Lesson 3: Creating a Memorandum and a Press Release

2

Learning Objectives

After studying this lesson, you will be able to:

Use Word’s default tabs

Insert dates, symbols, and page breaks

Work with proofreading tools and the thesaurus

Work with character formatting features

Edit PDF files in Word

Typing a Memorandum

3

Attachments,

notations

Body

Introduction

Typing a Memorandum

Inserting and Formatting the Date

Insert > Text > Insert Date and Time

[Alt]+[Shift]+[D] to insert the date

Can set to update automatically

Inserting Symbols

Insert > Symbols > Symbol

Recently used symbols

Open the Symbol dialog box

4

Working with Page Breaks

Automatic page breaks

When the insertion point reaches the bottom of a page

Manual page break

Page Layout > Page Setup > Breaks > Page

[Ctrl]+[Enter]

Remove a manual (forced page break)

Use Show/Hide to find the break

Delete it

5

Working w/ Proofreading Tools

Using the Spelling checker

Word suggests replacements

Can ignore once or in all instances

Add a word to the dictionary

Word’s Dictionaries

Grammar Checker

Thesaurus

6

7

Working with Word’s Dictionaries

Dictionary options

Adding/Deleting words in a

Custom Dictionary

Display words in

the chosen dictionary

Add to the

dictionary

Delete from

the dictionary

8

Using the Grammar Checker

Checks grammar as you type

The Spelling and Grammar task panes

9

Using Thesaurus to Find a Synonym

Review > Proofing > Thesaurus

[Shift]+[F7]When you right-click a word and choose

Thesaurus, the word appears here

Hear the word

pronounced aloud

Definition of the

search term

Download a dictionary

Formatting Text

Keyboard

[Ctrl]+[B] for bold

[Ctrl]+[I] for italics

[Ctrl]+[U] for underline

Ribbon

10

Clear All Formatting

11

Formatting Text

Live Preview

Show what a formatting

change looks like before

applying it

Format Painter

Home > Clipboard > Format Painter

[Ctrl]+[Shift]+[C] to copy a format

[Ctrl]+[Shift]+[V] to paste a format

12

Using Find and Replace

Home > Editing > Find / [Ctrl]+[F]

Home > Editing > Replace / [Ctrl]+[H]

Searching with the Navigation Pane

Results

highlighted in

the document

Display search options

Found items

Using Find and Replace

Find and Replace Dialog Box

Replace feature

13

14

Navigating in Documents

Bookmark selected text or objects

Hyperlinks

To other files

To web pages

To areas in the current document

To email addresses

Jump to the selected

bookmark location

15

Opening/Editing/Saving a PDF File

Save as a Word or PDF file

Choose PDF (*.pdf) from the Save as Type list

If desired, choose optimization and publishing options

Save the read-only file with a different name

Lesson 3: Creating a Memorandum and a Press Release