Learning Microsoft Word 2007By Greg Bowden

Guided Computer Tutorialswww.gct.com.au

Using the Table Tools

Chapter 13

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© Greg Bowden

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First published 2008

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Chapter

13Using the Table Tools

In the last chapter you used TAB STOPS to create simple tables. When more detailed tables are required, Microsoft Word’s TABLE TOOLS can be used. Basically the TABLE feature is a simplified spreadsheet that can be inserted anywhere in a Word document. Its use can save you having to set margins and indents using the Ruler. Let’s create a simple roster to illustrate the use of the table tools.

Entering the Heading

1 Load Microsoft Word, or close the current file and start a NEW BLANK DOCUMENT.

2 Enter the heading:MAKE BELIEVE HIGH SCHOOL

and press the <enter> key twice to add some space after it.

Inserting the Table

3 Highlight the heading and set it to 14 POINT and BOLD.

1 Position the cursor on the blank line after the heading.

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Learning Microsoft Word 2007

Changing Column Widths

The widths of columns can be adjusted.

3 Move the pointer down 3 rows and across 2 columns to highlight a 3 x 2 table and click the mouse button.

4 A 2 x 3 table is inserted at the cursor position.

1 Move the pointer over the border at the centre of the table until it changes to a cross hair with horizontal arrows.

2 Open the INSERT tab of the RIBBON and click on the TABLE icon.

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13Using the Table Tools

Merging Cells

A heading will be entered in the top row, but it will need to extend across the top of the table, so the top two cells will be merged into one.

2 Drag the border to the left so that COLUMN A is 4 cm wide.

3 COLUMN B is now much wider.

1 Drag the I-BEAM across the top two cells to highlight them.

2 Open the TABLE TOOLS - LAYOUT tab in the RIBBON and click on the MERGE CELLS icon to combine the two cells into one.

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Learning Microsoft Word 2007

NOTE: You can click to the left of a row to highlight the whole row.

4 Highlight the text and set it 12 POINT, BOLD and CENTRE to centre the text across the two columns.

3 Click in the top cell and enter:

Yard Duty Roster, 15 March 2009

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13Using the Table Tools

Shading Cells

Cells within the table can be shaded.

NOTE: You can set the text in the top cell to a different colour if you wish using the HOME tab or the MINI TOOLBAR.

Row Heights

You can change the height of rows. In this case it would look better to have the top row of the table larger than the others.

1 Open the TABLE TOOLS - DESIGN tab in the RIBBON.

2 Click on the SHADING icon and select a light colour to fill the top cell.

1 Move the pointer over the bottom border of ROW 1 until it changes to vertical arrows.

2 Drag the bottom border down by about half a centimetre to increase the ROW HEIGHT.

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Learning Microsoft Word 2007

Vertical Alignment

The vertical position of the text in a cell can be set to TOP, BOTTOM or CENTRE. Let’s vertically centre the text in ROW 1.

NOTE: The ALIGNMENT buttons in the ALIGNMENT group of the TABLE TOOLS LAYOUT tab also sets the horizontal alignments.

Completing the Table

With the text selected click on the ALIGN CENTRE icon in the TABLE TOOLS - LAYOUT tab of the RIBBON.

1 Click in cell A2 and enter:

Julie Etheridge, 7-1

2 Press the <tab> key to move the cursor to cell B2.