key milstones features how milestones can be used: stand alone project management tool add-on to...
TRANSCRIPT
KEY MILSTONES FEATURES
HOW MILESTONES CAN BE USED:• Stand alone project management tool• Add-on to Microsoft Project• Canvas for database extraction
SUCCESSFULLY PRESENTING YOUR PROJECTS
MILESTONES WITHIN AN EVM SYSTEM• Custom automation• Import from MS Project
PowerPoint Presentation Overview
The fast, easy way to schedule and present your projects!
2004Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Current Status Project Summary Phase End Milestone Phase Start
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A AB BC C
D
D
E
E12/15 All Projects 28%
P1 P2
A
P3 P4
A7/7Project A 56%
B
P1 P2 P3 P4
B10/26Project B 13%
P1
C
P2 P3 P4
C12/15Project C 26%
DP1 P2 P3 P4
D12/1Project D 22%
P1E
P2 P3 P4
E8/23Project E 32%
A AB BC C
D
D
E
E
P1 P2
A
P3 P4
A
B
P1 P2 P3 P4
B
P1
C
P2 P3 P4
C
DP1 P2 P3 P4
D
P1E
P2 P3 P4
E
2003
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
$0
$65,000
$130,000
$195,000
$260,000Budget
Cost
Project Status Report
EndStartProject/ Phase
Budget Cost Variance
12/22/031/15/03Project ABC $260,000 $252,000 $8,000
7/15/031/15/03Research $50,000 $55,000 ($5,000)
9/15/034/1/03Development $60,000 $50,000 $10,000
11/15/037/16/03Test $25,000 $22,000 $3,000
12/10/039/16/03Production $100,000 $100,000 $0
12/22/0312/1/03Delivery $25,000 $25,000 $0
1/15 3/30
4/15 7/15
4/1 7/15
8/1 9/15
7/16 9/15
10/1 11/15
9/16 11/15
11/2512/10
12/1
12/22
2000 2001May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
$0.00$1,000.00$2,000.00$3,000.00$4,000.00Budget
Actual
$0.00$5,000.00
$10,000.00$15,000.00$20,000.00Cumulative Budget
Cumulative Actual
Government Contract Task Plan
Actual$
Budget$
WORK PACKAGEDESCRIPTION
% OF TASKCOMPLETED
$3,000.00$3,523.00TEST MOTOR DESIGN
AND SUPPORT70%
$3,050.00$4,333.00ANALYSIS PLAN 71%
$3,600.00$1,452.00DESIGN PLAN 100%
$2,050.00$4,222.00TEST & VERIFICATION
PLAN69%
$2,500.00$6,343.00SYSTEM DESIGN
ANALYSIS66%
$2,600.00$2,555.00SYSTEMS ENGINEERING
AND INTEGRATION47%
CONTRACT START DESIGN CHECKOUT
REDLINE DRAFT FINAL
“the best of its breed”
“easy to use”
“powerful”
Easy to use and learn
Click-and-drag to build schedules• No formal training needed
• 14 built-in tutorials
• “Feature” movies
• Quick Tips guide
• Extensive Help topics
• Web site white papers
• Free telephone support
• Free e-mail support
Extensive customization
Choose from a variety of symbol and connector shapes, colors, and patterns.
2001
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecTasks
Task A
Task B
Task C
2/7
4/18
6/28/4
10/412/1
2/12
3/286/1
6/17
7/319/6
Place multiple milestones on each task line.Adjust Gantt bars using three positions.
Annotate your schedule
2001Jan Feb Mar Apr May Jun
Page 1 of 1 6/26/02
Sub-sub-title Sub-title Project Title
EndStartTask Duration
All Projects
2/26/011/24/01Project A 29d
4/1/012/28/01Task A1 33d
4/16/014/16/01Task A2 1d
6/5/014/30/01Task A3 37d
Project B
4/11/011/25/01Task B1 73d
4/10/013/4/01Task B2 38d
5/23/014/16/01Task B3 38d
6/19/015/28/01Task B4 23d
1/24 2/26
2/28 4/1
4/16Critical Task
4/30 6/5
1/25 3/5
Delay
4/11
3/4 4/10
4/16 5/23
5/28 6/19
Project review on April 10
…and wall size charts
7 8 9 10 11 12 1 2 3 4 5
Language Arts
Science Mathematics Architecture Module 5 Module 6
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12 Module 13
Academic Scheduler ClassDaysHours Building Room Instructor Designation
ENG 101MWF8-9 A 101 Fleming Dept Chair
ENG 101MWF8-9 B 103 Newton Professor
ENG 101MWF9-10 B 101 Heinzelman Asst Prof
ENG 101MWF1-2 A 104 Fleming Grad Asst
ENG 101MWF1-2 B 302 Elder Professor
Eng 101TTh1-2:30 A 303 Boyd Asst Prof
BIO 202TTh8-9:30 C 101 Bailey Asst Prof
BIO 202MWF10-11 C 101 Bailey Professor
BIO 504MWF3-4 C 105 Butler Professor
CALC 302MWF8-9 A 103 Wagenman Grad Asst
CALC 302TTh10-11:30 A 101 McLeod Grad Asst
CALC 404TTh3-4:30 B 102 Wagenman Professor
CALC 404MWF4-5 D 305 McLeod Dept Chair
ARCH 101TTh9-10:30 D 305 Jones Professor
ARCH 101MWF1-2 D 102 Fleming Dept Chair
8:00 9:00
8:00 9:00
9:00 10:00
1:00 2:00
1:00 2:00
1:00 2:30
8:00 9:30
10:00 11:00
3:00 4:00
8:00 9:00
10:00 11:30
3:00 4:30
4:00 5:00
9:00 10:30
1:00 2:00
DEPARTMENTS
Create letter size…
7 8 9 10 11 12 1 2 3 4 5
Language Arts
Science Mathematics Architecture Module 5 Module 6
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12 Module 13
Academic Scheduler ClassDaysHours Building Room Instructor Designation
ENG 101MWF8-9 A 101 Fleming Dept Chair
ENG 101MWF8-9 B 103 Newton Professor
ENG 101MWF9-10 B 101 Heinzelman Asst Prof
ENG 101MWF1-2 A 104 Fleming Grad Asst
ENG 101MWF1-2 B 302 Elder Professor
Eng 101TTh1-2:30 A 303 Boyd Asst Prof
BIO 202TTh8-9:30 C 101 Bailey Asst Prof
BIO 202MWF10-11 C 101 Bailey Professor
BIO 504MWF3-4 C 105 Butler Professor
CALC 302MWF8-9 A 103 Wagenman Grad Asst
CALC 302TTh10-11:30 A 101 McLeod Grad Asst
CALC 404TTh3-4:30 B 102 Wagenman Professor
CALC 404MWF4-5 D 305 McLeod Dept Chair
ARCH 101TTh9-10:30 D 305 Jones Professor
ARCH 101MWF1-2 D 102 Fleming Dept Chair
8:00 9:00
8:00 9:00
9:00 10:00
1:00 2:00
1:00 2:00
1:00 2:30
8:00 9:30
10:00 11:00
3:00 4:00
8:00 9:00
10:00 11:30
3:00 4:30
4:00 5:00
9:00 10:30
1:00 2:00
DEPARTMENTS
Instantly format your schedule
Begin with a template or apply a template to an existing schedule.
2002
J F M A M J J A S O N
Page 1 of 1
Project Status Report
StatusTASK Budget Costs
looking goodProject A 12000.00 4000.00
over budgetProject B 11000.00 11500.00
under budgetProject C 15000.00 2000.00
under budgetProject D 10000.00 7000.00
under budgetProject E 7000.00 6000.00
on budgetProject F 6000.00 6000.00
over budget by $500
Project G 5500.00 6000.00
on budgetProject H 10000.00 10000.00
close to on budgetProject I 12000.00 11999.00
under budgetProject J 8000.00 7000.00
2/2 4/28
3/2 4/29
4/2 7/7
5/9 6/13
6/6 9/13
5/24 10/13
6/13 8/8
7/16 10/29
8/6 9/24
8/2911/4
2002J F M A M J J A S O N
Under Budget No funds remain Over Budget Update Due Proposal Due Final Report
$0
$25,000
$50,000
$75,000
$100,000Budget
Costs to date
Remaining Funds
Project Status Report
FundingStatus
ProjectName
BudgetAmount
Coststo Date
RemainingFunds
Project A $12,000 $4,000 $8,000
Project B $11,000 $11,500 ($500)
Project C $15,000 $2,000 $13,000
Project D $10,000 $7,000 $3,000
Project E $7,000 $6,000 $1,000
Project F $6,000 $6,000 $0
Project G $5,500 $6,000 ($500)
Project H $10,000 $10,000 $0
Project I $12,000 $11,999 $1
Project J $8,000 $7,000 $1,000
2/2 4/28
3/2 4/29
4/2 7/7
5/9 6/13
6/6 9/13
5/24 10/13
6/13 8/8
7/1610/29
8/6 9/24
8/2911/4
Under Budget No funds remain Over Budget Update Due Proposal Due Final Report
Instantly format your schedule
Apply a color theme or create your own.
2001
Jan Feb Mar Apr May Jun Jul
Task Summary Status
Cost to date $514 $643 $763 $259 $267 $103Budget $482 $625 $787 $259 $214 $83
$0$196$392$588$784Cost to date
Budget
Cumulative costs $514 $1,157 $1,920 $2,179 $2,447 $2,550Cumulative budget $482 $1,107 $1,894 $2,153 $2,367 $2,450
$0$637
$1,274$1,911$2,548Cumulative costs
Cumulative budget
"Camouflage" Color Theme
BudgetCostto Date
Task PercentComplete
1/14 6/12$2,450$2,550All Projects 84%
1/14 3/18$1,750$1,800Project A 91%
$750$800Task A1 100%
$1,000$1,000Task A2 82%
3/19 6/12$700$750Project B 80%
$300$250Task B1 37%
$400$500Task B2 100%
1/14 6/12
1/14 3/18
1/14 2/10
2/19 3/18
3/19 6/12
3/19 4/14
4/16 6/12
2001
Jan Feb Mar Apr May Jun Jul
Task Summary Status
Cost to date $514 $643 $763 $259 $267 $103Budget $482 $625 $787 $259 $214 $83
$0
$350
$700Cost to dateBudget
Cumulative costs $514 $1,157 $1,920 $2,179 $2,447 $2,550Cumulative budget $482 $1,107 $1,894 $2,153 $2,367 $2,450
$0
$1,000
$2,000Cumulative costsCumulative budget
"Country Home" Color Theme
BudgetCostto Date
Task PercentComplete
1/14 6/12$2,450$2,550All Projects 84%
1/14 3/18$1,750$1,800Project A 91%
$750$800Task A1 100%
$1,000$1,000Task A2 82%
3/19 6/12$700$750Project B 80%
$300$250Task B1 37%
$400$500Task B2 100%
1/14 6/12
1/14 3/18
1/14 2/10
2/19 3/18
3/19 6/12
3/19 4/14
4/16 6/12
2001
Jan Feb Mar Apr May Jun Jul
Task Summary Status
Cost to date $514 $643 $763 $259 $267 $103Budget $482 $625 $787 $259 $214 $83
$0
$350
$700Cost to dateBudget
Cumulative costs $514 $1,157 $1,920 $2,179 $2,447 $2,550Cumulative budget $482 $1,107 $1,894 $2,153 $2,367 $2,450
$0
$1,000
$2,000Cumulative costsCumulative budget
"Purdue" Color Theme
BudgetCostto Date
Task PercentComplete
1/14 6/12$2,450$2,550All Projects 84%
1/14 3/18$1,750$1,800Project A 91%
$750$800Task A1 100%
$1,000$1,000Task A2 82%
3/19 6/12$700$750Project B 80%
$300$250Task B1 37%
$400$500Task B2 100%
1/14 6/12
1/14 3/18
1/14 2/10
2/19 3/18
3/19 6/12
3/19 4/14
4/16 6/12
Track numbers along with your schedule
Track budget, costs, earned value, manpower, sales, or any numerical information along with your schedule.
Graph values and display indicators based on values.
Make calculations between columns of values.
Keep track of all of your project’s documents
Research Report attached to the
Research phase
AutoCad drawing attached to the
Design start date
Financials Report attached to the
status milestone
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
MS Project schedule with detailed
Production data
Easily organize large projectsOrganize projects into steps and sub-steps.
…and get a summary!
Click a main task
It’s easy to collapse and expand tasks.
Easily combine 2 or more projects…
…into a master schedule!
Manage multiple projects with a master schedule
2000
Jan Feb Mar Apr May Jun
Design Project Schedule
WBS #Task Duration
1/9 3/101 Design Task A 62d
1.1Sub Task A-1 30d
1.2Sub Task A-2 32d
3/11 5/62 Design Task B 63d
2.1Sub Task B-1 33d
2.2Sub Task B-2 30d
4/23 6/193 Design Task C 70d
3.1Sub Task C-1 35d
3.2Sub Task C-2 35d
1/9 3/10
3/11 5/6
4/23 6/19
2000Mar Apr May Jun Jul Aug
Manufacture Project Schedule
WBS #Task Duration
3/15 5/141 Manufacture Task A 59d
1.1Sub Task A-1 30d
1.2Sub Task A-2 29d
5/14 7/72 Manufacture Task B 56d
2.1Sub Task B-1 32d
2.2Sub Task B-2 24d
7/1 8/193 Manufacture Task C 52d
3.1Sub Task C-1 26d
3.2Sub Task C-2 26d
3/15 5/14
5/14 7/7
7/1 8/19
2000Jan Feb Mar Apr May Jun Jul Aug
Master Schedule
WBSTask Duration
1 Design Task A 62d
1.1Sub Task A-1 30d
1.2Sub Task A-2 32d
2 Design Task B 63d
2.1Sub Task B-1 33d
2.2Sub Task B-2 30d
3 Design Task C 70d
3.1Sub Task C-1 35d
3.2Sub Task C-2 35d
1 Manufacture Task A 59d
1.1Sub Task A-1 30d
1.2Sub Task A-2 29d
2 Manufacture Task B 56d
2.1Sub Task B-1 32d
2.2Sub Task B-2 24d
3 Manufacture Task C 52d
3.1Sub Task C-1 26d
3.2Sub Task C-2 26d
Easily publish a hierarchy of schedules for the InternetCreate HTML pages of each schedule. Hyperlinks between schedules become “hotspots” between web pages.
All linked schedules are published. Watch me “drill
down to another project level!
Create web pages with summary and drill-down views
“Tiered Hierarchy” creates a web page with a summary view.
In the web browser click a summary task to drill-down to the details.
2001
Jan Feb Mar Apr May Jun Jul
Percent Complete Pies
PercentComplete
TaskOutlineLevel
67% All Projects1
69%Project A2
61%Task A23
77%Task A33
65%Project B2
68%Task B13
62%Task B23
Jan Feb Mar Apr5 12 19 26 2 9 16 23 2 9 16 23 30 6 13
Page 1 of 1 8/16/01
Renovation Plan
Name $ Budget $ Actual Indicator
1/2Design $28,275 $80,248
Determine best 5 potential architects $2,000 $3,000
1/9Interview architects $5,875 $4,748
Architect 1 $333 $424
Architect 2 $242 $124
Architect 3 $300 $200
Architect 4 $3,000 $1,000
Architect 5 $2,000 $3,000
Select architect $400 $10,000
Prepare 1st draft plan $3,000 $4,000
Review draft $3,000 $3,000
Revise draft $3,000 $3,000
Receive final plan $4,000 $45,000
Design telecommunications plan $5,000 $5,500
Obtain construction permit $2,000 $2,000
3/3Pre-Renovation $9,300 $12,000
Call moving services for quotes $300 $3,000
Hire movers $3,000 $3,000
Pack rooms $3,000 $3,000
Remove boxes to storage $3,000 $3,000
3/13Renovation $4,900 $14,233
3/13Construction $4,900 $14,233
Strip walls $300 $200
Remove existing wall $300 $1,000
Frame new walls $2,000 $3,000
Construction Inspection $2,000 $10,000
Install new switches and outlets $300 $33
1/2
1/9
3/3
3/13
3/13
Distribute using our free Milestones ViewerOpen schedules, print them, and more, without editing rights.
Work effortlessly with your other applications
Project Title: Facility Construction Schedule
Task No. Project Steps start end1 WALLS / STOREFRONT 1/21/2000 1/25/20002 CONCRETE/SAWCUT WALLS 1/24/2000 1/27/20003 HVAC STRUCT SUPPORTS & CURBS 1/27/2000 1/31/20004 FIRE SPRINKLER, OH ROUGH 2/4/2000 2/8/20005 METAL FRAMING, HIGH WALL 2/5/2000 2/12/20006 PLUMBING, UNDERGROUND 2/6/2000 2/12/20007 HVAC/ELEC/PLBG, OH ROUGH 2/7/2000 2/13/20008 PLACE CONCRETE 2/11/2000 2/18/20009 ROOFING 2/12/2000 2/18/2000
10 DRY WALL & TAPE 2/13/2000 2/26/2000
Jan'00 Feb'00 Mar'00
15 22 29 5 12 19 26 4 11 18 25 1
3/10/00
Facility Construction Schedule
PROJECT STEPS
WALLS / STOREFRONT
CONCRETE/SAWCUT WALLS
HVAC STRUCT SUPPORTS & CURBS
FIRE SPRINKLER, OH ROUGH
METAL FRAMING, HIGH WALL
PLUMBING, UNDERGROUND
HVAC/ELEC/PLBG, OH ROUGH
PLACE CONCRETE
ROOFING
DRY WALL & TAPE
1/21 1/25
1/24 1/27
1/27 1/31
2/4 2/8
2/5 2/12
2/6 2/12
2/7 2/13
2/11 2/18
2/12 2/18
2/13 2/26
You can turn a spreadsheet…
Into a presentation quality project schedule!
Paste into Word and PowerPoint as a picture, or OLE embedded or linked schedule.
Easily work with Microsoft Project MPP filesThe Project-to-Milestones Wizard generates a variety of schedule reports.
2002Q1 Q2 Q3
Baseline Finish Scheduled Finish Ahead of Schedule
On target Behind Schedule
5/28/02
Baseline vs Scheduled Finish DatesMilestones Chart
ScheduledFinish
BaselineFinish
Project Ahead/Behind
Status
7/30/0211/7/02Conceptual -72.00
7/19/0211/7/02Planning and Control -79.00
2/25/023/1/02Business plan -4.00
4/5/023/28/02Define project 6.00
4/22/024/1/02Identify industry 15.00
5/10/025/3/02Develop preliminary 5.00
5/21/025/21/02Initial planning 0.00
6/10/026/10/02Develop -2.00
6/14/026/12/02Develop 2.00
7/5/027/16/02Site Assessment -7.00
7/19/027/19/02Identify potential 0.00
7/30/0210/15/02Define infrastructure -55.00
3/1/023/15/02Define utility needs -10.00
4/1/024/15/02Identify project site -10.00
5/10/025/15/02Assess regulatory -3.00
6/17/026/17/02Identify permitting 0.00
7/15/027/1/02Recommend site 10.00
7/30/027/15/02Site and planning 11.00
'99 '00
Summary Current Plan Baseline Critical Slack
Page 1 of 1 5/28/02
Detailed GanttGantt Chart
NameDurationWBS %complete
Cost RemaininCost
ResourceInitials
Task 11031 3.00% $0.00 $0.00
Task 1-121.1 100.00% $0.00 $0.00
Task 1-211.2 100.00% $0.00 $0.00
Task 1-3901.3 0.00% $0.00 $0.00
Task 1-451.4 0.00% $0.00 $0.00
Task 1-551.5 0.00% $0.00 $0.00
Task 252 0.00% $0.00 $0.00
Task 3543 20.00% $0.00 $0.00
Task 3-133.1 100.00% $0.00 $0.00
Task 3-213.2 80.00% $0.00 $0.00
Task 3-3453.3 16.00% $0.00 $0.00
Task 3-453.4 0.00% $0.00 $0.00
Task 4394 29.00% $0.00 $0.00
Task 4-1164.1 31.00% $0.00 $0.00
Task 4-2224.2 27.00% $0.00 $0.00
Task 5275 37.00% $0.00 $0.00
Task 5-155.1 80.00% $0.00 $0.00
Task 5-2155.2 40.00% $0.00 $0.00
Task 1-1
Task 1-2
Task 1-3
Task 1-4
Task 1-5
Task 2
Task 3-1
Task 3-2
Task 3-3
Task 3-4
Task 4-1
Task 4-2
Task 5-1
Task 5-2
Percent Complete
10 20 30 40 50 60 70 80 90 100
Page 1 of 1 5/28/02
Percent Complete Report
ECD%Name
07/13/99 3.00%Task 1
02/22/99 100.00%Task 1-1
02/23/99 100.00%Task 1-2
06/29/99 0.00%Task 1-3
07/06/99 0.00%Task 1-4
07/13/99 0.00%Task 1-5
07/27/99 0.00%Task 2
05/05/99 20.00%Task 3
02/23/99 100.00%Task 3-1
02/24/99 80.00%Task 3-2
04/28/99 16.00%Task 3-3
05/05/99 0.00%Task 3-4
04/14/99 29.00%Task 4
03/12/99 31.00%Task 4-1
04/14/99 27.00%Task 4-2
03/29/99 37.00%Task 5
02/25/99 80.00%Task 5-1
03/11/99 40.00%Task 5-2
02/25/99 20.00%Task 5-3
03/18/99 0.00%Task 5-4
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Milestone Charts
Gantt Charts
Performance Charts
Easily work with Microsoft Project MPP filesThe Project-to-Milestones Wizard generates a variety of schedule reports.
Resource Charts
Earned Value Charts
'98 '99 '00 '01
I II III IV I II III IV I II III IV I II
Summary Current Plan Baseline Plan Slack Critical
$0.00
$39,744.00
$79,488.00
$119,232.00
$158,976.00
$198,720.00
$238,464.00
$278,208.00
$317,952.00
$357,696.00
$397,440.00
$437,184.00
$476,928.00
$516,672.00
$556,416.00
$596,160.00
$635,904.00
$675,648.00
$715,392.00
$755,136.00
$794,880.00
COSTBCWPRemaining FundsACWP
Page 1 of 1
Earned Value and Remaining FundsAerospace Project Plan
TASK BUDGETCOST
ACTUAL(ACWP)
BCWP RemainingFunds
PROJECT MANAGEMENT $72,360.00 $23,878.80 $23,878.8 $48,481.00
PLANNING $72,360.00 $23,878.80 $23,878.8 $48,481.00
SYSTEM ENGINEERING $163,480.00 $49,231.60 $49,231.6 $114,248.00
REQUIREMENTS $69,680.00 $30,659.20 $30,659.2 $39,021.00
ANALYSIS $21,440.00 $0.00 $0.00 $21,440.00
INTEGRATION $24,120.00 $7,959.60 $7,959.60 $16,160.00
MISSION OPERATIONS $16,080.00 $3,537.60 $3,537.60 $12,542.00
SYSTEM TEST PLANNING $32,160.00 $7,075.20 $7,075.20 $25,085.00
System Engineering Complete $0.00 $0.00 $0.00 $0.00
SPACECRAFT ENGINEERING $626,048.00 $151,596.88 $151,596. $417,072.00
COMMAND AND CONTROL $268,000.00 $88,440.00 $88,440.0 $179,560.00
ATTITUDE CONTROL $70,752.00 $0.00 $0.00 $70,752.00
POWER $48,240.00 $5,306.40 $5,306.40 $42,934.00
THERMAL $93,800.00 $20,636.00 $20,636.0 $73,164.00
ORBIT ADJUST PROPULSION $536.00 $176.88 $176.88 $359.00
TANK $10,720.00 $1,179.20 $1,179.20 $9,541.00
VALVES $16,080.00 $3,537.60 $3,537.60 $12,542.00
THRUSTER $18,760.00 $6,190.80 $6,190.80 $12,569.00
DESIGN $10,720.00 $4,716.80 $4,716.80 $6,003.00
FABRICATE $21,440.00 $11,792.00 $11,792.0 $9,648.00
Summary Charts
'97 '98 '99 '00 '01 '02JJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJ
Top Level: Costs and WorkProject Summary Schedule
TASKID %Complete
Cost Work
PROJECT MANAGEMENT1 33% $72,360.00 405.00
PLANNING2 33% $72,360.00 405.00
SYSTEM ENGINEERING3 30% $163,480.00 915.00
REQUIREMENTS4 44% $69,680.00 390.00
ANALYSIS5 0% $21,440.00 120.00
INTEGRATION6 33% $24,120.00 135.00
MISSION OPERATIONS7 22% $16,080.00 90.00
SYSTEM TEST PLANNING8 22% $32,160.00 180.00
System Engineering Complete9 22% $0.00 0.00
SPACECRAFT ENGINEERING10 24% $626,048.00 3504.00
COMMAND AND CONTROL11 33% $268,000.00 1500.00
ATTITUDE CONTROL12 0% $70,752.00 396.00
POWER13 11% $48,240.00 270.00
THERMAL14 22% $93,800.00 525.00
ORBIT ADJUST PROPULSION15 33% $536.00 3.00
TANK16 11% $10,720.00 60.00
VALVES17 22% $16,080.00 90.00
PROJECT MANAGEMENT
PLANNING
SYSTEM ENGINEERING
REQUIREMENTS
ANALYSIS
INTEGRATION
MISSION OPERATIONS
SYSTEM TEST PLANNING
System Engineering CompleteSystem Engineering Complete
SPACECRAFT ENGINEERING
ATTITUDE CONTROL
POWER
THERMAL
ORBIT ADJUST PROPULSION
TANK
VALVES
2001
January February March
Phase 1 Phase 2
Phase 1 Status Report
Project Stage
StartDate
EndDate
Contract awarded 1/3 1/3
Project meetings 1/8 3/1
Research 1/9 1/26
Taskforce A 1/9 1/12
Taskforce B 1/19 1/19
Taskforce C 1/26 1/26
Development 1/29 2/9
Manufacturing 2/12 2/23
Testing 2/26 3/12
Delivery 3/17 3/17
Launch Phase 1 Review
Unit A
Unit B
Unit C
1.0 2.0 Final
Refresh the Milestones schedule with new MS Project data
When MS Project data changes, simply “refresh” your Milestones presentation schedule.
Automate your Milestones schedules
Milestones’ OLE automation capabilities enable your programmer to populate a Milestones schedule from database information, using VB, VBA, C++ or other scripting language.
“exceptional project management software”
“extensive graphics capabilities” “extensive options”
“simple but comprehensive…powerful enough to schedule projects from minutes to years”
“A Milestone in project management”
Milestones Professional 2004
Easy-to-use
Powerful
Flexible
Presentation-ready
“We’ve taken a quantum leap in our group’s ability to manage our programs and projects professionally.”
Bill Hale, Wright-Patterson AFB
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
Milestones Professional 2004 Successfully Presenting Your Projects
Use Milestones Professional as:• Stand-alone project management tool.• Add-on to Microsoft Project for creating executive-level
presentation reports based on your MPP file’s information.• Output tool using your custom program between a database
and Milestones.
► Populate from Microsoft Project (built-in) or a database (custom)
► Present one or more projects on a single page, at a high level
► Reports:
► Highlight milestones and project/phase/task hierarchies
► Link additional project data to your report
► Distribution: Web, free Viewer, Word, PowerPoint
Why Milestones Professional as the presentation tool?
• Multi-tier reports
• Milestones only
• Key milestones roll-up
• Stoplight at-a-glance status
• Earned value
• Critical path
• Finish date status
• Budget/Cost
Translate your project details into a brief summary which clearly conveys the project plan/status
► Microsoft Project reports
Existing reporting mediums
Earned Value Report
Critical Tasks Report
Printed Gantt chart
► Drawing packages: PowerPoint, Visio, Excel
Existing reporting mediums
► 3rd Party Tools: Milestones Professional, Milestones Project Companion, PERT Chart Expert, WBS Chart Pro,…
2004
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Baseline Project Summary Phase End Milestone Phase Start
Current Status
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A
A
B BC
C
D
D
EE
12/15 All Projects 28%
P1 P2 A P3 P4
A7/7Project A 56%
BP1 P2 P3 P4 B10/26Project B 13%
P1 C P2 P3 P4
C12/15Project C 26%
DP1 P2 P3 P4
D12/1Project D 22%
P1E
P2 P3 P4 E8/23Project E 32%
A
A
B BC
C
D
D
EE
P1 P2 A P3 P4
A
BP1 P2 P3 P4 B
P1 C P2 P3 P4
C
DP1 P2 P3 P4
D
P1E
P2 P3 P4 E
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
► YES: Manually draw from project data
► YES: Import data
► YES: Automate with a custom program
Existing reporting mediums
Sample project status report
2004
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Baseline Project Summary Phase End Milestone Phase Start
Current Status
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A
A
B BC
C
D
D
EE
12/15 All Projects 28%
P1 P2 A P3 P4
A7/7Project A 56%
BP1 P2 P3 P4 B10/26Project B 13%
P1 C P2 P3 P4
C12/15Project C 26%
DP1 P2 P3 P4
D12/1Project D 22%
P1E
P2 P3 P4 E8/23Project E 32%
A
A
B BC
C
D
D
EE
P1 P2 A P3 P4
A
BP1 P2 P3 P4 B
P1 C P2 P3 P4
C
DP1 P2 P3 P4
D
P1E
P2 P3 P4 E
► Baseline/Current finish dates
► Major milestones
► Percent complete status
► Delivery dates
► Phase status (drill-down)
2004Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Baseline Project Summary Phase End Milestone Phase Start
Current Status
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A
A
B BC
C
D
D
EE
12/15 All Projects 28%
P1 P2 A P3 P4
A7/7Project A 56%
2/17Phase 1 100%
3/24Phase 2 100%
4/28Phase 3 47%
7/7Phase 4 0%
A
A
B BC
C
D
D
EE
P1 P2 A P3 P4
A
P1
P2
A P3
P4
A
Sample project status report
► Phase status (drill-down)
► Planned and current costs
► Forecasted costs
2002
March April May
Current Dates Baseline Dates Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWSBCWPBudgetACWPEAC
Project Status Report
Project/Phase
EAC TotalBudget
BCWS ACWP BCWP PRCNTCMPLT
Project ABC$2,340 $2,975 $1,714 $1,575 $1,962 66.0%
Phase 1$351 $300 $300 $350 $300 100.0%
Phase 2$400 $400 $400 $400 $400 100.0%
Phase 3$343 $250 $117 $175 $128 51.1%
Phase 4$254 $725 $580 $200 $564 77.8%
Phase 5$188 $400 $168 $100 $211 52.6%
Phase 6$315 $350 $113 $200 $223 63.6%
Phase 7$490 $550 $37 $150 $138 25.0%5/17
Delivery
BCWS = Budget x % of Duration to Current Date BCWP = Budget x % Complete Estimate at Completion = (ACWP / BCWP ) x Budget
*** BCWS and Budget are allocated to baseline task bars.
Sample project status report
► Phase status (drill-down)
► Planned and current costs
► Forecasted costs
► Earned value
FY04
July August September October November December
Earned Valuegreater than Cost
Cost = Earned Value
Cost greater thanEarned Value
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Phases
ACWP BCWP Budget Status
Project 1 $1,185 $1,608 $2,975
Research $200 $300 $300
Design $400 $400 $400
Procurement $175 $250 $250
Production $200 $420 $725
Testing $210 $239 $400
Review $0 $0 $350
Delivery $0 $0 $550
ACWP
Budget
BCWP
Contracts review: 10-15-04
Sign Off: _________________
Sample project status report
Reporting from Microsoft Project
How do you get from database details...
...to a top-level summary?
FY03 FY04
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
Phase End CDRL Slipped Milestone No Go Go
Summary of All Projects Aerospace Company
Projects GO/NO-GO
Status ReviewNOTES
Sign Off
Space Station
Booster
RPV
Strike System
Nuclear Umbrella
Design
CDRL 1
Prototype
CDRL 2
PDR
CDRL 3
CDR
CDRL 4
DEL
CDRL 5Design
CDRL 1
Prototype
CDRL 2 CDRL 3
PDR
CDRL 4
CDR DEL
CDRL 5Design
CDRL 1
Prototype
CDRL 2
PDR
CDRL 3
CDR
CDRL 4
DEL
CDRL 5Design
CDRL 1
Prototype
CDRL 2
PDR
CDRL 3
CDR
CDRL 4
DEL
CDRL 5Design
CDRL 1
Prototype
CDRL 2
PDR
CDRL 3
CDR
CDRL 4
DEL
CDRL 5
Status Review Meeting7/15/03
Reporting from Microsoft Project
► MS Project-to-Milestones Professional import wizard
Choose from the initial report format categories, and then from more detailed report formats.
Critical tasks report
► Report status of critical tasks, only, by importing a filtered schedule.
'98 '99 '00 '01
Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
Summary Current Plan Baseline
Page 1 of 1 9/9/03
Aerospace Project Plan
NameWBS % Cost RemainingCost
ResourceInitials
SYSTEM ENGINEERING2 24% $213,648 $161,844
System Engineering Complete
2.6 10% $26,800 $24,227 J,B,H
SPACECRAFT ENGINEERING
3 24% $658,048 $506,451
ORBIT ADJUST PROPULSION
3.5 33% $536 $359 J,B,H
CONTAINMENT SYSTEM
3.13 15% $45,560 $38,726 J,B,H
Spacecraft Engineering Complete
3.14 12% $0 $0 J,B,H
Assurance and Testing Complete
9.11 22% $0 $0 J,B,H
System Engineering Complete
CONTAINMENT SYSTEM
.
Finish dates report
▼ Display all finish dates ► Finish dates rolled-up
'99
Q1 Q2 Q3
Not Started In Progress Completed Critical Finish Summary
Page 1 of 7 9/9/03
Project Plan
NameStatus%Complete
Task 160.00%
Task 1-150.00%
Task 1-2100.00%
Task 1-331.00%
Task 1-3-A50.00%
Task 1-3-B0.00%
Task 1-40.00%
Task 1-50.00%
Task 20.00%
Task 320.00%
Task 3-1100.00%
Task 3-280.00%
Task 3-316.00%
Task 3-40.00%
0.00%
Task 429.00%
Task 4-131.00%
Task 4-227.00%
Task 537.00%
Task 5-180.00%
Task 5-240.00%
Task 5-320.00%
Task 1
Task 1-1
Task 1-2
Task 1-3
Task 1-3-A
Task 1-3-B
Task 1-4
Task 1-5
Task 2
Task 3
Task 3-1
Task 3-2
Task 3-3
Task 3-4
Task 4
Task 4-1
Task 4-2
Task 5
Task 5-1
Task 5-2
Task 5-3
.
• Finish date milestones
• Stoplight status:
– Not started
– In progress
– Complete
• Percent Complete
Finish dates report
► Display all finish dates ▼ Finish dates rolled-up
'99
Q2 Q3 Q4 Q1
Presentation Timeline of End Dates
Project
Task 1
Task 2
Task 3
Task 4
Task 5
Task 8
Task 9
(1) Task 1-2
(2) Task 1-1
(3) Task 1-3
(4) Task 1-4
(5) Task 1-5
(1) Task 3-1
(2) Task 3-2
(3) Task 3-3
(4) Task 3-4
(1) Task 4-1
(2) Task 4-2
(1) Task 5-1
(2) Task 5-3
(3) Task 5-2
(4) Task 5-4
(5) Task 5-5
(1) Task 8-1
(2) Task 8-2
(3) Task 8-3
(4) Task 8-4
(5) Task 8-5
(6) Task 8-6
(7) Task 8-7
(8) Task 8-8
(9) Task 8-9
(10) Task 8-10
(11) Task 8-11
(12) Task 8-12
(13) Task 8-13
(14) Task 8-14
(15) Task 8-15
(16) Task 8-16
(1) Task 9-1
(2) Task 9-2
(3) Task 9-3
.
Budget status report
2003 2004 2005
FY03 FY04 FY05 FY06
Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Baseline Phase 1 Phase 2 Phase 3 Complete /Delivery
ProjectReview
Cost to date $206 $418 $398 $491 $783 $290 $45Budget $171 $389 $359 $433 $711 $272 $428 $393 $187 $106 $0 $2
$0$195$390$585$780Cost to date
Budget
Cumulative costs $206 $623 $1,021 $1,513 $2,296 $2,585 $2,630Cumulative budget $171 $560 $919 $1,352 $2,063 $2,334 $2,762 $3,155 $3,342 $3,448 $3,448 $3,450
$0$862
$1,724$2,586$3,448Cumulative costs
Cumulative budget
Quarterly Budget Status Review
Task%Cmplt.
Budget Costto Date
Variance
Aircraft
MissileOrdn Software Environ DoD Aerospace Project62% $3,450 $2,630 $820
Aircraft52% $1,250 $800 $450
Electronic67% $1,000 $700 $300
Missile100% $550 $600 ($50)
Ordnance100% $100 $100 $0
Software80% $500 $425 $75
Environmental9% $50 $5 $45
Aircraft
MissileOrdn Software Environ
10/05Aircraft
3/05Electronic
6/04Missile
3/04Ordn
12/04Software
7/05Environ
** Dollars in Millions
A budget takes the fun out of money.— Mason Cooley, U.S. aphorist
▼ Budget, cost, variance ▼Graph by time period & cumulative
Reporting earned value
▼ Earned value for the “detailed numbers person”
Reporting earned value
▼ Earned value for the visual (graph), numbers (columns), and spatial (timeline)
2002
October November December
BCWP = ACWP BCWP > ACWP ACWP > BCWP
Summary Status Task
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
BCWPBudgetACWP
Earned Value Report Contract Review
Project /Tasks
Budget ACWP BCWS BCWP PRCNTCMPLT
SV CV
All Projects $4,025 $2,604 $3,004 $3,256 74.6% $254 $653
Project 1 $950 $772 $844 $867 88.9% $23 $95
Task 1-A $300 $220 $300 $300 100.0% $0 $80
Task 1-B $400 $360 $400 $400 100.0% $0 $40
Task 1-C $250 $192 $144 $167 66.7% $23 ($25)
Project 2 $1,300 $922 $1,019 $1,121 78.4% $102 $199
Task 2-A $725 $475 $577 $636 87.8% $59 $161
Task 2-B $225 $150 $166 $188 83.3% $22 $38
Task 2-C $350 $297 $276 $297 84.8% $21 $0
Project 3 $1,775 $910 $1,140 $1,269 64.2% $129 $359
Task 3-A $550 $300 $420 $450 81.8% $30 $150
Task 3-B $800 $450 $540 $600 75.0% $60 $150
Task 3-C $425 $160 $180 $219 51.5% $39 $59
FinalReview
BCWP = ACWP BCWP > ACWP ACWP > BCWP
Summary Status Task
ACWP
Budget BCWP
Schedule Variance = BCWP - BCWS Cost Variance = BCWP - ACWP Cost Performance Index = BCWP / ACWP Schedule Performance Index = BCWP / BCWS
Baseline and current dates
▼Juxtapose baseline and current dates
Baseline and current dates
▼Juxtapose baseline and current finish dates as dates, milestones, and stoplights
'98 '99 '00 '01Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Baseline Finish Scheduled Finish Ahead of Schedule
On target Behind Schedule
9/9/03
Aerospace Project Plan
ScheduledFinish
BaselineFinish
Project Ahead/Behind
Status
9/1/987/9/98PROJECT MANAGEMENT 38
9/1/988/1/98PLANNING 22
12/1/999/9/99SYSTEM ENGINEERING 59
1/19/991/7/99REQUIREMENTS 8
3/30/993/4/99ANALYSIS 18
5/25/995/6/99INTEGRATION 12
7/6/996/17/99MISSION OPERATIONS 13
9/22/999/9/99SYSTEM TEST PLANNING 9
12/1/999/9/99System Engineering Complete 59
6/12/016/12/01SPACECRAFT ENGINEERING 0
12/2/9912/2/99COMMAND AND CONTROL 0
6/5/006/5/00ATTITUDE CONTROL 0
10/9/0010/9/00POWER 0
6/11/016/11/01THERMAL 0
6/12/016/12/01ORBIT ADJUST PROPULSION 0
1/29/981/29/98TANK 0
3/12/983/12/98VALVES 0
4/30/984/30/98THRUSTER 0
5/28/985/28/98DESIGN 0
7/23/987/23/98FABRICATE 0
8/20/988/20/98ASSEMBLE 0
9/17/989/17/98TEST 0
PROJECT MANAGEMENT
PLANNING
SYSTEM ENGINEERING
REQUIREMENTS
ANALYSIS
INTEGRATION
MISSION OPERATIONS
SYSTEM TEST PLANNING
System Engineering Complete
SPACECRAFT ENGINEERING
COMMAND AND CONTROL
ATTITUDE CONTROL
POWER
THERMAL
ORBIT ADJUST PROPULSION
TANK
VALVES
THRUSTER
DESIGN
FABRICATE
ASSEMBLE
TEST
.
Baseline and current dates
▼Juxtapose baseline and current task bars, start/finish dates and duration
2004
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Current Dates / Completed Current Dates / Incomplete Baseline Dates
Project Baseline and Current Status
Project& Phase
Base/ActVariance
CurrentDuration
CurrentStart
CurrentFinish
BaselineStart
BaselineDuration
BaselineFinish
1/20 11/19
1/14 11/19
Project ABC -34 280d 1/14 11/19 1/20 246d 11/19
Research 11 48d 1/14 3/1 1/20 59d 3/18
Development 7 28d 2/19 3/17 2/25 35d 3/30
Prototype production
2 30d 3/25 4/23 3/23 32d 4/23
Testing -11 55d 5/3 6/26 5/9 44d 6/21
Final production
-43 117d 6/30 10/24 8/12 74d 10/24
Approval 0 1d 11/7 11/7 11/7 1d 11/7
Delivery 0 1d 11/19 11/19 11/19 1d 11/19
1/20 11/19
1/14 11/19
1/14
1/20
3/1
3/18
2/19
2/25
3/17
3/30
3/23
3/25 4/23
4/23
5/3
5/9 6/21
6/26
6/30
8/12
10/24
10/24
11/7
11/7
11/19
11/19
Baseline and current values
▼Juxtapose baseline and current costs as values, graph, and stoplights
2003 2004Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Baseline Track Revised Track Current Status Delivery
$0
$200,000
$400,000
$600,000Baseline Costs
Current Costs
$0
$1,000,000
$2,000,000
$3,000,000Cumulative Baseline Costs
Cumulative Current Costs
Baseline vs. Current Costs and Finish Dates Project Status Report
BaselineFinish
RevisedFinish
PhasePercent Complete
BaselineCost
CurrentCosts
CostVariance
6/236/13Phase 1100% $500,000 $400,000 $100,000
10/110/17Phase 2100% $750,000 $800,000 ($50,000)
2/202/19Phase 3100% $450,000 $350,000 $100,000
7/56/29Phase 466% $500,000 $100,000 $400,000
11/212/9Phase 598% $900,000 $0 $900,000
Delivery
At-a-glance stoplight reports
▼Shapes and colors to indicate health
2004Q1 Q2
January February March April May June
Summary Ahead of schedule Task is in progress On Budget
Phase Complete On schedule Task is complete Over Budget
Phase Incomplete Behind schedule Under Budget
CostStatus
Days toCompletion
Project/Employee
Ahd/BhdStatus
PercentComplete
ProjectManager
$1000 Project A 100% Joe
$00Phase 1 100%
$2000Phase 2 100%
($100)0Phase 3 100%
$505 Project B 95% Mary
$500Phase 1 100%
$00Phase 2 100%
$05Phase 3 77%
$15047 Project C 48% Bill
$500Phase 1 100%
$022Phase 2 33%
$10025Phase 3 0%
Summary Ahead of schedule Task is in progress On Budget
Phase Complete On schedule Task is complete Over Budget
Phase Incomplete Behind schedule Under Budget
Highlight milestones and schedule hierarchies
▼In a sea of start dates, end dates, rows of activities, and columns of data, how can the major milestones and activity rows stand out?
► Move major milestones to summary lines
► Enlarge the physical size of the milestone
► Use striking colors, like red
► Circle major milestones
► Use shapes which convey a sense of a major event
► Use a column which marks major tasks
► Filter to display only the major activities
► Shade by outline level
2004
February March April
2 9 16 23 1 8 15 22 29 5 12 19 26
Critical Path Project Status Review Critical Milestone Critical Task Normal Task
Smith Interior Remodel Valley Commercial Construction
4745 Palm Ave. • Fullerton, CAJob No.: 980045.05 • Cmpl.: 04/15/02
Start Finish Critical?
Soft Demo 2/10 2/18Sawcut & Demo-Structural 2/14 2/18HVAC-Rough 2/17 3/17Wall Saw & Demo 2/18 2/24Structural Concrete-Rebar 2/21 2/27Skylights 2/21 3/10Electrical-Rough/Finish 2/21 4/21Overhead Doors 2/26 3/1Inspection-Structural Rebar 2/27 2/27Structural Concrete-Pour 2/28 3/3Service/Repair Elevator 2/28 3/3Structural Steel-Install 3/3 3/13T-bar Grid Repair 3/9 3/17Inspection-Walls 3/10 3/10Inspection-Drywall Screw 3/14 3/14Mud & Tape 3/14 3/21Mezzanine Demo 3/15 3/24Doors/Frame/Hardware 3/21 3/24Spiveco Equip Move-In 3/24 3/24T.C.O. from City 3/24 3/24Ceiling Tile 3/31 4/11Inspection-Ceiling 3/31 4/4Paint 4/11 4/19Carpet 4/13 4/20Inspection-Elec, Mech & Fire 4/20 4/20Inspection-Building Final 4/24 4/27
'98 '99 '00 '01
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Summary Current Plan Baseline Critical Slack
Page 1 of 1 9/9/03
Aerospace Project Plan
NameMajorMilestone
BaselineStart
BaselineFinish
Spacecraft Engineering Complete
True 01/14/99 01/14/99
Assurance and Testing Complete
True 01/14/99 01/14/99
Software CompleteTrue 01/14/99 01/14/99
Space Vehicle CompletedTrue 09/09/99 09/09/99
.
'98 '99 '00 '01
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Summary Current Plan Baseline Critical Slack
Page 1 of 3 9/9/03
Aerospace Project Plan
NameMajorMilestone
BaselineStart
BaselineFinish
PROJECT MANAGEMENTFalse 01/02/98 07/09/98
PLANNINGFalse 01/01/98 08/01/98
SYSTEM ENGINEERINGFalse 07/10/98 09/09/99
REQUIREMENTSFalse 07/10/98 01/07/99
ANALYSISFalse 01/08/99 03/04/99
INTEGRATIONFalse 03/05/99 05/06/99
MISSION OPERATIONSFalse 05/07/99 06/17/99
SYSTEM TEST PLANNINGFalse 06/18/99 09/09/99
System Engineering CompleteFalse 09/09/99 09/09/99
SPACECRAFT ENGINEERINGFalse 01/02/98 06/12/01
COMMAND AND CONTROLFalse 01/02/98 12/02/99
ATTITUDE CONTROLFalse 12/03/99 06/05/00
POWERFalse 06/06/00 10/09/00
THERMALFalse 10/10/00 06/11/01
ORBIT ADJUST PROPULSION
False 06/12/01 06/12/01
TANKFalse 01/02/98 01/29/98
VALVESFalse 01/30/98 03/12/98
THRUSTERFalse 03/13/98 04/30/98
DESIGNFalse 05/01/98 05/28/98
FABRICATEFalse 05/29/98 07/23/98
ASSEMBLEFalse 07/24/98 08/20/98
TESTFalse 08/21/98 09/17/98
PROJECT MANAGEMENT
PLANNING
SYSTEM ENGINEERING
REQUIREMENTS
ANALYSIS
INTEGRATION
MISSION OPERATIONS
SYSTEM TEST PLANNING
System Engineering Complete
SPACECRAFT ENGINEERING
COMMAND AND CONTROL
ATTITUDE CONTROL
POWER
THERMAL
TANK
VALVES
THRUSTER
DESIGN
FABRICATE
ASSEMBLE
TEST
.
Multi-tiered reports from multiple source files
► Transform lots of project files...
...into mid-management reports...FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
'03 '04 '05 '06
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Summary Baseline Schedule Current Schedule Slack
$0
$180,000
$360,000
$540,000
$720,000
$900,000
$1,080,000
$1,260,000
$1,440,000
Baseline CostBCWPBCWSACWP
Earned Value ReportAerospace Project Plan
TASK BASELINECOST
ACTUAL(ACW P)
BCW P BCW S %
Project Summary $1,319,632 $402,777 $380,232 $1,319,632 27%
PROJECT MANAGEMENT $72,360 $69,546 $54,270 $72,360 75%
SYSTEM ENGINEERING $163,480 $51,804 $44,535 $163,480 19%
SPACECRAFT ENGINEERING $626,048 $151,597 $151,597 $626,048 23%
AIRBORNE SUPPORT EQUIPMENT
$536 $177 $177 $536 33%
MECHANICAL $32,160 $7,075 $7,075 $32,160 22%
ELECTRICAL $26,800 $11,792 $11,792 $26,800 44%
THERMAL CONTAMINATION $26,800 $5,896 $5,896 $26,800 22%
PRODUCT ASSURANCE $536 $177 $177 $536 33%
QUALITY ASSURANCE $198,856 $53,241 $53,241 $198,856 27%
LAUNCH SYSTEM INTEGRATION
$172,056 $51,472 $51,472 $172,056 30%
.
2003 2004
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Baseline Track Revised Track Current Status
$0
$200,000
$400,000
$600,000Baseline Costs
Current Costs
$0
$1,000,000
$2,000,000
$3,000,000Cumulative Baseline Costs
Cumulative Current Costs
Baseline vs. Current Costs and Finish Dates Project Status Report
BaselineFinish
RevisedFinish
PhasePercent Complete
BaselineCost
CurrentCosts
CostVariance
8/118/1Phase 1100% $500,000 $400,000 $100,000
11/1912/5Phase 2100% $750,000 $800,000 ($50,000)
4/94/8Phase 3100% $450,000 $350,000 $100,000
8/238/17Phase 432% $500,000 $100,000 $400,000
12/2112/15Phase 50% $900,000 $0 $900,000
2004Jan Feb Mar Apr May Jun Jul Aug
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
$0
$2,500
$5,000
$7,500
$10,000Budget
Costs to date
Remaining Funds
Projects Budget Report
FundingStatus
ProjectName
BudgetAmount
Coststo Date
RemainingFunds
Project 1 $2,000 $1,400 $600
Design $800 $800 $0
Construction $1,200 $600 $600
Project 2 $1,800 $1,600 $200
Design $600 $600 $0
Construction $1,200 $1,000 $200
Project 3 $4,000 $1,700 $2,300
Design $1,000 $1,100 ($100)
Construction $3,000 $600 $2,400
Project 4 $3,200 $2,300 $900
Design $1,500 $1,500 $0
Construction $1,700 $800 $900
1/27 3/12 5/11 6/17 7/24
3/2 3/28
4/6 7/5
2/13 3/19 5/12 6/6
2/22 3/11
3/23 5/22
2/26 4/27 6/14
3/30 4/12
4/25 7/22
3/24 4/27 6/21 7/29
4/4 5/2
5/10 7/9
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
...and one top level report of key milestones from the mid-level reports...
2004
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Current Status Project Summary Phase End Milestone Phase Start
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A AB BC C
D
D
E
E12/15 All Projects 28%
P1 P2
A
P3 P4
A7/7Project A 56%
B
P1 P2 P3 P4
B10/26Project B 13%
P1
C
P2 P3 P4
C12/15Project C 26%
DP1 P2 P3 P4
D12/1Project D 22%
P1E
P2 P3 P4
E8/23Project E 32%
A AB BC C
D
D
E
E
P1 P2
A
P3 P4
A
B
P1 P2 P3 P4
B
P1
C
P2 P3 P4
C
DP1 P2 P3 P4
D
P1E
P2 P3 P4
E
Project A
Detailed Source Schedules
Project B & C
Project D
Project E
Import filtered data
Import filtered data
Import filtered data
Import filtered data
Mid-Level Reports of Key Source Data
2003 2004Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Baseline Track Revised Track Current Status
$0
$200,000
$400,000
$600,000Baseline Costs
Current Costs
$0
$1,000,000
$2,000,000
$3,000,000Cumulative Baseline Costs
Cumulative Current Costs
Baseline vs. Current Costs and Finish Dates Project Status Report
BaselineFinish
RevisedFinish
PhasePercent Complete
BaselineCost
CurrentCosts
CostVariance
8/118/1Phase 1100% $500,000 $400,000 $100,000
11/1912/5Phase 2100% $750,000 $800,000 ($50,000)
4/94/8Phase 3100% $450,000 $350,000 $100,000
8/238/17Phase 432% $500,000 $100,000 $400,000
12/2112/15Phase 50% $900,000 $0 $900,000
'03 '04 '05 '06
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
Summary Baseline Schedule Current Schedule Slack
$0
$180,000
$360,000
$540,000
$720,000
$900,000
$1,080,000
$1,260,000
$1,440,000
Baseline CostBCWPBCWSACWP
Earned Value ReportAerospace Project Plan
TASK BASELINECOST
ACTUAL(ACW P)
BCW P BCW S %
Project Summary $1,319,632 $402,777 $380,232 $1,319,632 27%
PROJECT MANAGEMENT $72,360 $69,546 $54,270 $72,360 75%
SYSTEM ENGINEERING $163,480 $51,804 $44,535 $163,480 19%
SPACECRAFT ENGINEERING $626,048 $151,597 $151,597 $626,048 23%
AIRBORNE SUPPORT EQUIPMENT $536 $177 $177 $536 33%
MECHANICAL $32,160 $7,075 $7,075 $32,160 22%
ELECTRICAL $26,800 $11,792 $11,792 $26,800 44%
THERMAL CONTAMINATION $26,800 $5,896 $5,896 $26,800 22%
PRODUCT ASSURANCE $536 $177 $177 $536 33%
QUALITY ASSURANCE $198,856 $53,241 $53,241 $198,856 27%
LAUNCH SYSTEM INTEGRATION $172,056 $51,472 $51,472 $172,056 30%
.
2004Jan Feb Mar Apr May Jun Jul Aug
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
$0
$2,500
$5,000
$7,500
$10,000Budget
Costs to date
Remaining Funds
Projects Budget Report
FundingStatus
ProjectName
BudgetAmount
Coststo Date
RemainingFunds
Project 1 $2,000 $1,400 $600
Design $800 $800 $0
Construction $1,200 $600 $600
Project 2 $1,800 $1,600 $200
Design $600 $600 $0
Construction $1,200 $1,000 $200
Project 3 $4,000 $1,700 $2,300
Design $1,000 $1,100 ($100)
Construction $3,000 $600 $2,400
Project 4 $3,200 $2,300 $900
Design $1,500 $1,500 $0
Construction $1,700 $800 $900
1/27 3/12 5/11 6/17 7/24
3/2 3/28
4/6 7/5
2/13 3/19 5/12 6/6
2/22 3/11
3/23 5/22
2/26 4/27 6/14
3/30 4/12
4/25 7/22
3/24 4/27 6/21 7/29
4/4 5/2
5/10 7/9
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
2004Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Current Status Project Summary Phase End Milestone Phase Start
Delivery Behind Schedule Ahead of Schedule On Schedule
Contract Status Report
DeliveryDate
Projects Ahead /Behind
PercentComplete
A AB BC C
D
D
E
E12/15 All Projects 28%
P1 P2
A
P3 P4
A7/7Project A 56%
B
P1 P2 P3 P4
B10/26Project B 13%
P1
C
P2 P3 P4
C12/15Project C 26%
DP1 P2 P3 P4
D12/1Project D 22%
P1E
P2 P3 P4
E8/23Project E 32%
A AB BC C
D
D
E
E
P1 P2
A
P3 P4
A
B
P1 P2 P3 P4
B
P1
C
P2 P3 P4
C
DP1 P2 P3 P4
D
P1E
P2 P3 P4
E
Top-Level Report of Key Mid-Level Data
REFRESH
REFRESH
REFRESH
REFRESH
UDATE
LINKS
Link other data to your report
► Challenge: Fit lots of data into a single page
• Cost spreadsheets
• More detailed schedules
• Research reports
• PERT charts
• AutoCAD drawings
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
► Solution: Link from symbols to documents for quick access
Link other data to your report
Research Report attached to the
Research start date
FY02
July August September October November December
Earned Valuegreate than Cost
Cost greater thanEarned Value
Cost/Earned Valueare equal
Completed Task Incomplete Task Status
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
BCWPBudgetACWP
6-Month Earned Value Report
Project/Tasks
ACWP BCWP Status
Project 1 $1,285 $1,569
Research $300 $300
Design $400 $400
Procurement $175 $250
Production $200 $414
Testing $210 $204
Review $0 $0
Delivery $0 $0
ACWP
Budget
BCWP
Contracts review: 10-15-02
Sign Off: _________________
AutoCAD drawing attached to the
Design end date
Financials Report attached to the
status milestone
MS Project schedule with detailed
Production data
Distribute and share your presentation
► Use Internet Publishing Wizard to create web page of high-level report with drill-down
▲ Click an activity to see it’s details.
Distribute and share your presentation
► Open with reader (free Viewer)
► Paste into PowerPoint or Word
► Upload to a shared e-room
► Share in a network folder
Milestones for successful project presentations
The project report is:
Objective
Clear and concise
Easily interpreted
Able to drill-down to details from the summary
Able to show impact when dates or values change
Separated into distinct areas of focus
2004Jan Feb Mar Apr May Jun Jul Aug
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
$0
$2,500
$5,000
$7,500
$10,000Budget
Costs to date
Remaining Funds
Projects Budget Report
FundingStatus
ProjectName
BudgetAmount
Coststo Date
RemainingFunds
Project 1 $2,000 $1,400 $600
Design $800 $800 $0
Construction $1,200 $600 $600
Project 2 $1,800 $1,600 $200
Design $600 $600 $0
Construction $1,200 $1,000 $200
Project 3 $4,000 $1,700 $2,300
Design $1,000 $1,100 ($100)
Construction $3,000 $600 $2,400
Project 4 $3,200 $2,300 $900
Design $1,500 $1,500 $0
Construction $1,700 $800 $900
1/27 3/12 5/11 6/17 7/24
3/2 3/28
4/6 7/5
2/13 3/19 5/12 6/6
2/22 3/11
3/23 5/22
2/26 4/27 6/14
3/30 4/12
4/25 7/22
3/24 4/27 6/21 7/29
4/4 5/2
5/10 7/9
Under Budget No funds remain Over Budget Proposal Due Update Due Final Report
EVMS Solution: Automated schedule production
2003 2004
J F M A M J J A S O N D J F M A M J J A S O N D
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
ACWP $585.16 $3,016.85 $5,055.19 $6,858.96 $8,346.00BCWP $644.14 $3,340.77 $5,623.63 $7,646.87 $9,331.00
$0.00
$1,555.00
$3,110.00
$4,665.00
$6,220.00
$7,775.00
$9,330.00ACWP
BCWP
3/31/04
Milestones Professional 2002Earned Value Report Built Through Automation
ManagerWBSPhase# ACWP BCWP
Jane1Phase 11 $1,001.00 $1,021.0John1.1Phase 1-12 $200.00 $220.00
Patrick1.2Phase 1-22 $345.00 $345.00Glen1.3Phase 1-32 $456.00 $456.00Mary2Phase 21 $3,026.00 $3,210.0
Donald2.1Phase 2-12 $999.00 $1,010.0Sue2.2Phase 2-22 $342.00 $400.00
Cariel2.3Phase 2-32 $543.00 $600.00Jackie2.4Phase 2-42 $800.00 $800.00Carl2.5Phase 2-52 $342.00 $400.00Kirk3Phase 31 $2,991.00 $3,500.0
Dave3.1Phase 3-12 $444.00 $500.00Jane3.2Phase 3-22 $555.00 $600.00Earl3.3Phase 3-32 $332.00 $400.00Jane3.4Phase 3-42 $332.00 $400.00Dave3.5Phase 3-52 $332.00 $400.00Kirk3.6Phase 3-62 $332.00 $400.00Carl3.7Phase 3-72 $332.00 $400.00
Jackie3.8Phase 3-82 $332.00 $400.00Cariel4Phase 41 $1,328.00 $1,600.0Sue4.1Phase 4-12 $332.00 $400.00
Donald4.2Phase 4-22 $332.00 $400.00Mary4.3Phase 4-32 $332.00 $400.00Jim4.4Phase 4-42 $332.00 $400.00
Create your own custom interface between a database and Milestones.
EVMS Solution: Import data from Microsoft Project
2002
October November December
BCWP = ACWP BCWP > ACWP ACWP > BCWP
Summary Status Task
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
BCWPBudgetACWP
Earned Value Report Contract Review
Project /Tasks
Budget ACWP BCWS BCWP PRCNTCMPLT
SV CV
All Projects $4,025 $2,604 $3,004 $3,256 74.6% $254 $653
Project 1 $950 $772 $844 $867 88.9% $23 $95
Task 1-A $300 $220 $300 $300 100.0% $0 $80
Task 1-B $400 $360 $400 $400 100.0% $0 $40
Task 1-C $250 $192 $144 $167 66.7% $23 ($25)
Project 2 $1,300 $922 $1,019 $1,121 78.4% $102 $199
Task 2-A $725 $475 $577 $636 87.8% $59 $161
Task 2-B $225 $150 $166 $188 83.3% $22 $38
Task 2-C $350 $297 $276 $297 84.8% $21 $0
Project 3 $1,775 $910 $1,140 $1,269 64.2% $129 $359
Task 3-A $550 $300 $420 $450 81.8% $30 $150
Task 3-B $800 $450 $540 $600 75.0% $60 $150
Task 3-C $425 $160 $180 $219 51.5% $39 $59
FinalReview
BCWP = ACWP BCWP > ACWP ACWP > BCWP
Summary Status Task
ACWP
Budget BCWP
Schedule Variance = BCWP - BCWS Cost Variance = BCWP - ACWP Cost Performance Index = BCWP / ACWP Schedule Performance Index = BCWP / BCWS
Use the built-in import wizard for creating presentation-ready earned value reports.
Easy-to-use as stand alone or add-on to MS Project
Powerful
Flexible
Presentation-ready