juvenile welfare board meeting : 2018 : 10 : 11 : packet

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JWB Agendas/Minutes/Historical Audits Juvenile Welfare Board of Pinellas County

10-11-2018

Juvenile Welfare Board Meeting : 2018 : 10 : 11 : Packet Juvenile Welfare Board Meeting : 2018 : 10 : 11 : Packet

Juvenile Welfare Board of Pinellas County.

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BOARD MEETING

Thursday, October 11, 2018 @ 9:00 AM

Juvenile Welfare Board 14155 58th Street North Conference Room 191

Clearwater, FL 33760

REVISED AGENDA

I. CALL TO ORDER

II. CONSENT ITEMS

A. Approve Board Minutes for September 5, 2018 B. Accept Financial Report for August and September 2018 C. Approve Minutes for September 5, 2018 First TRIM Hearing D. Approve Minutes for September 18, 2018 Final TRIM Hearing

III. ACTION ITEMS

A. Approve Children’s Literacy at Faith-Based Organizations Invitation to Negotiate (ITN) B. Approve Infant Safe Sleep Awareness Month Proclamation

IV. PRESENTATIONS

A. Sleep Baby Safely Campaign Update – April Putzulu, Strategic Communications Manager; William Pellan, District Six Medical Examiner Office – Director of Investigations; and Dr. Angus Jameson, Pinellas County EMS Medical Director

B. Eckerd Connects Report – Dr. Chris Card, Chief of Community Based Care C. Sanderlin Center Report – Dr. Celeste Thomas, Executive Director

V. CHIEF EXECUTIVE OFFICER’S REPORT

VI. INFORMATION ITEMS

A. Legislative Report B. Early Learning Coalition Report C. Eckerd Connects Reports

D. Program and Financial Monitoring Information E. Non-Competitive Procurements F. Open and Pending Solicitations G. Personnel Report H. Calendar of Events I. Communications and Media Report

VII. OPEN AGENDA

The Juvenile Welfare Board welcomes input from the public. Public Presentation Procedures are available to assist with addressing the Board. Requests for special funding are not appropriate during the Open Agenda.

VIII. ADJOURN

Future Meetings of the Board

Monday, October 22, 2018 @ 1:30 PM Executive Committee Meeting

JWB Conference Room 105

Thursday, November 8, 2018 @ 9:00 AM JWB Board Meeting @


Thursday, December 13, 2018 @ 9:00 AM JWB Board Meeting @


Tuesday, December 18, 2018 @ 2:00 PM Finance Committee Meeting


Thursday, January 10, 2019 @ 9:00 AM JWB Board Meeting @


2018 JWB Children’s Summit

Friday, December 14, 2018

8:00 – 10:00 AM

St. Petersburg College

Seminole Campus/Conference Center

9200 113th Street North

Seminole, FL

ANNIVERSARIES

Starr Silver Sixteen Years

Karen Boggess Thirteen Years

Rebecca Albert Eight Years

Paul Webb Two Years

Desmon Newton Two Years

Notice: These meetings are subject to audio and video recording at any time. 10/09/18 @ 10:10 AM

BOARD MEETING

WEDNESDAY, SEPTEMBER 5, 2018

DIRECTLY FOLLOWING THE 3:30 PM

FINANCE COMMITTEE MEETING

JUVENILE WELFARE BOARD

14155 58TH STREET NORTH

CONFERENCE ROOM 191

CLEARWATER, FL 33760

MINUTES

Juvenile Welfare Board of Pinellas County Page 1

I. CALL TO ORDER

Mr. Brian Aungst, Jr., Board Chair, called the meeting to order at 3:37 PM. He asked Dr. James

Sewell to lead the Pledge of Allegiance followed by a moment of silence on the passing of former

Florida Department of Children and Families Secretary, and State Representative, Mr. George

Sheldon.

Dr. Sewell offered brief comments eulogizing Mr. Sheldon.

Attendee Name Title Status

Brian Aungst, Jr. Board Chair Present

Susan Rolston Board Vice Chair Present

Rick Butler Board Secretary Present

Bob Dillinger Public Defender Present

Michael Grego Superintendent Present

Bernie McCabe State Attorney Present

Michael Mikurak Board Member Present

James Millican Board Member Present

Patrice Moore Sixth Judicial Court Judge Absent

Karen Seel Pinellas County Commissioner Present

James Sewell Board Member Present

II. CONSENT ITEMS

A. Approve Board Minutes for July 12, 2018

B. Accept Financial Report for July 2018

Mr. Aungst asked for a motion to approve the Consent Items.

The Consent Items passed unanimously without questions or discussion.

ACTION: Mr. Michael Mikurak moved to approve the Consent Items as presented; seconded

by Division Chief James Millican. No further discussion, all in favor; motion

carried.

Minutes Juvenile Welfare Board of Pinellas County September 5, 2018


III. ACTION ITEMS

A. Ratify Finance Committee Recommendations from August 22, 2018

Mr. Bernie McCabe stated the three recommendations and called for a motion.

1. Approve Administrative Service Organization Request for Proposal (RFP) Award

2. Approve Capital / Non-Operating Request for Applications (RFA) for Release

3. Approve FY18 Budget Reallocation of Early Learning Coalition (ELC) to move $100,000

from VPK All Day to Subsidized Child Care Match

There were no comments or questions.

Commissioner Karen Seel arrived at 3:44 PM.

ACTION: Dr. Sewell moved to Ratify the Finance Committee Recommendations from

August 22, 2018; seconded by Mrs. Susan Rolston. No further discussion, all

in favor; motion carried.

B. Delegate Chief Executive Officer Annual Evaluation Authority to the Executive Committee

Mr. Aungst reviewed the process for the Chief Executive Officer’s (CEO) annual evaluation.

He referred to a copy of the evaluation form and timeline [see attached].

He called Dr. Mary Grace Duffy, a consultant to JWB with Cambridge Hill Partners, Inc., to

the podium to provide additional information. Dr. Duffy explained there are three parts to the

evaluation: the CEO’s self-evaluation, opened-ended questions, and scaled responses on

relationships in alignment with the fiscal year. She announced the evaluation form would be

sent to Board members on Friday, September 7, 2018. Dr. Duffy said the form is to be returned

in electronic or hard copy format, and reminded the members the document must be signed. An

Executive Committee meeting is scheduled for Monday, October 22, 2018 at 1:30 PM to review

the responses to the evaluation with the CEO. The committee’s recommendations will be

presented at the regular Board meeting on Thursday, November 8, 2018.

The Board commented on the improved evaluation process that is tied to goals and measurable

outcomes.

Mr. Aungst said the Board members have the opportunity to recommend changes to the form.

There were no further comments or questions.

ACTION: Dr. Sewell moved to Delegate the Chief Executive Officer Annual Evaluation

Authority to the Executive Committee; seconded by Division Chief Millican.

No further discussion, all in favor; motion carried.

Prior to the Presentations portion of the meeting, Mr. Aungst reminded members of the audience

to complete a public comment card if they wished to speak during the Open Agenda.



IV. PRESENTATIONS

A. Strategic Plan 3rd Quarter Status Update – Ms. Lynda Leedy, Chief Administrative Officer

Ms. Lynda Leedy, Chief Administrative Officer, announced the two presentations listed on the

agenda were combined.

Ms. Leedy began with an overview on how staff is monitoring progress on reaching the goals

of JWB’s Strategic Plan 2017-2020. Three key activities include participation in initiatives,

monitoring program performance, and accounting of expenditures. She referenced the Mid-

Year Performance Report [see attached].

Board members commented that funded agency performance improvement is not apparent in

the performance report. They requested color-coding the performance report with red, yellow,

and green to indicate improvement or the need for further monitoring. The discussion

continued with specific questions to explain the data in the performance review. The Board

members requested comparative and progressive details over the past and current fiscal years.

Mr. Rick Butler asked about assessment of the summer programs. Ms. Judith Warren, Chief

Operating Officer, referred Mr. Butler to Information Item VI.B. Summer Programming 2018.

Ms. Warren said she would provide detailed summer programming information at an upcoming

Board meeting.

Ms. Leedy, Ms. Warren, and Mr. Brian Jaruszewski, Chief Financial Officer, continued the

presentation by reviewing progress on reaching the goals of the strategic plan and trainings

offered within the community.

The Board requested a more immediate response to a question on how JWB can help

overwhelmed single mothers with special needs children.

Dr. Marcie Biddleman responded by explaining the work of the Children’s Mental Health

Initiative that is launching to better connect existing mental health services for children and

families.

During the review of Strengthening Community focus area, Dr. Biddleman explained the

efforts, over time, to license the Neighborhood Family Centers (NFC) through the Pinellas

County Licensing Board. Ms. Colleen Flynn, JWB’s legal counsel, added that there are recent

legislative changes to the Florida licensing regulations that may affect the NFCs.

Board members asked if there were plans to open additional NFCs in South St. Petersburg,

Gulfport, and near the beaches.

Mr. Butler expressed his concern about the demands of licensure. He offered to provide the

Pinellas County Licensing guidelines for the Board to review.

Mr. Jaruszewski asked if there were any additional questions or comments. Mrs. Susan Rolston

requested the performance report include a cost per child at each NFC. There were additional

specific questions pertaining to several funded-agency programs.



The Board restated their preference to code the Mid-Year Performance Report with red,

yellow, and green to indicate where programs stand on total service levels and lapse. Dr.

Biddleman suggested possibly adding a watch list for agencies coded with red or yellow. Board

members also requested the information in an Excel spreadsheet.

B. Mid-Year Performance Report

This Presentation was combined with Item IV.A. Strategic Plan 3rd Quarter Status Update.

V. CHIEF EXECUTIVE OFFICER’S REPORT

Dr. Biddleman introduced four people recently honored by the National Campaign for Grade- Level

Reading for their outstanding contributions and local work on the Pinellas County Early Readers,

Future Leaders Campaign for Grade-Level Reading.

Ms. Donna Sicilian, Executive Director of Student Services, Pinellas County Schools was

recognized for her work on the Every Day Counts Attendance Campaign.

Ms. Katrina Welch, Program Manager, Healthy Families, Department of Health, was recognized for

developing the Read While You Wait program for Women, Infants, and Children (WIC), and

medical offices.

Ms. Gail Ramsdell, Specialist in Early Childhood Education, Pinellas County Schools, was

recognized for her contributions to the Kindergarten Counts Program.

Ms. Erica McCaleb, Countywide Services Coordinator, Pinellas Public Library Cooperative, was

recognized for linking seven public libraries to the BreakSpots, in order to add literacy programs to

the summer lunch program. She also worked to create the 3 for ME program in all Pinellas County

libraries in order for children to borrow three library books without a parent signature and without

any fees or fines for overdue materials.

Pinellas County was also recognized as a Bright Spot within the National Campaign for Grade-Level

Reading. Ms. April Putzulu, Strategic Communications Manager, was recognized for her efforts on

the overall initiative.

Ms. Lariana Forsythe, Chief Executive Officer, Community Action Stops Abuse (CASA) was

introduced as the Tampa Bay Business Journal CEO of the Year.

Dr. Biddleman continued to report on various activities including the faith-based symposium on

youth mental health and the church, the faith-based mini-grants, and the literacy work group.

Dr. Biddleman announced JWB was nationally recognized for the Faces of our Future, the FY17

annual report video. JWB received a Silver Telly Award for Overall Government and Nonprofits.

Ms. Gayle Kellon Christensen, Multimedia Producer, received two Telly Awards: a Silver for Voice

Over, and a Bronze for Editing. Ms. Christensen came to the podium and thanked the Board members

and staff for their contributions.



Dr. Michael Grego questioned the work of the literacy initiative and asked if the group planned to

work in other areas of the county in addition to South St. Petersburg. He recommended participants

from Belleair and Oldsmar be invited to join the planning group. Dr. Biddleman said the group

planned to begin in South St. Petersburg, and intended to branch out to other areas of the county.

VI. INFORMATION ITEMS

Mr. Aungst asked if there were any requests from the Board to discuss the Information Items. There

were no requests.

VII. OPEN AGENDA

Ms. Flynn announced there were several speakers who wished to address the Board and the

following individuals provided their comments on the Faith-Based Literacy Program.

Mr. Preston DH Leonard, I.M.A.

Ms. Deborah D. Figgs-Sanders

Pastor Clarence Williams

Mr. Art O’Hara, Executive Director, R’Club Child Care, Inc., spoke on the After School Program

and NFCs

Ms. Renee Flowers, Pinellas School Board Member

Mr. Aungst began with his personal response to the public comments. He said JWB did its best to

respond to an emergency at the James B. Sanderlin Center to maintain services for children and allow

the staff to continue employment. He said Mr. Art O’Hara, Executive Director, R’Club Child Care,

Inc., wrote a letter on August 30, 2018 to express R’Club’s intent in administering Sanderlin’s faith-

based literacy program. This was after Dr. Biddleman contacted the YMCA of St. Petersburg to

request they continue the program until the end of FY18. Due to the urgency to continue the program

for the children, there was no time to meet with the R’Club’s board.

Dr. Biddleman outlined the technical assistance provided at the Sanderlin Center during the transition

of the faith-based program.

The Board asked if JWB was in a position for the YMCA of St. Petersburg to continue with the faith-

based literacy program in FY19. Dr. Biddleman said the YMCA was prepared and a contract was

executed.

Ms. Flynn explained the 24-hour cancellation without cause clause in JWB’s funded-agency

contracts.

The Board asked if the YMCA reported to JWB on the meeting they planned to schedule with the

Sanderlin community. It was indicated that the YMCA met with four of eight churches. Members

requested the YMCA to report to the Board on the results of the meetings.

The Board discussed the differences among three types of solicitations: a Request for Proposal (RFP),

an Invitation to Negotiate (ITN), and Sole Source Procurement.



Mr. August asked Ms. Flynn if the Board was permitted to make motions during the Open Agenda.

She said the Board was permitted to make a motion to direct staff.

Mr. Mikurak reiterated the importance of listening to the community.

The discussion about solicitations continued.

Mrs. Rolston stated she was in favor of the ITN.

Mr. Aungst asked for a motion.

ACTION: Mrs. Rolston moved to direct staff to prepare an ITN for faith-based literacy services

for the October 11, 2018 regular Board Meeting; seconded by Commissioner Karen

Seel. No further discussion, all in favor; motion carried.

There was no additional discussion.

Mr. Aungst directed Mr. Jaruszewski and staff to prepare an ITN for faith-based literacy services

for the October 11, 2018 regular Board meeting.

Mr. Aungst reminded the Board of the Final TRIM Hearing on Tuesday, September 18, 2018 at

5:15 PM.

Mr. Rick Butler announced staff anniversaries.

Mr. Aungst announced that Governor Rick Scott appointed Ms. Rebecca Kapusta as the Interim

Secretary for the Department of Children and Families, and Mr. Tim Niermann as the Interim

Secretary for the Department of Juvenile Justice.

He then announced the First TRIM Hearing would begin within five minutes.

VIII. ADJOURN

Mr. Aungst moved for adjournment at 5:48 PM. No further discussion, all in favor; motion

carried.

Minutes Submitted by:

Rick Butler

Board Secretary

10/11/18

Board of Directors Meeting

October 11, 2018

Accept Financial Report for August and September

Item II.B.

Recommended Action: Accept Financial Report for August and September

Strategic Plan Alignment: Administration

The August Financial Report is attached. The September report will be distributed when it is received

prior to the October 11, 2018 meeting.

Staff Resource: Brian Jaruszewski

Lynn De la Torre


October 11, 2018

Monthly Board Financial and Investment Report

Item II.B.

Recommended Action:

Issue:

Program:

Budget Impact:

Approve the Monthly Financial and Investment Report

Budget and Investments Accountability

Provider services are presented in aggregate in the report

FY18 Budget

August 31, 2018

Prepared by: Lynn De la Torre, Accounting Manager

• Total Assets increased by $2.7M to $41,357,715 from the prior year amount of $38,656,830.

PRELIMINARY FINANCIAL HIGHLIGHTS

A summary of the major financial highlights include the following:

Total Liabilities decreased by $1.4M to $4,148,611 from the prior year amount of $5,596,491.

Payables decreased by $1.6M from FY17. At the end of August 2018 there was a lower amount that was due to

be paid than at the end of August 2017. Timing contributes to the differences in the balances due at times during

the year.

Accrued Liabilities of $354,394 includes the annual accrual for staff vacation and sick leave and long-term copier

lease amount.

Net Pension Liability is the difference between the total pension liability and the assets set aside to pay current

employees, retirees, and beneficiaries. Net Pension Liability increased $155,142 to $3,643,186 from the prior year

amount of $3,488,044. A portion of the Net Pension Liability is recognized as a current portion - that amount is

$36,145.

Cash and Investments increased from the prior year by $2,232,693. This includes the net amount received from ad valorem tax and interest revenue.

Due from Agencies includes receivables due from the Neighborhood Family Centers for payment activity during

the current month. The FY18 amount was higher than FY17 by $542,048. This amount fluctuates based on the

timing of payments made by the NFCs.

Other receivables includes the current portion of Note Receivable.

Note Receivable represents the remaining portion due to JWB through April 2019 for the purchase of the Pinellas

Park Building by St. Petersburg College.

Capital Assets increased $83,345. The increase is the net effect of additions and deletions that have occurred

throughout the fiscal year.

Deferred Outflow of Resources in the amount of $1,371,919 represents the dollar value of net assets that will be

recognized as consumed or used (paid out) in a future reporting period due to an event that occurred in the

current period. Deferred Outflows increased $119k from the prior year amount of $1,252,538. These amounts

are attributed to JWB's participating in the Florida Retirement System.

• Liabilities:

Deferred Inflow of Resources in the amount of $342,304 represents the dollar value of net assets that will be

recognized as received or (paid in) in a future reporting period due to an event that occurred in the current period.

Deferred Inflows increased $189k from the prior year amount of $153,055. These amounts are attributed to

JWB's participating in the Florida Retirement System.

• Fund Equity:

• Revenues and Expenses:

Property tax revenue year-to-date is $64,548,856 which is higher ($4.3M) than FY17 revenue of $60,200,057.

Although the millage rate has remained constant over the years, property values have increased. The result is an

increase in property tax revenue.

Interest revenue year-to-date is $577,780. Interest revenue includes interest from the Note Receivable and

interest income from investments. There is $35.9M currently invested in BB&T, Regions, the Florida Local

Government Investment Trust (FLGIT) and Florida Prime. (See chart on the Investments page).

Miscellaneous revenue includes the rent received from 2-1-1 Tampa Bay Cares, Inc., and Cooperman Bogue

revenue, including in-kind contributions for the Kids First Awards.

Administration expenses year-to-date are $6,151,087. Of this total, eighty-three percent ($5,112,523) is

personnel expense. Administration expenses are $440k higher than the previous fiscal year-to-date.

Children and Family Program reimbursements include payments of $42,648,437 year-to-date. The month of

August reimbursements totaled $4,952,057. The YTD expenditures are underspent by $9,410,408 and the MTD

are overspent by $219,435.

Total Fund Equity increased $4,078,896 to $38,238,719 from the prior year amount of $34,159,823. Revenue over

expenditures were higher in FY18 by approximately $3.4M; ad valorem as well as interest revenue was higher

than the previous fiscal year which contributed to the increase.

Unspendable Note is the long-term portion of the amount owed to JWB by St. Petersburg College.

Assigned for Spence Award is an amount designated for the annual H. Browning Spence Educational Award.

Assigned Cash Flow Requirement The cash flow requirement is in accordance with JWB's Board policy that states

"restricted funds shall be targeted at a minimum of two months of operating expenses to manage cash in-flows

and out-flows until ad valorem is received."

Unassigned represents the fund balance carryforward from the prior fiscal year.

Excess Revenue/(Expenses) is the remainder of revenues over expenditures for the current year. Tax revenues

begin to be received in late November and increase the balance. This number reflects the spending pace of the

administration and agency payments over the year.

Page 2 of 6

Governmental PCMSFund Funds

Description General General FY 18 FY 17Assets

Cash and Investments 35,778,961$ 119,334$ 35,898,295$ 33,665,602$ Due from Other Governments - - - - Due from Other Agencies 1,522,189 - 1,522,189 980,141 Receivables (Other/Short Term Note) 46,099 - 46,099 44,998Prepaids/Deposits 36,842 - 36,842 12,409Capital Assets, net of accumulated depreciation 3,761,251 - 3,761,251 3,677,906Note Receivable - Long Term 93,039 - 93,039 275,774 Total Assets 41,238,381 119,334 41,357,715 38,656,830

Deferred Outflows of Resources 1,371,919 - 1,371,919 1,252,538 Total Deferred Outflows of Resources 1,371,919 - 1,371,919 1,252,538

Total Assets & Deferred Outflow 42,610,300$ 119,334$ 42,729,634$ 39,909,369$

LiabilitiesVouchers & Accounts Payable 144,515 - 144,515 1,788,646Other Payables 6,516 - 6,516 5,967Accrued Liabilities 354,394 - 354,394 313,835Current portion - Net Pension Liability 36,145 36,145 - Pension Liability (Net) 3,607,041 - 3,607,041 3,488,044Unearned Revenue - - - - Total Liabilities 4,148,611 - 4,148,611 5,596,491

Deferred Inflows of Resources 342,304 - 342,304 153,055 Total Deferred Inflows of Resources 342,304 - 342,304 153,055

Fund Equity

Investment in Fixed Assets 3,749,884 3,749,884 3,643,726Retained Earnings 122,846 122,846 127,634Fund Equity Unreserved Unspendable-Note Receivable 93,039 - 93,039 275,774 Assigned-Spence Education Award 6,318 - 6,318 5,618 Assigned - Cooperman Bogue - - - - Assigned Cash Flow Requirement 11,652,746 - 11,652,746 10,163,154 Unassigned 8,306,348 - 8,306,348 9,019,006 Excess Rev/(Exp) 14,311,050 (3,512) 14,307,538 10,924,911 Total Fund Equity 38,119,385 119,334 38,238,719 34,159,823 Total Liabilities & Fund Equity 42,267,996 119,334 42,387,330 39,756,313

Total Liability & Fund Equity & Deferred Inflow 42,610,300$ 119,334$ 42,729,634$ 39,909,369$

August 31, 2018COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS


TOTALS

Page 3 of 6

FOR PERIOD ENDING August 31, 2018

YTD Y.T.D. YTD Monthly Monthly Monthly FY 18 Forecasted to Forecasted FY 17 Prior Year

Budget Actuals Variance Budget Actuals Variance Budget Receive/Expend Lapse YTD Actuals VarianceREVENUEProperty Taxes 63,804,011$ 64,548,856$ (744,845)$ 18,596$ 23,961$ (5,365)$ 64,124,634$ 63,932,260$ 192,374$ 60,200,057$ 4,348,799Interest - Investments 229,167 577,780 (348,613) 27,500 51,644 (24,144) 250,000 645,500 (395,500) 273,127 304,653 - Note - 4,190 (4,190) - - 0 - - - 7,454 (3,264)Miscellaneous 313,217 207,902 105,315 28,474 - 28,474 341,691 341,691 - 240,241 (32,339)TOTAL REVENUE 64,346,394 65,338,728 (992,334) 74,570 75,605 (1,035) 64,716,325 64,919,451 (203,126) 60,720,879 4,617,849

Administration 7,043,958 6,151,087 892,871 640,360 652,046 (11,686) 7,684,318 7,198,430 485,888 5,711,022 440,065

Children & Families Programs* School Readiness 10,121,788 8,838,092 1,283,696 920,163 603,405 316,758 11,041,951 10,010,840 1,031,111 10,745,102 (1,907,010) School Success 15,405,092 11,853,299 3,551,793 1,400,463 2,069,705 (669,242) 16,805,555 16,176,498 629,057 9,971,457 1,881,842 Prevention of Child Abuse & Neglect 19,808,292 16,347,197 3,461,095 1,800,754 1,789,359 11,395 21,609,046 20,874,661 734,385 16,667,343 (320,146) Strengthening Community 6,723,672 5,609,849 1,113,823 611,243 489,588 121,655 7,334,915 6,616,008 718,907 4,379,225 1,230,624SUB TOTAL CHILDRENS & FAMILIES

PROGRAMS 52,058,845 42,648,437 9,410,408 4,732,622 4,952,057 (219,435) 56,791,467 53,678,007 3,113,460 41,763,127 885,310

Non-Operating: Statutory Fees 1,348,988 1,841,642 (492,654) 283 479 (196) 1,348,988 1,348,988 - 1,711,468 130,174 Technology 836,871 336,025 500,846 76,079 40,954 35,125 912,950 411,490 501,460 554,213 (218,188) Other 66,000 54,000 12,000 6,000 - 6,000 72,000 928,187 (856,187) 56,137 (2,137)Unallocated Future Programming 2,890,228 - 2,890,228 262,748 - 262,748 3,152,976 - 3,152,976 - - SUB TOTAL - NON-OPERATING 5,142,087 2,231,667 2,910,420 345,110 41,433 303,677 5,486,914 2,688,665 2,798,249 2,321,818 (90,151) TOTAL EXPENDITURES 64,244,889 51,031,190 13,213,699 5,718,093 5,645,536 72,557 69,962,699 63,565,102 6,397,597 49,795,967 1,235,224

EXCESS (Deficiency) of Revenue over Expenditures 101,505 14,307,538 (14,206,033) (5,643,522) (5,569,931) (73,591) (5,246,374) 1,354,349 (6,600,723) 10,924,911 3,382,625

RETAINED EARNINGS 122,846 127,634INVESTMENT IN FIXED ASSETS 3,749,884 3,643,726FUND EQUITY - JWB:

Unspendable-Note Receivable 93,039 275,774 Assigned-Spence Education Award 6,318 5,618

Assigned Cash Flow Requirement 11,652,746 10,163,154 Unassigned 8,306,348 9,019,006

TOTAL: 101,505$ 38,238,719$ (14,206,033)$ (5,643,522)$ (5,569,931)$ (73,591)$ (5,246,374)$ 1,354,349$ (6,600,723)$ 34,159,823$ 3,382,625


INTERIM STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE

FY 18

Page 4 of 6

Date Name Amount Description08/13/18 Kforce Varies by employee Temporary staffing for short-time staffing needs

08/21/18 ADT US Holdings $5,847Providing and installing surveillance cameras leveraging the

costar platform currently in the JWB building.

Date Name Amount Description

08/21/18 James B Sanderlin NFC $7,890To transfer funds from Kinship to offset shortfall in Pinellas

Support Team budget due to increased level of service

utilization

08/22/18 James B Sanderlin NFC $34,209To transfer the remaining balance allocation under the JBS

Literacy for Faith Based Organziation program to the JBS

NFC in order to fund the updated wireless/network08/23/18 High Point NFC $9,449 To pay for Council on Accreditation fee


August 31, 2018

CONTRACTS SIGNED THIS MONTH

BUDGET TRANSFERS APPROVED THIS MONTH

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Executive Office Administrative Services Business, Finance &Technology Services

Community Planning,Program Quality

Admin YTD Budget to YTD Expense Comparison

Budget

Expense YTD

-

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

FY 18 FY 17

JWB Revenue and Expense Year to Date

Comparison by Fiscal Year

Revenue

Expense

Page 5 of 6

INVESTMENT REPORT

For Period Ending August 31, 2018

AVERAGEBANK ACCOUNT RATE BALANCE YIELD

BB & T Concentration Account * 3,808,187

Market Investment Account 0.15% 4,126,881 526

REGIONS Investment Sweep Trust Account 1.59% 7,793,541 10,173

Florida Local Government

Investment Trust (FLGIT)Day to Day Fund Account 2.13% 8,907,116 15,719

FLORIDA PRIME Investment Pool - FUND A 2.19% 11,218,618 25,707

35,854,343 52,125

Year To Date Year To Date

ANNUAL BUDGET BUDGET ACTUAL( 3 )

Comparison of YTD

Budget to Actual

(%)

YTD Budget

Variance

250,000 229,167 577,625 252% 348,459$

( 3 ) Includes interest adjustments for the month not reflected in the interim statements.


* This is the main operating account. The account has an earnings credit of .75% applied to the average collected balance in the

account and used to offset services charges. 'There is no interest paid in this account.

Page 6 of 6


October 11, 2018

Monthly Board Financial and Investment Report

Item II.B.

Recommended Action:

Issue:

Program:

Budget Impact:

Approve the Monthly Financial and Investment Report

Budget and Investments Accountability

Provider services are presented in aggregate in the report

FY18 Budget

• Total Assets increased by $1.0M to $35,756,103 from the prior year amount of $34,714,036.

PRELIMINARY FINANCIAL HIGHLIGHTS - UNAUDITED

A summary of the major financial highlights include the following:

September 30, 2018Prepared by: Lynn De la Torre, Accounting Manager

Total Liabilities increased by $284k to $5,785,621 from the prior year amount of $5,501,086.

Payables increased by $83k from FY17. At the end of September 2018 there was a higher amount that was due to be paid than at the end of September 2017. Timing contributes to the differences in the balances due at times during the year.

Accrued Liabilities of $354,394 includes the annual accrual for staff vacation and sick leave and long-term copier lease amount.

Net Pension Liability is the difference between the total pension liability and the assets set aside to pay current employees, retirees, and beneficiaries. Net Pension Liability increased $155,142 to $3,643,186 from the prior year amount of $3,488,044. A portion of the Net Pension Liability is recognized as a current portion - that amount is $36,145.

Cash and Investments increased from the prior year by $1,363,657. This includes the net amount received from ad valorem tax and interest revenue.

Due from Agencies includes receivables due from the Neighborhood Family Centers for payment activity during the current month. The FY18 amount was lower than FY17 by $360,677. This amount fluctuates based on the timing of payments made by the NFCs.

Other receivables includes the current portion of Note Receivable.

Note Receivable represents the remaining portion due to JWB through April 2019 for the purchase of the Pinellas Park Building by St. Petersburg College.

Capital Assets increased $83,345. The increase is the net effect of additions and deletions that have occurred throughout the fiscal year.

Deferred Outflow of Resources in the amount of $1,371,919 represents the dollar value of net assets that will be recognized as consumed or used (paid out) in a future reporting period due to an event that occurred in the current period. Deferred Outflows increased $119k from the prior year amount of $1,252,538. These amounts are attributed to JWB's participating in the Florida Retirement System.

• Liabilities:

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Deferred Inflow of Resources in the amount of $342,304 represents the dollar value of net assets that will be recognized as received or (paid in) in a future reporting period due to an event that occurred in the current period. Deferred Inflows increased $189k from the prior year amount of $153,055. These amounts are attributed to JWB's participating in the Florida Retirement System.

• Fund Equity:

• Revenues and Expenses:

Property tax revenue year-to-date is $64,733,602 which is higher ($4.5M) than FY17 revenue of $60,275,100. Although the millage rate has remained constant over the years, property values have increased. The result is an increase in property tax revenue.

Interest revenue year-to-date is $627,646. Interest revenue includes interest from the Note Receivable and interest income from investments. There is $35.9M currently invested in BB&T, Regions, the Florida Local Government Investment Trust (FLGIT) and Florida Prime. (See chart on the Investments page).

Miscellaneous revenue includes the rent received from 2-1-1 Tampa Bay Cares, Inc., and Cooperman Bogue revenue, including in-kind contributions for the Kids First Awards.

Administration expenses year-to-date are $6,443,710. Of this total, seventy-nine percent ($5,113,596) is personnel expense. Administration expenses are $43k higher than the previous fiscal year-to-date.

Children and Family Program reimbursements include payments of $49,736,688 year-to-date. The month of September reimbursements totaled $6,913,386. The YTD expenditures are underspent by $7,054,779 and the MTD are overspent by $2,180,764.

Total Fund Equity increased $687,663 to $31,000,095 from the prior year amount of $30,312,432. Revenue over expenditures were slightly lower in FY18 by approximately $8k; ad valorem as well as interest revenue was higher than the previous fiscal year which contributed to the increase.

Unspendable Note is the long-term portion of the amount owed to JWB by St. Petersburg College.

Assigned for Spence Award is an amount designated for the annual H. Browning Spence Educational Award.

Assigned Cash Flow Requirement The cash flow requirement is in accordance with JWB's Board policy that states "restricted funds shall be targeted at a minimum of two months of operating expenses to manage cash in-flows and out-flows until ad valorem is received."

Unassigned represents the fund balance carryforward from the prior fiscal year.

Excess Revenue/(Expenses) is the remainder of revenues over expenditures for the current year. Tax revenues begin to be received in late November and increase the balance. This number reflects the spending pace of the administration and agency payments over the year.

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Governmental PCMSFund Funds

Description General General FY 18 FY 17Assets

Cash and Investments 30,682,601$ 116,676$ 30,799,277$ 29,435,620$ Due from Other Governments - - - - Due from Other Agencies 970,087 - 970,087 1,330,764 Receivables (Other/Short Term Note) 93,039 - 93,039 188,014Prepaids/Deposits 132,449 - 132,449 60,460Capital Assets, net of accumulated depreciation 3,761,251 - 3,761,251 3,606,139Note Receivable - Long Term - - - 93,039 Total Assets 35,639,427 116,676 35,756,103 34,714,036

Deferred Outflows of Resources 1,371,919 - 1,371,919 1,252,538 Total Deferred Outflows of Resources 1,371,919 - 1,371,919 1,252,538

Total Assets & Deferred Outflow 37,011,346$ 116,676$ 37,128,022$ 35,966,574$

LiabilitiesVouchers & Accounts Payable 1,781,525 - 1,781,525 1,698,465Other Payables 6,516 - 6,516 5,416Accrued Liabilities 354,394 - 354,394 309,162Current portion - Net Pension Liability 36,145 36,145 - Pension Liability (Net) 3,607,041 - 3,607,041 3,488,044Unearned Revenue - - - - Total Liabilities 5,785,621 - 5,785,621 5,501,086

Deferred Inflows of Resources 342,304 - 342,304 153,055 Total Deferred Inflows of Resources 342,304 - 342,304 153,055

Fund Equity Investment in Fixed Assets 3,749,884 3,749,884 3,576,483Retained Earnings 122,846 122,846 127,634Fund Equity Unreserved Unspendable-Note Receivable 0 - 0 93,039 Assigned-Spence Education Award 6,318 - 6,318 6,318 Assigned - Cooperman Bogue - - - - Assigned Cash Flow Requirement 11,652,746 - 11,652,746 10,163,154 Unassigned 8,399,387 - 8,399,387 9,268,985 Excess Rev/(Exp) 7,075,084 (6,170) 7,068,914 7,076,819 Total Fund Equity 30,883,419 116,676 31,000,095 30,312,432 Total Liabilities & Fund Equity 36,669,040 116,676 36,785,716 35,813,517

Total Liability & Fund Equity & Deferred Inflow 37,011,346$ 116,676$ 37,128,022$ 35,966,574$

September 30, 2018COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS


TOTALS

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FOR PERIOD ENDING September 30, 2018

YTD Y.T.D. YTD Monthly Monthly Monthly FY 18 Forecasted to Forecasted FY 17 Prior Year Budget Actuals Variance Budget Actuals Variance Budget Receive/Expend Lapse YTD Actuals Variance

REVENUEProperty Taxes 63,804,011$ 64,733,602$ (929,591)$ 18,596$ 11,883$ 6,713$ 64,124,634$ 63,782,231$ 342,403$ 60,275,100$ 4,458,502Interest - Investments 250,000 627,646 (377,646) 27,500 59,854 (32,354) 250,000 627,480 (377,480) 284,533 343,113 - Note - 5,034 (5,034) - 843 (843) - - - 9,399 (4,365)Miscellaneous 298,980 213,150 85,830 28,474 5,248 23,226 341,691 341,691 - 256,360 (43,210)TOTAL REVENUE 64,352,990 65,579,432 (1,226,442) 74,570 77,828 (3,258) 64,716,325 64,751,402 (35,077) 60,825,392 4,754,040

Administration 7,684,318 6,443,710 1,240,608 640,360 291,956 348,404 7,684,318 7,198,430 485,888 6,400,393 43,317

Children & Families Programs* School Readiness 11,041,951 10,336,295 705,656 920,163 1,323,340 (403,177) 11,041,951 10,853,110 188,841 9,998,173 338,122 School Success 16,805,555 14,117,968 2,687,587 1,400,463 2,264,669 (864,206) 16,805,555 14,823,866 1,981,689 11,793,716 2,324,252 Prevention of Child Abuse & Neglect 21,609,046 18,914,420 2,694,626 1,800,754 2,567,222 (766,468) 21,609,046 19,860,141 1,748,905 18,603,925 310,495 Strengthening Community 7,334,915 6,368,005 966,910 611,243 758,155 (146,912) 7,334,915 6,686,405 648,510 4,493,481 1,874,524SUB TOTAL CHILDRENS & FAMILIES PROGRAMS 56,791,467 49,736,688 7,054,779 4,732,622 6,913,386 (2,180,764) 56,791,467 52,223,522 4,567,945 44,889,295 4,847,393

Non-Operating: Statutory Fees 1,348,988 1,841,879 (492,891) 283 238 45 1,348,988 1,841,879 (492,891) 1,711,803 130,076 Technology 912,950 429,540 483,410 76,079 93,516 (17,437) 912,950 492,604 420,346 530,053 (100,513) Other 72,000 58,697 13,303 6,000 4,697 1,303 72,000 72,000 - 160,892 (102,195)Unallocated Future Programming 3,152,976 - 3,152,976 262,748 - 262,748 3,152,976 - 3,152,976 56,137 (56,137) SUB TOTAL - NON-OPERATING 5,486,914 2,330,116 3,156,798 345,110 98,451 246,659 5,486,914 2,406,483 3,080,431 2,458,885 (128,769) TOTAL EXPENDITURES 69,962,698 58,510,514 11,452,185 5,718,093 7,303,793 (1,585,700) 69,962,699 61,828,435 8,134,264 53,748,573 4,761,941

EXCESS (Deficiency) of Revenue over Expenditures (5,609,708) 7,068,914 (12,678,627) (5,643,522) (7,225,965) 1,582,443 (5,246,374) 2,922,967 (8,169,341) 7,076,819 (7,901)

RETAINED EARNINGS 122,846 127,634INVESTMENT IN FIXED ASSETS 3,749,884 3,576,483FUND EQUITY - JWB:

Unspendable-Note Receivable - 93,039 Assigned-Spence Education Award 6,318 6,318

Assigned Cash Flow Requirement 11,652,746 10,163,154 Unassigned 8,399,387 9,268,985

TOTAL: (5,609,708)$ 31,000,095$ (12,678,627)$ (5,643,522)$ (7,225,965)$ 1,582,443$ (5,246,374)$ 2,922,967$ (8,169,341)$ 30,312,432$ (7,901)


INTERIM STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE

FY 18

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09/05/18 Affordable Courier Solutions $2,954Courier service to transport boxes of flyers from JWB to three hospitals monthly for 24 months as part of the Preventable Death Initiative

09/12/18 New Horizons $1,475 1 year desktop applications voucher for 10 Microsoft office training

09/14/18 Island Business Solutions $15,000 Great Plains consultant services (Accounting Software)

09/14/18 Extensys, Inc $21,406 Purchase for 7 additional storage disks to provide an additional 9 TB of storage for JWB network storage

09/21/18 Cambridge Hill Partners, Inc. $30,000 Mid-level staff training and development. Other related tasks as assigned by Dr. Biddleman

09/21/18 Early Learning Coalition of Pinellas County, Inc.

N/A Interagency Agreement for Data Sharing

09/26/18 BMR Consulting, LLC $50,000Dr. Barbara Morrison-Rodriquez , assist staff in documenting performance and effectiveness of JWB-funded programs and activities

09/28/18 CertiPay, Inc. $20,000 Technical Assistance to JWB & NFCs for HR

09/28/18 Insightly $6,198

Provide advanced contact database system to have a centralized place where contacts can be created, edited, and classified into groups and easily queried for mail merges and mass emails (up to 15 licenses)

09/28/18 Fiona Potter $25,000

Provide consulting and professional facilitation services related to the development of various collective impact initiatives aimed at addressing complex issues facing Pinellas County children and their families. Contractor will also deliver professional development training and coaching related to public speaking for JWB leadership and other employees.


09/05/18 Early Learning Coalition $100,000Reallocate dollars from VPK All Day Program to ELC Subsidized Child Care Match which allows more children in Pinellas County to be served. It would reduce the wait list

JUVENILE WELFARE BOARDSeptember 30, 2018

CONTRACTS SIGNED THIS MONTH

BUDGET TRANSFERS APPROVED THIS MONTH

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Executive Office Administrative Services Business, Finance &Technology Services

Community Planning,Program Quality

Admin YTD Budget to YTD Expense Comparison

Budget

Expense YTD

-

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

FY 18 FY 17

JWB Revenue and Expense Year to Date Comparison by Fiscal Year

Revenue

Expense

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INVESTMENT REPORTFor Period Ending September 30, 2018

AVERAGEBANK ACCOUNT RATE BALANCE YIELD

BB & T Concentration Account * 1,654,708 Market Investment Account 0.15% 4,127,390 509

REGIONS Investment Sweep Trust Account 1.63% 7,803,914 10,373 Florida Local Government Investment Trust (FLGIT)

Day to Day Fund Account 2.21% 8,922,846 15,730

FLORIDA PRIME Investment Pool - FUND A 2.97% 8,241,859 23,242

30,750,717 49,854

Year To Date Year To Date

ANNUAL BUDGET BUDGET ACTUAL( 3 )Comparison of YTD

Budget to Actual (%)

YTD Budget Variance

250,000 250,000 627,480 251% 377,480$

( 3 ) Includes interest adjustments for the month not reflected in the interim statements.


* This is the main operating account. The account has an earnings credit of .75% applied to the average collected balance in the account and used to offset services charges. 'There is no interest paid in this account.


October 11, 2018

Minutes of September 5, 2018 First TRIM Hearing

to Adopt the Tentative Millage Rate and Tentative

Budget for FY19

Item II.C.

PRESENT: Brian Aungst, Jr., Chair; Susan Rolston, Vice-Chair; Rick Butler, Secretary; Honorable Bob

Dillinger; Dr. Michael Grego; Honorable Bernie McCabe; Michael Mikurak; Division Chief

James Millican; Commissioner Karen Seel; Dr. James Sewell; Attorney Colleen Flynn

ABSENT: Honorable Patrice Moore

I. CALL TO ORDER

Mr. Brian Aungst, Jr., called the Hearing to order at 5:57 PM for public comment on the Juvenile

Welfare Board’s FY19 Budget.

II. PRESENTATION OF PROPOSED FY19 TENTATIVE MILLAGE RATE

Mr. Brian Jaruszewski, Chief Financial Officer, presented an explanation on the Proposed FY19

Tentative Millage Rate.

Mr. Aungst stated the JWB Board will be voting to adopt the following:

Tentative Millage Rate for FY19 (.8981)

III. PUBLIC COMMENT

Mr. Aungst asked if anyone in the audience wished to address the Board.

Comments from the Public: None

IV. RESOLUTION

Mr. Aungst asked Dr. Marcie Biddleman, Chief Executive Officer, to read the resolution

regarding the millage.

2

RESOLUTION FY19-01

TENTATIVE HEARING

A RESOLUTION OF THE JUVENILE WELFARE BOARD OF PINELLAS

COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM

TAXES FOR PINELLAS COUNTY FOR FISCAL YEAER 2019; PROVIDING FOR AN

EFFECTIVE DATE.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida on September 5,

2018, adopted Fiscal Year Tentative Millage Rate following a public hearing as required by

Florida Statute 200.065.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida held a public hearing

as required by Florida Statute 200.065; and

WHEREAS, the Gross Taxable Value for Operating Purposes not exempt from taxation

within Pinellas County has been certified by the County Property Appraiser to the Juvenile

Welfare Board as $79,417,253,029.

NOW, THEREFORE, BE IT RESOLVED by the Juvenile Welfare Board of Pinellas

County, Florida, that:

1. The FY19 operating millage rate is .8981 mills which is greater than the rolled-back

rate of .8416 mills by 6.71%.

2. This resolution shall take effect immediately upon its adoption.

Mr. Aungst called for a motion and a second to adopt the millage resolution.

ACTION: Mr. Bernie McCabe moved to adopt the tentative millage rate (.8981) for FY19;

seconded by Dr. James Sewell.

Mr. Aungst then asked for a Roll Call vote.

ACTION: Joan Chamo, Executive Assistant/Clerk of the Board, called on each Board

member for their vote. No further discussion, all in favor; motion carried

unanimously.

V. PRESENTATION OF PROPOSED FY19 TENTATIVE BUDGET

Mr. Jaruszewski presented an explanation on the Proposed FY19 Tentative Budget.


Tentative Budget for FY19 ($94,285,994)

3

VI. PUBLIC COMMENT

Mr. Aungst asked if there was any Comments or Questions. There were none.

VII. RESOLUTION

Dr. Marcie Biddleman, Chief Executive Officer was asked to read the resolution regarding the

FY19 budget.

RESOLUTION FY19-02

TENTATIVE HEARING


COUNTY, FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR FISCAL YEAR

2019; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida, on September 5,

2018, held a public hearing as required by Florida Statute 200.065; and

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida set forth the

appropriations and revenue estimate for the Budget for FY19 in the amount of $94,285,994;



1. The Fiscal Year 2019 Tentative Budget be adopted.


Mr. Aungst called for a motion and a second to adopt the budget resolution. Mr. Aungst asked

if there was any discussion from the Board.

Mr. McCabe asked for clarification on the head count in the literacy program from the regular

Board meeting.

Dr. Biddleman replied there are 264 children with eight available sites (churches). At this time,

two churches do not have any children at them.

Mr. Dillinger mentioned that it was talked about having a trophy room named after Mr. Ray Neri,

and Mrs. Maria Edmonds.

ACTION: Dr. Sewell moved to adopt the tentative budget ($94,285,994 for FY19; seconded

by Mr. Rick Butler.


4

ACTION: Joan Chamo, Executive Assistant/Clerk of the Board called on each Board


unanimously.

VIII. ADJOURNMENT

Mr. Aungst moved to adjourn at 6:06 PM. No further discussion; all in favor; motion

carried.


Rick Butler

Board Secretary

10/11/2018 (jc)


October 11, 2018

Minutes of September 18, 2018 Final TRIM Hearing to

Adopt the Final Millage Rate and Final Budget for FY19

Item II.D.

PRESENT: Brian Aungst, Jr., Chair, Susan Rolston, Vice-Chair; Honorable Rick Butler, Secretary;

Honorable Bob Dillinger; Honorable Bernie McCabe; Michael Mikurak; Division Chief Jim

Millican; Honorable Patrice Moore; Commissioner Karen Seel; Dr. James Sewell; Attorney

Colleen Flynn

ABSENT: Dr. Michael A. Grego

I. CALL TO ORDER

Mr. Brian Aungst, Jr., called the Hearing to order at 5:16 PM for public comment on the Juvenile

Welfare Board’s FY19 Millage Rate and Budget.

II. PRESENTATION OF FY19 FINAL MILLAGE RATE

Mr. Brian Jaruszewski, Chief Financial Officer, presented the Proposed FY19 Final Millage Rate.


Final Millage Rate for FY19 (.8981)

III. PUBLIC COMMENT

Mr. Aungst asked if anyone in the audience wished to address the Board regarding the Millage

Rate.

Comments from the Public: None

IV. RESOLUTION

Mr. Aungst asked Dr. Marcie Biddleman, Chief Executive Officer, to read the resolution regarding

the millage.

2

RESOLUTION FY19-03

FINAL HEARING

A RESOLUTION OF THE JUVENILE WELFARE BOARD OF PINELLAS COUNTY,

FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR

PINELLAS COUNTY FOR FISCAL YEAR 2019; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida on September 18, 2018,

adopted Fiscal Year Final Millage Rate following a public hearing as required by Florida Statute

200.065.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida held a public hearing as

required by Florida Statute 200.065; and

WHEREAS, the Gross Taxable Value for Operating Purposes not exempt from taxation within

Pinellas County has been certified by the County Property Appraiser to the Juvenile Welfare Board as

$79,417,253,029.



1. The FY19 operating millage rate is .8981 mills which is greater than the rolled-back rate of

.8416 mills by 6.71%.


Mr. Aungst called for a motion and a second to adopt the millage resolution. Mr. Aungst asked if

there was any discussion from the Board. There was none.

ACTION: Dr. James Sewell moved to adopt the millage resolution (.8981) for Fiscal Year

2019; seconded by Mr. Michael Mikurak.




unanimously.

V. PRESENTATION OF FY19 FINAL BUDGET

Mr. Jaruszewski presented the Proposed FY19 Final Budget.


Final Budget for FY19 ($94,285,994)

Mr. Bernie McCabe asked what was included in the non-administration portion of the General

Government Budget.

3

Mr. Jaruszewski replied statutory fees that are paid to the Property Appraiser, and the Tax Collector

is included.

Mr. Bob Dillinger asked if we can change the total amount of the budget that was approved at the last

TRIM Hearing to this TRIM Hearing

Mr. Jaruszewski indicated that should stay the same. Budget amendments can be done starting

October 1, 2018.

VI. PUBLIC COMMENT

Mr. Aungst asked if there was any public comments or questions regarding the budget.

Mr. James Holt and Mr. Frank Peterman provided their comments on the Faith-Based Literacy

Program.

VII. RESOLUTION

Dr. Biddleman, Chief Executive Officer, was asked to read the resolution regarding the budget.

RESOLUTION FY19-04

FINAL HEARING


COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2019;

PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida, on September 18,

2018 held a public hearing as required by Florida Statute 200.065; and

WHEREAS, the Juvenile Welfare Board of Pinellas County, Florida set forth the

appropriations and revenue estimate for the Budget for Fiscal Year 2019 in the amount of

$94,285,994;



1. The Fiscal Year 2019 Final Budget be adopted.


Mr. Aungst called for a motion and a second to adopt the budget resolution. Mr. Aungst asked if

there was any discussion from the Board. There was none.

ACTION: Division Chief Millican moved to adopt the final budget ($94,285,994) for Fiscal

Year 2019; seconded by Mr. Mikurak.

4




unanimously.

Mr. Aungst said this concludes the Agenda for this final of two TRIM Hearings.

VIII. ADJOURNMENT

Mr. Aungst moved to adjourn at 5:35 PM. No further discussion; all in favor; motion

carried.


Rick Butler

Board Secretary

10/11/2018 (jc)


October 11, 2018

Approve Children’s Literacy at Faith-Based

Organizations Invitation to Negotiate

Item III.A.

Recommended Action: Approve Children’s Literacy at Faith-Based Organizations Invitation to

Negotiate

Strategic Plan Alignment: School Success

JWB staff are seeking approval to release the Children’s Literacy at Faith-Based Organizations

Invitation to Negotiate (ITN). The purpose of the solicitation is to select a Respondent to provide a

high quality, after-school and summer literacy and academic support program at faith-based sites in

the South St. Petersburg area. This ITN aligns with Strategy 2.3 in JWB’s 2017-2020 Strategic Plan,

which is to “involve the business and faith-based communities in a collective impact approach to

providing before and after-school programming for youth”.

An evaluation committee comprised of the JWB Executive Team will evaluate and rank the

submittals to the ITN. The Evaluation Committee will present the scores for each Submittal and the

Committee’s recommendations to the Board to select a shortlist of Respondents for negotiation. The

intended Action Item at the November Board meeting will be to authorize JWB to negotiate with a

provider(s) to deliver the specified services with an “up to” amount based on the Evaluation

Committee’s recommendation, with the ultimate goal of awarding a contract to the selected

Respondent.

The Evaluation Committee will evaluate and score the Submittals using the following criteria and

points:

Evaluation Criteria Points

Experience and Qualifications 40%

Approach to Scope of Work – Service Delivery and Performance Measures 30%

Approach to Scope of Work – Collaboration and Site Development 30%

Total Potential Points 100%

The timeline for the ITN is as follows:

Date Activity

10/11/2018 ITN Released

10/17/2018 Deadline for Receipt of Questions by 12:00 PM EST

10/19/2018 Written Responses to Questions Released

10/22/2018 Optional Technical Assistance Review by Appointment

10/24/2018 Submittal Due Date by 12:00 PM EST

10/30/2018 Evaluation Committee Meeting at 9:30 AM, JWB, Room 191

11/08/2018 Present Recommendations to the Board to Shortlist Respondents for

Negotiation at 9:00 AM, JWB, Room 191

11/13/2018 and

11/15/2018

Negotiation with Top Respondent(s) at 9:30 AM, JWB Room 105

11/16/2018 Announce Intent to Award

12/01/2018 Anticipated Contract Effective Date

The ITN is attached for review and discussion.

Attachment: Draft Children’s Literacy at Faith-Based Organizations Invitation to Negotiate

Staff Resource: Brian Jaruszewski

Diana Carro

Lorrayne Hayes

2

INVITATION TO NEGOTIATE

for

Children’s Literacy at Faith-Based Organizations

SUBMISSION DUE DATE AND TIME

Wednesday, October 24, 2018 Noon EST

DELIVERY OF SUBMITTALS

Qualifications must be submitted via email to [email protected]

Juvenile Welfare Board of Pinellas County

14155 58th Street North, Suite 100

Clearwater, FL 33760

(727) 453-5600


Children’s Literacy at Faith-Based Organizations

ITN 2 | P a g e

Table of Contents

1. INSTRUCTIONS ............................................................................................................................................... 3

2. SCOPE OF WORK .......................................................................................................................................... 11

3. SUBMITTAL REQUIREMENTS ................................................................................................................... 14

FORM 1 –SUBMITTAL SIGNATURE FORM ...................................................................................................... 15

Children’s Literacy at Faith-Based Organizations ITN 3 | P a g e

1. INSTRUCTIONS

1.1 JUVENILE WELFARE BOARD OF PINELLAS COUNTY

The Juvenile Welfare Board of Pinellas County (JWB) was established in 1946 as the nation’s first

countywide agency investing dedicated property tax revenues to better the lives of children and families.

JWB was created by a Special Act and is an Independent Special District pursuant to F.S. Ch. 189. Guided

by its mission, JWB invests in partnerships, innovation, and advocacy to strengthen Pinellas County

children and families. JWB’s efforts also strengthen neighborhoods, communities, and schools, making

Pinellas County a better place for everyone to live.

JWB strategically invests in four key areas of focus designed to improve the lives of Pinellas children and

families: School Readiness, School Success, Prevention of Child Abuse and Neglect; and Strengthening

Community. The decision to build supports, allocate resources, and establish partnerships is further

guided by a set of principles that include a commitment to quality, prioritizing early intervention and

prevention resources for the most vulnerable children, investing in promising practices, maintaining public

accountability, and continued flexibility in responding to emerging issues that impact Pinellas children,

especially in JWB’s four key focus areas.

1.2 SCHEDULE OF ACTIVITIES (DATES SUBJECT TO CHANGE)

An addendum will be issued if it is necessary to adjust any of the specific dates and times below and

revised dates will be published on JWB’s website. Thus, please check JWB’s website regularly for any

revisions to the schedule below. Should JWB change any date below after Submittals are received, JWB

will also email the adjusted schedule to any entity making a Submittal.

Date Activity

10/11/2018 ITN Released

10/17/2018 Deadline for Receipt of Questions by 12:00 PM EST

10/19/2018 Written Responses to Questions Released

10/22/2018 Optional Technical Assistance Review by Appointment

10/24/2018 Submittal Due Date by 12:00 PM EST

10/30/2018 Evaluation Committee Meeting at 9:30 AM, Juvenile Welfare Board, Room 191

11/08/2018 Present Recommendations to the Board to Shortlist Respondents for Negotiation

at 9:00 AM, Juvenile Welfare Board, Room 191

11/13 and

11/15/20181

Negotiation with Top Respondent(s) at 9:30 AM, Juvenile Welfare Board, Room

105

11/16/2018 Announce Intent to Award

12/01/2018 Anticipated Contract Effective Date

1.3 COMMUNICATION WITH JWB

All Respondent communication concerning this Invitation to Negotiate (ITN) must be directed to the

Budget and Business Services Division. The point of contact is:

1 JWB has scheduled two dates for negotiations and is requesting Respondents to be available on these dates.


Juvenile Welfare Board of Pinellas County Attn: Lorrayne Hayes, Sr. Contract Manager and Purchasing Agent

14155 58TH Street North, Suite 100 Clearwater, FL 33760

[email protected] 727-453-5654

1.4 WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

All questions pertaining to the terms and conditions or scope of work of this ITN must be submitted in

writing to [email protected].

The deadline for questions is October 17, 2018, by 12:00 PM EST. Please use email subject line

“Children’s Literacy at Faith-Based Organizations ITN Question”. Beyond that date and time, questions

will not be answered.

Written questions and responses will become public record and will be made available via the

website (www.jwbpinellas.org ) on the date identified in section 1.2. Responses to questions may be

handled as an addendum if the response provides clarification to requirements of the ITN. If this occurs,

a written addendum will be posted on the same website, www.jwbpinellas.org from which you obtained

this ITN.

1.5 TECHNICAL ASSISTANCE REVIEW

Respondents may submit a request for a technical assistance review of their Submission to Lorrayne

Hayes, Sr. Contract Manager and Purchasing Agent. Reviews will be conducted by appointment at the

Juvenile Welfare Board on the date identified in section 1.2. The purpose of the technical review is to

review the Submission to see if the Submission includes all critical elements.

1.6 ADA REQUIREMENT FOR PUBLIC MEETINGS

Persons with disabilities requiring reasonable accommodation to participate in public meetings must

submit a request to Joan Chamo via email at: [email protected] or by phone 727-453-5673, at

least 48 hours prior to the meeting.

1.7 ADDENDA ACKNOWLEDGEMENT

Before submitting your Submittal, you should check the website, www.jwbpinellas.org, to download any

addenda that may have been issued. Receipt and acceptance of an addendum, if applicable, is to be

acknowledged by signing and returning the document with the Submittal.

1.8 REQUIREMENTS FOR SIGNING SUBMITTAL

The Submittal Signature Form must be completed. This form must be signed in blue ink by an authorized

representative of the firm as defined below:

If an individual or sole proprietorship, the owner may sign.



http://www.jwbpinellas.org/





If a partnership, a general partner may sign.

If a limited liability company, a “member” may sign or “manager” may sign if so specified by the articles

of organization.

If a corporation (for profit or not-for-profit), the CEO, President or Vice-President may sign.

If another individual is granted authority to sign for one of the types of entities above, and for all other

types of entities, authority to sign must be granted by an official document from the entity authorizing

him/her to sign and must be submitted with the Submittal.

1.9 EXPENSES INCURRED IN PREPARING SUBMITTAL

JWB accepts no responsibility for any expense incurred by the Respondent in the preparation and

presentation of Submittal. Such expenses shall be borne exclusively by the Respondent.

1.10 SUBMITTAL SUBMISSION

Submittals signed by the appropriate principal of the Respondent using the required format provided herein

must be received by email at [email protected] on or before the due date/time identified in section 1.2

to be considered. Late submissions will not be considered.

The email size may not exceed 10MB, however separate emails may be submitted if the Submittal packet

exceeds 10MB.

Submittals must be assembled as listed below:

1. Signed Addenda, if issued

2. Form 1 - Submittal Signature Form (signed)

3. Narrative Response (maximum of 10 pages, not including attachments)

a. Attach a line item budget by program site and administration

b. Attach any letters of support from each program site

It is the responsibility of the Respondent to ensure that the Submittal is received by JWB on time at the right

location. JWB will reply to confirm receipt of all Submittals. Respondents who do not receive an email

confirmation receipt should contact Lorrayne Hayes, Sr. Contract Manager and Purchasing Agent, at 727-

453-5654 to verify email receipt. Respondents are encouraged to respond early. JWB is not responsible

if technical difficulties are encountered during the submission process on submission due date.

1.11 RESERVED RIGHTS

In addition to all other rights of JWB under Florida law, JWB specifically reserves the following:

the right to rank Submittals and negotiate with the most qualified Respondent(s).

the right to select the Submittals that it believes will serve the best interest of JWB.

the right to cancel the entire Invitation to Negotiate.

the right to reject any Submittals as nonresponsive and disqualify without scoring if it contains

substantive exceptions to the terms and conditions of the ITN that cannot be rectified without affecting

the price, quality, delivery or performance of the services being procured.



the right to waive any informalities or non-material irregularities in Submittals.

the right to request any necessary clarifications or Submittal data, provided that information requested

does not change the price, quality, quantity, delivery, or performance time of the services/goods being

procured.

the right to modify existing language and to consider additional proposed language by the Respondent

as it may arise from negotiations.

1.12 EVALUATION

JWB staff will seek to negotiate a contract with the Respondent(s) that submit the best responsive

Submittal. Submittals to this ITN will be evaluated and ranked by an Evaluation Committee comprised

of JWB staff. JWB staff will use the following process to make a recommendation to the Board to select

the highest-ranked Respondents (“shortlist”) within a competitive range for negotiation:

Round 1 Minimum Criteria: The following minimum criteria must be met for Submittals to be

considered for further evaluation. Failure to meet all of these criteria will automatically disqualify the

Respondent’s Submittal from further consideration:

The Submittal is received by the due date and time;

The Submittal Signature Form is signed by an authorized company officer;

The Respondent currently receives program funding from JWB.

Round 2 Evaluation: For those Respondents whose Submittals pass the minimum criteria, the following

criteria, with the points shown for each, will be used by the Evaluation Committee to further evaluate and

score the Submittals and additional information as requested:

Evaluation Criteria Weight

Experience and Qualifications 40%

Approach to Scope of Work – Service Delivery and Performance Measures 30%

Approach to Scope of Work – Collaboration and Site Development 30%

Total Potential Points 100%

Round 3 Ranking of Respondents for Negotiation: The Evaluation Committee presents the scores for

each Submittal and the Committee’s recommendations to the Board to select a shortlist of Respondents

for negotiation.

1.13 CONTRACT NEGOTIATION

JWB may opt to negotiate concurrently with shortlisted Respondents or with only one Respondent should

only one be shortlisted. When negotiations have been completed, JWB staff will award the contract to

the responsive and responsible Respondent that staff determines will provide the best value to JWB.

At any time during the negotiation process, JWB’s reserved rights include but are not limited to:

Schedule additional negotiating sessions with one or more Respondent(s);

Require oral presentations.

Require any or all Respondent(s) to provide additional or revised replies and detailed written

proposals addressing specified topics;


Require any or all Respondent(s) to provide a written best and final offer;

Require any or all Respondent(s) to address services, prices, or conditions offered by any other

Respondent;

Pursue a contract with one more Respondent(s) for the services encompassed by this solicitation, any

addenda thereto, and any request for additional or revised detailed written proposals or request for

best and final offers;

Arrive at an agreement with any Respondent(s), finalized principal contract terms with such status of

or scheduled negotiations with such other Respondent(s);

Decline to conduct further negotiations with any Respondent;

Reopen negotiations with any Respondent;

Take any additional administrative steps deemed necessary in determining the final award, including

additional fact-finding, evaluation, or negotiation where necessary and consistent with the terms of

this ITN; and

Review and rely on relevant information contained in the replies received.

JWB shall publicly post the formal award on JWB’s website within three full business days after the

decision to award an agreement to the Respondent(s) is made. All Respondents will be sent an email with

the notice of award to the email address provided in the Submittals.

Respondent agrees that if awarded, Respondent will enter into a written agreement with JWB to provide

all services required in this ITN, as negotiated. It is anticipated that any such agreement will be effective

for a period of 10 months from date of issuance, to coincide with the end of JWB’s fiscal year 2019 unless

terminated earlier in accordance with the agreement terms.

1.14 TAX EXEMPT STATUS

JWB is exempt from paying sales taxes. JWB’s State Taxpayers Certificate of Exemption Number is 85-

8012646116C-8. JWB is exempt from federal excise tax. All prices should be quoted FOB Clearwater,

FL.

1.15 PUBLIC RECORDS

In accordance with Section 119.071(1)(b), F.S., all Submittals including any and all attachments

submitted shall become public record after thirty (30) days from opening, or earlier if JWB provides

notice of an intended decision before the thirty (30) days expires. If JWB rejects all Submittals and

concurrently provides notice of its intent to reissue the ITN, the rejected Submittals remain exempt from

the public records requirement until such time that JWB provides notice of an intended decision

concerning the reissued ITN or until JWB withdraws the reissued ITN. A Submittal is not exempt from

public record disclosure for longer than twelve (12) months after the initial JWB notice rejecting all

Submittals. Information that is confidential and/or exempt from public record disclosure will not be

produced provided that it is legally required that it not be produced or a specific exemption from

disclosure exists as determined solely by JWB. If you believe you are submitting anything that is

confidential and/or exempt from disclosure you must clearly mark it as set forth in the instructions in

Section 1.16 below. However, the determination of whether something is confidential and/or exempt

from disclosure remains in JWB’s sole discretion.

1.16 TRADE SECRET AND CONFIDENTIAL MATERIALS


All Submittals including any and all attachments submitted become public records as set forth above.

Unless a specific exemption exists from disclosure, all documents submitted will be released in response

to a public records request. If the Submittal includes material which is deemed a trade secret, as defined by

Section 812.081, F.S., the following statement should be included in the Submittal “Trade Secrets as

defined by Section 812.081, F.S. are contained in this Submittal and shall not be used or disclosed by JWB

except for JWB’s purpose of evaluating this Submittal.” However, if a contract is awarded as a result of

the Submittal, JWB shall have the right to use the information designated as trade secrets to the extent

subsequently agreed upon in writing between the Respondent and JWB. This does not limit JWB’s right to

use or disclose the information if the same information is obtained from another source. In addition, each

and every page that contains information that the Respondent contends contains information that is a Trade

Secret as defined by Section 812.081, F.S., must be clearly marked and cite the specific statutory language

that applies to/justifies the legal exclusion, as such by the Respondent prior to submission to JWB.

In addition, if a Respondent believes that a Submittal contains any information that is confidential and/or

exempt from the disclosure requirements of Chapter 119, F.S., each page containing such information must

be clearly marked as such by the Respondent prior to submission along with a citation to a statutory

exemption or other law prohibiting the disclosure of the marked information.

Notwithstanding anything to the contrary, nothing contained in the Submittal shall be deemed or interpreted

to restrict or prevent JWB from complying with the disclosure requirements of Chapter 119, F.S., when

material or information is incorrectly, as determined solely within JWB’s discretion, identified as

confidential and/or exempt from disclosure as a Trade Secret, other statutory exemption or otherwise by

the Respondent.

Respondents are strongly discouraged from submitting any information that the Respondent feels is

confidential and/or exempt from public records disclosure such as information that is a Trade Secret per

812.081 as JWB will comply with the public records law and will make the determination within its sole

discretion as to whether information submitted by a Respondent that a Respondent claims is exempt from

disclosure is in fact, exempt from disclosure. By submitting this Submittal, the Respondent submits all

information at its own risk and covenants not to sue JWB and waives any claim against JWB in connection

with or as a result of any disclosures by JWB of any information contained in the Submittal. By submitting

the Submittal, the Respondent agrees that JWB may use and disclose all information submitted for any

purpose JWB sees fit and that it is within JWB’s sole discretion to determine if any information submitted

is confidential and/or exempt from disclosure.

1.17 PUBLIC ENTITY CRIMES

The Respondent, by submitting a Submittal, attests they have not been placed on the convicted vendor

list.

Per Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor

list following a conviction for a public entity crime may not submit a bid, Submittal, or reply on a contract

to provide any goods or services to a public entity; may not submit a bid, Submittal, or reply on a contract

with a public entity for the construction or repair of a public building or public work; may not submit bids,

Submittal, or replies on leases of real property to a public entity; may not be awarded or perform work as

a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not

transact business with any public entity in excess of the threshold amount provided in s. 287.017 for

https://www.flsenate.gov/Laws/Statutes/2012/287.017


CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor

list.

1.18 CERTIFICATION OF ELIGIBILITY TO SUBMIT BID/SUBMITTAL

The Respondent, by submitting Submittal, attests they are eligible to contract with JWB.

In compliance with F.S. 287.135(a), a firm is ineligible to and may not enter into a contract with JWB if

the firm is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 or, is

engaged in a boycott of Israel. In compliance with F.S. 287.135(b), for contracts of $1 million or more, a

firm is ineligible to and may not enter into a contract a contract with JWB if the firm is (1) is on the

Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the

Iran Petroleum Energy Section List, created pursuant to s. 215.473 or, (2) is engaged in business operations

in Cuba or Syria. By entering into this Agreement, you are certifying that you are eligible to contract with

JWB and are not participating in a boycott of Israel, are not on the Scrutinized Companies with Activities

in Sudan List, are not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List and that you do not have business operations in Cuba or Syria. In addition, this Agreement may be

terminated if firm (1) has found to have submitted a false certification, (2) has been placed on the

Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, (3) has been placed

on the Scrutinized Companies with Activities In Sudan List or the Scrutinized Companies with Activities

in The Iran Petroleum Energy Sector List; or, (4) has been engaged in business operations in Cuba or

Syria.

1.19 CONFLICT OF INTEREST

The Respondent represents that it presently has no interest and shall acquire no interest, either direct or

indirect, which would conflict in any manner with the performance or services required hereunder. The

Respondent further represents that no person having any such interest shall be employed by him/her during

the agreement term and any extensions.

The Respondent shall promptly notify the JWB point of contact, in writing, of all potential conflicts of

interest for any prospective business association, interest, or other circumstance, which may influence or

appear to influence the Respondent’s judgment or quality of services being provided hereunder. Such

written notification shall identify the prospective business association, interest or circumstance, the nature

of work that the Respondent may undertake and request an opinion of JWB as to whether the association,

interest or circumstance would, in the opinion of JWB, constitute a conflict of interest if entered into by

the Respondent. JWB agrees to notify the Respondent of its opinion, within thirty days of receipt of

notification by the Respondent.

1.20 PROTEST PROCEDURE

Bid/Submittal Protests. Any actual or prospective bidder or proposer, who is allegedly aggrieved in

connection with the issuance of a bid or proposal package or pending award of a contract, may protest the

decision by following the procedure below.

Posting. JWB shall publicly post the award on JWB’s website within three full business days after the

JWB Board award decision has been made. All bidders or proposers will be sent an email with the notice

of award to the email address provided in the bid or proposal.


Requirements to Protest.

1. A formal written protest must be filed no later than 5:00 PM, on the fifth business day after the notice

of award has been posted. The formal written protest shall identify the protesting party and the

solicitation involved; include a clear statement of the grounds on which the protest is based; refer to

the statutes, laws, ordinances, applicable section(s) of the solicitation or Board policy, or other legal

authorities which the protesting party deems applicable to such grounds; and specifically request the

relief to which the protesting party deems itself entitled by Application of such authorities to such

grounds.

2. A formal written protest is considered filed when the JWB Chief Executive Officer receives it.

Accordingly, a protest is not timely filed unless it is received within the time specified above. Failure

to file a formal written protest within the time period specified shall constitute a waiver of the right to

protest and result in relinquishment of all rights to protest by the actual or prospective Applicant.

Sole Remedy. These procedures shall be the sole remedy for challenging an award of bid or proposal.

Bidders or proposers are prohibited from attempts to influence, persuade, or promote a protest through

any other channels or means.

Authority to Resolve. The Chief Executive Officer shall resolve the protest in accordance with the terms

of the bid or proposal and shall render a written decision to the protesting party no later than 5:00 PM on

the fifth business day after the filing thereof.

Review of Chief Executive Officer’s Decision.

1. The protesting party may request a review of the Chief Executive Officer’s decision by the Board by

delivering a written request for review of the decision to the Chief Executive Officer by 5:00 PM on

the fifth business day after the date of the written decision. The written notice shall include any written

or physical materials, objects, statements, and arguments, which the Applicant deems relevant to the

issues raised in the request for review.

2. The Board will consider the request for review at the next regularly scheduled Board meeting after the

request is received. It is within the Board’s discretion whether to allow testimony or argument from

the protesting party at the Board meeting. If it is determined by majority vote of Board members

present at the meeting that the award is in violation of law or the regulations and internal procedures

of the Budget and Business Services Division or any another applicable authority, the Board shall

cancel or revise the award as deemed appropriate within three business days after the Board meeting.

3. If it is determined by majority vote of Board members present at the meeting that the award should be

upheld, the Board shall direct staff to notify the protesting party in writing of the Board decision with

a copy furnished to all substantially affected persons or businesses within three business days of the

Board meeting. The decision shall be final and conclusive as to JWB.

Stay of Procurement during Protests. The decision to stay a procurement during protests shall be at the

sole discretion of the Chief Executive Officer.


2. SCOPE OF WORK

2.1 OBJECTIVE

This solicitation is being issued by the Juvenile Welfare Board to select a Respondent to provide a high

quality after-school and summer literacy and academic support program at faith-based sites in the South

St. Petersburg area. The program should contribute to the following goals: Supporting school age youth

participants in building their literacy skills; mitigating summer learning loss; preparing children for the

future; and engaging parents/caregivers and school-day personnel in the progress of youth participants.

2.2 BACKGROUND

JWB invests over $14 million in the strategic focus area of School Success annually and the JWB 2017-

2020 Strategic Plan includes Strategy 2.3 to involve the business and faith-based communities in a

collective impact approach to providing before and after-school programming for youth. The Program

Level Core Outcomes for the JWB School Success strategic focus area also include improvement on the

Florida Standardized Assessment (FSA) in English Language Arts (ELA).

The FSA evaluates proficiency in ELA using an achievement level scale as defined in the table below1:

Level 1 Level 2 Level 3 Level 4 Level 5

Inadequate:

Highly likely to

need substantial

support for the

next grade

Below

Satisfactory:

Likely to need

substantial support

for the next grade

Satisfactory:

May need

additional support

for the next grade

Proficient:

Likely to excel in

the next grade

Mastery:

Highly likely to

excel in the next

grade

Pinellas County ranked slightly behind the state average for ELA proficiency with 51% of students scoring

at Level 3 or above in 20182. In South St. Petersburg area of Pinellas County, approximately 37% of

students scored at Level 3 (Satisfactory) in 20183.

Research tells us that after-school programs are successfully developing students’ literacy skills and

raising academic achievement4,5,6. In addition, JWB recognizes that out-of-school time programs

supplement learning and contribute to a child’s social and emotional development, plus parent education

and support services help ensure children are successful in school.

2.3 MINIMUM QUALIFICATIONS

Must be a currently funded JWB provider and continue to meet all JWB funded entity criteria set forth

in applicable Board and Financial policies.

2.4 DESIRED QUALIFICATIONS

Experience working with school aged children from diverse, low income, high risk environments

Experience engaging families

Experience in implementing literacy support curricula in one or more programs


Experience developing collaborative working relationships with other community stakeholders,

specifically faith-based organizations and Pinellas County Schools

2.5 SCOPE OF SERVICES

JWB’s funding and other leveraged resources must be used to provide services and materials necessary to

accomplish the development of a high quality after-school and summer literacy and academic support

program at faith-based sites with the specified service delivery elements, collaboration and site

development elements, and performance measures outlined below.

2.6 SERVICE DELIVERY ELEMENTS

Staffing: The successful Respondent must develop staffing levels to maintain a staff to child ratio

sufficient to meet participant needs. Staff should include, at a minimum, a well-qualified Program

Coordinator to oversee program delivery and site coordination, one certified teacher staffed at each site,

and parent/teacher liaisons and certified literacy specialists sufficient to meet student need at all sites.

Program requirements: The successful Respondent must be able to develop a program at no cost to

participants that incorporates academic support, community outreach, and engagement with

families/caregivers and school personnel. Academic support programming must use an evidence-based or

evidence informed literacy curriculum that includes or is supplemented by: literacy skill building

activities; phonics instruction; lessons that build on school-day lessons; small-group tutoring; one-on-one

coaching; computer-assisted instruction; homework assistance and time for completion; and academic

support integrated into components that promote social and emotional development. Summer camp

programming must focus on mitigating summer learning loss with an emphasis on literacy skills and a

variety of enrichment opportunities.

Parent/caregiver engagement must include ongoing encouragement in achieving program goals,

connecting families to support services available to them, and helping parents or caregivers navigate the

school system and build relationships with their child’s teachers. School engagement should include

regular communication with the school-day teachers or other school staff of program participants to

identify needs, progress made, and coordination of other necessary services.

Services: Program must provide a calendar with after-school and summer learning service days that

include a minimum of 120 program days during the school year (minimum duration of three hours per

day, frequency of five program days/week) and 32 program days during the summer (spanning at least

eight weeks, minimum duration of five hours per day, frequency of five program days/week). Program

should plan for and encourage participants to attend services at least twice weekly and for at least 45 hours

of service within one year5.

2.7 COLLABORATION AND SITE DEVELOPMENT ELEMENTS:

The successful Respondent must have or build partnerships with faith-based organizations in South St.

Petersburg that can be easily accessed by children and families in need of academic support services.

Through these partnerships the Respondent will establish a minimum of six sites for program delivery.

The Respondent shall ensure all sites are fully operational within a reasonable timeframe following the

award and ongoing throughout service delivery. The Respondent must monitor site utilization as compared

to site capacity to ensure there is reasonable cost per participant served.


2.8 PERFORMANCE MEASURES

Listed below is the mandatory performance measure that will be included in the agreement of the

successful Respondent:

Gains on standardized reading assessment scores (Critical Measure)

Listed below are examples of the performance measures that may be included in the agreement of the

successful Respondent:

Increase in number of books read by participants

Increase in the difficulty of books read by participants

Increase in the percent of participants that agree with the statement “Reading is Enjoyable”

Increase in the percent of participants that agree that they are capable of academic success

Percent of participants that agree that the program positively impacted their academic performance

Percent of participants receiving appropriate program dosage (i.e. minimum of 45 hours)

Percent of participants that expect to graduate from college, new participants compared to those

participating for one year

Reading skill improvement, quantified by assessment score

2.9 PROGRAM FUNDING REQUIREMENTS

Respondents must comply JWB’s Program Funding Policies available at https://www.jwbpinellas.org/wp-

content/uploads/2017/10/JWB-Board-Policies.pdf and JWB’s Financial Policies and Procedures for

Funded Programs available at https://www.jwbpinellas.org/wp-content/uploads/2018/06/JWB-Financial-

Policies-and-Procedures-for-Funded-Programs-Effective-10.1.18.pdf.

2.10 REFERENCES

1. http://www.fldoe.org/core/fileparse.php/5663/urlt/FSAEOCFS1718.pdf

2. http://www.fldoe.org/core/fileparse.php/5668/urlt/1ELA3-10DistrictComp18.xls

3. http://www.fldoe.org/core/fileparse.php/5668/urlt/SPR18-ELA03-SRSFINAL.xls

4. http://afterschoolalliance.org//documents/issue_briefs/issue_building_literacy_67.pdf

5. http://www.readingrockets.org/article/effective-out-school-time-reading-programs

6. https://www.wallacefoundation.org/knowledge-center/Documents/The-Value-of-Out-of-School-

Time-Programs.pdf

https://www.jwbpinellas.org/wp-content/uploads/2017/10/JWB-Board-Policies.pdf

https://www.jwbpinellas.org/wp-content/uploads/2017/10/JWB-Board-Policies.pdf

https://www.jwbpinellas.org/wp-content/uploads/2018/06/JWB-Financial-Policies-and-Procedures-for-Funded-Programs-Effective-10.1.18.pdf

https://www.jwbpinellas.org/wp-content/uploads/2018/06/JWB-Financial-Policies-and-Procedures-for-Funded-Programs-Effective-10.1.18.pdf

http://www.fldoe.org/core/fileparse.php/5663/urlt/FSAEOCFS1718.pdf

http://www.fldoe.org/core/fileparse.php/5668/urlt/1ELA3-10DistrictComp18.xls

http://www.fldoe.org/core/fileparse.php/5668/urlt/SPR18-ELA03-SRSFINAL.xls

http://afterschoolalliance.org/documents/issue_briefs/issue_building_literacy_67.pdf

http://www.readingrockets.org/article/effective-out-school-time-reading-programs

https://www.wallacefoundation.org/knowledge-center/Documents/The-Value-of-Out-of-School-Time-Programs.pdf

https://www.wallacefoundation.org/knowledge-center/Documents/The-Value-of-Out-of-School-Time-Programs.pdf


3. SUBMITTAL REQUIREMENTS

The Submittal shall contain the following items in the order provided in section 1.10 of this ITN:

3.1 FORM 1 – SUBMITTAL SIGNATURE FORM

3.2 NARRATIVE RESPONSE –

Answer the questions below following the provided format, using 8 1/2” x 11” white paper, typed single-

spaced 12-point font, 1/2-inch margins, within a maximum of 10 pages (not including attachments).

Please restate each question and make sure each question is answered separately even if questions appear

repetitious. All pages should be appropriately numbered and identified by the complete company name in

the header and/or footer.

Experience and Qualifications

1. Describe how this initiative fits into your agency’s mission and values.

2. Describe your experience delivering high-quality literacy programs.

3. Describe your experience with developing collaborative working relationships with other community

stakeholders, specifically faith-based organizations and Pinellas County Schools.

4. Describe your experience working with school-aged children from diverse, low-income, high-risk

environments and your experience with engaging their families.

5. Describe the qualifications and experience of key personnel that will be hired or assigned to carry out

this project.

Approach to Complete the Scope of Work – Service Delivery and Performance Measures

6. Describe your approach to accomplishing the service delivery elements in the scope of work.

7. Describe your capacity to operate/administer the sites. Include a line item budget by program

site and administration, as attachments.

8. List your proposed performance measures and your approach to accomplishing those

performance measures.

9. Describe the evidence-based literacy curriculum that you intend to use.

10. List your targeted service levels by program site.

Approach to Complete the Scope of Work – Collaboration and Site Development

11. Describe your approach to accomplishing the collaboration and site development elements in the scope

of work.

12. Describe your relationship with the intended program sites. Include any letters of support from each,

as attachments.


FORM 1 –SUBMITTAL SIGNATURE FORM

Company Name: _______________________ D/B/A: _____________________________

Telephone Number: ____________________ Fax: _______________________________

Company’s Website Address: _____________________________________________________

Tax ID number (EIN/SSN): ______________________________________________________

Type of Entity: [ ] Individual or Sole Proprietorship [ ] Partnership [ ] Limited Liability Company

[ ] Corporation [ ] Not-for-Profit [ ] Unit of Government (mark appropriate box)

Licensed to do business in Florida? [ ] Yes [ ] No [ ] N/A

Mailing Address: _______________________________________________________________

City: ___________________________ State: ________ ZIP Code: _______________

Contact Name and Title: _________________________________________________________

Contact Telephone Number: ______________ Contact Email Address: ________________

The undersigned, as authorized ITN responder, declares that he/she has carefully examined all requirements

herein and that he/she fully understands the requirements of the same.

The undersigned further agrees that the information provided in this Qualifications is true and correct and agrees

to perform such services in the manner described and subject to the terms and conditions set forth in the ITN or

as mutually agreed upon by subsequent negotiation.

SIGNATURE: ____________________________________ DATE: __________________

Please sign in blue ink.

PRINT NAME/TITLE: ___________________________________________________________


October 11, 2018

Approve Infant Safe Sleep Awareness Month Proclamation

Item III.B.

Recommended Action: Approve Infant Safe Sleep Awareness Month Proclamation

Strategic Plan Alignment: Prevention of Child Abuse and Neglect

Each year, National Infant Safe Sleep Awareness Month seeks to raise awareness about the prevelance of infant

sleep-related deaths and the importance of practicing safe sleep for babies for every naptime and bedtime.

There are about 3,500 sleep-related deaths among U.S. babies annually, and in Pinellas County, a healthy baby

dies from sleep-related suffocation every month. In fact, as many children die before their first birthday from

this one cause, as die in the next 17 years from all other preventable causes combined.

In response, the Juvenile Welfare Board and our partners launched Sleep Baby Safely, part of the regional

Prevent Needless Deaths campaign, to target infant sleep-related deaths. During Infant Safe Sleep Awareness

Month this October, JWB and our partners are seeking to raise awareness through proclamations, the media,

PSAs, community events, and a new Sleep Baby Safely microsite.

Staff Resource: April Putzulu

Proclamation


October 11, 2018

Sleep Baby Safely Campaign Update

Item IV.A.

Recommended Action: Information Only


On average, a healthy baby suffocates while sleeping unsafely every month in Pinellas County. It only takes one

time for a baby to sleep in an unsafe place or position to be deadly. Babies need to be protected from

suffocation every single time they are laid down to sleep – every nap and every night – no exceptions.

Last year, in Pinellas County, a group of concerned Pinellas County agencies joined JWB to launch the Sleep

Baby Safely campaign. It is part of a larger Prevent Needless Deaths regional campaign that addresses the

leading causes of death for children under six years of age.

The Sleep Baby Safely campaign features local facts, direct messages, and easy-to-remember tips for parents,

and caregivers. Our goal is to engage all touch-points from prenatal through baby’s first birthday. Everyone

from OB-GYNs, pediatricians, birthing hospitals, health clinics, home visitors, parent educators, first

responders, parents, grandparents, child care workers, faith-based leaders, and other community influencers –

all with a common goal of helping children reach and celebrate their first birthdays.

A presentation will be made to the JWB Board to provide an update on progress made to date.



October 11, 2018

Eckerd Connects Report

Item IV.B.



Dr. Chris Card, Chief of Community Based Care for Eckerd Connects, will be providing an update on his

critical work in Pinellas County’s child welfare system.

Staff Resource: Judith Warren

Judicial Circuit 6 Child Welfare System of care Update

Case management Capacity

Current number of children being served 2,933

Last 12 months 1,424 children entered OOHC and 1,310 exited

Current children placed in licensed foster home care 715 (2nd Highest, 60 more than Miami)

Relative and non-relative care 1,130 (52% of OOHC)

In-Home services 766

Residential care 244 (2nd highest, 70 more than Miami)

Other Adoption, on the run, DJJ/APD/CMS 78

Placement-Interim 27, Night to Night 1, No children in the office

Case Management Agencies have budgeted for 157 case management positions

Filled Case Management positions 134 (85% filled positions, avg caseload 21.8)

Case managers in training 16

Case managers Hired and awaiting training 5

Case Managers with more than 25 cases 20

Case mangers with more than 30 cases 18

Initiatives

Utilization of Day Care

Reunification Staffings

Foster Parent recruitment

Exiting Children from Residential Group Care

Relative and Relative Support

Diversion Services

Budget

Total Expected Revenue for FY 2019 $70.5 million

Expenses ($77.5 million)

Adoption Subsidy expense $21.5 million

OOHC Expense $20.5 million

Contracted Services (includes Case Management) $20 million

Independent living $2.2 million

Client Related $1.2 million

Lead Agency Direct Services $8.2

Indirect $3.5 million (5%)

Other Expenses $500,000

Expected Deficit $7 million

Risk Pool Request

Legislative Request


October 11, 2018

Sanderlin Center Report

Item IV.C.


Strategic Plan Alignment: Strengthening Community

Dr. Celeste Thomas, Ed.D., was recently appointed as the Executive Director of the James B. Sanderlin

Family Service Center, Inc. Dr. Thomas will provide an overview of the actions she has taken since

assuming her position.


Tondra Kelly, Ed.S. - Education Director

Celeste Thomas, Ed.D.- Executive Director

Who are we?

Educators

Sanderlin BOT

Residents of South St. Pete

Recognize Potential

To Whom Much is Given…

Continued Services During Restructure

After-School Literacy Program

Improved Safety

Literacy and Horticulture

66 Children Enrolled

61 Parent Night Attendees (51 Enrolled 9/10)

Project Based Activities

Team Building Activity – Minefield

Re-Committing Ourselves

Employee Handbook

360 Marketing

Campaign

Monthly Community

Bazaars (door to door

distribution)

Community Garden

(Day of Caring 10/27)

Strategic Planning

Core Capacity Assessment Tool

(CCAT)

BOT Membership Drive (Oct.24)

Generating Revenue

Expanding Services

Questions from the Board


October 11, 2018

Chief Executive Officer’s Report

Item V.



Dr. Marcie Biddleman will present the Chief Executive Officer’s Report.

Staff Resource: Dr. Marcie Biddleman


October 11, 2018

Legislative Report Item VI.A.



Federal

Spending Bills

The U.S. Senate voted 93-7 to pass an $854 billion spending bill that includes funding for the departments of Defense, Health and Human Services (HHS), and Labor and Education, which represents two-thirds of the total government spending. The package includes provisions for military pay raises, defense research, and increases for Pell Grants and the National Institutes of Health, and workforce development training.

Human Service funding that correlates with JWB’s four focus areas:

• $85 million for the Child Abuse Prevention and Treatment Act (CAPTA) with language directing HHS toassist states in implementing Plans of Safe Care for infants that requires: (1) address the health andsubstance use disorder treatment needs of the infant and family, or caregiver, and (2) specify a system formonitoring whether and in what manner local entities are providing services in accordance with staterequirements. HHS must monitor state compliance with child protective services system grantrequirements.

• Increase in Adoption-Kinship Incentive funds at the elevated level of $75 million—first increased in theMarch 2018 appropriations.

• Additional $20 million for the Regional Partnership Grants (RPGs) for expanded family-based substanceabuse treatment. Total RPG grants will be $40 million for the second straight year.

• Beginning October 1, 2018 states will be able to place a child in family-based treatment with a parentundergoing drug treatment and be able to pay Title IV-E child maintenance (foster care) payments if thechild is in foster care without regard to the AFDC income eligibility requirements. The support for thechild care lasts for up to 12 months. The change is part of the Family First Act, passed in February 2018.

• $20 million in Kinship Navigator programs. These grants were also included in the March 2018appropriations. It is a unique fund in that it will continue to go to all 50 states and the District of Columbiaas well as the Tribal communities that are drawing down their own Title IV-E foster care funds. It isdesigned to expand the base of practice and models that will be eligible for kinship navigator programsadministrative costs as part of the Family First Act funding. This provision also starts on October 1, 2018.

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This is the first time the Senate has approved funding for Labor, HHS, or Education outside an omnibus bill since 2007. Currently, a continuing resolution (CR) in the bill extends funding for all other agencies through Dec. 7, 2018, after the November 2018 midterm elections. The U.S. House approved H.R. 6157, a spending package that will prevent a partial government shutdown. It funds the departments of education, health and human services, and labor. President Trump has signed HR. 5895 that funds military construction and veterans' affairs, the legislative branch, and energy and water. The House and Senate are working on a third package of four bills they will send to the president as well, but differences remain between the House and Senate. Those bills include agriculture, interior, financial services, and transportation funding measures. It appears that the Farm Bill may be carried over as negotiations between House and Senate leaders are at stalemate. One major difference between the House and Senate farm bills is on new work requirements for adults with children over six years old in the Supplemental Nutrition Assistance Program (SNAP).

Florida Receives Opioid Grant

The U.S. Department of Health and Human Services has awarded Florida a $61.7 million grant to assist with opioid addiction. The majority of the funding, $50.1 million, will be targeted to medication assisted treatment and prevention. The remaining $11.6 million will be used by community health centers, academic institutions, and rural organizations expand access to substance abuse and mental health services. The funding is part of HHS’s 5-Point Strategy depicted below:

The grant funding is in response to the 2017 National Survey on Drug Use and Health, conducted by the Substance Abuse and Mental Health Services Administration (SAMHSA), that found that the number of Americans initiating heroin use dropped by around half from 2016 to 2017. The number of Americans misusing opioids also dropped for the second year in a row, and the number receiving specialty treatment for heroin use increased.

From January 2017 through August 2018, the amount of opioids prescribed in America has dropped by 21 percent. In the same timeframe, the number of prescriptions filled for naloxone, a drug that rapidly reverses opioid overdose has increased 264 percent, while the number of prescriptions for buprenorphine, one form of medication-assisted treatment, has risen 16 percent (HHS retrieved data from IQVIA's Total Patient Tracker).

3

State

Joint Legislative Budget Commission

Florida’s Chief Economist, Amy Baker, presented current-year and upcoming revenue projections to the Commission in preparation for the 2019-2020 Session state budget. The new forecast includes slightly weaker projections for near-term economic conditions, due in part to external uncertainty of Florida’s environmental issues with green algae bloom and red tide, as well as the 25 percent tariffs that will apply to 1,100 exports, and will target the Chinese aerospace, robotics, manufacturing, and auto industries. Current year general revenue collections are expected to be $1.03 billion, or 3.3 percent, higher than in 2017-2018. The 2019-2020 general revenue total is projected at $33.3 billion, a $1.09 billion increase, or 3.4 percent, over this budget year. Sales tax collections, the largest source of general revenue at more than $25 billion a year, were adjusted slightly downward. This year’s forecast was cut by $21.3 million, and the 2019-2020 estimate was reduced by $57 million. The current-year forecast retains a $117.8 million boost in sales tax activity related to the rebuilding and recovery after Hurricane Irma. One of the largest changes made by the estimating conference involved the corporate income tax, which accounts for more than $2 billion a year in general revenue. Based on increased collections in latter months of 2017-2018, the new forecast increased the projected corporate-tax collections by $86 million this year and $77 million for 2019-2020.

The state ended the 2017-2018 fiscal year on June 30 with revenues exceeding a prior projection by $205 million. However, nearly 60 percent of that surplus was one-time funding, including $52 million from Seminole Tribe gambling revenue and $30 million in what are known as Medicaid achieved savings rebates. The rebates are part of the Medicaid Managed Care legislation passed in 2011 that ensures HMO plans are not making a windfall. State analysts will make another general revenue forecast before the Legislature passes a 2019-2020 state budget. The Legislature begins its annual 60-day session in March, and the new budget takes effect July 1, 2019. The current state budget is about $89 billion, which includes general revenue and numerous other state and federal funding sources. Staff Resource: Debra A. Prewitt Sources: myflorida.com, Politico.com, and The News Service of Florida


October 11, 2018

Early Learning Coalition Report Item VI.B.


Strategic Plan Alignment: School Readiness

The Early Learning Coalition Report is attached.



October 11, 2018

Eckerd Connects Reports

Item VI.C.



The Eckerd Connects reports are attached:

1. Eckerd Connects Community Alternatives-C6 Lead Agency Performance Overview

2. Vacancy Report


Eckerd Connects Community Alternatives- C6 Lead Agency Performance Overview

As of August 31, 2018, ECA had a total of 3,141 children and young adults receiving child welfare services (1,997 in Pinellas County and 1,144 in Pasco County). This total represents a net increase of 89 clients, since August 31, 2017. Eckerd Community Alternatives is the 3rd largest CBC Lead Agency in the State of Florida, based on the number of children and young adults served.

Child Population Pasco Pinellas C6 Overall August 31, 2018 1144 1197 3141 August 31, 2017 1172 1880 3052 Difference -28 +117 +89

So far, as of the end of August 2018 the rate of children entering the child welfare system has decreased when compared to last fiscal year (new fiscal year began on July 1, 2018). The overall monthly average for Pinellas last fiscal year was 81 entries from July 1, 2017 through June 30, 2018. In Pasco County, the monthly average from July 1, 2017 through June 30, 2018 was 50 entries.

New Intakes / Entries – Monthly Average Pasco Pinellas C6 Overall

FY17-18 50 81 131

FY16-17 50 68 118

FY15-16 38 60 98

New Intakes / Entries Actuals For The Last 3 Months Pasco Pinellas C6 Overall

August 2018 46 76 124

July 2018 38 62 100

June 2018 41 96 137

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On the back end of our system, the average number of children being discharged from Out of Home Care increased in the month of August 2018.

Exits from Foster Care – Monthly Average Pasco Pinellas C6 Overall

FY17-18 44 63 107

FY16-17 43 57 100

FY15-16 42 68 110

Exits from Foster Care Actuals for The Last 3 Months

Pasco Pinellas C6 Overall August 2018 53 87 141

July 2018 44 71 115

June 2018 39 72 112

1) Placement Stability is measured by children’s placement moves per one thousand (1000) days in foster care. The federal standard is 4.12% (lower is better) and, in our community, we are currently performing above the federal target at 4.79% for the month of August 2018. The statewide average is 4.71%. In an effort to continue to improve this performance, we are requesting that community stakeholders join efforts with Eckerd Community Alternatives in helping to recruit more foster families that have the ability to care for large sibling groups; teenagers; assist in the recruitment of minority foster families; and to assist in our efforts to identify mentors for children placed in foster care. In addition, Eckerd Connects Community Alternative is working with our Residential Group Care Providers (who have the highest placement disruption rate) to provide more wraparound supports to better address the needs of our children with the most challenging behaviors.

2) Permanency

a. Timeliness of Reunification: According to the Child and Family Service Review (CFSR), the Federal Children’s Bureau measures timeliness of reunification by the percentage of children who enter out of home care and are reunified within 12 months. The national standard is 40.5% (higher is better). In Judicial Circuit 6, for August 2018 our performance was 38.9% compared to the State average of 38.3%.

3

b. Adoption Finalization: Eckerd Connects Community Alternative adoption goal this year is to ensure 389 children are linked to their forever families. As of September 28, 2018, Eckerd Connects Community Alternatives and its sub contracted providers (Directions for Living, Lutheran Services of Florida and Youth and Family Alternatives) has finalized 95 adoptions, which is the most in the state of Florida at this time.

3) Retention/Turnover:

CMO Agency

Budgeted CM

Positions*

Filled with Case

Carrying Staff

% Budgeted

Case Carrying

Case Workers In

Training

Case Workers Awaiting Training

Case Workers on FMLA

Total Filled

% Total Filled

DFL 49 42 86% 2 4 0 48 98%

LSF 50 37 74% 12 4 2 55 110%

YFA 57.5 51.5 90% 1 3 0 55.5 97%

Total 156.5 130.5 83% 15 11 2 158.5 101%

CMO Agency

CM Resignations

Pending

Supervisor Resignations

Pending

Supervisor Vacancies

DFL 2 0 0

LSF 2 0 2

YFA 1.5 0 1

Total 5.5 0 3

Source: Self-Reported by PD CMO-Workers with protected caseloads are included

*Budgeted CM Positions reported by each CMO

Children In-Home and Out of Home Average Case carrying

2769 20.1

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October 11, 2018

Program and Financial Monitoring Information

Item VI.D.

STATUS OF FUNDED AGENCY WRITTEN PLANS

Agency/Program Type of

Plan Subject of Plan

Beginning Date

Estimated Completion

Date Status None

PROGRAM MONITORING REPORTS SUMMARIES

Program monitoring is a means to evaluate performance, monitor program delivery, and recommend improvements, as necessary. Program deficiencies may result in a written plan of action being issued which is developed in collaboration with agency staff with specific steps and timelines to address identified items. Program monitoring activities are progressive, uniquely-tailored, and responsive to the program’s service challenges, strengths, and opportunities. These activities are conducted on an ongoing basis.

The following Program Monitoring Summary Reports are attached:

• None at this time.

Previous Program Monitoring detailed reports are accessible via Dropbox. Board members are invited to participate in program monitoring. For information, please contact Karen Woods at 727-453-5682 or [email protected].

FINANCIAL MONITORING REPORTS

• None at this time.

Staff Resource: Karen Woods Lori Lewis

Alisha Wilbeck



October 11, 2018

Non-Competitive Procurements

Item VI.E.



SOLE SOURCE

None at this time.

PURCHASING WAIVER

Allen Harris Design contract amount $6,000

A one-time purchasing waiver was approved to waive JWB’s Purchasing Policy to obtain a minimum of three quotations for purchases between $5,001 and $10,000 to amend the current agreement for design services to create a series of collateral pieces to support JWB’s campaigns and special events during the current FY18 contract.

JWB has an existing agreement with Allen Harris for FY18 for $5,000. Additional design work for the Sleep Baby Safely campaign was required and the additional work increases the agreement to $6,000. The project that increases that price is based on additional work regarding layout and design for campaign collaterals and web development for a micro website that the current contractor has been working on.

The purchasing waiver was approved for only the current agreement based on the graphic designer’s expertise on the current campaign and the project being time-sensitive.

Staff Resource: Brian Jaruszewski Diana Carro Lorrayne Hayes


October 11, 2018

Open and Pending Solicitations

Item VI.F.



OPEN SOLICITATIONS

Quality Early Learning Initiative Expansion Request for Qualifications (RFQ)

07/16/2018 RFQ Released 08/06/2018 Optional Pre-Submittal Conference 08/20/2018 Qualifications Due 09/11/2018 Evaluation Committee Meeting 09/19/2018 Interview Top Respondents 09/20/2018 Interview Top Respondents 09/21/2018 Evaluation Committee Meeting 10/16/2018 Present Recommendations to the JWB Executive Team 11/02/2018 Negotiation with Top Qualified Respondent(s) 11/06/2018 Negotiation with Top Qualified Respondent(s) 12/18/2018 Present Recommendations to the JWB Finance Committee 01/10/2019 Board Action to Award 01/14/2019 Announce Intent to Award 02/01/2019 Execute Agreement

Non-Operating and Capital Projects Request for Applications (RFA)

09/06/2018 RFA Released 09/14/2018 Optional Funding Workshop 10/12/2018 Applications Due 12/03/2018 Evaluation Committee Meeting 12/06/2018 Evaluation Committee Meeting 12/11/2018 Present Recommendations to the JWB Executive Team 12/18/2018 Present Recommendations to the JWB Finance Committee 01/10/2019 Board Action to Award at 9:00 AM 01/14/2019 Announce Intent to Award On or after 02/01/2019 Execute Agreements

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PENDING SOLICITATIONS

Children’s Literacy at Faith-Based Organizations Invitation to Negotiate (ITN)

The purpose of the solicitation is to select an agency to provide a high-quality after-school and summer literacy and academic support program at faith-based sites in the South St. Petersburg area. This ITN is provided in response to Strategy 2.3 in JWB’s 2017-2020 Strategic Plan, which is to “involve the business and faith-based communities in a collective impact approach to providing before and after-school programming for youth”.

The timeline for the ITN is as follows:

Date Activity 10/11/2018 ITN Released 10/17/2018 Deadline for Receipt of Questions by Noon EST 10/19/2018 Written Responses to Questions Released 10/22/2018 Optional Technical Assistance Review by Appointment 10/24/2018 Submittal Due Date by Noon EST 10/30/2018 Evaluation Committee Meeting at 9:30 AM, Juvenile Welfare Board, Room 191 11/08/2018 Present Recommendations to the Board to Shortlist Respondents for Negotiation

at 9:00 AM, Juvenile Welfare Board, Room 191 11/13/2018 Negotiation with Top Respondent(s) at 9:30 AM, Juvenile Welfare Board,

Room 105 11/15/2018 Negotiation with Top Respondent(s) at 9:30 AM, Juvenile Welfare Board,

Room 105 11/16/2018 Announce Intent to Award 12/01/2018 Anticipated Contract Effective Date

Staff Resource: Brian Jaruszewski Diana Carro Lorrayne Hayes


October 11, 2018

Personnel Report Item VI.G.


September

New Hires: Zebrina Edgerton-Maloy Communications Specialist

Retirement: None

Separations: None

Promotions: None

Anniversaries: Starr Silver Sixteen Years Karen Boggess Thirteen Years Rebecca Albert Eight Years Paul Webb Two Years Desmon Newton Two Years

Staff Resource: Nicholas Benedetto


October 11, 2018

Calendar of Events Item VI.H.



October 4, 2018 3:30 PM to 5:00 PM JWB South County Community Council Meeting Gulfport Neighborhood Center 1617 49th Street South Gulfport, FL

October 4, 2018 5:30 PM to 7:00 PM JWB North County Community Council Meeting Whistle Stop Grill 915 Main Street Safety Harbor, FL

October 11, 2018 3:00 PM Infant Safe Sleep Awareness Month Proclamation St. Petersburg City Council / St. Petersburg City Hall 175 5th Street North St. Petersburg, FL

October 11, 2018 6:00 PM to 7:30 PM JWB Mid-County Community Council Meeting Pinellas Park Public Works Building 6250 82nd Avenue North Pinellas Park, FL

October 16, 2018 6:00 PM Infant Safe Sleep Awareness Month Proclamation Largo City Commission / Largo City Hall 201 Highland Avenue North Largo, FL

October 18, 2018 5:00 PM Infant Safe Sleep Awareness Month Proclamation Clearwater City Council / Clearwater City Hall 112 South Osceola Avenue Clearwater, FL

2

October 27, 2018 Times TBD JWB Annual Make A Difference Day: Save-the-Date Locations/Times TBD

*Community service projects coordinated with JWB’s Neighborhood Family Centers and Adopt-A-Block locations

November 1, 2018 3:30 PM to 5:00 PM JWB South County Community Council Meeting Gulfport Neighborhood Center

1617 49th Street South Gulfport, FL

November 1, 2018 5:30 PM to 7:00 PM JWB North County Community Council Meeting Mease Dunedin Hospital 601 Main Street Dunedin, FL November 1, 2018 6:00 PM to 7:30 PM JWB Mid-County Community Council Meeting Pinellas Park Public Works Building 6250 82nd Avenue North Pinellas Park, FL December 14, 2018 8:00 AM to 10:00 AM 2018 JWB Children’s Summit

St. Petersburg College Seminole Campus 9200 113th Street Seminole, FL



October 11, 2018

Communications and Media Report Item VI.I.



2018 Report: August 16 – September 15, 2018

• News story on 8/29/18 by Patch.com on the Children’s Home Network’s Kinship Program andtheir celebration of grandparents raising grandchildren in recognition of National GrandparentsDay. JWB was mentioned as a sponsor of the Pinellas event on September 13, 2018 and as afunder of the Kinship Program.

• Article on 9/1/18 in The Power Broker Magazine announcing the availability of funding throughJWB’s Faith-Based Mini-Grant Request for Applications (RFA).

• Article on 9/12/18 by Tampa Bay Newspapers, a subsidiary of the Tampa Bay Times, on theproposed millage rate for Seminole residents. JWB was mentioned as one of several specialtaxing districts to whom residents contribute via property tax assessments.

• Series of advertisements slated to run in The Weekly Challenger and The Bulletin News, startingon 9/13/18 and announcing the availability of funding through JWB’s Faith-Based Mini-GrantRequest for Applications (RFA).

2

JWB Facebook

•Total Page Fans: 1,617 •Total Impressions: 6,122 •Total Number of Reactions/Comments/Shares: 244 •Top Performing Facebook Post (people reached): 2,301

JWB Twitter

•Total Followers: 1,776 •Total Impressions: 8,100 •Total Retweets/Replies/Likes: 24 •Top Performing Tweet (impressions): 553

JWB Website

•Total number of page views: 6,465 •Total number of unique page views: 2,462 •Total number of visits/sessions: 1.31 •Total number of unique visitors/users: 1,876 •Total number of new visitors/users: 1,597 •Average pages viewed during a visit/session: 2.63 •Average time spent on the site per visit/session [in minutes]: 00:02:09

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JWB Speaking Engagements, Presentations, and Events: 8/16/2018: Florida Department of State Division of Library and Information Services Seminar Jeanine Evoli, Accreditation Manager, and Joyce Sparrow, Senior Document Management Specialist, hosted a daylong seminar for Records Management Liaison Officers. Forty-six people from five counties attended. 8/23/18: FOCUS Community Connection Part 1: Youth Mental Health and the Church Judith Warren, Chief Operating Officer, co-emceed this event, alongside Pastor Bill Losasso, which attracted more than 200 faith-community members around the topic of youth mental health and the important role the church and other faith-based organizations play. 8/23/18: True Colors Workshop Community Facilitator Dawna Sarmiento facilitated a True Colors Assessment Workshop, designed to enhance communication skills and provide insight into personality of self and others. Fifteen staff from The Salvation Army’s Sallie House attended. 8/26/18: Protective Factors – Building Stronger Families Workshop Community Facilitator Dawna Sarmiento offered a Protective Factors: Building Stronger Families Workshop with 20 parents and teachers from Pinellas County PTA. The workshop features a discussion of the key factors related to building stronger families according to the Protective Factors Framework. 8/26/18: True Colors Workshop Community Facilitator Dawna Sarmiento presented a True Colors Assessment Workshop, designed to enhance communication skills and provide insight into personality of self and others. Twenty parents and teachers from Pinellas County PTA participated.

4

9/6/18: ESOL Community Advisory Group Community Planning Manager Yaridis Garcia presented at the Pinellas County Schools’ ESOL Community Advisory Meeting about the upcoming Community Bus Ride and Resource Fair for Hispanic families in mid-Pinellas County. In recognition of National Hispanic Heritage Month, the JWB Mid-County Community Council and other community partners sponsored the event. Staff Resource: April Putzulu