So

on

OFFICERS

Sarah Richardson President

Belinda Puckett President-Elect

Dan Ellnor Vice President

Lisa Sims Secretary/Treasurer

KSNA Gold Partners

2015-16

Advance Pierre Foods

Bauer Marketing

ButterBuds Food Service

C&T Design & Equipment

Giorgio

Heartland School Solutions

Hobart

JTM Food Group

Michaels & Associates

KENTUCKY SCHOOL NUTRITION ASSOCIATION

February 12, 2016

Dear Industry Friend,

The Kentucky School Nutrition Association is excited to provide the

information you need to participate in the 2016 KSNA Conference, The

Leader in Me: We All Have It! The 60th Annual Conference will take place

June 20- 22, 2016 at the Northern Kentucky Convention Center, Covington,

KY. The exhibits will be held on Tuesday, June 21, 2016.

Included in the packet:

Exhibitor Prospectus

Gold and Silver Partnership Opportunities

Corporate Membership Opportunities

Exhibit Information

Advertising Opportunities

Exhibit Hall Layout

Tentative Conference-At-A-Glance

Health Department Guidelines

Service Order Information

If you are interested in other opportunities to support KSNA, please feel free

to contact us to discuss your idea. Please contact us should you have any

questions. Thanks in advance for your support of KSNA.

Looking forward to working with you in our effort to make the conference a

great success.

Sincerely,

Gina Howard, SNS

KSNA Industry Relations Chair

Gina.howard@warren.kyschools.us

Marty N. Flynn, SNS

KSNA Executive Director

martyflynnKSNA@gmail.com

Partnership Opportunities

Gold Partnership ($2,200.00 Recognition on KSNA letterhead

Special Recognition at Annual Conference Industry/Presidents Reception

Company link via KSNA website

All Silver Partnership Benefits

Silver Partnership ($1,650.00) Free ¼ page color ad in Fall and

Spring Challenger publications

One free booth at State Conference, additional booths at discounted price

One complete conference registration, including meals

Company contact information in conference program

Opportunity to serve in an elected position on the Industry Advisory Council

Special recognition at all KSNA events

Electronic School Food Service Director listing

Corporate Memberships available at $350.00

includes listing in publications, recognition at all

KSNA events, and an electronic School Food Service Director Listing.

Exhibit Details Exhibit Hall

Northern Kentucky Convention Center, One West River Center Blvd. Covington, KY 41011 859-392-7704 www.nkycc.com

Single Booths are 10’ x10’; multiple booths are available

Includes 8’draped table with chair and waste basket

Theme: The Leader in Me; We all have it!

See attached NKCC letter for instructions on obtaining forms for needed services

Schedule* Exhibitor Set-up Hours Monday, June 20…..12:00- 4:00 p.m. Tuesday, June 21….. 7:00-10:00 a.m. Exhibit Hall Hours Tuesday, June 20….10:30 - 12:45 p.m. Administrators Only 1:00 – 3:00 p.m. Open to All Attendees Exhibitor Dismantling Hours Tuesday, June 20 3:00-6:00 p.m. (No early breakdowns)

*schedule subject to slight change

Payment Information Space requests must be made on the official Application/Contract for Exhibit Space. Full payment must be received by KSNA in order for booth(s) to be assigned. We accept MasterCard, Visa, Discover ($25 convenience fee applies

for cc payment) and Checks. Credit Card Payment may be made through www.KYSNA.org

EXHIBITOR PROSPECTUS Kentucky School Nutrition Association

60th Annual State Conference June 20 – 22, 2016

Northern Kentucky Convention Center

Hotel Link:

https://resweb.passkey.com/Resweb.do?mode=welc

ome_ei_new&eventID=14445123 Or call:

877-465-9282.

Eligible Exhibits: The Kentucky School Nutrition Association (KSNA) reserves the right to determine the eligibility of any company or product to exhibit in the exhibit time of conference and further reserves the right to reject any application and/or limit space assigned to any one company. Show management also has the right to stop exhibiting companies from the showing of products or services which would negatively impact the show’s reputation.

Limitation of Liability: The exhibitor agrees to make no claim for any reason whatsoever against KSNA and/or Northern Kentucky

Convention Center (NKCC), MAC Productions, wherein the Expo is held, for the loss, theft, damage or destruction of goods, not far any injury to himself or employees while the show is in progress, being set up or dismantled. Exhibitor agrees to indemnify and hold harmless KSNA, NKCC, Decorators and their employees, against any and all claims of any person, arising out of acts, omissions or negligence of exhibitor, its agent or employees. Organizer makes no warranties regarding the number of persons who attend the event. If any term of this agreement is declared invalid or unenforceable, the remainder shall continue in full force and effect. Any action arising out of this agreement or the Event shall be brought in Kenton County Kentucky, and governed by the law of that locale, exclusive of the choice of law rules of any jurisdiction. Organizer shall be entitled to reasonable attorneys’ fees and costs in any action to enforce this agreement. Assignment of Space: Gold Partners and Silver Partners will receive first priority in booth assignments. There is a limited number of shared-booth space. A single exhibiting company may not request a shared-booth space without an accompanying exhibiting company that is willing to share the space. Cancellation or Withdrawal: Cancellation of space and refund is subject to the following conditions. Exhibitors shall give written notice of cancellations. If written notice is received more than 30 days prior to date of show (June 21, 2016) or before total monies less $500 will be refunded to the exhibitor. No refunds will be allowed for any cancellation less than 30 days prior to the opening of the exhibits. Exhibit Restrictions: No exhibitor or part of an exhibit will be admitted to any space until rental of that space has been paid in full. Actual selling of products from the exhibit floor is prohibited. No exhibitor may begin dismantling his exhibit until after the closing hour of the Expo. The exhibitor shall properly staff the exhibit during Expo hours. Exhibitors are liable for any damage caused to building walls, floors, or columns or other exhibitors’ property. The acceptance of an exhibiting firm does not constitute an endorsement or approval by KSNA of the quality or value of claims made by the firm. Boundaries: All parts of all exhibits must be exhibited within the exhibitor’s assigned space boundaries. All exhibitors and their space must follow “The International Association of Exhibition Management Guidelines for Display Rules and Regulations”. To review this document, please contact … Aisle space is under the control of KSNA. General Show Policies: Noisy or offensive exhibits are prohibited. Children under the age of 16 are not permitted in the exhibit hall. Any exceptions will have to be cleared through KSNA. Distribution of literature or samples must be related to exhibit and distribution limited to the exhibitor’s space. Assignment or subletting of assigned space by the exhibitor is not permitted for any reason without the approval of KSNA. Exhibitor must comply with all local laws, rules, regulations and ordinances in force. The exhibitor may not display signs that are not professionally prepared or in the opinion of KSNA detracts from the appearance of the Expo in any manner whatsoever. Expo Manager shall have sole control over all admission policies at all times. Termination of Show: If KSNA determines the premises where Expo is to be held has become unfit for occupancy, or if the premises are materially interfered with by any reason of strike, embargo, injunction, act of war, act of God, act of terror, any other emergency, or any act or event not the fault of KSNA, this agreement may be terminated by KSNA. In the event of such termination, the exhibitor waives any and all damages to KSNA. Relocation of Exhibits: KSNA reserves the right to alter the official floor plan, and/or re-assign any exhibitor’s location as deemed advisable. KSNA further reserves the right to make such changes, amendments and additions to these rules and such further regulations as it considers necessary to act in the best interest of Expo. Booth Construction & Show Services: Standard booths are limited to 8 ft. background drapes and 36” high side drapes. Maximum height of standard exhibit is 8 ft. and may extend only one-half the booth depth from the back wall. Height in the front half of the exhibit space cannot exceed 36” high, except for product height which may exceed 36” height limitation. Booth decorations, furniture, signs and electrical connections are available to the exhibitor through independent contractors who will directly bill the exhibitor. KSNA is not responsible for any service provided by independent contractors. Insurance: It shall be the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor shall deem adequate. Cooking Regulations: See next two pages.

TERMS & CONDITIONS OF EXHIBIT SPACE AGREEMENT

KENTUCKY BOARD OF HEALTH REQUIREMENTS

In Order to adhere to the guidelines set forth by the Kentucky Board of Health for all vendors wishing to distribute food and

beverage samples, the following items will need to be provided/purchased by the vendors:

OPERATIONAL REQUIREMENTS FOR TEMPORARY FOOD SERVICE ESTABLISHMENTS

Basic requirements (requirements that must be met before a temporary food service permit can be issued):

1. Adequate supply of clean water available to allow for food preparation, hand washing and utensil washing/sanitizing.

2. Hand wash station provided consisting of a hand wash sink with running water or a container of water with a spigot type valve for

dispensing water and a bucket or basin below to catch waste water with soap and paper towels. Hands of food service workers

must be thoroughly washed and rinsed between tasks especially after using the restroom, handling trash/garbage, handling

raw/uncooked foods and prior to handling cooked/ready-to-eat items. Similarly, disposable gloves when used for handling food

must be changed between tasks such as after handling raw/uncooked foods and prior to handling cooked/ready-to-eat items.

3. Utensil sanitizing station provided consisting of a three compartment sink with running water or of three buckets or basins able to

be set-up and used for washing, rinsing and sanitizing utensils. Water and dish detergent is to be used in the first container for

washing utensils, clean water is to be used in the second container for rinsing them and a sanitizing solution using an approved

sanitizer at the proper concentration is to be used in the third container for sanitizing them. A supply of the dish detergent and the

sanitizing chemical provided for set-up of the sanitizing station.

4. Animal and insect exclusion measures in place to minimize the potential for contamination of foods by these. Exclusion measures

typically consist of a fully enclosed booth, a fully screened booth or a large fan or fans positioned to blow air across areas where

insects are most likely to alight on food items or food service equipment. The fan(s) must be large enough to be effective in

creating an air flow sufficient enough to deter insects from alighting. A large box fan or pedestal fan is generally acceptable.

5. Equipment provided for maintaining potentially hazardous foods (foods requiring refrigeration such as meat, dairy, egg and cooked

vegetable products) at safe temperatures such as refrigerators, freezers, coolers with ice and/or warmer cabinets. Potentially

hazardous foods maintained at temperatures below 45 degrees Fahrenheit or above 140 degrees Fahrenheit.

6. Conveniently located, approved restroom facilities available.

ADDITIONAL CONSIDERATIONS:

1. Food items offered for sale must be from an approved source. Receipts and invoices may be required to verify the source of any

foods offered to the public or their ingredients. Foods prepared in unapproved facilities such as a kitchen in a private residence

are prohibited.

2. Wiping cloths while being used must be kept clean and sanitized through the use of an approved sanitizing solution. Storage of

wiping cloths in the sanitizing solution between uses is required.

3. Test papers will be required for testing of sanitizer concentration in the sanitizing rinse of the utensil sanitizing station and in

wiping cloth storage containers.

4. Handling of ready-to-eat foods must be minimized by use of utensils, disposable gloves, deli papers, etc.

5. Foods must be heated rapidly to required cooking temperatures using equipment designed for the purpose prior to being held

above 140o Fahrenheit for long term hot storage.

6. Appropriate thermometers must be provided for monitoring food and food storage equipment temperatures.

7. Bulk processing of potentially hazardous foods at temporary sites is prohibited.

8. Only menu items requiring limited on site preparation with regard to cutting, assembly and cooking will be allowed.

9. Food handlers must practice good hygiene. Clothing and aprons must be clean. Hair restraints must be provided.

10. Trash/garbage containers appropriate to the situation with tight-fitting lids must be provided. Refuse must be properly contained

so as not to attract insects, rodents, birds or other vermin.

11. Each Vendor can purchase the items required for a sanitation station from Masterpiece Creations at the Northern Kentucky

Convention Center. Pricing is as follows: Hand washing stations NOT required but encouraged.

10 oz. Soap

3 Bus Tubs

One West RiverCenter Blvd. Covington, KY 41011

(859) 261-1500

(859) 392-7704 Fax

www.nkycc.com

FOOD SERVICE RELATED EXHIBITOR EQUIPMENT USE GUIDELINES

(Exhibits - Demonstrations - Sampling)

The following guidelines have been established in compliance with the

Commonwealth of Kentucky’s fire code.

I. Guidelines A) The frying or deep-frying of foods is prohibited unless used in conjunction with a hooded

exhaust system equipped with an internal fire suppression system. This activity can be

accommodated exclusively in the 1st Floor Event Halls with approval of the Executive Director

of Center.

The use of propane tanks is not allowed anywhere within the building.

B) Foods may be warmed and maintained at safe temperatures (as defined in

the health codes) with the use of the following equipment. Non-stick cooking spray such as

PAM or Crisco spray is permissible with the following:

Electric Warmer

Electric Grill

Electric Skillet

Microwave Oven

Chaffing Dishes & Warmers using Sterno (wick type)

Toaster Oven

Crock Pot

Toaster

Heat Lamps

Portable Butane Burner Unit

Convection Ovens

II. Exhibitor Reminders Exhibitors are reminded to place electrical service requests, using the Center’s form, well

in advance of their show dates. These requirements may affect booth or table placement.

Exhibitors are also reminded that no foods are allowed to be sold within the Center.

Food products may be given away in compliance with the Center’s Food Sample policy.

Exhibitors are required to provide protection to the floor. (plastic sheeting and/or

plastic sheeting covered with carpet is acceptable) This is also required anywhere food

is being prepared.

All food shows will be exclusively held in the Center’s 1st Floor Event Halls. Exhibitors are required to provide a properly rated fire extinguisher for their cooking area.

For questions please call (859) 261-1500 and ask for the Convention Services

Department.

One West RiverCenter Blvd., Covington, KY 41011 (859) 261-

1500 (859) 392-7704 Fax

www.nkycc.com

Welcome to the Northern Kentucky Convention Center!

We look forward to

2016 Annual Conference

June 18 - June 22, 2016

Below are the instructions on locating the order forms for services provided by the Convention Services

Team of the Northern Kentucky Convention Center. Please remember, prompt receipt of these forms

by the Center will ensure delivery of service as well as the discount rate (forms will not be processed

without payment).

SERVICES PROVIDED Electric Motorized Equipment Permit

Water Food & Beverage

Compressed Air Food & Beverage Samples

Telecommunications/ Internet Food Handling Guidelines Audio-Visual Rentals Computer & Networking

Sign & Banner Hanging

ORDERS

To mail, fax or e-mail your order form, please visit our website http://www.nkycc.com/exhibitor and enter the access code provided to

access all Service Orders.

Event or Show: Kentucky School Nutrition 2016 Annual Conference

Advanced Rate Deadline Date: June 10, 2016

Access Code: ksn2016

Please note that placing your order in advance ensures you an opportunity to save a considerable amount of money on your required

services. Orders and payments not received prior the advanced rate deadline date will receive standard pricing.

PAYMENT Check, money order, Visa, MasterCard. The STANDARD price rate listed on all orders will

automatically be charged for all service orders received after above stated “Advanced Rate

Deadline Date”.

THANK YOU FOR YOUR COOPERATION, AND WE WISH YOU A SUCCESSFUL EVENT. PLEASE LET US KNOW HOW WE CAN ASSIST YOU!

CONVENTION SERVICES (859) 261-1500

services@nkycc.com

See additional document attached to email for specific exhibit hall information and

ordering.

I. Program Information Company: __________________________________

Address: ___________________________________

City: _________ State: _______ Zip: ____________

Phone: _____________________________________

Website Address: _____________________________

II. Exhibitor Contact Show Contact Person: _________________________

Contact Phone #: _____________________________

Contact Email Address: ________________________

Address (if different from above): _________________________

City: _________ State: _______ Zip: _____________

III. Broker (If Applicable) Broker Contact Name: _________________________

Booth Preference

1. ____________ 2. ___________ 3. ___________

4. ____________5. ___________ 6. ___________

List of competitors and/or which companies you do not

want to be near: _______________________________

____________________________________________

____________________________________________

IV. Payment and Authorization The signature below hereby authorizes the Kentucky School Nutrition Association (KSNA) to assign exhibit space in accordance with the Exhibitor’s choice wherever possible. First priority is given to our Gold and Silver Partners. If the Exhibitor’s choice is not available, KSNA will assign the next best available space. The Signature below acknowledges receipt and agrees to abide by the official terms and conditions, the booth payment schedule and to all conditions under which exhibit space is leased to KSNA. Payment online available at: www.KYSNA.org ⃝ Check ⃝Visa ⃝MasterCard ⃝Discover

Credit card payments will incur a $25.00 convenience

fee. Checks should be made to: KSNA

V. Order Booth Space Only □____ 10’x 10’ booth(s) @ $825.00 $________ Gold Partnership □____ Gold Partnership @ $2,220.00 $________ Includes 1 free booth (see page 2 for other partnership opportunities) □____ Additional Booths @ $660.00 ea. $________ Silver Partnership □____ Silver Partnership @$1,650.00 $________ Includes 1 free booth (see page 2 for other partnership opportunities) □____ Additional Booths @ $660.00 ea. $________

Corporate Membership □____ Corporate Membership @ 350.00 $________ (does not include booth) Booth Space Total $________ Advertising in Fall/Spring Challenger See Specifications Below

Non-Partners

□_____Full Page Ad @$900.00 $________ □_____Half-Page Ad @$600.00 $________ □_____Quarter-Page Ad @$300.00 $________ □_____ Single ¼ page ad in Fall @$200.00 S________ □_____ Single ¼ page ad in Spr.@$200.00 S________ Advertising in Fall/Spr. Challenger-

Gold & Silver Partners See Specifications Below □_____Full Page Ad @$300.00 $________ □_____Half-Page Ad @$150.00 $________ □_____Quarter-Page Ad FREE $____0___ Advertising Total $_______ Additional Meal Tickets Non-Partners □_____ Monday Evening @$40.00 each $_________ □_____ Tuesday Evening @ $40.00 each $_________ □_____ Wednesday Brunch @$40.00 ea. $_________ Gold & Silver Partners (1 set Free) Please indicate if attending

□_____ Monday Evening @$40.00 each $________ □_____ Tuesday Evening @ $40.00 each $________ □_____ Wednesday Brunch @$40.00 ea. $________ Additional Tickets Please indicate # attending

□_____ Monday Evening @$40.00 each $_________ □_____ Tuesday Evening @ $40.00 each $_________ □_____ Wednesday Brunch @$40.00 ea. $_________ Meal Ticket Total $_________ Totals: Booth Space Total $_________ Advertising Total $_________ Meal Ticket Total $_________ Overall Total $_________

Signature: __________________________

Exhibit Space Application/Contract KSNA Food and Equipment Exhibits, June 21, 2016, Northern Kentucky Convention Center

Mail to: KSNA c/o Marty Flynn 305 Crillon Drive, Lexington, KY 40503 Email: martyflynnKSNA@gmail.com FAX: 859-303-7832

Ad Specifications Ad pages in The Challenger are 81/2 x 11” and printed in

COLOR. 3 Ad sizes available. See prices above.

Payment due prior to established deadline dates.

Full Page – 7 ½ wide, 10” high Half Page – 7 ½ wide, 4 ¾ high

Quarter Page – 3 ¾ “wide, 4 ¾” high

Submit in JPEG High Resolution; Tiff High Resolution; PDF

High Resolution. All formats should include fonts & graphics.