Introducing QuickBooks Pro

Lesson 16: Working with Formulas and Functions1Learning ObjectivesAfter studying this lesson, you will be able to:Create formulas to calculate values, utilizing the proper syntax and order of operationsEmploy a variety of methods to use the IF logical function and statistical functions that determine the sum, average, count, maximum, and minimum of a range of numbersUse relative, absolute, and mixed cell references in formulasModify and copy formulasDisplay the formulas contained within cells rather than the resulting values 223Formulas and FunctionsFormulaSimply a math problem done in ExcelFunctionPrewritten formula that helps simplify complex procedures (for numbers and text)3AutoSumAutomatically sums a column or row of numbers4Here, cell B9 was active and then the AutoSum command was issued; Excel will propose to add the numbers above the cell

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5Status Bar Functions & CustomizationRight-clicking on the status bar displays a menu from which you can add items to or delete them from the Status BarNotice the functions displayed on the status bar

56Creating FormulasStart with = Use cell and range references when possibleArithmetic operators in formulas:Addition: + Subtraction: - Multiplication: *Division: /Exponentiation: ^Percent: %Grouping: ( )67Cell and Range ReferencesAdvantages:When references are used, formulas can be copied to other cellsSince a reference refers to a cell or a range of cells, the formula results are automatically recalculated when the data is changed in the referenced cell(s)

78Please Excuse My Dear Aunt SallyDetermines the order of operations in formulas:ParenthesesExponentsMultiplicationDivisionAdditionSubtractionTip! To remember the order of operations, use the pseudonym Please excuse my dear Aunt Sally.8

9Using Cell References in FormulasRelative: When you copy a formula, the cell references update automatically and refer to new cells relative to the new formula cellAbsolute: Absolute references always refer to the same cell, regardless of which cell the formula is moved or copied to

Note! Absolute cell references are denoted with $ signs.Relative cell referenceAbsolute cell reference9

10Modifying FormulasCan modify in one of two places:Formula BarIn cellNotice the insertion point in the active cell (B6) that is being edited Referenced cells are outlined in various colors1011Copying FormulasCopy and PasteORAutoFillIf you use the fill handle, you can click the AutoFill Options button to choose how to copy or fill the information from the source to destination cells

11Displaying FormulasChoose to display formulas, rather than the resulting values, in cells12Tip! Use the Show Formulas button ( ) to toggle between displaying formulas and values

12Formula AutoCompleteJumps into action once you type = and the beginning letters of a function in a cell

13Choose from the wide variety of functions suggested by Formula AutoComplete

13The Function WizardClicking the Insert Function button displays the Insert Function dialog box14The Function Arguments dialog box allows you to determine the cell or range of cells to be included in the function

1415Creating Formulas with the IF FunctionIF function displays a value or message based on a logical test you design.

Lesson 16: Working with Formulas and Functions16