AGENDA October 26, 2010

Alameda County Thomas L. Berkley Square 2000 San Pablo Avenue, Oakland, CA 94612 Social Services 510-271-9100 I Fax: 510-271-9108

Yolanda Baldovinos Yolanda.Baldovinos@acgov.org Agency Agency Director www.alamedasodalservices.org

September 24, 2010

Honorable Board of Supervisors Administration Building Oakland, CA 94612

Dear Board Members:

SUBJECT: Approval and Authority to Amend Independent Living Skills Program (lLSP) Services contract with Robert Jemerson.

RECOMMENDATION:

It is recommended that your Board:

I. Approve and authorize the President of the Board of Supervisors to execute a funding augmentation to the current standard agreement, (Procurement #1548, PO #9160) with Robert Jemerson (Principal: Robert Jemerson, Location: Oakland), increasing the contract amoWlt from $2,912,000 to $3,162,000 (a funding increase of $250,000 ­increasing the contract to $686,000 for FY 2010-20 II and to $736,000 for FY 2011­2012) for the period of July 1, 2007 through June 30, 2012 for enhanced ILSP Emancipation Training and Support Services; and

2. Approve an increase in FY 2010-2011 appropriation in the amount of $100,000 as detailed in the attached Financial Recommendation.

SUMMARY/DISCUSSION:

Tllis letter requests action by your Board for approval and authority to amend the current standard services agreement with Robert Jemerson for a funding increase in the amount of $250,000 for the continued and enhanced services and training for current and former foster youth in preparation for independent living. The Social Services Agency's (SSA), Department of Children & Family Services is federally mandated to provide life skills training services to foster youth prior to their emancipating from the child welfare system. While State and Federal funding for ILSP services has declined over the past years, SSA has the opportunity to reinvest savings generated from participation in the Federal Title IV-E Waiver (available through April 2013) demonstration project and therefore is utilizing these funds to improve and expand services for transition-age foster youth.

- 2 • September 24, 20 I0

SSA is recommending these funding increases with Robert Jemerson to expand services by providing more diversified course offerings, such as pregnancy prevention, youth advocacy, sexuaVethnic/cultural identity, expanded transportation services, and staff training. An evaluation component will be built into the expanded services, as well as an oversight committee.

SELECTION CRITERIAIPROCESS:

Your Board originally approved the results and recommended award from the FY 2006-2007 ILSF Emancipation Training and Support Services Request Jor Proposal (RFP) (July 18. 2006, File #20772) project and related authorization ojthe services agreement with Robert Jemerson. Subsequently, your Board approved renewal oj the services agreement Jor FY 2007-2008 (July 24, 2007, File #20772) and again on June 10, 2008 (File #23535-63). The current term oj the award was approved and authorized Jor extension by your Board on June 29, 2010 (File No. 26298~2) Jor FY 2010-2011 and FY 2011-2012.

FINANCING:

The requested FY 20104 2011 contract increase of $100,000 will be funded with Federal and State Title IV-E Waiver revenue (71%) and with Title IV-E Waiver FMR (29%) generated from waiver savings occurring in Fiscal Years 2007-2008, 2008-2009 and 2009-2010. Similar financing will fund the FY 2011~2012 increase. No net county cost will result from your approval of this contract.

Sincerely,

Y da Baldovinos Agency Director

Attaclunent: I) Five (5) sets of standard agreement amendment documents for Board President signature 2) Financial Recommendation

c: County Auditors Office County Administrator's Office County Counsel

V:\BoardLetters\2010\10.26.10 Robert Jemerson-Amendment - FY 10112

FINANCIAL RECOMMENDATION AGENDA DATE: 10/19/2010 Subject of Board Letter: ILSP contract amendment with Robert Jemerson

BY: 2011 FUND: 10000

The use of Designations, as follows:

NAME OF DESIGNATION ORG AMOUNT FMR 320100 $29,090

The increase (decrease) in anticipated revenue, as follows: h!fomrQllonol

ORG ACCT PROG PROJ/GR AMOUNT 320100 452010 00000 state $33,220

456010 00000 fed $37,690

ORGTOTAL $70,910

In!armallorwl

ORG ACCT PROG PROJ/GR AMOUNT

ORGTOTAL $0

GRAND TOTAL ANTICIPATED REVENUE $70,910 ============

The increase (decrease) in appropriations, as follows: Injorma{,onal

ORG ACCT PROG PROJ/GR AMOUNT 320100 610000 00000 $100,000

ORGTOTAL $100,000

biformalional

ORG ACCT PROG PROJ/GR AMOUNT

ORGTOTAL $0

GRAND TOTAL APPROPRIATION $100,000 ==========

---Master Contract No , Procurement Contract No. 1548

THIRD AMENDMENT TO AGREEMENT

This Third Amendment to Agreement ("Third Amendment") is made by the County of

Alameda ("County") and Robert Jemerson, ("Contractor") with respect to that certain

agreement entered by them on July 1,2007 and that certain Third Amendment to Contract,

(collectively referred to herein as the "Contract") pursuant to which Contractor provides

Independent Living Skills Program (lLSP) services to COWlty.

County and Contractor agree as follows:

1) For valuable consideration, the receipt and sufficiency of which are hereby

acknowledged, County and Contractor agree to amend the Agreement in the following

respects:

• Increase the contract amount by an additional $250,000:

$686,000 (a $100,000 increase for FY 2010-2011)

$736,000 (a $150,000 increase for FY 2011-2012)

• See attached revised Exhibit A - Scope of Work

• See attached revised Exhibit B - Budget.

2) Except as otherwise stated in this Third Amendment, the terms and provisions of this

Amendment will be considered to be effective as of the date this Third Amendment is

executed by the County October 1,2010.

3) The term of the Agreement is cUlTently scheduled to expire on June 30, 2012. In

consideration for Contractor's additional services, the County shall pay Contractor in an

amount not to exceed two million nine hundred twelve dollars ($2,912,000). As a

result of these additional services the not to exceed amount has increased from two

million nine hundred twelve dollars ($2,912,000) to three million one hundred sixty­

two dollars ($3,162,000) over the term of the Agreement.

The amended allocations per fiscal year are;

FY 2010-20 II $686,000 (an increase of $1 00,000)

FY 2011-2012 $736,000 (an increase of $150,000)

Exhibits A and B have modifications that reflect the extended terms of the contract, dates

thereof and revised service agreement. (See amended Exhibits A-I and B-1 attached)

Master Contract No , Procurement Contract No. 1548

4) DEBARMENT AND SUSPENSION CERTIFICATION:

a. By signing this Second Amendment and Exhibit D, Debannent and Suspension

Certification, Contractor/Grantee agrees to comply with applicable federal

suspension and debarment regulations, including but not limited to 7 Code of

Federal Regulations (CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35,

45 CFR 92.35 and Executive Order 12549.

b. By signing this agreement, Contractor certifies to the best of its knowledge and

belief, that it and its principles:

1. Are not presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntary excluded by any federal department or agency;

2. Shall not knowingly enter into any covered transaction with a person who

is proposed for debarment under federal regulations, debarred, suspended,

declared ineligible, or voluntarily excluded from participation in such

transaction.

5) SMALL LOCAL AND EMERGING BUSINESS PARTICIPATION: Contractor shaJl sube:ontract with (N/A), for services to be provided under this Agreement in an amount of at least twenty percent (20%) of the contract value oftms Agreement in accordance with County's Small and Emerging Local Business provision.

Participation of a small and/or emerging local business must be maintained for the tenn of this contract. Contractor shall not substitute the small and/or emerging local businesses) listed in this agreement without prior written approval from the County. County will be under no obligation to pay contractor for the percent committed to a small and/or local business if the work is not perfonned or not perfonned by the listed small and/or emerging local business. Said requests to substitute a small and/or emerging local business shall be submitted in writing to the County Purchasing Department, ATTN: Purchasing Manager, 1401 Lakeside Drive, 9th Floor, Oakland, CA 94612.

Contractor shall provide SLEB utilization reports when invoicing the County utilizing the Alameda County Compliance System. Contractor and Contractor's small and/or emerging local businesses participating as subcontractors on the awarded contract are required to use the County webwbased compliance system as described in Exhibit E (Contract

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Master Contract No , Procurement Contract No. 1548

Compliance Reporting Requirements) to report and validate payments made by Prime Contractors to the certified small and/or emerging local businesses. It is the Contractor's responsibility to ensure that they and their subcontractors are registered and trained as required to utilize the Alameda County Contract Compliance System.

Contact the Office of Acquisition Policy (OAP) at 1401 Lakeside Drive, JOtI! Floor, Oakland, CA, (510) 208-9617 ifyou have any other questions regarding utilization of the Alameda County Contract Compliance System.

6) Except as expressly modified by this Second Amendment, all of the terms and conditions of the Agreement are and remain in full force and effect.

3

------------

ARD E. WINNIE

Master Contract No_~_, Procurement Contract No. 1548

IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the Agreement as of the day and year first above written.

COUNTY OF ALAMEDA CONTRACTORJCOMPANY NAME

By: _ BY:~ Signature ature

Name: Name: Robert Jemerson (Printed) (Printed)

Title: President of the Board of Supervisors Title: Contractor

_Approved as to Form:

APPROVED .AS TO FORM r:'IC 1

By: _ County Counsel Signature

By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by hislher signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement

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Master Contract No , Procurement Contract No. 1548

THIRD AMENDMENT EXHIBIT A-I - DEFINITION OF SERVICE

PROGRAM DESCRIPTION

Goal: Diversify course offerings and fill content gaps in the curriculum Resource Investment: Staff time for planning, research, and oversight; Contractors hours for expert implementation in certain content areas; Course materials or curriculum licenses as needed. Implementation Recommendations:

• Expand hours of current ILSP staff or hire MSW Intern to manage course expansion

process.

• Develop selection criteria and detennine content areas for enhancement from list

developed by case managers, youth and foster care experts. (See Appendix I)

• Select a pregnancy prevention module from the short list developed by FYA. (See

Appendix 2)

• Further develop concept of "Youth Self-Advocacy" in consultation with YAP and FYA.

Plan experimentation with curriculum elements on self~awareness, cultural, ethnic and

sexual identify. (See Appendix 1)

• Identify which course areas can be offered by current ILSP staff and which course areas

should be contracted out to community trainers or developed using existing ctllTicula for

purchase.

• Engage staff from provider community to support implementation of sensitive curriculum

additions (i.e. cultural identity, domestic violence, reproductive health) and facilitate

trainings with contracted instructors.

Revised and Enhance Current Training Operations:

Goal: Refresh training program curricula, expand staff availability to provide for increased individual attention, and establish structures for continual professional development and quality improvement.

Resource Investment: Staff time for planning and oversight, and to provide increased accessibi Iity, fund ing, fo r staff train ing.

Implementation Recommendations:

• Engage current ILSP staff in professional development and training on learning styles and

training methods.

• Hire new staff or contract trainers with expertise in different training techniques and

course content areas.

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Master Contract No , Procurement Contract No. 1548

• Identify ways of restructuring staff to increase youth support. For example, utilize

teaching assistants in larger classes, and hire specialists to serve a role similar to high

school guidance counselors.

• Identify methods for decreasing class size, such as splitting classes to alternate in-class

and in-field activities.

• Evaluate compensation to increase retention of staff and contracted trainers.

• Convert courses or add courses/activities that involve experiential learning such as field

trips and practice certain skills introduced in the classroom.

• Add a mentoring component by developing referral pathways or contracting with a community organization providing mentoring services (Strive For, Be a Mentor).

• Create opportunities for youth to showcase progress and work, such as a mid-year open

house.

Develop Training Program Structure:

Goal: Systematize and publicize diversified course offerings and tracks; refresh and develop credit system to include accommodation of different learning styles and needs.

Resource Investment: Staff time for planning, coordination, and implementation

Implementation Recommendations:

• Increase hours of existing staff or hire contracted staff to systematize training program.

Partner with FYA to provide initial support on hiring/retaining intern support.

• Develop a menu of course offerings and activities, including descriptions to use as a

"creative and clever" marketing messages, and schedule.

• Develop a system of credits and "tracks" to allow youth with different needs to pursue the

knowledge and skills they need. For example, organize by skill level: beginner,

intermediate, advanced.

• Develop a course schedule that allows youth with different schedules to take necessary

courses when they are available to do so.

• Provide ILSP orientation in the morning and evening and develop an online orientation to

increase accessibility.

• Develop alternative learning opportunities whereby youth can eam credit through work

opportunities or living skills activities with other organizations.

• Formalize incentive structure that coordinates with credits to promote an equal

distri bution 0 f incentives and benefi ts.

• Compile all course curricula and materials and make publicly available in paper and

online.

6

Master Contract No > Procurement Contract No. 1548

Engage Youth in ILSP Operation and Increase ILSP Group Identity:

Goal: Create/develop structures for continual consumer feedback; formalize structures for ongoing youth engagement in Training Program operations; reinforce cohort identity among participants.

Resource Investment: Staff Time for Planning and Oversight

Goal: Create/develop structures for continual constuner feedback; formalize structures for ongoing youth engagement in Training Program operations; reinforce cohort identity among participants.

Implementation Recommendations:

• Engage youth to evaluate offerings through surveys and interviews.

• Consult with youth on developing marketing materials, including different sets of

materials for different age groups.

• Engage youth in outreach efforts to target areas and locations frequented by youth who

may be eligible but not participating.

• Increase large group activities to build ILSP community.

• Develop an ILSP yearbook.

Increase Training Program Accessibility and Individualize Support

Goal: Ensure the ability of youth to safely attend training program classes and events; increase number access and information points; increase availability of individualized support.

Resource Investment:

• Schedule and maintain instructor drop-in times to provide for individual attention, similar

to role of high school guidance counselors.

• Provide orientation and courses online.

• Increase transportation stipends.

• Provide increase transportation stipends for students who live far from public transportation.

• Provide shuttle service to BART after dark

7

Master Contract No • Procurement Contract No. 1548

THIRD AMENDMENT EXHmIT B-1 - Page 1 of 2

CONTRACT PAYMENT TERMS

Contracted Service: Emancipation Training and Support Services:

1. COUNTY will pay CONTRACTOR monthly, upon submission of a completed

statement every month services are performed pursuant to this Agreement. Invoices will

be approved by the ILSP Unit Supervisor and certified by the Program Manger. Payment

under the terms of this Agreement shall not exceed the total amount of $686,000 for the

period of the contract.

2. The term of this Agreement is July 1,2010 through June 30, 2011.

3. See Attached Program Budget.

8

Master Contract No . Procurement Contract No. 1548

Amended Exhibit B-1- Page 2 of2

INDEPENDENT LIVING PROGRAM PROJECT ACTIVITY BUDGET

Suggested Budget Line Items Working from the goals and implementation recommendations listed above, and in consultation with Head Trainer Robert Jemerson and SSA, FYA suggests that an amended training program contract allocate the total augmented investment of $150,000 among maj or budget categories as follows:

Budget Category FY 2010-2011 FY 2011-2012 Ind ireet/Overhead '" $ 30,000 $ 45,000 Staff $ 44,000 $ 66,000 Contractors $ 9,000 $ 13,500 Events $ 6,667 $ 10,000 Training $ 6,333 $ 9,500 Transportation $ 4,000 $ 6,000 TOTAL $100,000 $ 150,000

*A portion of the overhead will be used to fund an evaluation component that wj II be built into the expanded services, as well as an oversight committee, to evaluate the effectiveness of these enhanced services.

Note; The funding source for these services is lYE reinvestment funds. All enhanced services provided through this contract amendment must be limited to foster youth still in care (18 or under).

9

Master Contract No . Procurement Contract No. 1548

EXHIBIT D

COUNTY OF ALAMEDA DEBARMENT AND SUSPENSION CERTIFICATION

The contractor, under penalty of perjury, certifies that, except as noted below, contractor, its principles, and any named or unnamed subcontractor:

• Is Dot currently under suspension, debarment, voluntary exclusion, or

determination of ineligibility by any federal agency;

• Has not been suspended, debarred, voluntarily excluded or determined ineligible by

any federal agency within the past three years;

• Does not have a proposed debarment pending; and

• Has not been indicted, convicted, or had a civil judgment rendered against it bJ' a

court of competent jurisdiction in any matter involving fraud or official misconduct

within the past three years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessary result in denial of award, but will be considered in determining contractor responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Standard Services Agreement. Signing this Standard Services AgTeement on tbe signature portion thereof shall also constitute signature of this Certification.

CONTRACTOR: _---=-R=o=b=ert::...:....::.J=em=ers=°n:.:----- _

PRlNCIPAL: _.-:.Rc::;o~b~e~rt~J::..::e~m~e~rs~o~n.:...._~~ ~ ~_.~ TITLE: Contractor

SIGNATURE: _£~tt4rL...J.L:.~?_-::.;.-..Mrt~jA~AtfV~ __ DATE:

10

Master Contract No , Procurement Contract No. 1548

Appendix I - Suggested Course Additions

In conversion with FYA, providers and youth identified the following topics for potential course expansion or addition:

• Pregnancy PreventionIPostponement

• Self-Advocacy

• Impulse Control

• A stepped down class from the 5-course table manners class with the introductory

class explaining the basics of manners at mid-range dining establishments (Olive

Garden, ChiIi's, etc.)

• MindIBody Awareness including:

-Depression and ways to self-identify depressive emotions

-Intemalized repression

-Anger management

-Identify issues: "Who am I" - how to understand oneself and one's background

• Expanded "Career Night" with guest speakers, especially former foster youth from

various professions who have "made it".

• Using Social Media and online tools to develop professional networks. How to

present oneself online in a professional manner and how to use the internet for

personal and professional development. Appropriate and safe use of online tools and

social networks

• Dissecting Media Messages - how to identify medial stereotypes, analyze and

evaluate media and advertising messages

• Communication and Voice - possibly based on the "Knowing Who You Are"

cWTiculum from Casey Family Programs or Make a Difference, Helping Kids

• Conflict Management / Anger Management

• Credit and Finance - money management, credit, identity theft

• Creating Goals and Meeting Objectives

11

Master Contract No > Procurement Contract No. 1548

Appendix 2 - Selected List of Evidence Based Pregnancy Prevention and Self­

Advocacy Programs

In fiscal year (FY) 2010 appropriations, Congress funded the President's proposed new

Teen Pregnancy Prevention fnitiative. Under contract with the Department of Health and

Human Services (HHS), Mathematical Policy Research conducted an independent

systematic review of the evidence base for programs to prevent teen pregnancy. In total,

28 programs met the funding criteria, reflecting a range of programs models and target

populations. FYA used this list as a starting point to select programs that could be

appropriate for implementation at Alameda County ILSP.

The criteria used to select these 6 programs from the 28 chosen as evidence-based were:

1. Age appropriateness - The selected programs have been proven effective for high

school aged youth.

2. Location fit - Each program can be taught in a CBO setting.

3, Set curriculum available for purchase.

4. Training of Trainers/Staff Support available.

5. Population fit - while some programs are targeted towards males, females,

African Americans, or parenting youth, all programs are relevant for a subsection

of ILSP youth.

It should be noted however, that none of the programs fulfills all the recommendations of the Alameda County Youth Adult Partnership (YAP), nor the member agencies of the Foster Youth Alliance. Additional topics suggested were healthy intimacy, healthy relationships, permanency, love and belonging, harm reduction, STDs safer sex for LOBT youth self-reflection mental health, cultural competency HPV vaccination awareness, Domestic Violence, prostitution, reproductive health, intimacy and healthy relationships, communication in relationshlps and sexual identity.

12

Master Contract No , Procurement Contract No. 1548

Appendix - Support Programs

Program Location Served

Link Focus and Target Audience

Be Proudl Be Responsible!

Middle schools, high schools, or CBO's

www.hhs.gov/gov/ophs! HTV/AIDS Prevention -largets males 13-) 7 - full curriculum can be purchased. (includes video)

oah/prevention/research/ programs/be---'proud_ responsible.html

8e Proud! Be Responsible! Bc Proteclivc!

Middle schools, high schools, or CBO's

www.hhs.gov/gov/ophs/ HIY/AIDS Prevention and reduction in sexual partners - targets already PregnllI1l or Parenting Females. full curricular can be order

oah/prevention/research/ programslbeyroud_ protective.hlml

Becoming a Responsible Teen (BART)

Middle schools, high schools, or CBO's

www.hhs.gov/gov/ophs/ HIY/AJDS and condom use ­ targets African American youth ­ full curriculum and training for trainers can be ordered

oah/preventi on/research/ programsibecominlLa_respons ible teen.html

Safer Sex CBO's or Clinics www.hhs.gov/ophsloah loah/prevention/research! Programs/safer_sex. hlml

Reduce STDs and increase Condom use ­ lnrgets young females ­ full training and video can bc ordered ­3 sessions at 1,3 and 6 months-trainer must be a health practitioner

SiBLE CBO's or Clinics www.hhs.gov/ophs/oah loah/prevent ion/researchl Programs/si hIe.html

Elhnic and gender pride, HIV/AJDS prevention strategies - lnrgets young African AmericllI1 women ONLY -curriculum available for purchase, trainers must attend training session - trainers arc lIdulls and peers

What Could You Do?

CBO's or Clinics www.hhs.gov/ophs/oah loah/prevention/researeh! Index.hlml

Reduce risky sexual behavior ­lnrgets young women 13-18. 46 minutc video and materials available for purchase. No special training necessary for trai ners

Self-Advocacy CBO's or High www.youythadvocacy Highly recommended by several FYA members, SAC offers program replication services and training of trainers

Center- New York Schools center.org/pros/services. html

YOUJ1g Women Rising

Young Women Rising

YOWlg women's empowennenl through direct involvement in program management. Extensive training and peer support

13

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