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LANE COUNTY PERFORMANCE AUDIT COMMITTEE MEETING -Agenda-

Board of County Commissioners

Conference Room

12/20/2018 3:30-5:00PM

Public Service Building

125 East 8th Ave.

Eugene, OR, 97401

Voting Citizen Members

Denis Hijmans, Chair

Trisha Burnett, Vice-Chair

Marshall Wilde

John Barofsky

Non-Voting Ex Officio Members

Mike Finch, Technology Services Director

Steve Mokrohisky, County Administrator

Christine Moody, Budget & Financial Planning Manager

Greg Rikhoff, Operations Director

Byron Trapp, County Sheriff

County Commissioner Member Pat Farr

County Performance Auditor Casey Crear, PhD

Sequence

1) Call to Order

2) Public Comment

3)

Audit Committee Business:

Approval of September 26, 2018 Performance Audit Committee Meeting Minutes

Committee Membership Application Discussion and Vote

Schedule Quarterly Performance Audit Committee Meetings (2019 Calendar Year)

4) County Auditor Business:

Auditor Time Tracking

Final Recruitment and Retention Audit Update

Two-Year Audit Plan

5) Members’ Items and Announcements

6) Close/Adjourn

End.

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LANE COUNTY PERFORMANCE AUDIT COMMITTEE MEETING -Minutes Summary (Timestamp)-

Board of County Commissioners

Conference Room

9/26/2018 3:30-5:00PM

Public Service Building

125 East 8th Ave.

Eugene, OR, 97401

Voting Citizen Members

Denis Hijmans, Chair

Trisha Burnett, Vice-Chair

Marshall Wilde

John Barofsky

Non-Voting Ex Officio Members

Mike Finch, Technology Services Director

Steve Mokrohisky, County Administrator

Christine Moody, Budget & Financial Planning Manager

Greg Rikhoff, Operations Director

Byron Trapp, County Sheriff

Voting County Commissioner Member Pat Farr

County Performance Auditor Casey Crear, PhD

Note: This public meeting was held with Mrs. Alana Holmes (Human Resources Director for Lane County) also in

attendance. Steve Mokrohisky, Ms. Christine Moody, and Byron Trapp were unable to attend.

Sequence

Mark

00:00:40 Call to Order;

00:01:08 Public Comment;

00:03:40 Recruitment and Retention Audit Update;

00:38:18 Two-Year Audit Plan Update;

00:55:30 Approval of June 21, 2018 Performance Audit Committee Meeting Minutes;

Vice-Chair Burnett motions to approve (seconded by Chair Hijmans and

subsequently approved unanimously among voters present: Barofsky, Farr, Wilde)

00:56:05 Audit Committee Membership Application Update;

Vice-Chair Burnett motions to approve the appointment of John Barofsky as a

member of the Performance Audit Committee (seconded by Chair Hijmans and

subsequently approved by all other voting members, with the exception of member

Barofsky who abstained from voting)

01:04:00 Audit Committee Bylaws Update;

Member Wilde motions to approve the updates made to the Audit Committee

Bylaws (seconded by Vice-Chair Burnett and subsequently approved by all other

voting members)

01:08:07 Schedule Next Quarterly Performance Audit Committee Meeting;

01:12:55 County Auditor’s 6-Month Performance Evaluation Materials Distributed to Audit

Committee;

01:14:40 Close/Adjourn.

Lane County Page 1 of2 CITIZEN ADVISORY COMMITTEE

APPLICATION

DATE: I I -l 6---1~ PLEASE CHECK ONE:

New Applicant D Application for Reappointment

I. Give a brief description of the experience or training that qualifies you for membership on this advisory committee (If you wish, you may attach a resume or other pertinent material.) S

1 J..1..,Jr1;C 1::?- )'VfN'l-S r:'fjJGYL.'v~AJJ A j'En-Pv~ ~o,~I"C.; 10 y~s A- 4 ~ A-1,-,oJna; 4N"CJ .?Y-;ryz.~.S ~ AV~.O 'Tb"L PtY2-~ ~.,./7}"', I Afr1 .A C6Yl-7?P?F"(/ t't

2. Why do you want to become a member of this committee, and what specific contributions do you/h~~ A'kOJ7f::J ' 1 vw ~-tz.o '-' JG. F "7"1.7 <3~.;--z..v,-, c-A .,....,~<3EVL or-~ ~ ,-r-TC-c- ""f?) ~ ~ ~ r'~~c-c- .A-no, r ~I)~ eo~~ .. - ~ <SG ~ ~~~~({~. I lAA>hc.o ~.> ~ ~ U>~-t..-vr.y_ f'J~ A:vc1TVtt. ro~-o A-1.?.(? 'I'T.P"-< ~ ~ c-<> ~~ /-1<> ,, ~·

3. List the communhy concerns-related to this comnuttee that you would like to see aactresse iryou are appoihteo. I Mvtt,.O VJ K-b --nn;- c;o,......~ J-?.vl7)/ '7IJ aF /'J->~ /-"'-~&'0 A5tJnr~5 ~~--z;­~ ~ /.(,~-o~ ~.o.~r-tf?/VOG~; :3 o~~ ?o,..._.,...,i-1,....../Tl_/ (;4..AJ

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4. Briefly describe your present or past involvement in relevant community groups. (Having no previous involvement will not disqualify you for appointment.) I 1...,11'5 A- C rll'?.-f?vv _.,...,f'i'v-'C!-c;¥1- oF~ C../71/ o .J= G"h4 llv~A7 a;J--rt?t;PT ~ '~ fYvo <'Y1 T~~ 'd 0 I tJ 7V ""Jh,.v€" ~JO).. ,

5. Lane County is comnutted to reflecting diverse cultures on its boards/committees and does not discriminate against any person on the basis of race, color, national origin, age, disability, sex, religion, language, ethnicity, socio­economic status, sexual orientation, gender identity or expressions, veteran's status, or political beliefs in employment or in admission, treatment, or participation in its programs, services, and activities. If selected, how would you contribute to this effort? 1 r 1 s A- ;>MSthv.kl- c.::;,_.,_,, T7 ,....,~ Of'. _,1-""c .4-s ~'- - -,o Cc-"'1..~~ ~ 1?-c;-F-L.e-r:-r o ~rL o 1 ~sc-~_s . As A- tA>,....,,..,.,??'' ti7- A-? ~ai»YZ./ 1 v... J l-(..

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6 112.~ ~,....,,_,~a- ~ tN'>-.~vYL ~~<71/ ~ rr->. ~E"'.

. Are you currenny servmg on any 1\.aVIsory Hoards or coffiimttees . Ir so, whicn ones?

!Vo.

7. Are you employed by, have any business, contractual arrangements or family connections with programs having contractual agreements with the County or that might be within the purview of the committee on which you are seeking appointment? (If there is a change in your circumstances, please advise the staff for the committee within 30 days.)

~No DYes Specify:

8. How did you learn about this vacancy? D Newspaper D Word of mouth ~Other: (;; tW\ 1 L-

9. In which County Commissioner District do you reside? please check one:

D Unsure D West Lane County D Springfield !8lSouth Eugene D North Eugene D East Lane County

*The Board of Commissioners has adopted the following policy on reappointments: a. Members of County advisory groups will serve a maximum of two consecutive terms when term

lengths are three or more years in length. b. The deadline for incumbent applications will be the same as the deadline for new applications.

• Unless waived by the Board.

AppllcatlonAd vooryCommKift.doc

NOV 16 2018 l ..-c.l •, r·· ·, · ~~VYil.· -~

~ . AdM~·;u::~....,....--

Lane County Page 2 of2 CITIZEN ADVISORY COMMITTEE

APPLICATION Please Print

Name: m I f,-1, ert- __,_S.q~~:::;...__,J~:::;....._;_ _______ _ (Last) (First)

OPTIONAL INFORMATION Lane County is required under state and federal guidelines to identify applicants by ethnicity, race, gender and age. Supplying this information will also assist Lane County in evaluating its Diversity Implementation Plan to achieve more diversity on its advisory committees. Providing this information will not adversely affect your opportunity to serve on this committee or board and this information is processed separately from the application. Completion of this section is entirely voluntary and remains confidential.

Please check all boxes that apply: Gender: 0Male 0 Trans-Female D Other

Ethnicity: 0 Hispanic/Chicano/Latino ~ Non-Hispanic/Chicano!Latino

Race:

'ffiFemale 0 Gender Non-Conforming

0 Asian American 0 American Indian/ Alaska Native 0 Native Hawaiian/Pacific Islander

0 Disability: *Type:

D Trans-Male D Non-Binary

0 African American ~White

*This information is used to ensure there is reasonable accommodation and representation on advisory boards.

Is your age over 40? ,N Yes 0 No

Lane County does not discriminate against any person on the basis of race, color, national origin, age, disability, sex, religion, language, ethnicity, socio-economic status, sexual orientation, gender identity or expressions, veteran's status, or political beliefs.

Signature of Applicant ---=SC!L==---~~-..--------------- Date: /1--/6-/8' Except as noted above, all information provided as part of this application is a public record subject to disclosure.

Please Return to: Lane County Administration Public Service Building 125 East 8th Avenue Eugene, OR 97 401

NOTE: If you are not selected at this time, your application will be kept on file for 12 months from the date it was received and will be reconsidered as vacancies occur

Shanda K. Miller: RESUME Page 1 of 2

EDUCATION

Associate of Science, General Studies, North Idaho College, May 1995 (3.64 GPA)

Bachelor of Science, Environmental Science, University of Idaho, May 1998 (3.24 GPA) Master of Public Administration, Public Policy & Management, University of Oregon, December 2003 (3.90 GPA)

CERTIFICATIONS

Certified Internal Auditor, January 2012

SKILLS Microsoft Excel, Word, PowerPoint, Access, ACL, and Teammate Audit Software

PROFESSIONAL EXPERIENCE

LANE COUNTY GOVERNMENT, Eugene, OR

Lane County Performance Auditor February 2015- August 2017 • Built a performance audit program for Lane County, including developing a strategic plan,

program manual, and related policies and procedures • Managed the day to day operations of the Lane County performance audit program, including­

conducting four performance audits of county programs during my tenure • Performed literature reviews, interviewed staff, and performed data manipulation and

analysis as part of collecting evidence to support my audit conclusions and recommendations • Wrote technical audit reports for large and small scoped audits that included results and

recommendations that targeted improvements in program effectiveness

SECRETARY OF STATE AUDITS DIVISION, STATE OF OREGON, Salem, OR

Principal Auditor December 2012- January 2015

• Planned, managed, and supervised performance audit projects that met Generally Accepted Government Auditing Standards

• Coached, trained, and provided development opportunities for staff auditors in all phases of audit engagements, including survey, risk assessment, planning, seeping, objective development, fieldwork, findings development, and reporting

• Organized and synthesized observations and evidence, and quickly made sense out of

complex issues • Reviewed working papers for completeness, technical accuracy, and to determine whether

conclusions were adequately supported • Developed audit findings and wrote audit reports for large scoped audits that included results

and recommendations that targeted improvements in program efficiency and effectiveness

Senior Auditor January 2009 - December 2012 • Led audit engagements, including developing detailed audit plans that included audit

objectives, detailed steps, and estimated hours and milestones • Developed findings and wrote audit reports for large scoped audits that included results and

recommendations that targeted improvements in program efficiency and effectiveness

Shanda K. Miller: RESUME Page 2 of 2

Associate Auditor October 2006 - December 2008

• Performed preliminary surveys and risk assessment of internal controls for program activities related to audit objectives by interviewing key personnel and management, reviewing best practices, applicable laws, and regulations, and preparing flow charts of key processes

• Developed audit findings and recommendations, and drafted audit report sections

Staff Auditor May 2005 - September 2006

• Conducted data gathering, mining, and analytics for performance audits • Performed and documented data reliability of Geographic Information System (GIS) data,

conducted compliance testing using ArcGIS 9, and earned an Innovation Award for this work

RESOURCEINNOVATIONS,Eugene,OR

Project Coordinator April 2004 - April 2005

• Conducted a greenhouse gas emissions baseline assessment for the City of Eugene, including researching a model, and utilizing city energy data to calculate total tons C02 equivalent

• Coordinated, guided, and reviewed student research on the ecological and socioeconomic impacts of climate change on the northwest region and Lane County, Oregon

• Conducted survey research to determine the impact of local sustainable businesses on the State of Oregon, and developed recommendations for economic development agencies

• Assisted in project planning, methodology development, and editing the final report for a sustainability audit for Organically Grown Company based in Eugene, Oregon

TERRAGRAPHICS ENVIRONMENTAL ENGINEERING, INC., Moscow, ID

Environmental Scientist October 1998- May 2001

• Performed project scoping and planning, developed and implemented sampling project work plans, sampling protocols, and human health and safety protocols for environmental sampling for human health risk assessments and oversight of environmental cleanup for the Bunker Hill Superfund Site in the Coeur d'Alene Basin In North Idaho.

• Trained and led teams in collecting environmental samples, and analyzing sample data

• Wrote and edited technical reports that presented sample results and noted exceptions to environmental standards

• Developed estimated project FTE and timelines, prioritized projects and tasks, tracked project

budgets, and wrote monthly and quarterly project progress reports

COMMUNITY EXPERIENCE

Citizen Member, City of Eugene Budget Committee January 2010- June 2012