larkspur-corte madera school district · 16. resolution 2014/15-07 - local reserves cap 7:50p.m. f....

LARKSPUR-CORTE MADERA ~ SCHOOL DISTRICT _ Building Community

Board of Trustees:

230 Doherty Drive, Larkspur, CA 94939

Julia Ritter, President Susan Christman, Vice President

Sally Relova, Clerk Daniel Durkin

Andrea Pierpont

Superintendent: Valerie Pitts, Ed.D.

The mission of the Larkspur-Corte Madera School District Board of Trustees and staff is to develop literacy, critical thinking and an enthusiasm for learning within each student by offering a rich, rigorous, relevant and engaging curriculum

Estimated Time

and through a collaborative partnership with parents and community.

BOARD OF TRUSTEES Regular Board Meeting of October 15,2014

5:00 - Closed Session 6:00 p.m. - Open Session

The Cove School 330 Golden Hind Passage Corte Madera, CA 94925

5:00 p.m. I. CALL MEETING TO ORDER (Board President)

5:01 p.m. II. APPROVAL OF CLOSED SESSION AGENDA

5:02 p.m. III. PUBLIC COMMENTS ON CLOSED SESSION AGENDA

5:03p.m. IV. RECESS TO CLOSED SESSION TO CONSIDER AND/OR TAKE ACTION UPON ANY OF THE FOLLOWING ITEM(S)

6:00p.m. V.

(a) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54957.6: Negotiations

(b) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54957: Public Employees - Certificated Leave Request

(c) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54957: Public Employees - Discipline/Dismissal/Release

RECONVENE TO OPEN SESSION

Announcement of Reportable Action Taken in Closed Session

6:01 p.m. A. PERSONS WISHING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA

6:02p.m. B. COMMUNICATIONS

1. Board Member Reports/Correspondence Addressed to the Board

2. Superintendent's Reports and Recognitions LCMTA, CSEA, and SPARK Reports Principal Reports Williams Complaints

(Entire board packet on www.lcmschools.org/Board of Trustees/Meetings/2014 - 2015 Meeting Packets) -1-

6:15p.m C. PUBLIC HEARING - SUNSHINE OF INITIAL PROPOSALS

3. Discussion: Sunshining Classified School Employees Association (CSEA) and Larkspur-Corte Madera School District Initial Contract Proposals for Negotiations - 2014-15

D. STRATEGIC PRIORITIES

Page 4

6:30p.m. Priority: Inspire students to maximize their potential through an inquiry-based curriculum ....

4. Discussion: District and Site Technology Reports

5. Discussion: STAR CST Assessment Report

6:55 p.m. Priority: Sustain the fiscal integrity and stability of the district.

7:30 p.m.

6. Action: Approve Solar Project Schematic Design

7. Action: Amendment to Agreement for Construction Management Services

8. Discussion: CBEDS Enrollment and Staffing Report

9. Discussion: Professional Services Contracts

D. GOVERNANCE TEAM ISSUES/PLANNING

10. Discussion: Policies Review: BP and AR 5020 - Parents Rights and Responsibilities

Page 7

Page 18

2

Page 26

Page 30

Page 35

Page 38

7:35 p.m. E. CONSENT CALENDAR (The purpose of the Consent Calendar is to group items which may be approved routinely. A Board Member or member of the audience may request removal of an item for discussion).

A Roll Call Vote should be taken if the Consent Calendar includes Resolutions.

11. Monthly Warrants Reports 2014/15 - Batches 15-22 12. Personnel Action Report - 2014/15-03 13. Minutes of the Regular Meeting of August 26, 2014 14. Minutes of the Regular Meeting of September 10, 2014 15. Board Policy and Exhibit 4119.21 - Professional Standards 16. Resolution 2014/15-07 - Local Reserves Cap

7:50p.m. F. FUTURE BOARD AGENDA ITEMS

Lease-Lease Back (October 29) Business and Budget Updates (Standing Item) Policies Review (Standing Item) Award Lease-Lease Back Contracts - Phase II (October 29) Project Report (Standing Item) - Beyond Differences (November) Healthy Kids Survey (November) Single Plans for Student Achievement (November) Solar PPA Request for Proposal (November) Budget Revisions (November) Extended Learning Report (November) Library Report (November) Quarterly Receivables Report (November) CSEA Sunshine Negotiations (November) Multiple Measures/Benchmark Report (November or December)

(Entire board packet on www.lcmschools.org/Board of Trustees/Meetings/2014 • 2015 Meeting Packets)

Page 43 Page 44 Page 45 Page 50 Page 54 Page 59

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9:05 p.m.

9:10 p.m. VI.

Project Report (Standing Item) - Science Program (December) Sunshining Negotiations (LCMTA) - (December or January)

G. FUTURE BOARD MEETING DATE(S)

October 29 (Special), November 19, December 10

ADJOURNMENT (The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. Regular Board Meetings shall be adjourned at 10:00 p.m. unless extended to a specific time determined by a majority of the Board.)

The Board of Trustees welcomes participation by the public. A person wishing to speak on any item on or off the agenda will be granted up 10 3 minutes. The Board will limit the public comment period on any single item to 20 minutes. Members of the public are invited to submit comments in writing. An opportunity is provided for the public to address the Board on items not appearing on the agenda. However, in compliance with Board policy and the Brown Act, the Board is not permitted to discuss or take action on non-agenda items. Estimated times are approximate; actual times may vary. Members of the public who are interested in particular agenda items may wish to arrive early. Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent's Office at 415-927-6980. Any documents related to an agenda item for open session of a regular board meeting and distributed less than 72 hours before the meeting may be inspected at the District Office, 230 Doherty Drive, Larkspur,CA 94939.

(Entire board packet on www.lcmschools.org/Board of Trustees/Meetings/2014 - 2015 Meeting Packets) -3-

Date: To: From: Re:

Larkspur-Corte Madera School District Office of the Superintendent

October 15, 2014 Board of Trustees Valerie Pitts, Superintendent Discussion: Sunshining Classified School Employees Association (CSEA)

and Larkspur-Corte Madera School District Initial Contract Proposals for Negotiations 2014-15

Background

See attached proposals from the District and CSEA.

Recommendation

It is recommended that the Board hold a public hearing to meet the Rodda Act requirements for sunshining these proposals.

Backup attached: Yes __ J_ No Item No. 3

-4-

LARKSPUR CSEA CHAPTER #790

DATE: October 2,2014

TO: Board of Trustees Valerie Pitts, Superintendent

FROM: CSEA Chapter #790 Negotiations Committee

SUBJECT: Contract Negotiations for 2014-2015

CSEA is submitting the following articles and proposals for our successor collective bargaining agreement for the 2014-2015 years with the Larkspur/ Corte Madera School District.

CSEA is interested in receiving additional information related to certain changes from the 2013-2014 bargaining session agreement. This agreement was not ratified according to CSEA policy.

Article 6: Pay and Benefits • CSEA is interested in a fair and equitable salary increase for all classified employees. • CSEA is interested in an increase in the district's contribution for benefits.

Article 8: Safety • CSEA is interested in strengthening the language regarding employee safety.

Article 16: TermlReopeners • CSEA is interested in a new contract term that would provide for a new three (3) year

term from July 1,2013 through June 30, 2016 with up to 3 reopeners each contract year.

CSEA is interested in reviewing the current job descriptions of each classified position to ensure they are up to date and clearly understood.

We look forward to a mutually positive and respectful negotiations process.

Kathleen Clancy President CSEA Chapter #790

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BOARD OF TRUSTEES

Susan Christman Daniel Durkin Andrea Pierpont Sally Relova Julia Ritter

To: Members ofthe Public

October 15,2014

California School Employees Association (CSEA), Chapter 790

From: Valerie Pitts, Superintendent Larkspur-Corte Madera School District

Re: Initial Contract Proposal for 2014-15

In accordance with the Rules and Regulations of the Public Employment Relations Board (PERB) and the reopener provisions of Article 16 of the current collective bargaining agreement between the Larkspur-Corte Madera School District and California School Employees Association, Chapter 790, the following serves as the District's initial contract proposal for 2014-15.

The District has an interest in opening the following articles to clarify issues and address changes in contract language, dates, and other revisions, with the objective of providing the best instructional and support services to the students in the District:

FOR 2014-15

Article 3 - Hours of Employment - The District is interested in reviewing extensions in time relative to increases in length of day.

Article 6 - Pay and Benefits - The District is interested in discussing equitable salaries and benefits.

Article 7 - Transfers, Reassignments and Promotions - The District is interested in clarifying language.

Article 12 - Evaluation Procedure - The District is interested in discussing performance review process.

Article 16 - Term/Reopeners - The District is interested in a new contract term.

Appendix B - Pre-Approved Professional Growth Classes for Classified Employees - The District is interested in discussing supporting professional growth of classified employees.

The District looks forward to continued positive, collaborative negotiations with CSEA, Chapter 790.

Valerie Pitts, Ed.D. Superintendent

230 Doherty Drive, Larkspur, CA 94939 415.927.6960/ Fax 415.927.6964 ------ - -- ----- ._--- ----------

www.lcmschools.org -_._------

-6-


Date: October 15, 2014 To: Board of Trustees From: Valerie Pitts, Superintendent and Daniel Norbutas, Senior Director of Educational

Services and Technology Re: Discussion: District and Site Technology Reports

Background

Larkspur-Corte Madera School District recognizes the importance of computer technology in providing a relevant and appropriate education for our students. As learning tool, technology fosters student acquisition of 21 st Century Skills - most notably critical thinking, creative thinking, collaborating, communicating, information literacy, media literacy and technology literacy. Just like language fluency, building technology fluency is essential to students' academic and professional future. Given the ubiquity of technology in the workplace and society as a whole, it is imperative that the District continue to provide teachers and students with the resources and infrastructure necessary to support such fluency.

Analysis

The District has made great progress in the last several years in the area of classroom technology integration, student access to technology and professional development for teachers. Students and teachers are using technology as a teaching and learning tool more frequently and meaningfully. The District has progressively increased student access to t h I C t d I t f t d t h· . f II ec no ogy. urren e ::>Ioymen s 0 s u en mac mes IS as 0 ows:

Student Student Student iPads Chromebooks iMac/MacBooks

Cove 75 84 60 Neil Cummins 98 84 58 Hall 72 182 190 .. An addItIOnal 60 Chromebooks are expected to be delJvered In November and WIll be spM between Cove and Neil Cummins.

As stUdent and teacher access to technology has increased, so has the support available to teachers. A number of Teachers on Special ASSignment (TOSAs) assist in the deployment and use of the devices on each school site. Their goal is to help reduce the barriers to technology integration across classrooms. This takes a variety of forms, including coaching, collaborative planning and brainstorming, partner/model teaching and troubleshooting issues when they arise.

District Technology Teachers on Special Assignment: James Fester (Hall 0.2 FTE) supports teacher technology integration, as well as technology support with Google apps, Moodie, PowerTeacher, and other software. Jennifer Fry (Hall .02 FTE) supports teacher technology integration, provides Google app support, troubleshoots software issues and manages the Digital Arts classroom hardware. Bob Montes (Hall 0.2 FTE) provides integration support for classroom teachers. He is the administrator for Google apps, Moodie, the Hall network, and student Google accounts. He provides tech support for faculty and student devices and coordinates the Mouse Squad.

Backup attached: Yes J No Item No. 4

-7-

Aaron Eisberg (District 1.0 FTE) provides district-wide support as a coach of project-based learning and technology integration. He provides software and hardware support and manages the student and staff Google email accounts for Cove and Neil Cummins. He is the district iPad expert. He splits his coaching and tech support time between Neil Cummins and Cove.

As we look at moving forward with technology in the district, we continue to be forward thinking and innovative to ensure our teachers and students have access to the necessary technology tools.

The District's Director of Educational Services and Technology and Technology Teachers on Special Assignment will provide a brief presentation on technology and teacher support.

Financial Impact

The Teachers on Special Assignment are provided release time within their teaching assignment. The total release time is approximately 1.6 FTE for the district at a cost of approximately $160,000.

Legal Implications

None.

Recommendation

This item is brought before the board for review and discussion purposes only.

-8-

Larkspur-Corte Madera School District Elementary Technology Distribution 2014-2015

The Cove School

Suite Grade Levels/Users Devices Currently

K-K, K-1, 1-1 30 iPads, 30 Mac Books

2-2,2 30iPads,10iPods

3-3 15 iPads, 28 Chromebooks

3-4 28 Chromebooks

4-4 30 Macbooks

Library 28 Chromebooks

Tech Office Back Up 5iPads

Neil Cummins Elementary

Grade Levels/Users Devices Currently

Kindergarten 30iPads

1st Grade 30iPads

2nd Grade 30iPads

3rd Grade 28 MacBooks

2nd & 3rd Grade 30 MacBooks

4th Grade 56 Chromebooks

Learning Center 8iPads

Library 28 Chromebooks

-9-

Room

604 Fester

603 Felton

601 Rodgers

Device Type Total

iPad Airs 32

Macbooks 30

Chromebooks 32

-11-

Room

506 Adams

502 Science

502 Science

Device Type Total

iPad 2 30

Macbooks 30

Chromebooks 32

-12-

Room

406 Reiter

404 Owens

401 Song

Device Type Total

Macbooks 28

Chromebooks 28

Chromebooks 28

-13-

Room

303 Evans

302 Fry

301 Wagner

Device Type Total

Chromebooks 30

MacBooks 33

Macbooks 28

-14-

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-17-


Date: To:

October 15,2014 Board of Trustees

From: Valerie Pitts, Superintendent and Daniel Norbutas, Director of Educational Services and Technology

Re: Discussion: STAR CST Assessment Report

Background

California public school students in fifth and eighth grade took the Science California Science Test (CST) in the spring of 2014. With the advent of the SBAC, this paper and pencil science test is the only remaining CST. The results of this test are reported to parents and schools districts in August.

The 2013-2014 school year was a pilot year for the new California Assessment of School Performance and Progress (CAASPP). Students in grades 3-8 participated in the pilot administration of Smarter Balanced Assessment Consortium (SBAC) in the spring of 2014. As this administration was a "test of the test" and did not include the full assessment, no individual or school-wide performance data was reported.

Analysis

The district continues to demonstrate high levels of proficiency on the STAR Science CST. District science teachers have transitioned to the new Next Generation Science Standards (NGSS) over the last two years. The STAR Science CST is still based on the old science standards, not the newly adopted NGSS, and this misalignment can have an impact on proficiency scores. The results for the last three years of Science CST are attached.

Financial Impact

None.

Legal Implications

None.

Recommendation

This information is provided to Trustees for information and discussion.


-18-

Larkspur-Corte Madera School· District

Presentation to the Board of Trustees 2012-2014 Science CST Results

October 15, 2014

-19-

100%

90% I f

80%

70%

60%

50%

40%

30%

20%

10%

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5

~ I 9 I 9

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Basic

. -",~.,:-; .. ~- .,~' l - I .... Advanced & Proficient

2012 2013 2014

Numbers represent percentage of students

-20-

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Larkspur-Corte Madera School District 8th Grade Science CST

('

7 14

Below Basic & Far Below Basic

Basic

85 81 Advanced & Proficient

2012 2013 2014

Numbers represent percentage of students

-21-

larkspur-Corte Madera School District Office of the Superintendent

Date: To:

October 15, 2014 Board of Trustees

From: Re:

Valerie Pitts, Superintendent and Yancy Hawkins, Chief Business Official Action: Approve Solar Project Schematic Design

Background

On June 18, 2014, Trustees approved a contract with Quattrocchi Kwok Architects (QKA) for an initial design study to confirm feasibility of the installation of solar photo voltaic (PV) panels at the District's three schools. The study determined the approximate size and potential locations for PV panels. On August 26,2014, the Trustees reviewed the study and approved QKA to move to the next phase of the design work.

Analysis

The District's three school campuses have been reviewed by structural and electrical engineers, as well as a solar consultant, to determine the appropriate systems sizing and where and how they might be installed. QKA has completed their schematic design work given these locations and required sizing.

An informal presentation on schematic design was made at the September 10, 2014 meeting by our project management teams. The formal designs will be reviewed by QKA. All placement of solar panels is on rooftop.

Legal Consideration

Schematic Design must be approved before design drawing phase can begin.

Financial Impact

Current financial impact is limited to the QKA contract previously approved.

If the district moves forward with the solar project, a purchase power agreement will finance the installation of the PV panels.

Recommendation

The Superintendent recommends approval of the solar schematic design as presented by the architects.

~ .. BacKl.lp attacned:· Yes No Item No. 6

-22-

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-25-


Date: October 15,2014 To: Board of Trustees From: Valerie Pitts, Superintendent and Yancy Hawkins, Chief Business Official Re: Action: Amendment to Agreement for Construction Management Services

Background

The District is moving forward in its planning and execution of Phase II of the District's facilities plan after approval of Measure D on June 3, 2014. It is important to retain construction management services early in the construction process.

Analysis

Greystone West Company, Inc. (Greystone West) was selected as the construction management firm during the District's Phase I planning in 2011, after a rigorous Request for Proposal (RFP) screening process. The District has been very happy with the work performed by Greystone West throughout the Phase I construction projects, which have been completed on time and on budget. The District has been especially pleased with Greystone West's ability to work with community groups and school constituencies, make tough decisions, provide accurate estimates, respond to District requests thoughtfully and in a timely manner, monitoring of work and costs of the contracted vendors, and successfully completing and closing-out projects.

Financial Impact

Phase II construction management services include new school construction and modernization. The attached contract amendment totals $730,661 in construction management fees.

Legal Consideration

Greystone West assists the District in maintaining legal compliance regarding construction requirements, inspections, and adherence to state regulations.

Recommendation

The Superintendent recommends Trustees approve the contract amendment with Greystone West for Phase II construction management services.

Backup attached: Yes J No Item No. 7

-26-

AMENDMENT NO.1

LARKSPUR-CORTE MADERA SCHOOL DISTRICT

AGREEMENT FOR CONSTRUCTION PROJECT MANAGEMENT SERVICES

THIS AMENDMENT NO.1 TO THE LARKSPUR-CORTE MADERA SCHOOL DISTRICT CONTRACT "AGREEMENT FOR CONSTRUCTION PROJECT MANAGEMENT SERVICES for MEASURE A" (the "Amendment") is dated October 17, 2014 for reference only and is made by and between the Larkspur-Corte Madera School District, a political subdivision of the State of California, hereinafter called "DISTRICT," and Greystone West Company, a California corporation, hereinafter called "PROJECT MANAGER."

RECITALS

A. On or about November 22, 2011 the Board of Trustees of the DISTRICT (the "BOARD") approved the Larkspur-Corte Madera School District Agreement for Construction Project Management Services with the PROJECT MANAGER for construction management services concerning Measure A bond projects (the "Project Manager Contract").

B. At the October 15,2014, BOARD meeting, the BOARD voted to authorize the projects identified in Attachment C-3, attached hereto and incorporated herein by this reference (the "New Projects").

C. The New Projects are authorized bond projects under Measure D and are revised from the scope of Phase II projects described in the Project Manager Contract.

D. The BOARD desires to hire PROJECT MANAGER to provide construction management services for the New Projects under the terms and conditions in the Project Manager Contract, as amended and modified in this Amendment.

NOW, THEREFORE, for and in consideration of good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:

AGREEMENT

1. Description of Services. Section 1 of the Program Manager Contract and Attachments A and B referenced therein are amended to include the New Projects within the description of services.

2. Contract Documents. Section 3 of the Program Manager Contract is ameiidedto iiiclude the NewProjectsiri thecohtract documents.

-27-

3. Compensation. Section 4 of the Project Manager Contract and Attachment C referenced therein are amended to provide that full compensation for services provided by Project Manager for the New Projects shall be as set forth in Attachment C-3, attached hereto and incorporated herein by this reference.

4. Term of Amendment. This Amendment is effective on the date all parties have fully executed this Amendment and the Board of Trustees of the DISTRICT has approved or ratified this Amendment.

5. No Other Modification. Except as expressly modified by this Amendment, all other provisions in the Project Manager Contract shall remain the same and in full force and effect.

6. Separate Counterparts. This Amendment may be executed in separate counterpatis, each of which when so executed shall be deemed to be an original. Such counterparts shall, together, constitute and be one and the same instrument.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day and year written below.

Dated: ______ ,2014

Dated: _____ ,2014


By: Name: Valerie Pitts, Ed. D. Its: Superintendent

GREYSTONE WEST COMPANY, INC.

By:, _________ __

Name: Todd Lee Its: President

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Project No. Title

TBD

TBD

TBD

Attachment C-3 New Projects and Fees

CMFee through CM Fee Preconstruct ion Construction'

Project Services Services

Neil Cummins Modernization & $128,605 $130,183 New Construction Phase II

The Cove Elementary School Phase II $76,905 $93,995

Henry Hall Middle School Modernization $135,438 $165,535. Phase II

Subtotals $340,948 $389,713

Grand Total $730,661

-29-


Date: October 15, 2014 To: Board of Trustees From: Valerie Pitts, Superintendent and Yancy Hawkins, Chief Business Official Re: Discussion: CBEDS/Enroliment and Staffing Report

Background

The official enrollment count of a district is known as California Basic Educational Data System (CBEDS) and is included in the report that is submitted as part of CALPADS each year. The data collected based upon the first Wednesday in October enrollment and staffing and is used to calculate revenue allocations for the district as well as various other reports related to student and staff demographics.

The Larkspur-Corte Madera School District enrollment on October 1,2014 was 1,507 (TK through 8th grade). Enrollment has grown by 45 students (3%) since the 2013-14 CBEDS count. This enrollment exceeds the demographer's high enrollment projection (1,497) by 10 students. The district has received no students from Rose Lane or Tarnal Vista projects. Enrollment growth is just one of the factors that can affect staffing formulas. Other factors include new projects, program changes/enhancements, contracts, and cost containment strategies - e.g. direct hire versus contracts with nonpublic agencies.

The personnel and business functions of the District monitor enrollment and project staffing needs based on estimated enrollment and formulas for classified and certificated staffing. Enrollment and staffing projections begin in February. If staffing increases are necessary, the District can begin the hiring process by spring. If reductions are necessary, teachers and administrators must be notified by March 15 and classified staff by June 1.

Analysis

Attached are district enrollment and staffing charts indicating 2013-14 and 2014-15 enrollment and staffing levels. This includes confidential, certificated (teachers and certified administrators), and classified FTE. Increases are primarily due to the growth in student enrollment and the transition to a three school model.

Legal Consideration

Compliance with Ed Code Hiring/Reduction in Force statutes and LCMTA and CSEA contract agreements are required. Accountability criteria associated with Local Control Accountability Plan is also required.

Recommendation

This report is for information and discussion purposes.

Backup attached: Yes J No Item No. 8 ---

-30-


ENROLLMENT AND STAFFING REPORT October 15, 2014

CBEDS Enrollment 2014-15 2013-14

Neil Cummins Elem (K-4)* 499 843 The Cove Elem (K-4) 358 N/A Hall Middle School (5-8) 650 622 District Total 1,507 1,462

Preschool Enrollment (6)

District Employees (not FTE) 2014-15 2013-14

Certificated 98 98 Classified 48 49 Classified Management 2 4 Confidential 5 5 Total 153 156

District Certificated Instructional Full Time Equivalent (FTE) Staffing

2014-15 2013-14 Difference Program Direct Hire from Growth Outside Contractor

89.0 87.7 +1.3 1.3 0

District Classified FTE Staffing (Includes all open, unfilled, budgeted positions)

Classification 2014-15 2013-14 Difference Program Comments Growth

Campus Support 2.53 2.47 +0.06 0.06 Staffed to formula

Yard Supervisors 3.69 3.50 +0.19 0.19 Staffed to formula

Crossing Guards 0.25 0.25 0 0 Library Clerk 2.72 1.81 +0.91 +0.91 Increase to three

school model

Paraprofessionals-Staffed to case General Ed and 12.74 11.66 +1.08 +1.08 load formulas

Special Ed Courier .125 .125 0 0 Technology Assistant 1.0 0.80 +0.2 0.2 Increase to three

school model

School Secretaries 4.66 4.66 0 0 Maintenance/Custodial 8.75 9.0 +0.75 +0.75 Increase to three

school model

Grounds 0.4 0.4 0 0 School Community

1.07 0.85 +0.22 +0.22 Student needs Health Liaison

DISTRICT TOTAL 37.935 35.525 +2.41 +2.41

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District Professional Expert/Classified Management! Confidential FTE Staffing

Classification 2014-15 2013-14 OT (Professional Experts) 1.0 1.0

Business Manager/CBO 1.0 1.0

Director of Operations and Sustainability 0.80 0.80 Director of Technology 0.0 1.0 Executive Assistant to Superintendent 1.0 1.0 Admin. Assistant to Business Manager 1.0 1.0 Admin. Assistant - Payroll/Benefits 0.75 0.75 Admin. Assistant - Human Resources 1.0 1.0 Admin. Assistant - Ed Services/Special 0.80 0.80 EdlTech VAPA Coordinator1 0.0 0.50

DISTRICT TOTAL 7.35 8.85 MCF VAPA Grant

District Certificated Management!Non-Teaching FTE Staffing

Classification 2014-15 2013-14 Superintendent 1.0 1.0 Special Education Director 0.6 0.75 Sr.lDirector of Education 1.0 0.75 ServiceslT echnology Principals 3.0 3.0 Assistant Principals 1.0 2.0 DISTRICT TOTAL 6.6 7.5

District Wide Certificated Services Staffing 2013-14 2013-14

Psychologist 1.0 1.0 O.T. (Professional Expert Services) See above See above Speech 2.2 2.2 DISTRICT TOTAL 3.2 3.2

Neil Cummins Elementary Certificated Staffing 2014-15 Grade Classes # of Students Average Class Size

K 4 87 21.75 Self- 1 5 116 23.20

Contained 2 4.5 106 23.55 3 3.5 87 24.86 4 4 103 25.75

TOTAL 499 23.76

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FTE Grades

Comments Served

Music 1.0 K-4 Library 0.33 K-4 Technology 0.6 K-4 Art 0.6 K-4

Specialists PE 1.2 K-4 Counselor 0.6 K-4 Reading! Academic 1.0

K-4 Support/ELL Education

1.5 K-4 Specialists Nurse* 0.133* K-4

The Cove School Certificated Staffing 2014-15 Grade Classes # of Students Average Class Size TKlK 4 96 24.00

Self- 1 3 61 20.33 Contained 2 3 62 20.66

3 3 68 22.66 4 3 71 23.66

TOTAL 358 22.37

FTE Grades Comments Served

Music 0.8 K-4 Library 0.33 K-4 Technology 0.4 K-4 Art 0.4 K-4

Specialists PE 0.8 K-4 Counselor 0.4 K-4 Reading! Academic 0.6 K-4 Support/ELL Education

1.0 K-4 Specialists Nurse* 0.133* K-4

*shared services with Kentfield School District

Hall Middle School Certificated Staffing 2014-15

Grade # of Students Average Core Class Size 5 162 27.0

6 169 28.2

7 155 25.8

-33-

8 164 27.3

TOTAL 650 27.1

FTE Grades Served Comments Music 2.0 5-8 Library 0.33 5-8 Technology 1.0 5-8 Art 2.0 5-8

Specialists Counselor 1.0 5-8 ELL! 0.4 5-8 Academic Support Education 3.0 5-8 Specialists Nurse 0.133* 5-8

*shared services with Kentfield School District

-34-


Date: To:

October 15,2014 Board of Trustees

From: Re:

Valerie Pitts, Superintendent and Yancy Hawkins, CBO Discussion: Professional Services Contracts

Background

The Larkspur-Corte Madera School District contracts with a variety of independent service providers and consultants on an annual and as-needed basis. These services are necessary for professional development, unique requirements of individual students, and other professional services for which the District does not have at-will employees, e.g. legal counsel. Contracted services are generally limited, part time, and/or for a onetime purpose.

Analysis

The District endeavors to control costs by managing contracts closely and aligning services with goals. Where possible, recruitment and direct hires are obtained, particularly for services provided by therapists or other licensed, certified specialists.

Special Education Master Agreements are generally developed by the Special Education Local Plan Area (SELPA) annually and pre-approved.

Financial Impact

The contracts total $619,425.00 in District authorized expenditures. Many of these professional contracts reflect "not to exceed" amounts. Total cost will be revised as services are completed and final billings are received. See attached spreadsheet.

Recommendation

This item is brought to the Board for information purposes only.


-35-

1

2

3

4

5

6

7

8

9

10

11

Larkspur-Corte Madera School District PROFESSIONAL CONTRACT SERVICES

2014 - 2015

SPECIAL EDUCATION CONTRACT COST/FUNDING LOCATION/

Organization PERIOD SOURCE SUPERVISOR Mental Health September 8, $7,600.00 (2014-15) District-Wide Services 2014 through Special

June 30, 2015 General Fund Education Special Education Director

Physical Therapist September 8, $13,200.00 (2014-15) Pre School 2014 through June 30, 2015 $7,229.00 (2013-14) Special

General Fund Education Special Education Director

Bright Path September 8, $3,420.00 (2014-15) District-Wide Therapists 2014 through

June 30, 2015 $9,112.00 (2013-14) Special General Fund Education Special Education Director

Non-Public School July 1, 2014 $134,936.00(2014- District-Wide through 15) June 30, 2015 Special

$103,344.00(2013- Education 14) Director General Fund Special Education

TECHNOLOGY School Wires July 1, 2014 $7,440.00 (2014-15) District-Wide

through June 30, 2015 $6,316.80 (2013-14) Sr. Director Ed.

General Fund Services & Tech NCS Pearson July 1, 2014 $12,121.00 (2014-15) District-Wide PowerSchool through

June 30, 2015 $12,121.00 (2013-14) Sr. Director Ed. General Fund Services & Tech

Parlent July 1, 2014 $9,238.00 (2014-15) District-Wide Technology, through Parentlink June 30, 2015 Sr. Director Ed.

General Fund Services & Tech INFINITY July 1, 2014 $4,275.00 (2014-15) District-Wide


General Fund Services & Tech INFOSNAP, Inc. July 1, 2014 $6,600.00 (2014-15) District-Wide


General Fund Services & Tech Silyco July 1, 2014 $18,000.00 (2014-15) District-Wide


General Fund Services & Tech ReadiTech July 1, 2014 $15,000.00 (2014-15) District-Wide

through June 30, 2015 Sr. Director Ed.

General Fund Services & Tech

PURPOSE Mental Health Services

Physical Therapy Services

Occupational Therapist County Program

Special Education Non-public School Placement (3 students includes transportation)

Annual Hosting, Software and related Services.

Annual Hosting, Software and related Services.

Annual Hosting, Software and related Services. App

E-rate Filing

Annual Hosting, Software and related Services

District IT Services

Districtwide Network and VOIP Services

-36-

12 Social Media July 1, 2014 $50,000.00 (2014-15) District-Wide Social Media Consultant Consultant through

June 30, 2015 $31,000.00 (2013-14) Sr. Director Ed. General Fund Services & Tech

13 PowerSchool/CAL July 1, 2014 $36,000.00 (2014-15) District-Wide PowerSchool/CALPADS PADS Consultant through June Consultant

30,2015 Sr. Director Ed. General Fund Services & Tech

14 Follett Software July 1, 2014 $2,880.00 (2014-15) District-Wide Library Management through June System 30,2015 $3,745.00 (2013-14) Sr. Director Ed.

General Fund Services & Tech

Student Services 15 Kentfield School July 1, 2014 $51,390.00 (2014-15) District-Wide Shared School Nurse

District through June 30, 2015 $40,567.00 (2013-14) Superintendent

General Fund ,

CONTRACT COST/FUNDING LOCATION/ Organization PERIOD SOURCE SUPERVISOR PURPOSE

Business Services 16 Goodwin July 1, 2014 $2,100.00 (2014-15) District-Wide Continuing Disclosure

Consulting Group through Preparation/Filing Prop 39 June 30, 2015 $2,100.00 (2013-14) CBO Bonds

General Fund 17 Lozano Smith July 1,2014 $60,000.00 (2014-15) District-Wide Legal Services

through June 30, 2015 $65,000.00 (2013-14) CBO

General Fund 18 Nigro & Nigro July 1, 2014 $33,650.00 (2014-15) District-Wide District Audit Services

through June 30, 2015 $33,000.00 (2013-14) CBO

General Fund 19 Dannis, Wolliver July 1, 2014 $10,000.00 (2014-15) District-Wide Legal Services/ Bond

and Kelley through June 30, Consultant 2015 $23,000.00 (2013-14) CBO

General Fund 20 Subfinder July 1, 2014 $4,075.00 (2014-15) District-Wide Substitute Online Service

through June 30, 2015 $4,075.00 (2013-14) CBO

General Fund 21 Hall/Neil July 1, 2014 $5.70 per meal District-Wide District Wide Hot Lunch

Cummins/Cove through June 30, (2014-15) Program PTO 2015 No net cost to the CBO

District 22 Marin County July 1, 2014 $17,500.00 (2014-15) District-Wide Accounting Software acc

Office of through June 30, Education 2015 $17,500.00 (2013-14) CBO

General Fund 23 Keenan and July 1, 2014 $120,000.00 (2014-15) District-Wide Property and Liability

Associates through June 30, Insurance 2015 $98,869.00 (2013-14) CBO

General Fund

-37-

Date: To: From: Re:


October 6,2014 Board of Trustees Valerie Pitts, Superintendent Discussion: Board Policy and Administrative Regulation 5020 - Parent Rights

and Responsibilities

Trustees review selected policies monthly or bimonthly. In addition, as the California School Boards Association (CSBA) recommends new policies, they are referred to the Trustees for review, discussion, and approval.

Board Policy and Administrative Regulation 5020 should be reviewed for approval of changes.

Financial Impact

None.

Recommendation

The Superintendent recommends Trustees review the Board Policy and Administrative Regulation, prior to approving them on the Consent calendar next month.


-38-

Students BP 5020

PARENT RIGHTS AND RESPONSIBILITIES

The Board of Trustees recognizes that parents/guardians of district students have certain rights as well as responsibilities related to the education of their children.

The Board believes that the education of the district's students is a shared responsibility. The Superintendent or designee shall work with parents/guardians, including parents/guardians of English learners, to determine appropriate roles and responsibilities of parents/guardians, school staff and students for continuing the intellectual, physical, emotional and social development and well-being of students at Neil Cummins and Hall each school, including the means by which the schools and parents/guardians can help students achieve academic and other standards of the school.

Within this framework, the school's primary responsibility shall be to provide a high-quality curriculum and instructional program in a supportive and effective learning environment that enables all students to meet the academic expectations of the school.

Parents/guardians shall have the opportunity to work with schools in a mutually supportive and respectful partnership and to help their children succeed in school. (Education Code 51100)

The Superintendent or designee shall ensure that district staff understand the rights of parents/guardians afforded by law and Board policy and follow acceptable practices that respect those rights.

The Superintendent or designee shall ensure that parents/guardians receive notification regarding their rights in accordance with law.

The Superintendent or designee shall take all reasonable steps to ensure that all parents/guardians who speak a language other than English are properly notified in English, and in their home language of the rights and opportunities available to them pursuant to Education Code 48985. (Education Code 51101.1)

Policy adopted: March 23, 2005 Poli~yreviewed: Oct()ber .15,20 14

LARKSPUR-CORTE MADERA SCHOOL DISTRICT Larkspur, California

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Students AR 5020(a)

PARENT RIGHTS AND RESPONSIBILITIES

Parent/Guardian Rights

The rights of parents/guardians of district students include, but are not limited to, the following:

1. To observe, within a reasonable period of time after making the request, the classroom(s) in which their child is enrolled or for the purpose of selecting the school in which their child will be enrolled. (Education Code 51101)

Parents/guardians may observe instructional and other school activities that involve their child in accordance with Board of Trustees policy and administrative regulations adopted to ensure the safety of students and staff, prevent undue interference with instruction or harassment of school staff, and provide reasonable accommodation to parents/guardians. Upon written request by a parents/guardians, the Superintendent or designee shall arrange for parental observation of a class or activity in a reasonable time frame and in accordance with Board policy and administrative regulations. (Education Code 49091.10)

2. To meet, within a reasonable time of their request, with their child's teacher(s) and the principal. (Education Code 51101)

3. Under the supervision of district employees, to volunteer their time and resources for the improvement of school facilities and school programs, including, but not limited to, providing assistance in the classroom with the approval, and under the direct supervision, of the teacher. (Education Code 51101)

4. To be notified on a timely basis if their child is absent from school without permission. (Education Code 51101)

5. To receive the results of their child's performance and the school's performance on standardized tests and performanoe based statewide tests. (Education Code 51101)

For parents/guardians of English learners, this right shall include the right t~ receive the results of their child's performance on the English language development test. (Education Code 51101.1)

6. To request a particular school for their child and to receive a response from the district. (Education Code 51101)

7. To have a school environment for their child that is safe and supportive of learning. (Education Code 51101)

8. To examine the curriculum materials of the class(es) in which their child is enrolled. ~JEducation Code 51101; 20 USC 1232h)

-40-

PARENT RIGHTS AND RESPONSIBILITIES (continued) AR 5020(c)

Parents/guardians may inspect, in a reasonable time frame, all primary supplemental instructional materials and assessments stored by the classroom teacher, including textbooks, teacher's manuals, films, tapes and software. (Education Code 49091.10)

Each school site shall make available to parents/guardians and others, upon request, a copy of the prospectus standards by grade level and subject for each course., including the titles, descriptions and instructional aims of the Gourse. (Education Code 49091.14)

The school may charge an amount not to exceed the cost of duplication. (Education Code 49091.14)

9. To be informed of their child's progress in school and of the appropriate school personnel whom they should contact if problems arise with their child. (Education Code 51101)

10. For parents/guardians of English learners, to support their child's advancement toward literacy. (Education Code 51101.1)

The Superintendent or designee may make available, to the extent possible, surplus or undistributed instructional materials to parents/guardians pursuant to Education Code 60510. (Education Code 51101.1)

11. For parents/guardians of English learners, to be informed, through the school accountability report card, about statewide and local academic standards, testing programs, accountability measures and school improvement efforts. (Education Code 51101.1)

12. To have access to the school records of their child. (Education Code 51101)

13. To receive information concerning the academic performance standards, proficiencies or skills their child is expected to accomplish. (Education Code 51101)

14. To be informed in advance about school rules, including disciplinary rules and procedures pursuant to Education Code 35291 48980, attendance policies, retention and promotion policies pursuant to Education Code 48070.5, dress codes and procedures for visiting the school. (Education Code 51101)

15. To be notified, as early in the school year as practicable pursuant to Education Code 48070.5, if their child is identified as being at risk of retention and of their right to consult with school personnel responsible for a decision to promote or retain their child and to appeal such a decision. (Education Code 51101)

16. To receive information about any psychological testing the school does involving their child and to deny permission to give the test. (Education Code 51101)

-41-

PARENT RIGHTS AND RESPONSIBILITIES (continued) AR 5020(c)

17. To refuse to submit or to participate in any assessment, analysis, evaluation or monitoring of the quality or character of the student's home life, any form of parental screening or testing, any nonacademic home-based counseling program, parent training, or any prescribed family education service plan and to inspect any survey collecting personal information. (Education Code 49091.18; 20 USC 1232h)

18. To participate as a member of a parent advisory committee, school site councilor site-based management leadership team in accordance with any rules and regulations governing membership in these organizations. (Education Code 51101)

For parents/guardians of English learners, this right shall include the right to participate in school and district advisory bodies in accordance with federal and state law and regulations. (Education Code 51101.1)

19. To question anything in their child's record that the parent/guardian feels is inaccurate or misleading or is an invasion of privacy and to receive a response from the school. (Ed ucation Code 51101)

20. To provide informed, written parental consent before their child is tested for a behavioral, mental or emotional evaluation. A general consent, including medical consent used to approve admission to or involvement in a special education or remedial program or regular school activity, shall not constitute written consent for these purposes. (Education Code 49091.12)

Parent Responsibilities

Parents/guardians may support the learning environment of their children by: (Education Code 51101)

1. Monitoring attendance of their children.

2. Ensuring that homework is completed and turned in on time.

3. Encouraging their children to participate in extracurricular and cocurricular activities.

4. Monitoring and regulating the television viewed by their children.

5. Working with their children at home in learning activities that extend the classroom learning.

6. Volunteering in their children's classroom(s) or for other school activities.

7. Participating in decisions related to the education of their own children or the total school program as appropriate.

Regulation approved: March 23, 2005 LARKSPUR-CORTE MADERA SCHOOL DISTRICT Regulation reviewed: October 15,2014 Larkspur, California

-42-

Date: To: From: Re:


October 15, 2014 Board of Trustees Valerie Pitts, Superintendent Consent: Monthly Warrant Reports 2014/2015 Batches 15 - 22

Background

Prior to each meeting, the Board is given a listing of commercial warrant expenditures made in the District's general fund and other funds. The commercial warrants paid to vendors of services and products to the District accompany the list and are provided to Trustees for their review.

Financial Impact

$ 749,886.04 in budgeted expenditures.

Legal Consideration

None.

Recommendation

It is recommended that Trustees accept and approve the commercial warrant listing batches 2014/2015 - Batches 15 - 22.

Backup previously provided to Board Members Item No. 11

-43-

Larkspur-Corte Madera School District Personnel Action Report

2014/15-3

Date of Board Meeting: October 15, 2014

Certificated

Action Name Title FTE

Hired Allison Coolidge Education Specialist .50 Mild/Moderate

Hired Kyle Shaw Counselor 1.0

Hired Michael Song Teacher 1.0

Hired Joel Garrett Education Specialist

1.0 Mild/Moderate

Classified

Hired Cindy Traverso Library Clerk .54

Hired Amy Benz Library Clerk .18

Hired Molly Elton Library Clerk .18

Hired Griselda Monserrat Paraprofessional

.47 Preschool

Hired Walene Carrijo Paraprofessional .75

Hired Tasmin Pesso Paraprofessional .47

Increased Rosemary Bertino Paraprofessional .47 to .75 Hours

Increased Vanessa Gibson Paraprofessional .56 to .69 Hours

Increased Lorena Castro Paraprofessional .56 to .75 Hours (Pending)

Inc Mia Agazzi Campus Support .44 to .50 reased Hours

Increased Jackie Shapiro Campus Support! .81 to .91

Hours Bus Monitor Increased Jeanette Thorson Secretary I .40 to .50

Hours Decreased Rebecca Sarokin Secretary I .60 to .50

Hours

Resigned Amber Claxton Paraprofessional .68

Administration and Confidential: Nothing to report.

Backup attached: Yes No _-.J_ Item No. J..L

Site Effective Date

NC 09/04/2014

NC 09/02/2014

Hall 09/03/2014

Hall 10/01/2014

Cove 09/02/2014

Cove 09/02/2014

Cove 09/02/2014

NC 09/04/2014

NC 09/02/2014

Hall 09/04/2014

Hall 09/02/2014

NC 09/15/2014

Cove 09/08/2014

NC 09/08/2014

Cove 09/08/2014

Hall 08/28/2014

Hall 08/28/2014

NC 09/05/2014

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8/26/14

LARKSPUR-CORTE MADERA SCHOOL DISTRICT MINUTES OF THE REGULAR MEETING

OF THE BOARD OF TRUSTEES (held at The Cove School)

August26,2014

I. CALL MEETING TO ORDER (Board President)

The regular meeting of the Larkspur-Corte Madera School District Board of Trustees was called to order by Board President Julia Ritter at 5:00 p.m.

Trustees Present: Susan Christman, Dan Durkin, Andrea Pierpont, Sally Relova, Julia Ritter Trustees Absent: None Management Present: Valerie Pitts, Yancy Hawkins

II. APPROVAL OF CLOSED SESSION AGENDA

There were no changes to the Closed Session Agenda.

III. PUBLIC COMMENTS ON CLOSED SESSION AGENDA

None.

IV. RECESS TO CLOSED SESSION TO CONSIDER ANDIOR TAKE ACTION UPON ANY OF THE FOLLOWING ITEM(S)

(a) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54957: Personnel - Superintendent's Evaluation

(b) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54956.9: Pending Litigation

V. RECONVENE TO OPEN SESSION

Trustees reconvened to Open Session at 7:02 p.m.

Trustee Ritter reported that all items on the Closed Session calendar were discussed. Superintendent Pitts received a positive evaluation and was commended for her exemplary work in the District over the past nine years.

A. PERSONS WISHING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA

None.

B. COMMUNICATIONS


Trustees reported attendance at the following activities/meetings (and elaborated on key issues): • Corte Madera Parks and Recreation Committee Meeting • The Cove School's Grand Opening Celebration and Ribbon-Cutting • Jared Huffman and Nancy Pelosi's Town Hall Meeting regarding the Jump Start Program • Solar Task Force Committee Meeting • Corte Madera Centennial Committee Meeting

-1- Agenda Item 13

-45-

8/26/14

• Sub-Committee Meeting to recommend Citizens' Oversight Committee appointments • Fiscal Alliance Partnership Meeting

Trustee Ritter then announced she had received a letter from the County Office of Education, certifying the District's Local Control Accountability Plan and its budget.

Superintendent Pitts announced that the recent retreat for Cove School staff and District administrators was a great success, very meaningful, and productive. The overall topic of the training was accountable communication.

On behalf of the Board and Superintendent Pitts, Trustee Ritter recognized and thanked the Measure D Team (Crista Morrow, Kris Wade, and Allison Rothbart) for their hard work and successful efforts in getting the bond measure passed.

C. STRATEGIC PRIORITIES

Priority: Sustain the fiscal integrity and stability of the District.

3. Discussion: Territory Transfer

Trustee Ritter announced that just prior to this meeting, the Committee on School District Organization (SDO) held a territory transfer hearing regarding a petition to transfer territory from the Larkspur-Corte Madera School District to the Reed School District. Once the SDO completes their process and announces its decision, the School Boards will be able to take a position. Reed Trustees had already stated they could not accept the territory transfer due to their district being at capacity.

Superintendent Pitts stated the District can also discuss the possibility of a Memorandum of Understanding with Reed. The decision will likely depend on the search on boundary maps. She will keep Trustees posted on findings as they become available.

4. Action: Citizens' Oversight Committee Appointments

Chief Business Official Hawkins noted two Citizens' Oversight Committee (COC) members were resigning; therefore, two new members were vetted and recommended for appointment by a Sub-Committee made up of two Trustees, the Superintendent, and himself. They were pleased to recommend Michael Hooper (Business Representative) and Neha Pyle (PTA Representative). They are both willing to serve on both the Measure A and Measure D Committees. Mr. Hawkins also noted the staff report on this item was incorrect in that it listed Andrew Lawson as a member twice, while he should have been listed only once, along with Rob Malone.

All Trustees were pleased with the recommendations, with an amendment to the bylaws that the Business Representative need not reside in the District.

M/s/c (Relova, Pierpont) to approve the Citizens' Oversight Committee appointments. AYES: Relova, Pierpont, Christman, Durkin, Ritter NOES: None

5. Action: Construction Update and Change Order #9 The Cove School

John Dilena of Greystone West, Project Manager, reviewed the change order items.

-2- Agenda Item 13

-46-

8/26/14

Chief Business Official Hawkins, at the request of Trustee Pierpont, explained how the remaining Phase I bond money will be used to cover costs of Phase" construction or complete items that were value engineered from Phase I.

Superintendent Pitts noted the bond waiver is on the September 3,2014 agenda of the State Board of Education.

M/s/c (Pierpont, Relova) to approve Change Order #9 for The Cove School. AYES: Pierpont, Relova, Christman, Durkin, Ritter NOES: None

6. Discussion: Solar Schematic Design

Superintendent Pitts stated Quattrocchi Kwok Architects apologized for not being in attendance; they are all working to determine the safety of schools in Napa after the recent earthquake. Project Manager Todd Lee of Greystone West was in attendance to explain the project and answer questions. Solar schematic designs were presented to the Trustees. Of special note, no structural retrofit is required at Neil Cummins to house the solar panels. They will need to use part of the library's roof, A, Band C Wings, and half of the gym, but no parking structures are needed. The A, B, and C wings were scheduled for re-roofing as part of Phase" modernization.

Superintendent Pitts asked Mr. Lee to comment on how much reflection will come from the solar panels; Mr. Lee responded that the orientation will be south and slightly east, so he did not believe it would be an issue. The team will further discuss this matter. He felt there to be plenty of precedent for solar panels in the community.

Trustee Pierpont asked about the proposed project timing; Mr. Lee responded that the vendor selection should be approved by the end of the year, then the project will be sent to the Division of the State Architect (DSA). Once approved by DSA, the solar panels will be ordered and should be installed by the end of summer. PG&E then conducts a verification before "permission to operate" is allowed. He estimated the panels would be up and running by the end of 2015.

Trustee Ritter wondered about the timing for community input; Mr. Lee stated that after the complete package is approved by the Board, in October or November, input could be taken. He noted that solar projects are usually well-received. Also, the Solar Task Force is working on behalf of the community to make sure the project is suitable.

There being no further commentary, Trustee Ritter directed that the Board wished to move forward to the design development phase.

7. Discussion: Facilities Construction Phase II Lease-Lease Back

Trustee Ritter and Superintendent Pitts provided a brief history of the previous lease-lease back process. Trustee Ritter asked for clarification on the timeline.

Todd Lee of Greystone West, Project Manager, reported they would return in September for approval of posting the Request for Qualifications (RFQ). After that, a selection process of qualified applicants will take place. This allows the team to begin with the selected contractor early in the process. He will also return in October for approval of preconstruction services up to $20,000. A separate approval for the Lease-Lease Back and construction services will follow contractor selection.

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Trustee Ritter asked if there would be RFQ's/RFP's for three separate projects; Mr. Lee preferred to combine the Neil Cummins and Cove projects, as they are both new construction and very similar (materials, framing, etc.), which will also help ensure bidding participation by larger, more competitive firms.

Mr. Lee noted they would be returning in March this time with the Guaranteed Maximum Price, rather than May, to take some pressure off the short summer timeline within which the projectmust be completed.

Trustee Durkin asked Mr. Lee to provide a written timeline for the projects. Superintendent Pitts asked Chief Business Official Hawkins to provide Trustee Durkin with the slide show from the previous lease-leaseback for additional clarification of the process.

8. Discussion: Quarterly Receivables Report

There were no outstanding receivables.

Priority: Inspire students to maximize their potential through an inquiry-based curriculum ... .

9. Discussion: Kindergarten Early Primary Program and Review of BP and AR 6112-School Day

Superintendent Pitts recapped the information in board packet; she specifically wanted to recognize the longer Kindergarten day as part of the Early Primary Program. Trustees had a questions about location, length of day, and release time. There being no issues of concern, Trustee Ritter confirmed the Board Policy and Administrative Regulation will return for approval on the next Consent Calendar.


10. Discussion: Policies Review: Board Bylaw and Exhibit 9270 Conflict of Interest Code and Review of Resolution 2014/15-01

There were no questions or comments about the Board Bylaw, Exhibit, or Resolution. They will return for approval on the next Consent Calendar.

11. Discussion: Policies Review: BP and AR 1113 - District and School Websites, BP and AR 1114 - District-Sponsored Social Media, and BP 1324 - AdvertiSing and Promotion

Trustee Durkin suggested changes to BP and AR 1113, and Trustee Pierpont to AR 1114. Those changes will be made prior to the return of these policies for approval on the next Consent Calendar.

E.CONSENTCALENDAR

Trustee Ritter had a correction to Resolution 2014/15-02.

M/s/c (Christman, Pierpont) to approve the Consent Calendar as amended. AYES: Christman, Pierpont, Durkin, Relova, Ritter NOES: None

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F. FUTURE BOARD AGENDA ITEMS

There were no changes to the future board agenda items.


In addition to the scheduled September 10 and October 15 board meetings, there will likely be a Special Board Workshop on October 7.

VI. ADJOURNMENT

M/s/c (Ritter-Christman) to adjourn the meeting at 8:46 p.m.

Respectfully submitted,

Valerie Pitts Secretary to the Board of Trustees

Mary Anne O'Keeffe Executive Assistant to the Superintendent

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9/10/14

LARKSPUR-CORTE MADERA SCHOOL DISTRICT MINUTES OF THE REGULAR MEETING

OF THE BOARD OF TRUSTEES (held at Central Marin Police Authority)

September 10, 2014

I. CALL MEETING TO ORDER (Board President)

The regular meeting of the Larkspur-Corte Madera School District Board of Trustees was called to order at the District Office by Board President Julia Ritter at 5:00 p.m.

Trustees Present: Trustees Absent:

Dan Durkin, Andrea Pierpont, Sally Relova, Julia Ritter Susan Christman

Management Present: Valerie Pitts, Yancy Hawkins, Daniel Norbutas, Tom Utic, Michelle Walker, Patty Elliot, Eric Saibel

II. APPROVAL OF CLOSED SESSION AGENDA

There were no changes to the Closed Session Agenda.

III. PUBLIC COMMENTS ON CLOSED SESSION AGENDA

None.

IV. RECESS TO CLOSED SESSION TO CONSIDER ANDIOR TAKE ACTION UPON ANY OF THE FOLLOWING ITEM(S)

(a) With respect to every item of business to be discussed in Closed Session pursuant to GC Section 54956.9: Pending Litigation

V. RECONVENE TO OPEN SESSION

Trustees reconvened to Open Session at 6:02 p.m. in the Central Marin Police Authority Community Room.

Trustee Ritter reported that during Closed Session the Board unanimously approved a settlement agreement.

A. PERSONS WISHING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA

None.

B. COMMUNICATIONS


Trustees reported attendance at the following activities/meetings (and elaborated on key issues): • SPARK Board Meeting • First Day of School at The Cove • PTA Coffee at The Cove • Hall PTA and Neil Cummins PTO Meetings • Districtwide Staff Welcome Back Event • Fiscal Alliance Partnership Meeting • New Parent Welcome Events at The Cove and Neil Cummins

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Trustee Ritter announced several communications had been received about the Hall School garden area. Clarification information will be posted on the Hall website.

Superintendent Pitts, Trustee Ritter, former Trustee Kevin Mangan, and Principals Walker, Utic, and Elliot all expressed how much they and the students and their families will miss Counselor Cookie Arrighi and they thanked her for her 11 years of service in the District. She had done many jobs, pioneered and led many programs, and filled in as an administratoralways with grace and a smile on her face. She had been an incredible asset to the District.

Superintendent Pitts and Principals Utic, Walker, and Elliot recognized teachers who recently received tenure with the District-Annie Adams, Kris Lerohl, Rebecca Prather, and Jamie Lopez. They were congratulated for their hard work and professionalism. Everyone looked forward to them continuing to support and inspire students and enjoy long and rewarding careers as learning leaders in the District.

Principals Utic, Walker, and Elliot and Assistant Principal Saibel reported on many orientation and other activities that have taken place at their sites recently and they all looked forward to the coming school year.

C. STRATEGIC PRIORITIES

Priority: Inspire students to maximize their potential through an inquiry-based curriculum ....

3. Discussion: Annual Arts Grant Report

Mr. Norbutas explained that while the arts grant funding has ended, the program has by no means halted, as shown in the plan submitted. The goal is to create a sustainable arts program. Teachers have been trained over the past five years on how to facilitate meaningful arts integration in all subjects. District tech experts will also playa critical role in the integration of Visual and Performance Arts across the curriculum.

Trustee Ritter asked if there were other avenues of funding available for the program; Superintendent Pitts stated there were plans to continue supporting specialist times, and the General Fund, SPARK, PTA, and Common Core Professional Development funding are all contributing. Trustee Ritter looked forward to Mr. Norbutas overseeing implementation of the plan.

Trustee Durkin asked if the fifth graders will learn instruments once they move back to the elementary schools; Superintendent Pitts responded that there needs to be a great deal of articulation with the four music teachers in the District in planning for next year.

4. Action: Sufficiency of Instructional Materials EC 60119 - Public Hearing and Resolution 2014/15-05

Trustee Ritter opened up the public hearing; there was no commentary from the audience.

Superintendent Pitts reported there was sufficiency of instructional materials.

Mlslc (Durkin, Pierpont) to approve Resolution 2014/15-05. AYES: Durkin, Pierpont, Relova, Ritter NOES: None ABSENT: Christman

Priority: Attract, develop, and support innovative, inspirational learning leaders ....

5. Discussion: Professional Development Report

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Senior Director Daniel Norbutas stated the process of planning for professional development is an ongoing one, especially given the new Common Core State Standards. An important piece is inquiry-based learning. The District is fortunate to have teachers on special assignments and those with expertise in project-based learning, tech, and art integration. They have been working with an organization called U-Class, which allows for lessons to be shared within a district.

Priority: Sustain the fiscal integrity and stability of the District.

6. Action: Resolution 2014/15-04 Authorizing the Issuance and Sale of General Obligation Bonds, Election of 2014, Series A (2014), in the Aggregate Principal Amount of Not-toExceed $19,000,000

Chief Business Official Yancy Hawkins noted that once the Resolution is approved, the bonds will go out for bid, with the lowest interest to the taxpayer being selected. Last week, the District received another AAA rating from Standard & Poors, which will cause the bonds to be very attractive to investors.

Trustee Ritter noted an error in the Preliminary Official Statement, that being that it says "2029" instead of "2019"; Mr. Hawkins responded that the Bond Advisor has been notified and is in the process of making that correction. He recommended approval with that change.

Brian Quint, Bond Advisor from Quint & Thimmig, felt that with the AAA rating and current market conditions, the District will benefit greatly. The bonds will be sold competitively. Current Interest Bonds will be used.

Dr. Pitts announced that the California Department of Education had approved a District Bonding Capacity Waiver (.25) at its September 3,2014 meeting.

Mlslc (Relova, Durkin) to approve Resolution 2014/15-04 Authorizing the Issuance and Sale of General Obligation Bonds, Election of 2014, Series A (2014), in the Aggregate Principal Amount of Not-to-Exceed $19,000,000, with the amended date of 2019 to replace 2029 as the call date.

AYES: Relova, Pierpont, Durkin, Ritter NOES: None ABSENT: Christman

Trustee Relova left the meeting at this pOint.

7. Action: Lease-Lease Back Request for Qualifications

Glenn Gould, attorney with Dannis Woliver Kelley, discussed the benefits of a lease-lease back structure for securing contractors for the next phase of construction to commence spring of 2015. It is basically a lease finance model. The site is given over to the developer who has signed a site lease, then the developer builds or renovates a school while financing the percentage of funding a school district does not have. Once the project is complete and delivered to the District, the District leases the site back, thus paying back the financing. There will be a provision in the contract whereby the District can buy back the financing obligation in its entirety. He suggested an additional 5% be held back from the contractor (in addition to the standard 5%).

Trustee Ritter asked if Mr. Gould recommended, in addition to that structure, the Board file a validation action; Mr. Gould did. He will return at a future meeting for approval of the validation action.

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M/s/c (Pierpont, Durkin) to approve the Lease-Lease Back Request for Qualifications. AYES: Pierpont, Durkin, Ritter NOES: None ABSENT: Christman, Relova

8. Action: Unaudited Actuals, Gann Limit Resolution 2014/15-06, and Budget Update

Chief Business Official Yancy Hawkins provided and explained a financial dashboard to Trustees. He then gave a presentation on the unaudited actuals, 2013-14 ending fund balance, the 2014-15 budget update, source and use of general funds, the 2014-15 adopted state budget, 2014-15 enrollment and staffing, Measure D bond issuance and execution, and the Gann Limit.

M/s/c (Pierpont, Durkin) to approve the Unaudited Actuals and the adoption of Resolution 2014/15-06. AYES: NOES: ABSENT:

Pierpont, Durkin, Ritter None Christman, Relova


9. Discussion: Policies Review: Board Policy and Exhibit4119.21- Professional Standards

There were no questions or comments about the Board Policy and Exhibit. They will return for approval on the next Consent Calendar.

E.CONSENTCALENDAR

M/s/c (Durkin, Pierpont) to approve the Consent Calendar as submitted. AYES: Pierpont, Durkin, Ritter NOES: None ABSENT: Christman, Relova

F. FUTURE BOARD AGENDA ITEMS

There were no changes to the future board agenda items.


October 7 (Special Board Workshop), October 15 (Regular), and November 19 (Regular)

VI. ADJOURNMENT

M/s/c (Ritter-Pierpont) to adjourn the meeting at 8:00 p.m.

Respectfully submitted,

Valerie Pitts Secretary to the Board of Trustees

Mary Anne O'Keeffe Executive Assistant to the Superintendent

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Personnel BP 4119.21(a)

PROFESSIONAL STANDARDS

The Governing Board expects district employees to maintain the highest ethical standards, exhibit professional behavior, follow district policies and regulations, abide by state and federal laws, and exercise good judgment when interacting with students and other members of the school community. Employee conduct should enhance the integrity of the district, advance the goals of the district's educational programs, and contribute to a positive school climate.

The Board encourages district employees to accept as guiding principles the professional standards and codes of ethics adopted by educational or professional associations to which they may belong.

Each employee should make a commitment to acquire the knowledge and skills necessary to fulfill his/her responsibilities and should focus on his/her contribution to the learning and achievement of district students.

Inappropriate employee conduct includes, but is not limited to:

1. Engaging in any conduct that endangers students, staff, or others, including, but not limited to, physical violence, threats of violence, or possession of a firearm or other weapon

2. Engaging in harassing or discriminatory behavior towards students, parents/guardians, staff, or community members, or failing or refusing to intervene when an act of discrimination, harassment, intimidation, or bullying against a student is observed

3. Physically abusing, sexually abusing, neglecting, or otherwise willfully harming or injuring a child

4. Engaging in inappropriate socialization or fraternization with a student or soliciting, encouraging, or maintaining an inappropriate written, verbal, or physical relationship with a student

5. Possessing or viewing any pornography on school grounds, or possessing or viewing child pornography or other imagery portraying children in a sexualized manner at any time

6. Using profane, obscene, or abusive language against students, parents/guardians, staff, or community members

7. Willfully disrupting district or school operations by loud or unreasonable noise or other action

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PROFESSIONAL STANDARDS (continued) BP 4119.21(b)

8. Using tobacco, alcohol, or an illegal or unauthorized substance, or possessing or distributing any controlled substance, while in the workplace or at a schoolsponsored activity

9. Dishonesty with students, parents/guardians, staff, or members of the public, including, but not limited to, falsification of information in employment records or other school records

10. Divulging confidential information about students, district employees, or district operations to persons not authorized to receive the information

11. Using district equipment or other district resources for the employee's own commercial purposes or for political activities

12. Using district equipment or communications devices for personal purposes while on duty, except in an emergency, during scheduled work breaks, or for personal necessity

Employees shall be notified that computer files and all electronic communications, including, but not limited to, email and voice mail, are not private. To ensure proper use, the Superintendent or designee may monitor employee usage of district technological resources at any time without the employee's consent.

13. Causing damage to or engaging in theft of property belonging to students, staff, or the district

14. Wearing inappropriate attire

An employee who observes or has evidence of another employee's inappropriate conduct shall immediately report such conduct to the principal or Superintendent or designee. An employee who has knowledge of or suspects child abuse or neglect shall file a report pursuant to the district's child abuse reporting procedures as detailed in AR 5141.4 - Child Abuse Prevention and Reporting.

Education Code 44242.5 and 5 CCR 80303 require that, when the status of a certificated employee changes asa result of alleged misconduct, the Superintendent is required to notify the Commission on Teacher Credentialing (CTC). Although "alleged misconduct" is not defined in the law, the CTC states that conduct affecting classroom safety, student safety, or the integrity of the school environment is the type of misconduct that must be reported. See AR 4117.7/4317.7 - Employment Status Reports.

Any reports of employee misconduct shall be promptly investigated. Any employee who is found to have engaged in inappropriate conduct in violation of law or Board policy shall be subject to disciplinary action and, in the case of a certificated employee, may be subject to a report to the Commission on Teacher Credentialing. The Superintendent or designee shall notify local law enforcement as appropriate.

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PROFESSIONAL STANDARDS (continued) BP 4119.21(c)

An employee who has knowledge of but fails to report inappropriate employee conduct may also be subject to discipline.

The district prohibits retaliation against anyone who files a complaint against an employee or reports an employee's inappropriate conduct. Any employee who retaliates against any such complainant, reporter, or other participant in the district's complaint process shall be subject to discipline.

Policy adopted: October 15, 2014 LARKSPUR-CORTE MADERA SCHOOL DISTRICT Larkspur, California

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Certificated Personnel E4119.21(a)

PROFESSIONAL STANDARDS

CODE OF ETHICS OF THE EDUCATION PROFESSION

Preamble

The educator, believing in the worth and dignity of each human being, recognizes the supreme importance of the pursuit of truth, devotion to excellence, and the nurturing of democratic principles. Essential to these goals is the protection of freedom to learn and to teach and the guarantee of equal educational opportunity for all. The educator accepts the responsibility to adhere to the highest ethical standards.

The educator recognizes the magnitude of the responsibility inherent in the teaching process. The desire for the respect and confidence of one's colleagues, of students, of parents, and of the members of the community provides the incentive to attain and maintain the highest possible degree of ethical conduct. The Code of Ethics of the Education Profession indicates the aspiration of all educators and provides standards by which to judge conduct.

Principle I. Commitment to the Student

The educator strives to help each student realize his/her potential as a worthy and effective member of society. The educator therefore works to stimulate the spirit of inquiry, the acquisition of knowledge and understanding, and the thoughtful formulation of worthy goals.

In fulfillment of the obligation to the student, the educator:

1. Shall not unreasonably restrain the student from independent action in the pursuit of learning.

2. Shall not unreasonably deny the student access to varying points of view.

3. Shall not deliberately suppress or distort subject matter relevant to the student's progress.

4. Shall make reasonable effort to protect the student from conditions harmful to learning or to health and safety.

5. Shall not intentionally expose the student to embarrassment or disparagement.

6. Shall not on the basis of race, color, creed, gender, national origin, marital status, political or religious beliefs, family, social, or cultural background, or sexual orientation, unfairly:

a. Exclude any student from participation in any program.

b.· Deny benefits to any student.

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PROFESSIONAL STANDARDS (continued) E 4119.21 (b)

c. Grant any advantage to any student.

7. Shall not use professional relationships with students for private advantage.

8. Shall not disclose information in the course of professional service unless disclosure serves a compelling professional purpose or is required by law.

Principle II. Commitment to the Profession

The education profession is vested by the public with a trust and responsibility requiring the highest ideals of professional service.

In the belief that the quality of the services of the education profession directly influences the nation and its citizens, the educator shall exert every effort to raise professional standards, to promote a climate that encourages the exercise of professional judgment, to achieve conditions that attract persons worthy of the trust to careers in education, and to assist in preventing the practice of the profession by unqualified persons.

In fulfillment of the obligation of the profession, the educator:

1 . Shall not in any application for a professional position deliberately make a false statement or fail to disclose a material fact related to competency and qualifications

2. Shall not misrepresent his/her professional qualifications

3. Shall not assist any entry into the profession of a person known to be unqualified in respect to character, education, or other relevant attribute

4. Shall not knowingly make a false statement concerning the qualifications of a candidate for a professional position

5. Shall not assist a non-educator in the unauthorized practice of teaching

6. Shall not disclose information about colleagues obtained in the course of professional service unless disclosure serves a compelling professional purpose or is required by law

7. Shall not knowingly make false or malicious statements about a colleague

8. Shall not accept any gratuity, gift, or favor that might impair or appear to influence professional decisions or action

Source: National Education Association, 1975

Exhibit version: February 2, 2005 Exhibitrevised:October 15,2014

LARKSPUR-CORTE MADERA SCHOOL DISTRICT Larkspur, California

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Resolution 2014/15-07

Local Reserves Cap

WHEREAS, school district governing boards have the obligation to provide a quality education that is essential for an informed citizenry, a competitive economy, a fulfilling life for all students, and the foundation of our democratic society; and

WHEREAS, school district governing boards are responsible for maintaining fiscal solvency of the school systems they govern; and

WHEREAS, the Local Control Funding Formula (LCFF), based on the principle of subsidiarity, provides governing boards, working with interested stakeholders, with the authority to prioritize funds in order to provide quality education for all students, especially those who are English learners, from low income households and who are Foster Youth; and

WHEREAS, funds for crucial services for school operations, such as payroll, classroom materials, school construction projects, technology, home-to-school transportation, deferred maintenance, etc. often require successful ongoing cash-flow management and disciplined planning, including the creation and maintenance of prudent financial reserves; and

WHEREAS, school district reserve levels, as well as their fund balances, are determined by governing boards to meet local priorities and allow districts to save for potential future expected and unexpected expenditures and for eventual economic downturns; and

WHEREAS, community funded schools (Basic Aid Districts) receive funds only twice a year and must rely on adequate reserves to manage cash flow for normal daily operations and for future purchases and unforeseen events; and

WHEREAS, the statutory minimum for school district reserves for economic uncertainties ranges from 1 to 5 percent, depending on district enrollment, and covers between one to five weeks of payroll, or less than 20 days of total cash flow; and

WHEREAS, prudent budgeting raises expectations for school districts to establish and maintain reserves above the statutory minimum; and

WHEREAS, the governing board of the Larkspur-Corte Madera School District currently maintains a reserve of approximately 17% for purposes of protection against future economic downturn and expiration of Proposition 30 revenues, meeting cash flow needs including payroll, major future textbook adoptions, maintaining a AAA credit rating, and maintaining sound financial policies

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WHEREAS, on June 20,2014, the Governor signed into law SB 858 (Committee on Budget and Fiscal Review, Chapter 32, Statutes of2014), the so-called education budget trailer bill; and

WHEREAS, SB 858, Sec. 27, requires school districts to spend their assigned and unassigned account balances down to no more than two to-three times the minimum level of the statutory reserve for economic uncertainties (depending on district size) in the fiscal year following the fiscal year in which the State of California makes a payment of any amount to the Public School System Stabilization Account; and

WHEREAS, under SB 858 a deposit by the State of California of even $1 to the Public School System Stabilization Account would result in school districts throughout California having to spend down billions of dollars in their reserves and ending balances; and

WHEREAS, it could take many years for the State of California to build up an adequate Public School System Stabilization Account; yet, in one year, school districts would be forced to spend down their reserves and ending balances to levels that could jeopardize fiscal solvency; and

WHEREAS, the LCFF is not fully implemented, many school districts are still funded below their 2007-08 levels, and districts cannot survive another downturn without fiscally responsible reserves.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Larkspur-Corte Madera School District calls upon the Legislature and the Governor to repeal or substantially change the language contained in Sec. 27 ofSB 858 (Chapter 32, Statutes of2014) immediately.

PASSED and ADOPTED this 15th day of October, 2014, by the following vote: AYES: NOES: ABSENT:

Julia Ritter, President Board of Trustees

Sally Relova, Clerk Board of Trustees

I, Valerie Pitts, Secretary to the Board of Trustees, do hereby certify that the foregoing is a true and correct copy of the Resolution adopted by the Board of Trustees of the Larkspur-Corte Madera School District at its meeting of October 15,2014, which Resolution is on file in the office of this school district.

Date Valerie Pitts, Superintendent Secretary of the Board of Trustees

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