kingston/ulster county quarterly hmis reportquarterly hmis report 4/1/15-6/30/15 (q3 of federal...

Kingston/Ulster County QUARTERLY HMIS REPORT

4/1/15-6/30/15

(Q3 of Federal Fiscal Year 2015)

This is the quarterly report for the CARES Regional Homeless Management Information System

(CRHMIS). The CRHMIS reports follow the Federal Fiscal Year (FFY) of October 1st through

September 30th rather than the calendar year. New HMIS data standards went into effect 10/1/14

and are reflected in FFY 2015 reporting.

The HMIS is a community-run, federally mandated database which collects data on the

characteristics of homeless and at risk persons in a community in order to inform services and

system planning efforts. This data is also reported, in unduplicated, de-identified, aggregate form

to the U.S. Department of Housing and Urban Development (HUD) to inform policy and

regulations and make recommendations to Congress for spending.

The report is broken into two sections: Housing and Supportive Services Only. Different project

types have different reporting criteria and projects not funded through the Continuum of Care

(CoC) may not collect more than the Universal Data Elements (UDEs), found in the 2014 Data

Standards available under the User Resources tab of our website: http://www.caresny.org or via

email (below).

Reporting is modeled after the current Annual Homeless Assessment Report (AHAR to help align

with HUD standards and provide a better basis for community planning and comparison with the

published AHAR both at the local and Federal level.

This report includes homeless prevention and housing projects participating in the Homeless

Management Information System (HMIS) for your community but does not include domestic

violence providers, as per Federal Law, and may not include homeless programs by non-

mandated providers who have chosen not to participate in the HMIS database. Please see the

included list of participating and non-participating agencies/projects for more information.

Anyone interested in more information on the HMIS or participation within the database should

contact:

Allyson Thiessen, Director of HMIS Program and Services

[email protected] • (518) 489-4130 x103

HMIS DATA QUALITY

The following charts provide an aggregate look of the data quality in the Continuum of Care (CoC)

for the quarter. Data quality is important for the CoC because HUD scores us on this measure

and it impacts our accuracy in reporting the state of homelessness in our communities for

planning purposes.

Each year, aggregate data quality for all HMIS projects (both CoC-funded and non CoC-funded) is

reported to HUD in three places: the HMIS Dedicated Grantee Annual Performance Report (HMIS

APR), the Annual Homeless Assessment Report (AHAR) and the CoC Grant Application. Due to

the reporting criteria, poor data quality performance for all projects using the CoC’s HMIS

Program directly impacts the ability to gain/retain funding from HUD and other Federal Partners.

Every project contained within the HMIS is part of this reporting, not just mandated or funded

projects.

In addition to impacting the CoC’s application scoring, good data quality is essential to truly depict

the state of homelessness in our communities. Good data helps with the planning process of

providing the local, essential services for households at risk of and who are homeless.

As shown in this quarter’s data quality reports, the implementation of additional data standards,

effective 10/1/14, has increased the amount of missing data for consumers who were already

enrolled in projects at that time if staff did not return to those files and complete required and

requested updates. CARES’ Regional HMIS staff have worked with all agencies to reduce missing

data as we prepare for the soon to be released CoC Grant Application this summer. However,

additional cleanup work by agency staff is needed to be in good standing with HUD.

To check the data quality status of your agency’s projects, a detailed report has been compiled

to assist staff in targeting their HMIS staff efforts. Please visit http://caresny.org/homeless-

management-information-system/about-the-cares-regional-hmis

http://caresny.org/homeless-management-information-system/about-the-cares-regional-hmis

http://caresny.org/homeless-management-information-system/about-the-cares-regional-hmis

HMIS DATA QUALITY REPORT:

Data Element Residential % Don't Know / Refused

% Missing

Name 0% 0%

Social Security Number 1.68% 0.39%

Date of Birth 0% 0%

Race 0.26% 0%

Ethnicity 0.13% 0%

Gender 0% 0%

Veteran Status 0% 0.65%

Disabling Condition 0.52% 2.46%

Residence Prior to Project Entry 0.13% 0.65%

Project Entry Date 0% 0%

Project Exit Date 0% 0%

Destination (at discharge) 0.26% 0%

Relationship to Head of Household 0% 0.39%

Length of Time on Street, in an Emergency Shelter, or Safe Haven 1.16% 0.26%

Data Element SSO/Outreach % Don't Know / Refused

% Missing

Name 0% 0%

Social Security Number 12.68% 2.82%

Date of Birth 0% 0%

Race 2.11% 1.06%

Ethnicity 2.82% 1.41%

Gender 0% 0%

Veteran Status 0% 1.41%

Disabling Condition 4.93% 1.41%

Residence Prior to Project Entry 0% 2.82%

Project Entry Date 0% 0%

Project Exit Date 0% 0%

Destination 0% 0%

Relationship to Head of Household 0% 0.7%

Length of Time on Street, in an Emergency Shelter, or Safe Haven 0.7% 0.35%

Fields in red indicate an unacceptable % of null data and may result in a loss of points on the

CoC Grant Application. Missing Data includes “Data Not Collected” in addition to fields being

left blank. Additionally projects covering multiple CoC’s have full DQ reported in each CoC.

Extent of Homelessness Questions: The HMIS team cannot establish Chronic Homelessness and recidivism without this data.

NUMBER OF TIMES THE CLIENT HAS BEEN HOMELESS IN THE PAST THREE YEARS %

Information Missing 6.3%

FY 2015 Quarter 3 CoC: (April - June 2015)

ES IND: Emergency Shelter for individuals

ES FAM: Emergency Shelter for Families w/Children

TH IND: Transitional Housing for individuals

TH FAM: Transitional Housing for Families w/Children

PH IND: Permanent Housing for individuals

PH FAM: Permanent Housing for Families w/Children

ES IND ES FAM TH IND TH FAM PH IND PH FAM

Unduplicated persons who used this type of housing 206 239 52 0 97 77

Unduplicated persons who used this type of housing YTD 442 459 75 0 115 90

Persons who used this type of program and... ES IND ES FAM TH IND TH FAM PH IND PH FAM

used emergency shelter for individuals X 2 2 0 1 1

used emergency shelter for families 2 X 0 0 0 1

used transitional housing for individuals 2 0 X 0 5 0

used transitional housing for families 0 0 0 X 0 0

used permanent housing for individuals 1 0 5 0 X 0

used permanent housing for families 1 1 0 0 0 X

Nights ES IND ES FAM TH IND TH FAM PH IND PH FAM

Sum of nights in this housing type1 9,805 11,730 3,506 0 8,830 5,734

DEMOGRAPHICSAge ES IND ES FAM TH IND TH FAM PH IND PH FAM

under 1 0 16 0 0 0 6

1 to 5 0 61 0 0 0 18

6 to 12 6 53 0 0 0 17

13 to 17 29 18 3 0 1 5

18 to 30 58 54 26 0 21 18

31 to 50 70 37 21 0 46 12

51 to 61 35 0 2 0 23 1

62 or older 8 0 0 0 6 0

Missing age information 0 0 0 0 0 0

Gender of adults ES IND ES FAM TH IND TH FAM PH IND PH FAM

Female 67 65 18 0 49 28

Male 104 25 31 0 47 3

Transgendered male to female 0 0 0 0 0 0

Transgendered female to male 0 1 0 0 0 0

Other 0 0 0 0 0 0

Missing this information 0 0 0 0 0 0

Ethnicity ES IND ES FAM TH IND TH FAM PH IND PH FAM

Non-Hispanic/non-Latino 181 209 46 0 88 60

Hispanic/Latino 25 30 5 0 9 17

missing ethnicity information 0 0 1 0 0 0

NY-608 - Kingston/Ulster County CoC

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CoC Housing Services HMIS Report - FY 2015 Q3

Race ES IND ES FAM TH IND TH FAM PH IND PH FAM

White, Non-Hispanic/Non-Latino 117 119 37 0 70 32

White, Hispanic/Latino 17 26 5 0 7 16

Black or African-American 62 76 7 0 16 17

Asian 0 0 0 0 0 0

American Indian or Alaskan Native 0 0 0 0 1 0

Native Hawaiian or other Pacific Islander 0 0 0 0 0 0

Multiple races 10 18 2 0 3 11

missing race information 0 0 1 0 0 1

HOUSEHOLD INFORMATIONPersons by household size ES IND ES FAM TH IND TH FAM PH IND PH FAM

1 person 197 0 52 0 89 0

2 people 9 46 0 0 2 30

3 people 0 66 0 0 3 24

4 people 0 82 0 0 0 13

5 or more people 0 45 0 0 0 10

missing household size information 0 0 0 0 3 0

Persons by household type ES IND ES FAM TH IND TH FAM PH IND PH FAM

individual adult male 100 0 31 0 45 0

individual adult female 63 0 18 0 44 0

adult in family, with child(ren) 0 91 0 0 0 31

children in families, with adults 0 148 0 0 0 46

in households with only adults 8 0 0 0 5 0

in households with only children 1 0 0 0 0 0

unaccompanied youth 32 0 3 0 0 0

missing household composition 2 0 0 0 3 0

SUB-POPULATION BREAKDOWNSVeteran (adults only) ES IND ES FAM TH IND TH FAM PH IND PH FAM

a veteran 5 2 1 0 6 0

not a veteran 166 89 48 0 89 31

missing veteran information 0 0 0 0 1 0

Disabled (adults only) ES IND ES FAM TH IND TH FAM PH IND PH FAM

yes, disabled 87 17 27 0 73 24

not disabled 79 71 22 0 13 6

missing disability information 5 3 0 0 10 1

Disability Breakdowns ES IND ES FAM TH IND TH FAM PH IND PH FAM

Physical disability/Chronic Health Condition 3 0 0 0 1 0

Developmental disability 2 0 0 0 0 0

HIV/AIDS 0 0 0 0 0 0

Mental health 13 0 0 0 1 0

Substance abuse 0 0 0 0 1 0

Chronically Homeless ES IND ES FAM TH IND TH FAM PH IND PH FAM

Yes 19 5 2 0 18 3

No 158 96 43 0 79 21

No Data 29 138 7 0 0 53

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LENGTH OF PROGRAM STAY *Please see Appendix A for ES and TH details

Total length of stay in Housing for the most recent consecutive

stay for ADULT MALESES IND ES FAM TH IND TH FAM PH IND PH FAM

0 to 6 months (or 1 to 180 nights) 102 26 31 0 8 0




2 to 5 years (or 731 to 1,825 nights) 0 0 0 0 11 1

More than 5 years (1,826 nights or greater) 0 0 0 0 8 1

Missing this number 0 0 0 0 0 0


stay for ADULT FEMALESES IND ES FAM TH IND TH FAM PH IND PH FAM








Total length of stay Housing for the most recent consecutive stay

for YOUTH MALESES IND ES FAM TH IND TH FAM PH IND PH FAM









stay for YOUTH FEMALESES IND ES FAM TH IND TH FAM PH IND PH FAM








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OUTCOMES% of Discharged Adults with Increase in Earned Income 3

ES All

Adults

TH ALL

Adults

PH All

Adults

Of all Discharged Consumers over 18 4.70% x 84.62% x 0% x

% of Discharged Adults with No Change in Earned Income 3ES All

Adults

TH ALL

Adults

PH All

Adults

Of all Discharged Consumers over 18 92.60% X 15.38% X 0% x

% of Discharged Adults with a Decrease in Earned Income 3ES All

Adults

TH ALL

Adults

PH All

Adults

Of all Discharged Consumers over 18 2.70% x 0% x 0% x

Destination Category ES IND ES FAM TH IND TH FAM PH IND PH FAM

Institutional Setting 3 0 0 0 0 0

Other Destination 0 0 0 0 0 0

Permanent Destination 10 0 0 0 0 0

Temporary Destination 1 0 0 0 0 0

PROJECTS REPRESENTED BY THIS REPORT*While encouraged, participation of progects serving the

homeless community but not funded by HUD or other mandated

sources do not always submit data through the HMIS.

Emergency Housing Projects Reporting in the HMIS:

FOW Darmstadt FOW Family Inn

FOW DV Shelter Ulster DSS Voucher Beds

FOW Family House

Transitional Housing Projects Reporting in the HMIS:

Abel House FOW Midway I

Permanent Housing Projects Reporting in the HMIS:

FOW ACMS SHP 1 Families GCI Ulster Family Supported

FOW ACMS SHP 2 Families MCCDC OASAS Shelter Plus Care

FOW Adult CMS - Families PEOPLe Home Again Project

FOW Adult CMS - SRO PEOPLe's UC OMH Beds

GCI Stuyvesant Hotel Perm. Supportive Housing

Projects counted on the Housing Inventory Chart and NOT represented by this report:

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APPENDIX A:Total length of stay in Housing for the most recent consecutive

stay for ADULT MALESES IND ES FAM TH IND TH FAM PH IND PH FAM

1 to 7 nights 10 3 0 0 x x

8 to 30 nights 31 5 6 0 x x

31 to 60 nights 24 9 4 0 x x

61 to 90 nights 11 6 3 0 x x

91 to 120 nights 24 3 18 0 x x

121 to 150 nights 1 0 0 0 x x

151 to 180 nights 1 0 0 0 x x

181 to 210 nights 2 0 0 0 x x

211 to 240 nights 0 0 0 0 x x

241 to 270 nights 0 0 0 0 x x

271 to 300 nights 0 0 0 0 x x

301 to 330 nights 0 0 0 0 x x

331 to 360 nights 0 0 0 0 x x

361 to 366 nights 0 0 0 0 x x

Missing number of nights 0 0 0 0 x x


stay for ADULT FEMALESES IND ES FAM TH IND TH FAM PH IND PH FAM

1 to 7 nights 10 8 2 0 x x

8 to 30 nights 17 20 2 0 x x

31 to 60 nights 13 14 2 0 x x

61 to 90 nights 6 6 5 0 x x

91 to 120 nights 16 14 7 0 x x

121 to 150 nights 1 1 0 0 x x

151 to 180 nights 0 1 0 0 x x

181 to 210 nights 4 1 0 0 x x

211 to 240 nights 0 0 0 0 x x

241 to 270 nights 0 0 0 0 x x

271 to 300 nights 0 0 0 0 x x

301 to 330 nights 0 0 0 0 x x

331 to 360 nights 0 0 0 0 x x

361 to 366 nights 0 0 0 0 x x


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stay for YOUTH MALESES IND ES FAM TH IND TH FAM PH IND PH FAM

1 to 7 nights 5 12 0 0 x x

8 to 30 nights 6 18 0 0 x x

31 to 60 nights 0 21 0 0 x x

61 to 90 nights 0 8 0 0 x x

91 to 120 nights 2 7 0 0 x x

121 to 150 nights 0 2 0 0 x x

151 to 180 nights 0 0 0 0 x x

181 to 210 nights 0 1 0 0 x x

211 to 240 nights 0 0 0 0 x x

241 to 270 nights 0 0 0 0 x x

271 to 300 nights 0 0 0 0 x x

301 to 330 nights 0 0 0 0 x x

331 to 360 nights 0 0 0 0 x x

361 to 366 nights 0 0 0 0 x x



stay for YOUTH FEMALESES IND ES FAM TH IND TH FAM PH IND PH FAM

1 to 7 nights 6 12 0 0 x x

8 to 30 nights 12 24 1 0 x x

31 to 60 nights 1 13 0 0 x x

61 to 90 nights 1 8 1 0 x x

91 to 120 nights 2 18 1 0 x x

121 to 150 nights 0 0 0 0 x x

151 to 180 nights 0 2 0 0 x x

181 to 210 nights 0 2 0 0 x x

211 to 240 nights 0 0 0 0 x x

241 to 270 nights 0 0 0 0 x x

271 to 300 nights 0 0 0 0 x x

301 to 330 nights 0 0 0 0 x x

331 to 360 nights 0 0 0 0 x x

361 to 366 nights 0 0 0 0 x x


ANNOTATIONS1) Sum of nights in this type of housing:

This is the total sum of nights for consumers in this program type, not limited to reporting period.

2) Age

This is the age of consumers taken at the end of the reporting period

2) Earned Income

HUD requries agencies to report on the percentage of change in income for all adults by stayers and leavers in the CoC

annual report. This has become an important measure for the Continuum of Care.

6 of 6

FY 2015 Quarter 3

(April - June 2015)

Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Unduplicated persons who used this service type 290 0 169

Unduplicated persons who used this service type YTD 334 0 183

DEMOGRAPHICSAge

Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

under 1 3 0 0

1 to 5 8 0 0

6 to 12 39 0 7

13 to 17 58 0 18

18 to 30 62 0 44

31 to 50 58 0 59

51 to 61 47 0 32

62 or older 15 0 9

Missing age information 0 0 0

Gender of adultsSupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Female 154 0 110

Male 133 0 59

Transgendered male to female 2 0 0

Transgendered female to male 1 0 0

Other 0 0 0

Missing this information 0 0 0

EthnicitySupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Non-Hispanic/non-Latino 225 0 130

Hispanic/Latino 52 0 26

missing ethnicity information 13 0 13

RaceSupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

White 225 0 80

Black or African-American 46 0 69

Asian 0 0 0

American Indian or Alaskan Native 2 0 0

Native Hawaiian or other Pacific Islander 1 0 0

Multiple races 16 0 20

missing race information 0 0 0

HOUSEHOLD INFORMATIONPersons by household size

Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

1 Person 271 0 105

2 Person 10 0 30

3 Person 9 0 30

4 Person 0 0 4

5 or more people 0 0 0

Supportive Services Only

NY-608 - Kingston/Ulster County CoC

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CoC Support Services HMIS Report - FY 2015 Q3

SUB-POPULATION BREAKDOWNSVeteran (adults only)

Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

a veteran 2 0 5

not a veteran 242 0 136

missing veteran information 46 0 28

Disabled (adults only)Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

yes, disabled 161 0 31

not disabled 74 0 93

missing disability information 55 0 45

Disability BreakdownsSupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Physical disability/Chronic Health Condition 147 0 76

Developmental disability 18 0 5

HIV/AIDS 0 0 5

Mental health 201 0 40

Substance abuse 73 0 4

Chronically HomelessSupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Yes 13 0 0

No 237 0 17

No Data 49 0 49

OUTCOMES% of Discharged Adults with Increase in Earned Income 2

Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Of all Discharged Consumers over 18 26.10% 0.00% 0.00%

% of Discharged Adults with No Change in Earned Income 2Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach


% of Discharged Adults with a Decrease in Earned Income 2Supportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach


Destination CategorySupportive

Services

Rapid

Rehousing

Homeless

PreventionOutreach

Institutional Setting 5 0 1

Other Destination 4 0 0

Permanent Destination 41 0 5

Temporary Destination 3 0 0

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CoC Support Services HMIS Report - FY 2015 Q3

PROJECTS REPRESENTED BY THIS REPORT

Projects Reporting in the HMIS:FOW Adolescent Services

FOW Adult Casemanagement

FOW Getting Ahead Program

FOW Health Home

FOW Mental Health Casemanagement

FOW MICA

FOW One80

FOW PINS Diversion

FOW STSJP

FOW Youth Diversion Program

Legal Services of the Hudson Valley STEHP

*Please note that the decrease in the number served is due to project clean up by the CRHMIS team as well as

the end of STEHP and ESG grant years, where all project consumers were discharged.

ANNOTATIONS1) Age

This is the age of consumers taken at the end of the reporting period

2) Earned Income

HUD requries agencies to report on the percentage of change in income for all adults by stayers and leavers in the CoC

annual report. This has become an important measure for the Continuum of Care.

*While encouraged, participation of progects serving the homeless community but not funded by HUD or other mandated

sources do not always submit data through the HMIS.

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kingston/ulster county quarterly hmis reportquarterly hmis report 4/1/15-6/30/15 (q3 of federal...

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