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KMEA Marching Band Committee John Fannin, Chair

April 11, 2015, 10:00 AM Elizabethtown, KY

MINUTES

I. Chair John Fannin called the meeting to order at 10:00 AM and called the roll. Present were: Chair John Fannin District 1 – Kevin Suiter District 2 – Randy Adams District 3 – Brandon Salmon District 4 – Brian Ellis

District 5 – Patrick Brady District 6 – Joe Craig, proxy for

Nick Little District 7 – Eric Hale, proxy for

Jeff Bayerle District 8 – Jonathan Payne

District 9 – Pauletta Smith District 10 – Curtis Ervin District 11 – David Jaggie, proxy

for David Ratliff District 12 – Cory Zilisch, proxy

for Mike Arthur

Also present in ex-officio capacity were: Executive Director John Stroube, President Brad Rogers, Vice-President Debbie Kidd, Band Division Chair-elect Brian Froedge, MBC Chair-appointee Tim Allen. II. The agenda was approved as presented SMITH/SALMON PASSED III. The minutes from February 4, 2014 were approved SALMON/PAYNE PASSED IV. Reports

A. Chairman John Fannin reported that • The KMEA MBC Clinic 2016 will be Michael Gray from Wando, SC • Spoke about meeting schedules (Nov, Feb, April) • Gave updates From Committees

o Judge assessment group did its work making recommendations about semifinals and finals judges

o Proposal for a reconfiguration of the SMBC weekends from Championships Committee

B. John Stroube, KMEA Executive Director, SMBC manager

• Stroube deferred to Brian Froedge to discuss the MBC submitting a clinician that takes a band clinic spot. Much discussion was held on this matter. Consensus was that the proposal from the MBC would appear for the clinic selection committee before the proposed guest clinician is invited so the Clinic selection committee could fairly deliberate between it and any other marching band clinics that are proposed. Tim Allen will draft a timeline.

• Provided a 2015 championship update: WKU has offered a contract similar to 2012, he has signed and returned it.

• Gave notice to the MBC about rules that may merit attention or action — Item 1— III.G. SCORES, RATINGS, AND AWARDS

1. Scores b. At no time during the performance assessment event are the scores of any

band to be discussed outside of tabulation (except as allowed in IV.F.3 for Regional Quarterfinals and Semifinals).

 

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—as compared with— IV.F. EVALUATION AT STATE CHAMPIONSHIPS

3. At Regional Quarterfinals and Semifinals, judges will be allowed to retain score sheets until four bands have performed. a. The Press Box Manager will instruct the judges to consult, especially within

caption.

MOTION: TO REMOVE THE RULE PROHIBITING CONSULTATION BETWEEEN JUDGES AT SANCTIONED CONTESTS. ERVIN/PAYNE PASSED

MOTION: TO DISPENSE WITH A SECOND READING. SALMON/ERVIN PASSED

Item 2— IV.A.2. Bands that participate in a KMEA district level concert festival assessment the preceding spring may become eligible to participate in the Regional Quarterfinals for the current year by performing for assessment at two or more KMEA sanctioned events within the current marching season. If a band is registered for a contest and the contest is cancelled due to inclement weather, the contest will still count as one of the two events that allow the band to qualify. IV.D.h. Regional Quarterfinals managers will report to the manager of the State Marching Band Championships by 11:00 p.m. the day of the regional festival quarterfinals event the names of bands (maximum of 8 per class) qualifying for the state championship semifinals. Failure to do so may cause the bands to be disqualified.

V. Unfinished Business (2nd readings)

A. Addition of a Commonwealth Contest (Rating)—Pilot for 2015 (addendum #1) Roll call: 1–Y, 2–N, 3–N, 4–Y, 5–N, 6–Y, 7–N, 8–Y, 9–N, 10–Y, 11–N, 12–Y, Chair–Y PASSED SECOND READING 7–6

B. Host Regional Quarterfinals and continue with current seeding system regardless of the numbers of bands in class by striking the following rules: IV.D.1. d. In each class there must be a minimum of 20 bands registered with the KMEA

Executive Director by the August 1 deadline to warrant a Regional Quarterfinal event. In the event a class Regional Quarterfinal is cancelled for a given year (due to fewer than 20 bands being registered), that class must again have 20 or more bands registered prior to the registration deadline for two consecutive years in order for the event to be rescheduled. If this qualification is met, the event would then be scheduled for that second year.

e. If a minimum number of bands per class is not met, qualified bands (a Proficient or Distinguished rating) in the affected class(es) will automatically advance to the State Semifinals.

IV.D.2 c. Should a quarterfinal event not be held as the result of having fewer than 20

registered bands in a given classification, the semifinal performance order in that class will be determined by the original draw, which takes place immediately after the August 1 entry deadline, under the supervision of the Executive Director of KMEA.

 

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Roll call: 1–Y, 2–Y, 3–Y, 4–Y, 5–Y, 6–N, 7–Y, 8–Y, 9–Y, 10–Y, 11–Y, 12–Y PASSED SECOND READING 11–1

C. Create a KMEA Marching Band Adjudication Coordinator Position(s), stipend to be negotiable (John Stroube suggested some wording changes reflected in addendum #2). PASSED UNANIMOUSLY

D. Adopt the newly amended score sheets (addendum #3). PASSED UNANIMOUSLY

VI: New Business

A. Approval of sanctioned contest applications (addendum #4) BRADY/ADAMS PASSED B. Selection of Regional Quarterfinals sites

WEST: 1A/4A HOPKINSVILLE, 2A/5A MUHLENBERG COUNTY, 3A LINDSEY WILSON COLLEGE. SALMON/JAGGIE PASSED

EAST: 1A/4A MADISON SOUTHERN, 2A/3A BOURBON COUNTY, 5A TATES CREEK HIGH SCHOOL. PAYNE/JAGGIE PASSED

C. Adoption of New Championship Format Proposal # 1

Weekend #1

All Bands in a class meet at one location. No more East Regionals and West Regionals.

All Bands in a class (approximately 21-24) perform in a random order draw that takes place in August (like we do now).

At the conclusion of all performances, all bands will be recognized. As they are being recognized, Proficient and Distinguished ratings will be awarded.

The top 12 bands will advance to perform again that night for the same panel. Directors draw for performance order.

Six Bands from each class (30 bands) will advance to weekend # 2

Weekend # 2

All Bands, regardless of class, meet at one location (UL, WKU, EKU). They will all perform for the exact same judging panel. Bands who did not qualify for this weekend will be granted free admission.

After all 30 bands have performed (for the exact same judging panel), class placements and state champions will be announced. Distinguished plaques and placement plaques will be awarded. A Governor’s Cup will be awarded to each class champion.

At the conclusion of the awards ceremony, the top 12 overall scores, regardless of class will be announced in random order to take part in the state grand championship finals.

If championship #1 proposal passes a first reading, additional proposals will be made to determine drawl for performance order and many other logistical matters (in Nov 2015)

 

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Discussion: Joe Craig pointed out the advantages to the proposal, including showcasing the best bands, more “pomp and circumstance” at awards ceremonies on the first week. Kevin Suiter spoke about increased travel costs for successful bands. David Jaggie mentioned concerns with ending the season one week earlier, judging concerns at Quarterfinals, and class champion possibly being compromised. For most classes the night show would be something of an exhibition for non-5A bands, and a day show with integrated classes the last week might make it hard for the right bands to get into the night event.

Roll call: 1–N, 2–N, 3–N, 4–N, 5–N, 6–Y, 7–Y, 8–Y, 9–N, 10–Y, 11–N, 12–Y FAILED 5–7

D. Adoption of New Championship Format Proposal # 2

Championship Proposal # 2 (No open finals-6 bands per class in finals) Weekend #1 All Bands in a class meet at one location. No more East Regionals and West Regionals. All Bands in a class (approximately 21-24) perform in a random order draw that takes place in August (like we do now). At the conclusion of all performances, all bands will be recognized. As they are being recognized, Proficient and Distinguished ratings will be awarded. The top 12 bands will advance to perform again that night for the same panel. Directors draw for performance order. Six Bands from each class (30 bands) will advance to weekend # 2 Weekend # 2 All Bands, regardless of class, meet at one location (UL, WKU, EKU). Bands who did not qualify for this weekend will be granted free admission. After all 30 bands have performed, class placements and state champions will be announced. Distinguished plaques and placement plaques will be awarded. A Governor’s Cup will be awarded to each class champion. If championship #2 proposal passes a first reading, additional proposals will be made to determine draw for performance order and many other logistical matters (in Nov 2015).

Roll call: 1–N, 2–N, 3–N, 4–Y, 5–N, 6–Y, 7–Y, 8–Y, 9–N, 10–Y, 11–N, 12–Y CHAIR VOTES YES PASSED FIRST READING 7–6

 

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E. Adoption of new judges compensation proposal—Judges pay for regionals and semifinals will be $600 + expenses. Judges that judge state finals will be paid an additional $250.

PASSED FIRST READING VII. Chairman Fannin thanked everyone for working with him during his time as MBC Chair VIII. Chairman Fannin announced that the next Meeting: Elizabethtown, KY; November 21,

2015; 10:00 AM IX. Adjournment 12:15 PM SALMON/ERVIN Respectfully submitted, John Stroube

Addendum #1  

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Commonwealth Marching Band Contest for Developing Bands

Proposed by District 12 Many Kentucky bands feel disenfranchised by our current system. It is important that we do something to help all bands, all school and most importantly, all students. This proposal allows for more bands to be evaluated and allows for growth in more band programs. This is a pilot (one year) championship option. Revisions will be made based on the 2015 CMBC. The executive director will have the latitude to make revisions to this pilot program with the consultation and approval of the MBC. Concept: Run a pilot site in Louisville in the fall of 2015 for a “Commonwealth Marching Band Contest” (CMBC) on band size, which has been shown to be appealing to a number of bands that do not participate in the current SMBC, and some of the bands that do participate in the SMBC. Any band, statewide, should be able to enroll. Please understand this is for developing bands only and is not and should not be considered an equal alternative to our current state marching band championships. Method of Classification (counting all students who are performing musically or visually)

• Commonwealth A – 0–30 • Commonwealth B – 31–39 • Commonwealth C – 40–50 • Commonwealth D – 50+

Judging Sheets: CMBC would use the same sheets at SMBC. This keeps confusion to a minimum and allows bands to attend sanctioned contests and be evaluated the same way from the beginning of the season to the end. Effect captions will be eliminated. The panel would consist of 3 music judges and 3 visual judges which falls in line with our philosophy statement.

Awards: Bands will receive a rating only with a participation plaque awarded to each band. Ratings would be based on the following scale: Distinguished – Score of 70 and above Proficient – Score of 60-69.99 Apprentice – Score of 50-59.99 Novice – Score of 49.99 and below

Judges: The judges for this event need to be judges that understand bands at this level that will make this a great educational experience and allows for maximum growth from one season to the next. Qualifier: For the pilot there would be no qualifier. Since sanctioned contests are classified on school size, to require these bands to qualify by attending events some have made clear they don’t want to attend is just inviting them not to participate. (If they DO attend a sanctioned contest they will get experience with the rules and the sheets, so there is that motivation without necessarily requiring it.) This proposal includes that they just sign up, we draw for order within each of the classes, and they show up on the chosen day for assessment, ranking, and rating. All bands attending SBMC need to decide when filling out the SBMC application whether they will attend Commonwealth Championships if they do not qualify for SBMC. Enrollment: If too few end up signing up, it must not happen. It is important that interested directors understand we must hang together or there will not be an event. It has to carry its own financial weight. There will be a minimum number of 12 bands and a maximum of 32. For the pilot program, this would be prelims only with no finals. The deadline to apply will be the same as SMBC and will be a first come first serve. Date: The same day as SMBC. This allows for bands that did not qualify for SBMC to attend Commonwealth Championships. All bands attending SBMC need to decide when filling out the SBMC whether they will attend Commonwealth Championships if they do not qualify for SBMC. The registration fee is the same as for SMBC. If a band attends quarterfinals and attends CMBC, they only pay the fee once. Place: There are few inviting venues in Jefferson County. We’ll need a willing director in a nice place.

Addendum #2  

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Motion:  Create  A  KMEA  Marching  Band  Adjudication  Coordinator  (MBAC)  Position  

Hire  judges  for  all  SMBC  Events  (Contracts  will  be  written  issued  by  the  KMEA  office)  

Create  and  maintain  an  adjudicator  database,  including  positive  and  negative  feedback,  known  affiliations  of  judges,  and  past  judging  experiences.    

The  MBAC  will  hire  SMBC  judges.  If  SMBC  judges  are  not  all  hired  by  (given  date  by  MBC)  June  1,  the  KMEA  Executive  Director  will  then  take  over  the  hiring  process  to  ensure  panels  are  filled  in  a  timely  manner.  

Present  a  report  at  all  MBC  meetings.  This  report  should  include  feedback  from  show  hosts,  adjudicator  reports,  issues/resolutions,  etc.  

This  position  The  MBAC  will  have  no  say  over  the  hiring  of  panels  for  regular  season  shows.  They  will  construct  all  SMBC  panels,  with  input  from  KMEA  Executive  Director  and  State  Marching  Band  Chair.  

This  position  The  MBAC  will  collaborate  with  KMEA  Executive  Director  and  State  Marching  Band  Chair  throughout  the  off-­‐season  to  research  and  vet  judges  for  SMBC.  

The  MBAC  will  send  adjudicator  information  to  local  show  hosts  upon  receipt  of  show  host  registration  in  March/April.  

KMEA  Marching  Band  Adjudication  Coordinator  Position  will  be  a  paid  position.  The  salary  Financial  considerations  will  be  negotiated  with  KMEA  Executive  Director  and  KMEA  board.  

Criteria  for  selection  of  the  KMEA  Marching  Band  Adjudication  Coordinator  Position  will  be  created  by  MBC,  and  candidates  will  be  hired  reviewed  by  a  committee  of  the  Marching  Band  Chair/Executive  Director/and  two  other  members  of  the  MBC.    Hiring  of  tThe  KMEA  Marching  Band  Adjudication  Coordinator  Position  will  take  place  in  July  2015  and  will  begin  work  August  1,  2015.    *********************************************************************************  Possible/future  additional  responsibilities/roles  of  the  Kentucky  Marching  Band  Adjudication  Coordinator  (Not  part  of  this  proposal):  

Create  and  maintain  an  adjudicator  database,  including  positive  and  negative  feedback,  known  affiliations  of  judges,  KMEA  Band  associations/relationships,  and  past  judging  experiences.  This  should  be  housed  on  the  KMEA  website.      

Inform  and  assist  regular  season  show  hosts  with  the  construction  of  high  quality  adjudication  panels  for  all  events.  

Review  sampled  judges  tapes  weekly  to  ensure  adherence  to  sheets,  sliding  point  scale,  professionalism,  etc.  

Begin  construction  and  implementation  of  a  KMEA  judging  training  seminar(s).

Addendum #3  

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Addendum #3  

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Addendum #3  

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Addendum #3  

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Addendum #4  

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