japan pack 2017 guide book · name japan pack 2017 - japan international packaging machinery show...

JAPAN PACK 2017 Guide Book─ for Overseas Exhibitors ─

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9/30 (Sat) – 10/2 (Mon) Move-In　/　Construction

10/3 (Tue) – 10/6　(Fri) Exhibition Days

10/6 (Fri) – 10/7 (Sat) Deconstruction　/　Removal

Mandatory / Optional

Submission Deadline

FormNo. Form Name Submit to Check

box

Mandatory

8/25 1 Booth Contractor Registration Form Hiromeya Co., Ltd.

8/25 2 Electric Supply Application Form Iida Electrical Works Co., Ltd.

8/25 3 Booth Electrical Layout Iida Electrical Works Co., Ltd.

Mandatory / Optional

Submission Deadline

FormNo. Form Name Submit to Check

box

Optional

6/19 4 Co-Exhibition Registration Form JAPAN PACK 2017 Organizer Office box

8/4 5 Foreign Shipments (Bonded Cargo) Notification Form Kuehne & Nagel Ltd.

8/18 6 Additional Passes Request Form JAPAN PACK 2017 Organizer Office

8/18 7 Additional Invitations Request Form JAPAN PACK 2017 Organizer Office

8/18 8 Food and Drink Sampling Application Form Hiromeya Co., Ltd.

8/18 9 Waiver on Hazardous Substances Hiromeya Co., Ltd.

8/25 10 Request for Installations Higher than 2.7m and　/ or Ceiling Hiromeya Co., Ltd.

8/25 11 Anchor Bolt Use Request Form Hiromeya Co., Ltd.

8/25 12 Compressed Air Application Form Yamazaki Kogyo Co., Ltd.

8/25 13 Propane / Steam Application Form Yamazaki Kogyo Co., Ltd.

8/25 14 Water Supply Application Form Yamazaki Kogyo Co., Ltd.

8/25 15 Moving Equipment Application Form Sankyu Inc./Cap Co., Ltd.

8/25 16 Booth Staff/Interpreters Application Form Ken & Staff Co., Ltd.

9/15 17 Meeting Room Rental Application Form JAPAN PACK 2017 Organizer Office

9/15 18 Storage Rental Application Form Hiromeya Co., Ltd.

9/15 19 Booth Cleaning/Waste Removal Application Form In-Support Co., Ltd.

Application Submission Deadlines

Submission of the forms above is mandatory for ALL exhibitors.

Submit the following forms only if needed.

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1. Overview of the Exhibition

1-1. Exhibition Outline

Name JAPAN PACK 2017 - Japan International Packaging Machinery Show 2017Time October 3 (Tue) - 6 (Fri), 2017 4 days

Show hours: 10:00 - 17:00Venue Tokyo International Exhibition center (Tokyo Big Sight)

East Exhibition Halls 1-6 Ariake 3-10-1, Koto-ku, Tokyo, Japan 135-0063

Purpose Exhibiting new domestic and overseas packaging machinery ; packaging materials ; packaging material converting equipment ; food processing machinery ; pharmaceutical and cosmetic production machinery ; logistic equipment ; and related equipment with a view to contributing to rationalization in industry and enhancement of people's lives promoting trade, and developing all related industries.

Theme A Place to Discover New Formulas for Packaging.Exhibit Categories

1. Packaging and Packing Machinery 2. Packaging Materials Conversion Machine 3. Packaging Robot, Packaging-related Equipment, Inspection / Detecting Machine 4. Component, Environment-related Equipment, Logistics-related Equipment / Service 5. Food Processing Machine / related Equipment 6. Pharmaceuticals / Cosmetics-related Machine 7. Packaging Materials 8. Plant Engineering System 9. Organizations / Press Relations / Research Institute / Others

Organizer Japan Packaging Machinery Manufacturers AssociationSupporters (tentative)

Ministry of Economy, Trade, and Industry / Japan External Trade Organization (JETRO) / Tokyo Metropolitan Government / Japan Chamber of Commerce and Industry / The Tokyo Chamber of Commerce and Industry / Japan Packaging Institute / Tokyo Big Sight Inc.

Cooperation (tentative)

Japan Bakery and Confectionery Machinery Manufacturers' Association / The Japan Food Machinery Manufacturers'　Association / Chubu Packaging & Food Machinery Manufacturers Association / Tokyo Food Machinery Manufacturers Cooperative / Kanagawa Packaging Machinery Manufacturers' Association / Institute of the Food Industry / Tokyo Packaging Institute / The Japan Machinery Federation / Japan Society for the Promotion of Machinery Industry / PDA Japan Chapter / The Japan Society of Pharmaceutical Machinery and Engineering / ISPE Japan Affiliate / Japan Measuring Instruments Federation / Japan Automatic Identification Systems Association / All Japan Plastic Products Industrial Federation / Japan Polyethylene Products Industrial Federation / Association of Japan Plastic Machinery / Japan Robot Association / Japan Food Industry Association / Japan Chain Stores Association / Japan Department Stores Association / Japan Cosmetic Industry Association / Japan Environment Association / The Japan Containers and Packaging Recycling Association / The Distribution System Research Institute / New Supermarket Association of Japan / Japan Packaging Machinery Lease Co., Ltd. / Nikkei Inc. / The Nikkan Kogyo Shimbun, Ltd. / Fuji Sankei Business i.

Entry Fee ¥3,000 / day (tax included) Entry is free of charge if you bring an invitation or if pre-registered: www.japanpack.jp.

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1-2. Access to Tokyo Big Sight

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1-3. Exhibition Schedule

1) Construction / Installation① Vehicle Entry / Construction

September 30 (Sat) - October 1(Sun) 8:30 - 18:00② Hand Carry-in Only / Construction

October 2 (Mon) 8:30 - 18:00Note: vehicles will not be allowed in the venue on October 2 (Mon). For work after 18:00, go to the Organizer Office and fill out an Overtime Request Form

beforehand.2) Show Days

October 3 (Tue) - 6 (Fri) 10:00 - 17:00Note:Generally,exhibitorsareprohibitedfrombringinginmaterialsorexhibitsduringthistime.

3) Exhibitor Venue Access TimesOctober 3 (Tue) - 6 (Fri) 8:30 - 18:00

4) Deconstruction / RemovalOctober 6 (Fri) 17:00 Show officially closes, visitors exit venue 17:00 - Booth clean-up and packing 18:00 - Deconstruction and removal (vehicles permitted in halls)October 7 (Sat) -　10:00 Deconstruction and removal continued All booths must be deconstructed and materials entirely removed by

10:00 AM.

2. Exhibition Regulations

Exhibitors are required to abide by all rules and regulations as presented in the “Invitation to Participate in JAPAN PACK 2017” as well as those presented below.

2-1. Co-Exhibitors

When exhibitors share booth space with one or more firms or organizations, all participating exhibitors are considered co-exhibitor.① Co-exhibitor Benefits

Co-exhibitors will be treated as subsidiary to the main exhibitor in all officially printed documents (example: invitations, show guides etc.) and on the official show website.

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② Requirements for Co-exhibitionThe following conditions (a-c) must be met for co-exhibition.a. Make sure that the show organizer can clearly distinguish which company is the main exhibitor in

the booth.b. The exhibitor cannot lend or sublet any portion of the booth to a third party.c. Assign one employee from the main exhibiting firm as the contact point with the show organizer, to

whom all relevant show materials will be sent.③ Applying for Co-Exhibition

If you wish to apply for co-exhibition, submit Form #4 (Co-Exhibition Registration Form) to the show organizer by the deadline shown on the form.

2-2. Smoking Prohibited

Tokyo Fire Regulations strictly prohibit smoking in the venue except in designated areas.

2-3. Use of Microphones / Speakers

To prevent inconveniencing other exhibitors and attendees when using microphones and / or speakers as part of an exhibit presentation, please follow the following rules:① Sound volume cannot be louder than 60 decibels as measured 2 meters away from the booth front.② Place speakers so that they face AWAY from the aisles.③ Always be aware of the sound volume you are using.④ If the show organizer determines that the sound volume emanating from your booth is interfering with

the activities of neighboring booths, you will be asked to follow the organizer’s instructions to remedy the situation.

2-4. Photography, Video Photography and Reproduction Not Allowed

Without the express permission of the show organizer or the exhibitor involved, photography, video photography or any other means of reproduction of any exhibitor’s products or exhibits is not allowed. However, we ask that you cooperate, as best you can, with the official photography team assigned to record the show (who will be wearing distinctive armbands describing their affiliation), as well as members of the press (wearing press armbands), both of whom will be shooting panoramic views of the show as well as photographing individual exhibits.

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3-1. Care and Handling of Exhibitor Products

While the show organizer is responsible for the management of the show as a whole, each exhibitor is wholly responsible for the proper care and handling of their own products. Exhibitors should take all necessary measures to ensure the safeguarding of their products.

3-2. Food and Drink Samples Created during Exhibitor Demonstrations

1) If you would like to offer attendees food and drink samples which have been produced during a product demonstration (excluding beverages served during business discussions), you must submit, by the deadline shown on the form, a layout diagram showing the necessary facilities as outlined both in Form #8 (Food and Drink Sampling Application Form) and below in item 3, to the show’s official contractor, Hiromeya Corporation.The organizer will submit all applications to the relevant Public Health Department. The Public Health Department will conduct inspections of all booths making these requests.

2) Even if the food or drink is originally wrapped and / or in containers, and then opened and presented for consumption, the facilities described in item 3 below must be installed. However, these conditions do not apply if the wrapped / contained food and drink are presented to attendees as is. If needed, keep a supply of paper towels and rubbing alcohol on hand.

3) The necessary facilities for offering food and drink samples are as described below.① For simple manual preparation: wash basin with running water, liquid hand soap, paper towels,

rubbing alcohol, waste receptacle② For food preparation and processing using utensils: wash basin with running water, liquid hand

soap, paper towels, rubbing alcohol, sink with running water, dish detergent, waste receptacle③ For food and drink requiring temperature control: refrigerator and freezerNote:Facilitieswithrunningwaterwillbeconnectedtothevenue’smainplumbingsystem.Useofa

watertankortakinghotwaterfromtheboilersinthevenue’skitchenettesarestrictlyprohibited.Exhibitors should install their own sink with running water or hot water boilers as needed.Disposable gloves and disinfectant spray are not considered a suitable substitute for an actual washbasin with running water.

4) Follow the rules below for safe food and drink sampling.① As a matter of general principle, always use disposable utensils and tableware.② Always keep food safety and sanitation in mind when serving.

3. Care and Handling of Exhibitor Products

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③ Keep all food and drink at the proper temperature when storing.④ Make sure the amount of food and drink offered can be safely and sanitarily kept at the venue⑤ Keep on-site food processing and preparation to the absolute minimum⑥ Make sure your food handlers / preparers are in good health

3-3. Disposal of Waste Produced during Product Demonstrations

The proper disposal of any waste produced during demonstrations of an exhibitor’s products is in principle the responsibility of the exhibitor. However, if the exhibitor finds it difficult to remove all waste from the venue, you may either place the waste in a waste collection area outside the venue, or place the waste in bags or boxes and place in the aisle in front of your booth after closing time (17:00). Also, there may be a charge for the disposal depending on volume of waste, so if you anticipated generating a large volume of waste, submit Form #19 (Booth Cleaning / Waste Removal Application Form) by the deadline shown on the form, to the show’s designated cleaning and waste removal contractor, In-Support Co., Ltd.

3-4. Exhibitor Passes and Related Credentials

1) Exhibitor Passes　: these passes are necessary to gain admittance to the venue during Build-Up, Breakdown, and exhibition hours.

2) Contractor Badges : Contractors involved in building / dismantling and loading / unloading within the venue must always display these badges to gain admittance. These badges do not allow admittance during exhibition hours.

3) Vehicle Cards : these cards must be displayed on vehicles unloading and loading exhibitor products, booth fittings, and demonstration materials. As a matter of principle loading / unloading is not permitted during exhibition hours except for materials needed for product demonstrations. Further, driving of vehicles directly into the exhibition area and parking at / around the venue is not allowed. Once loading / unloading is finished, vehicles should be promptly moved out of the venue.

4) The diagram shows the number of passes and other IDs allowed depending on the size of the exhibitor booth. These items will be mailed to exhibitors in early August.

1-3 Booth Units 4-11 Booth Units 12-39 Booth Units 40+ Booth Units

Exhibitor Passes 20 40 60 80

Contractor Badges 20 40

Vehicle cards 5 10

Note:To acquire extra Exhibitor Passes, Contractor Badges, or Vehicle Cards, submit Form #6 (Additional Passes Request Form) totheorganizerbythedeadlineshownontheform.

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4-1. Exhibitor Venue Access and Attendee Invitations

Upon display of an organizer-issued Exhibitor Pass, exhibitors are free to enter the venue at the entry gate and pass thru the entrance to each hall, during the Build-up, Exhibition days, and Breakdown, September 30, 2017 (Sat) to October 7, 2017 (Sat), a total of 8 days. If you wish to enter the venue at other times, discuss your needs with the organizer beforehand.

4-2. Attendee Invitations

1) The organizer will send, free of charge, 100 exhibition invitation brochures to each exhibitor sometime in early August. Please distribute these invitations to customers and others who may have an interest in attending as visitors.

2) The organizer will also distribute special “VIP Invitations” to each exhibitor, the number distributed depending on booth units as shown below. Use these invitations to invite important customers and other VIPs you would particularly like to attend. Note that VIP invitations are limited in number; no more than the number indicated below will be sent.

VIP Invitations Issued (depending on booth size)1-3 Booth Units 4-11 Booth Units 12-39 Booth Units 40+ Booth Units

VIP Invitations 20 40 60 80

Benefits of the VIP Invitation① Smoother registration process at the VIP-only Registration Desk② VIP Lounge located near the Organizer’s Office by East Hall 1 (free beverage service, free Wi-Fi

service, etc.)3) To attend free of charge, pre-register at the official exhibition website (http://www.japanpack.jp) and

bring your pre-registration certificate to the registration desk onsite.4) Attendees who do not have either an Invitation (or), a VIP Invitation or a regular pre-registration

certificate may buy a ticket on-site at the entrance. The price is ¥3,000 (tax included).Note:Ifyouwouldliketoordermoreinvitations,submitForm #07 (Additional Invitations Request

Form)totheorganizerbythedeadlineshownontheform.

4. Exhibitor Venue Access and Attendee Invitations

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5-1. Delivery of Exhibit Materials to Exhibitor Booths

It is recommended that delivery of exhibitor products to exhibitor booths be conducted by the show’s official freight forwarder.

5-2. Transport of Exhibit Materials to the Venue during Build-Up

1) Transport of product into the halls of the venue is allowed during the 3 periods shown below. Further, note that on October 2 (Mon) as an accident prevention measure, no vehicles, cranes, forklifts or other heavy moving equipment will be allowed in the halls. During this time, work using hand lifts, dollies, trolleys and other human-powered devices are allowed.Transport during Build-Up Period① September 30, 2017 (Sat) 8:30　-　18:00② October 1, 2017 (Sun) 8:30　-　18:00③ October 2, 2017 (Mon) 8:30　-　18:00Note:Ifyourcontractorsneedtoworkonyourexhibitand/ortransportofmaterialisneededafter

18:00,submitan“OvertimeRequestForm”totheorganizer(availableatthissameoffice).Ifyouneedtostartyourworkbefore8:30onSeptember30,2017,discussyourneedswiththeorganizer beforehand.

2) During Build-up, the hall area of the venue is always extremely congested. Once unloading is finished, immediately remove your vehicle from the venue.

3) In order to transport materials needed for demonstrations or any other purposes in the venue during the exhibition period, the vehicles delivering the materials must display a Vehicle Card. Vehicle Cards will be distributed to each exhibitor sometime early in August, the number of cards depending on the size of the exhibitor’s booth. If you need additional Vehicle Cards, submit Form #6 (Additional Passes Request Form) to the organizer by the deadline shown on the form.

5-3. Applying for Moving Equipment

If you require lifters, forklifts or other large moving equipment, submit Form #15 (Moving Equipment Application Form) to the exhibition’s contractor for shipping / Moving and related Equipment, Sankyu Inc. or Cap Co., Ltd. by the deadline shown on the form.

5. Carry-in and Removal of Exhibitor Products

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5-4. Pricing for Moving Equipment

Prices for the rental of moving equipment to be used are as shown below. Note that besides the rental price of the equipment itself, there will also be charges for delivery, setup, and removal, as well as separate charges for labor. Discuss your needs beforehand with the exhibition's contractor for shipping / Moving and related Equipment, Sankyu Inc. or Cap Co., Ltd.

Type Capacity Price (tax included) each

Truck Crane11 ton ¥84,240

4 ton ¥35,640

Forklift11 ton ¥46,440

4 ton ¥23,760

5-5. Removal of Exhibit Materials

1) Removal of exhibit materials after the show ends is allowed during the following period.October 6, 2017 (Fri) 18:00 to October 7 (Sat) 10:00Note:AnOvertimeRequestFormwillnotbeneededonOctober6(Fri).

2) During deconstruction, the hall area of the venue will likely be extremely congested. Confine your activities to the inside of your booth as much as possible. Be alert and do not inconvenience other exhibitors during your removal activities

5-6. Delivery and Removal of Exhibit Materials during Exhibition Hours

As a matter of principle, delivery and removal of exhibit materials are not allowed during exhibition hours. However, if such actions become necessary due to unforeseen circumstances such as equipment breakdown, damage, etc., contact the organizer to discuss how to resolve the situation.

5-7. Display of Contractor Badges

Contractors conveying materials into and out of the venue must display a contractor badge on their person. Refer to Section 3-4 (Exhibitor Passes and Related Credentials); contractor badges will be sent to exhibitor sometime in early August, the number of badges sent is proportional to the size of the exhibitor’s booth. If you need additional contractor badges, submit Form #6 (Additional Passes Request Form) to the organizer by the deadline shown on the form.

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6-1. Overseas Shipments

“Overseas Shipments” refers to any shipments of products / materials of foreign manufacture which have not cleared customs. Any overseas items which have cleared customs are at that point considered as domestic shipments, and are exempt from the requirements outlined below.

6-2. Temporary Import into a Customs-Bonded Venue

1) If you wish to import your exhibit materials and products temporarily into Japan for use only at this exhibition (which is scheduled to be a customs-bonded venue), you can declare them as bonded cargo by submitting Form #5 (Foreign Goods (Bonded Cargo) Notification Form) to the official overseas shipping and handling contractor, Kuehne and Nagel Incorporation, by the deadline shown on the form. If you submit the form after the deadline, please do so as soon as possible so that Kuehne and Nagel Incorporation can process your application in a timely fashion.

2) Along with Form #5, submit a Packing List of included items, and a detailed description of equipment types, construction, and function.

3) If you discover that some of the information submitted in Form #5 is incorrect or no longer relevant, immediately contact Kuehne and Nagel Incorporation, and resubmit the amended Form #5.

4) If, after submitting Form #5, and before the start of the exhibition, you discover that some of the goods included will be regular imports and treated as domestic shipments (not bonded), submit the standard forms for alteration of previously submitted forms and submit the documentation for regular import of these items. In this case these goods will undergo the standard procedures for foreign exchange valuation and customs clearance. These procedures can take some time, so submit all documentation as soon as possible. If the goods have not been cleared for import by the time the exhibition starts, then simply ship them as bonded cargo, use them in the exhibition, and after removal submit standard documentation for import to the relevant authorities (designated bonded district, bonded shed etc.).

6-3. About Our Application to the Tokyo Customs Authority

We the Organizers, under the name of the Chairman of the Japan Packaging Machinery Manufacturers Association, will submit an application to the Tokyo Customs Authority to have this exhibition declared a customs-bonded venue for the eight-day period beginning September 30 (Sat) to October 7 (Sat) in 2017.

6. Customs Requirements for Shipping from Overseas

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6-4. Delivery and Removal Times for Overseas Shipments (bonded cargo)

The periods during which overseas shipments or bonded cargo may be brought into or removed from the venue are as follows. Delivery and Removal procedures for these periods are the same for domestic shipments Delivery September 30 (Sat) to October 1 (Sun) 8:30 - 18:00 Removal October 6 (Fri) 18:00 to October 7 (Sat) 10:00

7. Overview of Booth Setup and Removal

7-1. Area of Booth Unit

The area of 1 booth unit is 8.82m2 (2.97 × 2.97m).

7-2. Basic Booth Structure

1) The basic booth structure (described below, items 1-3) will be installed by the organizer on September 30, 2017 (Sat)

Basic booth structure① Back wall　: white PVC sheet panel② Side walls : white PVC sheet panel③ Booth number plate : polystyrene board

Note:Cornerboothsandislandboothswillnothavewallsonsideswhichdonotfaceanotherbooth.The4cornersoftheexhibitor’sboothareawillbemarkedoutwithwhitetape.If you would like parapets or a company nameplate, contact the official exhibition boothcontractor,HiromeyaCorporation.

2) All other fittings in the booth are the responsibility of the exhibitor.

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Overview of Basic Booth Structure

2700

29702970

Board of booth number

11880

1188017820

2700


24booth

11880

89105940

2700


6booth

8booth

2970

990 990 990

990

990

990

2970

50

2970

50

2580

20

40

950

40

950

40

950

40

2700

Single Unit (3-D view)

Double Unit (3-D view) Block Unit (3-D view)　

Single Unit (Floor plan) Single Unit (3-D view of panel side)

7-3. System Paneling

This exhibition promotes the use of environmentally friendly system paneling to cut down on industrial waste. The system consists of 4mm-thick, white PVC sheets held up with aluminum posts. As the panels and posts are rented, please do not mistreat them.This includes, but is not limited to, the following 5 points.① Do not use nails or tacks on the panels or posts.② Do not use glue poster panels or letter cut-outs to the panels.③ Do not use strong adhesive tape on the panels.④ Do not remove, cut or alter panels or posts.⑤ Do not place exhibiting items or decorations directly on the panels or posts.Note:Ifyouwanttoattachspotlightsorfluorescentstothepanelsorposts,useclip-onspotlightsand

hook-typefluorescentlighting.

7-4. Installation and Removal of Booths

1) Applying for Booth ContractorAfter you have chosen a contractor for booth design and decoration, submit Form #1 (Booth Contractor Registration Form) to inform the official booth contractor (Hiromeya Corporation) by the

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deadline shown on the form.2) Installation / Removal Periods

Booth Installation : September 30 (Sat) - October 2 (Mon) 8:30 - 18:00Booth Removal : October 6 (Fri) 18:00 - October 7 (Sat) 10:00

Note:ifyourcontractorneedstoworkpast18:00,submitan“OvertimeRequestForm”totheon-siteOrganizerOffice(availableatthesameoffice).ThereisnoneedtosubmitanOvertimeRequestFormforremovalworkdoneonOctober6(Fri).

3) Construction MaterialsPlease use non-combustible and fire-resistant materials. In particular, make sure that veneer boards, carpets, curtains, cloths and sheets and similar materials are certified as treated with fire-resistant materials.

4) Area of InstallationAll installations must be done wholly within your designated booth area. No installations allowed on neighboring aisles, walls or pillars.

5) Height of InstallationsStandard height of all parts of a booth and fixtures is 2.7m. If you wish to build higher than 2.7m, permission of the local Fire Department is required; to do so, submit Form #10 (Request for Installations Higher than 2.7 and / or Ceiling), along with structural plans (floor plan, 3-D view, side view, 2 copies each) to the official booth contractor, Hiromeya corporation, by the deadline shown on the form. Also, even if the Fire Department’s approval is obtained, no matter the location or size of the booth, the highest part of the structure cannot exceed 4.5m, and must be set back from aisles and neighboring booths by 1.0m on each side. Exhibit booths of 40 booth units or greater may build up to a height of 6m, as long as this part of the structure is set back 2.0m from the outside. Refer to the diagrams below.

H= up to 6.0m (40 units or more)H= up to 6.0m (40 units or more)

H= up to 4.5m (all booths)H= up to 4.5m (all booths)


H= up to 6.0m (40 units or more)H= up to 6.0m (40 units or more)



6) Ceiling ConstructionIf you wish to build higher than 2.7m or you would like to add a ceiling, the approval of the local Fire Department is required. Submit Form #10 (Request for Installations Higher than 2.7 and / or Ceiling) along with structural plans (floor plan, 3-D view, side view, 2 copies each) to the official booth

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contractor, Hiromeya Corporation, by the deadline shown on the form. The organizer will bundle all Forms #10 and accompanying documentation to present to the Fire Department. After review, the Fire Department may request changes in your plan; be sure to obey all their instructions.

7) Use of Anchor BoltsIf you plan to use anchor bolts to secure products and displays, the permission of Tokyo Big Sight is required. Submit Form #11 (Anchor Bolt Use Request Form), along with a layout plan showing the location of all proposed anchor bolts (2 copies) to the official booth contractor, Hiromeya Corporation, by the deadline shown on the form. The price to repair the floor post-show is ¥1,296 per bolt (tax included). You will be invoiced for this repair charge after the exhibition ends.Anchor Bolt Usage - Some Cautions① Only the use of hole-in anchors is permitted.② Only anchor bolts with a diameter of 16mm or less, and a depth of 60mm or less, may be used.③ Bolts cannot be set into a utility pit or within a perimeter of 200mm from the pit edge.④ During removal, use a sander to cut off all protruding parts of the anchor bolts to level the bolts with

the floor. This is to help prevent injury to work personnel and damage to vehicle tires.⑤ If flooring is damaged, the exhibitor responsible will be billed the cost of repair.

8) Industrial and General Waste Produced During the Removal PeriodExhibitors and their contractors are responsible for the removal and transport of all industrial and general waste products produced during the exhibit removal process.

7-5. Rental Items

If you would like to order tables, chairs, sofa sets and other items for your booth, refer to the separate “A Guide to Standardized Booth Decoration Packages”, and contact the official booth contractor (Hiromeya Corporation) for further information.

7-6. Fire Prevention

1) Fixtures and Displays① Please use chipboard, veneer plywood, and printed plywood, which have been processed by

immersion in fire-resistant chemicals, as indicated by the seal attached to each piece. Panels which have only been sprayed with fire-resistant chemicals do not meet this specification for fire-resistance because the panels have not been fully permeated with the chemicals. When plywood paneling has been covered on both sides by other material, a small area must be kept open or covered with moveable flap to allow the Fire Department to detect the fire-resistance seal attached to the plywood.

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② Please use cloth, paper, artificial flowers, streamers, flags, banners and other combustible materials, which have been processed by immersion in fire-resistant chemicals, as indicated by the seal sewn on each piece. Fire-resistant plywood pieces which have been completely covered by gluing on of thin cloth or paper is considered fire-resistant, but thick cloth or corrugated paper attached with paste, nails, tacks are not considered part of the fire-resistant sheet, and require their own fire-resistant treatment.

③ Styrofoam, urethane foam, and other petroleum-based materials, as well as artificial flowers and other items made from combustible chemical fibers, or other materials not amenable to immersion treatment for fire-resistance, cannot be used.

④ Only use materials displaying the official “Treated for Fire Resistance” mark, indicating compliance with the Japanese Fire Service Act.

2) Fixtures and DisplaysAccording to the Tokyo Municipal Fire Prevention Ordinance, the 5 activities listed below are prohibited. However, if any of the 5 activities are required for the display or demonstration of the exhibitor’s products, the organizer may be able to obtain a waiver on these restrictions from the local Fire Department by using the absolute minimum amount needed to carry out the display or demo. Interested exhibitors should submit Form #9 (Waiver of Hazardous Substances) to the official booth contractor, Hiromeya Corporation, by the deadline shown on the form. However, smoking and the use of propane gas tanks are still strictly prohibited, so please do not apply for a waiver on these activities.Prohibited activities on-site include the following:① Smoking② Use of open flame (electric stoves / heaters, alcohol lamps, oil heaters, device producing sparks)③ Use of liquefied petroleum gas, high pressure gases④ Transport of hazardous substances (gasoline, kerosene, fuel oil)⑤ Transport of hazardous materials (atomic fuel, gunpowder)Note: category ④ of hazardous substances above is further subdivided into:

• Type 1 Petroleum Products (combustion point 21°C or lower: (gasoline, paint thinner)• Type 2 Petroleum Products (combustion point between 21°C and 70°C: (kerosene, wash oil)• Type 3 Petroleum Products (combustion point between 70°C and 200°C: (fuel oil, lubricant oil)• Type 4 Petroleum Products (combustion point 200°C or higher: (turbine oil)• Other hazardous substances such as cooking oil and ink.

3) Depending on the situation, activities listed as prohibited may be permissible. Below is a list of conditions pertaining to this possibility.① Open Flame

• Cover the table and surrounding area of an open flame device with a non-metallic, non-combustible covering

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• Demonstrations using liquid oil such as kerosene to produce open flame are still prohibited• For Demonstrations which may produce sparks, remove all combustible materials from the

immediate area, and make sure flying sparks will not reach and / or harm viewers• Keep a fire extinguisher at hand, and label it clearly

② Non-combustible high pressure gas• Do not allow fire or flame near gas tanks• Conduct regular inspections to prevent leaks

③ Hazardous Substances• On-site use or storage of wash oil, lubricant oil and similar substances is limited to the absolute

minimum amount permitted by submitting Form #9 (Waiver of Hazardous Substances). • The lubricant oil contained within an exhibitor’s product is considered a hazardous substance.• Store substances in a safe place within the booth. A booth attendant responsible for safe storage

should stay on-site at all times.• Make sure containers are sealed tightly to avoid combustion of fumes.• Remove containers once empty; do not leave them in the booth.• Do not allow open flame near the hazardous material.• When exhibiting products which include hazardous substances, all containers and cans should

be empty (except for substance samples themselves). Other than exhibit products, if using inks, ink thinners, and spray paints during Demonstrations, the Material Data Safety Sheet (MSDS) for each of these products must be attached to your submitted Form #9 (Waiver of Hazardous Substances).

• When using, displaying and / or storing hazardous substances, always have a clearly marked fire extinguisher at hand.

• In addition to the above, the exhibitor must follow all instructions given by the local Fire Department.④ Explosives (fireworks, sparklers etc., up to 5kg)

• Place these in a display box, and isolate from other products.• Smoking and open flame are prohibited near these items.• Always have a clearly marked fire extinguisher at hand.

4) Fire Prevention during Installation and RemovalMake sure that your contractors and workers follow instructions 1-5 below carefully during installation and removal to help prevent fires.① No smoking during installation and removal activities.② Only bring enough hazardous flammables (paint, etc.) to do the job at hand, and no more than

that. Always keep hazardous substances containers tightly closed when not in use.③ Limit combustible items to the amount immediately needed; remove waste materials during

deconstruction as soon as possible.

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④ When using oxy-fuel torches for welding or cutting, first remove all combustibles from the area to avoid ignition by flying sparks, always have an overseer on hand during operation, and keep a fire extinguisher close at hand.

⑤ Do not allow construction or waste materials to accumulate and block the aisles and emergency exits, or block access to fire hydrants and fire extinguishers.

5) Demonstrations using gas equipment and / or fryersTo prevent tipping or overturning when using gas equipment and / or fryers in demos, always stabilize the equipment with anchor bolts or lash securely to other equipment.

6) Emergency Exits for Large Booth Areas (23 booth units or more)Exhibitors with booths 23 units or larger must follow the instructions in items 1-4 below to design the booth with emergency exit aisles leading in at least 2 different directions out of the booth. The widths of these aisles depend on the size of the booth.① 23 to under 35 booth units: emergency exit aisles must be at least 1.2m wide② 35 to under 69 booth units: emergency exit aisles must be at least 1.6m wide③ 69 to under 171 booth units: emergency exit aisles must be at least 1.8m wide④ 171 or more booth units: emergency exit aisles must be at least 2.0m wide

7) Inspections by local Fire AuthorityThe local Fire Authority will conduct safety inspections on-site on October 2, 2017, and a representative of the exhibitor must be in attendance during the inspection. Make sure that all hazardous substances, safety equipment and other items listed on the submitted Form #9 (Waiver of Hazardous Substances) are located where they should be, and the fire-resistance label on all structural elements is clearly visible for inspection.Note: Make sure a designated representative of your organization is present in the booth during the

fireinspection.


Contractors must have contractor badge displayed on their persons at all times. Contractor badges will be distributed sometime early in August. Number of badges distributed is proportional to the size of the exhibitor’s booth. Refer to Section 3-4 (Contractor Badges) for more details. To acquire extra contractor badges, submit Form #6 (Additional Passes Request Form) to the organizer by the deadline shown on the form.

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8-1. Schedule of Electrical Work

Electric installation should be done during the regular installation hours as outlined in section 7-4 (Installation and Removal of Booths).

8-2. General Venue Lighting

The venue uses fluorescent high-pressure mercury lamps for general lighting. This gives an average illuminance level of about 400 lux at the booth. Installation of additional lighting inside the booth is the responsibility of the individual exhibitors.

8-3. Electrical Power Supply

The specifications of power supply at the venue are shown in items 1-2 below. Note that while single phase 200V supply is also possible, other specialty supply ratings are not available.① Single phase 100V / 50Hz② Triple phase 200V / 50Hz

8-4. Basic Electric Supply Capacity (free)

The organizer will supply electric power to each exhibitor booth free of charge, up to the limit per booth unit as shown below. Use of electricity beyond this amount will incur a separate charge that will be billed later.

Electricity Voltage Frequency Power Supply to one Booth Unit (free of charge)

Single Phase 100V50 Hz Combined 100V / 200V usage up to 1.5kW

Triple Phase 200V

Note:Fluorescentandhigh-pressuremercurylightingelectricusageshouldbecalculatedat150%ofregular incandescent lighting. If using electrical equipment, convert horsepower or kVA (asindicated on the label) to kW when calculating electric usage.

8. Electric Power and Electrical Work

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8-5. Additional Electrical Line Installation and Charges

If you plan to use more electricity than the amount given in section 8-4 above, we will need to install an additional electrical line into the booth. The charges for both installation and usage (tax included) are shown in the graph below.

Extra Electrical Capacity(Sum of 100V, 200V power)

Charge for installation(tax included)

First 1.0kW ¥8,640

Additional Capacity, per 500W ¥4,320

8-6. Applying for Electric Power and Installation

Exhibitors wishing to apply for additional power capacity for lighting, product demonstrations, etc. need to follow the procedure outlined in steps 1-3 below. Exhibitors who only plan to use the basic power supplied by the organizer should use this procedure to apply as well.① Enter the electrical capacity needed on Form #2 (Electric Supply Application Form) and submit to

the official electrical contractor Iida Electrical Works Co., Ltd. by the deadline shown on the document. In the case of failure to meet this deadline, we will not be able to supply electricity to your booth.

② Submit Document #3 (Booth Electrical Layout) showing the layout of electrical lines within the booth to Iida Electrical Works Co., Ltd. by the deadline shown on the document.

③ In case 24-hour power is needed for exhibits or refrigerators, indicate the need in the above-mentioned form.

8-7. Electrical Installation by Organizer and In-Booth Electrical Installations

The organizer will install main power lines connected to a circuit breaker at the edge of each exhibitor’s booth. Even for booths of 2 booth units or larger, the organizer will only install 1 circuit breaker. Please indicate on Document #3 (Booth Electrical Layout) where you wish to have the breaker installed. If you do not indicate a location for the breaker, the breaker will be installed either on the right or left side of the back wall. The exhibitor is responsible for the installation of lighting and power distribution boxes within the booth, and must pay for electrical usage. See diagram below.

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B

Organizer ResponsibilityPrimary Electrical Work (Mains)

= Circuit Breaker

Lighting and Power Distribution Box

Lighting and Power Distribution Box

Lighting/Outlets

Electric Equipment and other devices

Mains Circuit Breaker(inside booth)

Mains Circuit Breaker(inside booth)

Exhibitor ResponsibilitySecondary Electrical Work (In-Booth)

B

B※

8-8. Electric Power Charges

Electricity is charged at ¥64.8 per kW per hour (tax included), but please understand that actual charges may differ from estimates due to change of price of electricity in the supplier’s side. The basic formula for estimated usage in 1kW units is shown below.

1kW × ¥64.8 × 8 hours × 5 days = ¥2,592 (tax included)

8-9. Electrical Supply during Show Hours

1) Booths will have electricity from October 2 (Mon) to October 6 (Fri), 8:30 - 17:30. If an exhibitor needs electric power outside these hours, for example to calibrate or test-run equipment, submit a Request for Power Supply to the organizer (request forms are located at the Organizer Office), and discuss your needs with the official electrical contractor (Iida Electrical Works Co., Ltd.). Please be advised that in some circumstances your request may be denied.

2) When closing your booth for the day, always use the circuit breaker to cut power to the booth. In addition to using unnecessary power, you will also be creating a possibly hazardous condition. The above applies especially to exhibitors, handling 24-hour power lines.

8-10. Maintenance of Electrical Power during the Exhibition

The organizer will station an electrical maintenance engineer at the venue continuously during show hours to insure uninterrupted power supply.

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8-11. Important Notes for Electrical Work

1) When submitting Document #3 (Booth Electrical Layout) on behalf of the exhibitor, the electrical contractor hired for in-house installation must enter the correct electricity capacity (confirm this on Document #2) and mark the correct locations of devices, lights, outlets, etc. on the layout diagram.

2) Only licensed electrical workers may perform electrical contract work in the venue, and must display their licenses while on the job. Any contractor found without the appropriate licenses will be asked to immediately cease work.

3) Please finish all work before the start of the exhibition. Also, barring special circumstances, no electrical work is permitted once the exhibition opens.

4) Any electrical appliances and devices that are subject to the Japanese Electrical Appliance and Materials Safety Act, must have the model approval of the Ministry of Economy, Trade, and Industry. Other products should conform to JIS standards.

5) Do not use vinyl coated cords for fluorescent and incandescent lighting. Always use 1.6mm or larger F cables rated for the capacity of the devices to which they connect. If power cords and cabling must pass over the flooring of in-booth aisles and passageways, they should be protected with floor cord covers.

6) Always use metallic or plastic boxes to house lighting and power distribution boards. Power distribution boards in metallic boxes should be properly grounded for safety.

7) The booth power distribution board must be placed in a secure location and keep other objects and materials away from the distribution board.

8) Always ground equipment and devices pulling 150V or more.9) Always use a proper fuse on the circuit breaker. Never reconnect a blown fuse with makeshift copper

wiring, as it is extremely dangerous.10) Connect each 100V lighting unit pulling 15A or more to a separate circuit. Install cut-off switches or

breakers on each circuit with multiple devices pulling up to 15A.11) Incandescent bulbs, resistors, and other heat generating devices should be placed well away from

combustible materials and places where people are passing. Neon lights are not allowed.12) Do not daisy-chain multiple devices off one outlet.13) When using 24-hour power, install a separate power line for that purpose, and label the line clearly.14) Please have the contractor clearly explain how to turn off the circuit breaker when closing the booth

for the day.15) When installing electrical equipment, always take all precautions to prevent fire, accident, injury to

people and damage to displays and facilities.

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8-12. Inspection of Electrical Installations

The organizer will conduct an onsite inspection to ensure that all facilities and installations conform with all provision of the Tokyo Municipal Fire Prevention Ordinance and regulations from the Ministry of Economy, Trade, and Industry, including but not limited to technical specifications, power and line regulations, fire prevention ordinances and other applicable regulations.

8-13. Safety Measures

The organizer assumes no responsibility for any damage to display or demonstration items or materials due to malfunction or accidents impacting the power supply, such as power loss and brown-outs. Exhibitors are urged to take out ample insurance to cover any losses due to such events.

8-14. Payment of Charges Incurred

The official electrical contractor, Iida Electrical Works Co., Ltd., will be visiting booths during the show to present invoices for installation and use of extra electrical capacity. Please pay the contractor upon receipt of the invoice. Either cash or credit cards are accepted.


Electrical contractors must always display their contractor badges while on-site. Refer to Section 3-4 (Exhibitor Passes and Related Credentials); contractor badges will be sent to exhibitor sometime in early August. The number of badges sent is proportional to the size of the exhibitor’s booth.If you need additional contractor badges, submit Form #6 (Additional Passes Request Form) to the organizer by the deadline shown on the form.

9. Compressed Air

9-1. Applying for Compressed Air

If your booth requires a supply of compressed air, submit Form #12 (Compressed Air Application Form) to the official compressed air contractor, Yamazaki Kogyo Co., Ltd., by the deadline shown on the form, along with a copy of the catalog for the device requiring the air.

1) On Form #12 indicate the air capacity needed for 1 hour of use. Also, if you need an air supply outside

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the normal hours of the exhibition, indicate that on the form as well. The contractor will make every effort to meet your requirements. Discuss charges directly with the contractor.

2) Air supply will be supplied from a single valve from the nearest utility pit. If you have a specific location for the air valve, please designate the location. On the layout diagram on Form #12. Please be aware that this will incur a separate charge involving additional work to lay secondary hosing to reach the exhibitor-designated location.

9-2. Air Supply during Show Hours

1) Air will be supplied at the venue from October 2 (Mon) to October 5 (Thu), 8:30 - 18:00, and on October 6 (Fri), from 8:30 - 17:30. For air supply outside these hours, discuss possible solutions and charges with Yamazaki Kogyo Co., Ltd. The contractor will make every effort to meet your requirements.

2) 24-hour continuous air supply will not be possible. If such supply is needed, we suggest you install a compressor in your booth.

9-3. Charges for Compressed Air

Charges for primary installation are as shown below. This is the average charge per booth; your fee may differ.

Supply Size Charge per Booth (tax included)

13mm - ¥70,200

• Standard air: 5.0 - 6.5 kg / cm2 (pressure not regulated).• Standard size: 13mm - • Standard volume: 300 liters / minute or less (for volumes higher than 300 liters / min, an extra charge

of ¥5,400 per 100 liters / min will be added). • Price above includes air supply for 300 liters / min, 1 valve, maintenance fee and tax.

9-4. Charges for Air Supply Outside Normal Show Hours

Air Supply prices per hour (tax included) for outside normal show hours are as shown below.① October 1 (Sun)

• 13:00 - 18:00: ¥2,700 / hour② October 2 (Mon) thru October 5 (Thu)

• 18:00 - 20:00: ¥5,400 / hour • 20:00 - 22:00: ¥7,560 / hour

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Note: no air supply is offered after 22:00.

9-5. Cleanliness of Compressed Air

Pumped air is not oil-free; it is pumped through an oil-cooled compressor, so may be carrying microscopic water and oil droplets. We recommend you install filters / dryers to reduce contaminants entering the equipment.

9-6. Prevention of Damage

The organizer assumes no responsibility for any damage to equipment or demonstration materials due to the sudden loss or drop in the air supply pressure. Exhibitors are urged to take every precaution to prevent damage from such an event.

9-7. Payment for Air Supply

Yamazaki Kogyo Co., Ltd. will bill, before the start of the exhibition, every exhibitor who requested for compressed air supply. The bill will include a charge for secondary hosing installation if applicable.

10. Propane Gas and Steam Line Installation

10-1. Applying for Propane Gas and Steam Line Installation

1) If your booth requires propane gas or steam, submit Form #13 (Propane / Steam Application Form) to the official contractor for these items, Yamazaki Kogyo Co., Ltd., by the deadline shown on the form, along with catalogs describing the specifications of each device requiring these supplies.

2) Propane will be supplied from the gas cock in the utility pit nearest to the booth. If you have a particular location for the gas cock in mind, please designate the location on the layout diagram on Form #13. Please be aware that this will incur a separate charge involving additional installation work.

3) Because of possible hazard risks, laying of pipes / hoses into the electrics pits is prohibited.

10-2. Propane Supply during Show Hours

Propane will be supplied at the venue on:• October 2 (Mon), after the inspection by the Fire Authorities, until 17:30

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• October 3 (Tue) to October 5 (Thu), 8:30 - 17:30• October 6 (Fri), from 8:30 - 17:00.If you need propane outside these hours, discuss possible solutions with Yamazaki Kogyo Co., Ltd.

10-3. Charges for Primary Propane Line Installation

1) Charges for primary installation are as shown below. This is the average charge per exhibitor; your fee may differ. Charge includes installation of metal piping, gas meter, maintenance fee and tax. If you need steam, request a separate quotation from the contractor.

Pipe Size Charge per exhibitor (tax included)

20A or less ¥140,400

25A or more ¥149,040

2) Contact Yamazaki Kogyo Co., Ltd. if you need a medium pressure system.

10-4. Charges for Propane Fuel

The charge for propane is ¥390 / kg, tax included. Yamazaki Kogyo Co., Ltd. will bill, before the start of the exhibition, every exhibitor who ordered propane.

10.5. Important Notes When Ordering Propane

1) If Form #13 is not submitted by the deadline, the contractor will be unable to include the form in their application to the local Fire Authority and your application will be refused.

2) For safety purposes, only the designated contractor, Yamazaki Kogyo Co., Ltd., can install primary and secondary propane lines at the venue.

3) Propane lines cannot be routed into the electrical utility pits.


The organizer assumes no responsibility for any damage to equipment or demonstration materials due to any sudden drop in the gas pressure. Exhibitors are urged to take every precaution to prevent damage from such an event.

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11. Water Supply (Inlet and Outlet) Installation

11-1. Applying for Water Supply

1) If your booth requires a supply of running water, submit Form #14 (Water Supply Application Form) to the official water contractor, Yamazaki Kogyo Co., Ltd., by the deadline shown on the form, along with a copy of the catalog for any device requiring water.

2) On Form #14 indicate the amount of water needed per day. 3) Water will be supplied from a single valve from the nearest utility pit. If you have a specific location for

the water valve in mind, note this on the layout diagram on Form #14. Please be aware that this will incur a separate charge involving additional installation work.

4) Because of the possible hazard risks, water lines cannot be routed through the electrical utility pits.

11-2. Water Supply during Show Hours

Running water will be supplied at the venue on:• October 2 (Mon) to October 5 (Thu), 8:30 - 18:00• October 6 (Fri), from 8:30 - 17:30.For water outside these hours, discuss possible solutions with Yamazaki Kogyo Co., Ltd. The contractor will make every effort to meet your requirements, although due to circumstances around particular booths your request may be denied. If you need continuous 24-hour supply, note that clearly on Form #14.

11-3. Charges for Primary Water Line Installation

Charges for primary installation are as shown below. Charge includes installation of vinyl chloride piping, 1 water meter valve, pit cleaning, maintenance fee and tax. If you need installation of steam lines, request a separate quotation from the contractor.

Pipe Size Charge per exhibitor (tax included)

13mm ¥70,200

20mm ¥75,600

25mm ¥81,000

• Water pressure: 2.0 - 4.0 kg / cm2 (pressure not regulated).• Hot water cannot be run through the primary water lines.

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11-4. Charges for Water

The Big Sight venue charges ¥900 / m3 for water, tax included. Yamazaki Kogyo Co., Ltd. will bill, before the start of the exhibition, every exhibitor who ordered water.

11-5. Important notes When Ordering Water

Using the water drain to dispose of hot water, particulate matter, oil, pharmaceuticals, ink and other materials can pollute and / or damage the system, and is prohibited. Exhibitors causing damage to the system through such actions will be invoiced the cost of all repairs and cleaning. Water lines cannot be routed into the electrical utility pits.


The organizer assumes no responsibility for any damage to equipment or demonstration materials due to any sudden drop in the water pressure and / or disrupted water supply. Exhibitors are urged to take every precaution to prevent damage from such an event.

12. Cleaning and Waste Removal

12-1. Applying for Booth Cleaning and Waste Removal

If you would like to order booth cleaning and waste removal, Submit Form #19 (Booth Cleaning / Waste Removal Application Form) by the deadline shown on the form to the designated cleaning contractor, In Support Co., Ltd.

12-2. Extent of Cleaning Service

Cleaning involves vacuuming of the floors and all areas reachable, except for exhibitor displays and exhibition platforms.

12-3. Cleaning Period

Cleaning is offered on 4 continuous days, from October 2 (Mon) to October 5 (Thu). Cleaning on Monday October 2 will be at night, while cleaning from October 3 to October 5 will begin after 17:00.

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12-4. Charges for Cleaning Service

Charge for cleaning is ¥2,592 / 4 days (tax included) per 9 m2 area of the booth. Since cleaning will only be done where possible, enter the total square meter area which can be cleaned on Form #19. Display areas for products are not included in the area to be cleaned. Please be aware that there will be a separate charge for waste removal.

12-5. Charges for Cleaning Service

A representative of In Support Co., Ltd. will visit each exhibitor’s booth during the exhibition to invoice for the cleaning service. Pay with either cash (Japanese yen only) or by credit card on-site.

13. Booth Staffing and Interpreter Service

13-1. Overview of Booth Staffing and Interpreting

1) Female Booth Staff: for Customer Reception2) Male Booth Staff: for Demonstration Assistance3) Interpreting (Japanese-English): for Customer Reception

Note:Workhoursarelimitedto8hoursperday,from9:00to17:00,withamandatory1hourbreak.Beawarethatboothstafforinterpretersarenothiredtoactasguidesornarratorsandtheyarenot expected to be knowledgeable about exhibitor products.

13-2. Charges for Booth Staff and Interpreters

1) Booth Staff, Female / Male: ¥17,260 / day2) Interpreters (Japanese-English): ¥30,652 / day

Note:Chargesaboveincludetransportation,lunch,handlingfeeandtax.

13-3. Applying for Booth Staff and Interpreters

If the exhibitor would like to hire booth staff for reception and / or for assisting at product demos, submit Form #16 (Booth Staff / Interpreters Application Form) by the deadline shown on the form to the designated staffing contractor, Ken & Staff Co., Ltd.

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14. Meeting and Storage Rooms

14-1. Information on Meeting and Storage Rooms

1) Meeting Rooms① Rooms and Room Areas: Rooms 1 - 16 (East Hall, Galleria 2F), 68 - 70m2

② Rental Period: October 1 (Sun) 9:00 to October 6 (Fri) 18:00, (6 days)③ Rental Fee: ¥216,000 (tax included) for the entire 6 day period

2) Storage Rooms① Size: W 2.97m × D 2.97m × H 2.7m (see illustration below)② Rental Period: October 1 (Sun) 10:00 to October 6 (Fri), 19:00 (6 days)③ Location: We will try to provide storage as close to your booth as possible④ Rental Fee: ¥108,000 (tax included) for the entire 6 day period

Lockable door

(Opening inward)

14-2. Application for Renting Meeting and Storage Rooms

If you wish to rent either meeting or storage rooms, submit Form #17 (Meeting Room Rental Application Form) to the organizer or Form #18 (Storage Rental Application Form) the official booth contractor,

31

Hiromeya　Corporation, by the respective deadlines indicated on the forms. The number of rooms of either type is limited, and rooms are rented on a first-come, first-served basis, so we recommend submitting the form as soon as possible.

15. Extra Phone Line Installation

If you would like to install either analog, INS64, shared, or high-speed optical fiber lines in your booth, contact the firm below for service terms, pricing, installation and payment, at least 4 weeks before the show.15. Contractor for Extra Phone Line Installation Tokyo Big Sight, Phone Service Desk Email: [email protected] Tel: 03-5530-1107 Fax: 03-5530-1106

16. Safety Precautions and Self Inspections

During each phase of the exhibition period (buildup, show, and breakdown), all activities should be conducted with safety foremost in mind. The checklist below is a handy tool to use as you oversee the work of contractors and booth sales teams.① Exhibition Hall Safety Rules

□ Have all contractors and salespeople been fully briefed and understand the required safety rules at this venue?

② Personal Safety Equipment □ Are contractors wearing helmets? □ Are they wearing safety belts for high work?

③ Proper Use of Safety Structures□ Are contractors properly using stepladders, rolling towers and mobile lifts for high work?□ Measures in place to prevent falling material / tools? 　　□ Are measures to ensure safety of people below in place?□ Forklifts and other work vehicles staying within designated load limits?

④ Safety on the Job□ Are managers making regular rounds to check on safety compliance? □ Are emergency exits / routes being kept clear?

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□ Are disaster prevention products (e.g. fire-resistant products, etc.) properly utilized and visibly labelled?

□ Are there any ceiling structures or awnings preventing sprinklers and smoke detectors from working properly?

□ Are areas around fire shutters and fire doors clear of impediments?□ Fire extinguishers located in designated areas? □ No smoking outside designated smoking areas?□ Are exceptions to restricted activities fully compliant with request forms? □ Are there any restricted activities going on that were not covered by a waiver?□ Are cables and pipes crossing aisles and passageways properly covered?□ Any potential tripping hazards on the floor? □ Are electric cord reels being used safely?

⑤ Electrical Safety□ Are electrical contractors displaying their licenses on their person?□ Are all electric work rules and regulations being properly followed, are work methods compliant?

⑥ Gas Safety□ Are the gas detectors installed and operating? □ Are fire extinguishers in the designated locations?

⑦ Water Safety□ Any water leaks, in the utility pits or elsewhere?

⑧ Safe Work Environment□ Are combustible materials (fire hazards) lying about the site? □ Are safety perimeters properly established around hazardous work activities?□ Are nails, tacks or other personal injury hazards lying about? □ Are materials and tools properly arranged / restored when not in use?

・Memo・

33

Organizer and Contractor Contacts

Work Type Contact Firm Address / Contact Phone / Fax / Email

OrganizerJapan Packaging Machinery Manufacturers Associationwww.japanpack.jp

〒104-0033Hoso Kikai Kaikan2-5-6 Shinkawa, Chuo-ku, TokyoContact:Inoue,Abe

Phone: +81-3-6222-2277Fax: [email protected]

Booth Contracting,FurnishingStandard Booths

Hiromeya Co., Ltd.Sales Dept 2www.hiromeya.co.jp

〒104-00611-6-1 Ginza, Chuo-ku, TokyoContact:Iwasaki,Watanabe,Sasaki,Shimada,Komatsu,Matsuoka


Electrical Work,Primary, Secondary,Wiring

Iida Electrical Works Co., Ltd.Events Dept Section 2www.iidae.co.jp

〒136-00821-8-21 Shinkiba, Koto-ku, TokyoContact:Sugimoto,Toyoshima,Okano


Iida Electrical Works Co., Ltd.Osaka Officewww.iidae.co.jp

〒550-00111-9-9 Awaza, Nishi-ku, OsakaContact:Miyazaka,Takita,Nobuyama


Shipping / MovingAnd related Equipment

Sankyu Inc.Tokyo BranchOdaiba Logistics Group Arts and Eventswww.sankyu.co.jp

〒135-00644-3-2 Aomi, Koto-ku, TokyoContact:Matsuyama,Hida

Phone: +81-3-3527-7751Fax: [email protected]@sankyu.co.jp

Cap Co., Ltd.www.cap1236.co.jp

〒124-00234-25-18 Higashishinkoiwa, Katsushika-ku, TokyoContact:Okawara,Hirao

Phone: +81-3-3695-0623Fax: [email protected]@cap1236.co.jp

Overseas Shipping andBonded Cargo

Kuehne & Nagel Ltd.International Exhibitionswww.kuehne-nagel.co.jp

〒135-0016East 21 Tower 19F6-3-2 Toyo, Koto-ku, TokyoContact:Matsuzaki,Kinoshita


Water / Air / Propane / Steam

Yamazaki Kogyo Co., Ltd.www.yamazakikogyo.jp

〒166-0011Sunrise Umezato 1F, 2-11-16 Umezato, Suginami-ku, TokyoContact:Ishizuka,Onuki

Phone: +81-3-5305-5091Fax: [email protected]@yamazakikogyo.com

Cleaning and Waste Removal

In-Support Co., Ltd.www.in-support.co.jp

〒135-0016Kawai Bldg.5-22-12 Toyo, Koto-ku, TokyoContact:Goto


Booth Staff /Interpreters

Ken & Staff Co., Ltd.Convention Dept.www.ken-staff.co.jp/duties.html

〒169-0075MST Hills, 4-4-5 Takadanobanba, Shinjuku-ku, TokyoContact:Kanno,Sai

Phone: +81-3-3367-0020Fax: [email protected]@ken-staff.co.jp

Security Toyo Sogo Keibi Co., Ltd.www.toyosogo-keibi.co.jp

〒151-00531-19-12 Yoyogi, Shibuya-ku, TokyoContact:Shibui,Amamiya

Phone: +81-3-3374-5227Fax: [email protected]@toyosogo-keibi.co.jp

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