lesedi local municipality, heidelberg, gauteng 102018.pdf · k13 list of work completed 1 k14 site...

LESEDI LOCAL MUNICIPALITY, HEIDELBERG, GAUTENG

CONTRACT: 10/2018

CLOSING DATE: 27 March 2018 at 12h00

GENERAL CONDITIONS, SPECIFICATIONS ANDTENDER DOCUMENTS FOR THE SUPPLY AND

DELIVERY OF:-

RESEALING OF ROADS, LESEDI

Compulsory Site Inspection: 14 March 2018 at 12h00

Transfer total price(s) from Tender Forms

Offer 1:______________________________________ R __________.

NAME OF TENDERER: ___________________________________________________

POSTAL ADDRESS: ___________________________________________________

TELEPHONE: _______________________ FAX: ______________________

CONTACT PERSON: ___________________________________________________

The Municipal Manager Lesedi Local Municipality Municipal Offices c/o H F Verwoerd & Louw St. P O Box 201 Heidelberg, Gauteng 1438 Tel 016 492 0028 Fax Email [email protected]

Non-Refundable Charge: R 700.00

B. TABLE OF CONTENTSColour Pages

A Cover Page 1

B Contents Page 1

D Advertisement 1

E Drawings (Locality Plan) 7

F Invitation to bid 3

Fa Notice on Disqualifications 1

G Tax clearance certificate requirements 1

H Declaration of interest 3

I Preference Points claim form in terms of Preferential Procurement Regulations 5

K Specifications

K01 Project Specifications Blue 20

K02 Schedule of Quantities Yellow 7

K03 Form and Offer Acceptance [Agreement] 3

K04 Form of Guarantee 2

K05 General Conditions of Contract 5

K06 Agreement in terms of the Occupational Health and Safety Act, 1993 2

K07 Occupational Health and Safety Policy in Lesedi Local Municipality 2

K08 Compliance with the Health and Safety Regulations 2003 5

K09 Registration of CIDB 4

K10 Schedule of plant 1

K11 Daywork Schedule 1

K12 List of Key Personnel 1

K13 List of Work completed 1

K14 Site Inspection Certificate 1

L Conditions of Bid 3

La Functionality 1

M Alternatives offered 1

N Contract Form – Purchase of Goods/Services 2

O Declaration of Bidder's past Supply Chain management practices 2

P Performance Management System 1

Q Certificate of Independent Bid Determination (MBD 9) 2

R

Ra Suppliers 7

Rb TCC001 Form 3

Water & Lights 2

Total 102

Annexures

Rc

LESEDI LOCAL MUNICIPALITY


E. TENDER ADVERTISEMENT

TENDER NO. 10/2018: RESEALING OF ROADS IN LESEDI

The Lesedi Local Municipality hereby invite bids from suitably qualified and experienced contractors for theResealing of roads in Lesedi.

Tenderers should have a CIDB Contractor grading of 5CE or 4CEPE or higher. A CRS number should bestated on the bid document.

Queries for the abovementioned bid may be directed to Mr Paul Malgas at Tel: 016 492 0028 during officehours Mon to Fri 07:30 – 16:00.

Bid documents containing the specifications and details of the deliverables are available from Supply ChainOffices of the Lesedi Local Municipality,1 HF Verwoerd St, Heidelberg, as from 12 March 2018 for a non-refundable fee of R 700.00, payable at the rates and taxes hall during office hours Mondays – Fridays, 08h00– 15h30. Cheques are to be made out to Lesedi Local Municipality. Tender documents can also bedownloaded for free on the E-Tender portal (www.etenders.gov.za).

The bid must be sealed in an envelope marked:-

Tender No. 10/2018. Resealing of roads in Lesedi

A compulsory site inspection is scheduled to take place on 14 March 2018, at 12h00, in the InfrastructureBoardroom, Municipal Buildings, c/o du Preez & HF Verwoerd St.

Closing date: - 27 March 2018 at 12:00

Bids must be placed in the Tender Box situated at the Supply Chain Offices, Municipal Building, c/o of duPreez and H F Verwoerd Street, Heidelberg, on or before 12:00 on 27 March 2018. The tender box isaccessible during office hours, Mondays – Fridays, 08h30 – 16h00. No late, no e-mailed or nor faxed bids willbe considered.

Bidder’s attention is specifically drawn to the provisions of the rules which are included in the bid documents. The Councilreserves the right to accept any bid or part thereof and does not bind itself to accept the lowest or any bid and not toconsider any bid not suitably endorsed or comprehensively completed. Bids completed in pencil will be regarded asinvalid bids.

Only bidders who score 60 points or more for functionality will be further evaluated on both Price and B-BBEE points.

The 80/20 preference procurement point system will apply and preference will be given to bidders who are able todemonstrate the following:

a) Price 80 pointsb) B-BBEE Status Level of Contribution 20 points

All service providers must submit their B-BBEE Verification Certificate from Verification Agencies accredited by the SouthAfrican Accreditation Systems (SANAS) or a Registered Auditor approved by the Independent Regulatory Board (IRBA) oran Accounting Officer as contemplated in the Close Corporation Act (CCA) in order to claim preference points.

It is compulsory that the taxes of the successful bidder must be in order or that satisfactory arrangements have been madewith South African Revenue Service (SARS) to meet the bidder’s tax obligations. Additionally, no contract shall beconcluded with any bidder, whose municipal rates and taxes and service charges are in arrears for more than threemonths. All bidders must ensure that they are registered on the National Treasury Central Supplier Database via thefollowing link:[email protected]. No business will be conducted with any person who is not registered on thisdatabase.

PAUL MPELE LESEDI LOCAL MUNICIPALITYMUNICIPAL MANAGER PO BOX 201

HEIDELBERG1438


RESEALING OF ROADS IN LESEDI

C. LIST OF DRAWINGS FOR TENDER PURPOSES

The Drawings listed below are for tender purposes only. The work shall be carried out in accordance withthe Contract Drawings which will be issued to the successful Tenderer and which will form part of theContract Documents.

Drawing No. Description

Locality Plan: Lesedi Area

General Layout: Heidelberg

General Layout: Rensburg

General Layout: Jameson Park

General Layout: Ratanda

General Layout: Vischkuil

1910/450/01/00Typical Arrangement of Temporary Traffic Signs for the Accommodation ofTraffic

2017 - E Drawings.doc - 1 of 1



MBD 1

F. INVITATION TO BID

PART AYOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)BID NUMBER: CLOSING DATE: CLOSING TIME:DESCRIPTIONTHE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7).BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BIDBOX SITUATED AT (STREET ADDRESS

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION NUMBER

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE[TICK APPLICABLE BOX]

Yes

No

B-BBEE STATUS LEVEL SWORN AF-FIDAVIT

Yes

No[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTEDIN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE ACCREDITED REPRESEN-TATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No

[IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES/WORKS OFFERED?

Yes No

[IF YES, ANSWER PART B:3 ]

TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE R

SIGNATURE OF BIDDER……………………………… DATE

CAPACITY UNDER WHICH THIS BID IS SIGNEDBIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

DEPARTMENTSUPPLY CHAIN MAN-AGEMENT CONTACT PERSON MR PETER AUFMKOLK

CONTACT PERSON MR PAUL MALGAS TELEPHONE NUMBER 016 492 0016TELEPHONE NUMBER 016 492 0028 FACSIMILE NUMBER N/AFACSIMILE NUMBER N/A E-MAIL ADDRESS [email protected] ADDRESS [email protected]

PART BTERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE

ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFEREN-TIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICA-BLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

2. TAX COMPLIANCE REQUIREMENTS2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BYSARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FIL-ING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERSTHROUGH THE WEBSITE WWW.SARS.GOV.ZA.

2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3.

2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUSTSUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE(CSD), A CSD NUMBER MUST BE PROVIDED.

3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COM -PLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGIS-TER AS PER 2.3 ABOVE.

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE.

SIGNATURE OF BIDDER:……………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED:……………………………………………

DATE……………………

http://www.sars.gov.za/

Fa. NOTICE ON DISQUALIFICATIONS

A bid not complying with the requirements stated hereunder will be regarded as not being an “Acceptable bid”, and assuch will be rejected.

1. Late -, unsigned -, or incomplete bids will not be accepted.

2. The Tax pin from SARS must be provided. The Municipality will verify tax status.

3. An up to date utilities account/statement must be submitted. If any municipal rates and taxes or municipal service

charges owed by the bidder or any of its directors/members to the municipality or municipal entity, or to any other

municipality or municipal entity, are in arrears for more than three months, the bid will be disqualified. Copies of

all latest relevant municipal accounts of the bidding entity and all of its directors or members of the board or in the

case of joint ventures, each entity constituting the joint venture must be attached to this bid.

4. Bidders must ensure that the company status is “In Business” with the Company and Intellectual Property

Commission (CIPC). The CK must therefore be submitted.

5. Bidders must attach their Central Supplier Database (CSD) registration report/supplier number.

6. The use of correction fluid, i.e. tippex, or tape, or any erasable ink or pencil is prohibited.

7. The Bid must be properly signed by a person authorised to do so. A signed letter of authority on a company

letterhead must be submitted.

8. A copy of Workmen’s Compensation Registration Certificate, or proof of payment of contributions in terms of the

Compensation for Occupational Injuries and Diseases Act No. 130 of 1993, must be submitted. (A Letter of Good

Standing Certificate)

9. The Individual Income Tax Reference Numbers of all Directors/Partners/Owners must be provided. (Proof from

SARS must be submitted).

10. All directors will be subjected to a verification process, to ensure that they are not in the employment of the State.

If found to be in the employment of the State, the bid will be disqualified.

11. Three years audited financial statements must be provided for tenders above R 10 000 000.

2017 - Fa -Notice on Disqualifications.doc - 1 of 1



G. TAX CLEARANCE CERTIFICATE REQUIREMENTS

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactoryarrangements have been made with South African Revenue Service (SARS) to meet the bidder's taxobligations.

1. In order to meet this requirement bidders are required to complete in full the attached form TCC 001"Application for a Tax Clearance Certificate" and submit it to any SARS branch office nationally.The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individualswho wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1(one) year from the date of approval.

3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submitthe original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certifiedcopies of the Tax Clearance Certificate will not be acceptable.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit aseparate Tax Clearance Certificate.

5. Copies of the TCC 001 "Application for a Tax Clearance Certificate" form are available from anySARS branch office nationally or on the website www.sars.gov.za .

6. Applications for the Tax Clearance Certificates may also be made via e-Filing. In order to usethis provision, taxpayers will need to register with SARS as e-Filers through the websitewww.sars.gov.za .

2017 - G Tax Clearance Requirements.doc - 1 of 1

http://www.sars.gov.za./

http://www.sars.gov.za./



H. DECLARATION OF INTEREST

1. No bid will be accepted from persons in the service of the state*.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship,may make an offer or offers in terms of this invitation to bid. In view of possible allegations offavoritism, should the resulting bid, or part thereof, be awarded to persons connected with orrelated to persons in service of the state, it is required that the bidder or their authorizedrepresentative declare their position in relation to the evaluating/adjudicating authority and/or takean oath declaring his/her interest.

3. In order to give effect to the above, the following questionnaire must be completed and submittedwith the bid.

3.1 Full Name: ……………………………………………………..

3.2 Identity Number: ……………………………………………

3.3 Company Registration Number: ………………………………

3.4 Tax Reference Number: ………………………………………

3.5 VAT Registration Number: ……………………………………….

3.6 Are you presently in the service of the state * YES / NO

3.6.1 If so, furnish particulars.

__________________________________________________________

3.7 Have you been in the service of the state for the past twelve months? YES / NO


__________________________________________________________

3.8 Do you, have any relationship (family, friend, other) with persons in the service of the stateand who may be involved with the evaluation and or adjudication of this bid? YES / NO


__________________________________________________________________

2017 - H Declaration of Interest.doc - 1 of 3

12 Declaration of Interest

3.9 Are you, aware of any relationship (family, friend, other) between a bidder and any persons inthe service of the state who may be involved with the evaluation and or adjudication of thisbid? YES / NO


___________________________________________________________

3.10 Are any of the company's directors, managers, principle shareholders or stakeholders in service of the state? YES I NO


_________________________________________________________________

3.11 Are any spouse, child or parent of the company's directors, managers, principle shareholdersor stakeholders in service of the state? YES I NO


___________________________________________________________________

* MSCM Regulations: “In the service of the state” means to be -

(a) A member of –

– any municipal council;

– any provincial legislature; or

– the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public

entity or constitutional institution within the meaning of the public Finance

Management Act, 1999 (Act No 1 of 1999];

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.


13 Declaration of Interest

CERTIFICATION

I, THE UNDERSIGNED (NAME) _______________________________________________________CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.

I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BEFALSE.

_________________________________ ____________________________SIGNATURE DATE


I. MBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIALPROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and servesas a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE)Status Level of Contribution.

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED INTHE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicabletaxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxesincluded).

1.2

a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) andtherefore the 80/20 preference point system shall be applicable; or

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

B-BBEE STATUS LEVEL OF CONTRIBUTOR 20

Total points for Price and B-BBEE must not exceed 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with thebid, will be interpreted to mean that preference points for B-BBEE status level of contribution are notclaimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at anytime subsequently, to substantiate any claim in regard to preferences, in any manner required by thepurchaser.

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of theBroad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a codeof good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by anorgan of state for the provision of goods or services, through price quotations, advertisedcompetitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black EconomicEmpowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on blackeconomic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic

Empowerment Act;

(f) “Functionality” means the ability of a tenderer to provide goods or services in accordance withspecifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bidinvitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference pointsmust be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance withthe table below:

B-BBEE Status Level ofContributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete thefollowing:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND4.1

6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected inparagraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted............…………….…………………%ii) The name of the sub-contractor………………………………………………………………….iii) The B-BBEE status level of the sub-contractor......................................…………………….iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms ofPreferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned by:

EME√

QSE√

Black peopleBlack people who are youthBlack people who are womenBlack people with disabilitiesBlack people living in rural or underdeveloped areas or townshipsCooperative owned by black peopleBlack people who are military veterans

ORAny EME Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:…………………………………………………………………………….

8.2 VAT registration number:……………………………………….…………………………………

8.3 Company registration number:…………….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium One person business/sole propriety Close corporation Company (Pty) Limited[TICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………

8.6 COMPANY CLASSIFICATION

Manufacturer Supplier Professional service provider Other service providers, e.g. transporter, etc.[TICK APPLICABLE BOX]

8.7 MUNICIPAL INFORMATION

Municipality where business is situated: ….……………………………………………….

Registered Account Number: ………………………………………………………………

Stand Number:……………………………………………………………………………….

8.8 Total number of years the company/firm has been in business:……………………………

8.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4

and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I /

we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated inparagraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction ofthe purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis orany of the conditions of contract have not been fulfilled, the purchaser may, in addition to anyother remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of thatperson’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result ofhaving to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, oronly the shareholders and directors who acted on a fraudulent basis, berestricted by the National Treasury from obtaining business from any organ ofstate for a period not exceeding 10 years, after the audi alteram partem (hearthe other side) rule has been applied; and

(e) Forward the matter for criminal prosecution.

……………………………………….SIGNATURE(S) OF BIDDERS(S)

DATE: …………………………………..

ADDRESS …………………………………..

…………………………………..

…………………………………..

WITNESSES

1. ……………………………………..

2. …………………………………….



K.01 PROJECT SPECIFICATION

PORTION A : THE WORKSPS1 GENERAL DESCRIPTION.................................................................................PS2 DESCRIPTION OF SITE AND ACCESS...............................................................PS3 DETAILS OF CONTRACT..................................................................................PS4 CONSTRUCTION PROGRAMME........................................................................PS5 LOCATION OF SITE CAMP...............................................................................PS6 SITE FACILITIES REQUIRED...........................................................................PS6.1 FACILITIES FOR THE ENGINEER ....................................................................PS6.2 WATER, ELECTRICITY AND SEWERAGE ..........................................................PS6.3 SITE INSTRUCTION BOOK..............................................................................PS7 FEATURES REQUIRING SPECIAL ATTENTION...................................................PS7.1 SITE MAINTENANCE.......................................................................................PS7.2 TESTING AND QUALITY CONTROL..................................................................PS7.3 Facilities to other Contractors..........................................................................PS7.4 Sub-Contractors.............................................................................................PS7.5 Access to Properties.......................................................................................PS7.6 Existing Residential Areas................................................................................PS7.7 Defects Liability Period....................................................................................PS7.8 Final Inspection - Final Certificate....................................................................PS8 CERTIFICATES OF PAYMENT...........................................................................PS9 CONSTRUCTION IN RESTRICTED AREAS.........................................................PS10 DRAWINGS....................................................................................................PS11 SAMPLES.......................................................................................................PS12 NOTICES, SIGNS, BARRICADES AND ADVERTISEMENTS...................................PS13 WORKMANSHIP AND QUALITY CONTROL........................................................PS14 EXTENSION OF TIME DUE TO ABNORMAL RAINFALL........................................PS15 SPOIL MATERIAL............................................................................................PS16 TRENCHES.....................................................................................................PS17 NON-WORKING DAYS.....................................................................................PS18 INFORMATION REGARDING ELECTRICAL SUBCONTRACT.................................PS19 TRANSPORT OF MATERIAL.............................................................................PS20 MARKING OF AREAS TO BE REPAIRED AND PATCHED......................................PS21 SURFACE TREATMENT MATERIAL....................................................................PS22 APPLICABLE STANDARDISED SPECIFICATIONS................................................

PORTION B : VARIATIONS AND ADDITIONS TO THE STANDARDISED SPECIFICATIONS FOR THISCONTRACT, AND PARTICULAR SPECIFICATIONS

SECTION 1100 : DEFINITIONS AND TERMS...................................................................SECTION 1200 : GENERAL REQUIREMENTS AND PROVISIONS.......................................SECTION 1300 : CONTRACTOR'S SITE ESTABLISHMENT ON SITE AND GENERAL

OBLIGATIONS................................................................................................SECTION 1500 : ACCOMMODATION OF TRAFFIC............................................................SECTION 1700 : CLEARING AND GRUBBING..................................................................SECTION 4100 : PRIME COAT.......................................................................................SECTION 4200 : ASPHALT BASE AND SURFACING..........................................................SECTION 8100 : TESTING MATERIALS AND WORKMANSHIP...........................................SECTION 8200 : QUALITY CONTROL (SCHEME 1)

2017 - K01 Project Specification - Blue.doc

SCOPE

These Project Specifications are set out in two portions. Portion A covers the general description ofthe project, the facilities available and the requirements to be met. Portion B covers variations andadditions to the COLTO Standard Specifications for Road and Bridge Works for State Road Authorities(1998 Edition) that are applicable to this Contract.

STATUS

In the event of any discrepancy between the Project Specifications and a part or parts of the COLTOStandard Specifications for Road and Bridge Works for State Road Authorities (1998 Edition), theSchedule of Quantities or the Drawings, the Project Specifications shall take precedence.

PORTION A : THE WORKS

PS1.1 GENERAL DESCRIPTION

The Contract comprises the resealing, repairing of roads in the Lesedi Local Municipality.

PS1.2 DESCRIPTION OF SITE AND ACCESS

The roads to be resealed and repaired are located in existing residential areas in the LesediLocal Municipality and access to these streets will be from the existing road network.

PS1.3 DETAILS OF CONTRACT

The work to be carried out under this Contract mainly consists of the following :-

(a) General

(i) Establishment of Contractor’s camps and the moving of plant onto the Site.

(ii) Assist in the training of unskilled and semi-skilled workers.

(b) Accommodation of traffic

(c) Cleaning of roads

(d) Crack sealing, surface patching, surface enrichment and repairing of existingpavement layers

(e) Resealing of existing surfaces

(f) The maintenance of the works during construction and for 12 months afterconstruction

This description of the Works is not necessarily complete and shall not limit the work to becarried out by the Contractor under this Contract.

PS4 CONSTRUCTION PROGRAMME

If the programme submitted by the Contractor in terms of Clause 12 of the GeneralConditions of Contract (2010), has to be revised because the Contractor is falling behind inhis programme, he shall submit a revised programme of how he intends to regain lost timeto ensure completion of the Works within the period defined in Clause 42 of the GeneralConditions of Contract (2010) or within a granted extension of time. Proposal to increasethe tempo of work must incorporate positive steps to increase production either by morelabour and Plant on the Site, or by using the available labour and Plant in a more efficientmanner.


Failure on the part of the Contractor to submit or to work according to the programme orrevised programmes shall be sufficient reason for the Engineer to take steps as set out inthe General Conditions of Contract (2010).

The approval by the Engineer of a programme shall have no contractual significance otherthan that the Engineer will be satisfied if the work is carried out according to theprogramme. The said approval shall not limit the right of the Engineer to instruct theContractor to vary the programme if necessary. The Contractor is also referred to Clause PS7 and Clause PS 14 when he prepares this programme.

PS5 LOCATION OF SITE CAMP

The location of the Contractor’s site camp must be approved by the Lesedi Local Municipalitybefore the site is established.

PS6 SITE FACILITIES REQUIRED

PS6.1 Facilities for the Engineer

The Contractor must provide suitable facilities in his own offices for site meetings. TheEngineer's representative shall be allowed free use of survey equipment and surveyassistants to carry out control work as and when required.

PS6.2 Water, Electricity and Sewerage

The Contractor shall, at his own expense, be responsible for obtaining and distributing thewater and electricity required for construction and domestic use. The distribution of waterand electricity shall be carried out in accordance with the applicable laws and regulations.

No separate payment will be made for obtaining and distributing water and electricity, thecost of which will be deemed to be included in the tendered rates.

PS6.3 Site Instruction Book

A triplicate book for Site Instructions shall at all times be kept on the Site.

PS7 FEATURES REQUIRING SPECIAL ATTENTION

PS7.1 Site Maintenance

During progress of the work and upon completion thereof, the Site of the Works shall bekept and left in a clean and orderly condition. The Contractor shall store materials andequipment for which he is responsible in an orderly manner, and shall keep the Site freefrom debris and obstructions.

PS7.2 Testing and Quality Control

The Contractor shall engage the services of an approved independent laboratory for thetesting of materials and the quality testing of layer works, to ensure that his work complieswith the Specifications.

No separate payment will be made for such testing, the cost of which will be deemed to beincluded in the Contractor's tendered rates for the items of work that require testing inaccordance with the Specifications.

PS7.3 Facilities to other Contractors

In addition to the requirements of Clause 18 of the General Conditions of Contract (2010),the Contractor might have to make allowances for other Contractors on the Site. This mayinvolve adapting his programme to accommodate the work of other Contractors andensuring access to their sites along prescribed routes over the site of this contract.

PS7.4 Sub-Contractors

In addition to the requirements of Clause 6 of the General Conditions of Contract (2010),the Contractor shall be responsible for work carried out by Sub-contractors on his behalf.The Engineer will not liaise directly with such Sub-contractors. Problems related topayments, programming, workmanship, etc, shall be the concern of the Contractor.

PS7.5 Access to Properties

The Contractor shall organise the work to cause the least possible inconvenience to thepublic and to the property owners adjacent to or affected by the work.

The Contractor may, with the approval of the Engineer, make arrangements with theoccupiers of erven and properties to close off part of a street, road, and footpath orentrance temporarily, provided that the Contractor duly notifies the occupiers of theintended closure and its probable duration and re-opens the route as punctually as possible.Where possible, the streets shall be made safe and re-opened to traffic overnight. Suchclosure shall not absolve the Contractor from his obligations under the Contract to provideaccess at all times. Barricades, traffic signs shall be provided by the Contractor to suit thespecific conditions.

No separate payment will be made for the accesses as mentioned above, the cost of whichwill be deemed to be included in the Contractor's tendered rates for the items of work thatrequire accommodation of traffic.

PS7.6 Existing Residential Areas

Access to adjacent residential areas and access to individual houses shall be maintained atall times.

There are existing underground water, sewer, electrical and Post Office service inside theroad reserves.

The Contractor must, before commencing with any earthworks, ensure that he is aware ofwhere all existing services are, if any. These services are to be protected during theconstruction period. The client reserve the right to, should there be any claims with regardto services damaged by the Contractor or through his negligence, recuperate such moniesdirectly from progress payments.

Electricity and water-supply interruptions in existing residential areas shall be kept to aminimum. The Engineer's approval shall be obtained prior to such interruptions andresidents shall be notified in writing at least 24 hours but not more than 48 hours inadvance. Supplies shall be normalised by 16:00 on the same day.

The cost thereof is to be included in the Bill of Quantities as part of the Preliminary andGeneral Items.

PS7.7 Defects Liability Period

After the conclusion of the Works on Site, the Contractor shall be responsible for thesatisfactory operation and functioning of the Works for a period of twelve months measuredfrom the date of the Acceptance Certificate. The Contractor shall make good, free of allcharges, any defects arising during this Defects Liability Period including the replacement ofall defective parts and the installation thereof. This shall apply to all defects which mayarise during proper use of the Works, as a result of the installation of inferior materials orpoor workmanship.

The Client reserves the right to do any emergency maintenance during the Defects LiabilityPeriod. The Engineer will decide whether an emergency exists and will notify theContractor. Expenses incurred by the Client will be deducted from outstanding payment tothe Contractor, if the defect was caused by the latter. In case of a dispute, the matter will


be referred to a Mediator, in terms of Sub-clause 58.2 of the General Conditions of Contract(2010). The decision of such a Mediator will be binding.

PS7.8 Final Inspection – Final Certificate

The final inspection shall take place on Site just prior to the termination of the period of freemaintenance and shall be arranged by the Contractor. The purpose of this inspection visitshall be to satisfy the Engineer that all contractual obligations have been satisfactorily metprior to the issuing of the Final Certificate. Representatives from all major Sub-contractors,as well as the Contractor himself, shall attend.

The Engineer will issue the Final Certificate only after the Final Inspection which takes placeat the completion of the period of free maintenance.

PS8 CERTIFICATES OF PAYMENT

The statement to be submitted by the Contractor in terms of Clause 32 of the GeneralConditions of Contract (2010) shall be prepared in accordance with the standard paymentcertificate prescribed by the Engineer.

All costs for the preparation and submission of the statements shall be borne by theContractor.

PS9 CONSTRUCTION IN RESTRICTED AREAS

Working space might sometimes be restricted. The construction method used in theserestricted areas will largely depends on the Contractor's Plant. However, the Contractormust note that measurement and payment will be according to the specified cross-sectionsand dimensions irrespective of the method used, and that the rates and prices tendered willbe deemed to include full compensation for difficulties encountered while working inrestricted areas. No extra payment, nor any claim for payment due to these difficulties willbe considered.

PS10 DRAWINGS

All information in the possession of the Contractor that is required by the Engineer'srepresentative to complete the ‘as-built’ drawings must be submitted to the Engineer'srepresentative before a Certificate of Completion will be issued.

PS11 SAMPLES

Materials or work that does not conform to the approved samples, submitted in terms ofSubclause 23.4 of the General Conditions of Contract (2010), will be rejected. The Engineerreserves the right to submit samples to tests to ensure that the material represented by thesample meets the specification requirements.

The Contractor must also submit his proposed seal design and premix mix design to theEngineer for approval.

PS12 NOTICES, SIGNS, BARRICADES AND ADVERTISEMENTS

Notices, signs and barricades, erected in terms of the General Conditions of Contract (2010),as well as advertisements may be used only if approved by the Engineer. The Contractorshall be responsible for their supply, erection, maintenance and ultimate removal and shallmake provision for this in his tendered rates.

The Engineer has the right to have any sign, notice or advertisement moved to anotherposition or to have it removed from the Site of the Works should it in any way prove to beunsatisfactory, inconvenient or dangerous to the general public.

The standard name-board of the Consulting Engineers South African (CESA) is specified, thecost of which shall be included in the rates tendered in the bill of quantities.

PS13 WORKMANSHIP AND QUALITY CONTROL

The onus to produce work that conforms in quality and accuracy of detail to therequirements of the Specifications and Drawings rests with the Contractor, and theContractor shall, at his own expense, institute a quality-control system and provideexperienced Engineers, foremen, surveyors, materials technicians, other technicians andtechnical staff, together with all transport, instruments and equipment to ensure adequatesupervision and positive control of the Works at all times.

The cost of supervision and process control, including testing carried out by the Contractor,will be deemed to be included in the rates tendered for the related items of work.

The Contractor's attention is drawn to the provisions of the various StandardisedSpecifications regarding the minimum frequency of testing required. The Contractor shall,at his own discretion, increase this frequency where necessary to ensure adequate control.

On completion and submission of every part of the work to the Engineer for examination,the Contractor shall furnish the Engineer with the results of the relevant tests,measurements and levels to indicate compliance with the Specifications.

PS14 EXTENSION OF TIME DUE TO ABNORMAL RAINFALL

If abnormal rainfall or wet conditions occur during the course of the Contract, the Employermay grant an extension of time in accordance with Clause 42 of the General Conditions ofContract (2010), calculated in accordance with the formula given below for each calendarmonth or part thereof:

V = (Nw - Nn) + (Rw - Rn) X

If any value of V is negative and its absolute value exceeds Nn, then V shall be taken asequal to minus Nn.

The delay for a part of a month shall be calculated by substituting pro rata values for thevariables in the equation.

The symbols shall have the following meanings :-

V = Delay due to rain in calendar days in respect of the calendar month underconsideration.

Nw = Actual number of days during the calendar month on which a rainfall ofY mm or more per day were recorded.

Nn = Average number of days in the relevant calendar month (as derived fromexisting rainfall records provided in the project specifications) on which a rainfall of Y mm ormore per day has been recorded.

Rw = Actual rainfall in mm for the calendar month under consideration.

Rn = Average rainfall in mm for the calendar month as derived from the rainfallrecords supplied in the table below.

X = 20, unless otherwise provided in the project specifications.

Y = 10, unless otherwise provided in the project specifications.

The total delay that will be taken into account for the determination of the total extension oftime for the contract shall be the algebraic sum of the monthly totals for the period underconsideration, but if the grand total is negative, the time for completion shall not be reducedon account of abnormal rainfall. The total extension of time for any calendar month shall


not exceed (Nc – Nn) calendar days, where Nc = number of calendar days in the monthunder consideration.

The factor (Nw - Nn) shall be considered to represent a fair allowance for variations fromthe average for the number of days during which rainfall does not equal or exceed Y mmper day.

The factor (Rw - Rn) ÷ X shall be considered to represent a fair allowance for variationsfrom the average number of days during which rainfall does not equal or exceed Y mm perday, but when wet conditions prevent or disrupt work.

This formula does not take into account any flood damage, which could cause further orconcurrent delays and which should be treated separately in so far as extension of time isconcerned.

Accurate rain gaugings shall be taken at a suitable point on the site daily at 08:00 unlessotherwise agreed to by the Engineer and the Contractor shall, at his own expense, take allnecessary precautions to ensure that the rain gauges cannot be interfered with byunauthorised persons.

The extension of time V has been calculated for each month and year of the periodconcerned to indicate the possible effect of the rainfall formula. The values of V will beobtained by applying the rainfall formula and using the actual rainfall figures and thecalculated values of Rn and Nn indicated in the table.

Average Rainfall as obtained from station [0476660A1] – Heidelberg 1.

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Rn 118.3 120.1 70.4 26.5 10.9 10.6 1.1 6.5 12.9 58.9 62.4 93.3

Nn 3.8 3.8 1.9 1.2 0.3 0.4 0 0.1 0.4 1.8 2.2 3.9

PS15 SPOIL MATERIAL

No indiscriminate spoiling of material will be permitted. Surplus or unsuitable materials shallbe spoiled at a site provided by the Contractor. This site shall be approved by the localauthority in whose area it is located, and the spoiling shall comply with the applicablestatutory and municipal regulations.

PS16 TRENCHES

Trenches may not be left open during the builders' holidays should the contract extend overthis period. All additional costs as may be incurred by the Contractor in closing trenchesprior to the builders' holidays and reopening them thereafter shall be entirely for theContractor's account.

PS17 NON-WORKING DAYS

The Contractor shall not work on any statutory public holidays or on any public holidaysdeclared by the government to be statutory non-working days.

PS18 INFORMATION REGARDING ELECTRICAL SUBCONTRACT

Where electrical work has to be carried out, the Contractor shall obtain the services of anelectrical subcontractor to carry out the electrical work.

PS19 TRANSPORT OF MATERIAL

All costs for transporting materials, including overhaul, shall be included in the applicabletendered rates. All references in the Specifications to transport, overhaul and haul distancesshall be deleted irrespective of whether or not the deletion is included in these ProjectSpecifications.

PS20 MARKING OF AREAS TO BE REPAIRED AND PATCHED

The Contractor may only commence with the repair and patch work once the areas, to berepaired and patched, have been marked by the Engineer. It is the responsibility of theContractor to notify the Engineer, for the marking of the areas to be repaired and patched,at least 48 hours prior to the commencement of the repairing and patch work.

PS21 SURFACE TREATMENT MATERIAL

All material utilized must be sourced locally as far as possible.

PS22 APPLICABLE STANDARDISED SPECIFICATIONS

For the purposes of this Contract, the following COLTO Standardised Specifications for Roadand Bridge Works for State Road Authorities shall apply:

SECTION 1100 : Definitions

SECTION 1200 : General Requirements and Provisions

SECTION 1300 : Contractor’s Site Establishment on Site and General

Obligations

SECTION 1500 : Accommodation of Traffic

SECTION 1700 : Clearing and Grubbing

SECTION 3900 : Patching and Repairing Edge Breaks

SECTION 4100 : Prime Coat

SECTION 4200 : Asphalt Base and Surfacing

SECTION 4400 : Single Seals

SECTION 4800 : Treatment of an Existing Surface Exhibiting Certain Defects

SECTION 8100 : Testing Materials and Workmanship


PORTION B : VARIATIONS AND ADDITIONS TO THE STANDARDISED SPECIFICATIONS FOR THIS CONTRACT, AND PARTICULAR SPECIFICATIONS

PROJECT SPECIFICATIONS RELATING TO THE STANDARD SPECIFICATIONS AND OTHERADDITIONAL SPECIFICATIONS

In certain clauses in the standard, standardised and particular specifications, allowance is made for achoice to be specified in the project specifications between alternative materials or methods ofconstruction, and for additional requirements to be specified to suit a particular contract. Details of suchalternative or additional requirements applicable to this contract are contained in this part of the projectspecifications. It also contains the necessary additional specifications required for this particularcontract.

The number of each clause and each payment item in this part of the project specifications consists ofthe prefix B followed by a number corresponding to the relevant clause or payment item in the standardspecification.

The number of a new clause or payment item, which does not form part of a clause or a payment itemin the standard specifications and which is included here, is also prefixed by B, but followed by a newnumber which follows on the last clause or item number used in the relevant section of the standardspecifications.

SECTION 1100 : DEFINITION AND TERMS

In all cases where “Directorate Transport Planning” appears in the text or in drawings containedin this document it shall be read as “Gauteng Province”.

SECTION 1200 : GENERAL REQUIREMENTS AND PROVISIONS

B1202 SERVICES

Delete and replace the words :

“Clause 15 of the general conditions of contract” in the first sentence of the eleventhparagraph with Clause 12 of the General Conditions of Contract for construction works 2010edition.

B1205 WORKMANSHIP AND QUALITY CONTROL

Add the following :

Quality control (Scheme 1) as detailed in Section 8200 will be used for determining theacceptance levels with respect to the properties of the materials and workmanship executedby the contractor.

B1209 PAYMENT

Amend sub clause (e) Materials on site by deleting and replacing the words :

“Clause 52 of the general conditions of contract” in the first sentence of the first paragraphwith Clause 49 of the General Conditions of Contract for construction works 2010 edition.

B1210 CERTIFICATE OF PRACTICAL COMPLETION OF THE WORKS

Delete and replace the words in the first paragraph :

“Clause 54 of the general conditions of contract” in the forth line of the first sentence withClause 51 of the General Conditions of Contract for construction works 2010 edition.

B1212 ALTERNATIVE DESIGNS AND OFFERS

Add the following to the end of sub clause (m) :

"The provision for contract price adjustment in the original tender summary must not underany circumstances be altered in an alternative tender"

B1217 PROTECTION OF THE WORKS AND REQUIREMENTS TO BE MET BEFORECONSTRUCTION OF NEW WORK ON TOP OF COMPLETED IS COMMENCED

Delete and replace the words in the first paragraph :

“Clause 35 of the general conditions of contract” in the second line of the first sentence withClause 31 of the General Conditions of Contract for construction works 2010 edition.

B1224 THE HANDING OVER OF THE ROAD RESERVE

All the street lengths will be handed over to the Contractor for construction.

The Contractor may only commence with the patch and repair work once the areas to berepaired and patched have been marked by the Engineer. It is the responsibility of theContractor to notify the Engineer, for the marking of the areas to be repaired and patched,at least 48 hours prior to the commencement of the repairing and patch work.


B1229 SABS CEMENT SPECIFICATIONS

The standard cement specifications SABS 471, SABS 626, SABS 831 and SABS 1466 havebeen withdrawn and are replaced by the new SANS 50197-1 and -2: Common cements,and SANS 50413-1 and -2: Masonry cement. These specifications will be applicable to thiscontract, and the descriptions and types of cements specified, will be based on thedesignations as defined in these specifications.

B1230 WORKMEN’S COMPENSATION ACT

All labour employed on the site shall be covered by the Workmen’s Compensation Act. TheContractor shall pay in full, including the payment of the necessary levies, such amountsas are due in terms of the Act.

The manner in which Workmen’s Compensation shall be handled shall be resolved by theContractor at the commencement of the contract.

B1231 CARE OF WORKS, DAMAGE, INJURY AND INSURANCE

Compliance with Road Traffic Act:

When a service necessitates vehicles or plant travelling or working on a public road thefollowing shall apply:

The vehicles and plant shall be licensed in terms of the National Road Traffic Act 1996 (Act No. 93 of 1996) as amended.

Every driver and operator of a vehicle or an item of plant shall be in possession of a valid permit in respect of the class of vehicle or item of plant he is driving or operating.

The Contractor shall provide, erect and maintain sufficient road signs, barricades, fencingand guarding as may be necessary or required by the Engineer or by any act, regulation orstatutory authority in order to minimise the danger and inconvenience caused to vehicleand pedestrian traffic.

The Contractor by accepting this contact shall be deemed to have indemnified theEmployer and the Engineer against any claims, damages and / or costs that may arise inthis regard.

PS2 SECTION 1300 : CONTRACTOR’S SITE ESTABLISHMENT ON SITE ANDGENERAL OBLIGATIONS

B1302 MEASUREMENT AND PAYMENT

Add the following new payment item:-

Item Unit

B13.02 Supply, transport to site and erect contractsignboards Number (No.)

Add to Payment Item 13.02 the following :

The unit of measurement will be the number of signboards, as specified by the Engineer,supplied, transported and erected on site and removal thereof after completion of thecontract.


SECTION 1500 : ACCOMMODATION OF TRAFFIC

B1501 SCOPE

Add to Clause 1501 the following :

The scope of this section shall also include the preparation and submission to the Engineerfor approval of traffic management plans. The traffic management plans shall demonstratehow the Contractor intends accommodating and controlling traffic through the site. Theplans must incorporate all the requirements of the specifications in respect of theaccommodation of traffic, including the traffic control devices and the personnel involved.A traffic safety officer shall be specifically named in the Plan together with 24 hr contactdetails. Copies of the plans shall be made available to the Engineer, the Employer, LocalAuthorities, the Police and Emergency Services.

The accommodation of traffic shall generally be undertaken in the following manner:

(a) By diverting traffic through alternative routes along the existing road.(b) By dealing with traffic under construction where no diversions are possible.(c) By Stop-Go type traffic arrangement.

B1502 GENERAL REQUIREMENTS

(b) Providing Temporary Deviations

Add to Sub-clause 1502(b) the following :

The Contractor shall keep the municipal traffic departments and the Engineer fullyinformed with regard to any changes in the normal traffic flow and obtain their approvalfor these changes.

During the non-working hours, all unnecessary obstructions to the traffic shall be removedand all signs no longer applicable to the situation shall be removed or effectively covered.’

(i) Traffic Safety Officer

Add to Sub-clause 1502(i) the following :

The Contractor shall submit a CV of the candidate to the Engineer for approval before theTraffic Safety Officer is appointed. The Traffic Safety Officer shall be made available todiscuss road safety and traffic accommodation matters whenever required by the Engineer.

Delete Sub-clause 1502(i), sub-sub-clauses (ii) and (iii) and replace with the following:

(ii) Record on neat and dimensioned sketches and submit to the Engineer the positionand sign reference number where applicable of each sign, barricade, delineator,cone, amber flicker light, guardrail and permanent or temporary painted roadmarking feature. The position of each unit shall be adequately referenced to identifiable permanent features located along the site of the works.

These records shall also show the date and time at which the recorded trafficaccommodation features are certified correct by the Traffic Safety Officer, and shallbe signed by the Traffic Safety Officer before being submitted to the Engineer.

The records shall be amended whenever changes are made in the field and therevised detailed sketches shall be submitted to the Engineer. This shall include therecording of the position of flagmen and stop/go control men and their associatedtraffic accommodation equipment wherever they are used.”

(iii) Personally inspect the position and condition of each traffic accommodationfeature on the whole site of works twice each day by 9:30 and by 16:30, to recordall irregularities discovered and the remedial action taken, and to sign off ascorrect and submit to the Engineer such record sheets by 10:00 and by 17:00each day. The traffic Safety Officer shall keep a duplicate book for this specificpurpose.

The Traffic Safety Officer shall also submit to the Engineer by 10:00 each morning,a record of all matters pertinent to site safety and traffic accommodationthroughout the site of works the previous day. He shall also record the dailylabour returns of flagmen, stop/go and traffic signal control men employed.

The traffic safety officer shall be equipped with a cellular telephone and shall havea vehicle and 3 labourers at his disposal 24 hrs a day and he shall be directlyanswerable to the Contractor’s Site Agent. The Traffic Safety vehicle shall be atruck with a capacity of 5 tons and shall be equipped with a high visibility rearpanel as shown on Figure 24 of Road Signs Note No.13. The traffic Safety Officershall have a direct line of communication at all times with the police and trafficofficers responsible for the area within limits of the Contract. The provision of theRoad Safety Vehicle, driver, three labourers and the cost of the cellular telephoneshall be deemed to be included in the rates tendered for the Contractor’sestablishment on site.

Add to Sub-clause 1502(i) the following new sub-sub-clauses:

(ix) Ensure that all obstructions, soil and gravel heaps, related to the Contractorsactivities be removed before nightfall where applicable and as instructed by theEngineer and that the roads are safe for night traffic.

(x) The Traffic Safety Officer shall, in addition to the duties listed in Clause 1502 (i),also be responsible for removal of broken down vehicles off the roadway andimplementing actions requested by the traffic authorities with regard to the workto be carried out, and shall be responsible for the erection and maintenance of alltraffic signs necessary for the accommodation of traffic.”

Add the following new Sub-clauses to Clause 1502 :

(j) Public Traffic

The Contractor must plan and conduct his activities so as to bring about the least possibledisruption to the traffic on the road. All halting of traffic will require the prior approval ofthe engineer and must be pre-arranged with the appropriate traffic authorities.

In all dealings with the public the Contractor shall bear in mind the public's right to enjoythe use of the road, and the Employer's desire to interfere as little as possible with thisright. At all points of contact with the public, the Contractor shall deal with deliberatecourtesy and understanding in any discussions or disputes.

(k) Failure to comply with provisions

The failure or refusal of the Contractor to provide barricades or traffic signs at the propertime, or to take the necessary precautions for the safety and convenience of public trafficas specified or instructed by the Engineer, shall be sufficient cause for the suspension of allwork under this Contract without any additional compensation to the Contractor until therequired accommodation of traffic has been completed to the satisfaction of the Engineer.The above shall be sufficient cause for the Engineer to deduct penalties as follows:

A fixed penalty of R5 000,00 per occurrence shall be deducted for each and everyoccurrence of non-compliance with any of the requirements of Section 1500 of thestandard specifications and section B1500 of the Project Specifications.

In addition a time-related penalty of R500,00 per hour over and above the fixed


penalty shall be deducted for non-compliance to rectify any defects in theaccommodation of traffic within the allowable time after an instruction to thiseffect has been given by the Engineer. The Engineer’s instruction shall state theallowable time, which shall be the time in hours for reinstatement of the defects.Should the Contractor fail to adhere to this instruction, the time-related penaltyshall be applied from the time the instruction was given.

The penalties shall be deducted from the payment certificate for the month in which thenon-compliance occurs.

Payment will also be deducted in accordance with Payment Item B15.01 of these ProjectSpecifications.

(l) Access to work area

Construction traffic will only be permitted to enter or leave the work area at pointsapproved by the Engineer and as clearly indicated on the traffic management plans. Whenany access point is in use, flagmen shall be provided for each such point. At least twoflagmen shall be stationed at the access point to control the movement of constructiontraffic, and to warn public traffic on both lanes of the existing road. It is not the purposeof these flagmen to stop public traffic flow.

(m) Extension of time for completion

Accommodation of public traffic on the works or any delays caused thereby, as well as anysuspensions due to failure by the Contractor to comply with the provisions for theaccommodation of traffic, will not be regarded as special circumstances for an extension oftime.

B1503 TEMPORARY TRAFFIC-CONTROL FACILITIES

Replace the first sentence of the first paragraph of Clause 1503 with the following :

The Contractor shall provide, erect and maintain the necessary traffic-control devices, roadsigns, channelisation devices, barricades, warning devices and road markings (hereinafterreferred to as traffic-control devices) in accordance with these special provisions and asshown on the drawings and in the South African Road Traffic Signs Manual in conjunctionwith the latest edition of Road Signs Note No. 13 Road works and remove them when nolonger required. It shall be incumbent upon the Contractor to see to it that theabovementioned traffic-control devices are present where required at all times and arefunctioning properly, and he shall replace any that have been damaged, lost, stolen orobliterated at his own cost.

Replace the third paragraph of Clause 1503 with the following :

The type of construction, spacing and placement of traffic-control devices shall be inaccordance with the latest edition of Road Signs Note No. 13, Road works, these specialprovisions, the drawings and the South African Road Signs Manual. The recommendedarrangements of the traffic control devices illustrated in Appendices 1 to 6 of Road SignsNote No. 13 and/or drawings shall not be departed from without prior approval of theEngineer. Typical arrangements expected to be used in the Contract are given on thetender drawings.

However, this shall not absolve the Contractor of his obligations in preparing trafficmanagement plans as per this Project Specification.

The details shown for spacing and placement of traffic-control facilities may however, berevised at the discretion of the Engineer where deemed necessary to accommodate localsite geometry and traffic conditions

(b) Road signs and barricades

Add to Sub-clause 1503(b) the following:-

The Contractor shall be responsible for the protection and maintenance of all signs, andshall at his own cost replace any that have been damaged, or lost, or stolen.

All temporary road signs shall be mounted on portable supports for the easy moving ofsigns to temporary positions. The only permitted method of ballasting the sign supportsshall consist of durable sandbags filled with sand of adequate mass to prevent signs frombeing blown over by wind. The cost of the sandbags shall be included for in the tenderedrates for the various types of temporary road signs.

The traffic-control devices, temporary signs and devices required in the Contract are thosedesignated in Road Signs Note No.13.

The covering of permanent road signs, if applicable, shall be by utilising a hessian bag,which shall be pulled over the sign in the form of a hood and fastened to the sign posts.Plastic bags or other materials and fastening by means of adhesive tape shall not bepermitted. The cost of covering of permanent road signs shall be deemed to be coveredby the tendered rates of items B15.01.

No work may proceed on any section where accommodation of traffic is required until suchtime as the relevant requirements with regards to signposting are met and writtenapproval of the Engineer is obtained. The Contractor shall keep sufficient surplus signs,delineators and barricades on the site to allow for the immediate replacement of damagedor missing items, in any case, within three hours of instructions having been given by theEngineer. Delineators shall be of the flexible plastic reversible variety and not of the rigidmetal variety.

Should the Contractor fail to respond to an instruction to re-erect a road sign within thedesignated time or fail to comply with the requirements, the work on that section will besuspended without any compensation to the Contractor.

(c) Channelisation devices and barricades

Add to Sub-clause 1503(c) the following :

Delineators shall be of plastic and shall be capable of withstanding winds caused bypassing traffic in typical working conditions without falling over. To achieve this, the baseshall be ballasted using sand bags.

Traffic cones manufactured in a fluorescent red-orange or red plastic material shall beused only at short term lane deviations during daylight. Cones used on all deviations shallbe 750mm high. Lane closures which continue into the night time shall be demarcated bydelineators only.

The use of steel drums as channelisation devices will not be allowed on this Contractunless instructed by the Engineer. Channelisation shall be effected by the use ofdelineators or cones as detailed in Road Signs Note No. 13 – Road works.

(e) Warning devices

Add to Sub-clause 1503(e) the following :

All construction vehicles and plant used on the works shall be equipped with rotatingamber flashing lights and warning boards as specified. All vehicles and plant shall obtain aclearance permit from the Engineer before being allowed onto the site.

Rotating lights shall have an amber lens of minimum height of 200mm and shall bemounted to ensure clear visibility from all directions. The lights on construction vehiclesshall not be switched on while vehicles are being operated on unrestricted sections of apublic road, but shall be switched on while construction vehicles are operating within theaccommodation of traffic area, as the vehicles decelerate to enter a construction area, and


as the vehicles accelerate to the general speed when entering the road from aconstruction area. Lights on plant shall operate continuously while the plant is workingalongside sections of road open to public traffic.

All LDV's and cars operating on site shall also be equipped with rotating amber flashinglights which shall be placed so as to be clearly visible and operated continuously while thevehicles are manoeuvring in or out of traffic or are travelling or parked alongside roadsopen to public traffic.

Rotating lights and the "Construction Vehicle" signs on the Contractor's vehicles and plantshall not be paid for separately but shall be included in the rates covering the use of thevehicles.

The Contractor shall apply and maintain lights together with temporary mounting brackets,to the approval of the Engineer. Vehicles and plant that do not comply with theserequirements shall be removed from the site.

The Contractor shall ensure that all his personnel, excluding those who are permanentlyoffice bound, are equipped with reflective safety jackets and that these are worn at alltimes when working on or near to the travelled way. Any person found not wearing areflective jacket under these circumstances shall be removed from the site until such timeas he is in possession of and wearing a reflective jacket. Reflective safety jackets shall bekept in good condition and any jackets that are, in the opinion of the Engineer, ineffectiveshall be immediately replaced by the Contractor.

Add the following New Sub-clauses to Clause 1503 :

(g) Other signs and facilities

The Engineer may instruct the Contractor to provide any other road sign, reflective tape,etc not measured in standard pay items. The road signs shall conform to therequirements of the South African Traffic Signs Manual, Road Note No. 13 or specificationprovided by the Engineer.

The Contractor shall inform the general public of the intended road works, constructionperiod and accommodation of traffic proposal through press releases in local and provincialnewspapers.”

Cones shall be manufactured and positioned in accordance with the details specified onthe drawings.

All traffic cones and road signs shall be kept clean and visible at all times. All bituminousor other foreign material shall be removed by the Contractor, or the dirty traffic cones androad signs shall be replaced with new ones at the cost of the Contractor, as directed byand to the satisfaction of the Engineer.

(h) Safety jackets

The Contractor will be responsible to ensure that all construction workers, staff of theEngineer and visitors shall wear safety jackets when moving around on site. The jacketsshall be of an approved type, orange in colour and shall be to the approval of theEngineer. The Contractor shall provide the Engineer with six jackets. No separate paymentwill be made for the jackets.


Add to payment Item 15.01 as follows :

The tendered rate shall also include for the preparation of traffic management plans andtheir submission to the Engineer for approval.

The tendered rate shall also include for all costs associated with rehabilitating the roadunder traffic and for complying with the restricted working conditions as per ClauseSCC 13.1 of the Special Conditions of Contract.

The tendered rate shall also include for all costs associated with the supply, erect,maintaining, relocating and removal after completion of all temporary road signs,barricades, devices and other signs and facilities.

SECTION 1700 : CLEARING AND GRUBBING


Item Unit

B17.01 Clearing and grubbing m²

The unit of measurement for clearing the street surface is the square meter cleared to thesatisfaction of the Engineer.

Add to Payment Item 17.01 the following :

Clearing and grubbing for the construction of camp sites shall not be measured separately.Payment shall be regarded as included in the rates tendered for the applicable items forthe Contractors establishment on site.

The portion of the street surfacing between the inner edge of the kerb line will be clearedof sand and all unwanted material including vegetation to the satisfaction of the Engineerbefore any remedial or surfacing work is undertaken. The tendered rate will include fullcompensation for all work necessary for clearing of streets surfaces of foreign materialincluding vegetation growth and the disposal thereof. Only street areas designated by theEngineer in writing and cleared to the satisfaction of the Engineer will be paid for.

SECTION 4100 : PRIME COAT

B4102 MATERIALS

(a) Priming Material

Add to the words“, such as MSP 1 or similar, ” to the last of the listed priming materials, thatis inverted bitumen emulsion.

B4104 WEATHER AND OTHER LIMITATIONS

Delete adverse condition (g) of Clause 4104 and replace with the following :

(g) when the moisture content of the top 50mm of the base layer is more than 50%of the optimum moisture content as determined by the Engineer.

SECTION 4200 : ASPHALT BASE AND SURFACING



Delete the firs paragraph of Payment Item 42.20 (b) and replace it with the following :

The unit of measurement will be the square meter placed in the patch and in accordancewith the specified requirements and to a nominal thickness of 25mm. No payment will bemade for material placed in excess of the nominal thickness and no payment will be madefor material wasted.

SECTION 8100: TESTING MATERIALS AND WORKMANSHIP

B8111 TESTS ON PAVEMENTS

B8111 (b) Straight-Edge Test for Surface Irregularities on Surfaces with a Coarse SurfaceTexture

Add to Sub-clause 8111(b) the following:

The Contractor shall perform surface irregularity tests on resurfacing by means of a 3,0mstraight-edge with the necessary wedge as described in Clause 8111 (b), and shall havethe straight-edge and wedge on site throughout the production of the resurfacing for theuse of himself during process control testing and for the use of the Engineer duringacceptance control testing.


Item 81.03 Providing testing equipment

Add the following additional sub item:

Item Unit

B81.03 (c) Aluminium Straight edge 3m long plus calibratedwedge Number (No.)

SECTION 8200 : QUALITY CONTROL (SCHEME 1)

B8201 SCOPE

Add the following to Clause 8201 of the Specifications:

Quality control shall be carried out in accordance with the requirements of Section 8300:Quality Control (Scheme 1).

B8209 PROCESS CONTROL BY THE CONTRACTOR

Add to Clause 8309 the following :

For the purpose of this Contract process or quality control by the Contractor comprises atleast the following:

Soil Tests:

Field densities, maximum dry density and optimum moisture content determinations, CBR,UCS, indicator tests (grading and PI), moisture contents, solid densities and chemical testsrelating to stabilizing agent contents;

Aggregate tests:

Grading, flakiness index, average least dimension (ALD);


B I L L O F Q U A N T I T I E S

Reseal of RoadsGreen: Diluted SprayCyan: Slurry SealBlue: Premix

Length Width Area (m2) ApplicationS H A L I M A R R I D G E

845 7.0 5,915 slurry260 7.0 1,820 slurry282 7.0 1,974 slurry245 7.0 1,715 slurry145 7.0 1,715 slurry

Potholes 100 patch

R E N S B U R G210 6.0 1,260 slurry210 6.0 1,260 slurry210 6.0 1,260 slurry380 6.0 2,280 slurry210 6.0 1,260 slurry210 6.0 1,260 slurry380 7.7 2,926 slurry290 7.0 2,030 slurry290 7.0 2,030 slurry210 6.7 1,407 slurry300 9.2 2,760 slurry80 7.0 560 slurry80 7.0 560 slurry

210 6.0 1,260 slurry420 6.0 2,520 slurry210 6.0 1,260 slurry410 7.4 3,034 slurry110 7.4 814 slurry420 6.0 2,520 slurry

Potholes 200 patch

H E I D E L B E R G760 7.3 5,548 slurry100 7.3 730 premix80 9.4 752 slurry

770 9.0 6,930 slurry170 11.0 1,870 slurry205 12.3 2,522 diluted400 8.9 3,560 diluted280 7.9 2,212 diluted190 10.9 2,071 slurry230 7.3 1,679 slurry390 8.1 3,159 diluted165 7.4 1,221 slurry

End St (Meyer - Cul De Sac) 150 7.7 1,155 diluted930 7.7 7,161 diluted

Fraser St (Mare - Graham) 210 7.4 1,554 dilutedGraham St (Fraser - Hospital) 325 10.7 3,478 dilutedGraham St (Mare - Cul de Sac) 140 7.4 1,036 diluted

380 14.4 5,472 premix280 11.5 3,220 diluted110 8.0 880 diluted570 7.3 4,161 diluted110 7.4 814 slurry230 11.0 2,530 slurry400 7.6 3,040 diluted640 9.0 5,760 slurry130 11.2 1,456 diluted

Sagar St (Kismet – Kismet)Simla St (Kismet – Sundesh)Roshini St (Sundesh – Kirti)Sundesh St (Kismet - Sagar) Kirti St (Kismet – Sagar)

Coen Labuschagne (Loveday – Buitenkant)Edward (Roets – JG Strydom)Edward (Hoek - Vrede)Hoek (Loveday – Cul de sac)JG Strydom (Bindon - Cul-de-Sac)JG Strydom (Edward – Loveday)JG Strydom (Loveday – Bree)Loveday (Eugene Marais – Roets)Loveday (Hoek - Schuins)Roets (Suttman - Hertzog)Romyn (Edward – Loveday)Romyn (Loveday intersection)Vlok (Loveday intersection)Vos (Bindon - Cul-de-Sac)Vos St (Suttman - Cilliers)Walker (Bindon - Cul-de-Sac)Walker (Loveday – Bree)Walker (Loveday – Cul de sac)Zuid St (Bindon - Loveday)

Albert St (Reitz - Faraday)Albert St (Intersection Reitz St)Apsey & End St IntersectionApsey St (Schoeman - End)Arnoldi St (Kruger - Cul De Sac)Beecham St (du Preez - Louw)Berlyn St (Louw - vd Westhuizen)Blyth Ave (von Geusau - Graham)Burger St (Viljoen - Voortrekker)Chris (Reitz – Schoeman)Du Preez St (Langlaagte - Merz)Du Toit St (Viljoen - Rissik)

Fenter St (Jordaan - Merz)

Hospital St (Merz – Voortrekker)Hospital St (von Geusau - Graham)Jordaan St (Hospital – Cul de sac)Jordaan St (Louw – Voortrekker)Kooperasie St (Liebenberg - Viljoen)Kruger (Liebenberg – van Zyl)Langlaagte St (Louw - vd Westhuizen)Liebenberg St (Apsey - Cul De Sac)Liebenberg St (Oos - Voortrekker)

120 14.5 1,740 diluted60 14.5 870 premix

100 8.1 810 diluted225 6.1 1,373 slurry195 8.0 1,560 slurry200 7.7 1,540 diluted275 7.3 2,008 slurry280 11.4 3,192 diluted160 14.4 2,304 premix230 8.4 1,932 slurry110 19.3 2,123 slurry400 7.2 2,880 premix395 8.0 3,160 diluted100 8.3 830 slurry210 7.9 1,659 slurry290 7.8 2,262 diluted190 8.0 1,520 diluted120 9.4 1,128 slurry110 7.1 781 slurry330 7.4 2,442 slurry260 7.9 2,054 slurry400 12.0 4,800 slurry

Gladiola St (Begonia – Protea) 100 7.4 740 premix0

Potholes 400 patch

R A T A N D A300 7.0 2,100 premix

Potholes 100 patch

A S T O N L A K EAccess road 600 6.0 3,600 premix

Potholes 200 patch

J O R D A A N P A R K270 7.4 1,998 slurry270 7.4 1,998 slurry

0 slurry0 slurry

Potholes 100 patch

J A M E S O N P A R K700 6.0 4,200 slurry

Potholes 400 patch

V I S C H K U I LFirst St 1,590 5.0 7,950 slurryThird St 2,190 5.0 10,950 slurryPotholes 400 patch

T O T A L 25,742 197,773

Louw St (Strydom - Jacobs)Louw St (Jacobs intersection)Mare St (Marais - Cul De Sac)Oos St (Arnoldi - Viljoen)Pretorius (Ueckermann - Mare)Pretorius St (vd Westhuizen - du Preez)Reitz St (Chris - Albert)Rissik St (Voortrekker - Oos)Schoeman (R23 – von Geusau)Sixth Ave (Wes – Unie)Smit St (Schoeman - Mare)Station St (Meyer - Poortjie)Strydom St (Louw - Du Preez)Ueckermann St (Jordaan - Marais)Unie St (HF Verwoerd - Strydom)van Driel St (Hospital - von Geusau)vd Westhuizen (Spruyt - Langlaagte)Viljoen St (Oos - 120m)Viljoen St (Pepperboom - Kooperasie)von Geusau Ave (Schoeman – Freeman)von Geusau Ave (v Driel - Freeman)Voortrekker St (Viljoen - Schoeman)

Boschhoek

Zebra (Gemsbok - Bosbok)Esme

Disa (Smuts - Lark)

SECTION 1300ITEM DESCRIPTION UNIT QTY RATE AMOUNT

Rand

13 Contractor's Establishment on site and General Obligations

13.01 Contractor's General Obligations

(a) Fixed obligations Sum 1

(b) Time related obligations Month 4

B13.02 Supply, transport to site and erect Contract Sign Boards No 2

S U B T O T A L S E C T I O N 1 3 0 0

SECTION 1500ITEM DESCRIPTION UNIT QTY RATE AMOUNT

Rand

15 Accommodation of Traffic

B17.01 m 25,742


SECTION 1700

ITEM DESCRIPTION UNIT QTY RATE AMOUNT

Rand

17 CLEARING AND GRUBBING

B17.01 Clearing all Sand and unwanted material from the Roads m² 197,773


SECTION 3900


Rand

39 PATCHING AND REPAIRING EDGE BREAKS

39.01 Sawing asphalt or cemented pavement layers for patching:

(a) Sawing asphalt

(1) Not exceeding 50 mm m² 1,700

(2) Exceeding 50 mm but not exceeding 100 mm m² Rate Only

(3) Exceeding 100 mm m² Rate Only

Accommodating traffic and maintaining temporary deviations

(1) Not exceeding 50 mm m² Rate Only

(2) Exceeding 50 mm but not exceeding 100 mm m² Rate Only

(3) Exceeding 100 mm m² Rate Only

39.02 Excavation in existing pavements for patching in :

(a) Asphalt layers m³ 85

(b) Cemented layers m³ Rate Only

(c) Other layers (specify type) m³ Rate Only

39.03 Backfilling of excavations for patching with :

(1) Not exceeding 5 m² m³ Rate Only

(2) Exceeding 5 m² but not exceeding 100 m² m³ Rate Only

(3) Exceeding 100 m² m³ Rate Only

(1) Not exceeding 5 m² m³ 85

(2) Exceeding 5 m² but not exceeding 100 m² m³ Rate Only

(3) Exceeding 100 m² m³ Rate Only

39.04 Compacting the floor of excavations for patching m² 1,700


SECTION 4100


Rand

41 PRIME COAT

41.01 Prime coat:

(a) MC-30 cut-back bitumen litre Rate Only

(b) Sawing cemented pavement layers to an average depth:

(a) Chemically stabilized pavement material (specify the pavement material and the stabilizing agent) for a patch with a surface area:

(b) Base material stabilized with bituminous emulsion (specify the emulsion) for a patch with a surface area:

(b) MC-70 cut-back bitumen litre Rate Only

(c) EHVIRO prime litre 1,190

41.03 litre 1,190


SECTION 4800


Rand

48.01 Treatment with diluted bituminous emulsion (fog spray):

(a) 30% bitumen emulsion m² 52,817

(b) 40% bitumen emulsion m² Rate Only

(c) 50% bitumen emulsion m² Rate Only

(d) 60% bitumen emulsion m² Rate Only

48.02 Texturing:

(a) Tack coat (specify binder) litre Rate Only

m³ Rate Only

48.03 Slurry seal:

litre 87,052

(b) Slurry applied by hand m² Rate Only

(c) Slurry applied by spreader box m² 124,360

(d) Slurry applied by hand t Rate Only

(e) Slurry applied by spreader box t Rate Only

48.04 Screed of asphalt or coarse slurry:

(a) Tack coat using 30% stable-grade bitumen emulsion litre 10,567

(b) Continuously-graded asphalt (TPA medium) m² 15,096

(c) Coarse grade slurry m³ Rate Only

48.05 Repairing edge breaks in surfacing:

Extra over item 41.01 for applying the prime coat in areas accessible only to hand held equipment

TREATMENT OF AN EXISTING SURFACE EXHIBITING CERTAIN DEFECTS

(b) Application of slurry seal with double-washed aggregate

(a) Tack coat using 30% bitumen emulsion (specify type and rate of application)

(a) Tack coat using 30% bitumen emulsion litre Rate Only

t Rate Only

48.06 Cleaning cracks with compressed air km 0.00

48.07

(a) Herbicide litre Rate Only

(b) MSP/1 or similar primer litre Rate Only

litre Rate Only

(d) Hot bitumen rubber litre 0

(e) Other specified agents (type indicated) litre Rate Only

48.08 Cold rubber-slurry mix for sealing cracks m³ Rate Only

48.09 Rolling the cracks m Rate Only

48.1 Planning m² Rate Only

48.11 Fog spraying on planed surfaces:

(a) Hand spraying litre Rate Only

(b) Spraying with mechanical equipment litre Rate Only

48.12 Rolling planed surfaces m²-pass Rate Only

48.13 Filling depressions in planed surfaces (asphalt) t Rate Only


SECTION 8100


Rand

81 Testing Materials and Workmanship

81.03 Providing testing equipment

Occupational health and Safety Act

Occupational Health and Safety Plan Sum 1

Safety Officer Month 3

Month 3 3,750.00

(b) Reconstructing edges using medium continuously-graded asphalt

Applying bituminous binders and herbicides for sealing cracks:

(c) Anionic stable-grade emulsion mixed with synthetic modifiers

Community Liasion Officer


S U M M A R Y

ITEM DESCRIPTION AMOUNT

Rand

13 Contractor's Establishment on site and General Obligations

15 Accommodation of Traffic

17 CLEARING AND GRUBBING

39 PATCHING AND REPAIRING EDGE BREAKS

41 PRIME COAT

48

81 Testing Materials and Workmanship

S U B T O T A L

add contingencies (10%)

add VAT (15%)

T O T A L

TREATMENT OF AN EXISTING SURFACE EXHIBITING CERTAIN DEFECTS

K.3 FORM OF OFFER AND AGREEMENT

The “FORM OF OFFER” is in the second document with Quantity List.

ACCEPTANCE

By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the Tenderer'soffer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with theConditions of Contract identified in the Contract Data. Acceptance of the Tenderer's offer shall form an agreementbetween the Employer and the Tenderer upon the terms and conditions contained in this Agreement and in theContract that is the subject of this Agreement.

The terms of this contract, are contained in

Part 1 Agreements and Contract Data, [which includes this Agreement]

Part 2 Pricing Data

Part 3 Scope of Work

Part 4 Site Information

and drawings and documents or parts thereof, which may be incorporated by reference into Parts 1 to 4 above.

Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed inthe tender Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the Employerduring this process of offer and acceptance, are contained in the Schedule of Deviations attached to and formingpart of this Agreement. No amendments to or deviations from said documents are valid unless contained in thisSchedule, which must be duly signed by the authorized representative[s] of both parties.

The Tenderer shall within two weeks after receiving a completed copy of this Agreement, including the Schedule ofDeviations [if any], contact the Employer's agent [whose details are given in the Contract Data] to arrange thedelivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of theConditions of Contract identified in the Contract Date at, or just after, the date this Agreement comes into effect.Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of thisAgreement.

Notwithstanding anything contained herein, this Agreement comes into effect on the date when the Tendererreceives one fully completed original copy of this document, including the Schedule of Deviations [if any]. Unlessthe Tenderer [now Contractor] within five days of the date of such receipt notifies the Employer in writing of anyreason why he cannot accept the contents of this Agreement, this agreement shall constitute a binding contractbetween the parties.

Signature(s) ___________________________ _______________________________

Name(s) ___________________________ _______________________________

Capacity ___________________________ _______________________________

For the

Tenderer _______________________________________________________________

[name and address of organization]

Name &

Signature of Witness ___________________________ ______________________________

Date _________________________________

SCHEDULE OF DEVIATIONS

2017 - K03 Form of Offer.doc - 1 of 3

Notes:

1. The extent of deviations from the Tenderer documents issued by the Employer prior the tenderclosing date is limited to those permitted in terms of the Conditions of Tender.

2. A Tenderer’s covering letter shall not be included in the final contract document. Should any matterin such, letter, which constitutes a deviation as aforesaid become the subject of agreementsreached during the process of, offer and acceptance, the outcome of such agreement shall berecorded here.

3. Any other matter arising from the process of offer and acceptance either as a confirmation,clarification or change to the tender documents and which is agreed by the Parties becomes andobligation of the contract shall also be recorded here.

4. Any change or addition to the tender documents arising from the above agreements and recordedhere shall also be incorporated into the final draft of the Contract.

1. Subject _________________________________________________________________________

Details

___________________________________________________________________________________

2. Subject

Details

_________________________________________________________________________________

3. Subject

Details

_________________________________________________________________________________

4. Subject

Details

_________________________________________________________________________________

5. Subject

Details

_________________________________________________________________________________

6. Subject

Details

_________________________________________________________________________________

By the duly authorized representative signing this Schedule of Deviations, the Employer and the Tenderer agree toand accept the foregoing Schedule of Deviations as the only deviations from and amendments to the documentslisted in the Tender Data and addenda thereto as listed in the tender Schedules, as well as any confirmation,clarification or change to the terms of the offer agreed by the Tenderer and the Employer during this process ofoffer and acceptance.


It is expressly agreed that no other matter whether in writing, oral communication or implied during the periodbetween the issue of the tender documents and the receipt by the Tenderer of a completed signed copy of thisagreement shall have any meaning or effect in the contract between the parties arising from this Agreement.

FOR THE TENDERER:

Signature(s) ___________________________ ________________________________

Name(s) ___________________________ ________________________________

Capacity ___________________________ ________________________________

________________________________________________________________

________________________________________________________________

(Name and address of organization)

Name & Signature of Witness ____________________________________________________________

Date: _____________________

FOR THE EMPLOYER:

Signature(s) ___________________________ ________________________________

Name(s) ___________________________ ________________________________

Capacity ___________________________ ________________________________

________________________________________________________________

________________________________________________________________

(Name and address of organization)

Name & Signature of Witness ____________________________________________________________

Date: ______________________


K.4 FORM OF GUARANTEE

WHEREAS _____________________________________________________________________________

[hereinafter referred to as "the Employer"] entered into, a Contract with

____________________________________________________________________________________

[hereinafter called "the Contractor"] on the ________________________ day of ___________20___ for the construction of

____________________________________________________________________________________

at ____________________________________________________________________________________

AND WHEREAS it is provided by such Contract that the Contractor shall provide the Employer with security by way of a guarantee for the due and faithful fulfilment of such Contract by the Contractor;

AND WHEREAS

__________________________________________________________________________________

Has/have at the request of the Contractor, agreed to give such guarantee:

NOW THEREFORE WE,

__________________________________________________________________________________

Do hereby guarantee and bind ourselves jointly and severally as Guarantor and Co-principal Debtors tothe Employer under renunciation of the benefits of division and excussion for the due and faithfulperformance by the Contractor of all the terms and conditions of the said Contract, subject to thefollowing conditions:

1. The Employer shall, without reference and/or notice to us, have complete liberty of action to actin any manner authorized and/or contemplated by the terms of the said Contract, and/or to agreeto any modifications, variations, alterations, directions or extensions of the Completion Date ofthe Works under the said Contract, and that its rights under this guarantee shall in no way beprejudiced nor our liability hereunder be affected by reason of any steps which the Employermay take under such Contract or of any modification, variation, alterations of the CompletionDate which the Employer may make, give, concede or agree to under the said Contract.

2. The Employer shall be entitled, without reference to us, to release any guarantee held bi it, andto give to or compound or make any other arrangements with the Contractor.

3. This guarantee shall remain in full force and effect until the issue of the Certificate of Completionin terms of the Contract, unless we are advised in writing by the Employer before the issue of thesaid Certificate of his intention to institute claims, and the particular thereof, in which event thisguarantee shall remain in full force and effect until all such claims have been paid or liquidated.

4. The Guarantor reserves the right to withdraw from this guarantee by depositing the GuaranteedSum with the beneficiary, whereupon the Guarantor's liability hereunder shall cease.

2017 - K04 Form of Guarantee.doc - 1 of 2

5. Our total liability hereunder shall not exceed the sum of

____________________________________________________________________________

(R _________________________________)

6. The Guarantor reserves the right to withdraw from this guarantee by depositing the GuaranteedSum with the beneficiary, whereupon the guarantor’s liability hereunder shall cease.

7. We hereby choose our address for the serving of all notices for all purposes arising herefrom as

___________________________________________________________________________

IN WITNESS WHEREOF this guarantee has been executed by us at

___________________________________________________________________________

on this _________________________________ Day of ___________________________ 20 _____

As witnesses:

1. ________________________________ Signature __________________________________

2. ________________________________ Signature __________________________________

Duly authorized to sign on behalf of ______________________________________________________

Address: _______________________________________________

___________________________________________________

___________________________________________________

___________________________________________________

2017 - K04 Form of Guarantee.doc - 2 of 2

K.5 GENERAL CONDITIONS OF CONTRACT

The following publication will constitute The General Conditions of this CONTRACT

“GENERAL CONDITIONS OF CONTRACT FOR WORKS FOR CONSTRUCTION WORKS [2010]”

CONTRACT DATA

CONDITIONS OF CONTRACT

The General Conditions of Contract for Construction Works [2010]. published by the South AfricanInstitution of Civil Engineering, is applicable to this Contract.

Copies of these Conditions of Contract may be obtained from the South African Institution of CivilEngineering, Tel 011-805 594.

PART 1 : DATA PROVIDED BY THE EMPLOYER

The following contract specific data are applicable to this Contract::

Clause

1.1.4 The Employer is the Lesedi Local Municipality

1.2.2 The Employer’s address for receipt of communications is: Physical address: Postal address: Lesedi Local Municipality P.O Box 201 C/O du Preez & H F Verwoerd Street HEIDELBERG HEIDELBERG 14381438 Telephone: 016-340 4300 Fax: 016-340 4363

1.1.15 The Engineer is the Lesedi Local Municipality

1.2 The Engineer’s address for receipt of communications is the same as above

1.6 The special non-working days are all applicable public holidays.

1.6.1 The year-end break commences on 13 December 2013 and ends on 6 January 2014

2.3The Engineer is required in terms of his appointment with the Employer to obtain thefollowing specific approvals from the Employer:

2017 - K05 General Conditions of Contract.doc - 1 of 5

Clause - Certify additional costs/expenditure

- Taking over of the Works

– Determining extension of Time for Completion

7 The Form of Guarantee must substantially contain the wording of the document included as"Form of Guarantee". See page 73.

7The liability of the Guarantee shall be for the amount of 10% of the Contract Price OR if notsubmitted equal to 15% retention as the work progresses.

7The Form of Guarantee is to be delivered within 14 [fourteen]days after the CommencementDate

10The Contractor shall commence executing the Works within twenty-eight [28] days after thedelivery of the letter of acceptance or immediately after such time as the Contractor's healthand safety plan has been approved and the initial requirements have been complied with.

35.1.1.2.2 The value of materials supplied by the Employer to be included in the insurance sum is R Nil.

35.1.1.2.3The amount to cover professional fees for repairing damage and loss to be included in theinsurance sum is R300,000.00

35.1.2A Coupon Policy for Special Risks is to be issued. [To be approved by the Employer's ClaimsManagement Services Provider]

35.1.3The limit of the liability insurance is R5,000,000.00 for any single claim - the number of claimsto be unlimited during the construction and Defects Liability period.

35.1.4The following additional and varied insurances are required: Not applicable

37.2.3The percentage allowances to cover all charges for the Contractor's and subcontractor'sprofits, timekeeping, clerical work, insurance, establishment, superintendence and the use ofhand tools is 10%

42.1The whole of the Works shall be completed within 4 months with effect from the commencement date.

43.1The penalty for failing to complete the Works is R1000.00 per day or part thereof, beyond thestated completion date, for each individual work order or instruction

49.1.5The percentage advance on materials not yet built into the Permanent Works is eighty percent[80%]


Clause

49.3 The percentage retention on the amounts due to the Contractor is 10% or 15% as applicable

49.3 The limit of retention money is 10% or 15% of the Contract Price as applicable

49.6 A Retention Money Guarantee is not permitted

53.1The Defects Liability Period is twelve (12) calendar months.

2.5

Variations to the Conditions of Contract are:Add the following subclause to Clause 2.5:2.5.2.5 "Only the Engineer or the Engineers representative shall have the right to Issueinstructions to the Contractor. Should the Contractor therefore accept any instruction from anyperson except the Engineer, the Engineer shall have the right to recuse certification of anyamount due to the Contractor as a result of the Contractor accepting such instruction. TheContractor shall be held responsible for any result of such wrongful instructions" 1.

4.5 Add the following at the end of Subclause 4.5

"4.5.3 The Employer and the Contractor hereby agree, in terms of the provisions of Section37[2] of the Occupational Health and Safety Amendment Act, 1993 (Act 85 of 1993),hereinafter referred to as 'the Act', that the following arrangements and procedures shallapply between them to ensure compliance by the Contractor with the provisions of theAct:

[i] The Contractor undertakes to acquaint the appropriate officials and employees ofthe Contractor with all relevant provisions of the Act and the Regulationspromulgated In terms of the Act.

[ii] The Contractor undertakes that all relevant duties, obligations and prohibitionsimposed in terms of the Act and Regulations on the Contractor will be fullycomplied with.

[iii] The Contractor accepts sole liability for such due compliance with the relevantduties, obligations and prohibitions imposed by the Act and Regulations andexpressly absolves the Employer from himself being obliged to comply with any ofthe aforesaid duties, obligations and prohibitions, with the exception of suchduties, obligations and prohibitions expressly assigned to the Employer in terms ofthe Act and its associated Regulations.

[iv] The Contractor agrees that any duly authorized officials of the Employer shall beentitled, although not obliged, to take such steps as may be necessary to monitorthat the Contractor has conformed to his undertakings as described in paragraphs[i] and [ii] above, which steps may include, but will not be limited to, the right toinspect any appropriate site or premises occupied by the Contractor, or anyappropriate records or safety plans held by the Contractor.

[v] The Contractor shall be obliged to report forthwith to the Employer and Engineer any investigation, complaint or criminal charge which may arise as a consequence of the provisions of the Act and Regulations, pursuant to work performed in terms of this Contract, and shall, on written demand, provide full details in writing, to the Employer and Engineer, of such investigation, complaint or criminal charge.

4.5.4 The Contractor shall furthermore, in compliance with Constructional Regulations 2003 to the Act:



Clause

[i] Acquaint himself with the requirements of the Employer's health and safetyspecification as laid down in regulation 4(1)(a) of the ConstructionRegulation 2003, and prepare a suitably and sufficiently documentedhealth and safety plan as contemplated in regulation 5(1) of theConstruction Regulation 2003 for approval by the Employer or hisassigned agent. The Contractor's health and safety plan and riskassessment shall be submitted to the Employer for approval withinfourteen (14) days after receiving a completed copy of the Agreement andshall be implemented and maintained from the Commencement of theWorks.

[ii] The Employer, or his assigned agent, reserves the right to conduct periodic audits,as contemplated in the Construction Regulations 2003, to ensure that theContractor is compliant in respect of his obligations. Failure by the Contractor tocomply with the requirements of these Regulations shall entitle the Engineer, atthe request of the Employer or his agent, to suspend all or any part of the Works,with no recourse whatsoever by the Contractor for any damages incurred as aresult of such suspension, until such time that the Employer or his agents aresatisfied that the issues in which the Contractor has been in default have beenrectified."

10

Add the following to subclause 10.1 after ..... Commencement Date", in line 4: "subject to the Contractor having an approved project specific health and safety plan in terms ofthe Occupational Health and Safety Act 1993: Construction Regulations 2003 and complied withthe initial requirements thereof."

11.1

Add the following to subclause 11[1][1] between “…… site," and "the location….” in line 1: "subject to the Contractor having an approved project specific health and safety plan in terms of the Occupational Health and Safety Act 1993: Construction Regulations 2003 and complied with the initial requirements thereof,"

Add new subclause 49.1.8:

35.9

ADD THE FOLLOWING:"In the event of any claim arising under the policy or policies held, the Contractor shall without delay take all the necessary steps to lodge his claim in the joint behalf of himself and the Municipality, and the claim submitted shall cover all costs to repair and make good in terms of Sub-clause 35[1][b]. The Contractor shall submit copies of all claims and related documents to theEngineer.

42.4.4

DELETE AND REPLACE WITH:"If an extension of time is granted and for which compensation is payable in terms of the Contract,the Contractor shall be paid in accordance with the rates bided at the closing of bids and in terms of the Contract."

PART 2: DATA PROVIDED BY THE CONTRACTOR

Clause

1(1)[h] The Contractor is .........................................................................................................................

1(2) The Contractor's address for receipt of communications is:

Physical address: Postal address:

Telephone: _____________________________________

Fax: E-mail:

1[1][m] The time for completing the works is 4 months

37(2)(b) The percentage allowances to cover all charges for the Contractor's and subcontractor's profits,timekeeping, clerical work, insurance, establishment, superintendence and the use of hand toolsis 10%

46(3) The rate for special materials, exclusive of value-added tax (VAT) are:

............................


K.06 AGREEMENT IN TERMS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, 1993(ACT NO. 85 OF 1993)

THIS AGREEMENT made at ____________________________________________________________

on this the ____________________ day of _______________________ in the year ________________

between THE LESEDI LOCAL MUNICIPALITY {hereinafter called "the Employer”] of the one part,herein represented by

in his capacity as ____________________________________________________________________

and

__________________________________________________________________________________[hereinafter called “the Mandatory”] of the other part, herein represented by

__________________________________________________________________________________

In his capacity as ____________________________________________________________________

WHEREAS the Employer is desirous that certain works be constructed,viz ........................................................................................................................................... and hasaccepted a Bid by the Mandatory for the construction, completion and maintenance of such Works andwhereas the Employer and the Mandatory have agreed to certain arrangements and procedures to befollowed in order to ensure compliance by the Mandatory with the provisions of the Occupational Healthand Safety Act, 1993 [Act 85 of 1993];

NOW THEREFORE THIS AGREEMENT WITNESSETH AS FOLLOWS :

1. The Mandatory shall execute the work in accordance with the Contract Documents pertaining tothis Contract.

2. This Agreement shall hold good from its Commencement Date, which shall be the date of awritten notice from the Employer or Engineer requiring him to commence the execution of theWorks, to either

[a] the date of the Final Approval Certificate issued in terms of Clause 52.1 of the GeneralConditions of Contract (2010) [hereinafter referred to as "the GCC"],

[b] the date of termination of the Contract in terms of Clauses 54, 55 or 56 of the GCC.

3. The Mandatory declares himself to be conversant with the following :

[a] All the requirements, regulations and standards of the Occupational Health and Safety Act[Act 85 of 1993], hereinafter referred to as "The Act", together with its amendments andwith special reference to the following Sections of The Act: [i] Section 8 : General duties of employers to their employees; [ii] Section 9 : General duties of employers and self-employed persons to

persons other than employees; [iii] Section 37 : Acts or omissions by employees or mandatory, and [iv] Subsection 37[2] relating to the purpose and meaning of this Agreement.

[b] The procedures and safety rules of the Employer as pertaining to the Mandatory and toall his subcontractors.

2017 - K06 Agreement Occupational Health.doc - 1 of 2

4. In addition to the requirements of Clause 33 of the GCC and all relevant requirements of theabovementioned Volume 3, the Mandatory agrees to execute all the Works forming part of thisContract and to operate and utilize all machinery, plant and equipment in accordance with the Act.

5. The Mandatory is responsible for the compliance with the Act by all his subcontractors, whether or not selected and/or approved by the Employer.

6. The Mandatory warrants that all his and his subcontractors' workmen are covered in terms of theCompensation for Occupational Injuries and Diseases Act, 1993 which cover shall remain in forcewhilst any such workmen are present on site. A letter of good standing from the CompensationCommissioner to this effect must be produced to the Employer upon signature of the agreement.

7. The Mandatory undertakes to ensure that he and/or subcontractors and/or their respective employers will at all times comply with the following conditions:

[a] The Mandatory shall assume the responsibility in terms of Section 16.1 of the OccupationalHealth and Safety Act. The Mandatory shall not delegate any duty in terms of Section 16.2 ofthis Act without the prior written approval of the Employer. If the Mandatory obtains suchapproval and delegates any duty in terms of section 16.2 a copy of such written delegationshall immediately be forwarded to the Employer.

[b] All incidents referred to in the Occupational Health and Safety Act shall be reported by theMandatory to the Department of labour as well as to the Employer. The Employer will furtherbe provided with copies of all written documentation relating to any incident.

[c] The Employer hereby obtains an interest in the issue of any formal inquiry conducted interms of section 32 of the Occupational Health and Safety Act into any incident involving theMandatory and/or his employees and/or his subcontractors.

In witness thereof the parties hereto have set their signatures hereon in the presence of the subscribing witnesses:

SIGNED FOR AND ON BEHALF OF THE EMPLOYER:

WITNESS 1 ……………………………………

NAME 1 ……………………………………[IN CAPITALS]

SIGNED FOR AND ON BEHALF OF THE MANDATORY:

WITNESS 1 ……………………………………

NAME 1 ……………………………………[IN CAPITALS]

2017 - K06 Agreement Occupational Health.doc - 2 of 2

K.07 OCCUPATIONAL HEALTH AND SAFETY POLICY IN LESEDI LOCAL MUNICIPALITY

1. PREAMBLE

The Lesedi Local Municipality recognizes the significance of health and safety of its employees.

To this end, a safe working environment is primarily the responsibility of management, but safety alsoentails the safe and responsible conduct by employees in their working environment.

2. PURPOSE

To establish a uniform Health and Safety policy within the Lesedi Local Municipality that will beaccomplished by complying with Legislation and Lesedi Local Municipality resolutions pertaining to healthand safety of people.

To ensure consistency with compliance to all related legislative provisions:

2.1 To provide and maintain a working environment that is without risk to the health and safety of itsemployees;

2.2 To create a general health and safety awareness by motivating employees against the riskpertaining to their health and safety, their basic rights and obligations relating to the OccupationalHealth and Safety Act and the Compensation for Injuries and Diseases Act;

2.3 To strive to eliminate or minimise injuries and incidents, to protect municipal assets andemployees through effective investigations and preventative measures;

2.4 To identify and eliminate hazardous situations that could result in financial losses to the LesediLocal Municipality.

3. SCOPE

This policy is intended for the employees and management of the Lesedi Local Municipality as well ascontractors, sub-contractors and all non-employees that may be affected by our acts or omissions.

4. OBJECTIVES

4.1 Decrease incidents, injuries, and diseases to zero level; 4.2 Train investigators, as nominated by management, in safety incident investigations; 4.3 Encourage employees to identify unsafe and unhealthy hazards; 4.4 Report these hazards immediately; 4.5 Guide and counsel employees rather than enforce and admonish; 4.6 Open communications links and frequent contact between workers and management; 4.7 Praise and recognize safe performance; 4.8 Furthermore promote off the job health and safety;

2017 - K07 Occupational Health Policy.doc - 1 of 5

4.9 A Team commitment and safety attitude. 4.10 Establish Health and Safety Committee as required by Legislation.4.11 Appoint Section16.1 and other required position as per legislation.

5. DEFINITIONS

5.1 Hazard: a source of exposure to danger; 5.2 Safe: means free from any hazard; 5.3 Health and Safety Committee: a committee established under Section [19] of the Occupational

Health and Safety Act 85 of 1993; 5.4 Health and Safety Representative: a person designated in terms of 17[1] 0 H S Act 85 of 1993; 5.5 Incident: an event or happening with possible stimulus to serious consequences; 5.6 Occupational Disease: any disease arising out of and contracted in the course of the employee's

employment; 5.7 Occupational Injury: a personal injury sustained as a result of an accident at work. 5.8 Employee: subject to the provisions of subsection [2], any person who is employed by or works

for an employer and who receives or is entitled to receive any remuneration or who works underthe direction or supervision of an employer or any other person;

5.9 Employer: subject to the provisions of subsection [2], any person who employs or provides workfor any person and remunerates that person or expressly or tacitly undertakes to remunerate him,but excludes a labour broker as defined in section 1 [1] of the Labour Relations Act, 1995[Act 28of 1995].

5.10 Healthy: means free from illness or injury attributable to occupational causes.

6. CONTENT (see Annexures)

6.1 Duties of the Employer. 6.2 General duties of employers to employees. 6.3 General duties of employees at work. 6.4 Reporting incidents to the Department of Labour. 6.5 Notice of incidents by the employer to the Compensation Commissioner in conformity with the

Compensation for Injuries and Diseases Act, 130 of 1993; 6.6. Penalties for non-compliance in terms of the Occupational Health and Safety Act 85 of 1993

7. LEGAL FRAMEWORK

7.1 Basic Conditions of Employment Act 75 of 1997; 7.2 Compensation for Occupational Injuries and Diseases Act 130 of 1993; 7.3 Fire Brigade Services Act 99 of 1987; 7.4 Hazardous Substances Act 15 of 1973; 7.5 Labour Relations Act 66 of 1995; 7.6 National Environmental Management Act 107 of 1998; 7.7 National Road Traffic Act 93 of 1996; 7.8 Occupational Health and Safety Act 85 of 1993; 7.9 Building Regulations and Standards Act 103 of 1977 and Regulations, and shall be read

together with the OHS Act and the OHS legal Compliance guide of SALGA attached hereto asAnnexure A.


8. ANNEXURES

8.1. THE EMPLOYER IS CHARGED WITH CERTAIN DUTIES

Occupational Health and Safety Act 82 of 1993 Section 16 [1]

8.1.1 The employer shall as far as is reasonably practicable ensure that the duties of his Employer as contemplated in all the relevant Acts, are properly discharged.

8.1.2 Without derogating from his responsibility or liability may assign any duty to any person underhis control, which person shall act subject to the control and directions of the Employer.

8.2 GENERAL DUTIES OF EMPLOYERS TO THEIR EMPLOYEES Occupational Health andSafety Act 85 of 1993, Section 8

The employer shall provide and maintain as far as is reasonably practicable a workingenvironment that is safe and without risk to the health of his employees;

8.2.1 Take such steps as may be reasonably practicable to eliminate or mitigate any hazardor potential hazard to the safety or health of employees, before resorting to personalprotective equipment;

8.2.2 The Employer shall conduct his undertaking in such a manner as to ensure as far asis reasonably practicable that persons other than those in his employment who maybe directly affected by Municipal activities are not exposed to hazards in regard totheir health or safety;

8.2.3 As far as is reasonably practicable cause every employee to be conversant with thehazards to his health and safety attached to any work that he has to perform. Also anyarticle or substance which he has to produce, process, use, handle, store or transportany equipment, plant or machinery which he is required or permitted to use, as wellas with the precautionary measures which should be taken and observed with respectto those hazards;

8.2.4 Without derogating from the generality of an employer's duties under subsection 8 [1] of the Act, the matters to which those duties refer include in particular;

8.2.5 the provision and maintenance of systems of work, equipment, plant and machinery that, as far as is reasonably practicable, are without risk to health and safety;

8.2.6 making arrangements for ensuring, as far as is reasonably practicable, the safety andabsence of risk to health in connection with the production, processing, use, handling,storage or transport of articles or substances;

8.2.7 establishing, as far as is reasonably practicable, what hazards to the health or safetyof persons are attached to any work which is performed, any article or substancewhich is produced, processed, used, handled, stored or transported and anyequipment, plant or machinery which is used in his business, and he shall, as far as isreasonably practicable, further establish what precautionary measures should betaken with respect to such work, article, substance, equipment, plant or machinery inorder to protect the health and safety of persons, and he shall provide the necessarymeans to apply such precautionary measures;

8.2.8 providing such information, instructions, training and supervision as may be necessary to ensure, as far as is reasonably practicable, the health and safety at workof his employees;


8.2.9 as far as is reasonably practicable, not permitting any employee to do any work or toproduce, process, use, handle, store or transport any article or substance or to operateany equipment, plant or machinery, unless the precautionary measures contemplated inparagraphs 8 (2) [b] and 8 [2] [d] of the Act, or any other precautionary measures thatmay be prescribed, have been taken;

8.2.10 taking all necessary measures to ensure that every person in his employment or onpremises under his control where equipment, plant or machinery is used complies withthe requirements of the Act;

8.2.11 enforcing such measures as may be necessary in the interests of health and safety;

8.2.12 ensuring that work is performed and that plant or machinery is used under the generalsupervision of a person trained to understand the hazards associated with it and whohave the authority to ensure that precautionary measures taken by the employer areimplemented;

8.2.13 causing all employees to be informed regarding the scope of their authority as contemplated in Section 37 [1][b] of the Act;

8.2.14 ensure that the Occupational Health and Safety Act or copies thereof are available to all employees.

8.3 GENERAL DUTIES OF EMPLOYEES AT WORK

Occupational Health and Safety Act 85 of 1993 Section 14

Every employee shall at work :

8.3.1 take reasonable care for the health and safety of him/her and of other persons who maybe affected by his/her acts or omissions;

8.3.2 as regards any duty or requirement imposed on his/her employer or any other person bythe said Act, co-operate with such employer or person to enable that duty or requirementto be performed or complied with;

8.3.3 carry out any lawful order given to him/her, and obey the health and safety rules andprocedures laid down by his/her employer or by anyone authorized thereto by his/heremployer, in the interest of health or safety;

8.3.4 if any situation which is unsafe or unhealthy comes to his/her attention as soon as isreasonably practicable, report such situation to a health and safety representative or tohis/her employer;

8.3.5 if he is involved in any incident which may affect his/her health or which has caused aninjury to him/her, report such incident to his/her employer or to anyone authorizedthereto by the employer, or to his/her health and safety representative as soon as isreasonably practicable, but not later than the end of the particular shift during which theincident occurred, unless the circumstances were such that the reporting of the incidentwas not possible, in which case he/she shall report the incident as soon as is reasonablypracticable thereafter.


8.4 REPORT INCIDENTS TO THE DEPARTMENT OF LABOUR

Occupational Health and Safety Act 85 of 1993 Section 24

Reporting to the Department of Labour certain incidents occurring at work or arising out of or inconnection with, the activities of persons at work, or in connection with the use of plant ormachinery, in which, or in consequence of which are :

8.4.1 Serious Injuries; [unconsciousness, unable for a period of at least 14 days, to work]

8.4.2 Disabling injuries; [loss of a limb, part of a limb]

8.4.3 Deaths;

8.4.4 Major Incidents; [dangerous substance spillage, machinery ran out of control and furtherdefined in Section 24 of the Occupational Health and Safety Act 85 of 1993.

8.5. NOTICE OF ACCIDENTS BY EMPLOYER TO THE COMPENSATION COMMISSIONER: Compensation for Occupational Injuries and Diseases Act 130 of 1993

Subject to the provisions of the Act, ensure that the Employer, within seven days after havingreceived notice of an accident or having learned in some other way that an employee has metwith an accident, report the accident to the Compensation Commissioner in the prescribedmanner.

8.6. PENALTIES FOR NON-COMPLIANCE AS STIPULATED IN THE COMPENSATION FOROCCUPATIONAL HEALTH AND DISEASES ACT, ACT 130/1993 AS WELL ASOCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85/1993

8.6.1 Compensation for Occupational Health and Diseases Act, Act 13011993:

8.6.1.1 Any person who is convicted of an offence in terms of this Act shall be liable to a fine, or to imprisonment for a period not exceeding one year.

8.6.2 Occupational Health and Safety Act, Act 85/1993:

8.6.2.1 Any person who wilfully or recklessly does anything at a workplace or in connection withthe use of plant or machinery which threatens the health or safety of any person, shall beguilty of an offence and on conviction be liable to a fine not exceeding R50 000 or toimprisonment for a period not exceeding one year or to both such fine and suchimprisonment;

8.6.2.2 Any employer who does or omits to do an act, thereby causing any person to be injuredat a workplace, or, in the case of a person employed by him, to be injured at any place inthe course of his employment, or any user who does or omits to do an act in connectionwith the use of plant or machinery, thereby causing any person to be injured, shall beguilty of an offence if that employer or user, as the case may be, would in respect of thatact or omission have been guilty of the offence of culpable homicide had that act oromission caused the death of the said person, irrespective of whether or not the injurycould have led to the death of such person, and on conviction be liable to a fine notexceeding Rl00 000 or to imprisonment for a period not exceeding two years or to bothsuch fine and such imprisonment.


K.8 COMPLIANCE WITH HEALTH & SAFETY REGULATIONS 2003

PRINCIPLE CONTRACTORS [PC]

1. The definitions of the regulations 2003 are applicable to this section. All work by the PC shall bedone in compliance with the provisions of the H&S regulations.

2. The Employer recognizes the right of each employee to work safely in a healthy environmentunder decent human conditions. Each employee has the right to return home safely and healthy tohis home and family after each day's work.

3. Work should not be done at the expense of human safety or health.

4. Work shall be executed under humane conditions, especially with reference to hours and H&Sissues in mind.

5. The PC shall appoint a fulltime H&S Manager should he have more that 50 employees on site.

6. The PC shall conduct monthly safety meetings on site. All foramens', gang leaders and all otheremployees shall participate and all incidents with relation to unsafe practices shall be discussed.Minutes of such meetings shall be kept in the H&S file.

7. Foremen and gang leaders shall, under the supervision of the H&S manager conduct meetingswith all their staff and people under their direct supervision on a frequent basis. Minutes of suchmeetings shall be kept in the H&S file.

8. New personnel shall attend safety induction courses under the supervision of the H&S file.

9. The PC shall install and maintain a box in which proposals for improvement of H&S procedurescould be placed. All such proposals shall be considered, recorded and placed in the H&S file.

10. An adequate first aid facility shall be placed maintained on site and shall be adequately indicatedby means of signs. All personnel shall be made aware of its existence and only trained first aidassistants shall be authorized to treat injuries.

11. The PC shall see that work is only executed by people trained for the particular task.

12. All safety equipment shall be SABS approved and under no circumstance shall any safetyequipment be non-certified homemade equipment. Specifications and order details shall be keptin the H&S file.

13. Workers shall be attending safety courses on a regularly basis and all information regarding suchtraining shall be kept in the H&S file.

14. All employees shall be trained in safe working procedures and shall be trained safetyconsciousness in particular. Employees in position of leadership shall be trained throughaccredited training processes in H&S matters.

15. The contractor shall prepare and maintain a safety plan for the particular project and shall train hispersonnel to work according to such plan.

16. Personnel will be made aware of any natural hazards existing on site. They will also be madeaware of items defined by the designer in his risk assessment.

17. No horseplay between employees will be tolerated on site. Neither will aggressive or threateningbehaviour by anybody be allowed.

2017 - K08 Compliance with Occupational Health.doc - 1 of 4

18. Workers shall wear appropriate protective clothing for the applicable task, which shall includespecial safety equipment like protective eyewear, gloves, boots, ear protection, etc. Workers shallbe issued with these items and copy of such issuing shall be kept in the H&S file.

19. Workers shall not be allowed to wear loose clothes and footwear.

20. Workers shall have the opportunity and right to regular rest, eating and toilet breaks.

21. Workers on nightshift shall be protected against inclement weather and shall have access toadequate food and drinks.

22. In cases where work is executed in remote or in security-restricted areas, the P C will makeprovision for food to be supplied to his employees.

23. Potable water shall be made available free of charge to all workers on site.

24. Adequate toilet and washing facilities shall be made available to workers.

25. In the event of chemicals being present on site, the PC will allow for adequate shower facilities onsite.

26. Workers under instruction to execute inherently unsafe procedures shall report such incidences tothe H&S manager immediately, or to the designer.

27. Unauthorized or unlawful instructions from foremen, gang leaders or colleagues shall be reportedby the H&S manager immediately.

28. The P C shall stop his contractors if they work unsafely.

29. All specialist work shall be executed by registered artisans only.

30. Workers shall not be required to lift equipment or material heavier than 25kg or carry a load ofmore than 50 kg for more than 10 meters.

31. Workers shall not be exposed to conditions of heat where the temperature is above 40° Celsiusand the humidity more than 75%. Likewise will personnel not be exposed to temperatures lowerthan -5° Celsius. Should the designer and the PC decide that the work is urgent; workers will beissued with proper protective clothing.

32. All workers shall have access to a shaded eating and resting place on site.

33. Workers executing tasks in rivers, trenches and other natural or artificial water ways shall bemade aware of the hazard of flash floods and special precautions shall be made by the PC toimplement an effective flood warning system.

34. Workers executing tasks in manholes for sewer or storm water systems, shall be made aware ofthe existence of hazardous gasses in closed areas and shall be issued with gas masks in anyevent, even after tests conducted by the H&S manager has proven that no gasses are existent.Only specialists shall work in gas filled chambers.

35. Personnel executing work during rainy weather or under other wet conditions shall be equippedwith proper gumboots and proper rain suits.

36. No personnel will be allowed to work in water unless gumboots are worn. Should the water bedeeper than 300mm watertight suits shall be worn.

37. All ladders shall be fixed against scaffolding or other permanent structures.

38. Welding on site shall only be done by trained personnel behind adequate eye protecting shieldsand all welders shall wear proper protective gear.

39. Personnel operating grinders, saws or any other hand tools of similar description, shall beequipped with the necessary eyewear and ear protection


40. All personnel working under potentially dusty conditions shall wear nose and mouth filters.

41. Workers operating rock drilling equipment shall wear ear, nose and eye protection.

42. All scaffolding will comply with the H&S regulations.

43. Blasting will be done by specialists under the regulations of the Explosives Act.

44. Workers shall wear protective clothing when exposed to chemicals like cement, lime, detergents,tar, fumes, etc. Should work be executed in the presence of such material, adequate protectiveclothing and equipment shall be issued after permission is granted by the H&S manager.

45. Workers will not be allowed to make open fires on any part of the site unless it is made indesignated areas approved by the H&S manager.

46. Fuel storage will only be allowed on certified areas on site.

47. Workers and other personnel will be trained for fire procedures and will practice such fire drill on aregular basis.

48. Assembly areas for emergency evacuations will be indicated by adequate signage.

49. The PC will have an attendance register for the purposes of identifying people before, during andafter potential hazardous situations.

50. All transport supplied by the PC shall be on road worthy vehicles only and all transport shall beconducted in terms of the transport act.

51. Drivers of vehicles shall be responsible for the roadworthiness of vehicles and will report anydysfunctional vehicles to the PC.

52. All drivers will be responsible to handle vehicles in such a way to comply with the transport act.

53. Passengers of vehicles shall report any unsafe conduct to the PC immediately. Such report shallbe forwarded to the H&S manager and shall be investigated. Copy of such procedure shall beentered into the H&S file.

54. Only trained personnel shall be permitted and required to operate construction machinery. All suchmachinery shall be maintained in a safe working condition.

55. All vehicles operating on site shall have audible warning signals if driven backwards.

56. No vehicle shall be kept on site if it is leaking oil or other substances.

57. No vehicle shall be operated on site if it produces noise above 90 decibel measured within adistance of 10.0m from the unit.

58. Equipment producing serious dusty conditions shall only be operated under the supervision of thePC and the H&S manager with the necessary protection to workers.

59. All excavations on site shall be adequately protected and not only indicated.

60. Exploratory excavation to reveal services shall be done in a specific way.

All areas to be explored shall first be inspected by the landowner or local authority.

Position of services identified shall then be verified by opening by hand, not by machine. Particular care shall be taken not to damage these services. Electrical services are inherently dangerous and shall be opened by skilled people only. These excavations shall not be left open without supervision. If necessary the excavation

shall be backfilled temporarily with approved material until the specified modifications to theservices can be made.

61. Access to excavations shall only be made by means of ladders or stairs with handrails.

62. All refuse, unsafe material, potential hazardous material and rubbish shall be placed in designated areas to be removed on a regular basis.


63. Rainwater shall be contained in trenches or pipes in such a way that it will not cause contaminationof material in these refuse areas.

64. All electrical sources or cables or overhead power lines should be regarded as live at all times andall workers on site shall be made aware of its existence during H&S meetings and as many timesas necessary.

65. Adequate signage shall be used on site to indicate

Non smoking areas on site Safety exits / Emergency exits from buildings under construction Stairs [temporary and permanent works] Toilets Fire fighting equipment Workmen busy with equipment Fire assembly points Fire escapes Areas where members of the public are not allowed. First aid room

66. Members of the public visiting the site shall be granted permission to the site only upon applicationthrough a predetermined procedure and records of these visitors shall be kept in the H&S file.Visitors shall attend safety induction training before entering the site.

67. Work performed in public servitudes like the construction of streets or roads shall be done according to the specifications of the local or national authority and adequate signage shall be implemented.

68. People complaining about their health or people displaying symptoms of illness or disease, shallbe allowed to go to the first aid facility or to visit a doctor or a clinic. Permission shall not bewithheld unreasonably. In remote areas the PC is required to have reasonable ways oftransporting people to a doctor or clinic whether the person is ill or injured on site.

69. Personnel must be informed about the location of the nearest doctor or clinic for casualty purposesand the PC shall provide such transport for injured workers and injured members of the public[within the limits of the site] free of charge.


K.9 REGISTRATION WITH CIDB

National Register of Contractors

Phasing in from April 2004 onwards, only contractors registered with the CIDB will be consideredfor tenders in the public sector. The CIDB will register contractors for specific categories of work[i.e. building, civil, electrical, mechanical specialist] or appropriate combinations. On registering,contractors will also be graded according to their track record and financial and technicalcapability. They will then become eligible to tender for projects within the specified categories andgrading levels. The CIDB will monitor contractor performance on an ongoing basis to establish atrack record.

The national Register of Contractors offers many benefits to clients and contractors - and to thedevelopment and growth of the construction industry as a whole. The register:-

Constitutes a single source of information on contractors who wish to do business with thepublic sector - reducing wasteful duplication by all organs of state, and improvingtransparency;

Credits contractors' performance and capability to competently undertake work in thecategory for which they are registered - and enhances their prospects of success as wellas their status with clients, financial institutions, suppliers and other role players;

Supports access by the emerging sector to appropriate work and developmentopportunities;

Provides the sustainability criteria upon which support programmes can be framed; Saves the client the cost and effort of investigating a large number of inappropriate tenders

while also saving contractors the cost of tendering for inappropriate projects. Thisrepresents a substantial saving to the industry and the public;

Enhances the rate of success in construction by matching contractor capability withappropriate work opportunity - thereby reducing risk, engendering confidence throughoutthe sector and ensuring greater continuity of work to genuine contractors;

The register enhances contractors' ability to identify suitable partners and sub-contractors;

The main objectives of the Register of Contractors are:

To support the risk management of public sector clients To reduce tendering costs to all parties To reduce the administrative burden relating to the evaluation and award of contracts, and

thus enhance delivery To enable effective access by the emerging sector to work and development opportunity To provide a performance record for contractors To regulate the practices and promote minimum standards and best practice of contractors To provide data on contractors operating in the industry, with regard to size, capability and

distribution To support client targeting of contracting strategies, as well as development and

empowerment initiatives by service providers - such as training, mentoring and access tofinance

To provide a framework for the introduction and operation of a best practice contractorrecognition scheme

In order to make contractor and project registration as easy and convenient as possible the CIDB willmake registration forms and guidelines available on our website www.cidbregisters.org.za. Printed formswill also be available from the CIDB office in Pretoria and through public sector clients.

2017 - K09 Registration with CIDB.doc - 1 of 1

K10 Schedule of Plant

* If this schedule is not completed, the tender will be disqualified** Attach a list, if available

2017 - K10 Schedule of Plant.doc - 1 of 1

K11


2017 - K11 Daywork.doc - 1 of 1

K12


2017 - K12 List of Personnel.doc - 1 of 1

K13

* If this schedule is not completed, the tender will be disqualified

2017 - K13 List Of Work.doc - 1 of 1

K.16 SITE INSPECTION CERTIFICATE

I, the undersigned ...................................................... , in my capacity as ........................................

of the company ...........................................................................

hereby certify that:-

1. I have scrutinised the contract documents;2.3. I (____________________________________________________) have carefully inspected the

site, in the presence of a representative of the Engineer, being a representative of_______________________________________;

4.5. I have acquainted myself with all local conditions which may influence the works and the costs

thereof;6.7. I am satisfied with the description of the works and the explanations given by the representative

of the Consulting Engineers and/or representative of the Council;8.

9. I fully understand the Scope of the Works and the Contract Specifications.

SIGNED:-

CONTRACTOR (or representative) DATE

lENGINEER’S REPRESENTATIVE DATE

* If shall suffice if the attendance register is signed

2017 - K14 Site Inspection Cert.doc - 1 of 1

L. CONDITIONS OF BID

GENERAL CONDITIONS OF CONTRACT

The Conditions of Contract applying to this Contract are The General Conditions of Contract (GCC) andLocal Government General Conditions of Contract (Annexure “A”).

1. BID DOCUMENTS

The following documents form part of this bid:

1.1 Bid document

Bid documents containing the specifications and details of the deliverables are availablefrom the Supply Chain Department at:-

MUNICIPALITY

on payment of a non refundable tender fee as stated on the cover page.

2. CLOSING OF BID

Tenders and Proposals are to be sealed in an envelope marked:-

The BID NO, as stated on the cover of the document; and

The TITLE, as mentioned on the cover of this document.

Completed documents must be placed in the Tender Box situated at the Supply Chain offices,First Floor, West Wind of the Municipal Buildings on the Du Preez and HF Verwoerd Street nolater than mentioned on the cover of this document.

3. SITE INSPECTION/BRIEFING SESSION

A compulsory briefing meeting will be held on the date, as mentioned on the cover of thisdocument, at the Boardroom, Infrastructure Services, Lesedi Local Municipality, c/o HF Verwoerdand Du Preez Street, Heidelberg, Gauteng. The attendance register will serve as proof ofattendance.

4. BID TO BE COMPLETE

The Bidder must supply the required information and complete all documents forming part of theBid document.

Any bid which is not fully completed will not be considered. The Schedule of Quantities must befully priced in the currency of the Republic of South Africa and the bid amount must be forwardedto the Form of Bid.

Should any item in the Schedule of Quantities however not be priced it will be accepted asincluded in the other priced items.

5. SIGNING OF BID

2017 - L Conditions of Bid.doc - 1 of 3

The Contract Form must be signed by a person duly authorized to do so. A bid submitted by aCorporation must carry the seal of Corporation and signed by the Secretary.

A bid submitted by a Consortium of Companies must be accompanied by a registered agreementbetween the companies concerned with regard to the contract under consideration.

The above document must include all relevant details of the agreement so that the function ofthe Consortium can be evaluated. Share certificates in regards to the compilation of theCompany, Corporation, Consortium, etc must be included in the document.

6. BID TO BE ALL INCLUSIVE

The Bidder must allow in the bidding rates for all labour, materials, equipment, temporary works,arrangements, etc. for the satisfactory completion of the Works according to the Bid documents.No additional payments will be considered.

Should a Bidder wish to deviate from the specifications or propose different constructionmaterials or methods, he may do so, provided that full details are submitted with the bid.

Notice of any deviations or alterations must be given in the schedule provided or in a letter to beattached to the technical proposal.

7. WITHDRAWAL OF BID

The bidder may under no circumstances withdraw his bid after the closing date of the bid.

8. CORRECTION OF BID BY EMPLOYER

The employer reserves the right to correct arithmetical or other errors in the calculation of theBidding amount.

9. COST INCURRED BY BIDDER

The Employer is not responsible for any costs or losses incurred by any Bidder during thepreparation of this Bid or the visit to the site for the official site inspection.

10. ACCEPTANCE OF BID

The council is not committed to accept the lowest or any bid and reserves the right to accept anybid as a whole or in part. The lowest bid will thus not be accepted. The Employer also reservesthe right to award any part of the bid to any Bidder.

The successful/ unsuccessful bidder may on written request be advised on the acceptance orrejection of a bid in terms of the access to information Act.

Written acceptance of this bid will make the contract binding on both parties

11. CONDITIONS OF BIDDER ARE BINDING

The conditions of Bid are binding to all Bidders submitting a bid for the provision of service asspecified in the Bid Document and bidder’s attention specifically drawn to the provisions of therules which are included in the bid documents.

12. DISQUALIFICATION OF BIDDERS


Any Bid of a Bidder which does not strictly comply with the Conditions of Bid or in any way try toinfluence the Employer will be disqualified. Bids completed in pencil will be regarded as invalidbids.

13. DEVIATIONS FROM SPECIFICATIONS

Only deviations provided in an accompanying letter to the bid document will be considered.

14. BIDDER MUST BE COMPETENT

Only bids from competent Bidders will be considered. The Bidder must indicate his relevantexperience and expertise in his own schedule.

15. POSTAL AND TELEGRAPHIC BIDS

No postal or telegraphic bids will be accepted.

16. SUB-CONTRACTING

Should sub-contracting part of the Works be proposed by the Bidder, full details shall be givenincluding the name of the sub-contractor.

17. VALUE ADDED TAX (VAT)

All tendered prices must include 14 % VAT.

18. PERIOD OF THE CONTRACT

The period for the tender will be 1 year.

19. FORMAL AGREEMENT

The successful bidder will enter into a formal agreement with Lesedi Local Municipality.

20. NOTICE OF TERMINATION

A notice period of two (2) months by both the Municipality and the bidder will be applicable inorder to terminate the contract.


L.A. FUNCTIONALITY

will go through to the next stage.

The criteria for functionality are as follows:- Maximum

Experience (Key personnel)Foreman/ Must be experienced in tar work 15 years + 20 20Technician and related processes. (Proof 10 to 15 years 15

required) 5 to 10 years 5< 5 years 1

Operators Paver operator, Roller operator 10 years + 10 10(Proof required) 5 to 10 years 5

< 5 years 1

PlantPaver/ Must own or be able to hire the Own 20 20Slurry box/ relevant equipment. (Proof Hire 15Loader required) Nil 0

(1/3 of points per item)

Compactors 5t min roller, walk behind Own 10 10compactor (Proof required) Hire 8(½ of points per item) Nil 0

EmploymentUnskilled Persons employed during the 20 + 5 5Labour duration of the contract (Penalties 10 to 20 2

of 1%/person may apply if the < 10 0specified target is not reached)

Experience Projects Verifiable projects of similar size 10 + 25 25

5 to 10 12< 5 5

FinanceBank rating Stamped letter from the bank is A – C 10 10

required. D – E 7< E 2

Maximum achievable points 100

The tender will be evaluated for functionality. Only tenderers who achieve an aggregate of 60%

M. ALTERNATIVES OFFERED

If no alternatives, other than is listed, are submitted with this Tender, the Schedule hereunder isto be marked NIL and signed by the Bidder

BIDDER

DATE

2017 - M Alternatives.doc - 1 of 1

N. CONTRACT FORM - PURCHASE OF GOODS/SERVICES

This form must be completed in duplicate by both the successful bidder (Part 1) and thepurchaser (Part 2). Both forms must be signed in the original so that the successful bidder andthe purchaser would be in possession of originally singed contracts for their respective records.

PART 1 (TO BE FILLED IN BY THE BIDDER)

1. I hereby undertake to supply all or any of the goods and/or works described in the attachedbidding documents to (name of instition) _Lesedi Local Municipality_ in accordance with therequirements and specifications stipulated in tender number, as stated in the documentelsewherer, at the price/s quoted. My offer/s remains binding upon me and open for acceptanceby the purchaser during the validity period indicated and calculated from the closing time of bid.

2. The following documents shall be deemed to form and be read and construed as part of thisagreement:

(i) Bidding documents, viz- Invitation to bid;- Tax clearance certificate;- Pricing schedule(s);- Technical Specification(s);- Preference Certificates in terms of the Preferential Procurement Regulations

2001;- Declaration of interest;- Special Conditions of Contract;- Tenderer’s schedule of expertise; and

(ii) General Conditions of Contract

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that theprice(s) and rate(s) quoted cover all the goods and/or works specified in the bidding documents;that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regardingprice(s) and rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditionsdevolving on me under this agreement as the principal liable for the due fulfilment of thiscontract.

5. I declare that I have no participation in any collusive practices with any bidder or any otherperson regarding this or any other bid.

6. I confirm that I am duly authorized to sign this contract.

NAME (PRINT) _____________________________

CAPACITY _____________________________

SIGNATURE _____________________________

NAME OF FIRM _____________________________ DATE:_____________________

2017 - N Contract Form - Purchase.doc - 1 of 2

WITNESSES

1 ___________________

2. ___________________

DATE: __________________

CONTRACT FORM - PURCHASE OF GOODS/SERVICES

PART 2 (TO BE FILLED IN BY LESEDI LOCAL MUNICIPALITY)

1. I ______________________ in my capacity as____________________________________

accept your tender under reference number _________, dated ____________________ ,for thesupply of goods/works indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating delivery instructions is forthcoming.

3. I undertake to make payment for the goods/works delivered in accordance with the terms andconditions of the contract, within 30 (thirty) days after receipt of an invoice accompanied by thedelivery note.

4. I confirm that I am duly authorized to sign this contract.

NAME (PRINT) ____________________________

SIGNATURE ____________________________

SIGNED AT ___________________________ ON _____________________________.

OFFICIAL STAMP

2017 - N Contract Form - Purchase.doc - 2 of 2

WITNESSES

1. ______________________

2. ______________________

DATE ________________

MBD 8

DECLARATION OF BIDDER’S PAST SUPPLY CHAINMANAGEMENT PRACTICES

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities inensuring that when goods and services are being procured, all reasonable steps aretaken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain managementsystem or committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;c. willfully neglected, reneged on or failed to comply with any government,

municipal or other public sector contract during the past five years; ord. been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No 12 of 2004).

4 In order to give effect to the above, the following questionnaire must becompleted and submitted with the bid.

Item Question Yes No4.1 Is the bidder or any of its directors listed on the National Treasury’s database as a

company or person prohibited from doing business with the public sector?(Companies or persons who are listed on this database were informed in writingof this restriction by the National Treasury after the audi alteram partem rule wasapplied).

Yes No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters interms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12of 2004)?(To access this Register enter the National Treasury’s website,www.treasury.gov.za, click on the icon “Register for Tender Defaulters” orsubmit your written request for a hard copy of the Register to facsimile number(012) 3265445).

Yes No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes No

2017 - O Declaration of bidders past MBD 8.doc - 1 of 2

http://www.treasury.gov.za/


Item Question Yes No4.4 Does the bidder or any of its directors owe any municipal rates and taxes or

municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?

Yes No


4.5 Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes No


CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) …………..……………………………..……CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATIONFORM TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT,ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATIONPROVE TO BE FALSE.

………………………………………... …………………………..Signature Date

………………………………………. …………………………..Position Name of Bidder

Js367bW

2017 - O Declaration of bidders past MBD 8.doc - 2 of 2

L. PERFORMANCE MANAGEMENT SYSTEM

The Municipal Finance Management Act (No. 56 of 2003) Section 116 (2) (d) determines that aMunicipality must enter into a Performance Management System (PMS) with all service providers.

A assignment specific PMS will be drafted and approved for each separate project undertaken during afinancial year.

ACCEPTANCE OF PMS AGREEMENT

You are hereby requested to sign this document as acceptance of the agreement. Failure to sign thisdocument will lead to disqualification.

For:

CONTRACTOR

Signature : ________________________

Name :_________________________

Designation : ________________________

Date : ________________________

____________________________________________________________________________


Signature : ________________________

Name : ________________________

Designation : ________________________

Date : ________________________

2017 - P Performance Management System.doc - 1 of 1

MBD 9Certificate of Independent Bid Determination

I, the undersigned, in submitting the accompanying bid:-

____________________________________________________________________________(Bid number and Description)

in response to the invitation for the bid made by the Lesedi Local Municipality

do hereby made the following statements that I certify to be true and complete in every respect:-

I certify, on behalf of: _____________________________________________________ that:-(Name of bidder)

1. I have read and I understand the contents of this certificate;

2. I understand that the accompanying bid will be disqualified if this certificate is found not betrue and complete in every respect;

3. I am authorised by the bidder to sign this certificate, and to submit the accompanying bid, onbehalf of the bidder;

4. Each person, whose signature appears on the accompanying bid, has been authorised by thebidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this certificate and the accompanying bid, I understand that the word“competitor” shall include any individual or organisation, other than the bidder, whether or notaffiliated with yhe bidder, who:-

a. has been requested to submit a bid in response to this bid invitation;b. could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; andc. provides the same goods and services as the bidder and/or is in the same line of

business as the bidder.

6. The bidder has arrived at the accompanying bid independently from, and without consultation,communication, agreement or arrangement with any competitor. However communicationbetween partners in a joint venture or consortium* will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraph 6 above, there has been noconsultation, communication, agreement or arrangement with any competitor regarding:-

a. price;b. geographical area where products or services will be rendered (market allocation);c. methods, factors or formulas used to calculate prices;d. the intention or decision to submit or not to submit a bid;e. the submission of a bid, which does not meet the specifications and condition of the

bid; orf. bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangementswith any competitor regarding the quality, quantity, specifications and conditions or deliveryparticulars of the products or services to which this bid invitation relates.

2017 - Q Certificate of Independant Bid.doc - 1 of 3

* Joint Venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital,efforts, skill and knowledge in an activity for the execution of a contract


9. The terms of the accompanying bid to have not been, and will not be, disclosed by the bidder,directly or indirectly, to any competitor, prior to the date and time of the official bid opening orof the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat anyrestrictive practises related to bids and contracts, bids that are suspicious will be reported tothe Competition Commission for investigation and possible imposition of administrativepenalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reportedto the National Prosecuting Authority (NPA) for criminal investigation and or may be restrictedfrom conducting business with the public sector for a period not exceeding ten (10) years interms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any otherapplicable legislation.

Signature Date

Position Name of Bidder


Company Supplier Name:

Vat registred vendor Yes No

Vat Registration No:

Income Tax No:

Company Registration No:

Web Address:

E Mail Address:

Telephone Number:

Fax No: (Compulsory)

Postal Address:

ISO Listed Manufacturer

Importer Repairer

Services Black Owned

Distributor Exporter

Sales

Tax Clearance Certificate Attached Yes No Expiry date:

Are you and / or your company in arrears with Municipal Service Charges or Rates Yes No

Are you or any of the owners / directors of your business, related to any Councillor,Manager, decision making personnel or employee of the Lesedi Local Municipalityor have been in the employ of the state within the last 12 months.

Yes No

Company/Supplier classification (Tick relevent)

If yes provide details on a separate sheet

If yes provide details on a separate sheet

Street Address:

L E S E D ILocal Municipality / Plaaslike Munisipaliteit

APPLICATION TO BE LISTED IN THE LESEDI LOCAL MUNICIPALITY SUPPLIERS DATA BASE

PO BOX 201, HEIDELBERG, Gauteng, 1438 Tel - 016 340 4403 Fax - 016 340 4424 email - [email protected]

Page 1 NEW Suppliers Registration Form(20060814).xls

Public Company Foreign Company

Private Company (Pty) Ltd Partnership

Closed Corporation (cc) Trust

Joint Venture Section 21 Company

Consortium Government/Parastatals

Sole Proprietor Other (specify)

Name:

Position in Company:

Cell Phone number:

Fax Number E-Mail address

Name:

Position in Company:

Cell Phone Number:

E-mail address:

Trade names (Example: Brother)

Note: Trade names that the company owns or distribute, which you wish to be registered for as a supplier.

Supplier Grouping Details: Type of Firm: (Tick relevant)

Description: (Example: Cartrigde)

Main Contact Person in your company

Trade names: Maximum of 10 will be registered

Contact person (sales) in your company


(Tick relevant)

MicroVery SmallSmallMediumLarge

List all partners, proprietors and shareholders (Compulsory)Name Citizenship ID Number

Note: Where owners are themselves a company or partnership, owners of the holding firm must be identified

HDI Ownership Status:(Please read notes below carefully before completing this section)

- Owned: Having all the customary elements of ownership, including the right of decision-making and sharing all risks

and profits commensurate with the degree of ownership interests as demonstrated by an examination rather thanthe form of ownership arrangement.- Previously Disadvantaged Individuals (PDI):For the purpose of registering as supplier, the refutable presumption shall be made that SA citizens who fall intopopulation groups that had no franchise in national elections prior to the introduction of the 1983 and 1993 constitution are Previously Disadvantaged Individuals.It is incumbent on individuals to demonstrate their claims to fall into such population groups on the basis of identification and association with and recognition by members of such a group.- Women:

Disability:means in respect of a person, a permanent impairment of physical, intellectual, or sensory function, which results in restricted,

. or lack of, ability to perform an activity in the manner, or within range, considered normal for a human being

Equity ownership shall be equated to the percentage of an enterprise which is owned by individuals

Where individuals are not actively involved in the management and daily business operations and do not exercisecontrol over the enterprise commensurate with their degree of ownership, equity ownership may not be claimed.

HDI Ownership Status : (Compulsory)

Position occupied

Disabled Individuals (DA)

%%%

Previously Disadvantaged Individuals (PDI)Women Equity (WE)

individuals who are actively involved in the management and daily business operations of the enterprise and exercisecontrol over the enterprise, commensurate with their degree of ownership.

Please use the attached table to determine the SMME Status of your enterprise, as defined by the National Small Business Act (No. 102 of 1996)

SMME status of your enterprise:

A female person who is a SA citizen

- Establishment of PDI / Women Equity Ownership in a enterprise

ls, or in the case of a company, the percentage shares that are owned by


A. S

ecto

r

Med

ium

Sm

all

Ver

y S

mal

lM

icro

Med

ium

S

mal

lV

ery

Sm

all

Mic

roM

ediu

mS

mal

lV

eryS

mal

lM

icro

Ag

ricu

ltu

re10

050

105

42

0.4

0.15

42

0.4

0.1

Min

ing

an

d Q

uar

ryin

g20

050

205

307.

53

0.15

184.

51.

80.

1

Man

ufa

ctu

rin

g20

050

205

4010

40.

1515

3.75

1.5

0.1

Co

nst

ruct

ion

200

5020

520

52

0.15

41

0.4

0.1

Ret

ail a

nd

Mo

tor

trad

e10

050

105

3015

30.

155

2.5

0.5

0.1

Wh

ole

sale

Tra

de

100

5010

550

255

0.15

84

0.5

0.1

Cat

erin

g, A

cco

mm

od

atio

n10

050

105

105

10.

152

10.

20.

1

Tra

nsp

ort

, Sto

rag

e10

050

105

2010

20.

155

2.5

0.5

0.1

Fin

ance

& B

usi

nes

s S

ervi

ce10

050

105

2010

20.

154

20.

40.

1

Rep

air

/ Alli

ed S

ervi

ces

100

5010

530

153

0.15

52.

50.

50.

1

Co

mm

un

icat

ion

s10

050

105

2010

20.

155

2.5

0.5

0.1

Oth

er T

rad

e10

050

105

105

10.

152

10.

20.

1

Co

mm

erci

al A

gen

ts10

050

105

5025

50.

158

40.

50.

1

Co

mm

un

ity

& S

oci

al S

ervi

ces

100

5010

510

51

0.15

52.

50.

50.

1

Per

son

al S

ervi

ces

100

5010

510

51

0.15

52.

50.

50.

1

(pro

per

ty e

xclu

ded

) (m

illio

ns)

SM

ME

Sta

tus

Tab

le a

s d

efin

ed b

y th

e N

atio

nal

Sm

all B

usi

nes

s A

ct (

No

. 102

of

1996

)

D.T

ota

l Gro

ss a

sset

val

ue

B.F

ull

tim

e p

aid

em

plo

yees

C.A

nn

ual

Tu

rno

ver

(mill

ion

s)

Pag

e 4

NE

W S

up

plie

rs R

egis

trat

ion

Fo

rm(2

0060

814)

.xls

(tick relevant)

CONSTRUCTION SERVICE PROVIDER GENERAL SERVICE PROVIDER

Building Contractors Accommodation

Sewerage Systems Safety & Security

Plumbing Catering

Electricity Tourism & Leisure

Capentry Repairs & Maintenance

Road Construction Cleaning Services & Suppliers

Other (Specify)………….. Marketing & Publications

Computer SoftwarePROFESSIONAL SERVICE PROVIDER

Computer Hardware & PrintersLegal

Transport ServicesAuditing

Office StationeryHuman Resources

Office FurnitureTraining

Office EquipmentProject Management

Other (Specify)…………………………………….Environmental

Health BRIEF SUMMARY OF MAIN ACTIVITIES:

Occupational Health & Safety

Brokers Finance / Labour

Town Planning

Quantity surveyors

Architectural

Mechanical

Water/ Sanitation

Roadworks/Civil

Land Surveyors

Electrical

Structural

Other (Specify)……………..

COMMODITIES: Services that the supplier wishes to be registered for as a provider.


YES NO

Name of body Telephone No: Membership No: Date of Membership

Furnish particulars of expertise available in your business as follows:

Field(e.g. Local Expertise Educational Previous

govt finance (e.g Municipal Billing) qualifications of work/projects

systems consultant completed

Past experience with other institutions except Lesedi Local Municipality

Employer Nature of work Value of work Starting and completion Employers contact

date numbers

Are you registered with a professional body for the services that you provide?


I /we the undersigned acknowledge(s) that: .The information furnished is true and correct .The Equity Ownership claimed is in accordance with the General Conditions

SIGNATURE OF OWNER OR DATEAUTHORISED REPRESENTATIVE

SIGNATURE OF OWNER OR DATEAUTHORISED REPRESENTATIVE

Comments / Notes

: It remains the applicant's responsibility to update the information provided. Any changes should be forwarded to: MS MPHO GAWE

SUPPLYCHAIN OFFICE


P.O. BOX 201

HEIDELBERG GAUTENG

1438

: All registrations may be subject to applicable legislation and mandatory re-application.

DATA MAINTENANCE: The database is continually maintained ,the data provided remains current for a period of 12 months after which data may be deleted or marked accordingly.


Name/Legal nameNaam/Geregistreerde naam

(Initials & Surname or registered name / Voorletters en Van of Geregistreerde naam)

SurnameVan

Particulars of applicantBesonderhede van aansoeker

PurposeDoel

Particulars of representative (Public Officer/Trustee/Partner)Besonderhede van verteenwoordiger (Openbare Amptenaar/Trustee/Vennoot)

Trading name (If applicable)

Handelsnaam (Indien van toepassing)

First namesVoorname

VAT registration numberBTW registrasienommerCustoms codeDoeanekode

Income Tax ref noInkomstebelasting verw.nr

Income Tax ref noInkomstebelasting verw. nr

PAYE ref noLBS verw.nr

SDL ref noSDL verw.nr

UIF ref noUIF verw.nr

1 - 3

ID/Passport numberID/Paspoortnommer

ID/Passport noID/Paspoortnr

Company/Close Corp. reg noMaatskappy/Beslote Korp reg nr

4

7

L

UTelephone numberTelefoonnommer

Telephone noTelefoonnr

Physical addressFisieke adres

Physical addressFisieke adres

Postal addressPosadres

E-mail addressE-posadres

E-mail addressE-posadres

Fax noFaksnr

Fax noFaksnr

C O D EK O D E

C O D EK O D E

N U M B E RN O M M E R


C O D EK O D E

C O D EK O D E



If “Good standing”, please state the purpose of this applicationIndien “Goeie stand”, verstrek asseblief die oogmerk van hierdie aansoek

Select the applicable optionKies die toepasike opsie

TendersTenders

Good standingGoeie stand

TAX CLEARANCEBELASTINGKLARING

Application for a Tax Clearance Certificate in respect of TendersAansoek om ‘n Belastingklaringsertifikaat

TCC 001

2 - 3

Particulars of the 3 largest contracts previously awardedBesonderhede van die 3 grootste kontrakte onlangs toegestaan

Particulars of tender (If applicable)

Besonderhede van tender (Indien van toepasing)

AuditOudit

Date startedBegindatum

Appointment of representative/agent (Power of Attorney)Aanstelling van ‘n verteenwoordiger/agent (Magtingingsbrief)

Date finalisedVoltooingsdatum

PrincipalPrinsipaal

Contact personKontakpersoon

Telephone numberTelefoonnommer

AmountBedrag

Name of Naam van verteenwoordiger/ agent

representative/ agent

Signature of representative/agentHandtekening van verteenwoordiger/agent

DateDatum

Expected duration of the tenderVerwagte duurte van die tender

Estimated tender amountGeraamde tenderbedrag

Are you currently aware of any Audit investigation against you/the company?Is u bewus van enige oudit ondersoek teen u/die maatskappy?If “YES” provide detailsIndien “JA” verskaf besonderhede.

Tender numberTendernommer

R ,Year(s)Jaar (jare)

C C Y Y M M D D

YESJA

NONEE

I the undersigned confirm that I require a Tax Clearance Certificate in respect of Tenders or Goodstanding.Ek die ondergetekende bevestig dat ek ‘n Belastingklaring benodig ten opsigte van Tenders of Goeie Stand.

I hereby authorise and instruct to apply to and receive from SARS the applicableHiermee gee ek volmag en opdrag aan om namens my aansoek te doen en my

Tax Clearance Certificate on my/our behalf.Belastingklaringsertifikaat namens my in ontvangs te neem by SARS

Name of applicantNaam van aansoeker/Openbare Amptenaar

/ Public Officer

Signature of applicant/Public OfficerHandtekening van aansoeker/Openbare Amptenaar

DateDatum

C C Y Y M M D D

DeclarationVerklaring

I declare that the information furnished in this application as well as any supporting documents is true and correct in every respect.Hiermee verklaar ek dat die inligting verskaf in hierdie aansoek asook enige ondersteunende dokumentasie waar en korrek is in alle opsigte.

NotesNotas

1. It is a serious offence to make a false declaration.Dit is ‘n ernstige oortreding om ‘n vals verklaring te doen.

2. Section 75 of the Income Tax Act, 1962, states: Any person whoAfdeling 75 van die Inkomstebelastingwet, 1962, meld: Iemand wat

(a) fails or neglects to furnish, file or submit any return or document as and when required by or under this Act; orversuim of nalaat om ‘n opgawe of dokument te verstrek, in te dien of voor te lê soos en wanneer deur of ingevolge hierdie Wet vereis; of

(b) without just cause shown by him, refuses or neglects to-Sonder om goeie redes aan te toon, weier of nalaat om-

(i) furnish, produce or make available any information, documents or things;enige inligting, dokumente of goed te verskaf, voor te lê of beskikbaar te stel;

(ii) reply to or answer truly and fully, any questions put to him ...te antwoord op of om ware en volledige antwoorde te gee op vrae aan hom gestel ...

As and when required in terms of this Act ... shall be guilty of an offence ...Soos en wanneer ingevolge hierdie Wet vereis ... is aan ‘n misdryf skuldig ...

3. SARS will, under no circumstances, issue a Tax Clearance Certificate unless this form is completed in full.SARS sal in geen omstandighede u aansoek om ‘n Belastingklaringsertifikaat oorweeg tensy die aansoek volledig voltooi is nie.

4. Your Tax Clearance Certificate will only be issued on presentation of your South African Identity Document or Passport (Foreigners only) as applicable.U Belastingklaringsertifikaat sal alleenlik uitgereik word by die toon van u Suid-Afrikaanse Identiteisdokument of in die geval van ‘n buitelander, ‘n paspoort.

3 - 3

SUPPLY CHAIN MANAGEMENT

CLEARANCE CERTIFICATE FOR WATER & LIGHTS

Section 38 (d) (i) of Municipal Supply Chain Regulations requires that the Municipality must reject a bidder whosemunicipal rates and taxes are in arrears for more that three months.

The purpose of this form is to obtain proof that municipal services, rates and taxes of the service provider are not morethan three months in arrears with the relevant municipality/landlord in the municipal area where the service providerconducts his/her business. This form is to be completed only if the service provider’s rates and taxes are not in arrearsfor more than three months.

PART A – to be completed by the relevant municipality in the case where the service provider is the registeredowner of the site/owner pays for municipal services/tenant pays for municipal services.

OR

PART B – to be completed by the landlord in the case where the service provider is renting the premises/rentalpaid by tenant includes municipal services.

PART A (TO BE COMPLETED BY THE RELEVANT MUNICIPALITY)Name of the Municipality:

Property Physical Address:

Registered Name:

Official’s Name: Municipality Stamp Here

Signature:

Date:

Please tick whether in arrears or up-to-date

Rates and taxes : Up-to-date / in arrears for more than 3 months

Water: Up-to date / in arrears for more than 3 months

Electricity: Up-to-date / in arrears for more than 3 months

Refuse: Up-to-date / in arrears for more than 3 months

Other services: Up-to-date / in arrears for more than 3 months

2017 - Rc Water and Lights.doc - 1 of 2

Lesedi Local Municipality P.O Box 201 Heidelberg,1438 Tel:016 340 4538/4430 Fax: 086 600 9157

PART B (TO BE COMPLETED BY THE LANDLORD)Name of the Landlord:

Property Physical Address:

Landlord’s Signature:

Date:

Landlord’s business stamp Here

Or an Affidavit from SAPS (in the event where the landlord does not have a business stamp)

Please tick whether in arrears or up-to-date

Rental: Up-to-date / in arrears for more than 3 months

Municipal services: Up-to-date / in arrears for more than 3 months

2017 - Rc Water and Lights.doc - 2 of 2