job description of accounts officers

8/3/2019 Job Description of Accounts Officers

http://slidepdf.com/reader/full/job-description-of-accounts-officers 1/3

COVERNMENT OF TTIE PIIN.IAItTDCIINI(]AL I]I)UCATION & VOCATIONAI, 1'RAINING AUTIIORITY

96'GULBERG ROAD, LAHORE.PAIIX: 9263055-59.9263052 Irax: 9263050

Web sitc: rvrnv.tcYta.go D.Dk

No. TEWA / Fin / B&A I g3q(- A Dated: Sep_rl., 2011

JOB DESCRIPTION

ACCOUNTS OFFICER

(INSTITUTES)

PURPOSE:

The function of Accounts otficer is to ensure financial discipline and observe

internal control system. He will responsible forpreparation

of financialstalgments, budgets and arrangement of record for annual audit of the institute In

the light of instructions issued by the finance wing of TEVTA from time to time

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES.

Accounts

o Maintain cash book for all funds by observing instructions from finance

wing of TEVTA issued time to time.

o Ensure monthly reconciliation of cash book with bank and submit the

same to Assistant Manager Finance along with bank statement

o Prepare and reconcile petty cash book with main cash book

o Prepare schedules of receipts and expenditure for the following accounts

on data collection form and submit to the Assistant Manager Finance of

the DistricvDeputy Manager Accounts TEVTA Secretariat Lahore on

monthly basis.

. Schedule of income (Government dues and pupil funds).

o Schedule of Grants (Development and Non Development, special

allocation from TEVTA or any other grant from donor agency)

. Reporting of expenditure (Development, Non Development, Special

allocation from TEVTA. regular 2"d shift and pupil funds)

,Vly' rs\tn o 23/?/ z t/t TEV'I-,1 :. .liat

Gttllt.ry Rl,"! i'','iut'.{ ) \ \--.,

2tsBtf,ft--.-$E



(]OVI,]RNMENT OF'I'IIU PI]N.IAI]TECIINI(]AL }]I)UCA]LON & VOCA'I]oNAI,'I'IIAINING AIiI'II0III1'\'

96-GULBERG ROAD, LAHORE.PAIIX: 1)263055-59, 9263052 li.i\: e:1()i050

Web sitc: $r_rv-tc!tr.eoD.pL

o Carryout reconciliation of grants with district for salaries (Civil, TEWA and

PSIC), non salaries, and development grants and prepare bank

reconciliation of salary, non salary, and pupil funds, securities, fec

collection account.

() Ensure that all payments above rupees 10,000^ have been made through

cross cheques.

() Ensure reconciliation of accounts with district accounts officer with respect

to pay and allowances of civil servants and receipts deposited to

Government Treasury of the institute.

o Prepare, adjust, finalize and consolidate following financial record ofthe

instatute.

. Adjustment of accounts on accrual basis of accounting at the

time of closing of accounts.

. Prepare lnal Balance.

. Prepare and submit income and expenditure account

. Prepare and submit balance sheet

. Schedule of operating fixed assets

. Notes to the accounls.

o Get accounts audited from external auditor o{ TEWA

c, Ensure physical verification of assets in the institute and ensure that sanre

has been conducted within the required time perlod

o Ensure proper maintenance of operatingfixed assets register at institute

level indicating location, possession' date of purchase' value and

depreciation of asset.

Budqets

() Perform activities in connection with budgets (Salary & Non Salary);

. Prepare Annual Budget Estimates



(;oVERNMENT OF TIIE PIJN.IAB

TECHNICAL I]DUCATION & VOCATIONAI, 1'IIAINING AUTIIORIT'I'96-GULBERG ROAD. LAHORE.

PABX: 9263055-59. 9263052 Fax: 92(13050

Wcb sitc: !!! jlgljg:gqutL

Recording allocated quarterly budget of the institute received

from district and ensure that the expenditures should not

increase from the budgetary limit in any case.

Prepare 2"o siatemenl of excess and surrender statement.

Audit

Ensure pre-audit of pension, GP Fund, LFA and Medical cases related to

all employees working in the Institute.

Ensure effective implementation of internal control system and ensure that

system is being operated with letter and sprit.

Ensure the compliance of audit observations raised by the external

auditors i.e. Chartered Accountants and DG Commercial audit Arrange

record/working paper for DAC meetings for settlement of audrt

observations.

o Keep proper record of audit track on regular basis.

Coordinate with Inquiry Officer for the

requires during enquiry proceedings.

Any other assignment as assigned

Secretariat.

details and information which he

by the finance wing of TEVTA

(M|RZA U BAIG)Deputy Gene M (Finance)

TE

cc:r)2\3)

4)

The General Manager (F&A) TEWA, Lahore.

All Zonal Manager TEWA, Puniab.

All District Manager TEWA, Punjab with the request to circulate the same

to lower formations for information.AllAssistant Managers Finance TEVTA, Punjab

job description of accounts officers

Documents