kwantlen degree and program assessment committee dpac agendas/20… · kwantlen university college...

KwantlenUNIVERSITY COLLEGE

9 Adjournment

Distribution

Douglas Baker RJackie Baron SDana Cserepes Chair SRobert Fleming S

teeter arilRsKaren Metzger Recorder SJoshua Mitchell S

Degree and Program Assessment Committee DPACWed Sept 12 2007 415 pm

G2110Th

AGENDA

1 Call to order

2 Confirmation of Agenda

3 ChairsReport

4 Approval of Minutes of May 30 and June 6 2007

NOTE Agenda only distributed to deans mailing list and to presenters

415

5 Program Revisions Grad Nurse Re nV CitationE

R6 Program Revisions Grad Nurse English Additional

Pguagc7 Guide for PrograTrt Development DPAC Manual

8 Next Meeting Wed Oct32007

Dana Cserepes

425 Jean Nicolson Church

Jean Nicolson Church

Z cCg505 Dana Cserepes

Maxine Mott SWendy Royal SElaine Samwald RTakashi Sato S Ex OfficioPanteli Tritchew RTally Wade CHeather Yuzik R Student

A

ebCD Ntrofl Aw

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Ati


Degree Proposal Assessment Committee

Attendance Date a si

NAME PRESENT ABSENT

1 Baker Douglas

2 Baron Jackie

3 Cserepes Dana 7

4 Fleming Rob or VP Academic rep

5 Koci Potor tt c s efAt1 GO

6 seyCa

7 Mitchell Joshua ex officio Assoc Registrar

8 toil IS Suaau W B cc

9 Mott Maxine

10 Samwald Elaine

11 Royal Wendy t

12 Sato Takashi ex officio EdCo Chair

13 Tritchew Panteli Z IC

14 Wade Tally k15 Yuzik Heather

16

17

Guests

A

Metzger Karen Recorder


Degree Proposal Assessment Committee

Attendance Date a si


Present Dianne Crisp ChairRobert FlemingPeter Koci

Casey McConillKaren Metzger RecorderJoshua Mitchell

Susan Morris

Regrets Jackie Baron

Dana Cserepes

Guests Rob Adamoski

Tracey KinneyJean Nicolson Church

Degree and Program Assessment CommitteeDPAC

Wed May 30 2007 415 pmG 2110

MINUTES

Maxine Mott

Wendy RoyalElaine Samwald

Takashi Sato ex officioTally WadeHeather Yuzik student

Dana Goedbloed

Panteli Tritchew

1 Call to order

Dianne Crisp called the meeting to order at 422 pm

She introduced Heather Yuzik student representative


Moved by Josh Mitchell seconded by Casey McConill to approve the agenda as presentedMOTION CARRIED

3 Approval of Minutes May2 2007

Moved by Maxine Mott seconded Wendy Royal to approve the minutes of the May 2 2007 meeting aspresented

MOTION CARRIED

4 FPP BA History Major

Tracey Kinney and Rob Adamoski were present to speak to the full program proposal for a BA History MajorTracey explained that the proposed major builds on the existing minor and was developed in response tostudent demand

The committee reviewed the proposal and made recommendations for specific revisions

Moved by Casey McConill seconded by Susan Morris to approve the full program proposal for a BAHistory Major pending revisions

MOTION CARRIED

The proponents received printed followup instructions When revisions have been approved by the DianneCrisp this proposal may go forward to Education Council for approval

Degree and Program Assessment CommitteeMinutes of Meeting May 30 2007Page 2

5 Program revision Grad Nurse English Additional Language

Jean Nicolson Church presented the proposed revision to the Grad Nurse English Additional LanguageGNEAL program certificate program She explained that the program is for nurses educated in a languageother than English and who have not practiced for5 years Many have immigrated to Canada and have workedas nannies and wish to get back into nursing The program which includes English language studies combinedwith nursing upgrading has run successfully for 15 years Last year the English content was increased but twoofferings of the program have shown that the additional English did not reduce the attrition rate which remainsat nine percent For that reason and for sustainability reasons the program revision includes reverting to theprior level of English studies for the September 2007 intake There are issues with courses in the program notbeing approved as per the full program proposal which must be resolved quickly

The submission also included information about a change in policy passed last October by the College ofRegistered Nurses of British Columbia CRNBC which will create a major change for the program TheCRNBC will no longer refer internationally educated nurses for upgrading unless they have already achievedthe appropriate level of English That will lead to a change in the GNEAL program that will have to be dealtwith separately This section of the memo is to be deleted for submission to Education Council

Moved by Elaine Samwald seconded by Rob Fleming to approve the proposed reduction in Englishstudies as presented for the Sept 2007 intake

MOTION CARRIED 2 opposed

The proponents were given printed followup instructions

When Dianne Crisp has approved the revised memo this may go forward to Education Council for approval6 Next Meeting June 6 2007

7 Adjournment Moved by Maxine to adjourn the meeting at 551 pm


Present Jackie Baron

Dianne Crisp ChairDana Goedbloed

Casey McConillKaren Metzger RecorderJosh Mitchell ex officioSusan Morris

Regrets Dana CserepesRobert FlemingPeter Koci

Guests Sheila Hancock

Linda Schwartz

Degree and Program Assessment CommitteeDPAC

Wed June 6 2007 415 pmG

MINUTES

Maxine Mott

Elaine Samwald

Takashi Sato ex officioPanteli Tritchew

Heather Yuzik student

Tally WadeWendy Royal

1 Call to order

Dianne Crisp called the meeting to order at 418 pm


Moved by Jackie Baron seconded by Takashi Sato to approve the agenda as amended after item 3 addStudent Representative

MOTION CARRIED

3 Concept BA Creative Writing

Sheila Hancock and Linda Schwartz attended to present the concept for a BA Creative Writing program whichwas partially reviewed at a previous DPAC meeting

The committee reviewed the document and made requests for a number of revisions to be made

There was discussion about the potential for getting letters of support from private institutions and frominstitutions from outside the province

There was general discussion about the dilemma faced by program developers in that departments areencouraged to develop programs and courses with the understanding that there is no new money available Theplan is that required new courses for the proposed BA Creative Writing will be developed by faculty onaccountable time Some members thought it would be a useful exercise to show all costs in the conceptregardless of the budget limitations The committee is not charged with examining financial aspects of programproposals but the discussion was deemed to be beneficial as it is an area of major concern and should be takento Education Council and to the deans

The committee will consider whether to discuss this issue separately at another meeting

Moved by Maxine Mott seconded by Panteli Tritchew to approve the concept for a BA CreativeWriting pending identified revisions

MOTION CARRIED

Degree and Program Assessment CommitteeMinutes of Meeting June 6 2007Page 2

Sheila was given printed followup instructions When revisions are made and approved by Dianne Crisp thiscan go forward to Education Council

4 Student Representative

Heather Yuzik has volunteered to serve on the committee as a student representative According to the DPACmandate student representatives must be selected by Education Council

Moved by Elaine Samwald seconded by Panteli Tritchew to recommend Heather Yuzik to EducationCouncil as a student representative

MOTION CARRIED

5 Next Meeting TBA

6 Adjournment Moved by Maxine to adjourn the meeting at523 pm


MAILING ADDRESS TELEPHONE

12666 72 Avenue 6045992100

Surrey BC WEBSITE

Canada V3W 2M8 vnwkvandenca

TO Diane Crisp DPAC Chair

C Jean NicolsonChurch Associate Dean Nursing

FROM Maxine C Mott Dean Faculty of Community Health Studies

DATE August 29 2007

SUBJECT Graduate Nurse ReEntry GNUR Revisions

Revision

Memorandum

Office of the Dean

Faculty of Community Health Studies

At the 2007 August 28 meeting of the Faculty of Community and Health Studies Curriculum Committeechanges were approved to the Admissions Requirements of the GNUR program as outlined below The Faculty ofCommunity and Health Studies is now submitting the program changes to DPAC for approval

Change in Admissions RequirementsCurrent Admissions requirementsIn addition to the general Kwantlen University College admission requirements applicants must meet thefollowing

Current registration with CRNBC or eligible for nurse registration in BC with or without a reentrycourse

English language assessment if initial nursing education program was not in Canada CELBAN speaking8 listening 9 reading 8 writing 7 IBT TOEFL total score 76 written TOEFL 550 or Computer TOEFL213 SLEP 61 TSE 50An interview with the program coordinator or designate may be required

In addition to the general Kwantlen University College admission requirements applicants must meet thefollowing

Proof of current or previous registration in Canada by a provincial or territorial regulatingauthority for Registered Nurses

Rationale This program is provides an avenue for nurses previously registered in Canada to update their nursingknowledge and practice skills Nurses with less than 1 125 practice hours as an RN within the last five arerequired to take a reentry program prior to renewing their registration with the College of Registered Nurses ofBritish Columbia The current admission requirements do not recognize previous registration in jurisdictionsoutside of British Columbia The change provides clarity that the nurse can have been registered in any Canadianprovince or territory to be eligible to enter the program

The reference to the English Language requirements is not necessary as these have been met previously throughregistration and the general requirements for Kwantlen University College include English

The reference to an interview with the program coordinator was never used and is not required

Thank you

1p

12 x6Maxine C Mott DeanChair of Curriculum Committee Faculty of Community Health Studies


MAILING ADDRESS TELEPHONE

12666 7r Avenue 604 599 2100

Surrey BC WEBSfTE

Canada V3W 2M8 wwwkwantlenca

Office of the Dean

Faculty of Community 8 Health Studies

TO Diane Crisp DPAC Chair

C Jean NicolsonChurch Associate Dean NursingFROM Maxine C Mott Dean Faculty of Community Health Studies

DATE August 29 2007

SUBJECT Graduate Nurse English as an Additional Language GNEAL Revisions

At the 2007 August 28 meeting of the Faculty of Community and Health Studies CurriculumCommittee changes were approved to the GNEAL program as outlined below The Faculty ofCommunity and Health Studies is now submitting the program changes to DPAC for approval

The GNEAL Full Program Proposal was approved March 21 2006 The revised program started with aSeptember 2006 class and a January 2007 class Since the University College and the College ofRegistered Nurses of BC CRNBC approved the program the CRNBC has changed their policyregarding internationally registered nurses and now requires that English proficiency must be achievedprior to CRNBC assessment

Background Information

Memorandum

The College of Registered Nurses of British Columbia CRNBC is responsible for assessing thenursing educational credentials of students applying to the GNEAL program Effective January2008 this assessment does not take place until the potential applicant has demonstrated Englishlanguage fluency which is required to practice nursing in British Columbia Therefore studentsapplying to this program will not require the English Language upgrading to meet BCregistration requirements With this change in effect the Faculty of Community Health

Studies Curriculum Committee has approved the following program revisions

1 Effective January 1 2008 the three English language courses EASL 1100 1200 and1300 will no longer be a part of the program

2 Change in Admission Requirements

The admission requirement for English language fluency is equivalent to those identified bythe College of Registered Nurses of British Columbia Specifically

CELBAN

The CELBAN assesses speaking listening reading and writing ability The minimumscores required are speaking 8 listening 9 reading 8 and writing 7

IELTS Academic VersionThe IELTS tests listening reading speaking and writing for English proficiency Theminimum test score required is an overall score of65 with a score of 7 on the speakingtest and no scorc less than 6

Thank you

TOEFUTSE

The TOEFL measures general English proficiency and assesses listening and readingcomprehension knowledge of grammar structure and writing ability in English

TOEFL Internet Based 1BTA minimum combined score of 60 is required in the reading writing and listeningcomponents A minimum score of 26 is required in the speaking component

Computerbased and paperbased TOEFL tests are also accepted The TSE complementsthe computer and paperbased TOEFL and indicates ability to communicate orally inEnglish The minimum scores required on the TOEFL and TSE are TOEFL 213computerbased test 550 paperbased test 0 TSE 50

MELAB

The MELAB assesses skills in writing listening reading and speaking if requested Therequired scores are 83 plus spoken score of 3

Maxine C Mott Dean Curriculum Committee ChairFaculty of Community Health Studies

Gui 1

for

Program Development

Program Revisionand

Implementation Review

20072008

A publication of Education Counciland the Office of the VP Academic

Table of Contents

Introduction 2

Definitions Terms of Reference 3

Program Resource Review 6

Program Concept 10

Full Program Proposal 18

Ministry Website PSIPS 20

Degree Quality Assessment Board DQAB 21

Course Development and Marketing 22

Program Implementation Survey 23

Program Review 24

Page 1

Introduction

Page 2

This manual outlines the steps and procedures for approval of new andrevised programs It also mentions program review which will be detailed ina separate manual

It has been created to assist program developers and coordinators in theirproduction and revision of proposals for educational programs throughoutKwantlen The manual outlines the steps developers need to take to shepherdtheir documents through the approval process You will find informationsuch as where to get template forms how to get on meeting agendas andwhich committees both internal and external will be vetting programconcepts proposals and revisions and more Where we are able we haveincluded approximate timelines for inclusion on meeting agendas so that youare able to plan your time as effectively as possible

Questions arise about which documents come to the Degree and ProgramAssessment Committee DPAC before they are reviewed by EducationCouncil EDCO and which go directly to EDCO As a general rule newprograms must be approved by DPAC before they are reviewed by EDCO Inaddition because programs are living entities they sometimes need revisionAny revisions that affect students should go through DPAC before beingmoved to EDCO If you have doubts about the proper process for yourrevision the Chairs of DPAC and EDCO will review the revision and make a

decision as to the best route

Note Education Council reserves the right to send any submission to a subcommittee for review

Please also note that approval by any internal or external body does notguarantee that the program will be implemented

Introduction

Introduction

Definitions Terms of Reference

Associate Degrees

Associate degrees must follow Kwantlensframework for Associate of Artsor Associate of Science degrees which complies with the frameworkdetermined by the BC Council on Admission and Transfer BCCAT Aproposal for a new associate degree will normally be submitted in the form ofa memo to DPAC and Education Council for approval Associate degrees donot require any external approval

BA Minors

New minors for Kwantlensexisting Bachelor of Arts degrees can beapproved with only a full program proposal process which will follow theusual steps A program concept will not be required as minors will follow theapproved BA Framework

Degree and Program Assessment Committee DPACDPAC is the sub committee of Education Council that reviews programproposals and some program revisions DPAC reports to Education Council

DQAB

The Degree Quality Assessment Board DQAB appointed by the Minister ofAdvanced Education is the body that reviews degree proposals from publicand private post secondary institutions according to criteria set by theMinister in consultation with DQAB and makes recommendations to theMinister

Education Council EDCO

Education Council EDCO is the governance body that guides theeducational activities of Kwantlen in accord with the College and InstituteAct

New programsAll new programs at all credential levels must go through the completeapproval process including the program concept and the full programproposal stages and the program resource review process see p 6 at severalpoints in the complete process The exception is BA minors which bypassthe concept stage only

All levels from diploma and higher will be posted to PSIPS for peer reviewOnly new degree programs will be subject to DQAB review

Page 3

Introduction

Program revisionsAll program changes that directly affect students must be approved as perthe formal program revision approval process Some typical changes thatrequire program revision approval are as follows changing entrancerequirements program outcomes andor content adding or removingrequired courses or changing the total number of credits for a program

Program revisions are typically presented to DPAC and Education Council inthe form of a memo including a rationale for the changes and showing apertinent level of detail eg thi current program structure and the proposedprogram structure The memo should also indicate the results ofconsultations with other programs that bridge into the credential or that inany way are affected by the revision

Program Resource Review Committee PRRC

The Program Resource Review Committee shall be comprised of the VPAcademic the Associate VP Academic the VP Administrative and Student

Services or designate the VP Strategic Services or designate the Chair ofEducation Council and the Chair of DPAC The committee will review all

pre program concepts program concepts and full program proposaldocuments see processes as outlined on pages 6 through 9 to assess whetheror not a proposed program 1 adheres to principles and priorities as indicatedin ministerial institutional and academic planning documents and 2 is

supportable and sustainable with existing and or available institutionalresources

PSIPS

The committee shall meet monthly or as required to ensure that programproposals at various stages of development are reviewed in a timely mariner

The Post Secondary Institution Proposal System PSIPS is the Webbasedsystem designed to manage and support the post secondary submission andreview processes for approval of degree and non degree programs fromprivate and public post secondary institutions

Signature SheetA signature sheet must accompany all submissions to DPAC and EDCO SeeDPAC Approval p 15

KwantlenuNivI MIT COL L MI

Introduction

Prior to

Program Concept

Ministry WebsifePSIPS

For degrees only

For all programs

Course

DevelopmentMarketing

Degree and Non degree ProgramDevelopment and Approval Process

To Program Resource Review Committee

Development Developer will determine time required

To dept div curriculum committee for approval

To DPAC for recommendation

To Education Council for approval


To Board of Governors for approval

Development time plus 5 months or more

Development Developer will determine time required

To dept div curriculum committee for approval

To DPAC for recommendation

To Education Council for approval


To Board of Governors for information only

Development time plus q months or more

FPP posted on Ministry Website PSIPS for 3o days for peer review

Feedback reviewed by Chairs of DPAC Education CouncilVP Learning program developersand divisional dean

Decision re adoption of feedback may involve return toDPAC Education Council for approval and Board of

Governors for information only

Degree QualityAssessment Board

DQAB

Estimated time

FPP forwarded to DOAB for curricular intergrityreview and recommendation

To Minister for approvalTo Cabinet for Order in Council

Estimated time

Course outlines and course presentations developed

Program information to Counselling Advising

Program information to Office of the Registrar for theCalendar

Marketing under ideal conditions

Estimated total development and approval time

1 month

2 months or more

i month or more

t month or more

1 month or less

1 month or more

2 months or more

1 month or more

1 month or more

i month or less

2 months or more

6 months or more

To Program Resource Review Committee 1 month or less

6 months or more

July 2007

Program Resource Review


Page 6

Stage One

Pre concept consultation

Option A

Prior to faculty developing a detailed program concept for presentation toDPAC the deans responsible for the area must present a summarydocument of two pages or less to the Program Resource Review CommitteePRRC The document must offer a highlevel synopsis of the proposedprogram and its relation to program priorities as outlined in the currentAcademic Plan and the Kwantlen University College 200708 200910Accountability Plan and Report a preliminary budget assessment of direct andindirect program costs and rationale demonstrating the ongoing viability ofthe program

Upon agreement by the PRRC and the deans that a program concept shouldbe developed the development and approval process can proceed as followsin Stage Two Options A and B below

For more information about program concepts see p 10

Option B

Where an approved curriculum framework is in place see Option B p 8 aprogram concept is not required However prior to developing a fullprogram proposal for presentation to DPAC proceed as for option A

Upon agreement by the PRRC and the deans that a full program proposalshould be developed the development and approval process can proceed asfollows in Stage Two Options A and B below

Stage Two

Option A

For programs being developed as per the standard Kwantlen UniversityCollege curriculum approval requirements

1 Program Concept

Program Developer

Degree ProgramAssessment Committee

DPAC of Education

Council

Education Council

Program ResourceReview Committee

Board of Governors


1 Completes program concept

The program concept must reflect the recommendationsof the PRRC based on the initial 2page document

2 Reviews the program concept

They may make a recommendation for approval inprinciple pending any required changes to EducationCouncil

3 Reviews the recommendations of DPAC

They may make a recommendation for approval to theBoard of Governors pending recommendation for fullprogram proposal FPP development by the ProgramResource Review Committee

4 Reviews the program concept and the initial 2pagedocument to ensure consistency

They may recommend an implementation scheduleaccording to the Ministry Service Plan KwantlenUniversity College 200708 200910Accountability Planand Report the current Academic Plan and availablefinancial resources

They may make a recommendation for FPP developmentto the Board of Governors

5 Approves or does not approve the recommendations ofthe Program Resource Review Committee and EducationCouncil

Page 7


2 Full Program Proposal

Program Developers 1 Complete Full Program Proposal FPP as perDegree Quality Assessment Board GuidelinesFor more information about FPPs see p 17

DPAC 2 Reviews the FPP

They may make a recommendation for approval inprinciple pending any required changes to EDCO

Education Council 3 Reviews the recommendations of DPAC

If EDCO makes a recommendation for approvalthe proposal will go to the PRRC for review

Program Resource 4 Reviews the FPP to ensure the principles forReview Committee prioritization have been addressed appropriately

Prioritizes the program according to the MinistryService Plan Kwnntlen University College 200708200910

ervic

Accountability Plan and Report the currentAcademic Plan and available financial resources

They may recommend a draft implementationschedule

Board of Governors 5 Receives as information the recommendations of

the PRRC and EDCO

Option B

1 Curriculum Framework

The following process shall apply for the development of any programsidentified within curriculum frameworks including but not limited toBachelor of Arts Minors and Trades Citations Certificates Advanced

Certificates and Diplomas

Program Developer 1 Seeks initial program development approval from theappropriate deans and the Office of the VPAcademic

Program Resource 2 Prioritizes the program according to the MinistryReview Committee Service Plan Kwnntlen University College 200708

200910 Accountability Plan and Report and the currentAcademic Plan and may make a recommendation forFPP development based on the initial 2pagedocument

Program Developer 3 Proceeds with the development of the full programproposal FPP See p18

DPAC 4 Reviews the FPP

Education Council


They may make a recommendation for approval inprinciple pending any required changes to EducationCouncil

5 Reviews the recommendations of DPAC

They may make a recommendation for approvalpending recommendation by the PRRC

Program Resource 6 Reviews the FPP to ensure the principles forReview Committee prioritization have been addressed appropriately

Prioritizes the program according to the MinistryService Plan Kwantlen University College 200708200910Accountability Plan and Reportthe current Academic Plan and available financial

resources

They may recommend a draft implementationschedule

Board of Governors 7 Receives as information the recommendations of the

PRRC and EDCO

Stage Three

If Education Council approves an FPP and the PRRC recommends a draftimplementation schedule then the FPP will be posted on the Post SecondaryInstitutions Proposal System PSIPS and submitted to the Degree QualityAssessment Board DQAB for consideration as required by the Ministry ofAdvanced Education

If an FPP is recommended by the DQAB and is approved through Order inCouncil by the Minister of Advanced Education the proposed program willbe referred to the PRRC to determine an appropriate implementationschedule based upon available financial resources

Page 9

Program Concept

Page 10

Program Concept

Development

Any program identified within a curriculum framework including but notlimited to BA minors Trades citations certificates advanced certificates

and diplomas will bypass the program concept stageThis does not apply to BA Majors

Pre Planning

Program developers begin the planning process by consulting with theirdepartment members and divisional DeanAssociate Dean and by makinginitial contact with employers and practicum placements where that applies

At this stage please be sure to have included the initial program resourcereview p 6

Forms to use Program developers must use the Program Concept templatewhich is available on myKwantlen InternalResourcesCovernanceEducation Council Program DevelopmentDocuments2New Program conceptdocor

CommonDocsDPACProgram Development Forms2New Programconceptdoc

Answer all the questions and fill out all the fields in the main body of theprogram concept For examples of approved concepts checkCommonDocsDPACApproved Kwantlen Concepts FPPs

New programs will be developed to meet an identified need and will fit withthe following

Kwantlen Service Plan go to myKwantlenDepartmentWebsitesInstitutional Analysis and PlanningPlanning atKwantlen and find the Kwantlen Service Plan for the

appropriate year

Kwantlen University College 200708 200910Accountability Plan and Report go tomyKwantlenDepartment Websites Institutional Analysisand Planning

Ministry Service Plan httpwwwavedgovbccaserviceplans

Program Concept

Internal Consultations

Howto Follow the Internal Consultations section of the Program Concepttemplate and make contact with all departments as listed

As early as possible in the planning process when it has been determinedthat the proposed program has a reasonable chance of approval it isimportant to begin the internal consultation process The internal consultationswill serve to alert departments and service areas that a new program may bedeveloped and will start the process of identifying possible impacts on thosedepartments or how they can be of assistance to the program developers

For the initial consultation with internal departmentsservice areas considerthe following

Academic Departments

Program developers must consult with other departments or areas of studywhen their courses might be recommended or required for the credentialbeing developed It may be necessary for departments whose courses arerequired for a new credential to add sections of such courses which will havean impact on budgeting In some cases a program that bridges into yourprogram may have to align its curriculum with the requirements for the newprogram

Accounting Services

Program developers must consult with their dean as part of their process todetermine the costs of the new program Accounting Services can provideassistance

Bookstore

We may have a preliminary discussion about whether your program willrequire textbooks internally produced manuals copyright clearance etc Wemay also discuss deadlines for book orders should your program beapproved and implemented The Bookstore posts information about requiredtexts etc on the Admissions web registration site well in advance of classstart Accurate and timely information is a priority

Counselling

A general guiding question for consultation with our service area is How canCounselling best support this program and potential or current studentsWhen we review your program proposal we will be scanning with certainkey questions in mind and we will give written feedback in the form ofquestions and suggestions on them

Page 11

Program Concept

What are the educational and career opportunities What outcomes arelinked to the program

What are the entrance requirements Are they justifiably and explicitlylinked to success in the program How will students who barely meet theentrance requirements be supported

What kinds of students are being targeted for this program How will weneed to adapt our services to meet their unique needs to promote theirsuccess and retention

How are the courses being offered If they are going to be offered eveningsweekends andor summer terms how can we stretch our services duringthese non traditional times

What is the intensity level of the program How manageable is it forstudents

What kinds of soft skills will the student need to succeed in the programHow will these skills be addressed in the program

Cooperative Education

If a program is looking at whether or not a coop option is feasible these aresome questions that would be appropriate to answer

Is there a high student demand for Coop paid work terms

Are graduates experiencing significant barriers to employment due to lackof real world experience

Would the companies and organizations hiring the graduates of theprogram have the means to hire a student for a semesterfor a work term

Enrolment Registrar ServicesAdmission Records Scheduling Graduation

Consider the type of credential admission requirements for the program andwhether the program will be open registration or selectentry

Enrolment Services

Educational Advising student loan eligibility

Initial consultation with Educational Advising will provide a writtenresponse regarding the proposed program and Financial Awards will givethe program developers the forms required to generate the InstitutionalAppendix IA code for student loans This code is required for posting thefull program proposal on the Post Secondary institution Proposal SystemPSIPS for peer review before final approval This does not apply tocitations

Enrolment Services

BA Advisor

For BA degrees only Consult with the BA Advisor to verify that the

proposed program follows the approved BA framework

Facilities

Consult with Facilities about any new resources required for the programsuch as classrooms labs etc

Human Resources

Will the program require any new stafffaculty Will any specializedstafffaculty be needed Can the program run with existing humanresources

Program Concept

Information and Educational Technology IET

Please consult with IET re any software and or hardware required for thenew program

Library Services

The Library will complete a Library Impact Assessment in consultation andcollaboration with program developers in order to estimate the types andcost of library resources that would be required to best meet the needs ofstudents enrolled in the proposed program These resources may includeonline databases audiovisual equipment and materials and books andjournals The Assessment template which will be used by the Libraryincludes suggested guidelines and timelines and can be found atMyKwantlenInternal ResourcesGovernance EducationCouncilProgram Development Forms and pick up 10LibraryImpactAssessment Template04dot Rightclick on the file and select Save targetas to place it in the directory of your choice Or you could pick it up onCommonDPACProgram Development Forms

The Library will need to demonstrate that required resources can be absorbedin the ongoing budget or further discussions will be required

Marketing and Communications

To provide useful feedback to program developers we are interested inreviewing all proposals and any research such as demand analysis researchcompetitive analysis research graduate outcomes research strenghtsweaknesses opportunities threats SWOT analysis and related data andinformation

Page 13

Program Concept

We will also want to know if the program will have multiple entryexitpoints bridging options fromto other programs at Kwantlen or otherinstitutions a coop education option whether it is parttime or full timewhether it will be offered in days evening and or weekends and other keyinformation that could be used as promotional points

We will want to discuss marketing research and review marketing plans andbudget allocations for advertising promotional materials etc

We will provide feedback and recommendations on themarketingcommunications needs for your program associated costs startup and ongoing SWOT feedback any potential difficulty in awarenessgeneration recruitment and retention and the potential successful outcomes

Materials ManagementReprographics Printing

Materials ManagementReprographics Printing can provide assistance withplanning for specialized purchases for a program and for printing needs forpublicity purposes and for educational materials We suggest that you take alook at our Web page before consulting with ushttpplaza kwantlen casitespurchasingnsf

We recommend that you consult with us early if you will require specializedpurchases that require a long lead time should your program be approvedfor implementation

Department and Divisional Approval

Department approval

A program concept must be approved at the departmental level before goingforward to the divisional curriailum committee for approval This processwill depend to some extent on how individual departments function It isadvisable to seek departmental input and approval from theconceptualization throughout the developmental phase

Allow a minimum of one month for this process and more if revisions areasked for

Divisional curriculum committee approval

A program concept must be approved by the divisional curriculumcommittee before going forward to the Degree and Program AssessmentCommittee DPAC for approval Allow a minimum of one month for thisprocess and more if revisions are asked for You will need to be aware ofdivisional curriculum committee meeting schedules

Program Concept

When the program concept has been approved by the divisional curriculumcommittee the proponent will obtain the signature of the chair of thatcommittee and of the dean may be the same person on the signature sheet

Find the signature sheet here CommonDocsDPACProgram DevelopmentFormsSignature pagedotor here

MyKwantlenInternal ResourcesGovernanceEducation CouncilProgramDevelopment DocumentsSignature pagedot

Note The Deanssignature on the signature page indicates that hesheverifies the financial estimates are reasonable though it does not imply thatfunding is committed

Also note When a program requires core courses from another division thesignature sheet must also be signed by the Dean of that division

DPAC Approval

For information about DPAC go to myKwantlenInternalResourcesGovernanceEducation CouncilDPAC Refer to the meetingschedule for your planning process Allow a minimum of one month for theDPAC approval process DPAC will review program concepts and mayrecommend approval to allow the program concept to go forward to EDCOoften pending some revisions If recommended revisions are extensiveDPAC may ask for the program concept to be resubmitted for further reviewat a future meeting

You can get your program concept on a tentative agenda by informing theEDCO administrative assistant of your plans The Chair of DPAC may wishto see your program concept two weeks before the meeting at which it will bepresented in order to assess how much time to allow for it When yourprogram concept is ready confirm your intention to present it to DPAC withthe EDCO administrative assistant and send her the required number ofcopies one week before the DPAC meeting or earlier

When your submission has been received and your item has been confirmedon the agenda for a DPAC meeting you will be notified of the estimated timeof your agenda item You the developer and the DeanAssociate Dean orapproved designate will be required to attend the meeting to present yourprogram concept

DPAC may recommend approval of your program concept with or withoutrevisions or may ask for the program concept to be resubmitted at a futuremeeting if the requested revisions are extensive

Page 15

Program Concept

If DPAC recommends approval pending revisions the DPAC Chair willreview and sign off on your revised program concept if heshe is satisfiedwith the revisions You may then prepare to take the program concept toEDCO for approval

When the program concept is submitted to DPAC the signed signature sheetshould also be submitted The original signature sheet will be kept in theEducation Council office and will be signed by the DPAC chair when theproposal has received final approval by DPAC A final copy will be sent tothe department responsible for the proposal

Education Council Approval

When a program concept has been approved by DPAC which includes anyrequired revisions being signed off by the Chair of DPAC it may go forwardto Education Council for approval For information about Education Council

go to myKwantlenInternal ResourcesGovernanceEducation CouncilRefer to the meeting schedule for your planning process

Confirm your intention to present your program concept to EducationCouncil with the Education Council administrative assistant and send the

required number of copies to the Education Council office one week beforethe meeting or earlier When the agenda is drawn up you will be informedof the estimated time of your agenda item You the developer and theDeanAssociate Dean or approved designate will be required to attend theEDCO meeting to present your program concept

EDCO may approve your program concept with or without revisions Ifrevisions are required the EDCO Chair will review and sign off the revisedprogram concept if heshe is satisfied that all revisions have been made

Please send an electronic copy of the document to the EDCO chair copied tothe EDCO administrative assistant

When your program concept has been approved and signed off by the EDCOChair heshe will send it to the PRRC

To the Program Resource Review Committee for ApprovalWhen a program concept has been approved and any required revisionshave been approved by the chair of Education Council heshe will forward itto the Office of the VP Academic for review by the PRRC Please send anelectronic copy of your approved program concept to the EDCO chair copiedto the EDCO recorder

The PRRC will review the program concept and may recommenddevelopment of a full program proposal

See also Program Resource Review p 6

Program Concept

To the Board of Governors for Approval

If the Board of Governors approves the program for full program proposaldevelopment the EDCO chair will convey the Boardsdecision to theproponents

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Full Program Proposal


DevelopmentTemplates to use

For degree programs use the format required by the Ministry4BachelorDegree FPP Jan07docCommonDocsDPACProgramDevelopment Forms or myKwantlenInternal

ResourcesGovemanceEducation CouncilProgram DevelopmentDocuments

The full program proposal form is provided by the Ministry It has beengiven a Kwantlen look and links to relevant Kwantlen policies have beenadded You will also want to refer to Degree Program Review Criteria andGuidelines which outlines the criteria used by DQAB for assessing fullprogram proposals You can find that in the same locations as mentionedabove

For non degree programs use the format required by the Ministry 3NonDegree FPP Formdoc CommonDotsDPACProgram Development Formsor myKwantlenInternal ResouicesGovernanceEducationCouncilProgram Development Documents

If you wish to look at previously approved FPPs you can find them on theCommon drive CommonApproved Kwantlen Concepts and FPPs

Department and Divisional Approval

As per program concept approval

In addition consider the consultations with other academic departmentscompleted at the concept stage Are further consultations necessary at thisstage

DPAC ApprovalThe procedure for obtaining DPAC recommendation for approval of a fullprogram proposal is the same as for a program concept

Education Council ApprovalThe procedure for obtaining Education Council approval of a full programproposal is the same as for a program concept

Program Implementation Schedule

When a full program proposal has been approved and any requiredrevisions have been approved by the chair of Education Council heshe will


forward it to the Office of the VP Academic for review by the PRRC Please

send an electronic copy of your approved full program proposal to theEducation Council chair copied to the Education Council recorder

The PRRC will review the FPP and will assess it in accord with the MinistryService Plan theKuantlen University College 200708 200910 AccountabilityPlan and Report the current Academic Plan and available financial resourcesand may recommend a draft implementation schedule to the Board ofGovemors

See also Program Resource Review p 6

Board of Governors

The Board of Governors approves or does not approve the recommendationsof the PRRC and EDCO On approval the President will also sign off on theproposal

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PSIPS

Ministry Website PSIPS

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Posted for 30 day Peer ReviewFull program proposals for certificate diploma and degree programs mustbe posted to the PostSecondary Institution Proposal System PSIPS for a 30day peer review period

Send your final approved versions of the Full Program Proposal to theEducation Council administrative assistant She will convert your files to pdfformat if necessary and will work with the office of the Vice PresidentAcademic to post the required documents along with comments from theVice President Academic

During the 30day period other institutions are invited to review yourproposal and to provide comments

Review of Peer Feedback

At the end of the 30day period any comments received will be collated andreviewed by the Vice President Academic the Chair of Education Councilthe dean responsible for the proposal the proposal developer and any otherpersons invited to join in the process

Result of Peer Feedback

Depending on the nature of the peer comments received appropriate replieswill be posted to PSIPS If revisions are required as a result of the feedbackreceived a revised proposal will also be posted At the Education CouncilChairsdiscretion the FPP may return to Education Council for approval ifthe required revisions are sufficiently extensive

Course Development and Marketing

Degree Quality Assessment Board DQAB

To DQAB for Review

Full program proposals for degree program only must be approved by theMinistry of Advanced EducationsDegree Quality Assessment BoardDQAB When a full program proposal has been approved and signed off bythe Chair of Education Council and the President the Office of the Vice

President Academic will coordinate with the Ministry to determine the nextavailable DQAB meeting date and will send the necessary documents tothem via the PSIPS Website

The DQAB office will notify the Vice President Academic of approval orrejection If approved the proposal will go forward to the Ministry forapproval via an Order in Council NOTE This process may take six 6months

A proposal may require an external review before a final determination reapproval is made

To Minister for ApprovalWhen a degree proposal has been approved by DQAB it will go to theMinister of Advanced Education for final approval

When the program has received final approval from the Minister ofAdvanced Education it will be reviewed one last time by the ProgramResource Review Committee to determine an appropriate implementationschedule based upon available financial resources See p 9

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DQAB

Course Development and Marketing

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Course Outlines and Course Presentations Developed

When a program has been approved for implementation any new courseoutlines required should be developed Refer to the Course Outline Manualfor guidance on developing course outlines and for their approval process

Note For degree programs synoptic course outlines for new courses will berequired for the DQAB review Synoptic outlines include 1 calendardescription 2 outcomes 3 content 4 assessment methods and 5 requiredtexts These will need to be developed prior to full approval of the FPP

Program Information to Counselling Advising

Information about the approved program should be forwarded toCounselling Advising

Program Information to Enrolment and Registrar ServicesConsult with Enrolment and Registrar Services for the type of informationrequired for the Calendar and for deadlines The proponents will haveconsulted with Enrolment and Registrar Service during the program conceptstage

Program Information to Marketing

You will have consulted with Marketing and Communications during theprogram concept stage unless you are developing a BA minor Onimplementation approval consult again with Marketing andCommunications about developing a marketing plan In some cases theymay be able to start marketing activities pending final approval

Program Implementation Review

Program Implementation Survey

The purpose of the program implementation survey is to determine how theimplementation process went and how close the expectations stated inprogram proposals came to reality

The program implementation survey is a process by which DPAC monitorsnew degree and diploma programs after one complete cycle and newcertificate and citation programs after two complete cycles

Proponents are advised to collect data for the Program ImplementationSurvey starting with the budget line approval during implementation andin each semester of the first offering and second offering for somecredentials to track eg enrolment in the program

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Program Review

Program Review

According to policy B12 Program Review all Kwantlen programs must bereviewed on a sevenyear cycle and some degree programs may need to bereviewed on a 5year cycle if required by DQAB

At the time of publication a manual to guide the Program Review process isunder development by the Office of Institutional Analysis and Planning