lift financial reporting template_mf_12012016_revised.xlsx

FINANCIAL REPORTING - Instructions and Checklist (3 pages) Please print and read carefully

PAGE 1(3) Instructions for Expenditure report and Summary sheet

1. Project information: Fill in as required, the data will be copied automatically into the summary sheet (b)

2. Total budget:

Budget for this reporting period: Use the budget that you have used in your last fund request for the reporting period

Expenditure:

Over/underspent and variance:

Expenditure in previous reporting periods Total expenditure incurred from project start date to last reporting period

Progress against budget: Shows the rate of overall implementation up to date against the project budget

3. Inelligible costs Please indicate the corrections of inelligible costs from the last audit as applicable

4. investment tab (b) use this sheet for the loan reporting.

4. Certification: Ensure the authorized person in your oganisation signs

Summary Sheet (c)

1. Project information: copied from expenditure report

2. Funds received:

Expenditure:

Net interest Income: Indicate interest income from LIFT loan fundOther Income: Indicate interest on bank deposit

Implementation Rate:

Progress Rate: The Progress rate compares the total expenditure against total budget3. Certification: Ensure the authorized person in your oganisation signs

Audit Observations (d)

Microfinance detailed reporting (quarterly!)

Timing: Q1 / 30 April, Q2 / 31 July, Q3 / 31 October, Q4 / 28 February.

Performance (e) Please use the formulas provided for the calculation of the performance ratios.

FINANCIAL REPORTING FOR MICROFINANCE PROJECTS - Instructions and Submission Checklist (3 pages) - please print and read carefully

Detailed expenditure report (a) and investment report (b)

In this worksheet you provide the detailed expenditure report for the current period (Inception, Annual, Final) and total expenditure for the entire project duration.

You are required to report against each budget line of the last approved budget, e.g. if you have an approved budget revision, you need to fill in the figures from the budget revision.

Reporting of expenditure can be done on accrual or cash basis. You need to report on each line of your submitted budget. See below "Guidelines on Expense Reporting by Budget Line Headings" for more information. Please note that the investment (Loan), should be reported in tab (b)

This is calculated automatically for the current period. If the variance is more than +/- 10% on budget or sub-budget header and over 30% on all other budget lines a brief explanation should be provided. If the variance is smaller than 30% or 10%, but the total amount differs by a significant amount, an explanation needs to be provided (for example the variance is only 7%, but total difference is 25'000USD).

Final Report: for the final report, the reporting will be on the entire project duration, and over/underspent and variances will be addressed in regards to the total budget / total expenditure (e.g. Column h / progress against budget)

This sheet summarizes previously and currently reported financial data. Some cells are write protected and linked to sheet. You only need to fill in the cells filled with red.

Please report on each received fund transfer; indicate in case you have received the 8% bridging fund

Indicate the amounts for incurred expenditure per reporting period, ensure they are consistent with previous reports

Implementation Rate compares the total expenditure up to date against the received funds (excluding the 8% bridging funds and other earned income)

As part of the annual reporting you are required to report in your annual report on outstanding audit / expenditure verifications observations. Please use the summary sheet provided by the auditors. If you do not have the summary, contact LIFT (contracts manager). see sample at the end of this workbook.

All microfinance projects (with and without investment in loan fund) have to report quarterly on Performance (e), Balance sheet (f) and Profit &Loss (g)


Balance sheet (f)

Profit and Loss (g) Quarterly P&L must be cummulative, and annual P&L should cover the calender year. (for whole MFI)

For the MFI operating microfinance with fund from LIFT only, 100% net interest can be accounted as liable to LIFT. For the MFI operating microfinance with funds from LIFT and others, pro-rated net income must be reported according to the formula described in the P&L accountt (sheet - g)


PAGE 2(3) Guidelines on Expense Reporting, Details Please also refer to the Operational Guidelines if required

Consultancy costs per day or per month should be specified.

1. Human Resources

1.1 Salaries International Staff

Salaries refer to actual total employment costs for international staff funded under the agreement. This may include actual salaries, allowances, bonuses, social security charges and other remuneration related costs (including provisions such as pension, home leave, separation pay, etc.). Salaries and other costs will not exceed those normally borne by the organization.

1.1.1 Technical StaffInternational Staff in Technical roles directly supporting the project activities such as Programme Coordinators and Project Managers

1.1.2 Administrative StaffInternational Staff in Administrative or Management positions such as Country Director, Administrative and Finance

1.2 Salaries National Staff

Salaries refer to actual total employment costs for national staff funded under the agreement. This may include actual salaries, allowances, bonuses, social security charges and other remuneration – related costs (including provisions such as pension, separation pay, etc.). Salaries and other costs will not exceed those normally borne by the organization.

1.2.1 Technical StaffNational Staff in Technical roles directly supporting the project activities such as Programme Coordinators and Project Managers

1.2.2 Administrative StaffNational Staff in Administrative or Management positions such as Country Director, Administrative and Finance Staff

1.3 Short Term Technical Assistance Total costs of engaging the consultant are eligible including recruitment costs, travel and accommodation relevant to the assignment. Costs for Field Trips should also be included for Consultants.

1.4 Missions/ Per Diem and other

Mission related costs refers to actual payment for the local air tickets, local transportation, board and lodging, etc. for official trips of project personnel, and the government appointed Liaison Officer taking part in the monitoring of implementation of the project activities, in accordance with the policy of the organization.

Missions costs related to formal evaluation and audit activities must be reported under Section 2

2. Office, Equipment and Supplies

2.1 Transport Rental and Running Costs

All Transport related costs for rental, maintenance and repair, fuel and running costs. Includes car, motor cycle, boat, bicycle etc.

Where transport vehicles are shared across multiple projects please specify in Expenditure Analysis column the % to be utilized and charged with LIFT Funds.

2.2 Purchase of Transport Vehicles, Equipment, Furniture and Others

Purchases and procurements by the project for the management and operations for the programme should be included in this section. All items to be included on the inventory list must be included here plus items under $500 value.

Where assets are shared across multiple projects please specify in Expenditure Analysis column the % to be utilized and charged with LIFT Funds. Audit processes may require verifiable documentation on sharing of assets.

2.3 Office Rental and Running Costs and Others

a. Office Rental - actual lease payment or proportionately allocated cost of renting premises for office facilities or houses for project personnel performing activities/services directly attributable to the project.

b. Communication costs - actual payments for communication costs like phone, internet, courrier etcc. Stationary and Consumables d. Utilities - actual payments for electricity, water, generator fuel, etc. e. Audits - actual payments for audits (only applicable if there has been an agreement with LIFT on such audit costs, e.g. for internal audits on sub-IPs)f. Evaluations Missions - actual payments for Fund Manager required Evaluations

g. Workshops, Seminars and Trainings refer to actual payment related to the organization of staff development activities and of trainings, seminars, workshops & meetings. Examples are cost of meeting room, cost of conference kits, cost of meeting package, field testing and development of IEC materials and other tools. Staff Mission costs or per diems should be included under Missions and Per diems 1.4. Workshops and training with beneficiaries and target groups should be included under Programme Costs 3.

3. Programme Costs

3.1 LIFT OUTPUT SpecificProgramme Activities that directly benefit the target groups should be included as separate budget lines under the relevant LIFT OUTPUT. All costs incurred in direct implementation of activities should be included under Programme Costs.

YES / NO


PAGE 3(3) Checklist for Financial Report YES / NO

Detailed expenditure report (a)Project information Project information filled out ?

Updated dates in case there was an amendment (e.g. duration / total budget)? Column (a), Total Budget Correct amount, e.g. as per your submitted budget OR latest budget revision?

Column (b), Budget for this reporting period

reported against each line?

have you explained +/-30% for all other budget lines?

Is this corresponding with last submitted report? Formulas: sums and variances have you checked whether all sums and variances are calculated correctly? indirect fee have you calculated the fee correctly on all columns?

Ineligible costs have you checked your audit report for ineligible costs? if applicable, have you addressed correction of ineligible costs?

Certification Name of the signatory reflected? Signed? Dated?

Summary sheet (b)Project information same as on Detailed expenditure report? Total funds received checked against last years report?

Are they the same figures for the previous year? if 8% bridging fund was received, is it reflected correctly? fund request etc. to be mentioned with received date?

Total expenditure per reporting period Expenditure corresonding with expenditure report?

Other income reflected for entire period? Certification Same as on Detailed expenditure report?

Submission to LIFT do you have a signed hard copy? if you don't send a hard copy, but a scan, verify that the scan big enough to read? do you have the Excel version for submission? is it the same as the hard copy? Check submission dates in your Grant agreement

Correct amount, e.g. as per your submitted fund request for this period OR latest budget revision for the same period?

Column (c), Expenditure in this reporting periodColumns (d) and (e), Variance and over/underspent

have you explained in the last column any variances of more than +/- 10% for heading/sub-headings

have you explained any other over/underspent which may be within the 10% / 30% but in monetary value significant?

Column (f) Expenditure in previous reporting periods

Financial Report Template

Page 1

Expenditure ReportFill in. This will be copied to the summary sheet

Project Information: Implementing Partner: refer to GSA, first page

Memorandum of Agreement Number: refer to GSA, first page

Project Title: refer to GSA, first page

Contract Period: indicate duration of project, e.g. 1/1/2012-31/12/2014

Contract Amount: refer to GSA budget

Reporting Period: indicate duration of reporting period, e.g. 1/1/2013-31/12/2013

Type of report: Choose drop down menu

Version 2/10/2016

Budget description Variance

Dates indicate duration of reporting period, e.g. 1/1/2013-31/12/2013

calculation a b c d=b-c e=c/b f

1. HUMAN RESOURCES - - - - #DIV/0! -

-

2. OFFICE COSTS, EQUIPMENT AND SUPPLIES - - - - #DIV/0! -

-

3. PROGRAMME COSTS - - - - #DIV/0! -

Total Budget

Budget for this reporting

period

Expenditure in this Reporting

Period

over/under spent

Expenditure in previous reporting periods

indicate duration of project, e.g. 1/1/2012-

31/12/2014

cummulative performance

start date of project to current reporting period

1.1 … please fill in details as per your last approved budget

2.1 …please fill in details as per your last approved budget


Page 2




31/12/2014



- Do not report disbursement for loan fund here

4. TOTAL DIRECT COSTS - - - - #DIV/0! - 5. INDIRECT COST (6% of Direct Costs) - - - - #DIV/0! -

6. Grand Total - - - - #DIV/0! -

fill in as required

From investment tab (b) - - - - #DIV/0! -

Total direct/indirect and investment - - - - #DIV/0! -

3.1…..please fill in details as per your last approved budget


Page 3




31/12/2014



Inelligible costs as identified in the audit/verification reports have been corrected as follows:

Implementing Partner's Approval:

Name & Signature of Authorized OfficialTitle:

Date:

I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the project or activity, as agreed by the LIFT Fund Manager - UNOPS.


Page 4




31/12/2014




Page 5

g=f+c h=g/a

- #DIV/0!

-

- #DIV/0!

-

- #DIV/0!

TotalExpenditure

Progress against budget

Provide comment on over and under variation of expenditure if variance is more than 10% in column (e) cummulative performance



Page 6

g=f+c h=g/a



-

- #DIV/0! - #DIV/0!

- #DIV/0!

- #DIV/0!

- #DIV/0!


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g=f+c h=g/a





Page 8

g=f+c h=g/a



Annex IV - Financial Report Template

Page 1

Investment in loan fund ReportFill in. This will be copied to the summary sheet

Project Information: Implementing Partner: refer to MOA, first page

Memorandum of Agreement Number: refer to MOA, first page

Project Title: refer to MOA, first page

Contract Period: indicate duration of project, e.g. 1/1/2012-31/12/2014

Contract Amount: refer to MOA budget

Reporting Period: indicate duration of reporting period, e.g. 1/1/2013-31/12/2013

Type of report: Choose drop down menu

Version 2/10/2016

Budget description Variance



3. Program CostInvestment in loan fund - - - - #DIV/0! -

4. TOTAL Investment - - - - #DIV/0! -

Total Budget

Budget for this reporting

period

Investment in this Reporting

Period

over/under spent

Investment in previous reporting periods


31/12/2014




Page 2




31/12/2014




Implementing Partner's Approval:


Date:

I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the project or activity, as agreed by the LIFT Fund Manager - UNOPS.


Page 3




31/12/2014




Page 4

g=f+c h=g/a

- #DIV/0!

- #DIV/0!

TotalInvestment

Progress against budget

Provide comment on over and under variation of investment if variance is more than 10% in column (e) cummulative performance



Page 5

g=f+c h=g/a





Page 6

g=f+c h=g/a




Page 1 Version as of 02/10/2016

Summary ReportProject Information

Implementing Partner: refer to GSA, first pageMemorandum of Agreement Number: refer to GSA, first pageProject Title: refer to GSA, first pageContract Period: indicate duration of project, e.g. 1/1/2012-31/12/2014Contract Amount: refer to GSA budget Reporting Period: 1/1/2014 - 31/12/2014Type of report: Choose drop down menu

Please fill in fields in red

Funds Received, Expenditures, and Investment

Funds Received: Amount Date received8% bridging fund if applicable

1st Fund Request2nd Fund Request3rd Fund Request

Total Received 0

Total expenditure per reporting period Amount Dates from - to Current reporting period - Reporting Period:

Previous reporting period: Previous reporting period: - Previous reporting period:

Total Expenditure 0

Amount DescriptionOther income earned for entire duration

Net interest income 0Previous reporting period: Previous reporting period: Previous reporting period:

other incomePrevious reporting period: Previous reporting period: Previous reporting period:

Total of net income 0Reinvestment of income 0Balance of net income -

Summary

Budget refer to GSA budget

Funds received $ - Expenditure $ - Balance $ -

$ - Balance of net income $ - Fund Surplus/Deficit: $ -

Implementation Rate #DIV/0! ref details sheet, column (e )Progress Rate #DIV/0! ref details sheet, column (h)

Certification by the Implementing Partner


Date:

Total investment of LIFT fund in loan fund

please use the audit summary sheets provided by the auditors. You need to report on all open audit observations

(E) Performance of Microfinance Operation

Indicator Previous reporting period this reporting reportOperation Sustainability (OSS)Financial Sustainability (FSS)Arrears Rate (AR)PAR30PAR180Operational EfficiencyAdmin EfficiencyYield on Portfolio (YOP)Work Load (WL)Financial Load (FL)Return on Assets

Total Assets

Operation (OSS) = Total Income x 100 Total Expenses

Financial (FSS) = Total Income Expenses+Interest on Investment+Provision for Loan Loss+Inflation Rate

Arrears Rate (AR) = Payment in arrears x 100 Loan Outstanding

Portfolio at Risk (PAR) = Balance of loans in arrears x 100 Loan Outstanding

Operational Efficiency (OE) = Total Expenses x 100 Average Loan Outstanding

Admin Efficiency (AE) = Expenses of Staff+Admin Expenses x 100 Average Loan Outstanding

Yield on Portfolio (YOP) = Interest + Other Income x 100 Average Loan Outstanding

Work Load (WL) = No of Clients x 100 No of Loan Promoter

Financial Load (FL) = Loan Outstanding x 100 No of Loan Promoter

Return on Assets = Net Income x 100

Total Income x 100Expenses+Interest on Investment+Provision for Loan Loss+Inflation Rate

Name of Microfinance Institution

(F) Cosolidated Balance Sheet as at ( )

Assets Kyat

ASSETS1 Cash and Balance with CBM and Banks

1.1 Cash on Hand and in vault1.2 Balances with the Central Bank of Myanmar1.3 Balances with Banks and Other financial Institutions

2 Marketable securities & Short term Investments2.12.2

3 Loan to Customers3.1 Total Loand Outstanding

3.2 Less: Loan Loss Reserve

4 Prepayment and other Receivables4.14.2

5 Long Term Investment5.15.2

6 Property and Equipment

6.1 Land6.1.1 Land at Cost6.1.2 Lees: Accumulated Depreciation

6.2 Building6.2.1 Building at Cost6.2.2 Lees: Accumulated Depreciation

6.3 Other Fixed Assets6.3.1 Other Fixed Asset at Cost6.3.2 Lees: Accumulated Depreciation

7 Other Assets7.1

TOTAL ASSETSLiabilities & Equity Accounts

8 Customers' Deposits

8.1 Compulsory Saving Deposit from Clients8.2 Deposits Received from General Public

8.2.1 Saving Deposits8.2.2 Demand Deposit8.2.3 Term Deposits8.2.4 Other Deposits

9 Deposits from Banks and Other Financial Institutions9.1

10 Accounts Payable10.1

11 Accrued Expenses and Provisions

12 Long Term Borrowings12.1 Financial Institutions12.2 Non-Financial Instututions

13 Deferred Revenue

14 Suspense Clearing and Interbranch Accounts

15 Other Liabilities15.1 Deffered grants (from LIFT)

TOTAL LIABILITIES -

16 Equti Account16.1 Paid-Up Capital16.2 Premium on Share Capital16.3 Donated Capital (LIFT - fund)16.4 Donated Capital (others)16.5 Hybrid capital Instruments16.6 Reserves16.7 Retained Earnings16.8 Other net income

TOTAL EQUITY -

TOTAL LIABILITIES AND EQUITY ACCOUNTS -

- Prepared by Checked byName NameDesignation Designation

Name of Microfinance Institution

(F) Cosolidated Balance Sheet as at ( )

Amount

Equivalent to USD

-

-

-

-

Approved byNameDesignation

Name of Microfinance Institution / Organization

(G) Profit & Loss Account for the period ( to )

Particular

Amount

In Kyat

1 Interest Income - 1.1 Loan to Customers1.2 Accounts with Banks and Financial Intsitution1.3 Securities & Investments1.4 Others -

2 Interest Expenses - 2.1 Customer Deposits2.2 Amounts owing to Bankss and Other Financial Institutions2.3 Borrowing2.4 Others

3 Net Interest Income (3 = 1 - 2) -

4 Non Interest Income(Net) - 4.1 Commission and Fee4.2 Other non interest income4.3 Others

5 Foreign Exchange Gain/ Loss

6 Other Income

7 Operating Income - (7=3+4+5+6)

8 Staffs Expenses9 Admin and General Expeses

10 Depreciation11 Loan Written Off12 Loan Loss Provision13 Profit from Operations -

(13=7+8+9+10+11+12)14 Grant Income15 Adjustments for subsidies16 Profit before tax -

(16=13+14+15)17 Tax on Profit18 Net profit for the Period -

(16-17)

Equivalent to USD

UNOPS-LIFTSummary of Audit Recommendations for the year 2010 Implementing Partner : LIFTING

Subject Title Recommendation Priority

1 sss sss Medium2 fff fff Medium3 ddd ddd Medium4 eee eee Medium

Obs. No.

Open: Implementing Partner : LIFTING Closed:

Total:

Management Response IP update LIFT commentsStatus as per 20xx verification report

lift financial reporting template_mf_12012016_revised.xlsx

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