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KSC_Managers_Handbook_April 15 1 Kirkwood Soccer Club Managers’ Handbook April 15, 2002 Rev. 1 Team:_________________ Date Issued:____________

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Page 1: Kirkwood Soccer Club - Amazon Web Services€¦ · If a parent has a medical experience, this is an ideal opportunity to help a team . Fund-raising Coordinator . This individual is

KSC_Managers_Handbook_April 15 1

Kirkwood Soccer Club

Managers’ Handbook April 15, 2002

Rev. 1

Team:_________________ Date Issued:____________

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KSC_Managers_Handbook_April 15 2

What’s in this handbook? Registration Mary Beth CashmanPre-registration letter 6 Registration Checklist 7 Team Registration Form 8Roster Changes 9Out of State Players 10-12Team Funds Sam ParkExpenses 13Custody Accounts 14Ownership 14Responsibility 14Leve of Detail 14Contributions 14Club Contribution 15Checks/Payments 15Transfers 15Fines 15Termination 15Registration Restrictions 15Referee Fees 16League Fees 17Delaware State Cup 17Regional Room Checks 17Sponsors 17Fundraising 18Travel Year Financial Admin 18-20Tournaments Tournament directorsTournaments - KSC 21 Tournaments - Out of State 21 Team CommunicationsEmail distribution lists 22Phone tree 22Sample forms for copying Add a player Mary Beth CashmanChange player status Mary Beth CashmanCoaches' Registration / Risk Management Mary Beth CashmanKSC Medical Release 23 Mary Beth CashmanDYSA Team Recruitment Mary Beth CashmanPermission for team to travel out of state Mary Beth CashmanSponsorship Sam Park

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KSC_Managers_Handbook_April 15 3

Who’s Who on the Team - 1 of 3 The successful operation and administration of a team requires more resources than a coach. There are several continuing responsibilities that must be performed by team parents. These responsibilities may be shared among several parents or assumed by one or two. However, three positions must be filled prior to team registration. It is recommended that all positions filled when the team is preparing the registration documents. Registration will not be accepted by the Club unless the team has identified the team manager, the volunteer coordinator, and the tournament age group coordinator and included all contact information with the registration materials. Team Manager This individual bears most of responsibility for the operation and administration of the team. This individual handles most of the paperwork for registration, oversees the operation of the custody account, pays officials, handles team communications, attends program administration meetings, oversees hardship grant applications, and any other administrative responsibilities required by the team. The manager also handles tournament applications and registrations under the guidance of the coach. Normally, the manager is a parent who has experience with a team that has participated in the Kirkwood program or one similar to it. Team manager is the primary contact between the Club and the team parents. The manager is responsible for distributing communications from the club to the parents and for communicating issues and concerns of the team to the Club through the program director and the rep team director. Age Group Coordinator This volunteer coordinates and administers the tournament competition for their team's age group. It is responsible for selecting the teams to play in the tournament, seeding the teams, developing the tournament brackets, and communicating with the teams. Team Volunteer Coordinator This volunteer coordinates and administers the general volunteers provided by their team for the tournament. It is responsible for obtaining and scheduling all volunteers required from their team for that tournament. Those requirements are set by the tournament director. It is also responsible for managing that team's volunteers during the tournament, ensuring that the team meets all of its obligations.

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Who’s Who on the Team - 2 of 3 Treasurer This position may be separate or assumed by the team manager. This individual is responsible for maintaining the custody account and managing the contributions and distributions from account. For most teams, this individual maintains records of parent contributions and sponsor donations. Housing and Travel Coordinator This parent is responsible for making any team travel arrangements. Activities may include hotel reservations, field and city directions, restaurant reservations where necessary, or any other travel requirements a team might have. Team Trainer Although not a trained athletic trainer, this individual is responsible for ensuring that all appropriate emergency medical supplies are available at every team event. This function may also be assumed by the coach or the manager. If a parent has a medical experience, this is an ideal opportunity to help a team Fund-raising Coordinator This individual is responsible for the selection and management of any team fund raising activities. The coordinator is responsible for ensuring that all team fund-raising activities are consistent with Club guidelines. Team Tournament Volunteer Requirements Since the player fee covers approximately one half of the club incurred expenses for a team, the Kirkwood Soccer Club sponsors tournaments during the year to raise the rest of the money. The Club relies entirely upon team volunteers to operate these tournaments. Each team is expected to provide the required volunteers for any relevant tournaments during the playing year. Each player family is required to meet its part of the team's commitment. In general, a family can expect to provide four to six hours of volunteer service per tournament as assigned by their team coordinator. In addition, each team is required to provide 2 specific volunteers to staff the appropriate tournament committees. These volunteers are expected to attend regular tournament meetings, participate in the planning and administration of those tournaments, and manage the participation and operation of their team's volunteers.

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Who’s Who on the Team - 3 of 3 Team Volunteers Team volunteers should expect to be at the Club from four to six hours during the tournament. They will provide the staff to operate various concession operations as well as field administration. Assignments will be provided by the team volunteer coordinator. Occasionally, a volunteer may be scheduled to work at the same time as one of their team's games. Since the tournament provides a significant part of the revenue needed to fund their team and the Club, those volunteers are expected to make the sacrifice and stay at their post. It may be possible for them to switch with the volunteer from another team. The volunteers are expected to work that out themselves and communicate any changes to the appropriate volunteer coordinators.

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KSC_Managers_Handbook_April 15 6

Typical Pre-Registration Letter

Kirkwood Soccer Club Representative Team Registration Form 2002-2003 Season

Please return this completed form to your team manager, along with a check or money order payable to Kirkwood Soccer Club. Players must pay their fees in order to be issued a USYSA registration card and play in games and tournaments. The registration fee covers dues for US Youth Soccer, Delaware Youth Soccer membership, outdoor soccer league entry fees, the Kirkwood Invitational Tournament entry fee, the Delaware Cup tournament fee, Kirkwood Soccer Club membership, Kirkwood administrative expenses, and field maintenance. The registration fees for the 2002-2003 season covering the period August 1, 2002 through July 31, 2003 are: Boys and Girls U-9 through U-19 (full year) $278 Boys and Girls U-9 through U-19 (one season only) $233 Full uniform (1-short, 2-shirts, 1-socks) a separate cost of $84 Player’s Social Security # _______-____-_______

Player’s Name ___________________________________________________________

(first) (middle initial) (last)

Street Address ___________________________________________________________

Development ____________________________________________________________

City ___________________________ State ______ Zip _____________

E-mail Address ______________________________________________

Birth Date ____/____/____ Phone # ( )_________________

Emergency Phone # ( )_______________________

School ______________________________________

Medical Restrictions ______________________________________________________

Parent(s)’ Signature _______________________________________________________

Team Name _________________________ Age Group U- _____ Coach ____________

Registration Fee ______________Check # _______________ Bank # _______________

Amount of Check _____________

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KSC_Managers_Handbook_April 15 7

Registration Checklist For each team:

• Roster: players and coaches

Names must read exactly as birth certificates - first and last names only

NO middle initials, jr, II, etc.

Addresses and phone numbers

Dates of birth for all players

Social security numbers for all players

** A blank roster form is included with your package

• Recruitment Form

signed by all coaches, players, and parents

PLUS:

For each roster adult (max. 4):

• DYSA Risk Managment Form, cpmpleted

• 1x1 photo (no hats, front head shot, name & team on back)

• Name, address, and phone number on roster

For each player:

• Blue KSC Registration Form

• Copy of completed, notarized yellow Medical Info Form

• 1x1 photo (no hats, front head shot)

player name & social security number on back

• Address, phone number & social security number on roster

• Copy of birth certificate for uncarded players

• Processed out of state player pass, if applicable

• Check for Kirkwood Registration Fee

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KSC_Managers_Handbook_April 15 8

Rep Team Registration Form

Kirkwood Soccer Club Representative Team Registration Form 2002-2003 Season

Please return this completed form to your team manager, along with a check or money order payable to Kirkwood Soccer Club. Players must pay their fees in order to be issued a USYSA registration card and play in games and tournaments. The registration fee covers dues for US Youth Soccer, Delaware Youth Soccer membership, outdoor soccer league entry fees, the Kirkwood Invitational Tournament entry fee, the Delaware Cup tournament fee, Kirkwood Soccer Club membership, Kirkwood administrative expenses, and field maintenance. The registration fees for the 2002-2003 season covering the period August 1, 2002 through July 31, 2003 are: Boys and Girls U-9 through U-19 (full year) $278 Boys and Girls U-9 through U-19 (one season only) $233 Full uniform (1-short, 2-shirts, 1-socks) a separate cost of $84 Player’s Social Security # _______-____-_______

Player’s Name ___________________________________________________________

(first) (middle initial) (last)

Street Address ___________________________________________________________

Development ____________________________________________________________

City ___________________________ State ______ Zip _____________

E-mail Address ______________________________________________

Birth Date ____/____/____ Phone # ( )_________________

Emergency Phone # ( )_______________________

School ______________________________________

Medical Restrictions ______________________________________________________

Parent(s)’ Signature _______________________________________________________

Team Name _________________________ Age Group U- _____ Coach ____________

Registration Fee ______________Check # _______________ Bank # _______________

Amount of Check _____________

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KSC_Managers_Handbook_April 15 9

Roster Changes

If you need to drop or add a player, here’s what you need to do. Any changes need to be taken through Marybeth Cashman, KSC’s registrar. This ensures that the club knows what’s going on and the correct forms are submitted to the Shorts. These instructions are for Delaware residents only. Call Marybeth for instructions for out-of-state players. You no longer need to get the KSC Roster Change Request/Authorization forms. To make things easier we will be using a stamp to mark the DYSA form as “registered with Kirkwood.” Adds: If this is a new, previously uncarded player: Complete the DYSA Change form. (Coach)

1. Complete the blue KSC registration form and the yellow KSC medical release form. (Parent)

2. Enclose a check for Kirkwood Registration Fees ($278 full-year, $233 for half season only.)

3. Attach a copy of an official birth certificate. 4. Enclose a 1x1 photo w/ name & social security number on back. 5. Enclose a $5.00 check, made out to David/Carolyn Short. 6. Call Marybeth to arrange authorization. She will need to review all paperwork

and stamp the DYSA form for the Shorts. 7. You can deliver the paperwork directly to the Shorts once you have this stamped

authorization. 8. NO CHANGES WILL BE PROCESSED WITHOUT THIS AUTHORIZATION

STAMP!

If this is a previously carded player from another club who is moving to your team: Follow the above procedures, but you must also include the player pass from the previous team. If this is a previously carded KSC player changing teams: Follow the above procedure, but you don’t need the birth certificate or registration fees, since they’ve already paid. You do need to include the player pass from the previous team, though. Please allow a week’s turnaround for roster changes. If Marybeth is unavailable, Laura, in the KSC office, will be able to approve roster changes for you.

Marybeth Cashman 135 E. 2nd Street Old New Castle

325-1441

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KSC_Managers_Handbook_April 15 10

Out of State Players

The following information must be submitted to the appropriate out-of-state associationin order to obtain a player pass. If you send for the player pass by mail, PLEASE makesure it’s sent back to you, the parent and NOT to the Shorts! The pass should then bedelivered to whoever has the team package (coach or manager) to be submitted toMarybeth Cashman.

PA Residents: EPYSA800-562-7485www.epysa.orgTwo Village RoadSuite 3Horsham, PA 19044

NJ Residents: NJYS609-490-0725www.njyouthsoccer.comMail: PO Box 848

Hightstown, NJ 08520Office: 569 Abbington Drive

Suite CEast Windsor, NJ 08520

MD Residents: MSYSA410-987-7898www.msysa.orgPO Box 667Millersville, MD 21108** The Shorts can process Maryland player passes. All info shouldbe submitted with the team registration package.

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KSC_Managers_Handbook_April 15 11

Pennsylvania Resident Players

YOU MUST CHECK WITH THE APPROPRIATE STATE AGENCY TOCONFIRM THAT THESE RULES ARE STILL IN EFFECT!

Players who live in Pennsylvania and wish to play on a Kirkwood team willneed to submit a processed player pass, obtained from EPYSA, with theirregistration materials. The materials they’ll need to present to EPYSAshould be:

1. EPYSA Player/Team Status Form2. EPYSA Participant Registration Form3. USYS Player Pass, signed by the player.4. Copy of birth certificate or last season’s pass5. A 1x1 inch photo, with name & social security number on back.6. Check for $10.00 made out to EPYSA.

(The forms should be available for download on the website atwww.epysa.org.) Send everything to:EPYSA, Two Village Road, Suite 3, Horsham, PA 19044Phone: (800)562-7485** If hand-delivered, they might issue the card while you wait.

Any questions, please call Marybeth Cashman at (302)325-1441.

THESE WERE REQUIREMENTS FOR THE 2000-2001 SEASON ANDARE PROVIDED FOR PLANNING PURPOSES ONLY!

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KSC_Managers_Handbook_April 15 12

Maryland Resident Players

YOU MUST CONFIRM WITH THE APPROPRIATE STATE AGENCYTHAT THESE RULES ARE STILL IN EFFECT.

Players who live in Maryland and wish to play on a Kirkwood team willneed to submit the following with their registration materials. The Delawareregistrar can process player pass applications for Maryland players, unlessthe player is a transfer or drop.

1. MSYSA Membership form, filled out + 3 copies.2. MSYSA Player/Team status form, filled out + 3 copies.3. USYS Player Pass, signed in two places on the back.4. Copy of birth certificate (required, even if player has been carded

before)5. (2) 1x1 inch photos, with name & social security number on back.6. Check for $10.50 made out to MSYSA with name, age group &

league on it.

The two MSYSA forms are available for download on the website atwww.msysa.org.

If the player has chosen to obtain their player pass from an MSYSAregistrar, the player pass must be submitted with the team package for theofficial roster to be made.

Any questions, please call Marybeth Cashman at 325-1441.

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KSC_Managers_Handbook_April 15 13

Team Funds - 1 of 8 Expenses It costs approximately $12,000 for a rep/travel team to play for a year. About $11,000 for a part year team. The expenses are higher for high school age teams. The expenses are concentrated in three equal major areas: Direct team expenses (paid by the club for the operation of the team):

•League fees •Referee payments •National and State player fees •Player insurance •Delaware State Cup •Uniforms (style determined by club, purchase as needed by players) •Patches, etc •Coaching Classes – licenses

Kirkwood Facilities and Program Costs:

•Full Time Director of Coaching •60 acre indoor/outdoor playing facility •Custody Account Bookkeeping Services •Travel year fundraising support and bookkeeping. (KO tournament, etc.) •Uniform and Equipment Purchasing service •Coach's shirts/caps •Player registration and recordkeeping •DYSA and League representation •One free tournament/year on site. •Guaranteed 5 days camp training facility per team •Free indoor practice time when available. •Reduced Fee Indoor League and Tournaments •High School Senior Scholarship program •Regional achievement awards •Special Events - Play days, skills competitions, etc. •Touchline newsletter •Club Web site for teams

Team Expenses paid by the team •Tournament fees •Warmups, bags, t-shirts, etc. •Indoor fees •Coaching Fees •Team equipment (practice balls, cones, pinneys, etc.)

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Team Funds - 2 of 8 Custody Accounts A “Custody” account is maintained by the club for each travel/rep team as long as the team remains in continuous operation. Any funds contributed directly to a team are used to offset expenses incurred operating that team alone. This accounting structure allows teams to solicit deductible contributions using the club’s IRS approved non-profit status. Ownership Although club policy dictates that these funds are to be used only for the team for which they were contributed, the funds are legally property of the club. In order to protect the club’s non-profit status, distributions from this account are restricted to direct soccer related expenses and watched closely. Should a team cease operation, any funds remaining in the account revert to the club. Responsibility Bookkeeping services are provided by the club. Team management is solely responsible for the accuracy of the statements. It is incumbent on the team manager/treasurer to review the monthly statements and verify all transactions. The club office should be notified of any errors as soon as possible. If an error is not reported within 30 days of the statement, it will stand. This account should be treated in the same manner as a bank checking account. It is recommended that only one or two people be authorized to request funds from the custody account. Level of Detail The club maintains records sufficient to execute its fiduciary responsibility. It does not maintain player or parent level detail records in the custody accounting system. Team management is responsible for maintaining any such records it feels are necessary. Contributions All contributions from parents or sponsors must be delivered to the office properly identified. The appropriate form must accompany each deposit. These forms are available at the office. Sponsors may send contributions directly to the club, but such checks should have the team identified. Team management should be alert to the receipt of these contributions, since they occasionally arrive without the necessary team identification.

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Team Funds - 3 of 8 Club Contribution When a team registers each year, the club contributes an amount approximately equal to the cost of one outdoor tournament to the team’s custody account (not to exceed $500). The contribution is ½ that amount for a part year team. That amount is determined by the club Treasurer and the Rep Program Director. Checks/Payments All check or payment requests must be presented to the office manager for processing. As with any business expense, proper documentation is required. A check request form must be completed. An invoice or proof of expense must accompany the form. This practice allows the club and payee to comply with relevant IRS regulations. The individual requesting payment must verify that sufficient funds are in the account to cover the payment and certify that fact on the request form. Check requests for coaching or training fee payments must be documented with an invoice providing name, address, ssn/tax-id, amount, and a description of the service rendered. Transfers Transfers of funds between custody accounts for any reason other than error correction are not allowed. The single exception may be a player transferring between two Kirkwood rep/travel teams and management from both teams agreeing in writing on the amount to be transferred. Fines Any league or club fines, bond defaults or similar penalties will be charged to the teams through the custody account. U17 and older teams must leave $100 in the custody account to cover lagging league fines in their final season. Termination Should the team cease continuous operation for any reason, any remaining funds in the account revert to the Kirkwood Soccer Club. Registration Restrictions U17 and older teams will not be permitted to register without resolving custody deficits exceeding $200.

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Team Funds - 4 of 8 Referee Fees It is customary to pay soccer referees in cash prior to league games. Each team is responsible for providing one-half of the fees, the rates are set by the league. The club provides the funds to meet normal team referee expenses for one league season per team, each playing season to a maximum of $600. Any additional fees for a season above that maximum are the responsibility of the team. Paying referees before the game is usually the responsibility of the coach or the team manager. The club does not provide referee funds for tournaments, play days, scrimmages, etc. Those expenses are a teams responsibility. Team officials may collect the funds from the club office in two ways or in combination:

•As a reimbursement of personal funds after the end of a season •As an advance prior to a season

Advances To obtain an advance, the team must submit a check request for a referee advance. The amount requested must be consistent with league and age group norms. An easy way to estimate the amount is to take the league fee schedule for a team’s age group and multiply it by the number of expected games. Advances may not exceed a total of $500 for a single season. Advances are temporarily charged to a team’s custody account until the season end referee form is submitted and any excess funds returned to the club. At that point, the charge is removed from the custody account. Expense Reimbursement Any time during a season, a team official may request a reimbursement for personal funds used to pay league referees. The official must submit a check request to the office accompanied by a referee expense form documenting the fees paid. Normally, this is done once at the end of every season. Referee Expense Form and Advance Surpluses At the end of every season for which a team is claiming referee payment funds, the team must submit a completed Referee Expense Form and return any unused advance funds to the office.

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Team Funds - 5 of 8 League fees The club will pay any relevant league and association fees for a registered team to play for a league season. However, this payment is restricted to one league in the fall and/or one league in the spring consistent with the type of team registration. Cost of league not to exceed $500. Teams may participate in higher cost leagues but are responsible for the cost difference. The club will not pay for more than one league per season. If a team elects to play in more than one league during a season, any fees for the additional leagues are the responsibility of the team. Since some leagues directly bill the club and others do not, it is the team’s responsibility to ensure that league fees are paid. The team must notify the club office of their league participation before the start of the season and submit a check request form for the fee if necessary. Delaware State Cup The club pays the entry fee for every eligible Kirkwood team to participate in the Delaware State Cup as a preliminary to the Region 1 Championships. These fees are paid directly to DYSA. Participating teams must notify the club office of their participation prior to the DYSA application deadline date. Teams are responsible for preparing and submitting their applications to DYSA. For U9 & U10 teams lacking a State Cup age bracket, the club makes a contribution to the teams’ custody account equal to the State Cup Fee for that year (approximately $300). U17 and older teams registering for State Cup must post the $500 bond or have that amount already in their custody account. The bond will be returned upon successful completion of the tournament. Regional Room Checks No regional room checks will be written without sufficient team deposits to cover the check. Sponsors A team may solicit sponsors to contribute funds to the club for the team’s direct benefit. Any such contributions are credited to the team’s custody account and may be drawn against for team expenses. The advantage of obtaining sponsors in this fashion is that such contributions are then tax deductible. The club may withhold a small percentage of the contribution to offset costs of the program. Contributions should be recorded by the team and delivered to the office along with the appropriate sponsor form for processing. A sponsor may be a commercial firm, grandparent, or any individual other than a team parent. Parent contributions to the custody account are designated as such. Parents are not restricted from contributing, however if the team requires records of those contributions, it must maintain those records. Restrictions on sponsor logos and names on team uniforms, warm-ups and other equipment are set by the rep/travel program.

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Team Funds - 6 of 8 Fundraising Restrictions on team fundraising are set by the rep/travel program and are administered by that program. All receipts and disbursements from such revenue generating programs must be processed through the club office in the same manner as custody contributions and disbursements described above. The team is responsible for maintaining any individual player records that they deem necessary. Travel Year Financial Administration It is common for Kirkwood travel teams to make a soccer related extended trip during their U14 year. Normally, this is the last full year for a team before the players enter high school. The trip is usually taken mid summer in the US, Europe, Hawaii, or elsewhere. A year prior beginning in the late summer, a team normally starts planning its trip and the fundraising activities to support it. Restrictions All fundraising activities must be approved by the rep program director prior to being undertaken. A list of proposed activities should be presented for approval in September. All activities must be consistent with Kirkwood’s mission and in the best interest of the children involved. In order to avoid tax code problems, sponsor donations targeted to an individual are not permitted. Sponsor donations targeted for the entire team can be accepted. Account Administration A temporary custody account is created for each team traveling within the year. All practices and procedures relevant to custody accounts apply to this account as well. The account is cleared and shut down in September following the trip. All receipts and disbursements from fundraising activities must be processed by the club. The team may elect to process player/parent trip payments through this account as well.All disbursements must be properly documented including both a check request form and an invoice for the payment. Level of Detail The club maintains records sufficient to execute its fiduciary responsibility. It does not maintain player or parent level detail records in the custody accounting system. Team management is responsible for maintaining any such records it feels are necessary. A separate treasurer/trip manager may be needed to maintain these records and administer this account.

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Team Funds - 7 of 8 Travel Year Financial Administration - continued Transfers Transfers of funds between travel accounts for any reason other than error correction are not allowed. The single exception may be when a player transfers between two Kirkwood rep/travel teams traveling during the same year and management from both teams agree in writing on the amount to be transferred. Players Leaving the Club or Not Traveling Any travel funds in the travel account are the property of the Kirkwood Soccer Club and the travel team. Should a player elect not to travel or leave the club after participating in fundraising activities, those funds attributed to that player will remain in the account for the benefit of the team. Account Termination After all expenses have been paid (usually in September), the account is closed and the deficit/surplus transferred to the team’s existing custody account. Kick-Off Tournament The September Kick-Off tournament is usually the first fundraising activity for the traveling teams. Club facilities are made available for the teams to run a U14 tournament over Labor Day weekend.Under the guidance of the tournament directors, the teams must provide all necessary volunteer labor. The net operating income from the tournament is evenly divided between the participating teams. The club retains a share to offset all indirect expenses of the tournament. Concession Credits Teams may earn travel credits for providing volunteers to operate the club concession facility. Credits accrue proportionally to number of volunteers provided. This program is administered by the club General Manager and is available during the U14 year. Credits are made to the team’s travel account approximately three times a year for credits accrued to that time.

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Team Funds - 8 of 8 Travel Year Financial Administration - ended Tournament Cleanup Teams may be given credit for providing facility clean-up and take down service after a tournament. This program is administered by the club General Manager. Use of Club Facilities for Fundraising Activities All use of club facilities for fundraising activities must be approved in advance by the club General Manager and the Rep Program Director. Special Events Occasionally, an opportunity may occur for the team to earn credits by providing volunteers for a special event held at the club. These programs will be administered by the club General Manager or Tournament Director under conditions set at the time of the event.

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Tournaments Kirkwood Tournaments The Kirkwood tournament schedule for 2001 is: Boys and Girls Challenge Schedules - June 8th & 9th

Boys Premier Schedules - June 15th & 16th

Boys College Showcase Schedules - August 3rd & 4th

Jimmy DiIenno Kickoff Schedules - August 31 & September 1st

Girls Premier Schedules - October 12th & 13th

Thanksgiving Showcase Schedules - November 29rd & 30th

For more information about any of these tournaments, consult the Kirkwood tournament directors: Brian Frederick and Robbie Frederick.

Other Tournaments There are may local and regional tournaments that support varying levels of play. For a list of available tournaments consult http://www.usysa.org/competitions/ or one of the Kirkwood tournament directors: Brian Frederick and Robbie Frederick.

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Team Communications E-mail Distribution Lists Most folks have e-mail available to them at work or home. It’s usually a good idea for the team manager to have a distribution list in e-mail to ensure that any team communications that aren’t urgent can be made consistently via e-mail. If a child or parent does not have e-mail, then any electronic correspondence can be printed and mailed to them. Phone Trees For quickly passing around information a phone tree usually is best. If you are unfamiliar with how it works, see the diagram below: This way, no one person bears the burden of calling the entire team. It is also a good idea to find out where people want to be phoned: home, work or cell phone, depending on the situation.

Family Dphones Family J

Family Dphones Family K

Family Aphones Family D

Family Ephones Family L

Family Ephones Family M

Family Aphones Family E

Managerphones Family A

Family Fphone Family N

Family Fphone Family O

Family Bphones Family F

Family Gphones Family P

Family Gphones Family Q

Family Bphones Family G

Managerphones Family B

Family Hphones Family R

Family Cphones Family H

Family Iphones Family S

Family Cphones Family I

Managerphones Family C

Coachphones manager

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Medical Form