Lesson 4—Part 2

Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Prepared 2/13/11

Switch between different views in a document

Adjust page margins settings

Set paragraph alignment, indentation, and spacing

Change tab settings

Add page numbers to a document

Create headers and footers

Change page orientation

2Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Part 2 Part 2 Topics

Topics::

Word Lesson 1 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Pressing Enter Enter places a hard return in a document.

Only EnterEnter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enterenter is commonly called a hardhard returnreturn.)

Enter

Soft Soft return return automatically wraps line endings.

Paragraph symbols indicate hard hard returns.returns.

4Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Non-printing character

5Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

With word wrapword wrap, should you decide to make your font smallersmaller or largerlarger, the text will automaticallyautomatically adjustadjust to the best line ending.

6Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Century Gothic20 pointNotice line endings.

Franklin Gothic Bold

24 pointNotice line

endings.

Soft Return

A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line.

Except for short lines or at the end of paragraphs.

• Font is different• Font size is different• Lines wrapped

automatically to accommodate changes

7Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click on FileFile and select Options to display the Word Options dialog Word Options dialog boxbox.

8Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Soft tabSoft tabThe default tab in Word 2010 places softsoft tab stopstab stops at every half inch

Hard tabHard tabSetting a tab stop at a specific at a specific locationlocation

Source: http://www.webopedia.com/TERM/T/Tab_key.htmSource: http://www.webopedia.com/TERM/T/Tab_key.htm

9Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Left tab at .63”Left tab at .63”

Note:Note:Alt key + Alt key + click on tab click on tab gives gives measurememeasurement on Ruler.nt on Ruler.

Tabs show Tabs show up on up on Ruler.Ruler.

10Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

At the Paragraph Paragraph dialog boxdialog box click on the TabsTabs button

11Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Right Tab

Center Tab

Decimal Tab

Left tabBar Tab

Tabs shown on the RulerRuler and in the Tabs Tabs dialog dialog box.box.

See next page for explanation of a bar bar tab.tab.

TabTab markersmarkers—symbols on rulers that indicate tab tab stopsstops.

12Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Source: http://www.word-2010.com/tabs-in-word/

Would a table with borders

turned off serve the same purpose?

13Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Right Tab

Center Tab

Decimal Tab

Left tabBar Tab

• Delete tab Delete tab by dragging the by dragging the tab stop tab stop off the Ruler and down into the document area

• Move tab Move tab by dragging tab by dragging tab stop stop to a new position on the Ruler

• Edit tab Edit tab by double clicking by double clicking tab stop tab stop on the Ruler

• Clear tabs Clear tabs from Tabs dialog Tabs dialog boxbox. Clear Clear one or Clear All Clear All tab stopstab stops

14Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

DotDot

DashDash UnderlinUnderlinee

15Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Page numbers aid in keeping keep printed pages in sequential order.

Tab

Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc.

16Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

17Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Can also insert Page NumberPage Number from the Header and Footer Tools Header and Footer Tools tab when editing a header or footer.

18Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

The Header & Footer Tools Header & Footer Tools command is activated from the InsertInsert menu.

To edit a header or footer in your document, just click in the header area or the footer area.

Header areaHeader area

19Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Typing area (document area) appears faded or grayed out when a header or footer is being edited.

To type in typing area, just double click in it.

Notice Show Document

Show Document

Text iText is Checked.

20Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click to Change Header/Footer Header/Footer options

Different First Page

Different Odd & even Pages

Show Document Text

21Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Standard Footer for Class Documents Standard Footer for Class Documents Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane Doe Jane MISTAMISTACreate a footer that shows both the filename and pathfilename and path. This is especially useful in class when multiple users are printing to a network printer.

Insert FooterFooter Edit Footer Click on Quick Parts Click on Field Press “F” to jump to Filename Place check beside Path Click OK

22Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

StandardPaper Size8.5” x 11”PortraitPortraitOrientatioOrientationn

StandardPaper Size8.5” x 11”PortraitPortraitOrientatioOrientationn

23Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click on the ViewView tab to ZoomZoom to a different view size.

Example shown is 100%.100%.

The next slide shows Whole Whole page page selected.

Click on the ViewView tab to ZoomZoom to a different view size.

Example shown is 100%.100%.

The next slide shows Whole Whole page page selected.

Zoom Zoom slider slider also changes view size.

24Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

This slide shows Whole Whole page page selected.

This slide shows Whole Whole page page selected.

View size is 53%53%

25Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

By default, text is left-aligned. To move a tab that has been set already, drag the

tab marker to the new location. Most people prefer the Page LayoutPage Layout view (the

default view) because it is WYSIWYG. Headers and footers can contain text, graphics,

pictures, logos, date/time, and page numbers. The default setting for header and footer margins

is .5 Default spacing in Word 2010 is set at single

space. F1 in Word 2010 and in most software programs,

launches Help.

WYSIWYG

WYSIWYGWhat You SeeIs What You Get

WYSIWYG

WYSIWYGWhat You SeeIs What You Get

Switch to different views

Change page margins settings

Set paragraph alignment, indentation, and spacing

Set, delete, and change tab settings

Add page numbers to a document

Create headers and footers

Change page orientation

26Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

27Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

1.Word Lesson 3, Exercise 12.Word Lesson 3, Project 13.Quia Quiz, Word Lesson 4

Now it is time for you to practice. Please complete the following: