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Lesson 10Working with Tables

Computer Literacy BASICS: A Comprehensive Guide to IC3, 3rd Edition

Morrison / Wells

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Objectives

Create a table and insert text. Insert and delete rows and columns. Adjust column width and row height.

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Vocabulary

ascending order cell descending order gridlines merging cells

Quick Tables splitting cells

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Introduction

The table features in Word make the task of arranging text and numbers in columns both quick and easy.

Borders and shading also help to organize information in a meaningful way.

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Creating a Table

A table consists of cells to which you add content, such as text, numbers, or graphics.

A cell represents one intersection of a row and a column.

Rows go across and columns go down. To create a table, you must first decide many

columns and rows you want.

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Creating a Table (continued)

Drag the mouse pointer down and across to highlight the number of columns and rows you want in the table.

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Creating a Table (continued)

To move the insertion point from one cell to another, you can press the arrow keys or Tab.

The Ribbon shows Table Tools you can use to format and edit tables.

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Creating a Table: Quick Quiz

A ____ represents one intersection of a row and a column in a table.

Answer: cell Which keys do you use to move the insertion

point from one cell to another? Answer: arrow keys or Tab. True or False? In a table, rows go across and

columns go down. Answer: True.8

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Modifying the Table Structure

Inserting Rows and Columns: To insert a new row at the end of the table, position the

insertion point in the last cell and press Tab. To insert a new row or column anywhere else in the

table, use the insert commands on the Table Tools Layout tab.

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Modifying the Table Structure (continued)

Deleting Rows and Columns: To remove rows or columns, you must choose

the Delete commands on the Table Tools Layout tab.

When you delete a row or column, the text in the cells is also deleted.

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Modifying the Table Structure (continued)

Adjusting Column Width and Row Height: When you create a table, Word makes all the

columns the same width. You can adjust the width of each column

automatically using the AutoFit feature.

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Modifying the Table Structure (continued)

Merging and Splitting Table Cells: You can merge cells when you want to create a

heading to span across two or more columns. You can split a cell into two or more rows and/or two or

more columns. You can also split a table into two separate tables.

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Modifying the Table Structure: quick quiz

True or False? When you remove the boundary between two cells, you are merging the cells.

Answer: True. True or False? To insert a new row at the end of the

table, you can position the insertion point in the last cell and press Enter.

Answer: False. To insert a new row at the end of the table, you can position the insertion point in the last cell and press Tab.

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Modifying the Table Structure: quick quiz

True or False? When you delete a row or column, the text in the cells is also deleted.

Answer: True. Where are the commands for merging and

splitting cells located? Answer: On the Table Tools Layout tab in

the Merge group.

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Summary

In this lesson, you learned: The table feature in Word enables you to

organize and arrange text and numbers easily. To change the layout of information after you

create a table, you can insert and delete rows and columns.

The AutoFit feature automatically adjusts the width of a column based on the contents of the cells in a column.

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