SUBMITTED BY

AJAY ANTONY MAMPILLI

REGISTER NO: 721513631002

UNDER THE GUIDENCE OF

MR. SATISH SIR (MBA)

(ASSISTANT PROFESSOR DEPT OF MANAGEMENT STUDIES)

NEHRU INSTITUTE OF INFORMATION TECHNOLOGY AND MANAGAMENT

NEHRU GARDENS, THIRUMALAYAMPALAYAM

COIMBATORE

(YEAR 2013- 2015)

1

DECLARATION

I, the undersigned ______________________, declare that the Project Report titled as, “

AN 0RGANISATION STUDY IN KELTRON CONTROLS” submitted by me for partial

fulfillment of Master of Business Administration (M.B.A.) is the original record of the project

work carried out by me during the period from ______________ to _________________, under

the guidance of PROF. SRI SATISH and the same has not formed the basis for the award of any

degree, diploma, association, fellowship, titles – in or for any other Statutory University or

Autonomous Institutions functioning in India or abroad imparting higher education in

Management.

Date: _________ AJAY ANTONY MAMPILLI

Place: COIMBATORE MBA 3rd SEM

Roll No : 02

2

Acknowledgement

At the start, I would like to express my sincere gratitude to PROF. SATISH , my project

guide from NEHRU INSTITUTE OF INFORMATION TECHNOLOGY AND

MANAGEMAENT,COIMBATORE for successful completion of a project in partial fulfillment

of Master of Business Administration (M.B.A.) under his / her able guidance to allow me to

work on such an interesting subject. He / She provided me proper and correct direction for

completion of project work. His / Her continuous guidance during the course of project helped

me in channelizing my efforts, quite appropriately.

I am also thankful to Mr. Ganapathy the manager of KELTRON CONTROLS, for

guidance given and cooperation extended for carrying out the project.

I am also thankful to all the respondents and friends who have helped me to conclude the

contents of the project in decent and presentable manner.

Date: _________ AJAY ANTONY MAMPILLI

Place: COIMBATORE MBA 3rd SEM

Roll No : 02

3

TABLE OF CONTENTS

Serial No

CONTENTS Page No.

1

2

3

4

5

6

Introduction

History of company

Company Profile

Product:PNG,towed arrays,PLC

KCL-Organization Chart

Departments

Planning Department

Marketing Department

Manufacturing Department

Plant Engineering Department

Calibration Department

Quality Assurance Department

Finance Department

Engineering And Design Department

Human Resource & Administrating Department

Research And Development

Electronic Data Processing Department

Etching & Forming Department

06

08

10

14

15

16

17

19

22

25

28

30

33

38

40

45

47

49

4

7

8

9

10

SWOT Analysis

Findings & Recommendation

Conclusion

Bibliography

50

51

52

53

5

CHAPTERISATION

CHAPTER 1:

Deals with introduction of the study, scope of the study and limitation.

CHAPTER 2:

History

CHAPTER 3:

Company profile ,Organisational structure,Departments,swot analysis

CHAPTER 4:

Findings and Recommendations

CHAPTER 5:

Conclusion, Biblography

6

CHAPTER 1

INTRODUCTION

This Organization Study conducted at Keltron controls, aroor. The objectives of the

study is identified the function of departments in the organization.

1.1 Need and Significance of Study

Management principles can be taught in class rooms but managerial skills can be

developed in an individual only. When he is trained so. As job are rare and lots of

people are equally qualified what makes the student different is his familiarity with

corporate practices, processes and this study is also attempt to make the trainee familiar

with a public sector manufacturing company.

1.2. Objectives of the Study

To know the Organizational structure of the Company

To know the functions of various Departments such as Marketing, Finance,

Production, Human Resource Management, etc.

To gain practical knowledge about the functioning of various departments of the

organization.

To understand the works relationship with Technology and Organization by

studying work practices.

7

1.3 Scope of Study

The study is intended to provide managerial insight to a management student. If will

enable him to take up responsibilities of a manager at ease and provide him more

confidence. The scope of the study is confined to a few selected departments and their

functions. The trainee may also get a feel about how business executives operate in their

work settings.

1.4 Methodology

“An Organization Study” conducted at KELTRON is based on a descriptive study. The data

collection were both from primary and secondary sources

The primary source of data collection includes consultation with top management,

interviews with employees, informal talks with employees and observations. The secondary

sources of data collection were the annual reports, Departmental reports, catalogues, etc.

1.5 SCHEME OF REPORTING

This report is presented in five chapters. The first chapter introduces the study by

highlighting the need for the study, the study objectives, methodology and scheme of

reporting. The second chapter on History of Company. Third chapter describes profile of

Keltron controls Ltd.. The fourth chapter describes the detailed study of different

departments in which the trainee had under gone the training.

8

CHAPTER 2

HISTORY OF THE COMPANY

The history of KELTRON – Kerala State Electronics Development Corporation

Ltd. - is a saga of innovation in electronics. From being a pioneer in 1973; to the role of a trend-

setter, today the Organization – Keltron - has been the catalysis for the development of

electronics industry in Kerala. The tag line launching a state owned electronics enterprise, more

than a quarter century ago, read “spearheading an electronics revolution in Kerala”. It was

indeed an experiment by Government of Kerala (The Industries minister Sri. TV Thomas & the

founder Chairman & Managing Director Sri. KPP Nambiar) to transform the laid-back,

picturesque Kerala state known for its spices, natural beauty, Kathakali and Onam boat races,

to an arena for industrial and technological development based primarily on Electronics.

That was in fact how Keltron was born headed by the founder Chairman & Managing Director

Sri. KPP Nambiar in the capital city of Kerala State – Thiruvananthapuram. Today he has an

unique position in the Indian Electronics scenario as the father of electronics in India.

Within five years of its inception, Keltron had set up a production centre in every

district of the state. More than 5,000 people were engaged directly or indirectly by Keltron for

the manufacture of electronic goods. The model of a state-owned electronics corporation was so

successful that several other states in India followed suit; launching their own electronics

development corporations.

A quarter century later, Keltron after having contributed significantly to the the

state and substantially to the Industrial community of the nation and to the exchequer, set about

transforming Trivandrum, the capital city of Kerala, into one of the major electronics hubs of the

country. Today the city is home to techno-park, the internationally known technology park, a

long cherished dream come true of the founder Chairman & Managing Director – Sri. KPP

9

Nambiar - where thousands of talented men and women participate in the development of a

burgeoning information technology industry. Thus Keltron has in effect triggered a revolution

that still keeps churning out its benefits to individuals and institutions in different parts of the

world, touching different walks of human life and continuing in its quest to Innovate Products &

Processes and Services that would add further value to the livelihood areas of the country,

supporting real time industrial growth.

Keltron has been making things happen since 1973 starting with spearheading an

electronics revolution in the country to being the most sustainable electronics corporation in the

state sector. “ Relitronics” – that was the word used by for the products and services of Keltron

by the visionary founder i.e.: “Reliable Electronic products and services”. A strong infra-

structure, enterprising team of enthusiastic in-mates, innovative operational methods, accent on

quality and customer-orientation are the core competencies of the organization which has made

things happen all these years. Large pool of Experienced Technical man power, expertise in high

quality manufacturing is the direct result of the highly skilled, multi-disciplinary team of

graduate engineers, project managers and a skilled workforce with a proven track record in

complex precision manufacturing. Now the visibility of Keltron is very much evident.

Currently Keltron employs a work force of 2000 of which 400 are engineers who

possess extensive hands-on experience in technology integration and adoption, high-Tech

manufacturing operations and in managing turn-key projects. Man power at space electronics

section has been specially trained at Indian space Research Organization (ISRO) in high

reliability soldering, harnessing and QC. Keltron also provides technical man power to major

organization like ONGC and VSSC and collaborators like Hitachi Japan. Country wide sales

network - Keltron has an all India Sales network in place with full-fledged Marketing offices in

Mumbai, Delhi, Kolkata, Chennai, Bangalore, Hyderabad and Trivandrum to provide the

quickest possible service to customer.

10

CHAPTER 3

COMPANY PROFILE

Introduction

Keltron Controls, a division of KSEDC was set up in 1979 to introduce the-state-

of-the-art-technology in the field of Control and Instrumentation (C&I) to the power and process

industries in the country. Keltron Controls commenced its operation with the signing of technical

collaboration agreement with Controle Bailey, France for their sophisticated, versatile electronic

analogue control technology- the 9020 system. At that point of time operations of the Division

are focused on system design, Engineering, Manufacturing, Field Erection & Commissioning

and Project management of Thermal Power sector and Process Control sector instrumentation

systems. The division’s operations include manufacture of panels and other C&I Systems and

Instruments also. Thus the focus was entirely on C&I business.

THE CLASSIC ERA.(1979 to 1999)

Ever since its inception, KELTRON CONTROLS has offered cost effective, State-

of-the-art Engineering solutions in Control & Instrumentation and Process Automation to Core

sectors like Power, Steel, Petrochemicals, Oil & Natural Gas, Fertilizers, Aluminium and

Cement Industries. The Division has brought-in the latest Control & Instrumentation

Technology into the country, covering such as Sensing Elements, Monitoring Hardware, Final

Control Elements, Actuators, and Control and Automation software.

With an Annual turn Over of Rs.600 Million and manpower base of over 600

personnel, Keltron Controls specialized in system Engineering and Design, Manufacturing,

Software Development, Quality Controls, Erection & Commissioning and Customer support

11

services (AMCs etc.). The rich tradition of KELTRON in the field of Electronics gave

KELTRON CONTROLS a leading edge in Technology Assimilation, Research and

development. With its increasing capability to undertake Turn-Key projects in Control,

Along with other complementing systems like Programmable Logic Controllers, Open

loop Logic System, Sequential Events recorders, Valve position Controllers and Multi-window

Alarm Annunciation Systems, and the unit ensured complete in-house solution towards total

automation solution integration. Thus the division was sailing smooth with the classic and

traditional industrial structuring of well defined broad spectrum departments:

1. MARKETING: The division was equipped with well established marketing network

backed by qualified and experienced professionals assisting the customers in selecting

right products for specific applications in the core sectors.

2. PROJECT MANAGEMENT: The project team provided the customers with single

point contact and co-ordinated with various departments and for the support services

required for the customers.

3. SYSTEM DESIGN & ENGINEERING: The design team comprised of qualified and

experienced engineers specialized in process technologies to create optimum engineering

solutions. The Divisions Engineering capabilities had gained International acceptance

through associations with its collaborators for overseas contracts in Singapore, Nigeria,

Philippines.

4. SOFTWARE: A dedicated group of experienced application software engineers worked

to provide real-time software solutions on a variety of hardware platforms. This group

also provided software support services the collaborators for their overseas contracts etc.

5. MANUFACTURING: The sophisticated manufacturing unit of Keltron controls covers

a floor area of 13,000 sq.meters spread over 18 acres of land in Aroor. This unit houses:

12

Fully equipped, air conditioned Electronic assembly shop for component

insertion, soldering, testing, calibration of PCBs, including computerized in-

circuit testers, cabinets wiring and system integration & testing.

Machine shop for precision machining of critical components

Painting shop for high quality surface finish

Assembly line for Analyzers, transmitters and pneumatic products.

6. QUALITY ASSURANCE: Divisions Total Quality Management always ensured and

directed at constant improvement and development of products and servicesTotal quality

management efforts match the companies set standards of excellance to ensure that the

customers receive ZERO defect systems.

7. ERECTION & COMMISSIONING: In any Turn-Key project execution environment

Erection & Commissioning are two important overall functions. The division is

committed to comprehensive customer support at every stage of contract execution up to

the final responsive after sales service.

Electronics, Bangalore as well as into shipping instrumentation in association with Cochin

Shipyard Ltd (STSG). Also the division is a major supplier of technical manpower to ONGC for

their rig operation & maintenance. As there is very good manufacturing infrastructure for

Electronics, Electrical and Mechanical products and services, the division offers Contract

Manufacturing Services to clients from abroad and India.

3.2 THE ORGANISATION

Presently the Division is headed by Chief General Manager (CGM) and supported

by a team of well qualified and experienced Engineers and Technicians & other Professionals

from commerce, Finance & HR etc fields. At present the operations of Keltron Controls division

is based on FOUR independent Strategic Business Units (SBUs) and each SBU is self-profit-

generating-center. The activities of SBUs are supported by common service groups (CSGs).

Under the division head SBUs are independently looked after by SBU Heads.

13

APPLICATION/CUSTOMERS

Electrolyte capacitors are widely used in TV sets, VCR, Radios, Tape recorders, Telephone

instruments, Motors, Electronic exchanges, Communication equipments, Defense

equipments etc.

The present customers include major Indian companies like BEL, ITI, C-DOT, HCI,

Tata Telecom, Onida, Sharp India, Videocon, Crompton Greaves, Kirloskar and other

small OEMS serviced through dealer network.

MISSION

“ We aim at maximum satisfaction to our customers by providing goods which meet

the requirements. We are committed to achieve our goal with the involvement of employer at

all levels”

VISION

“To re-build Keltron into Rs1000 crores company in five years time –frame and make it a NAVRATNA of the country”

14

PRODUCT

1.PROGRAMMABLE LOGIC CONTROLLER

A Programmable Logic Controller, or PLC for short, is simply a special computer

device used for industrial control systems. They are used in many industries such as oil

refineries, manufacturing lines, conveyor systems and so on. Where ever there is a need to

control devices the PLC provides a flexible way to "softwire" the components together.

The basic units have a CPU (a computer processor) that is dedicated to run one program

that monitors a series of different inputs and logically manipulates the outputs for the desired

control.  They are meant to be very flexible in how they can be programmed while also providing

the advantages of high reliability (no program crashes or mechanical failures), compact and

economical over traditional control systems.

2.PNEUMATIC PRODUCTS GROUP (PNG)

The Pneumatic Business Group is engaged in the business of Pneumatic Actuators

using Power Cylinder. KELTRON is in the business of Pneumatic Actuators using Power

Cylinders since 1979. KELTRON Pneumatic Actuators are in service in almost all the Thermal

Power Plants, Captive Power Plants, and Steam Generating Units of various Process Plants etc.

These double acting pneumatic actuators accurately operate and position regulating devices such

as dampers, fan inlet vanes, rheostats, butterfly valves etc. KELTRON actuators can operate

outdoors in corrosive, dusty and high temperature atmosphere with a proper selection of

materials and accessories. To operate under such adverse conditions, they are fitted with a hard

chromium plated steel piston rod, stainless steel tubing and connections, suitable sealing, bellows

and coated with epoxy paint to make all these devices weather proof.

3.TOWED ARRAYS

Towed array sonar is a sonar array that is towed behind a submarine or surface ship. It is

basically a long cable, up to 5 km, with hydrophones that is trailed behind the ship when

deployed. The hydrophones are placed at specific distances along the cable. Towed arrays are

used for the detection of missiles and location of submarines

15

KELTRON-ORGANIZATION CHART

16

MD

PLNG

MRKG

MFG-1

MFG-2

MFG-3

MFG-4

PE

CAL

QA

E & D

HRD

R & D

E & F

FN

EDP

PLANNING DEPARTMENT

In Keltron planning is done in all department on the annual intend from top

management, marketing department and planning department will prepare an annual budget

based on the marketing trend, demand and price existing in the market. After getting

the approval of Managing Director the Annual Budget is send to the marketing

department and other proposed departments other than preparing the annual budget the

planning department is also engaged in preparing a quarterly and monthly budgets to

meet market requirements. They arrange short-list; in which non-availability of material

is listed initiative taken by the purchase department is highlighted. Purchase department

makes arrangement for providing materials and after receiving materials work order is

issued to production department. After inspecting the Raw Material’s they are given to

stores which would be then put in production.

PLANNING DEPARTMENT- ORGANIZATION CHART

17

HOD

OIC

TYPIST ASSISTANT ASSISTANT TYPIST

DUTIES

Planning department has to look after the rework of capacitors, standardization of

work and even tool room fabrication. The primary duty of planning department is to

reduce wastage from each department, wastage including time, material, finance, motion

etc. reducing the congestion in stores by using FIFO method is also taken into

consideration. It keeps production control that is according to the plan and sees to it that

cost can be reduced in manufacturing. It also takes into consideration whether men and

material are running in full capacity.

SCOPE

Manufacturing of Aluminum electrolyte capacitors and related production activities.

Forming of aluminum foil.

Job work for sub-contracted items.

Rework of capacitors.

Tool room fabrication and miscellaneous job work.

18

MARKETING DEPARTMENT

Marketing is one of the most important operative functions of management. Marketing is a

human activity directed at satisfying needs and wants through exchange process. It includes all

resources and selling activities necessary to direct and facilitate the flow of goods and services

from producers to consumers in the process of distribution. The success of a company depends

on the acceptability of its products in the market.

MARKETING DEPARTMENT ORGANIZATION CHART

19

MARKETING MANAGER

SENIOR OFFICER SENIOR OFFICER

SECTION ASSISTANT

SECTION ASSISTANT

SECTION ASSISTANT

SECTION ASSISTANT

OBJECTIVES

To fulfill customers needs

To increase sales

4 P’S OF MARKETING MIX

As Marketing Department n of every other organization here also they focus on the

marketing mix i.e.; 4P’s which are this;

1. Product

2. Price

3. Place

4. Promotion

Product

The product of KCL is the pcbs,arrays,pneumatics. These are industrial oriented product

which is a component of electronic goods like TV, Refrigerator, and Computers and defence

etc.

Price

The price of capacitors are fixed in such a way that is not too high, that customers

cannot afford it nor too low that they cannot incur the cost of production. Comparatively

the price of capacitors of KCL high but even then they are able to withstand in the

market because of the good quality. Price is fixed on the basis of the cost, demand and

competition.

20

Place

KCL carries out their sales through

Authorized Dealers

Direct Sales

All over India KCL have dealers network. It has branches in cities namely; Ahmadabad,

Bangalore, Calcutta, Delhi, Chennai, Hyderabad, Trivandrum.

The company sells the product to authorized dealers who sell it to the retailers which

are sold by them to ultimate customers. Dealers are given discounts and the company

offers additional discounts in case of quick payment and to regular customers.

Company fixes target sales for the dealers and if they succeed in meeting the fixed

target they are offered commission at the end of the year. Some of their customers are

given discounts on the basis of the turnover which is termed as Turnover discount.

KCL is also engaged in direct sales to the customers in case it’s a bulk order.

Promotion

The product of KCL is a component which is an industrial product and therefore

they need not use any form of advertisement. But they do take part in exhibitions and

conduct seminars to promote their product. Thus they do not require huge investment for

sales promotion.

21

MANUFACTURING DEPARTMENT

KCL has state of the art manufacturing facility equipped with latest automatic

and semiautomatic production machinery and test equipments. It has also the capability

to design and develop meeting national or international customer specifications. The

company has, for the first time in India, developed the technology for forming of high

and low voltage foils in its in-house forming plant. In fact, KCL is the only company

for manufacturing all Towed Arrays, Pneumatic Acculators, Programmable Logic Controllers

PNEUMATIC PRODUCTS GROUP (PNG)

The Pneumatic Business Group is engaged in the business of Pneumatic Actuators

using Power Cylinder. KELTRON is in the business of Pneumatic Actuators using Power

Cylinders since 1979. KELTRON Pneumatic Actuators are in service in almost all the Thermal

Power Plants, Captive Power Plants, and Steam Generating Units of various Process Plants etc.

These double acting pneumatic actuators accurately operate and position regulating devices such

as dampers, fan inlet vanes, rheostats, butterfly valves etc. KELTRON actuators can operate

outdoors in corrosive, dusty and high temperature atmosphere with a proper selection of

materials and accessories. To operate under such adverse conditions, they are fitted with a hard

chromium plated steel piston rod, stainless steel tubing and connections, suitable sealing, bellows

and coated with epoxy paint to make all these devices weather proof.

KELTRON Pneumatic Actuators are preferred by OEMs like Boiler manufacturers

(BHEL, ALSTOM, THERMAX, IJT, CVL, etc.) as well as Boiler Auxiliaries (Fan / SADC /

SCOOP Tube Coupling) manufacturing (C.DOCTAIRE, VOITH, BCPL, BILT, PEMPRIL,

etc.). The Group has supplied about 35,000 units of Pneumatic Actuators and they are working in

almost all the Power Plants spread all over in India.

22

PNEUMATIC POWER CYLINDERS

KELTRON CONTROLS manufactures a wide range of pneumatic instruments in

collaboration with Control Bailey. Pneumatic Power Cylinders manufactured by KELTRON

CONTROLS have been installed around 25,000 locations all over India at different power plants

and process plants.

Pneumatics is a section of technology that deals with the study and application of

pressurized gas to effect mechanical motion.

Pneumatic systems are extensively used in industry, where factories are commonly

plumbed with compressed air or compressed inert gases. This is because a centrally located and

electrically powered compressor that powers cylinders and other pneumatic devices through

solenoid valves is often able to provide motive power in a cheaper, safer, more flexible, and

more reliable way than a large number of electric motors and actuators.

TOWED ARRAYS

Towed array sonar is a sonar array that is towed behind a submarine or surface ship. It is

basically a long cable, up to 5 km, with hydrophones that is trailed behind the ship when

deployed. The hydrophones are placed at specific distances along the cable. Towed arrays are

used for the detection of missiles and location of submarines

23

A hydrophone (Greek "hydro" = "water" and "phone" = "sound") is a microphone

designed to be used underwater for recording or listening to underwater sound. Most

hydrophones are based on a piezoelectric transducer that generates electricity when subjected to

a pressure change. Such piezoelectric materials, or transducers can convert a sound signal into an

electrical signal since sound is a pressure wave. A hydrophone can "listen" to sound in air, but

will be less sensitive due to its design as having a good acoustic impedance match to water, the

denser fluid. Likewise, a microphone can be buried in the ground, or immersed in water if it is

put in a waterproof container, but will give similarly poor performance due to the similarly bad

acoustic impedance match.

PROGRAMMABLE LOGIC CONTROLLER

A Programmable Logic Controller, or PLC for short, is simply a special computer

device used for industrial control systems. They are used in many industries such as oil

refineries, manufacturing lines, conveyor systems and so on. Where ever there is a need to

control devices the PLC provides a flexible way to "softwire" the components together.

The basic units have a CPU (a computer processor) that is dedicated to run one program

that monitors a series of different inputs and logically manipulates the outputs for the desired

control.  They are meant to be very flexible in how they can be programmed.

24

PLANT ENGIEERING DEPARTMENT

In KCL, Plant engineering Department takes care of the maintenance of Keltrone.

Maintenance is that function of manufacturing management that is concerned with the

day-to-day problem of keeping the physical plant in good operating condition. The main

function of Plant Engineering Department is for maintenance of machines and also for

providing controlled environment for production activities, In KCCL, maintenance is

carried under 5 heads namely;

Mechanical maintenance

Electrical maintenance

Electronics maintenance

Preventive maintenance

MAINTANENCE DEPARTMENT – ORGANIZATION CHART

25

1) MECHANICAL MAINTENANCE

26

PLANT MANAGER

PREVENTIVE MAINTENANCE

ELECTRICAL MAINTENANCE

ELECTRONICS MAINTENANCE

CIVIL MAINTENANCE

MECHANICAL MAINTENANCE

Breakdown maintenance of equipment in case of breakdown of a predominantly

mechanical in nature.

Adjustment of production machines for ensuring continuous process capability

Operation of services equipment like air conditioning, plant air compressors etc.

2) ELECTRICAL MAINTENANCE

Breakdown maintenance of equipment in case of breakdown of predominantly

electrical in nature.

Adjustment of production machine of a personality electrical in nature.

Operation and maintenance of electrical utility services.

Liaison with stores to ensure proper inventory control of spares electrical.

3) ELECTRONIC MAINTENANCE

Breakdown maintenance of equipment in case of breakdown of a predominantly

electronics in nature.

Adjustment of production machines of a personality electronic in nature.

Breakdown maintenance or repair of electronic utility equipment, assessing and

testing instruments and calibration of equipments.

Liaison with stores to ensure proper inventory control of spares electronics.

4) PREVENTIVE MAINTENANCE

Making preventive maintenance plan and schedule.

5) CIVIL MAINTENANCE

Planning and arranging maintenance of civil structure, buildings, roads and such other

facility

CALIBRATION DEPARTMENT27

Measurement are made using a of instrumental ranging from very simple to

extremely sophisticated. We must have confidence that all those measuring instruments are

giving us valid useful data that confidence is provided by Calibration.

Calibration is the set of operation of determining the values of errors of measuring devices to traceable standard. The set of operation which establish under specific condition, the relationship between values of represented by a material measure or a reference material and the corresponding values by the standards.

CALIBRATION DEPARTMENT- ORGANIZATION CHART

TECHNICIAN

OBJECTIVES

28

HEAD OF DEPARTMENT

OFFICER IN CHARGE

TECHNICIAN TECHNICIAN

To control calibrate at prescribed intervals and maintain inspection measuring test

equipments used by Manufacturing Department and Quality Assurance Department so

that required measurement capabilities is maintained.

Maintain calibrate records for complete set of instrument.

Evaluation of external sources of calibration for adequate facility and also for

traceability to National/International standards.

ELEMEMENTS OF CALIBRATION

Adequacy of standards

Calibration

Traceability

Recall system

Calibration records

Labeling practice

Calibration intervals and adjustment techniques

Environmental controls

Outside calibration source.

CALIBRATION PROCESS

Calibration makes sure reading that correct. Various steps make up the whole calibration

process for the company.

Calibration is used word wide the Head office of the calibration is at Paris. In India the

Main Branch is at Delhi. All other calibration departments in companies are said to be the

branches of calibration.

QUALITY ASSURANCE DEPARTMENT

29

The Quality Assurance Department (QAD) function includes central examination and

administration, which has to be within an Organization.It certifies automatically and free

from the influence of production that has been performed in accordance with specific

procedure and material or components to meet the preceded specification. KCL has got a

well dominated and implemented quality system.

Organization chart- Quality Assurance Department

FUNCTIONS

30

Head of Department

OIC/SIC IN PROCESS INSPECTION, FINAL INSPECTION & LIFE TEST OF MB/MS

OIC/SIC RECEVING INSPECTION

OIC/SIC FINAL INSPECTION. RADIAL/AXIAL

IN PROCESS INSPECTION

LIFE TEST FINAL INSPECTION

FINAL INSPECTION RADIAL/AXIAL

FOIL TESTRAW MATERIAL COMPOUNDS

INSPECTORSINSPECTORS INSPECTORSINSPECTORS

This department is primarily concerned with ensuring quality of the quality of the

product by way of inspection, which may be categorized as follows:

1. Raw Material Inspection

2. Patrol Inspection

3. Final Inspection

Raw Material Inspection

The materials which are imported for production are being inspected and the

quality is assured. Some materials require 100% conformance as specified. Those materials

that do not give 100% conformance are not accepted because it may adversely affect the

quality of the finished products. It is accepted on deviation confirming to the standard

fixed by the quality department. After the raw materials are imported it will be checked

with the company’s own standard, if there is major deviation, then at the same time if it

can be Utilized under certain conditions without affecting the end requirements, the

materials is cleared as acceptance on condition and is called conditional clearance.

RAW MATERIAL INSPECTION

In Process or Patrol Inspection

31

PASSED [100% CONFIRMING TO SPECIFICATION]

PASSED [100% CONFIRMING TO SPECIFICATION]

PASSED [100% CONFIRMING TO SPECIFICATION]

. Here the inspector goes to the inspection is done to check whether the product

after each process satisfies the confirmed .

Outgoing Inspection

KCL produce 500k-600k capacitors per day – quality controller checks the output by a

sample of particular units which is under the hire standards 10673.

FINAL INSPECTION/ TEST

FINANCE DEPARTMENT

32

MANUFACTURING

MANUFACTURING HOT TO QUALITY ASSURANCE

INSPECTION & MINOR COSTING

COLLECT SAMPLES IS 10673

PASSED

HOD QA

HOD QA

MRB

DISPOSAL STORES

RECEIPT

ACCEPTED IS IN

ACCEPTED ON DEVIATION

Finance has been defined as the source of money. It studies the principle and raising,

administering and controlling of funds in business. The nature of financial management

refers to its functions, scope and objectives. The scope and coverage of financial

management have undergone fundamental changes. In the early year of its evolution it was

regarded as a branch of economics relating to the raising of funds. But now, in current

literatures pertaining to this growing discipline the scope has changed tremendously so

as to include in addition to the raising of funds, the efficient use of available resources.

This concept is now universally accepted and recognized.

Financial management is concerned with planning, organizing, directing and controlling

financial activities of an organization. It is concerned with sources and uses of the fund. It is

related with proper management of fund. The financial functions are:-

Investment or long term asset mix- decision

Financial or capital mix decision

Dividend or profit allocation decision

Liquidity of short-term asset mix decision

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FINANCE MANGER

PERSONAL SECRETARY

GENERAL ACCOUNTANTSGENERAL ACCOUNTANTS GENERAL ACCOUNTANTS

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OFFICER IN CHARGE OFFICER IN CHARGE(Production)

CASHIER

ACCOUNTANTS ASSISTANTS

HELPER

OFFICER IN CHARGE

ACCOUNTANTS ASSISTANTSACCOUNTANTS

ASSISTANTS

WORK ASSISTANTS

TYPIST

ORGANIZATION CHART-FINANCE DEPARTMENT

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PROCEDURES

Setting various financial performance standards, modifying these time to time.

Preparation of master control budget based on department wise budget,

forward by Head of Departments.

Monitoring of key financial ratios.

Planning and implanting the growth strategy of the organization.

Maintenance account, preparation of annual account, annual reports etc.

Cost study and output.

WORKING CAPITAL MANAGEMENT

Managing funds are required for providing resources like material, man,

machine etc to sustain the operation of the company on a day to day basis. In

addition to owns funds, if the company requires additional working capital, the

terms are negotiated with the lending institutions. Agreement is also made with

bankers for non-fund assistance like establishment and letter of credit in finance

of overseas suppliers, banks guarantee etc.

DIVIDEND

The company has regularly paid dividend to its shareholders since 1985-86. The last

time it paid a dividend of 10% in year 1993-1994.

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AUDIT

The company has efficient external auditors. Moreover there is efficient internal check

system also. Besides this statutory auditors appointed by the company law board

audit the accounts, records of the company. After completing the audit, copy of the

report is sent to the accountant and also presented before the shareholders. If there

are any comments from the auditors, shareholders, the company should provide

sufficient explanation to these comments. In addition to this ISO audit is also carried

out.

ACCOUNTING POLICIES

Cash payment

Cash receipt

Bank payment voucher

Bank receipt

Journal voucher

Purchase journal

Sales journal

General ledger

Control

Office cash

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KEEPING ACCOUNTING RECORDS

Files maintained in the finance and accounts department are kept unlocked

shelves. Current ledgers, books, subsidiary registers, salary sheets are under the

custody of concerned personnel the asset register is kept with the HOD. Rank cash

books, journal books, salary records, purchase journal, sales day book and other

subsidiary register of previous years are kept in the record room adjacent to the

accounts departments. Vouchers pertaining to 8 years are kept in boxes mentioning

names of the vouchers and year on the boxes in the record room.

REVENUE ACCOUNTING POLICIES

The accounts are prepared under the historical cost of accounting and evaluated

on a going concern basis with revenues recognized and expenses accounted. Some

of the revenue accounting policies is:

Fixed assets and depreciation

Inventories

Foreign currency transaction

Deferred tax

ENGINEERING AND DESIGN DEPARTMENT

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For modern products it is useful to document and analyze the design logic. This

means starting with the desired product factors and then identifying the necessary

characteristics for Raw Material and Process steps, such as engineering.

In KCL, the Engineering and Design Department is concerned with preparing bills of

materials, altering materials, giving technical support to the manufactured and making

design, according to the order to suit the customer requirements.

ENGINEERING AND DESIGN – ORGANIZATION CHART

OBJECTIVES

To bring down the product cost by 5% through Engineering and Design.

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HEAD OF DEPARTMENT (ENGINEERING & DESIGN)

OIC/SIC (ENGINEERING & DESIGN) SIC (LIBRARY)

CONFICATION LIBRARY (TECHNICAL)

DESIGN ENGINEERING

To meet the customers requirement for utmost satisfaction of the customers.

RESPONSIBILITIES

Preparation of bill of materials and design specification for electrolyte capacitors.

Preparation of engineering, drawing and design specification and new product

introduction.

Prepare cost data.

HUMAN RESOURCE AND ADMINISTRATION

The basic job of management of any business is the effective utilization of available

human resource for the achievement of business objectives. The human resource in an

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organization should be motivated and managed with utmost care to inspire, encourage

and impel them to contribute their maximum for the achieve of organizational objectives.

They are considered to be the valuable asset because it is people which make other

assets move.

ORGANIZATIONAL CHART – HRD

RECRUITMENT AND PLACEMENT

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GENERAL MANAGER (PERSONNEL & ADMINISTRATION)

MANAGER (PERSONNEL & ADMINISTRATION)

PERSONNEL OFFICER

ADMINISTRATIVE OFFICER

CLERICAL STAFF

ESTATE SECURITYTRANSPORT

Recruitment is the process of searching for the prospective candidates for the

employment and motivating them to apply for the same . This process of searching is

known as recruitment.

In Keltron, policy of recruitment is an ideal one. In Keltron the source of recruitment is

external. Being a public sector company, as and when a vacancy arise the Personnel

Department determines the number of employees and notifies the employment exchange

and appropriate candidates are given by the exchange.

Once an offer to an employee has been extended, accepted then the final stage of

procurement function is conducted. This is called as placement. After selection the employee

is put on a six-month probation period. Only after this probation period his employments

will be regularized. Here, Personnel Department also checks the performance of employees.

TRAINING

When a person joins the organization he/she will be given induction training for a minimum

period of one month. After induction training, the person will be given on-the-job training for a

period of one year. Various other training programs are also arranged on the basis of need

criteria.

PERFORMANCE APPRAISAL

Performance of each executive and employees is evaluated through annual appraisal

forms. In case of non-executives performance appraisal forms are to be filled at the time of

promotion of workman. Promotion is given on the basis of the scores of the appraisal

forms.

WAGES AND SALARY

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Keltron arrived at memorandum of settlement on 15 April 1996; in respect of wages,

allowances and fringe benefits; based on the approval of Government of Kerala, KSEDC

and Trade Unions. In MOS, the terms and conditions are applicable only for workman. It also

contains the rate of fixed DA. For other staff employees there are other MOS.

ADMINISTRATION OF STANDING ORDERS

In Keltron, Standing Orders Act 1946 is applicable to workmen in the industrial employment.

This Standing Order defines company management, workmen, trainee, leave, salary etc. It is

divided into different chapters namely service, workmen classification address and other

particulars, probation, seniority, temporary appointment, transfer, recognition, promotion,

salary, increment, leave etc.

ALLOWANCES AND BENEFITS

Variable Dearness Allowances

It is the allowances given to the ordinary workers every month. It varies every three

months. It is fixed as per All India Consumer Price Index, 1960 series. According to

cost of living index VDA is given at 1% Basic Pay

House Rent Allowances

This is an allowance given to an employee by his employer in order to

compensate the high rates prevailing in big cities. Keltron provides 10% of Basic

Pay.

Conveyance Allowance

It is the allowances used to meet conveyance for performing office duties.

Workmen get Rs.25 as CA.

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Shift Allowances

The general shift is from 8:30am-4:30pm, and other three shifts are from

7:00am- 3:00pm, 3:00pm-11:00pm, and 11:00pm-7:00am the employees who are

in the other three shifts apart from general shift are given compensation known

as shift allowances being Rs.5, Rs.10, and Rs.25.

Food Subsistence Allowance

There is reduction in the price of food by the company to the employees. The

employees should give only one-fourth of the cost of the food. Daily a cup of tea

is free to all employees.

Medical Reimbursement

All employees are eligible for medical reimbursement scheme.

This scheme also includes family members. The amount of benefit is given on the

term of service of the employees.

PROVIDENT FUND

It is the fund that is provided in the future. The fund is credited by a part of the

amount deducted from the salary of employees every month at ascertain rate. When the

retires from the company, he/she receives this amount as lumsum along with interest on

it. In Keltron 12% of the salary is given as PF. The salary being inclusive of allowances.

BONUS

Yearly bonus is given to employees at a minimum rate of 8.35% on salary up to

Rs.3500/month. In this case salary includes Basic pay and Dearness Allowance. Festival

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Allowances should be given to employees at the time of festivals. Marriage Allowances, Home

loan, Vehicle Loan are also provided. Salary is either given directly to employees or

deposited in bank as per employee’s instructions.

BLOOD DONATION FORUM

Keltron is having blood donation forum with assistance from employees for donating

the blood to the needy people. The IT Department helps in checking out blood group. The

management has also decided to allow one day leave for the blood donor.

HOSPITALIZATION LEAVE

Workmen not coming under the preview of ESI scheme will be permitted

hospitalization leave to an extant of 30 days/ 3 years in case of government hospital.

TIME KEEPING

Every employee is given a separate card with a specific number having four digits. The

workers, employees, supervisors and executives have different numbers. A Muster Role is kept

by the organization. Electronic Punching System is used in Keltron to record the time of

entry and exit of each employee. In second half late coming is not allowed. Attendance is

made an important element of employee performance. An employee who is absent foe more

than a fixed number of days, is alerted and if required necessary action is taken

RESEARCH & DEVELOPMENT DEPARTMENT

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The department of Scientific and Industrial Research, Ministry of Science and

Technology, Government of India has approved the in-house research and development

activities of the company.

RESEARCH AND DEVELOPMENT – ORGANIZATION CHART

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HEAD OF DEPARTMENT

SIC ELECTROLYTE DEVELOPMENT

TECHNICAL APPRENTICE

SIC PRODUCTION DEVELOPMENT

TECHNICAL APPRENTICE

Sr. TYPIST

SIC: SECTION- IN- CHARGE

Sr. : SENIOR

FUNCTIONS

The main functions of Research and Department are as below:

Developing high, medium and low voltage forming

Developing technology for editing high voltage Aluminum foil

Updating the manufacturing technology of electrolytic capacitors

Developing electrolyte required for the manufacturing of electrolyte capacitors.

Research and Development plays a crucial role in electronic industry. Innovation and

quality limited are major concerns of this department. If the company has to survive in

the present highly competitive market R&D has to come out with innovative product

and constant up gradation of technology. KCL allocates 0.5% to 1% turnover for R&D

purpose. Research is going on the development of technology for the manufacturing

of electrolyte indigenously. The R&D is trying for the up gradation of technology by

reducing the size of the component par with the Japanese product. The department is

trying for the vertical integration of the manufacturing process.

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ELECTRONIC DATA PROCESSING DEPARTMENT

Computer has become an essential part of organizational proceeding because of the

technology and the data to be processed. Information processing is a major societal activity.

Data Electronic Data Processing helps in inter-organizational electronic exchange of

business documents in a standard format. Computer data processing has prevailed data like

Finance, Personnel, Marketing etc.

ELECTRONIC DATA PROCESSING- ORGANIZATION CHART

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EDP ASSISTANT MANAGER

EDP STAFF

EDP STAFF

In KCL, the EDP department was started on 1988 with self centered computer. In

1994, the company installed Local Area Network(LAN) with 15 terminals. This department

can process various types of information such as-

Materials requirement

Pay-roll

Personnel information system

Raw Material inventory

Finance

Finished goods and dispatch

The scope of EDP in an organization is limited but the data that is obtained, the

cost of procuring, processing and storing the data and value of information to the users.

The management plan is to install a separate system to each department by

connecting it to central EDP unit. Through EDP department the company has achieved

lots of new facilities and saving time with the help of new methods, keeping goods in

stores and so on.

RESPONSIBILITY OF HOD

Entering the data

Develop program for various application required by other department head.

Compile and present the data to various departments for analysis and control in

prescribed format

ETCHING AND FORMING DEPARTMENT

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Keltron is also into etching and forming of aluminum foil as part of

diversification, modernization and expansion plant.

FORMING OF ALUMINUM FOIL

Etching and formed aluminum foils are the major raw materials for the production

of electrolytic capacitors. The manufactures of electrolytic capacitors have been importing

this item since the technology for etching and forming of aluminum foil is not available

in India. The company for the first time in India developed the technology for forming

of high voltage and low voltage foil in its in-house forming plant. The plant was

designed and developed by the engineer of the company and forming machine is

fabricated locally.

ETCHING PROJECT

Etching technology for etching of aluminum foil is yet to establish in India. The

DOE approved the research project for 3 years costing Rs 40 lakhs for development of

high voltage etching technology in the company in-house plant. The company has already

developed indigenously the technology for the etching of low and medium gain

capacitors.

SWOT ANALYSIS

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The strength of Keltron is a team of experienced technocrats with smart supporting staffs. It is

the only manufacturer of capacitors in Kerala and its quality is known worldwide.

The weakness is the irregular performance of the organization due to the periodical

changes in government policies especially the imports policy. In public sector

organizations diversification is very slow unlike the private sector, which is also a

weakness. Also the machines are getting obsolete. Also in government organizations recruitment

is a problem.

The opportunities are as the industry is in the electronic field diversification of

products opens ample opportunities for the organization.

The threats are, globalization witnesses dumping of cheap electronic products in

India, which is a threat of Keltron as it is producing capacitors of a higher value.

CHAPTER 4

FINDINGS AND RECOMMENDATIONS

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FINDINGS

Keltron produces high quality products but at a comparatively higher price than its

competitors.

As keltron imports Raw material, import cost is high leading to a loss as the sales price is

not able to cover the loss.

Globalization has had a bad effect on the company.

Government control has also a bad effect on the company, being there has been no

recruitment since many years.

Even though Keltron has short comings, being an electronic goods manufacturer it has

every chance to improve.

RECOMMENDATIONS

The company should try to use its production capacity to the maximum.

The company should try to sell it product at competitive price.

Reduction of cost is a must for the company to survive.

There is a vast scope if the company focus on the IC capacitors since the present demand

is high and is expected to be so in the coming years.

CHAPTER 5

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CONCLUSIONS

A nation’s future and its ability to compute in the global market depend greatly

on how it generates new ideas and innovations in science and technology. Keltron has

initiated steps to create a knowledge center that would catalyze the process of knowledge

assimilation as well its dispensation. Keltron is one of the leading manufacturing

companies in Kerala. It is an ISO 9001 certified functioning company. It has always been able

to provide high quality products. It also has a super Research and Design section that help

in providing capacitors according to the needs of the customers.

It has a committed set of technocrats who work tirelessly for the accomplishment

of the goals of the company. The company provides employment for the handicapped

people giving them high respect. It has a very eco-friendly surrounding helping its

employees to keep a cool atmosphere.

Keltron after its bad play has found a stage where it can make profits. As an

electronic goods manufacturer, it has a bright future ahead, a future belonging to

innovation and simplicity of electronics.

BIBLIOGRAPHY

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Catalogues, Brochures, Annual Reports of Keltrone

Websites

www.keltrone .org.com

www.wikipedia.com

www.google.com

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