laxm1 tripti & associatesdocuments.worldbank.org/curated/pt/442611528971255253/... ·...

LAXM1 TRIPTI & ASSOCIATESCIARTEREDACCOUNT ANTS

SHR KISHAN VATSIIALYAPADNMNABHPUR MOB \8I

DURG, C. - 49 100 t 'ä

*Na.gpur *M¶umbai* Delhi * Kolkata *Lucknow BYoa G .ahai *SuratX a da-*Faizabad *Rajandgan

AUDITOR'S REPORT

To,

PROJ ECT DIRECTOR

GOA Aids Control Society,

PanjingGoa

Report on thfe Standalone Financial Statemets

W e have audited the acompanving Financial Statenleras of T1 POOL FUND foa

Control Society(GSACS) (hereinafler" Society") comprising of Balance Skhect Z. 1 s

2017, Incomc & Expenditure Account and Receipt & ttyment A-couS f1'1 the

date annexed thereto. These Financial Statement ave fhc :esponsbUity a.nagement. Our responsibility is to express an opinion n thee ncn i Otre;

our audit.

Managenent's Responsibility for the Financial Statements

Managenent is responsible for the prepaalmion of these financkal statem ms whh aprinciples generaly accepted in india. This responsibilty includes the den..

and naintenance of internal conir relevant to the preparation of the financii u; e n

frec from material misstatement, whether due to fraud or errnor

Auditor's Responsibility

Our responsibillty is to exprcss an opinion on these financidl statemetiis bKscd on

conducted our audit in accordance wib the Standards on u ing ssued by h

Chartered Acouintants of vndia. Those Standards recquire that we cir .

requirements and plan and perforI the audit o obnin roonahie assun:nc

financial statemerts are free fbni materil misstatement.

An audit involves performing procedures to obtain audi evidence about ilu

disclosures in the finucial statements. The procedures. eiected depend on th

ineluding the assessment of the risks ofmaterial risstatement ofhe fi m.due to fraud or error. in making those ri4k assessments, dhe auakor con ':ier

r-elevanit to the Company's preparation and fair presentation ofthe fianda 4aotemæ n

design atidit procedures that are appropriate in th circut- ancsc: Ana

ovaluating the appropriateness or accounting polices used nad the

accounting estnates made by management. as well as evaluating the o

financial statemets.

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Wc believe that the audit evidence we have obtained is sdfic and :

basis for our audit opition.

Opinion

In our opinkon and to the best of our infomation and e,pian;,ins 0 o

statement give a true and fair view tr coniormity with the accountIg prm

acceped in india.

For Laxmi Iipt-

Date: 23/06/2017Place;-Durn

Managment Report Goa SACS 2016-17 Page No. 1

LAXMI TRIPTI & ASSOCIATESCHARTERED ACCOUNTANTSSM- ISHRI KRISHN VATSHALYA PH No. 07882332656PADMNABHPUR MOB No:8462033333DURG, C.G - 491001 Mailh@taxiitripticorn

Nagpur *Mu1L1mbai* Delhi Kolkatn *Lucknow ffhopial Ginvaliati 'Surat*ldaipur *Thane*Faizabad *Rajnandinon

To,The Project Director,Goa State AIDS Control Society,Panaji, Goa

Dear Sir,

Ref: SUBMISSION OF MANAGEMENT REPORT ON TI-'EACCOUNTS OF GSACS FOR THE YEAR ENDED 31ST MARCHI1 2017

I- INTRODUCTIONWe have been appointed by GOA State Aids Control Society(GSACS), Panaji Goa(herein fter"Society")to conduct the Audit of the (1)New DBS for NACP IV, (2)TI Pool Fund.(3)Global Fund-VI (CST) (4)Global Fund-Il (ICTC) accounts for the year 2016-17 in accordance with the terms and conditions setoutin the Appointment letter bearing No. GSACSfNACP-IV/APPTi-AU-DT/'20 16-17'078 dated 1.02.2017.Issued by the Society.

As per the Terms of reference, the Auditors are required to submit 'lanageMent letterincorporatingtherein their comments, observations and suggestions on the accounts, systems, controls,anagenent,compliances and various other matters concerning the functioning of the Society. In light ofthe samethe observations incorporated in this letter, shall exclusively be u:.-d for governing thefunctioning ofthe Society and its improvements alone and should not be used fo- any other purpose or byany otherauthority not connected with the affairs of the society, whose accouIts are aUdited by us.

2. SCOPE OF AUDIT

The primary objectives/area of coverage of the present audit were:-a. An assessment of the Project Financial management including internal control,b. An assessment of compliance of the conditions attached to receipt of grants and their usage.c. Verifying that all expenditure incurred has been correctly made towards eligible projects andschemes an,d. Verifying that the necessary supporting documents, contracts, records and accounts have beenmaintainece. Verifying that the withdrawal of fund amount is made pI-operly and after complying the terns andconditi

3. AUDIT COVERGE

We have audited the accounts of GSACS covering the transactions for the financial year ended

a. The Goa State Aids Control Society's office at Panaji-Goa

As per terms of appointment we have audited the Accounts of GSACS, Pan)i Goa.Auditors, appointed by it for the purpose.

ASS

Auditor: M/s Laxmi Tripti Associates, Durg (C.G) [email protected]


4.METHODOLOGY

The following methodology was followed for the carrying out the audit:-a. Examination of Internal and CAG Auditors observations and its compliances.b. Evaluation of internal Control measures.c. Review of procedures followed regarding the procurement made during the year under audit.d. Transactional Audite.Verification of compliance of provisions of various applicable statues and underlying financialf. Review of Statement of Accounts/FMR submitted.

* Audit Preparation & Planning

We conducted the audit in accordance with the Audit and AssuranceStandards of Auditing issued bythe Institute of Chartered Accountantsof India. Those standards require that we plait and perform theaudit toobtain reasonable assurance about whether the financial statements arefree from materialmisstatements. An audit includes examining, on a testcheck basis, evidence supporting the amounts,review of internalcontrols and disclosures in the financial statements. The audit wasconducted at theoffice of GSACS at 1 St Floor, DayanandSmrutiBuilding, Swami Vivekananda Road, Panaji Goa.

5. REPORTING

The terms of engagement require us to give our report on the accounts audited in addition to issuea. Accuracy of statement of Accountb. Adequacy of records maintained, system in force and control and recommendations forc. Compliance with the covenants in the agreements entered.d. Other matters having significant impact Oin implementation of various schenles!lprojcls

6. RECORDS AND STATEMENTS REVIEWEDDuring the course of audit, we reviewed the following Books/ Record/Documents etc. on test checkbasisfor which items were selected on random sampling basis:-

Cash BookGeneral LedgerBank BookJournalBank Pass Books/statements and its Reconciliation statements.Stock RegisterFixed Asset RegisterTemporary advanceInventory Register etc.

Barring few registers above referred, the books of accounts are maiitained on the ComputerizedProject Financial Management System at GSACS, Panaji Office.



DURING T1E COURSE OF AUDIT OF ACCOUNTS OF GSACS3 WEOBSERVED THE1 FOL.LOWING:-

A. BOOK KEEPING AND ACCOUNTING SYSTEMThe accounts are maintained on cash basis.

B. INTERNAL CONTROL SYSTEMi) GSACS has no in-house internal audit system. Internal audit of its affairs is being done by afirmof Chartered Accountants appointed for the purpose. Internal Audit Report of the year underaudit has not been received by GSACS and therefore the same has not been considered for thepurposeof audit & report.

ii) The MIS system in GSACS needs to be improved,iii) There is no proper disaster Recovery Plan for timely recovery of information,iv) .Some recipient units are not regular in submitting stateients/utilizationCertificates in timne.

C. FIXED ASSET MANAGEMENTi) No depreciation on Fixed Asset charged.ii) Physical verification of Fixed Asset is done during the year under audit report under preparation.iii) Recipient units are submitting physical inventory verification report of the assets in

D. INVENTORY MANAGEMENTi) Inventory is managed through Inventory management systern(IMS).ii) There is system of issuiting inventories from ART centers to Link ART in inventory software.iii) Physical verification of inventory was conducted by the GSACS during the year underautdit. wehaveconducted physical verification of inventory on random basis and found as per records.

E. FUND MANAGEMENTRegister for grant disbursed is maintained by Society with letters are maintained in a file.

F. PROCUREMENT CONTROLSAll Procuremets of goods and services as per the norms priscribed by the NACO

G. CASH MANAGEMENT/RECEIVABLE MANAGEMENTa. All accounts are maintained on cash basis.b. Surplus fund are kept in Saving Bank account only.

H. BANK ACCOUNTSAll bank accounts are reconciled

I. OBSERVATIONS ON REMITTANCE OF STATUTORY DUESThe Society has delayed in payment of GPF and CPF for the month of Jan and Feb deposited thesame on 31.03.2017 management says the delay due to PF website default.

009 1 89C uiAuditor: M/s Laxmi Tripti Associates, Durg (C.G) [email protected]


J. ADVANCES TO PERIPHERAL UNITS AND ITS ADJUSTMENTS1) The periodicity of sending utilization certificates by the peripheral units to the Society ismonthly,

11) Two NGO's FXB Goa and Goan community for positive people are untraceeble as per policereport total amount block in this two Rs. 395782

K. ANNUAL ACTION PLAN (AAP)& VARIANCES

Annual Action Plan is approved by NACO and accordingly grant is released OSACS. AAPis beingapproved component wise and again subdivided in sub components with physicaltargets. Howeverthe receipt and payment account does not reflect the expenses/paymentaccording to approvedcomponent wise and SLib component wise. Thus utilization is notcomparable with the approvedAnnual Action Plan and no comment is possible on anydeviation thereon.

L. OVERALLOverall system of maintenance of account is satisfactory but needs improvements as to deficienciespointed out in paragraphs above needs redressed.

DATE- 23/06/2017 For LaxmiTripti and Associates

Chartered AccountantsFRN nio.009189C.

at A L. N. Agrawal(Partner)

Mem No.078427


Goa SACS - TI POOL FUND

S CO Dayanand Smruti Building Swami Vivekanand Road Panaj,Goa, Panaji - 403001

National AIDS Control Project - Phase IV

Utilisation CertificateCertified that an amount of Rs.23,812,000.00 received as grants-in-aid received

from Department of AIDS Control (NACO) during the Fin.Year 2016-17 vide letter No. givenbelow and opening Cash/Bank Balance Rs. 14,640.00 (and Current Liabilities of Rs.0.00)and

outstanding Advances for Rs. 212,105.00 on account of unspent balance brought forward from

the previous financial year, and Bank Interest and Miscellaneous Receipts of Rs. 29,744.00. a sum

of Rs- 23,618,175.25 has been utilized for the purpose for which it was sanctioned and theCash/Bank balance of Rs. 146,452.75 (and Current Liabilities of Rs. 0.00 )and outstanding

advances of Rs.266,861.00. remaining unutilized at the end of the year will be adjusted towards

the grants-in-aid payable during the next year. Deducted Fund Rs. 37,000.00

Sl. No. Sanction letter Number and Date Amount

Total 23,812,000.00

2. Certified that I have satisfied myself that the conditions on which the

grants-in-aid was sanctioned have been duly fulfilled/are being fulfilled and that I have

exercised the following checks to see that the money was actually utilized for the purpose

for which it was sanctioned.

Kinds of checks exercised

1. Statement of Expenditures

2. Annual Financial Statements

Counters' d (Pr ct Director)

caStafte AIDS ContrSocet(C eant) ana nGoaa.

Ch rpesonPrintate A f 1On

Printed: System A ator on 22/06/2017 03:3 1:32 from 1205

TIPF-Bank 14,640.00Advånce to NGOs 212,105.00

226,745.00

Grant from NACO to SACS 23,812,000.00Recovery/Deduction of Grants -37,000.00

23,775,000.00

STI Drugs 641,867.00Training 181,779.00Salary 14,194,887.00Travelling Expenses 1,329,117.00Rent, Rates & Taxes 1,924,000.00Honorarium 4,285,123.00Bank Charges 4,666.25NGO Services for Priority Interventions 208,299.00Other Administration Cost 721,184.00Need Based Assisstance 8,150.00Campaigns 91,333.00Meeting Expenses 6,770.00Procurement of Goods 21,000.00

23,618,175.25

Interest from Bank 29,744.00

29,744.00

TIPF-Bank 146,452.75Advance to NG0s 266,861.00

413,313.75

· nance OfficerGod Stats Aidst Co7ntrol soci

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Goa SACS - TI POOL FUND

Dayanand Smruti Building Swami Vivekanand Road Panaj,Goa, Panaji - 403001


Receipt And Payment Account

For The Period From : 01-Apr-2016 To :31-Mar-2017

Fi,ure% for (he Figures for the Figures for the Fi2ures for the

previou. Period current Period pre% ious Period current PeriodRECEIPTS Reference IRS.R PAYINTS Reference Is

Opening Balance: 17,598,356.00 LOANS AND ADVANCES 17 23,414,856.00

1,772.00 Balance with Bank 30 14,640.00 0.00 GENERAL FUND 13 37,000.00

17,653,000.00 GENERAL FUND 29 23,812,000.00 0.00 FIXED ASSETS 16 21,000.00

12,749.00 Other Income 56 29,744.00 310.00 Medicines 19 0.00

17,667,521.00 23,856,384.00 32,100.00 Training and Workshops 20 24,110.00

22,115.00 NGO Services 23 208,299.00

0.00 Operational Expenses 27 4,666.25

Closing Balance:

14,640.00 Balance with Bank 31 146,452.75

17,667,521.00 23,856,384.00

&

2nance OtticelMdio0 State Aids Control Socea

Printed : System Administrator on 22/06/2017 03:28:34 from 12raail Goa adetsPage1of5

(For the Location)

GENERAL FUND Schedule 29

Asat Aa31-Mar-17 31-Nfar-16

Påp ticulars (-Rs.) ( Rs.)

Grant from NACO to SACS 23,812,000.00 0.00

Recovery/Deduction of Grants 0.00 17,653,000.00

Total 23,812,000.00 17,653,000.00

Balance with Bank Schedule 30

As at As at31-Mar-16 31-Mar-15

Particulars (Rs.)

TIPF-Bank 14,640.00 1,772.00

Total 14,640 00 1,772.00

Other Income Schedule 56

As at As at31-Niar-173-Mr6

Partieulars (Rs.)(R.

Interest from Bank 29,744.00 12,749.00

Total 29,744.00 12,749.00

S 009189CPnacOfcrGoa State Aids Cantril SociexID

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(For the Location)

LOANS AND ADVANCES Schedule 17

As at As at31-Mar-17 31-.l ar-16

Particulars (Rs.)(Rs.)

Advance to Others 23,356.00 73,129.00

Advance to NGOs 23,391,500.00 17,525,227.00

Total 23,414,856.00 17,598,356.00

GENERAL FUND Schedule 13

31-Miar-17 3 -Mar-16Particulars Rs)(RE.)

Recovery/Deduction of Grants 37,000.00 0.00

Total 37,000.00 0.00

FIXED ASSETS Schedule 16

As at As at31-Mar-17 31-Mar-16

Particulars (Rs.) (Ps.)

Procurement of Goods 21,000.00 0.00

Total 21,000.00 0.00

0091 89C Finance Ottce PrectorPrinted : System Administrator on 22/06/2017 03:28:37 from 120 agg State A Contol Soc@e 40- C > Page3of5

(For th: Location) 1panai Goa

Medicines Schedule 19

31-Mar-17 31-Mar-16Particulars (R-.) . Rs.)

0I Drugs 0.00 310.00

Total 0.00 310.00

Training and Workshops Schedule 20

AS at As at31-Mar-17 31-Mar-16

Particulars (Rs.) (-R.)

Training 24,110.00 32,100.00

Total 24,110.00 32,100.00

NGO Services Schedule 23

A.,%at A,4:Rt3 -Ma-l? 5-Mar-16

Particulars(R)(R.

NGO Services for Priority Interventions 208,299.00 22,115.00

Total 208,299.00 22,115.00

fliance Ottest~

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(For the Location)

Operational Expenses Schedule 27

As at As at31-Mar-17 31-Nlar-16

Particularf (Rs.)

Bank Charges 4,666.25 0.00

Total 4,666.25 0.00

Balance with Bank Schedule 31

As at a I31-Mlar-1'7 31-M%1ar-16

Par-tictflars (RS.) (Rs.)

TIPF-Bank 146,452.75 14,640.00

Total 146,452.75 14,640.00

Finance ottice G Stat D C0oa State Aids Control Somek

009189C Panai Goa

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(For the Location)

Goa SACS - TI POOL FUND [Draft]

N O Dayanand Smruti Building Swami Vivekanand Road Panaj,Goa, Panaji - 403001


Income And Expenditure Account


Figurei for the Figures for the Figure- for the Figures for theSchedule .Schedule

presiou- Period current Period pre,itou, Period current PeriodEXPENDITURE Reference (Rs.) iR;.) INCOME P.eference (RS.)

326,841.00 Medicines 07 641,867.00 12,749.00 Other Income 28 29,744.00

353,966.00 Training and Workshops 08 273,112.00 17,802,718.00 Grants utilised to the extent of revenue 23,567,431.25expenditure

27,865.00 NGO Services 11 208,299.00

14,430,952.00 Salary (Pay and Allowances) 13 18,480,010.00

20,640.00 Maintenance Costs 14 8,150.00

2,655,203.00 Operational Expenses 15 3,985,737.25

16,039.00 NULL 6,770.00

17,815,467.00 23,597,175.25 17,815,467.00 23,597,175.35

&A

Finance Office, ectDirectr0o iioa State Aids Coitrof ScDo Go tte MADS CoMro4


(For the Location)

Other Income Schedule 28

As at As at

Particulars 31-Mar-17 31-lar-16

R__.)_ (Rs.)

Interest from Bank 29,744.00 12,749.00

Total 29,744.00 12,749.00

Medleines Schedule 07

A, aa .atParticulars 314Nar-17 31-MNlar- 16 >

STI Drugs 641,867.00 326,531.00

0I Drugs 0.00 310.00

Total 641,867.00 326,841.00

4os State AIi C1ol S

Training and Workshops Schedule 08

A,s at AsatParticulars 31-Nlar-1 7 31-i\ar-16

- Rs.) (Rs.)

Training 181,779.00 323,512.00

Campaigns 91,333.00 30,454.00

Total__[ 273,112.00 353,966.q0 stte re a

Printed: System Administiator on 22/06/2017 03:21:46 from 1205 Page 2 of 4

(Fo£ the Location)

NGO Services Schedule I1

As at Asat

Parliculars 31-Mar-l V 31-Mar-16

(R.N. (.R-.)

NGO Services for Priority Interventions 208,299.00 27,865.00

Total 208,299.00 27,865.00

Salary (Pay and Allowances) Schedule 13

As at A, at

Par culars 31 31sMar-16(Rs)j.s.

Salary 14,194,887.00 9,846,617.00

Honorarium 4,285,123.00 4,584,335.00

Total 18,480,010.00 14,430,952.00J nance Unco

joB State Aldg ConWWLIm>

Maintenance Costs Schedule 14

A at Asat

Partkenlars 1 31-fNlar--1 7 31-Mar-16(R 5.) (Rs.)

Need Based Assisstance 8,150.00 20,640.00

Total 8,150.00 20,640.00

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(For the Location)

Operational Expenses Schedule 15

As at As at

Parliculars 31-Mar-17 31-Mar-16

(Rs.) (Rs.)

Travelling Expenses 1,329,117.00 917,961.00

Rent, Rates & Taxes 1,924,000.00 1,113,500.00

Bank Charges 4,666.25 0.00

Other Administration Cost 721,184.00 607,703.00

Schedule NULL

Asat Asat31-Pllar-l" 31-Mar-16

Particu In rs (Rs.) (P )

Meeting Expenses 6,770.00 16,039.00

Total 6,770.00 16,039.00

Filance Offic~er

jioe staie 'Aid', Cg 'Sae Scmta SC4-

Co PeIlaj Goa

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(For the Location)

Goa SACS - TI POOL FUND IDraft]

Dayanand Smruti Building Swami Vivekanand Road Panaj,Goa, Panaji - 403001


Balance Sheet


Fiaures fo tir Schedule Figures for the Figures for the Scle Figures fur (hepre ious Period . R current Period previous Period current Period

s.?LfABILITIES Refrnce R.) (Ri.J_ASSETS RefRr.nei

226,745.00 GENERAL FUND 01 413,313.75 283,665.00 FIXED ASSETS 02 304,665.00

283,665.00 FIXED ASSET FUND 304,665.00 CURRENT ASSETS, LOANS ANDADVANCES

14,640.00 CURRENT ASSETS 0301 146,452.75

212,105.00 LOANS AND ADVANCES 0401 266,861.00

510,410.00 717,978.75 510,410.00 717,978.75

Auditor FC/1%IiO ecDiretor

Pinance~WC OfcrPoect Ir-ector

oa State Aidt Control so'e Goa State AIDS Control Society

lpafnall com aa

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(F o r the Location)

General Fund Schedule 01

Figures in Rupees

As at AS at31-Mar-17 31-Mar-16

Particulars (R. (RS.)

Opening grant in aid 226,745.00 376,463.00

Add: Received during the year

Grant from NACO to SACS 23,812,000.00 0.00

Recovery/Deduction of Grants (37,000.00) 17,653,000.00

Less: Utilised during the year

Grants utilised to the extent of revenue expenditure (23,567,431.25) 17,802,718.00

Grants utilised to the extent of fixed asset expenditure (21,000.00) 0.00

Closing grant in aid 413,313.75 226,745.00

Fixed Asset Schedule 02Goa State AIDS ControSFigures in Rupees a n aj

Office Equipment (2206) 283,665.00 0.00 0.00 283,665.00

Procurement of Goods (2207) 0.00 21,000.00 0.00 21,000.00

Grand Total 283,665.00 21,000.00 0.00 304,665.00


(For the Location)

Funds from Other Sources Schedule 03

Figures in Rupees

Grant UtilisediParticulars Opening Balance Grant Recicied Refunded Closing Balance

Grand Total

Pinance OVcar proj leCtor

oSt toAidcCGntfol seCn Goa State AIDS Control Societypnoni Go!0f Panaji

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(For the Location)

CURRENT ASSETS: Schedule 0301

Figures in Rupees

As at M.at3-a-7 .31-MVar. 5i

TIPF-Bank 146,452.75 14,640.00

[Tøal . 146,452.75 14,640.00

LOANS AND ADVANCES Schedule 0401

Figures in Rupees

31-Mr-i731-P.lar-16

P tlars -.11 (s .5

Advance-to-NGOs 266,861.00 212,105.00

Tota 266,861.00 212,105.00

inne f P jtorio & State ,ds Contfel SacW- Go@ State AiDS Control Socie'

Panail GorPaa

a System Adininirof on 22/06/2017 04:13:52 from i205 Page 4 of 4

(For the Location)