jobsheet 2 kharil azim bin khairuddin

8/9/2019 Jobsheet 2 Kharil Azim Bin Khairuddin

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Question/Discussion

1. How to create the table


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Part 1 of 8: Creating a Table

1.

1Select a range of cells. The cells can contain data or they can be empty, or acombination of both. You don’t have to pick your cells before you create the table if you

aren’t sure yet.

Ad


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2.

2Insert the table. To start the table creation process, you will need to insert a table into

your spreadsheet.

o In Excel 2003, click the Data menu and select List.

o In Excel 2007, 2010, and 2013 select either "Table" on the Insert menu

ribbon or "Format as Table" in the Styles group on the Home menu ribbon. (The former

option applies Excel's default table style, while the other lets you choose a style when


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you create the table. You can later apply or change the table style by selecting one of

the options from the Table Styles group in the Table Tools Design menu ribbon.)[1]

•

3Provide a data source for your table. If you did not previously select a group of cells,you will need to select the cells now. After you pick your range, a dialog box will appear,

either the Create Table dialog (Create List dialog in Excel 2003) or the Format As Table

dialog.

http://www.wikihow.com/Make-Tables-Using-Microsoft-Excel#_note-1http://www.wikihow.com/Make-Tables-Using-Microsoft-Excel#_note-1


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o The "Where is the data for your table?" field displays the absolute

reference(s) for the current cell(s) selected. If you want to change this information, you

can type in a different cell or range reference.

•

4Indicate whether your table has headers. If your table has headers, check the "Mytable has headers" box. If you don't check this box, the table will display default header

names ("Column 1," "Column 2," etc.).


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o You can change a column name by selecting the header and typing in

your own name in the formula bar.

Part 2 of 8: Enlarging and Reducing Table Size

1.

1Grab the corner of the table. Move your mouse cursor over the sizing handle at thelower right corner of the table. Your cursor will change to a 2-sided diagonal arrow. Click

and hold to “grab” the corner.


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2.

2Resize the table. Drag your cursor inward to reduce the table size, outward to enlarge

it. Dragging your cursor adds or reduces the number of rows and columns.

o Dragging your cursor up toward the column header reduces the number of

rows in the table, while dragging your cursor down increases the number of rows.

o Dragging your cursor to the left reduces the number of columns in the table,

while dragging it to the right increases the number of columns. A new column header is

created when a new column is added.


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Part 3 of 8: Inserting and Deleting Table Rows and Columns

1.

1Right-click the table cell where you wish to insert or delete a row or column.A

popup menu appears.


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2.

2Select "Insert" from the popup menu. Choose one of the Insert submenu options.

o

Select "Insert Columns to the Left" or "Insert Columns to the Right" toinsert a new column in the table.

o Select "Insert Rows Above" or "Insert Rows Below" to insert a new row in

the table.


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•

3Select "Delete" from the popup menu. Choose one of the Delete submenu options.

o Select "Table Columns" to delete the entire column(s) containing the

selected cell(s).

o Select "Table Rows" to delete the entire row(s) containing the selected

cell(s).[2]

Part 4 of 8: Sorting Table Rows



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1.

1Click the down-arrow to the right of the header of the column you wish to sort

by. A dropdown menu will appear.


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2.

2Choose one of the sort options displayed. The sort options appear at the top of the

dropdown menu.

o Choose "Sort A to Z" (or "Sort Smallest to Largest" if the data is numeric)

to sort items in ascending order.

o Choose "Sort Z to A" (or "Sort Largest to Smallest" if the data is numeric)

to sort items in descending order.


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1.

1Click the down-arrow to the right of the header of the column you wish to filter. A

dropdown menu will appear.


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o The "Text Filters" option includes the options "Equals," "Does Not Equal,"

"Greater Than," "Begins With," "Ends With," "Contains," "Does Not Contain," and a

"Custom Filter" option.

o The "Number Filters" option includes the options "Equals"," Does Not

Equal," "Greater Than," "Greater Than or Equal To," "Less Than," "Less Than or Equal

To," "Between," "Top 10," "Above Average," "Below Average," and a "Custom Filter"

option.

o The check boxes below these options include a "Select All" and "Blanks"

option to display all data meeting the filtering criteria or all rows with blank cells in that

column, as well as a listing of each unique data element (such as the same name) in

that column. Check or uncheck the combination of boxes that will let your display only

those rows with a cell that meets your criteria, such as checking the elements "Smith"

and "Jones" to display sales figures for only those 2 individuals.

o Excel 2010 and 2013 offer an additional filtering option: enter text or a

number in the Search field and the display will be restricted to only those rows with an

item in the column that matches the contents of that field.


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•

3Remove the filter when finished with it. To restore the original display, select "Clear

Filter From [Column Name]" from the dropdown menu. (The actual name of the column

is displayed in this option.)

Part 6 of 8: Adding a Totals Row to a Table


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1.

1Right-click any cell in the table. This displays a popup menu. Select "Table" from the

popup menu.


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2.

2Select "Totals Row" from the Table submenu. A totals row will appear below the last

row of the table, displaying a total of all the numeric data in each column.


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3.

3Change the displayed value. Click the menu on the Totals line for the value you want

to adjust. You can choose what function you would like displayed. You can show the

Sum, the Average, the Count, and more.

Part 7 of 8: Adding a Calculated Column to a Table


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1.

1Select a cell in a blank column. If necessary, you'll have to add a blank column first.

See "Enlarging and Reducing Table Size" and "Inserting Table Rows and Columns" for

the methods to do this.


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2.

2Type the calculation formula into any blank cell, other than the header. Your

formula is automatically copied into all the column's cells, whether above or below the

cell you entered the formula in. You can also copy the formula into the column cellsmanually.

o You can enter the formula in any row of the spreadsheet beneath the

table, but you can't refer to any cells in those rows in the table reference.


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o You can type or move the formula into a column that already has data, but

to make it a calculated column, you'll need to click the "AutoCorrect Options" button to

overwrite the existing data. If you copy the formula, however, you'll have to manually

overwrite the data by copying the formula into those cells.

•

3Create exceptions. After creating the calculated column, you can later go back and

create exceptions by typing data other than a formula in any of the cells, deleting the

formula from 1 or more cells, or copying a different formula into some of the cells. Any


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exceptions to the calculated column formula, other than a formula deletion, will be

clearly marked.[3]

Part 8 of 8: Changing the Style of the Table

1.

1



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Select a preset style. You can pick from a variety of preset color combinations for your

table. Click anywhere in the table to select it, and then click the Design tab if it is not

already open.

o Choose from one of the presets available in the Table Styles section. Click

the More button on the right side to expand the list and see all the options.

•

2


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Create custom styles. Click the More button on the right side of the list of preset styles.

Click “New Table Style” at the bottom of the menu. This will open the “New Table Quick

Style” window.

o Give your style a name. If you want to easily access this style again, give it

a name that you can remember or that describes the style.

o Choose the element you want to adjust. You will see a list of table

elements. Choose the one you want to edit and click the “Format” button.

o Choose your formatting options. You can choose the font style, fill color,

and border style from the Format menu. This formatting will be applied to the element

you selected.

•


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3Change your table back into a regular spreadsheet. If you are finished working with

the data in a separate table, you can revert the table back into the spreadsheet,

maintaining the data. Click anywhere in the table to select it.

o Click the Design tab.

o Click Convert to Range and then click Yes.

o The table formatting will be removed, but the style will remain. You will no

longer be able to sort and filter data.

2. Give example for mathematics formula using Excel

There are times when you will want to combine the arithmetic operators inyour calculations. Here are a few examples of combining the operators:

Example 1

• Start a new spreadsheet

• Enter the number 25 in cell A

• Enter the number 5! in cell A2

• Enter the number 2 in cell A"

• #n cell A5 enter the following formula

=(A1 + A2) * A3

• $ress the %eturn &ey on your &eyboard to get the answer

The answer you should ha'e got was 5!. (otice the brac&ets in the formula.The brac&ets group part of your sum together. )ithout them* Excel will


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normally calculate from left to right. +ut it does some calculation beforeothers. Excel sees multiplication as more important than adding up. To seewhat happens without the brac&ets* do this:

• ,lic& on cell A5

• ,lic& inside the formula bar at the top

• -elete both the brac&ets from the formula

• $ress the return &ey on your &eyboard to see the answer

(ow the answer is different This time you should ha'e gotten 25. Herearethe picture 'ersions of both formulas:

Without Brackets

/ou might thin& the second one is wrong. +ut it0s not. #t0s 1ust the way Excel wor&s things out. +ecause it seesmultiplication as more important than adding up* it willmultiply cell A2 by cell A" first. That gets the answer of!!. Excel will then add this answer to cell A* whichgi'es the answer 25.

)ith the brac&ets in* you force Excel to wor& things outyour way. /ou0re saying -o the sum in brac&ets first*then multiply. )hen you do the brac&ets first* you get adifferent answer. A 3 A2 4 5. 6ultiply 5 by cell A" andyou get the answer 5!.

The moral is: ta&e care when you are grouping operatorstogether. And force Excel to wor& things out your way by

using brac&ets to group your sums.

Example 2

Substitute the asteris& symbol from example with theforward slash. So the formula will be changed from this:


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= (A1 + A2) * A3

to this:

= (A1 + A2) / A3

$ress the %eturn &ey on your &eyboard to re'eal theanswer. #t should be ".5. (ow ta&e the brac&ets out andtry again. Again* you get a different answer. The total willnow be 5!

Again the same process is at wor&. Excel sees di'isionas more important than adding up* so it does that first. Soit will di'ide 5! by 2 to get 25. Then it will add the

contents of cell A to get 5!. )ith the brac&ets* we forceExcel to do the adding up first* then di'ide by the cell A".

Example 3

This time* enter the following formula for cell A5: =(A1/A2) *A3

$ress the %eturn &ey on your &eyboard to re'eal the

answer. #t should be 725.

%emo'e the brac&ets and try again. The answer shouldbe 725 again. This is because Excel sees 6ultiplicationand di'ision as being of e8ual importance. )hen allthings are e8ual* Excel calculates from left to right.

9i&ewise* Excel sees addition and subtraction as being of e8ual importance. So it will calculate from left to right ifyou use addition and subtraction in the same formula. Asan example* study this formula below:


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3.o! to i"sert s#m$ol %& !ith 2 'ecimal places

1.irst hihliht the "um$ers

2.Right click then click on ‘Format cell


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3.Click on ‘Numbers’ then click ‘Currency’ to change the

decimals to 2

4.Finally,scroll down at ‘ymbol’ then choose either R!"nglish or R! !alay then click #$.

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