lindsay c. chelton academic program counselor donald p. shiley school of engineering university of...

Lindsay C. CheltonAcademic Program Counselor

Donald P. Shiley School of EngineeringUniversity of Portland

EGR 110FIRST-YEAR ADVISING

Presentation Overview

1. Academic Program Counselor Role and Responsibilities within the Shiley School

2. Advising Mission and Guiding Principles3. Expectations of Academic Program

Counselor4. Expectations of Students5. Advising Program in the Shiley School6. Preparing for Advising Week and Spring

Registration

Counsel students on degree progress/planning.

Manage student files and oversee ABET compliance. Monitors AP, IB, and college-level transfer course articulation

(through the Office of the Registrar). Coordinates transfer course equivalency pre-approvals by

consulting with the relevant campus department.

Maintain student data.

Resource for faculty and students when questions arise about academic policies, procedures, and curriculum requirements.

Academic Program CounselorRole and Responsibilities

Role and Responsibilities (cont’d)

Process the following academic status changes: Change of Major (to switch majors within the Shiley School) Declaration of Minor (Computer Science only) Transfer Within University (to transfer out of the Shiley

School)

Monitor in-progress (Midterm) grades and Academic Warnings for Students.

Adjust students’ future course schedule due to failed/low grades and/or academic probation status.

After seniors apply for graduation, conduct official degree audits and issue approval/disapprovals to the Office of the Registrar.

Academic Advisor for MECOP (Cathy Myers is Career Advisor)

Academic advising is a critical component of student success

in the Donald P. Shiley School of Engineering. Our Academic

Advising Program empowers students to take responsibility

for their academic success through a collaborative

relationship between advisor and student. Through taking

full ownership of their degree, Shiley students will be

prepared to meet the challenges of the world today in their

professions in engineering and computer science.

Mission Statement

• Confidentiality

• Fairness & Equality

• Accessibility (appointments v. office hours)• Appointments are good when you want me to review your academic

record in detail before you arrive (e.g., if I add a minor in Computer Science, how would that affect my degree plan?) www.LindsayChelton.YouCanBook.Me

• Office hours are great for quick, 5-min questions (e.g., has my transfer credit from Portland Community College come through?)

• Busiest Time Periods…• Advising (a few weeks before fall/spring break): I am available to a

specific group.• Advanced Registration (November & April): I am more available to all

students.

• e-mail Turnaround: up to 1 week, due to volume of e-mail I process.

Expectations of Academic Program Counselor

http://www.lindsaychelton.youcanbook.me/

Screenshot of Academic Program Counselor’s Calendar (during peak advising season)

• e-mail communication should be clear. If I know what you are asking, then I can get you the information you need.

Is this a clearly written e-mail?

Expectations of Students


What do you think of this e-mail?


Third time’s a charm?


Clearly written e-mails help me to understand your questions and concerns so that I can best address them when I reply. The more we go back and forth, the longer it will take for you to get the information you need.

When I send you an e-mail, I expect that you will read my message within a week.

All of the information I send is carefully composed and sent only to specific groups of students. If you receive a message from me, it is best to assume that the information will help you succeed in some way.

Baseline knowledge (Scavenger Hunt) Where to locate the online Bulletin (majors, minors,

curricular requirements, pre- and co-requisites, etc.) Bulletin v. University’s Course Schedule each semester. Where to locate the sample 4-yr plan worksheets.

FIRST YEAR

Fall Semester• Oct 6 & 8 Group Advising with Academic Program Counselor in EGR 110• Oct 27-31 (2ndweek after fall break) Individual Advising Meeting with Faculty

Advisor (your EGR 110 instructor)

• Nov 9-12: Spring Registration for freshmen and sophomores

Spring Semester• February (prior to spring break) Individual Advising meeting with Academic

Program Counselor• March 2-6 (week before spring break) Individual Advising Meeting with Faculty

Advisor (most likely different than fall)

• March 22-25 (after spring break): Fall Registration for freshmen and sophomores

Advising & Registration Timeline

SECOND YEAR

Fall Semester• End of Sep / Early Oct Individual Advising Meeting with Academic

Program Counselor • After fall break: Individual Advising Meeting with Faculty Advisor • Mid-Nov: Spring Registration for freshmen and sophomores

Spring Semester• No more mandatory Advising meetings with Academic Program

Counselor• Week before spring break: Individual Advising Meeting with Faculty

Advisor

• After spring break: Fall Registration for freshmen and sophomores

Advising & Registration Timeline

• Change of Major Form: Used to formally declare your major within the Shiley School, regardless of what you indicated on your Admissions application. ALL students must complete this form.

CS Majors: MUST complete this form early, and turn it in with their registration form by Wednesday Oct 22 (after Fall Break).

Declared CS on Admissions Application, switching to a different major.

Declared something other than CS on Application, switching into CS.

To check your current major, log into PilotsUP -> Self Serve -> Student (tab)

All other Majors: Change of Major Form Due at the end of the semester.

Preparing for Advising and Registration



Declared CS on Admissions Application, switching to a different major.

Declared something other than CS on Application, switching into CS.

To check your current major, log into PilotsUP -> Self Serve -> Student (tab)


• Transfer Within University Form: Used to transfer out of the Shiley School. Try to get this form to me before Fall Break, so you can be assigned to a faculty advisor in your new major before Advising Week.




Declared CS on Admissions Application, switching to a different major. Declared something other than CS on Application, switching into CS. To check your current major, log into PilotsUP -> Self Serve -> Student (tab)


• Transfer Within University Form: Used to transfer out of the Shiley School. Try to get this form to me before Fall Break, so you can be assigned to a faculty advisor in your new major before Advising Week.

• Registration Form: Due to your EGR 110 instructor on Wednesday, Oct 22 (after Fall Break)


Freshman

Fall Spring

Civil Engineering Degree Plan WorksheetStudents Entering 2014-2015

Sophomore Junior Senior

Fall Fall FallSpring Spring Spring

NOTES ABOUT CURRICULUM:(1) THE 205 prerequisites: THE 101 or 105 + PHL 150 or ENG 112(2) If the theology elective is a theological perspectives course that also satisfies a companion subject core requirement, three elective credits must be taken to satisfy the total number of credits for the degree.(3) Social Science Elective: Must be chosen from 2 disciplines fulfilled by SOC 101, PSY 101, ECN 120, POL 200, POL 203, POL 205, SW 205, CST 225. (4) CE Science Elective: Must be chosen from: BIO 107, BIO 203, BIO 205, BIO 206, ENV 110, ENV 111, ENV 162, ENV 182, ENV 361, ENV 383, ENV 385.(5) CE Electives: CE 4xx, does not include CE 48x courses.(6) Professional Electives: The professional electives may be a combination of courses (each 3-credits or more unless approved by the program chair) offered by the University at the 200-level or higher. The professional elective credits include the following: courses offered by the Shiley School, courses that comprise a University minor, and courses included in an approved course cluster. Professional elective credit may not be awarded for AP, IB, & CLEP examinations, or ROTC credit.SUBSTITUTIONS: ● EGR 110: For transfer students into the Shiley School of Engineering who have declared a major and have not had an Introduction to Engineering course, the dean may approve the substitution of another technical course depending on the student’s educational background.● EGR 212 (3 credits) can replace EGR 214 (2 credits).● CE 442 can replace CE 353, due to course re-numbering.

EGR 110 (2 cr)Intro to

Engineering

MTH 201 (4 cr)Calculus I

PHY 204 & 274 (4 cr) General

Physics I & Lab

THE 105 (3 cr)Intro to Theology

PHL 150* (3 cr)Intro to

Philosophy

CHM 207 (3 cr)Gen Chemistry I

& CHM 007 Workshop

CHM 277 (1 cr)Gen Chemistry I

Lab

MTH 202 (4 cr)Calculus II


Physics II & Lab

EGR 111 (2 cr)Engineering

Computing w/ Applications

ENG 112* (3 cr)Intro to Literature

EGR 211 (3 cr)Statics

MTH 301 (4 cr)Vector Calculus

CE 200 (1 cr)CE Seminar

CE 201 (2 cr)Graphics Design

CE 224 (1 cr)Survey Lab

CE 223 (2 cr)Surveying

PHL 220 (3 cr)Ethics

ORTHE 2051 (3 cr)The Bible, Past

and Present

MTH 321 (3 cr)Ordinary

Differential Equation

EGR 361 (3 cr)Analysis of EGR

Data

EGR 214 (2 cr)Principles of Dynamics

EGR 322 (3 cr)Strength of Materials

CE Science Elective4 # (3 cr)

_____________

EGR 311 (3 cr)Fluids I

CE 302 (3 cr)Construction

Materials

CE 351 (3 cr)Structural Analysis

CE 321 (3 cr)Geotechnical Engineering

CE 371 (1 cr)Geotechnical Lab

Theology Elective2 (3 cr)[Upper Division]

THE ________

CE 367 (3 cr)Environmental Engineering

CE 376 (1 cr)Environmental

Engineering Lab

CE 362 (3 cr)Hydraulic

Engineering

EGR 300 (1 cr)Intro to Capstone

Project

CE 315 (3 cr)Transport

Engineering

EGR 351 (3 cr)Engineering Economics

Social Science Elective3 (3 cr)

_____________

CE or EGR 483 (2 cr) Capstone

Project I

CE or EGR 484 (3 cr) Capstone

Project II

CE 353 (3 cr)Reinforced

Concrete Design

CE Elective5 #(3 cr)

_____________

CE Elective5 # (3 cr)

_____________

Professional Elective6 #(3 cr)

_____________

Professional Elective6 # (3 cr)

_____________


_____________


_____________

FA 207 (3 cr)Intro to Fine Arts

History Elective (3 cr)

HST ________

DUAL MAJORS & DUAL DEGREES WITHIN ENGINEERING: Students completing double majors or dual degrees within the Shiley School have two options for completing the XX 483/484 requirement: 1) Student takes EGR 483 and EGR 484 and the student’s contributions to the capstone project include both disciplines, or 2) Student takes both discipline-specific 483 and 484 courses.CREDIT MINIMA: 131 total semester credit hours; 33 semester credit hours of math and science; 59 semester credit hours of engineering.

KEY:● Solid arrows indicate required prerequisites.● Dashed arrows (single) indicate corequisites that may be taken as prerequisites.● Dashed arrows (double) indicate corequisites that should be taken in the same semester.● Courses with rounded corners indicate restricted electives.● Courses shaded in grey are typically offered in both the Fall and Spring. ● A grade of C- or better is required in PHY204, MTH201 and MTH202.● The *indicates a writing intensive course. Only one of these courses should be taken per semester.● The # indicates that the prerequisites for a course may vary.● Courses outlined in purple indicated University core requirements.

Freshman

Fall Spring

Computer Science Degree Plan WorksheetStudents Entering 2014-2015

Sophomore Junior Senior

Fall Fall FallSpring Spring Spring

EGR 110 (2 cr)Intro to

Engineering


Physics I & Lab

THE 105 (3 cr)Intro to Theology

PHL 150* (3 cr)Intro to

Philosophy

MTH 201 (4 cr)Calculus I

CS 273 (1 cr)Computer

Science Lab

CS 203 (3 cr)Intro to Computer

Science

MTH 202 (4 cr)Calculus II

ENG 112* (3 cr)Intro to Literature

CS 301 (3 cr)Object Oriented

Design

CS 371 (1 cr)Object Oriented

Lab

MTH 311 (3 cr)Discrete

Structures

Math/Science Elective4 # (3 cr)

_____________

FA 207 (3 cr)Intro to Fine Arts

OR

THE 2051 (3 cr)The Bible, Past

and Present

CS 305 (3 cr)Data Structures

CS 376 (1 cr)UNIX Tools Lab

CS Math Elective5 # (2 cr)

_____________

EGR 361 (3 cr)Analysis of EGR

Data


_____________

PHL 220 (3 cr)Ethics

History Elective (3 cr)

HST _________

CS 352 (3 cr)Programming Languages

CS 357 (3 cr)Theory of

Computation

CS 333 (3 cr)Computer

Architecture

CS Elective7 # (3 cr)

_____________

General Elective# (2 cr)

_____________

BUS 364 (3 cr)Innovation

CS 341 (3 cr)Software

Engineering

CS 334 (3 cr)Operating Systems

CS 358 (3 cr)Compiler Design

CS 324 (3 cr)Analysis of Algorithms

EGR 300 (1 cr)Intro to Capstone

Project


_____________

CS Elective7 #(3 cr)

_____________

Theology Elective2 (3 cr)[Upper Division]

THE ________

CS or EGR 483 (2 cr) Capstone

Project I

CS or EGR 484 (3 cr) Capstone

Project II

CS 368 (2 cr)Seminar


_____________


_____________


_____________

General Elective# (3 cr)

_____________


_____________

NOTES ABOUT CURRICULUM:(1) THE 205 prerequisites: THE 101 or 105 + PHL 150 or ENG 112(2) Theology Elective: If the theology elective is a theological perspectives course that also satisfies a companion subject core requirement, three elective credits must be taken to satisfy the total number of credits for the degree. (3) Social Science Elective: Must be chosen from 2 disciplines fulfilled by SOC 101, PSY 101, ECN 120, POL 200, POL 203, POL 205, SW 205, CST 225. (4) Math/Science Elective: Chosen from: BIO 200 or higher, CHM 200 or higher, PHY 300 or higher, or MTH 300 or higher. CS majors may take PHY 205/275 as a math/science elective. Does not include: BIO 384, BIO 387, CHM 387, MTH 387, and other specific math/science courses required for the degree. (5) CS Math Elective: MTH 300 or higher. Does not include MTH 387 and other specific math courses required for the degree. Excess credits can be applied to math/science electives, professional electives, or general electives. (6) BIO 206/276, BIO 207/277, CHM 207/277, ENV 385/387, or ENV 386/387 may be taken in place of PHY 205/275 for the CS Lab Science Elective. (7) CS Electives: CS 4xx, does not include CS 48x courses. (8 Professional Electives: The professional electives may be a combination of courses (each 3-credits or more unless approved by the program chair) offered by the University at the 200-level or higher. The professional elective credits include the following: courses offered by the Shiley School, courses that comprise a University minor, and courses included in an approved course cluster. Prof. elective credit may not be awarded for AP, IB, & CLEP examinations, or ROTC credit.

SUBSTITUTIONS: EE 231 and EE 333 together can substitute for CS 333 and three professional elective credits; if EE 333 is taken, no credit would be granted for CS 333. MTH 361 and MTH 461 together can substitute for EGR 361 and three math/science or CS math elective credits. BUS 480 can substitute for BUS 364. EGR 110: For transfer students into the Shiley School of Engineering who have declared a major and have not had an Introduction to Engineering course, the dean may approve the substitution of another technical course depending on the student’s educational background. Due to course renumbering: CS 411 can substitute for CS 324, CS 446 can substitute for CS 334, CS 441 can substitute for CS 341, CS 451 can substitute for CS 357, CS 452 can substitute for CS 358, CS 400 can substitute for CS 368.


_____________

PHY 205 & 2756 (4cr) General

Physics II & Lab

KEY:● Solid arrows indicate required prerequisites.● Dashed arrows (single) indicate corequisites that may be taken as prerequisites.● Dashed arrows (double) indicate corequisites that should be taken in the same semester.● Courses with rounded corners indicate restricted electives.● Courses shaded in grey are typically offered in both the Fall and Spring. ● A grade of C- or better is required in PHY204, MTH201 and MTH202.● The * indicates a writing intensive course. Only one of these courses should be taken per semester.● The # indicates that the prerequisites for a course may vary.● Courses outlined in purple indicate University core requirements. ● Italicized course numbers indicate course substitutions.

DUAL MAJORS & DUAL DEGREES WITHIN ENGINEERING: Students completing double majors or dual degrees within the Shiley School have two options for completing the XX 483/484 requirement: 1) Student takes EGR 483 and EGR 484 and the student’s contributions to the capstone project include both disciplines, or 2) Student takes both discipline-specific 483 and 484 courses.CREDIT MINIMA: 131 total semester credit hours; 33 semester credit hours of math and science; 59 semester credit hours of engineering.

Registration Form: Advising Assignment #2Due to EGR 110 Wed Oct 22 (the week after Fall Break)

Example:

Spring Registration for the Class of 2018

Account Holds

ALWAYS prevent students from being able to register for courses, regardless of the type of hold.

Holds should be settled and removed before November, so you are able to register for spring

courses.

To check if you have a hold, log into PilotsUP:Self Serve -> Student (tab) -> View Holds (top of the

menu)

Spring Registration for the Class of 2018

Due to the historically large size of the class of 2018, Spring 2015 registration will be slightly

altered.

Be sure to regularly check your e-mail for updates and current information.

lindsay c. chelton academic program counselor donald p. shiley school of engineering university of...

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