leis literacy education information system form · •to provide guidance on the standardized...
TRANSCRIPT
Literacy Education Information System Form
Welcome to the LEIS Form Training.
This session will be recorded. An email with the recording will be shared with all
CCR/Basic Skills Directors and Registrants.
Due to the large number of attendees, there will be time set aside for questions at
the end of each page module. Please utilize the chat area to type in your question.
LEIS
Beginning July 1, 2017
Literacy Education Information System FormLEIS
• To provide guidance on the standardized process of
entering student information on the Literacy Education
Information System (LEIS) form, the standard data
collection tool for North Carolina Community Colleges’
(NCCCS) College and Career Readiness (CCR) providers.
• To ensure federal, National Reporting System (NRS),
and state required information are collected on the
LEIS forms.
Purpose
To identify:
• What data elements are collected and their definitions
• How data are collected
• When data are collected
Purpose
• Adult education staff who are responsible for data
collection including local program staff who instruct
students, assist them in setting their goals, assess
them and track their outcomes
• Staff development professionals and others who train
local program staff on data collection
Users
LEIS forms are required to be completed for every
student enrolled in an adult education/literacy
program beginning each program year and at the
start of each Period of Participation (PoP) within the
program year.
Forms are available in electronic and printable format on
the CCR Program Quality & Accountability webpage.
Both versions must be maintained in a secure location.
– Physical forms must be in locked storage.
– Electronic forms must be stored on secure servers,
accessed via username/password.
– Follow your local policy on security guidelines.
Forms are available in electronic and printable format on
the CCR Program Quality & Accountability webpage.
Both versions must be maintained in a secure location.
– Physical forms must be in locked storage.
– Electronic forms must be stored on secure servers,
accessed via username/password.
– Follow your local policy on security guidelines.
Staff are required to ask
students about the items on
pages 1 - 3 of the LEIS form.
Page 1
LEIS FORM – Intake, Student Information, DMV, and Signatures
Page 1
• Intake (Updated)
• Student Information
(Updated)
• Demographic
Information
• Education
• Employment
• DMV Certification
• Student Signatures
IntakeIntakeSSN should only be accessible to staff
where critical to their job functions
• Last Name, First and Middle Name, Social Security Number (SSN),
Student Colleague/ LACES Id are collected on Pages 1-3.
• Course/Section# is only collected on Page 1 (optional).
• SSN, Date of Birth, Last Name and First Name are needed for data
matching.
• SSN is necessary for WIOA employment goals.
Note: PII is confidential and shall not be subject to public disclosure –G.S.132-6(a)
New intake date entered when student returns to
CCR/BS after 90 consecutive calendar days of non-
attendance or failure to return for future scheduled
service signifying a new PoP.
CCR – College and Career Readiness
BS – Basic Skills
INTAKE DATE (Program Entry date)_ _ - _ _ - _ _ _ _
IntakeIntake
• Provider Name – Enter your organization name.
• Program Year – Enter the current PY e.g. 2017-2018. A program year runs
July 1 – June 30.
• Period of Participation (PoP)for Program Year – Check the applicable PoP.
• Separation date for this PoP – Enter Separation Date for the POP. This is
displayed in Colleague or as Left Date in LACES.
New Items
IntakeIntake
PoP -Separation DatePoP -Separation Date
A student is automatically separated and a POP ends if
• a student has not attended any classes in 90+ days, and
• no future service is scheduled within the next 120 days after the last
date of attendance.
**The last day of service cannot be determined until at least 90
days have elapsed since the participant last received services;
services do not include self-service, information-only services,
activities, or follow-up services. This also requires that there are no
plans to provide the participant with future services.
Separation Date: CBOSeparation Date: CBO
Separation Date or Left Date:
How left date is calculated:
• Student's last instruction hours date, including unlinked hours.
• Student's last class or group start date, or pair match date if the student was enrolled or
matched in a pair, but no instruction hours were entered.
• Student's intake if there are no enrollments or hours.
Left Date will display when:
• After 90+ days with no instructional hours, even if the student overall status is Active or Enrolled
• After 90+ days with no enrollments or hours, even if student overall status is prospective.
• Until 90+ days after the last hours date in a Period of Participation, even if the student is
no longer enrolled and overall status is Left or On Hold (LACES)
SEPARATION DATE FOR THIS PERIOD OF PARTICIPATION _ _ - _ _ - _ _
Separation Date: CCSeparation Date: CC
• Separation is calculated based upon entry of attendance hours into Web
Attendance.
• A student is automatically separated and a POP ends if
• a student has not attended any classes in 90+ days, and
• no future service is scheduled within the next 120 days after the last
date of attendance.
• Users are allowed 14 days to enter attendance before separation is
automatically calculated. Attendance records and registration are checked
for future attendance prior to separation.
SEPARATION DATE FOR THIS PERIOD OF PARTICIPATION _ _ - _ _ - _ _
Page 1
Student
Information
Demographic and EducationDemographic and Education
Ethnicity and RaceEthnicity and Race
When collecting data, program staff are to first ask about a student’s
ethnicity (i.e., Hispanic/Latino or not) and then select one or more races
with which the student identifies. (NRS Implementation Guidelines, p.44 2016)
Page 1
Student
Information
EducationEducation
Highest Educational Level at Entry
-highest number of years of formal schooling the
learner has completed or the highest credential or
degree the learner has achieved. Schooling in the
U.S., US territories, or abroad is included. Includes
schools housed on U.S. military bases.
Highest Educational Level at Entry
-highest number of years of formal schooling the
learner has completed or the highest credential or
degree the learner has achieved. Schooling in the
U.S., US territories, or abroad is included. Includes
schools housed on U.S. military bases.
*NEW - Certificate of
attendance/completion as a
result of completing an IEP
Page 1 Student Information
Employment StatusEmployment Status
9. Employment Status at Entry
____ FT – Employed full-time
____ PT – Employed part-time
____ Employed, but received notice of termination of employment or military
separation is pending
____ Unemployed (unemployed and currently seeking employment)
____ Not in the Labor Force (retired, not seeking employment, or incarcerated)
Participant Individual Record Layout (PIRL)
Page 1 Student Information
if the participant, at program entry,
(a) is currently performing any work at all as a paid employee,
(b) is currently performing any work at all in his or her own business,
profession, or farm,
(c) is currently performing any work as an unpaid worker in an enterprise
operated by a member of the family, or
(d) is one who is not working, but currently has a job or business from which
he or she is temporarily absent because of illness, bad weather, vacation,
labor-management dispute, or personal reasons, whether or not paid by
the employer for time-off, and whether or not seeking another job.
Participant Individual Record Layout (PIRL)
Employed (FT or PT)
Employment StatusEmployment Status
Employed, but received notice of termination of employment or military
separation is pending
Employment StatusEmployment Status
if the participant, at program entry, is a person who, although employed,
either
(a) has received a notice of termination of employment or the employer
has issued a Worker Adjustment and Retraining Notification (WARN) or
other notice that the facility or enterprise will close, or
(b) is a transitioning service member (i.e., within 12 months of
separation or 24 months of retirement) Participant Individual Record Layout (PIRL)
if the participant, at program entry, is not in the labor force (i.e., those who are not
employed and are not actively looking for work, including those who are incarcerated)
if the participant, at program entry, is not employed but is seeking employment, makes
specific effort to find a job, and is available for work
Participant Individual Record Layout (PIRL)
Employment StatusEmployment Status
Unemployed (unemployed and currently seeking employment)
Not in the Labor Force (retired, not seeking employment, or
incarcerated)
DMV CertificationDMV Certification
Follow local policy on collecting this information.
SignaturesSignatures
Questions on Page 1 Content
Please type your questions on
Page 1 content in the chat window.
Page 2
LEIS FORM – Special Programs and Student Data
Page 2
• Special
Programs
• Student Data
Updated and
New Items
Page 2 Updated
Special ProgramsSpecial Programs
Ensure all items applicable to the student are checked for accurate reporting.
Student DataStudent DataNew
For more information, refer to the Participant Individual Record Layout (PIRL) or the
Barriers to Employment document on the Program Quality & Accountability webpage.
Page 2
Ensure all items applicable to the student are checked for accurate reporting.
Questions on Page 2 Content
Please type your questions on
Page 2 content in the chat window.
Page 3
LEIS FORM –Adult High School, High School Equivalency,
Assessments, Future Service
Page 3
• Adult High
School
• High School
Equivalency
• Placement and
Progress Tests
• NRS Approved
Tests
• Future Service
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges OnlyPage 3
13. HS credits required to graduate
The total number of high school credits that are needed to
graduate based on the local Agreement of Affiliation.
14. # AHS credits transferred in
The number of high school credits accepted as transfer as well as
AHS credits accepted as transfer.
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges Only
Page 3
15. # AHS credits earned this program year (July 1 – June 30)
The number of Adult High School credits a student earns that count
toward obtaining an Adult High School diploma between July 1 and
June 30 of the current program year. This is to be updated each
program year. These credits can be updated in Colleague each
semester and the system will check the dates for the program year
that the credits apply to.
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges Only
Page 3
16. Date first AHS course was attempted this program year _ _-_ _-_ _ _ _
The date (month/day/year) a student begins the first Adult High School course
between July 1 and June 30 of the current program year. This is to be updated
each program year.
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges Only
Page 3
17. Date first AHS course was completed this program year _ _-_ _-_ _ _ _
The date a student is credited with completing the first AHS course between
July 1 and June 30 of the current program year. This is to be updated each
program year.
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges OnlyPage 3
Adult High SchoolCommunity Colleges Only
Adult High SchoolCommunity Colleges Only
18. Date AHS diploma was earned __ __/__ __/__ __ __ __
The date in which a student officially completes all his/her Adult High School
requirements as determined by the local affiliation agreement. For a student
to come up in the LEIS file, this date must be in a semester in which a
student is registered to and attending a class.
Page 3
High School EquivalencyHigh School Equivalency
Page 3
New
Another Method of Collecting a Measurable Skills Gain (MSG)
Page 3
All Basic Skills/Literacy students with at least 12 hours must be pre and post
tested on an NRS approved assessment and have a valid/in range score that
will determine their Educational Functioning Level (EFL).
Ensure all fields are complete and accurate. Enter all NRS assessments into
the data system.
Placement and Progress TestsPlacement and Progress Tests
Page 3
NRS Approved TestsNRS Approved Tests
These tests are approved
through February 2019.
Page 3
If the student, prior to separation, notifies staff of their plan to
return to the program within 120 days, the Provider may enter
a future date of service signifying intent to provide the
participant with future services. Date is required.
Future Service DateFuture Service Date
Page 3
Questions on Page 3 Content
Please type your questions on
Page 3 content in the chat window.
Page 4
LEIS FORM –NRS Approved Test Scale Score Ranges by
Educational Functioning Level
Page 4
NRS Approved Test Scale Score Ranges
by Educational Functioning Level
NRS Approved Test Scale Score Ranges
by Educational Functioning Level
For current information on
Assessments, reference
the North Carolina CCR
Assessment Policy Manual
Assessments are approved by NRS for a specified amount of time, delivery
format and use, as listed in the Federal Register. https://www.federalregister.gov/
http://www.nccommunitycolleges.edu/college-and-career-readiness
Questions on Page 4 Content
Please type your questions on
Page 4 content in the chat window.
LEIS Literacy Education Information System Form
Thank you for attending the LEIS Form Training.
This session was recorded. An email with the recording will be shared with all
CCR/Basic Skills Directors and Registrants.
Please submit any subsequent questions in the survey immediately
after the webinar or via the survey sent in the follow-up email.