LEADERSHIP SERIESFOR NEWLY-ELECTED STUDENT LEADERS 2016

Organizing Sales Activities on Campus

Application ProceduresSubmission of :

1. Proposal2. Budget

3. Price list and product catalogue

4. Draft Agreement with Suppliers

5. Sponsorship Declaration

4 weeks before the event to SU Council

Not approve

ApproveA confirmation letter will be issued

by SU Council for submitting to SDS

Submission of :

a) Approval letter issued by SU Councilb) Application

for using on-campus venues for organizing sale activity

c) Business Registration (BR)d) Price Liste) Product Catalogue/Imagef) Certificate of Product Origin*Without c) and f), declaration prepared by the supplier is required.g. Trade Mark Registration (if applicable)h. Draft Agreement with Supplieri. Sponsorship Declaration (福利聯賣聲明書)

Points to note Submit all required documents to SU Council 4 weeks before the event for approval Comply with the guidelines of SU Council governing the organization of welfare sales Follow the financial guidelines of SU on receiving sponsorship (in cash or in-kind) No commitment should be made before obtaining the approval If any additional vendor(s) would be included in the event after submission of the proposal, the organizer is required to submit a written request and sponsorship declaration to SU Council and SDS at least 2 week before the event.

Points to noteIf sponsorship (both in cash or in-kind) from the

vendor(s) are only donated after the event, the organizer is required to submit sponsorship declaration and inform SU Council and SDS in written format within 3 days after the event.

Sponsorship must be banked in the registered Society bank account

NO rental could be chargedNO agent is allowed

Points to noteAvoid commercial activities (e.g. no products sell,

only give a “like” to Facebook)Be tactful when dealing with sponsorsUnauthorized sales or promotion activities are

strictly prohibited on campus and will be terminated at any time

In principle, same vendor would NOT be allowed to participate more than 2 times within a semester

Be careful of Parallel Import products

Reminder 1. Items below are not allowed to be sold at the event :

• Promotion of credit cards other than CityU Hang Seng card

• Job recruitment

• Obscene, obnoxious items or products violating the copyright ordinance

• Facial and body package treatment

• Drugs or healthy food products

Reminder 2. Cont’ :

• Pop CD/VCD/DVD • Fortune-telling service

• Underwear • Promotion on downloading apps / liking Facebook page

• Travel agent • Promotion of training course

• Notebook computer/portable computer

Reminder 3. No promotion activity is allowed outside Multi-

purpose room ABC4. Licence must be obtained for broadcasting music

during the sales activities5. Licence (臨時食物製造廠牌照 ) must be

obtained for selling pre-cooked food, including packed ice-cream

6. Approval / supporting documents must be presented for Contact Lens and related products

7. No parking will be reserved for the suppliers

Reminder 8. Notify SU Council and SDS if society items would

be sell and/or lucky draw would be held at the event

9. Aware of the vendor on the blacklist10. Submit event report and financial report to SU

Council and SDS within one month after the event11. Please refer to the guidelines for

Using On-campus Venues for Organizing Sale Activity

Q & A

Possible periods for Mega Sales in Sem B

1. Late Mar 2016

2. Early Apr 2016