant losses – shop, post-office, school have all had to close.

This will not set a precedent as the set of circumstances will not be replicated elsewhere.

This is not an area of outstanding natural beauty. There are no objections to the scheme.



Drumbo has not been well served by development. This has significantly impacted the village – loss of shop, post-office and

school. The need for housing is clearly evident. He explained the lay-out of the village. This development would not do demonstrable harm and would actually

benefit the village.

PC 03 04 2017

317




It was then proposed by Councillor L Poots, seconded by Councillor U Mackin and agreed that the reasons cited for the approval of the application would be:

That the application meets the requirement of CTY2a That there is a clear housing need in the area. The area was previously zoned for housing and this application would not

be detrimental to the area.



(7) LA05/2016/1195/O – Local Application (Called in) – Proposed development of a chalet bungalow adjacent to existing main dwelling under BTY6 – Personal and domestic circumstances on land adjacent to no. 5 Megarrystown Road, Moira.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee received Mr Brian Crawford who wished to speak in support of the application highlighting the following:

A letter he had sent to the Planning Unit had clearly stated the age of the parents referred to and the gentleman’s diagnosis.

Ms Thompson needs to be close to her parents and they currently reside in Antrim.

As a single parent she also has caring responsibilities at home. The conversion of the garage was considered but it was decided that it

would not be a suitable alternative. There will be no impact on rural character, the development would be rural

in nature and this could be considered at the full planning permission stage – this is for outline permission only.

PC 03 04 2017

318

A question and answer session ensued during which questions were asked about the nature of the applicant’s father’s illness. At the culmination of the discussion it was proposed by Councillor U Mackin, seconded by Councillor T Beckett and agreed that the determination of this application be deferred pending additional medical information being provided.

Items for Noting It was proposed by Councillor N Anderson, seconded by Councillor R T Beckett and agreed that items 4.1.2 – 4.1.5 of the Planning Manager’s Report be noted subject to any decisions recorded below:- 4.1.2 Department for Infrastructure (Dfl) in February 2017 on Hazardous

Substances Controls. It was agreed that the Committee note information circulated within the above Development Management Practice Note. 4.1.3 Tourism NI – Letter explaining approach to Planning Consultation

requests.

It was agreed that the Committee note the contents of the circulated copy of correspondence dated 15 March 2017 from Tourism NI.

4.1.4 Development Management – Appeal Decisions 23 March 2017

It was agreed that the Committee note information circulated in relation to the following Planning Appeals Decisions: (a) Planning Appeals Decision dated 6 March 2017 for planning application

Y/2015/0079/F. The appeal was dismissed. (b) Planning Appeals Decision dated 10 March 2017 for planning application

reference LA05/2016/0371/F. The appeal was allowed with full planning permission being granted, subject to conditions.

(c) Planning Appeals Decision dated 14 March 2017 for planning application S/2014/0895/F. The appeal was dismissed.

(d) Planning Appeals Decision dated 15 March 2017 for planning application LA05/2015/0770/F. The appeal was dismissed.

4.1.5 Development Management – Live appeals 23 March 2017 It was agreed that the Committee note the information circulated in respect of Appeals received as at 23 March 2017.

PC 03 04 2017

319

4.2. Conference – Rebuilding Ireland : An integrated Approach Through Local Government It was proposed by Councillor L Poots, seconded by Alderman G Rice and agreed that the Chairman and/or Vice Chairman together with two Officers attend the above conference which has been organised by The All-Island Local Authority Forum and will take place in Dunboyne Castle, Co Meath on Thursday 27 April 2017. 4.3 Northern Ireland Planning Statistics 2016/17 – Third Quarterly Statistical Bulletin It was proposed by Alderman G Rice, seconded by Alderman J Dillon and agreed that Members note information circulated in respect of the above information and were provided with a link to access the Report online. During the above item, Councillor N Anderson left the meeting at 7.41 pm. 4.4 Budget Report – Planning Unit It was agreed that the Committee note information provided on the Budget Report for the Planning Unit for the year to 31 March 2017 as at 28 February 2017. 5. Confidential Report from the Lead Head of Planning and Building Control It was agreed that the reports and recommendations of the Confidential Report of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below. (The Legal Advisor left the meeting at 7.38 pm). The Chairman advised that the following items would be discussed ‘in Committee’ for the reasons indicated: ‘In Committee’ It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that the items in the Confidential Report be considered ‘In Committee’, in the absence of press and public being present. 5.1.1 Enforcement Cases with Court Proceedings in April 2017. It was noted that this item was confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings. Having been provided with information on Enforcement Cases with Court Proceedings in April 2017, it was agreed that the information provided within the Report should be noted.

PC 03 04 2017

320

5.1.2 Rolling Year Absence Figures for the Planning Unit It was noted that this item was confidential for reason of information relating to any individual. Having been provided with information on rolling year absence figures for the Planning unit, it was agreed that the information be noted. Resumption of Normal Business It was proposed by Councillor A Girvin seconded by Alderman G Rice and agreed to come out of committee and normal business was resumed. 7. Any Other Business

(i) Forthcoming Events

Lead Head of Planning and Building Control The Lead Head of Planning and Building Control advised of the following two events: (a) An invitation from Mid Ulster District Council to take part in the setting up of a forum

which will meet to consider Lough Neagh on 27 April 2017 at 10.30 am. It was agreed that the Chairman Councillor A Redpath and Councillor R T Beckett, or their nominees attend the above event as they represented the area.

(b) NILGA Planning Working Group event on 17 May 2017 at Riddell Hall. It was agreed that the Chairman, Vice-Chairman or their nominees attend the above event or any other member who would like to attend.

(ii) Speakers at Planning Committee Meetings

Councillor T Beckett Councillor R T Beckett requested that, in future, speakers at Committee meetings be seated at the front of the Council Chamber to facilitate discussion. It was agreed that this would be the procedure moving forward. There being no further business, the meeting concluded at 7.50 pm.

____________________________________ CHAIRMAN / MAYOR

Report of Chief Executive – MM 23 05 2017

LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF COUNCIL – 23 MAY 2017 REPORT BY CHIEF EXECUTIVE PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council The following decisions are required:-

To note correspondence from the Department of Health in response to concerns expressed by the Council regarding to the previous letter received from Michelle O’Neill, former Minister of Health, regarding the Council’s Notice of Motion in support of ME and Fibromyalgia To note correspondence from the Permanent Secretary of the Department for Communities in relation to the Councils concerns regarding the number of vacant houses and the increased levels of vandalism in that area To note that in order to meet the procurement programme for the delivery of the Estates Strategy and Space Planning project and to progress supporting IT infrastructure/needs and Policies which will be necessary to support some aspects of agile working, and that this matter will be included for consideration at the Corporate Services Committee to be held on 13 June

FOR NOTING

1 SUPPORT OF ME AND FIBROMYALGIA CORRESPONDENCE FROM DEPARTMENT OF HEALTH

Attached at Appendix 1 is a copy of a letter dated 25 April 2017 from the Department of Health in response to concerns expressed by the Council to the previous letter received from Michelle O’Neill MLA, former Minister of Health, regarding the Council’s Notice of Motion in support of ME and Fibromyalgia. Recommendation It is recommended to note the above correspondence.

Report of Chief Executive – MM 23 05 2017

2 TRANSFER OF HOUSING FROM DfC TO CLANMIL HOUSING

ASSOCATION Attached at Appendix 2 is a letter from the Permanent Secretary dated 12 May 2017 in response to previous correspondence in relation to the Councils concerns regarding the number of vacant units in Mountview Drive, Lisburn and the increased levels of vandalism in the area which is causing distress to the residents. Recommendation It is recommended to note the above correspondence.

3 ESTATES STRATEGY

In order to meet the procurement programme for the delivery of the Estates Strategy and Space Planning project and to progress supporting IT infrastructure/needs and Policies which will be necessary to support some aspects of agile working, Members are advised that this matter will be included for consideration at the Corporate Services Committee to be held on 13 June. Recommendation It is recommended to note the above. DR THERESA DONALDSON CHIEF EXECUTIVE 18 MAY 2017

Appendix 1

Appendix 2