june 26, 2015 - pgrd...persuap pesticide evaluation report and safer use action plan. a plan...
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USAID Pacific-American Climate Fund Project
Supported by: United States Agency for International Development (USAID)
Managed by: Partners for Global Research and Development, LLC (PGRD)
GRANTS SOLICITATION: CALL FOR APPLICATIONS
June 26, 2015
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Grants Solicitation:
Call for Applications
USAID Pacific-American Climate Fund
Supported by:
United States Agency for International Development (USAID)
Managed by:
Partners for Global Research and Development, LLC (PGRD)
This publication was prepared by Partners for Global Research and Development, LLC (PGRD) for
review by the United States Agency for International Development. The contents of this document
are the sole responsibility of PGRD and do not necessarily reflect the views of USAID or the United
States Government.
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ACRONYMS & DEFINITIONS
ADS Automated Directive System. USAID’s policies. ADS 303 are USAID’s
policies for grants and cooperative agreements and are applicable to
PACAM grants.
CFR Code of Federal Regulations. US Government wide regulations that apply to
all agencies, including USAID and, when incorporated, USAID-funded
grantees.
FAA Fixed Amount Award. One of the possible USAID grant types. Under an
FAA payment is made to the grantee/awardee based on completion of pre-
defined milestone, rather than actual costs incurred.
FBO Faith-based Organization. A religiously oriented organization.
GRB Grants Review Board. A body made up of PACAM and USAID/US Embassy
officials who recommend PACAM grant applications for funding.
IEE Initial Environmental Examination. USAID’s review of the potential
environmental impact of PACAM activities, including its grants. All PACAM
grants must fall within the approved activities of the PACAM IEE.
NGO Non-governmental Organization. An organization that operates independent
from government control.
PACAM Pacific-American Climate Fund. The name of the USAID-funded program
that is soliciting Grant Applications under this solicitation. PACAM’s main
office is located in Manila, Philippines.
PERSUAP Pesticide Evaluation Report and Safer Use Action Plan. A plan developed by
a grantee/awardee if it intends to use pesticides in its PACAM-funded
activity. PERSUAPs should be approved by USAID.
PGRD Partners for Global Research and Development. The implementer of the
USAID-funded PACAM program.
PIO Public International Organization. For purposes of PACAM, PIOs are defined
by USAID’s ADS 308.
SAM System for Award Management. The database used by the US Government
to, among other things, document organizations that have been debarred
from receiving US Government funding.
USAID United States Agency for International Development.
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Issuance Date: June 26, 2015
Closing Time: August 10, 2015, 12:00 Noon, Manila, Philippines
Reference: Issued under USAID Pacific-American Climate Fund (PACAM)
Solicitation of Applications
SECTION I. DESCRIPTION OF THE FUNDING OPPORTUNITY
1. Introduction
Pursuant to the authority contained in the Foreign Assistance Act of 1961 and United States Agency
for International Development (USAID) Contract AID-492-C-13-00017, Partners for Global
Research and Development (PGRD), on behalf of the Pacific-American Climate Fund (PACAM) is
seeking applications for activities aimed at reducing long-term vulnerabilities associated with climate
change and providing additional “co-benefits”, such as livelihoods enhancement, food security,
improved health, better governance, or sustainable natural resources management.
Subject to availability of funds, the Pacific-American Climate Fund intends to award up to 15 grants for
projects not to exceed 24 months in duration under this call for applications.
This solicitation document will guide potential applicants through the application process.
2. Goals and Objectives of PACAM
The Pacific Island region is one of the world’s most vulnerable regions to the negative impacts of
climate change. Climate stressors, such as rising sea levels, ocean acidification, changing temperatures,
and shifting rainfall and storm patterns, will impact human health, water resources, fisheries,
agriculture, ecosystems, infrastructure and other sectors. Communities need support in building their
resilience to the impacts of climate change and extreme events in order to achieve sustainable
economic growth.
The Pacific-American Climate Fund (PACAM) is a grant-making facility funded by USAID and
implemented by PGRD that assists 12 Pacific Island countries to adapt to the impacts of climate change.
PACAM awards grants to civil society organizations to support innovative projects that reduce long-
term vulnerabilities associated with climate change and provide additional “co-benefits”, such as
livelihoods enhancement, food security, improved health, better governance, or sustainable natural
resources management.
In addition to building climate resiliency, the Pacific-American Climate Fund, through the awarded
grants, will assist in strengthening the managerial and financial capacity of civil society organizations
that are technically capable, but require additional financial, managerial, and organizational training.
Building local managerial and financial capacity will be prioritized, so that local recipients develop a
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stronger capability for contributing to and sustaining the country’s climate-resilient development in
the long term.
3. Eligible Countries
PACAM awards grants for projects in 12 Pacific Island countries: Fiji, Kiribati, Palau, Federated States
of Micronesia, Marshall Islands, Nauru, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu,
and Vanuatu.
4. Eligible Organizations Non-sovereign, local civil society organizations and other entities are eligible to apply for grant
awards. They must have the ability to legally operate in the country where the proposed activity will
take place. Organizations without previous USAID experience are encouraged to apply.
Civil Society Organizations eligible for PACAM grants include:
• NGOs; • Universities, academic institutions, advocacy groups, and umbrella organizations that represent
multiple NGO members;
• Faith-Based Organizations (FBOs) operating nationally, or regionally, pursuant to Executive Order 13279; and
• Private sector entities such as companies, chambers of commerce, and associations.
This solicitation is limited to local entities, defined as an entity that:
• Is legally organized under the laws of; • Has as its principal place of business or operations in; • Is majority owned by individuals who are citizens or lawful permanent residents of; and • Is managed by a governing body the majority of who are citizens or lawful permanent residents
of the country receiving assistance.
For purposes of this definition, ‘majority owned’ and ‘managed by’ include, without limitation,
beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to
control the election, appointment, or tenure of the organization's managers or a majority of the
organization's governing body by any means.
All applicants should be prepared, when requested by PACAM, to review and sign mandatory USAID
certifications, which can be found at: http://www.usaid.gov/ads/policy/300/303mav. These certifications
will be provided by PACAM to the applicant, as and when needed.
Please note that sovereign, or entities otherwise controlled by a government, political parties,
organizations that engage in illegal or anti-democratic activities, and Public International Organizations
(PIOs) are not eligible to receive PACAM grants as a prime recipient. PIOs may partner with prime
recipients so long as the total share of the grant budgeted to the PIO does not exceed 50%.
5. Eligible Activities
Proposed activities designed to reduce long-term vulnerabilities associated with climate change
impacts and providing additional “co-benefits”, such as livelihoods enhancement, food security,
improved health, better governance, or sustainable natural resources management will be considered
for funding. A list of illustrative/example activities can be found in Attachment 1.
http://www.usaid.gov/ads/policy/300/303mav
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Construction-related activities are not permitted by USAID to be funded by the PACAM
program. USAID’s definition of construction can be found at the following web link:
http://www.usaid.gov/sites/default/files/documents/1868/303maw.pdf.
Note that activities requiring the use of pesticides are discouraged and, if approved, will require a
Pesticide Evaluation Report and Safer Use Action Plan (PERSUAP) approved by USAID. PACAM also
does not fund inherently religious activities or other activities prohibited by USAID, such as involuntary
sterilization, abortion-related and biomedical research, the promotion of the legalization of
prostitution or sex trafficking, and/or travel expenses for foreign government delegations to attend an
international conference sponsored by a PIO.
6. Grant Size and Period of Performance
Subject to availability of funds, solicitations will be open to fund grants up to a maximum amount of
$250,000 in value, though PACAM reserves the right to negotiate final grant amounts with selected
applicants after the submission of full applications. The period of performance for each grant may vary
but the maximum is 24 months. Cost share is not required.
7. Overview of Grant Selection Process
The Pacific-American Climate Fund will use a two-step application process. First, applicants submit
brief concept papers, which are evaluated by PACAM experts according to the selection criteria.
Second, for those concept papers that are approved, the applicants are invited to submit full
applications that include more detailed Technical and Financial Proposals. A Grants Review Committee
(GRC) of US Government representatives, PACAM, and/or independent climate change experts,
evaluate and rank these full applications against the selection criteria. A Grants Review Board (GRB)
comprised of USAID and PACAM officials reviews the outcomes of the Grants Review Committee
and makes the final recommendation for approval of full applications. Final approval of all awards will
be made by USAID following completion of pre-award risk assessments to determine that the
organization has the capacity to manage the funds effectively.
SECTION II. CONCEPT PAPER CONTENT
The template that should be used for the concept papers can be found in Appendix 1. Instructions for
completing the Concept Paper template are embedded in the template and highlighted in grey.
Applicants should submit concept papers by August 10, 2015, 12 Noon Manila time according
to the submission requirements identified in the submission instructions and include the following
information/contents in their concept papers, per the template provided:
I. General Information on the Organization II. Project Information III. Technical Narrative, including:
a. Project Description b. Proposed Activities c. Target Outcomes of the Project d. Institutional Capacity and Past Performance
IV. Summary Budget
Successful Applications will propose projects with clear climate change adaptation
strategies and activities that explicitly address the climate impacts and stressors
identified. Successful Applications will address and answer the following questions:
http://www.usaid.gov/sites/default/files/documents/1868/303maw.pdf
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a) What are the main climate risks or hazards in your community? (e.g., sea level rise, changing rainfall and temperature patterns, greater frequency of storms or floods, ocean acidification,
etc.);
b) How do they impact a key development priority in your community? (e.g., food security, water security, health, livelihoods, infrastructure, ecosystems, etc.)
c) How will your proposed project: i) reduce exposure and sensitivity to these climate impacts; and/or ii) increase the capacity to adapt to these impacts?
SECTION III. QUESTIONS
Applicants with questions on the contents of this solicitation may submit questions in writing to
[email protected] no later than July 17, 2015 5:00 PM Manila time. Responses to questions and clarifications will be made available through www.pgrd.org and applicants are also invited to visit
this website for updates on this solicitation, schedules for succeeding grant application processing,
additional announcements, guidelines, and instructions.
The Pacific-American Climate Fund reserves the right to not respond to or post questions that are
duplicates of other questions or questions that are deemed not relevant.
mailto:[email protected]://www.pgrd.org/
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SECTION IV. CONCEPT PAPER FORMAT
The following provides instructions for the format of the concept papers.
a) All Concept Papers must be in English, single-spaced, Times New Roman size 11 font, sized to print on A4 size bond paper, with each page numbered consecutively. All application
documents must be submitted in Microsoft Word or PDF format.
b) Applicants should follow the prescribed format for concept papers (Please refer to Appendix 1) and should strictly observe the maximum number of pages allowed according to the table
below:
Section/Description
Maximum Page Number / Text Limits
I. General Information & II. Project Information 1 page
III. Technical Narrative 2 pages (1,300 words total, one inch margins)
IV. Summary Budget 1 page
Total Number of Pages 4 pages
c) Provide a one-page summary budget that reflects major cost line items, such as personnel,
travel, training, and other direct costs by year to support activities for the proposed program
period.
d) Please provide proof of legal registration, along with evidence of the ability to operate legally in the country where the proposed grant activities will take place (if different).
SECTION V. CONCEPT PAPER SUBMISSION INSTRUCTIONS
The following provides concept paper submission information and instructions. a) Concept papers are due by August 10, 2015 12 Noon Manila time.
b) Concept papers should be submitted in the format contained in Appendix 1.
c) Electronic submissions are preferred. Applications should be transmitted as an attached
document to [email protected]. The subject line of the email should read as follows:
“PACAM Concept Paper.”
d) Printed hard copy submissions are acceptable and can be hand carried or mailed to PACAM’s
sub-regional offices as follows:
mailto:[email protected]
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For Kiribati, Marshall
Islands, Federated
States of Micronesia,
Nauru, and Palau:
For Papua New Guinea,
Solomon Islands, and
Vanuatu:
For Fiji, Samoa, Tonga,
and Tuvalu:
Pacific-American Climate
Fund
C/o Praveen Lata
Acting Regional Fund
Manager
P O Box19034, Suva
Fiji Islands
Pacific-American
Climate Fund
C/o Junne Cosmas
Regional Fund Manager
P O Box 279, Waigani,
National Capital District.
URS Australia Pty, Ltd. (PNG)
Century 21 House, Level 1
Kunai Street
Papua New Guinea
Pacific-American
Climate Fund
C/o Praveen Lata
Regional Fund Manager
P O Box19034, Suva
Fiji Islands
e) For hard copies, the envelopes containing the original and two copies of the application must
reflect the name, address and contact details of the applicant. To ensure centralized tracking
of application, applicants who send concept papers in hard copy should also send an email to
[email protected] notifying PACAM of their submission and provide evidence of
transmittal date (photocopy of postal delivery receipt).
f) Incomplete submission may mean non-processing, significant delay in processing of the concept papers, or rejection.
g) All applicants should retain, for their records, a copy of their Concept Paper and all accompanying enclosures.
h) Applicants are kindly requested to only submit one concept paper per organization.
PACAM reserves the right to fund any or none of the concept papers/applications submitted under
this solicitation and is not obliged to pay for the cost of preparation of concept papers or applications.
SECTION VI. EVALUATION OF CONCEPT PAPERS
Concept papers will be evaluated following the criteria listed in the below table.
Concept Paper Evaluation Criteria
1. Technical Approach and Fit with PACAM Goals and Objectives
2. Proposed Illustrative Budget/Cost Efficiency and Reasonability
3. Eligibility of Organization to Receive a PACAM Grant
Concept papers approved by PACAM will be invited to submit full applications. Concept papers not
selected will be notified.
SECTION VII. SUBMISSION OF FULL APPLICATIONS
Step two of the application process will start with an invitation from the Pacific-American Climate
Fund to submit a full application that includes both Technical and Financial Applications. The Technical
Application should not exceed 25 pages, excluding cover page and required appendices, unless
mailto:[email protected]
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otherwise stated in the instructions provided. Required appendices will include but not be limited to:
a Branding and Marking Plan, a Monitoring and Evaluation Plan, and Pre-Award Certifications and
Assurances. The Financial Application should provide sufficient details to support the proposed budget.
Technical and Financial Applications should be submitted separately and in accordance with the
instructions provided if/when an applicant is invited to submit a full application. Applicants invited to
submit a full application will receive detailed application development instructions, including application
templates. Information on the evaluation criteria for full applications can be found in Appendix II.
SECTION VIII. AWARD INFORMATION AND ADMINISTRATION
Potential awardees will be subject to a pre-award risk assessment that will be conducted by the Pacific-
American Climate Fund and may include a pre-award visit to the applicant’s place of establishment. A
positive risk assessment will confirm that the awardee possesses, or has the ability to obtain, the
necessary management competence in planning and carrying out project activities and that it will
practice mutually agreed upon methods of accountability for funds provided by PACAM. Risk
assessments generally entail a detailed analysis of the applicant’s financial, administrative, and
programmatic capacity and are generally performed over a one- to four-day period at the applicant’s
place of establishment. In some cases the Awardee may receive an award with conditions, such as
administrative and capacity building assistance.
Potential awardees will also be subject to an environmental review, which will assess the awardee’s
proposed activities in terms of potential environmental impact. Depending on the results of the review,
potential awardees may be required to take specific environmental risk mitigation measures, including
changing programmatic approach.
The Pacific-American Climate Fund will select the appropriate grant instrument to be used based on
the organization’s institutional capacity, the amount of the grant award, and other relevant factors. It
is expected that most awardees will receive a Fixed Amount Award (FAA), whereby funds are
transferred to the Awardee as pre-determined milestones are completed, though other grant types
will be considered. An initial financing milestone provides liquidity to get started. A FAA provides a
means for PACAM to assist the Awardee in building institutional capacity as the project activities are
completed. During the period of a FAA, the Awardee has the opportunity to strengthen and improve
its internal procedures, systems, and policies. By doing so, the Awardee can improve its ability to
access and manage resources from USAID and other donors.
Awards shall be made and administered in accordance with all pertinent USAID policies and
regulations. For U.S. organizations 2 CFR 200 and the ADS 303maa, Standard Provisions for
U.S. Non-governmental Organizations are applicable. For non-U.S. organizations, the ADS
303mab, Standard Provisions for Non-U.S. Non-governmental Organizations and 2 CFR
200, where incorporated, will apply. Please note, that if requested to submit a full application, your
organization must obtain a DUNS number and be registered in the Central Contractor Registration
through the System for Award Management (SAM).
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Attachment 1 Illustrative Adaptation Activities
Pacific-American Climate Fund
Sector PACAM illustrative (not exclusive) adaptation options
Agriculture and
food security • Adaptation of crops to salinity, droughts, temperature, and floods;
integrated pest/disease management
• Improved soil management; increased/improved water storage and irrigation
• Improved food production, processing, and distribution networks; crop/disaster insurance; promotion of traditional knowledge related to management and food processing methods
• Greater diffusion of information and communication technologies (ICT) to enhance access to information on seasonal weather forecasts, markets, pests and diseases, and best practices
• Diversification of locally-available crops and animal husbandry to enhance livelihoods and address dependence on food imports
• Early warning system for food security; development of emergency food banks and distribution networks
Water resources • Improved water management systems; demand-side management; water conservation and efficiency improvements in water utilization
• Sustainable management of groundwater sources; protection of water quality; water reuse; climate-proofing of water supplies against salinity,
floods, and storm surges
• Development of redundant/emergency water supplies; integrated water resource management and disaster risk management
Forests and
grasslands • Improved forest management, reforestation, and restoration of forest
wetlands and grasslands; terrestrial protected areas
• Promotion of community-based forest and grasslands management and protected area co-management
• Promotion of forest-based livelihood options, including non-timber forest products and tourism
• Selecting trees and plants with resistance to drought, fire, disease, and pests
• Improved monitoring and early warning systems
Fisheries • Addressing overfishing problems; area closures; marine protected areas; integrated reef fishery management
• Diversification of fisher livelihoods (e.g., ecotourism); aquaculture
• Control of wastewater and storm water discharges; restoration of mangroves and other nursery areas
Infrastructure* • Implementation and enforcement of building codes, zoning laws, and setbacks
• Incorporation of climate concerns into environmental impact assessments of new infrastructure planning and investment; climate-proof
existing infrastructure against salinity, floods, storm surge, and sea level rise
Disaster risk
management • Improved disaster preparation and planning including vulnerability
assessment; training disaster staff and volunteers; applying traditional knowledge to risk reduction strategies
• Drought/storm early warning systems; awareness and education programs
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Sector PACAM illustrative (not exclusive) adaptation options
• Integration of risk reduction principles into environmental permitting; integration of disaster risk management with adaptation strategies to reduce exposure to floods and extreme events
Health • Surveillance/monitoring of water and vector-borne diseases, particularly in aftermath of disasters
• Improved health care capacity; integration of health care and disaster risk management planning
• Implementation of preventive health maintenance programs; promotion of healthy lifestyles and improved nutrition and hygiene
*Note: Construction activities are not eligible for funding.
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Appendix 1 – Concept Paper Template Pacific-American Climate Fund
Instructions to complete the Concept Paper Template are provided in gray.
I. General Information
Name of Organization
Office Address
Location Where
Founded/Organized
Website
Phone Number
Date Established
Brief Organizational
Profile and Legal Status
Organizational Size (Annual
Revenue, in US Dollars)
Board of Trustees/ Board
of Directors and/or
Owners
Please list names, nationalities and position of Board of Trustees or similar governing body.
Name Nationality/Contact No./Email Address
Contact Person/s Name Position in the organization Email
Name, Position and
Signature of Authorized
Representative
On behalf of the Applicant identified in Section 1, “General Information,” of this application, I hereby certify that to the best of my knowledge, this application in its entirety contains only true and current information:
_______________________________ ___________
Signature over name and position title Date
II. Project Information
Proposed Project Title
Geographic Coverage
Target Beneficiaries
Proposed Partners
Project Timeframe
Requested Budget from PACAM
III. Technical Narrative
I. PROJECT DESCRIPTION
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A. Project Background Instructions: Please give a brief description of the climate change adaptation needs to be
addressed. The description should address the following two questions:
1) What are the main climate risks or hazards in your community? (e.g., sea level rise, changing rainfall and temperature patterns, greater frequency of storms or floods, ocean acidification, etc.);
2) How do they impact a key development priority in your community? (e.g., food security, water security, health, livelihoods, infrastructure, ecosystems, etc.)
B. Project Goal Instructions: In view of your answers to the two questions above, state the goal and objectives of
your climate change adaptation project. The objectives should include how your proposed project will: 1) Reduce
exposure and sensitivity to these climate impacts; and/or 2) Increase the capacity to adapt to these impacts?
C. Co-Benefits: Describe how the project will address the identified problems or needs. Include details about how the
proposed project will provide co-benefits, such as livelihoods enhancement, food security, water security, improved
health, sustainable natural resources management or good governance.
D. Gender Focus Instructions: Outline any steps the project will take to ensure a gender sensitive approach and to
promote equal opportunity for male/female participants and beneficiaries.
E. Sustainability Instructions: Provide details how the project will ensure project outcomes will be sustained in the
long term.
II. PROPOSED ACTIVITIES
INSTRUCTIONS: Insert as many spaces for additional activities as needed below, maintaining the page limit for this
section. Briefly describe the major activities necessary to achieve the anticipated project outcomes and impacts in the
spaces below. Please provide details of what will be done, who will benefit? Who will participate? What are the
beneficiaries’ roles and responsibilities in delivering the project results?
Proposed Activity 1:
Proposed Activity 2:
Add More Activity Rows as Needed
III. TARGET OUTCOMES
INSTRUCTIONS: List the expected outcomes of the project in the space below. The outcomes reflect the changes the
project will effect or contribute to.
IV. INSTITUTIONAL CAPACITY AND PAST PERFORMANCE
INSTRUCTIONS: Briefly describe your organization’s ability to successfully implement the proposed project. Highlight
partnerships (if any) and similar projects undertaken in the past three years.
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IV. Summary Budget
INSTRUCTIONS: Proposed summary budgets should be estimates of the total cost of the proposed project. This includes the estimated amount of necessary labor/salaries, travel, capacity building expenses (i.e., trainings and training related expenses for the applicant), and other direct costs, such as the cost of equipment, insurance, etc.). Summary budgets should not exceed $250,000 and should not be for a period longer than 24 months. At the full application stage, applicants will be requested to submit a detailed budget, which will itemize individual costs. The concept paper summary budget is an estimate and summary of those detailed costs.
ITEMS
YEARLY
EXPENDITURES TOTAL
Project Staff/Labor
Travel, Transportation and Per Diem
Capacity Building and Training Costs
Other Direct Costs
TOTAL Requested Budget from PACAM
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Appendix II – Full Application Evaluation Criteria
A committee will review and score each full application using the selection criteria in the table below.
The relative importance of each criterion is indicated by approximate weight in points below. A total
of 100 points will be possible.
Evaluation Criteria Rating-Points
1. Technical Approach including Co-Benefits 40 POINTS
The extent to which the proposed project clearly articulates the climate change threats and puts forward
appropriate and effective adaptation measures to address
them.
The overall quality of the technical approach, including inclusiveness, innovativeness, flexibility, appropriate partner
organizations, community ownership and government
coordination.
The extent to which the project assists communities to adapt to the impacts of climate change and helps build
climate resiliency.
The extent to which the application describes the project in a clear and concise manner and presents specific focused
objectives with corresponding activities.
The extent to which the application shows the logical connections between problem statement, objectives and
activities, and how the activities will lead to the
achievement of expected outcomes.
The extent to which the project contributes to national climate change adaptation strategies or plans.
The extent to which the project addresses other development challenges or provides co-benefits, such as
livelihoods enhancement, food security, water security,
improved health, sustainable natural resources
management or good governance.
The extent to which the application describes how project sustainability will be maintained.
The extent to which the proposed project addresses gender issues.
2. Management Approach and Key Personnel 30 POINTS
The extent to which the application describes a clear plan for project implementation, including the timeline for its
major activities and milestones over the life of the project.
The extent to which the application shows how personnel and resources are reasonably organized to implement and
track project activities, account for funds, and manage
relationships with relevant stakeholders.
The demonstrated skills and qualifications, including technical and program management experience, of the
project staff to implement the project.
The extent to which the application presents strategies that respond to any issues or concerns that might arise during
project implementation, such as the extent to which the
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proposed project may result in unintended negative
consequences.
3. Institutional Capacity and Past Performance 20 POINTS
The extent to which the organization has the necessary resources – human, technical, financial – or access to these
resources to be able to successfully implement the project
within the proposed time frame and cost.
The organization has undertaken and successfully completed similar projects in the past three years.
4. Budget/Cost 10 POINTS
The extent to which the proposed budget proposes an efficient use of resources.
The extent to which budgeted costs are reasonable and realistic in terms of achieving the objectives of the
application.