january 23, 2020 thursday 3:00 – 5:00 - selaco wdbsnippet: a power point presentation was provided...
TRANSCRIPT
Executive Committee and FULL WDB BOARD OF DIRECTORS’ MEETING
January 23, 2020
Thursday
3:00 – 5:00
Executive Committee and FULL WDB BOARD OF DIRECTORS’ MEETING
SELACO WDB Board Room
10900 E 183rd Street, Suite 350 Cerritos, CA 90703
January 23, 2020
Thursday 3:00 PM – 5:00 PM
Members of the public wishing to address the board must complete and return a public comment speaker card prior to the start of the meeting.
AGENDA
CALL TO ORDER Drake PLEDGE OF ALLEGIANCE Drake ROLL CALL Dameron 2019 – 2020 Page 1 PUBLIC COMMENTS Castellanos
CHAIR’S COMMENTS Drake
EXECUTIVE DIRECTOR’S MESSAGE / UPDATE / STAFF REPORT Castro SNIPPET: Business Promotional Videos CONSENT CALENDAR Drake
1A. Approval of Minutes 3 October 24, 2019
1B. Approval of Fiscal Reports 8 07/01/19 - 12/31/19
1C. Approval of Program Report for 07/01/19 – 12/31/19
Executive Committee and FULL WDB Board of Directors’ Meeting January 23, 2020
- 2 -
Materials related to an item on this agenda submitted to the SELACO WDB after distribution of the agenda packet are available for public inspection in the SELACO WDB office at 10900 E. 183rd Street. Suite 350, Cerritos, CA 90703 during normal business hours.
ACTION ITEM (S):
2. Ratify the Approval of the Executive Committee Castro 21
- Revised SELACO Staff Benefits 3. Approve MOU with United American Indian Involvement, INC. Castro 24 4. Approval of SELACO WDB-WIOA Partners IFA and Castro 45 Other System Costs Budget 5. In School Youth Services Procurement - Castro 80
Request for Proposal Release; PY 2020-2021 6. Contract to Provide Services to Downey Unified School District Castro 82 7. Request for Proposal Release: One Stop Operator, PY 2020-2022 Castro 83 8. HR Policy Update: Personnel Policies and Procedures Castro 85 9. SELACO WDB Annual Audit Report for Fiscal Year 2018-19 Castro 88 10. Funding Update for Prison to Employment (P2E) Planning Castro 89 11. Funding Update for AB1111 Castro 90 12. ADA Survey – EDD Co-location at SELACO AJCC Castro 91
13. Closed Session Employee Evaluation G.C. Section Code 54957 Unrepresented Employee: Executive Director
BUSINESS ADVISORY COMMITTEE REPORT Levine
Presentation / Information / Recommendations ACTION ITEM (S): NONE
INFORMATION ITEM (S):
NONE
ONE STOP OPERATOR REPORT Girdner 92
Presentation / Information / Recommendations ACTION ITEM (S): NONE
Executive Committee and FULL WDB Board of Directors’ Meeting January 23, 2020
- 3 -
Materials related to an item on this agenda submitted to the SELACO WDB after distribution of the agenda packet are available for public inspection in the SELACO WDB office at 10900 E. 183rd Street. Suite 350, Cerritos, CA 90703 during normal business hours.
INFORMATION ITEM (S):
NONE
INFORMATION ITEM (S):
1. Ethics Training AB1234 Castro 94 INTERESTING CORRESPONDENCE BOARD MEMBER COMMENTS Drake POLICY BOARD ITEMS/REQUESTS Drake
AGENDA REQUESTS FOR NEXT MEETING Drake CHAIR’S CLOSE Drake
ADJOURNMENT OF OPEN SESSION Drake
Policy Board Meeting: February 18, 2020
Next Full WDB Meeting: March 26, 2020
Meetings of the SELACO WDB are accessible to persons with disabilities. The SELACO WDB will provide reasonable accommodations upon request. Requests should be received at least 72 hours prior to the meeting.
Please call (562) 402-9336 to request accommodations.
S
EL
AC
O W
DB
Boa
rd o
f Dir
ecto
rs
Atte
ndan
ce R
oste
r –
PY 1
9/20
Boa
rd M
embe
rs
7/25
20
19
9/26
20
19
10/2
4 20
19
1/23
20
20
3/26
20
20
5/28
20
20
1.
But
ani,
Dili
p B
usin
ess R
epre
sent
ativ
e –
City
of C
errit
os
X
~ X
2.
Cas
tella
nos,
Alli
son
Secr
etar
y/Tr
easu
rer
Bus
ines
s Rep
rese
ntat
ive
– C
ity o
f Lak
ewoo
d
AE
~ X
3.
Cor
nejo
, Jac
kie
Labo
r Org
aniz
atio
n X
~
AE
4.
Dam
eron
, Mar
k B
usin
ess R
epre
sent
ativ
e –
City
of L
akew
ood
X
~ X
5.
Der
thic
k, J
osep
h B
usin
ess R
epre
sent
ativ
e –
City
of N
orw
alk
X
~ X
6.
Dra
ke, A
aron
C
hair
Bus
ines
s Rep
rese
ntat
ive
– C
ity o
f Bel
lflow
er
X
~ X
7.
Esp
itia,
Ben
V
ice
Cha
ir La
bor O
rgan
izat
ion
X
~ X
8.
Gom
ez, B
elle
Ed
ucat
ion
Entit
y X
~
X
9.
Gut
ierr
ez, L
iza
Mar
ie
Bus
ines
s Rep
rese
ntat
ive
- C
ity o
f Haw
aiia
n G
arde
ns
A
~ A
10.
Kuc
era,
Kev
in
Labo
r Org
aniz
atio
n A
~
AE
11.
Lam
, Lei
la
Bus
ines
s Rep
rese
ntat
ive
City
of A
rtesi
a
App
oint
ed b
y Po
licy
Boa
rd
12/1
0/19
Page 1 of 94
B
oard
Mem
bers
7/
25
2019
9/
26
2019
10
/24
2019
1/
23
2020
3/
26
2020
5/
28
2020
12.
Lev
ine,
Bar
bara
Ec
onom
ic D
evel
opm
ent
X
~ X
13.
Lop
ez, N
elid
a B
usin
ess R
epre
sent
ativ
e –
City
of H
awai
ian
Gar
dens
A
~ A
14.
Lug
o, J
ulia
Pu
blic
Em
ploy
men
t Se
rvic
e
AE
~ X
15.
Pate
l, V
ijay
Bus
ines
s Rep
rese
ntat
ive
– C
ity o
f Dow
ney
X
~ X
16.
Path
ak, P
ino
Bus
ines
s Rep
rese
ntat
ive
– C
ity o
f Cer
ritos
X
~ A
17.
Polle
y, T
racy
B
usin
ess R
epre
sent
ativ
e –
City
of N
orw
alk
X
~ X
18.
Rap
ue, J
udith
La
bor O
rgan
izat
ion
A
~ A
19.
Sauc
edo-
Gar
cia,
Cri
stin
a B
usin
ess R
epre
sent
ativ
e –
City
of D
owne
y
X
~ X
20.
Tod
d, S
haro
n Ed
ucat
ion
Entit
y A
~
X
21.
Tur
rubi
arte
s, M
aria
R
ehab
ilita
tion
Org
aniz
atio
n X
~
A
22.
Utt
echt
, Gre
g B
usin
ess R
epre
sent
ativ
e C
ity o
f Arte
sia
App
oint
ed b
y Po
licy
Boa
rd
12/1
0/19
23.
Weh
age,
Lar
ry
Bus
ines
s Rep
rese
ntat
ive
City
of B
ellfl
ower
X
~ A
E
24.
VA
CA
NT
La
bor O
rgan
izat
ion
X =
Pre
sent
A
= A
bsen
t
AE
= A
bsen
ce E
xcus
ed
SP
= Sp
ecia
l Mee
ting
~
= N
o M
eetin
g
Page 2 of 94
WORKFORCE DEVELOPMENT BOARD OF THE SOUTHEAST LOS ANGELES COUNTY, INC.
Executive Committee and FULL WDB BOARD OF DIRECTORS
MINUTES
October 24, 2019 3:00 PM SELACO WDB Boardroom
10900 E 183rd St, Ste 350 Cerritos, CA
CALL TO ORDER The meeting of the Executive Committee and FULL WDB Board of Directors’ was called to order by Aaron Drake, Chair at 3:10 p.m. PLEDGE OF ALLEGIANCE Board Member Joseph Derthick led the Pledge of Allegiance. ROLL CALL
WDB BOARD DIRECTORS PRESENT Butani, Dilip Castellanos, Allison Dameron, Mark Derthick, Joseph Drake, Aaron Espitia, Ben Gomez, Belle Levine, Barbara Lugo, Julia Patel, Vijay Polley, Tracy Saucedo-Garcia Cristina Todd, Sharon Turrubiartes, Maria
WDB BOARD DIRECTORS ABSENT Gutierrez, Liza Marie Lopez, Nelida Ochoa, Pete Pathak, Pino Rapue, Judith Wehage, Larry
WDB BOARD DIRECTORS EXCUSED Cornejo, Jackie Kucera, Kevin
SELACO WDB STAFF PRESENT: Castro, Yolanda Cardona, Jefferson Celis, Sara Clements, Marjean Coronel, Corina Davis, Carol Diep, Chau Ferranti-Lansdown, Tammy Flores, Monica Ford, Kay Gutierrez, Jeanette Leon, Anna Michel, Sandra Moreno, Joaquin Sandoval, Ben
MEMBERS OF THE PUBLIC PRESENT:
Chan, Connie – Employment Development Department Girdner, Stacey – SELACO One Stop Operator
Joseph, Jack – Policy Board Administrator Page 3 of 94
October 24, 2019 Executive Committee and FULL WDB Board of Directors’ Meeting
Page 2 of 5
PUBLIC COMMENTS None CHAIR’S COMMENTS None EXECUTIVE DIRECTOR’S MESSAGE/UPDATE/STAFF REPORT SELACO submitted an application to the State to modify its service area requesting to add the City of Paramount. It is currently in a sixty day review period with the State. Within those sixty days, the County has thirty days to respond for any considerations of concerns. The modified plan will go the California Workforce Board in January. The State Employment Development Department (EDD) is going through restructuring. It will be interesting to see how the changes will workforce services capacity. At this time, there was recognition of staff members who are now Certified Business Consultants – Ben Sandoval, Joaquin Moreno and Sara Celis. Ben also completed the CWA Bootcamp and presented at Meeting of the Minds. Yolanda also attended Meeting of the Minds and presented on Women Leading Workforce Development. SNIPPET: A power point presentation was provided by the Sandra Michel, Director of Policy, Compliance and Strategic Partnerships on the new format of the Program Operations Report. CONSENT CALENDAR A motion was made by Allison Castellanos to approve the Consent Calendar as presented, seconded by Joseph Derthick. With no further discussion, motion carries to approve. 1A. Approval of Minutes: July 25, 2019
1B. Approval of Fiscal Reports for Periods: 07/01/19 – 09/30/19 1C. Approval of Program Report for: 07/01/19 – 09/30/19 (Receive and file)
ACTION ITEM(S) 2. HR Policy Update: Personnel Policies A motion was made by Sharon Todd to Review and Approve the Personnel Policies and Procedures as presented and table Policy #130 for further discussion at a later date:
110 – Confidentiality 130 – Personal Appearance – TABLED FOR FURTHER DISCUSSION 150 – Conflict of Interest 160 – Additional Employment 211 – Employment References 212 – Introductory Period 214 – Employment Screening 244 – Disciplinary Action 280 – Termination Page 4 of 94
October 24, 2019 Executive Committee and FULL WDB Board of Directors’ Meeting
Page 3 of 5
223 – Job Classification
Seconded by Dilip Butani. With no further discussion, motion carries to approve.
3. Evaluating Internal Practices for Addressing Staff Family Care and Medical
Leaves of Absence A motion was made by Vijay Patel to Affirm Board approval of staff recommendations to support FMLA and methods for assessing extended leave beyond FMLA requirements and amend the action item to include review and approval of Policy #321 – Family Care and Medical Leaves of Absence and Policy #322 – Paid and Unpaid Leaves of Absence as presented, seconded by Joseph Derthick. With no further discussion, motion carries to approve.
4. Approval to Adjust Employee Salary Scale to Align with New Minimum Wage
Law A motion was made by Allison Castellanos to approve action to adjust the identified employee salary scale aligning SELACO WDB with the first required wage adjustment of $13.00 an hour, seconded by Josepth Derthick. With no further discussion, motion carries to approve.
5. Medical Benefits Opt Out Program A motion was made by Vijay Patel Following thorough review by our Fiscal department and HR consultants and ensuring there are no legal or programmatic restrictions to implementing an “opt out” incentive program that demonstrates a reduction in cost of maintaining a valuable medical benefits packet for our employees effective January 2020, seconded by Joseph Derthick. With no further discussion, motion carries to approve. Update on actions taken will be provided at the Board Meeting Scheduled for January 23, 2020. 6. Approval to Accept Department of Education Additional Funding PY 2019-2020 A motion was made by Tracey Polley With the understanding that staff will report program updates at scheduled board meetings staff is seeking board approval to:
1) Maintain existing practices of processing contract amendments and extensions for receiving current and future DOE funds and distribute appropriate funds to QCS for service delivery, as needed, without annually returning to the Board for approval.
2) If needed, authorize staff to take the necessary steps, to review, negotiate and secure funding under a revised DOE contract for 2020-2021 services delivery.
3) Maintain/extent a revised contract, if needed, to QCS for direct service delivery, without returning to the Board for approval.
Seconded by Dilip Butani. With no further discussion, motion carries to approve. BUSINESS ADVISORY COMMITTEE REPORT Barbara Levine reported out that the committee met today prior to the board meeting. Marjean Clements, SELACO Director of Business Services provided several updates to the committee. Joaquin Moreno, SELACO Program Administrator provided a presentation on ETP. Page 5 of 94
October 24, 2019 Executive Committee and FULL WDB Board of Directors’ Meeting
Page 4 of 5
Continued discussion took place regarding membership. The next scheduled committee meeting is postponed until further notice.
ACTION ITEM(S): None INFORMATION ITEM(S): None ONE STOP OPERATOR REPORT Stacey Girdner asked the board in general:
1) What services does SELACO provide? 2) What are ALL services SELACO provides?
The members of the SMT team are looking at ways to educate each other on a more local level what each partner provides. Ms. Girdner shared that she has been meeting with each partner to discuss goals for the new year. The next meeting is scheduled on November 20.
ACTION ITEM(S):
None INFORMATION ITEM(S): None INFORMATION ITEM(S):
1. Ethics Training AB1234 Page 74 of the agenda shows the most updated list of board members who completed the mandatory ethics training. All board members must complete a two hour training. Please contact Carol for direct link to online course or for any questions.
2. Governor Newsom’s Newsletter The board was referred to page 75 of the agenda. A newsletter regarding Governor Gavin Newsom Announces Members of the Future of Work Commission.
3. Governor Signs AB 593 The board was referred to page 81 of the agenda. Mrs. Castro thanked those board members who provided letters of support for this effort.
4. All In Career Pledge The board was referred to page 83 of the agenda regarding the All In Career Pledge. Page 6 of 94
October 24, 2019 Executive Committee and FULL WDB Board of Directors’ Meeting
Page 5 of 5
INTERESTING CORRESPONDENCE
1. Success Stories The board was referred to page 86 of the agenda.
BOARD MEMBER COMMENTS None POLICY BOARD ITEMS/REQUESTS None AGENDA REQUESTS FOR NEXT MEETING None CHAIR’S CLOSE None ADJOURNMENT OF OPEN SESSION The meeting was adjourned at 5:00 p.m.
Page 7 of 94
Empl
oym
ent
Trai
ning
Pa
nel G
rant
LA C
ount
y G
rant
sPr
e-Sc
hool
G
rant
WIO
A
Adu
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W &
Sp
ecia
l Pro
ject
sW
IOA
You
th G
rant
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apid
R
espo
nse
/ La
y-O
ff A
vers
ion
Gra
nts
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er G
rant
s
Non
-WIO
A
Trai
ning
Ex
pend
iture
sTo
tal
Rev
enue
s(1
20,3
86)
331,
623
1,47
2,08
459
6,51
932
8,13
160
,072
86,2
9591
,703
2,84
6,04
1A
ccou
nts R
ecei
vabl
e 0
159,
933
022
9,89
210
3,84
99,
763
125,
859
629,
295
Tota
l Rev
enue
s(1
20,3
86)
491,
556
1,47
2,08
482
6,41
043
1,98
069
,835
212,
153
91,7
033,
475,
335
Ex
pend
iture
sA
dmin
istra
tion
Serv
ices
19,0
1648
,141
105,
759
75,7
1543
,796
7,50
311
,699
031
1,62
9C
ontra
cted
Pro
gram
Cos
ts1,
000
353,
557
1,24
5,63
89,
503
00
18,8
180
1,62
8,51
6Su
ppor
t Ser
vice
s0
3,44
60
12,8
327,
376
00
023
,654
Ven
dor T
rain
ing
4,29
30
040
,881
2,68
30
6,75
091
,703
146,
310
Wor
k Ex
p/Sk
illz
Men
u/Su
pplie
s0
65,7
43
034
,709
092
,387
019
2,83
9W
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Cor
e/Ba
sic
Car
eer S
ervi
ces
00
018
8,46
786
,341
031
,380
030
6,18
8W
IOA
Inte
nsiv
e/In
divi
dual
ized
Car
eer S
vcs
00
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7,56
413
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,936
016
9,51
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IOA
Fol
low
-Up
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eer S
ervi
ces
00
088
,683
12,9
260
400
101,
649
WIO
A B
usin
ess S
ervi
ces
00
013
8,01
776
,643
00
021
4,66
0O
ther
Pro
gram
Cos
ts98
,741
20,6
690
013
8,42
262
,332
39,1
440
359,
308
Cas
h Ex
pend
iture
s12
3,05
049
1,55
61,
351,
397
711,
661
402,
908
69,8
3521
2,15
391
,703
3,45
4,26
4.
Acc
rued
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endi
ture
s0
00
114,
749
29,0
720
00
143,
821
Tota
l Exp
endi
ture
s12
3,05
049
1,55
61,
351,
397
826,
410
431,
980
69,8
3521
2,15
391
,703
3,59
8,08
5
Net
Inco
me
(Los
s)(2
43,4
37)
-
120,
687
-
-
-
-
-
(122
,749
)
SELA
CO
WD
BSt
atem
ent o
f Act
iviti
es (b
y Fu
nd) -
01
FY19
/20
From
7/1
/19
thro
ugh
12/3
1/19
Page 8 of 94
Adm
inis
trativ
e Se
rvic
esC
ontra
cted
Pr
ogra
m C
ost
Supp
ort
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ices
Ven
dor
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ning
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k Ex
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Skill
s Men
u Pr
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ore
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eer
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vidu
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ices
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p C
aree
r Se
rvic
es
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A
Bus
ines
s Se
rvic
es
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er P
rogr
am
Cos
tsTo
tal
SELA
CO
WD
BSt
atem
ent o
f Fun
ctio
nal E
xpen
ditu
res
From
7/1
/19
thro
ugh
12/3
1/19
Expe
nditu
res
Pers
onne
l19
9,49
7
-
-
-
-
25
2,76
9
14
0,82
2
83,5
29
178,
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29
3,42
1
1,14
8,65
5
Non
-Per
sonn
el77
,922
-
-
-
-
53
,418
28,5
77
18
,120
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,042
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279,
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Trai
ning
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,210
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-
29
0,13
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192,
839
-
11
4
-
-
-
2,14
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ort S
ervi
ces
-
-
23
,654
-
-
-
-
-
-
-
23
,654
Tota
l Exp
endi
ture
s31
1,62
9
1,
628,
516
23,6
54
29
0,13
1
192,
839
306,
188
169,
512
10
1,64
9
21
4,66
0
359,
308
3,
598,
085
Page 9 of 94
SELACO WDB
Statement of Functional Expenses - 02 Administrative Services
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
Total
Expenditures
Personnel
Salaries & Wages 50100 140,771
Social Security Tax 50200 9,640
Medicare Tax 50210 2,254
Workers Comp - Staff 50220 2,058
UI & ETT Taxes 50250 195
Employee Benefits 50300 34,205
Employer 403(B) Contributions 50403 10,373
Total Personnel 199,497
Non-Personnel
Mileage 51100 299
Conferences/Staff Development 51200 1,167
Meeting Expenses 51230 499
Rent 52100 26,960
Telephone 52200 1,796
Leased Equipment 52350 236
Repair & Maintenance 52360 5,740
Outreach/Recruitment 53300 74
Office Supplies 53400 3,495
Participant Supplies 53450 22
Subscriptions/Dues/Memberships 53600 325
Insurance 53900 2,307
Professional Services 54100 31,204
Legal 54300 2,194
Bank Charges/Miscellaneous 59990 1,604
Total Non-Personnel 77,922
Training
Cost Reimbursement Billing 60300 34,210
Total Training 34,210
Total Expenditures 311,629
Page 10 of 94
SELACO WDB
Statement of Functional Expenses - 02 Contracted Program Cost
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
Total
Expenditures
Training
Vendor Training - ETP 60200 0
Cost Reimbursement Billing 60300 1,542,096
Other Contracted Services 60400 34,321
Day Care Rent 66000 52,099
Total Training 1,628,516
Total Expenditures 1,628,516
Page 11 of 94
SELACO WDB
Statement of Functional Expenses - 02 Supportive Services
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
Total
Expenditures
Non-Personnel
Meeting Expenses 51230 0
Total Non-Personnel 0
Support Services
Direct Support Payment 65200 23,654
Total Support Services 23,654
Total Expenditures 23,654
Page 12 of 94
SELACO WDBStatement of Functional Expenses - 02 Vendor Training Payments
From 7/1/19 Through 12/31/19
Total
Expenditures
Training
Vendor Training 60100 194,135
Vendor Training - ETP 60200 4,293
Non-WIOA Training Expenditures 91,703
Total Expenditures 290,131
Page 13 of 94
SELACO WDB
Statement of Functional Expenses - 02 Work Experience / Skillz Menu Program
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
Total
Expenditures
Personnel
Social Security Tax 50200 0
Medicare Tax 50210 0
Workers Comp - Staff 50220 0
Total Personnel 0
Training
Wages - WE/Internship 60500 170,762
SS Tax - WE/Internship 60510 10,608
MC Tax - WE/Internship 60520 2,490
WC - WE/Internship 60530 5,515
Training Supplies 60600 104
Participant Incentive Payments 65401 3,360
Total Training 192,839
Total Expenditures 192,839
Page 14 of 94
SELACO WDB
Statement of Functional Expenses - 02 WIOA Career Services
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
ServicesCore / Basic
ServicesIndividualized
Intensive /
ServicesFollow-Up
Total
Expenditures
Personnel
Salaries & Wages 50100 173,532 94,562 56,205 324,299
Social Security Tax 50200 12,147 6,755 3,964 22,867
Medicare Tax 50210 2,841 1,574 927 5,342
Workers Comp - Staff 50220 2,682 1,526 871 5,079
UI & ETT Taxes 50250 50 88 42 180
Employee Benefits 50300 46,267 27,430 16,458 90,155
Employer 403(B) Contributions 50403 15,250 8,886 5,063 29,198
Total Personnel 252,769 140,822 83,529 477,120
Non-Personnel
Mileage 51100 640 193 76 910
Conferences/Staff Development 51200 1,048 488 289 1,825
Meeting Expenses 51230 575 110 58 743
Rent 52100 33,544 19,454 11,573 64,571
Telephone 52200 2,868 1,431 878 5,177
Leased Equipment 52350 314 182 100 596
Repair & Maintenance 52360 1,409 706 388 2,503
Outreach/Recruitment 53300 280 155 88 523
Office Supplies 53400 6,717 3,317 1,999 12,033
Participant Supplies 53450 39 20 10 69
Subscriptions/Dues/Memberships 53600 834 461 284 1,578
Insurance 53900 1,266 1,414 725 3,404
Professional Services 54100 3,886 647 1,651 6,184
Total Non-Personnel 53,418 28,577 18,120 100,115
Training
SS Tax - WE/Internship 60510 0 0 0 0
MC Tax - WE/Internship 60520 0 0 0 0
WC - WE/Internship 60530 0 0 0 0
Training Supplies 60600 0 114 0 114
Total Training 0 114 0 114
Total Expenditures 306,188 169,512 101,649 577,349
Page 15 of 94
SELACO WDB
Statement of Functional Expenses - 02 WIOA Business Services
From 7/1/2019 Through 12/31/2019
(In Whole Numbers)
Total
Expenditures
Personnel
Salaries & Wages 50100 124,003
Social Security Tax 50200 8,548
Medicare Tax 50210 1,999
Workers Comp - Staff 50220 2,097
UI & ETT Taxes 50250 222
Employee Benefits 50300 32,749
Employer 403(B) Contributions 50403 9,001
Total Personnel 178,617
Non-Personnel
Mileage 51100 1,297
Conferences/Staff Development 51200 246
Meeting Expenses 51230 702
Rent 52100 22,164
Telephone 52200 1,551
Leased Equipment 52350 247
Repair & Maintenance 52360 910
Outreach/Recruitment 53300 1,876
Office Supplies 53400 3,969
Participant Supplies 53450 23
Subscriptions/Dues/Memberships 53600 539
Insurance 53900 1,626
Professional Services 54100 893
Total Non-Personnel 36,042
Total Expenditures 214,660
Page 16 of 94
Em
plo
ym
ent
Tra
inin
g
Pan
el
WIO
A
Youth
WIO
A R
apid
Res
ponse
/
Lay
-Off
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sion
Tra
nsi
tional
Sub
sidiz
ed
Em
plo
ym
ent
(TS
E)
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er F
unds
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l
Per
son
nel
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arie
s &
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es62424
75823
35593
5899
26796
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roll
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C5904
8475
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21396
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plo
yee
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efit
s14772
29177
12301
3062
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pora
ry H
elp
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l P
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ting E
xpen
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al P
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l N
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Page 17 of 94
Current
Period
Actual
Current Year
Budget
Budget
Variance
Total
Budget
Remaining
(%)
PERSONNEL COSTS
Salaries/Wages 795,607 1,954,898 1,159,292 59.3%
Payroll Taxes/WC 81,877 186,121 104,243 56.0%
Employee Benefits 271,171 602,216 331,045 55.0%
TOTAL PERSONNEL COSTS 1,148,655 2,743,235 1,594,580 58.1%
NON-PERSONNEL COSTS
Mileage 4,191 10,000 5,809 58.1%
Conference/Staff Development 12,768 59,000 46,232 78.4%
Meeting Expenses 2,189 7,500 5,311 70.8%
Rent/Utilities 152,577 302,630 150,053 49.6%
Telephone 11,330 24,000 12,670 52.8%
Furniture & Equipment 1,453 28,000 26,547 94.8%
Repair & Maintenance 10,146 15,000 4,854 32.4%
Outreach/Recruitment 2,923 4,000 1,077 26.9%
Supplies 26,447 55,000 28,553 51.9%
Subscriptions/Dues/Memberships 3,223 10,000 6,777 67.8%
Insurance 9,789 25,500 15,711 61.6%
Professional Fees 39,133 65,000 25,867 39.8%
Legal Fees 2,194 15,000 12,806 85.4%
Interest Expense/Miscellaneous 1,604 5,000 3,396 67.9%
TOTAL NON-PERSONNEL COSTS 279,967 625,630 345,663 55.3%
TOTAL IN-HOUSE COSTS 1,428,621 3,368,865 1,940,243 57.6%
TRAINING & SUPPORT SERVICES
Vendor Training Payments
Disability Employment Accelerator (DEA) 6,750 10,080 3,330 33.0%
Employment Training Panel (ETP) 4,293 337,500 333,207 98.7%
LA RPU - Prison to Employment (P2E) 0 39,000 39,000 100.0%
WIOA Adult 137,330 369,527 232,197 62.8%
WIOA Dislocated Workers 18,300 95,070 76,770 80.8%
WIOA Youth 31,755 32,254 499 1.5%
Non-WIOA Training Expenditures 91,703 180,010 88,307 49.1%
Subtotal 290,131 1,063,441 773,310 72.7%
Cost Reimbursements / Contracted Services
Day Care Pre-School / Renovation 1,279,848 2,832,939 1,553,091 54.8%
Disability Employment Accelerator (DEA) 10,250 37,500 27,250 72.7%
SELACO WDB
Statement of Functional ExpendituresFrom 7/1/19 through 12/31/2019
Line Item Description
Page 18 of 94
Current
Period
Actual
Current Year
Budget
Budget
Variance
Total
Budget
Remaining
(%)
SELACO WDB
Statement of Functional ExpendituresFrom 7/1/19 through 12/31/2019
Line Item Description
TRAINING & SUPPORT SERVICES - continued
Employment Training Panel (ETP) 1,000 17,250 16,250 94.2%
LA County - Earn & Learn Project 272,962 463,540 190,578 41.1%
LA County - Homeless Initiative (Measure H) 5,000 6,500 1,500 23.1%
LA County - System Involved Youth (SIY) 75,595 88,260 12,665 14.3%
LA RPU - Back on Track for Ex-Offenders (BOT) 8,568 4,489 (4,080) -90.9%
LA RPU - Prison to Employment (P2E) 0 37,500 37,500 100.0%
Regional Training Coordinator Project (RTC) 0 36,200 36,200 100.0%
WIOA Youth 0 50,000 50,000 100.0%
WIOA One-Stop Operator 9,503 25,000 15,497 62.0%
Subtotal 1,662,726 3,599,178 1,936,452 53.8%
Work Experience / Skillz Menu Program
Downey's USD MADE Career Initiative 92,387 117,125 24,738 21.1%
LA County - Earn & Learn Project 32,937 24,440 (8,497) -34.8%
LA County - JJCPA Project 12,550 24,440 11,890 48.6%
LA County - Homeless Initiative (Measure H) 20,256 57,435 37,179 64.7%
LA RPU - Prison to Employment (P2E) 0 75,963 75,963 100.0%
WIOA Youth 34,605 97,857 63,251 64.6%
Subtotal 192,735 397,259 204,524 51.5%
Training Supplies
Employment Training Panel 0 4,000 4,000 100.0%
LA RPU - Prison to Employment (P2E) 0 845 845 100.0%
WIOA Adult 62 5,950 5,888 99.0%
WIOA Dislocated Workers 39 2,550 2,511 98.5%
WIOA Youth 117 2,000 1,883 94.2%
Subtotal 218 15,345 15,127 98.6%
Direct Support Payments
LA County - Earn & Learn Project 1,779 1,300 (479) -36.9%
LA County - JJCPA Project 736 1,300 564 43.4%
LA County - Homeless Initiative (Measure H) 931 15,065 14,134 93.8%
LA RPU - Prison to Employment (P2E) 0 18,000 18,000 100.0%
LBCCD's Apprenticeship Readiness Program 0 12,000 12,000 100.0%
WIOA Adult 9,058 25,550 16,492 64.5%
WIOA Dislocated Workers 3,773 10,950 7,177 65.5%
WIOA Youth 7,376 7,500 124 1.7%
Subtotal 23,654 91,665 68,011 74.2%
TOTAL TRAINING & SUPPORT SVCS 2,169,463 5,166,887 2,997,424 58.0%
GRAND TOTAL 3,598,085 8,535,752 4,937,667 57.8%
Page 19 of 94
Day
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Page 20 of 94
MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: Revised SELACO Staff Benefits On December 12, 2019, the SELACO Executive Committee approved the recommendation presented in this memo. The memo is presented to the full board for ratification. As follow-up to the October 24, 2019 board memo addressing proposed changes in the SELACO WDB staff benefits packet, staff with the support of The Leavitt Group (our consultant who evaluates viable providers for staff health care packages) and the assistance of Sonny Santa Ines our Policy Board Member who has an extensive professional background in Human Resources, evaluated reasonable changes that will have minimum impact on staff, but still lower cost and lessen liability.
Moving into 2020 SELACO staff is recommending the following changes:
Medical Benefits: SELACO has historically offered the following:
• Medical Benefits: 100% coverage for employee and dependents
• Vision Care 100% coverage for employees and dependents
• Dental 100% coverage for employee only, employee covers cost for dependents
• Life Insurance for employee
• Long Term Disability for employee Moving forward SELACO will offer employees medical benefits Opt Out plan that:
• Offers all employees 30% of SELACO’s cost to cover the medical benefits for the employee and their dependents.
Page 21 of 94
• In addition employees who waive medical coverage for one full year will receive a $1,000 one-time wage adjustment that occurs in December. The one time wage adjustment will be made annually, assuming the employee stays on the Opt Out plan. If employees leave their job prior to completion of one year the wage adjustment will be prorated.
• For new hires who Opt Out and/or employees who have already Opted Out will receive a monthly Opt Out incentive of $120. There will be no year-end wage adjustment.
Moving forward, changes to medical and ancillary benefits are as follows:
• SELACO will offer Kaiser and Blue Shield Gold Plans at 100% of the cost for employees and their dependents. The Blue Shield Gold Plan is a grade lower than the Platinum Plans currently offered and costs less. Staff can still choose the Platinum Plans if they are willing to pay the difference in cost. This is a similar practice to what we currently offer for staff who prefers a PPO plan.
• There will be no changes to dental, vision, life insurance or disability. Sick leave and Vacation have historically been offered as follows:
• Vacation time is earned based on employee’s length of service and caps at 192 hours.
• Sick time is earned at a rate of 3.7 hours per pay period and has no cap.
• Unused vacation time is paid out when an employee leaves the organization.
• There is no pay out for used sick time. Currently we have approximately two staff with over 500 hours of sick time on the books. The average sick time on the books is 127 hours. While sick time is not paid out, there is concern of the potential liability to cover employees with large banks of sick time. To lessen the liability the following recommendations are being made:
• For all current employees, cap sick time earnings at 720 hours which aligns with our medical leave policy.
• For employees who currently have more than 720 hours, allow them to exchange 2 hours of sick time for 1 hour of vacation time. This will only happen once and only during the transition in policy.
• For all new hires after January 1, 2020, cap sick time and vacation time at a total of 200 hours each.
• For all current employees, increase cap of vacation time to 200 hours.
Page 22 of 94
Action Required:
Ratify Executive Board action on December 12, 2019 to:
1) Implement a Medical Benefits Opt Out Plan as identified above.
2) Approve the reversed cap on sick and vacation time as presented above.
Page 23 of 94
MEMORANDUM
DATE: January 23, 2020
TO: SELACO WDB Board of Directors
FROM: Yolanda Castro, Executive Director
RE: Approve MOU with United American Indian Involvement, INC.
With the objective of establishing high quality delivery systems and enhance collaboration among partner programs, WIOA requires Local Boards to develop Memorandums of Understanding (MOUs) with all WIOA funded recipients delivering services in Workforce Development Area (Local Area). These MOUs serve as a functional tool for how the Local Board and partners will work together to create a unified service delivery system , in California known as American Job Centers of California (AJCC) , that best meets the needs of their shared customers. We are pleased to report that we are prepared to add a new member to the SELACO WDB AJCC service system. The SELACO WDB has negotiated an MOU with the United American Indian Involvement, Inc (UAII). The UAII is a WIOA mandated partner that falls under the Native American Programs (Section 166) category. The agreed-upon MOU addresses service coordination and collaboration between the SELACO WDB and UAII and among UAII and all SELACO WDB AJCC partners. The SELACO WDB-UAII MOU includes the key elements of an MOU as outlined in TEGL 16-16. Native American Programs are not mandated to establish resource Sharing and Infrastructure Funding Agreements (IFA) with local Workforce Development Board, thus SELACO WDB will not be negotiating a phase II IFA with UAII. Attached for review and approval is the MOU with UAII. In accordance with State directive, the UAII MOU was created in a joint effort by SELACO WDB and UAII with a focus on three major components: Shared customers, Shared Services, and Shared Access. Action Required:
• Review, approve and sign the MOU between the SELACO WDB and UAII.
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Page 44 of 94
MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: Approval of SELACO WDB-WIOA Partners IFA and Other System Costs
Budget With the objective of establishing high quality delivery systems and enhance collaboration among partner programs, WIOA requires Local Boards to develop Memorandums of Understanding (MOUs) and an Infrastructure Funding Agreements (IFA) between all WIOA funded recipients delivering services in a Workforce Development Area (Local Area). These MOUs and IFA serve as functional tools for how the Local Board and partners will work together to create a unified service delivery system, in California known as American Job Centers of California (AJCC) , that best meets the needs of their shared customers.
On April 30, 2019, the State issued directive WSD-1812, which consolidated previous MOU directives and provided guidance for Local Areas in meeting the mandate of reviewing and updating their AJCC MOUs every three years and an annual review of and, if necessary, amendments to the Infrastructure Funding Agreement (IFA) and Other System Costs Budget.
Per Directive WSD-18-12, the SELACO WDB complied and initiated its MOU and IFA review/negotiation process with the required partners in the SELACO local area to meet the three year MOU review requirement and annual IFA review. SELACO WDB utilized our existing MOUs as a foundation to negotiate the three major components; shared customers, shared services, and shared costs. Upon an agreement regarding the operations of the local system, SELACO updated the IFA and Other System Costs Budget that addresses shared resources and costs.
Attached for review and approval is the SELACO WDB-WIOA Partners IFA. The SELACO WDB-WIOA Partners IFA includes the key elements of an IFA as outlined in TEGL 16-16. In accordance with State directive, the SELACO WDB-WIOA Partner IFA
Page 45 of 94
was created in a joint effort by SELACO WDB and WIOA partners with an active MOU, with a focus on three major components: Shared customers, Shared Services, and Shared Access.
• Action Required: Review, approve and sign the IFA between the SELACO WDB and WIOA partners.
Page 46 of 94
Page
1 o
f 33
Wor
kfor
ce In
nova
tion
and
Opp
ortu
nity
Act
Ph
ase
II M
emor
andu
m o
f Und
erst
andi
ng
So
uthe
ast L
os A
ngel
es C
ount
y W
orkf
orce
Dev
elop
men
t Boa
rd (S
ELAC
O W
DB)
Tabl
e of
Con
tent
s 1.
Re
quire
d Ph
ase
II M
OU
Com
pone
nt:
Proc
ess a
nd D
evel
opm
ent
Page
2
2.
Requ
ired
Phas
e II
MO
U C
ompo
nent
: Sh
arin
g In
fras
truc
ture
Cos
ts
Page
5
Co
mpr
ehen
sive
AJCC
(s) /
Col
ocat
ed P
artn
ers
Page
6
AJ
CC In
fras
truc
ture
Bud
get
Page
7
In
fras
truc
ture
Cos
t Allo
catio
n M
etho
dolo
gy
Page
10
Th
ird-P
arty
In-K
ind
Cont
ribut
ions
to S
uppo
rt th
e AJ
CC a
s a W
hole
Pa
ge 1
1
Initi
al P
ropo
rtio
nate
Sha
re A
lloca
ted
to E
ach
Colo
cate
d Pa
rtne
r Pa
ge 1
2
Sign
atur
e Pa
ge:
Colo
cate
d Pa
rtne
rs S
harin
g AJ
CC In
fras
truc
ture
Cos
ts
Page
13
Si
gnat
ure
Page
: N
on-C
oloc
ated
Par
tner
s Sha
ring
AJCC
Infr
astr
uctu
re C
osts
Whe
n Be
nefit
Dat
a ar
e Av
aila
ble
Page
14
3.
Requ
ired
Phas
e II
MO
U C
ompo
nent
: Sh
arin
g O
ther
One
-Sto
p Sy
stem
Cos
ts
Page
15
Ca
reer
Ser
vice
s App
licab
le to
Eac
h AJ
CC P
artn
er
Page
16
At
tach
men
ts
Page
21
Page 47 of 94
Page
2 o
f 33
Requ
ired
Phas
e II
MO
U C
ompo
nent
: Pr
oces
s and
Dev
elop
men
t Lo
cal W
orkf
orce
Dev
elop
men
t Are
a (L
ocal
Are
a): S
outh
east
Los
Ang
eles
Cou
nty
Wor
kfor
ce D
evel
opm
ent B
oard
(SEL
ACO
WDB
) Da
te S
ubm
itted
: Sep
tem
ber 1
, 201
7 At
tach
men
t: Si
gned
Pha
se I
MO
U 1.
Th
e pe
riod
of ti
me
this
agre
emen
t is e
ffect
ive:
Janu
ary
1, 2
018
to Ja
nuar
y 1,
202
1 2.
Id
entif
icat
ion
of a
ll AJ
CC p
artn
ers,
Chi
ef E
lect
ed O
ffici
als (
CEO
), an
d Lo
cal B
oard
s par
ticip
atin
g in
the
infr
astr
uctu
re a
nd o
ther
sy
stem
cos
ts fu
ndin
g ag
reem
ents
.
CEO
/s: S
ELAC
O W
DB P
olic
y Bo
ard
Lo
cal B
oard
/s: S
ELAC
O W
DB B
oard
of D
irect
ors
AJ
CC P
artn
ers P
artic
ipat
ing
in th
e In
fras
truc
ture
Fun
ding
Agr
eem
ent (
IFA)
: •
Title
I Ad
ult,
Dislo
cate
d W
orke
r and
You
th
• Ti
tle II
I Wag
ner-
Peys
er, V
eter
ans,
Tra
de A
djus
tmen
t Ass
istan
ce A
ct
• Ti
tle IV
Voc
atio
nal R
ehab
ilita
tion
AJ
CC P
artn
ers P
artic
ipat
ing
in th
e Sh
ared
Oth
er S
yste
m C
osts
Agr
eem
ent:
Non
e bu
t will
eva
luat
e qu
arte
rly.
3.
Step
s the
Loc
al B
oard
, CEO
, and
AJC
C pa
rtne
rs to
ok to
reac
h co
nsen
sus a
nd/o
r an
assu
ranc
e th
at th
e Lo
cal A
rea
follo
wed
gu
idan
ce fo
r the
stat
e in
fras
truc
ture
fund
ing
mec
hani
sm.
O
n W
edne
sday
, Jan
uary
11,
201
7, S
ELAC
O W
DB h
eld
an o
rient
atio
n fo
r all
man
dato
ry p
artn
ers t
o re
view
the
stat
e re
quire
men
ts o
f the
Pha
se II
Mem
oran
dum
of U
nder
stan
ding
. The
obj
ectiv
e w
as to
ens
ure
that
all
part
ners
und
erst
ood
the
elem
ents
of t
he st
ate
dire
ctiv
e an
d pr
ovid
e an
ope
n fo
rum
for d
ialo
gue
amon
g th
e pa
rtne
rs. T
he o
rient
atio
n al
so p
rovi
ded
an
oppo
rtun
ity to
add
ress
que
stio
ns a
nd c
once
rns.
See
att
ache
d ag
enda
and
sign
in sh
eet.
A fo
llow
up
mee
ting
for a
ll pa
rtne
rs
who
miss
ed th
e m
eetin
g on
Janu
ary
11, 2
017
was
con
duct
ed o
n W
edne
sday
, Feb
ruar
y 1,
201
7. S
ee a
ttac
hed
agen
da a
nd si
gn
in sh
eet.
The
orie
ntat
ion
incl
uded
sam
ples
of I
nfra
stru
ctur
e Co
st A
lloca
tion
Met
hodo
logi
es. U
pon
revi
ew o
f the
var
ious
cos
t allo
catio
n m
etho
dolo
gies
, the
gen
eral
con
sens
us w
as th
at th
e us
e of
squa
re fo
otag
e w
ould
be
the
mos
t app
ropo
riate
for d
eter
min
ing
Page 48 of 94
Page
3 o
f 33
the
cost
of p
artn
er c
ontr
ibut
ion
for a
ll on
-site
par
tner
s. O
ff-sit
e pa
rtne
rs a
gree
d to
retu
rn to
the
tabl
e on
ce th
e St
ate
defin
es
the
proc
ess f
or m
easu
ring
“ben
efit”
as a
par
tner
with
in th
e Am
eric
an Jo
b Ce
nter
of C
alifo
rnia
(AJC
C) sy
stem
. Ea
ch p
artn
er w
as a
ssig
ned
a SE
LACO
Coa
ch to
revi
ew th
e re
quire
men
ts o
f the
mem
o an
d en
sure
par
tner
com
mitm
ent t
o pr
ovid
e re
quire
d da
ta is
cle
ar a
nd fe
asib
le. P
artn
ers w
ere
assig
ned
to su
bmit
info
rmat
ion
as it
per
tain
s to
the
cost
ass
ocia
ted
to sh
arin
g ot
her o
ne-s
top
deliv
ery
syst
em c
ost.
See
atta
ched
list
of P
artn
er C
oach
es.
Follo
w-u
p m
eetin
gs w
ere
held
with
eac
h pa
rtne
r to
colle
ct re
quire
d da
ta a
nd e
nsur
e tim
ely
com
plet
ion
of th
e M
OU
Pha
se II
pr
oces
s. If
nee
ded,
par
tner
que
stio
ns w
ere
addr
esse
d an
d m
ore
time
was
pro
vide
d to
ens
ure
colle
ctio
n of
app
ropr
iate
in
form
atio
n.
As p
artn
ers c
ompl
eted
thei
r req
uire
d se
ctio
ns, t
he d
ocum
ents
wer
e re
view
ed b
y th
e le
ad a
genc
y to
ens
ure
com
plia
nce
and
asse
ss a
ny n
eeds
for n
egot
iatio
n an
d re
conc
iliat
ion.
Doc
umen
ts m
eetin
g co
mpl
ianc
e re
quire
men
ts w
ere
dist
ribut
ed to
all
part
ners
for r
evie
w a
nd c
omm
ent.
Part
ners
wer
e gi
ven
ten
(10)
wor
king
day
s to
subm
it qu
estio
ns o
r con
cern
s reg
ardi
ng th
e dr
aft M
OU
and
par
tner
pro
pose
d co
ntrib
utio
ns to
infr
astr
uctu
re a
nd sh
ared
cos
t. Se
e at
tach
ed in
trod
uctio
n em
ail t
o pa
rtne
rs.
All p
artn
er in
form
atio
n su
bmitt
ed, r
evie
wed
and
app
rove
d by
par
tner
age
ncie
s wer
e fil
ed a
s com
plet
e an
d su
bmitt
ed to
the
SELA
CO W
DB b
oard
for r
evie
w a
nd a
ppro
val.
See
atta
ched
SEL
ACO
WDB
Log
of B
oard
App
rove
d M
OU
s.
4.
A de
scrip
tion
of th
e pr
oces
s to
be u
sed
amon
g pa
rtne
rs to
reso
lve
issue
s dur
ing
the
MO
U du
ratio
n pe
riod
whe
n co
nsen
sus
cann
ot b
e re
ache
d.
In
cur
rent
effo
rts t
o es
tabl
ish p
artn
er M
OU
s the
re h
ave
been
no
issue
s tha
t cou
ld n
ot b
e ad
dres
sed
thro
ugh
open
dia
logu
e at
th
e tim
e of
neg
otia
tions
. How
ever
, the
re a
re st
ill M
OU
s in
the
nego
tiatio
n pr
oces
s. In
the
even
t par
tner
issu
es/c
once
rns c
an
not b
e re
solv
ed u
nder
the
guid
ance
of t
heir
assig
ned
Coac
h, th
e Sy
stem
s Man
agem
ent T
eam
(SM
T) u
nder
the
guid
ance
and
le
ader
ship
of o
ur O
ne S
top
Man
ager
, will
be
aske
d to
revi
ew th
e ci
rcum
stan
ces/
conc
erns
and
supp
ort e
ffort
s to
seek
re
solu
tion.
In th
e ev
ent r
esol
utio
n ca
n no
t be
foun
d, su
ppor
t of a
n ou
tsid
e m
edia
tor w
ill b
e se
cure
d. W
e an
ticip
ate
effo
rts
will
be
mad
e to
firs
t see
k St
ate
supp
ort i
n se
ekin
g re
solu
tion
befo
re se
curin
g an
out
side
med
iato
r.
Page 49 of 94
Page
4 o
f 33
5.
A de
scrip
tion
of th
e pe
riodi
c m
odifi
catio
n an
d re
view
pro
cess
that
will
be
used
to e
nsur
e al
l AJC
C pa
rtne
rs c
ontin
ue to
co
ntrib
ute
thei
r fai
r and
equ
itabl
e sh
are
of in
fras
truc
ture
and
oth
er sy
stem
cos
ts, i
nclu
ding
the
iden
tific
atio
n of
who
will
fu
lfill
this
resp
onsib
ility
.
As th
e le
ad a
genc
y in
faci
litat
ing
loca
l col
labo
ratio
n, S
ELAC
O W
DB h
as p
rocu
red
the
role
of a
One
-Sto
p O
pera
tor w
ho w
ill
serv
e as
a fa
cilit
ator
and
con
vene
r of l
ocal
par
tner
s com
mitt
ed to
the
SELA
CO A
JCC
syst
em. T
he O
ne-S
top
Man
ager
will
mee
t w
ith th
e Sy
stem
Man
agem
ent T
eam
(SM
T) q
uart
erly
to re
view
and
disc
uss v
ario
us e
lem
ents
of t
he O
ne-S
top
syst
em, o
ne o
f th
ese
bein
g th
e in
fras
truc
ture
and
oth
er sy
stem
cos
t. Th
e pr
actic
e of
revi
ewin
g sy
stem
cos
t will
take
effe
ct t
o en
sure
fair
and
equi
tabl
e co
ntrib
utrio
ns to
the
syst
em.
Page 50 of 94
Page
5 o
f 33
Requ
ired
Phas
e II
MO
U C
ompo
nent
: Sh
arin
g In
fras
truc
ture
Cos
ts
Budg
et, C
ost A
lloca
tion
Met
hodo
logy
, Ini
tial P
ropo
rtio
nate
Sha
re
The
Loca
l Boa
rd a
nd A
JCC
part
ners
hav
e ch
osen
this
optio
n fo
r dev
elop
ing
the
infr
astr
uctu
re c
ost b
udge
t: __
X__
Opt
ion
1: A
sepa
rate
bud
get f
or e
ach
com
preh
ensiv
e AJ
CC.
____
_ O
ptio
n 2:
A c
onso
lidat
ed sy
stem
-wid
e bu
dget
for t
he n
etw
ork
of c
ompr
ehen
sive
AJCC
s
Page 51 of 94
Page
6 o
f 33
Com
preh
ensi
ve A
JCC(
s) a
nd C
oloc
ated
Par
tner
s Co
mpr
ehen
sive
AJCC
#1
Nam
e/Ad
dres
s of t
he C
ompr
ehen
sive
AJCC
: Ce
rrito
s AJC
C 10
900
E. 1
83rd
Str
eet,
Suite
350
Ce
rrito
s, C
A 9
0703
Pa
rtne
rs C
oloc
ated
at T
his A
JCC:
Ti
tle I
Adul
t, Di
sloc
ated
Wor
ker a
nd Y
outh
Ti
tle II
I Wag
ner-
Peys
er
Title
IV V
ocat
iona
l Reh
abili
tatio
n
Page 52 of 94
Page
7 o
f 33
AJCC
Infr
astr
uctu
re B
udge
t _X
_ Ea
ch C
ompr
ehen
sive
AJC
C (N
ame
of A
JCC:
Cer
ritos
) __
_ N
etw
ork
of C
ompr
ehen
sive
AJC
Cs
Cost
Cat
egor
y/Li
ne It
em
Line
Item
Cos
t Det
ail
Cost
Rent
Rent
al o
f Fac
ilitie
s $1
6,93
4/m
onth
$2
03,2
09/y
ear
Rent
al C
osts
Sub
tota
l:
$203
,209
/yea
r
Util
ities
and
Mai
nten
ance
Elec
tric
In
clud
ed in
the
rent
$0
Gas
Incl
uded
in th
e re
nt
$0
Wat
er
Incl
uded
in th
e re
nt
$0
Sew
er C
onne
ctio
ns
Incl
uded
in th
e re
nt
$0
High
-Spe
ed In
tern
et
$194
/mon
th
$2,3
33/y
ear
Tele
phon
es (L
andl
ines
) $1
,077
/mon
th
$12,
918/
year
Faci
lity
Mai
nten
ance
Con
trac
t In
clud
ed in
the
rent
$0
Util
ities
and
Mai
nten
ance
Cos
ts S
ubto
tal:
$1
5,25
1
Equi
pmen
t
Asse
ssm
ent-
rela
ted
prod
ucts
U
sing
CalJO
Bs
$0
Assis
tive
tech
nolo
gy fo
r ind
ivid
uals
with
di
sabi
litie
s (Ac
cess
and
Acc
omm
odat
ion)
$0
Copi
ers
$0
Fax
Mac
hine
s
$0
Com
pute
rs
$0
Page 53 of 94
Page
8 o
f 33
Oth
er ta
ngib
le e
quip
men
t use
d to
serv
e al
l cen
ter c
usto
mer
s (no
t spe
cific
to a
n in
divi
dual
pro
gram
par
tner
) Sp
ecify
Oth
er T
angi
ble
Equi
pmen
t
$0
Equi
pmen
t Cos
ts S
ubto
tal:
$0
Tech
nolo
gy to
Fac
ilita
te A
cces
s to
the
AJCC
Tech
nolo
gy u
sed
for t
he c
ente
r’s p
lann
ing
and
outr
each
act
iviti
es
Spec
ify th
e Te
chno
logy
$0
Cost
of c
reat
ion
and
mai
nten
ance
of a
ce
nter
web
site
(not
spec
ific
to a
n in
divi
dual
pro
gram
par
tner
) tha
t pro
vide
s ou
trea
ch to
cus
tom
ers b
y pr
ovid
ing
info
rmat
ion
on A
JCC
serv
ices
and
/or
prov
ides
dire
ct se
rvic
e ac
cess
to A
JCC
serv
ices
W
ebsit
e Ad
dres
s:
____
____
____
____
____
____
____
____
__
(Doe
s not
incl
ude
data
syst
ems o
r cas
e m
anag
emen
t sys
tem
s spe
cific
to
indi
vidu
al p
rogr
am p
artn
ers.
)
$0
Tech
nolo
gy to
Fac
ilita
te A
cces
s Cos
ts S
ubto
tal:
$0
Page 54 of 94
Page
9 o
f 33
Com
mon
Iden
tifie
r Cos
ts (L
ocal
Opt
ion,
If A
gree
d To
By
All C
oloc
ated
Par
tner
s)
Crea
ting
New
AJC
C Si
gnag
e
$0
Upd
atin
g Te
mpl
ates
and
Mat
eria
ls
Upd
atin
g El
ectr
onic
Res
ourc
es
Com
mon
Iden
tifie
r Sub
tota
l:
$0
SUM
MAR
Y O
F TO
TAL
INFR
ASTR
UCT
URE
CO
STS
TO B
E SH
ARED
BY
COLO
CATE
D PA
RTN
ERS
Cost
Cat
egor
y To
tal C
ost
Subt
otal
: Re
ntal
Cos
ts
$203
,209
Subt
otal
: U
tiliti
es a
nd M
aint
enan
ce C
osts
$1
5,25
1
Subt
otal
: Eq
uipm
ent C
osts
$0
Subt
otal
: Te
chno
logy
to F
acili
tate
Acc
ess C
osts
$0
Subt
otal
: Co
mm
on Id
entif
ier C
osts
$0
TOTA
L IN
FRAS
TRU
CTU
RE C
OST
S FO
R TH
IS A
JCC:
$2
18,4
60
Page 55 of 94
Page
10
of 3
3 In
fras
truc
ture
Cos
t Allo
catio
n M
etho
dolo
gy
Rent
: De
dica
ted
spac
e oc
cupy
by
each
par
tner
pro
gram
’ occ
upan
cy: a
ctua
l cos
t.
Com
mon
spac
e: th
e pr
opor
tion
of e
ach
part
ner p
rogr
am’s
act
ual o
ccup
ancy
rela
tive
to to
tal c
omm
on sp
ace.
Te
leph
ones
& In
tern
et:
The
prop
ortio
n of
shar
ed sp
ace
used
by
each
par
tner
pro
gram
rela
tive
to th
e to
tal s
quar
e fo
otag
e of
the
AJCC
.
Page 56 of 94
Page
11
of 3
3
Third
-Par
ty In
-Kin
d In
fras
truc
ture
Con
trib
utio
ns to
Sup
port
the
AJCC
As W
hole
Cost
Cat
egor
ies
Tota
l Cos
t Co
ntrib
utor
/s
Valu
e Ba
lanc
e to
Allo
cate
Rent
$2
03,2
09
Non
e $0
$2
03,2
09
Util
ities
/Mai
nten
ance
$1
5,25
1 N
one
$0
$15,
251
Equi
pmen
t $0
N
one
$0
$0
Acce
ss T
echn
olog
y $0
N
one
$0
$0
Com
mon
Iden
tifie
r $0
N
one
$0
$0
Tota
l Inf
rast
ruct
ure
Bala
nce
to B
e Al
loca
ted
to C
oloc
ated
Par
tner
s:
$218
,460
Page 57 of 94
Page
12
of 3
3
Initi
al A
lloca
tion
of P
ropo
rtio
nate
Sha
re o
f Inf
rast
ruct
ure
Cost
s for
Col
ocat
ed P
artn
ers
Colo
cate
d Pa
rtne
r/s
Shar
ed In
fra-
st
ruct
ure
Cost
s Ap
plic
atio
n of
M
etho
dolo
gy
Allo
cate
d In
itial
Sha
re
Amou
nt:
Cash
Am
ount
: In
-Kin
d
Part
ner 1
: SE
LACO
WDB
Ad
ult,
Dislo
cate
d W
orke
r and
You
th
$182
,072
Sq
uare
foot
age
$182
,072
$1
82,0
72
$0
Part
ner 2
: ED
D W
agne
r- P
eyse
r
$27,
888
Squa
re fo
otag
e $2
7,88
8 $2
7,88
8 $0
Part
ner 3
: Vo
catio
nal
Reha
bilit
atio
n
$8,4
99
Squa
re fo
otag
e $8
,499
$8
,499
$0
Page 58 of 94
Page
13
of 3
3 Si
gnat
ure
Page
: Co
loca
ted
Part
ners
Sha
ring
AJCC
Infr
astr
uctu
re C
osts
Th
e CE
O, t
he L
ocal
Boa
rd C
hairp
erso
n, a
nd a
ll co
loca
ted
AJCC
par
tner
s inc
lude
d in
the
shar
ing
of in
fras
truc
ture
cos
ts m
ust s
ign.
By
sign
ing
belo
w, a
ll pa
rtie
s agr
ee to
the
term
s pre
scrib
ed in
the
IFA.
So
uthe
ast L
os A
ngel
es C
ount
y
Part
ner
Wor
kfor
ce D
evel
opm
ent B
oard
(SEL
ACO
WDB
)
Aa
ron
Drak
e
Nam
e
Sign
atur
e
Date
N
ame
Si
gnat
ure
Da
te
SELA
CO W
DB P
olic
y Bo
ard
of E
lect
ed O
ffici
als
Jeff
Woo
d
N
ame
Sign
atur
e
Date
Page 59 of 94
Page
14
of 3
3 Si
gnat
ure
Page
: Pa
rtne
rs S
harin
g In
fras
truc
ture
Cos
ts W
hen
Prop
ortio
nate
Sha
re D
ata
Are
Avai
labl
e By
sign
ing
belo
w, t
he p
artie
s agr
ee th
at w
hen
data
are
ava
ilabl
e to
det
erm
ine
the
agre
ed u
pon
AJCC
ben
efit
to n
on-c
oloc
ated
pa
rtne
rs, t
he in
fras
truc
ture
cos
t sha
ring
agre
emen
t will
be
rene
gotia
ted
to in
clud
e th
eir p
ropo
rtio
nate
shar
e of
con
trib
utio
ns;
whe
ther
it w
ill b
e pr
ovid
ed th
roug
h ca
sh, n
on-c
ash
(in-k
ind)
, and
/or t
hird
par
ty in
-kin
d co
ntrib
utio
ns.
Sout
heas
t Los
Ang
eles
Cou
nty
Pa
rtne
r W
orkf
orce
Dev
elop
men
t Boa
rd (S
ELAC
O W
DB)
Aaro
n Dr
ake
N
ame
Sign
atur
e
Date
Nam
e
Sign
atur
e
Date
SE
LACO
WDB
Pol
icy
Boar
d of
Ele
cted
Offi
cial
s Je
ff W
ood
Nam
e
Si
gnat
ure
Da
te
Page 60 of 94
Page
15
of 3
3 Re
quire
d Ph
ase
II M
OU
Com
pone
nt: S
harin
g O
ther
One
-Sto
p Sy
stem
Cos
ts
The
One
-Sto
p Sy
stem
Par
tner
s Inc
lude
d in
the
Shar
ing
of O
ther
One
-Sto
p De
liver
y Sy
stem
Cos
ts
_X__
Titl
e I A
dult,
Disl
ocat
ed W
orke
r, an
d Yo
uth
_X__
Titl
e II
Adul
t Edu
catio
n an
d Li
tera
cy
_X__
Titl
e III
Wag
ner-
Peys
er
_X__
Titl
e IV
Voc
atio
nal R
ehab
ilita
tion
___
Carl
Perk
ins C
aree
r Tec
hnic
al
Educ
atio
n _X
__ T
ANF/
CalW
ORK
S
_X__
Titl
e V
Old
er A
mer
ican
s Act
_X
__ Jo
b Co
rps
_X__
Nat
ive
Amer
ican
Pro
gram
s __
_ M
igra
nt S
easo
nal F
arm
wor
kers
_X
__ V
eter
ans
_X__
You
thBu
ild
_X__
Tra
de A
djus
tmen
t Ass
istan
ce A
ct
_X__
Com
mun
ity S
ervi
ces B
lock
Gra
nt
_X__
Hou
sing
and
Urb
an D
evel
opm
ent
_X__
Une
mpl
oym
ent C
ompe
nsat
ion
_X__
Sec
ond
Chan
ce
___
Oth
er:
Page 61 of 94
Page
16
of 3
3
Sum
mar
y of
Car
eer S
ervi
ces A
pplic
able
to E
ach
One
-Sto
p De
liver
y Sy
stem
Par
tner
(Pha
se I
MO
U)
Basi
c Ca
reer
Ser
vice
s T-
I Adu
lt T-
I DW
T-
I You
th
T-II
AEL
T-III
WP
T-IV
VR
TAN
F
T-I P
rogr
am E
ligib
ility
Out
reac
h, In
take
, Orie
nt
Initi
al A
sses
smen
t
Labo
r Exc
h/Jo
b Se
arch
Refe
rral
s to
Part
ners
LMI
Perf
orm
ance
/Cos
t Inf
o
Supp
ort S
ervi
ce In
fo
UI I
nfo/
Assis
tanc
e
Fina
ncia
l Aid
Info
Basi
c Ca
reer
Ser
vice
s Te
ch E
d T-
V O
AA
Job
Corp
s N
ativ
e Am
M
SF
Yout
hBui
ld
TAA
T-I P
rogr
am E
ligib
ility
Out
reac
h, In
take
, Orie
nt
Initi
al A
sses
smen
t
Labo
r Exc
hang
e/Jo
b Se
arch
Refe
rral
s to
Part
ners
LMI
Perf
orm
ance
/Cos
t Inf
o
Supp
ort S
ervi
ce In
fo
Page 62 of 94
Page
17
of 3
3 U
I Inf
o/As
sista
nce
Fina
ncia
l Aid
Info
Basi
c Ca
reer
Ser
vice
s Co
mm
Act
Ho
usin
g U
I N
ativ
e Am
O
ther
Par
t O
ther
Par
t O
ther
Par
t
T-I P
rogr
am E
ligib
ility
Does
not
dire
ctly
pr
ovid
e Ca
reer
Se
rvic
es
Out
reac
h, In
take
, Orie
nt
Initi
al A
sses
smen
t
Labo
r Exc
hang
e/Jo
b Se
arch
Refe
rral
s to
Part
ners
LMI
Perf
orm
ance
/Cos
t Inf
o
Supp
ort S
ervi
ce In
fo
UI I
nfo/
Assis
tanc
e
Fina
ncia
l Aid
Info
Indi
vidu
al C
aree
r Ser
vice
s T-
I Adu
lt T-
I DW
T-
I You
th
T-II
AEL
T-III
WP
T-IV
VR
TAN
F
Com
p As
sess
men
t
IEP
Care
er P
lan/
Coun
sel
Shor
t-Te
rm P
revo
c.
Inte
rnsh
ips/
Wor
k Ex
perie
nce
Out
-of-A
rea
Job
Sear
ch
Fina
ncia
l Lite
racy
Page 63 of 94
Page
18
of 3
3 IE
T/EL
A
Wor
kfor
ce P
repa
ratio
n
Indi
vidu
al C
aree
r Ser
vice
s Te
ch E
d T-
V O
AA
Job
Corp
s N
ativ
e Am
M
SF
Yout
hBui
ld
TAA
Com
p As
sess
men
t
IEP
Care
er P
lan/
Coun
sel
Shor
t-Te
rm P
revo
c.
Inte
rnsh
ips/
Wor
k Ex
perie
nce
Out
-of-A
rea
Job
Sear
ch
Fina
ncia
l Lite
racy
IET/
ELA
Wor
kfor
ce P
repa
ratio
n
Indi
vidu
al C
aree
r Ser
vice
s Co
mm
Act
Ho
usin
g U
I N
ativ
e Am
O
ther
Par
t O
ther
Par
t O
ther
Par
t
Com
p As
sess
men
t
Does
not
dire
ctly
pr
ovid
e In
divi
dual
Car
eer
Serv
ices
IEP
Care
er P
lan/
Coun
sel
Shor
t-Te
rm P
revo
c
Inte
rnsh
ips/
Wor
k Ex
perie
nce
Out
-of-A
rea
Job
Sear
ch
Fina
ncia
l Lite
racy
IET/
ELA
Page 64 of 94
Page
19
of 3
3 W
orkf
orce
Pre
para
tion
Appl
icab
le C
aree
r Ser
vice
s T-
I Adu
lt T-
I DW
T-
I You
th
T-II
AEL
T-III
WP
T-IV
VR
TAN
F
Basi
c Ca
reer
Ser
vice
s:
T-I E
ligib
ility
/Initi
al A
sses
s O
utre
ach,
Inta
ke, O
rient
La
bor E
xcha
nge/
Job
Sear
ch
Refe
rral
s/LM
I Su
ppor
t Ser
vice
Info
U
I Inf
o/Fi
n Ai
d In
fo
$
249,
983
$
112,
757
$
156,
726
$
620,
690
$
675,
272
$0
$
Appl
icab
le C
aree
r Ser
vice
s Te
ch E
d T-
V O
AA
Job
Corp
s N
ativ
e Am
M
SF
Yout
hBui
ld
TAA
Basi
c Ca
reer
Ser
vice
s:
T-I E
ligib
ility
/Initi
al A
sses
s O
utre
ach,
Inta
ke, O
rient
La
bor E
xcha
nge/
Job
Sear
ch
Refe
rral
s/LM
I Su
ppor
t Ser
vice
Info
U
I Inf
o/Fi
n Ai
d In
fo
$
$
Cann
ot
sepa
rate
po
rtio
n of
bu
dget
de
dica
ted
to
care
er
serv
ices
$
$
$
$
48,3
89
Appl
icab
le C
aree
r Ser
vice
s Co
mm
Act
Ho
usin
g U
I N
ativ
e Am
O
ther
Par
t O
ther
Par
t O
ther
Par
t
Basi
c Ca
reer
Ser
vice
s:
T-I E
ligib
ility
/Initi
al A
sses
s O
utre
ach,
Inta
ke, O
rient
La
bor E
xcha
nge/
Job
Sear
ch
Refe
rral
s/LM
I Su
ppor
t Ser
vice
Info
U
I Inf
o/Fi
n Ai
d In
fo
$
$0
$
11,0
91
$2
00,0
0
$
$
$
Page 65 of 94
Page
20
of 3
3 Ap
plic
able
Car
eer S
ervi
ces
T-I A
dult
T-I D
W
T-I Y
outh
T-
II AE
L T-
III W
P T-
IV V
R TA
NF
Indi
vidu
al C
aree
r Ser
vice
s:
Com
p As
sess
men
t/IE
P Ca
reer
Pla
n/Co
unse
l Sh
ort-
Term
Pre
-voc
atio
nal
Inte
rnsh
ip/W
ork
Expe
rienc
e Fi
nanc
ial L
itera
cy
IET/
ELA/
WF
Prep
$
217,
528
$
97,2
67
$
247,
959
$
670,
586
$
119,
166
$5
0,00
0
$
Appl
icab
le C
aree
r Ser
vice
s Te
ch E
d T-
V O
AA
Job
Corp
s N
ativ
e Am
M
SF
Yout
hBui
ld
TAA
Indi
vidu
al C
aree
r Ser
vice
s:
Com
p As
sess
men
t/IE
P Ca
reer
Pla
n/Co
unse
l Sh
ort-
Term
Pre
-voc
atio
nal
Inte
rnsh
ip/W
ork
Expe
rienc
e Fi
nanc
ial L
itera
cy
IET/
ELA/
WF
Prep
$
$
Cann
ot
sepa
rate
po
rtio
n of
bu
dget
de
dica
ted
to
care
er
serv
ices
$
$
$
$
8,53
9
Appl
icab
le C
aree
r Ser
vice
s Co
mm
Act
Ho
usin
g U
I N
ativ
e Am
O
ther
Par
t O
ther
Par
t O
ther
Par
t
Indi
vidu
al C
aree
r Ser
vice
s:
Com
p As
sess
men
t/IE
P Ca
reer
Pla
n/Co
unse
l Sh
ort-
Term
Pre
-voc
atio
nal
Inte
rnsh
ip/W
ork
Expe
rienc
e Fi
nanc
ial L
itera
cy
IET/
ELA/
WF
Prep
$
$0
$
$4
00,0
00
$
$
$
Cons
olid
ated
bud
get t
otal
of c
aree
r ser
vice
s del
iver
ed th
roug
h th
e O
ne-S
top
syst
em: $
Page 66 of 94
Page 21 of 33
ATTACHMENTS
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Page 79 of 94
MEMORANDUM
DATE: January 23, 2020
TO: SELACO WDB Board of Directors
FROM: Yolanda Castro, Executive Director
RE: In School Youth Services Procurement-Request for Proposal Release; PY 2020-2021
Per State Directive # WSD17-07, under the Workforce Innovation Opportunity Act, a Local Board may directly provide some or all of the youth services activities. If a Local Board chooses to award grants or contracts to youth service providers for some or all activities, the Local Board must award such grants or contracts through a competitive process that takes into consideration the ability of the youth service provider to meet performance accountability measures, meets the procurement standards specified in Uniform Guidance and the DOL exceptions, and follows state and local procurement laws. The SELACO WDB currently provides direct services for all WIOA Out-Of-School youth services and intends to keep all out-of-school youth services program operations. The SELACO WDB procured all In-School Youth Services in PY 2014. The procurement resulted in an award to the ABC Unified School District. Since the execution of the contract in 2014, the ABC unified school district has been granted contract extensions and additional funding to continue providing in-school youth WIOA services through June 2020. The contract extensions and additional funding was awarded and approved on the premise of ABC’s high-achieving, program and fiscal performance. SELACO WDB’s most recent procurement audit recommended that SELACO conduct/update the youth services procurement. Upon approval, it is the intent of the SELACO WDB, to continue to directly provide all out-of-school youth services and release a request for a proposal to procure the SELACO WDB In-School WIOA Youth Services, for Program Years 2020-2021, with an option to extend services based on available funding, performance and upon mutual agreement, for two (2) succeeding years thereafter.
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The role of the In-School school Youth Service Providers as defined by the State Directive includes the following:
• Employ proven recruitment strategies of effective outreach, engagement, enrollment and retention of In School (IS) youth.
• Demonstrate meaningful partnerships with eligible training providers, institutions of higher education, and employers from in-demand industries.
• Offer continuum of services that allow participants to obtain a GED/High School diploma, enroll into postsecondary education, and obtain employment within their chosen career path.
• Use structured work-based learning, such as paid and unpaid work experiences and career exploration that leads to gainful employment.
• Provide intensive case management and support services to help youth overcome complex barriers, successfully complete the program, and retain employment.
• Provide and deliver at least one of the 14 program elements as it states in WIOA Section 129(c)(2)
Timeline for the Request for Proposal: RFP Released January 24, 2020 Bidder’s Conference February 4, 2020@ 3:00pm Last Day to Submit Questions February 21, 2020 Proposal Due February 28, 2020 by 3:00pm Evaluation & Award recommendation March 9, 2020 – March 13, 2020 Board approval to award March 26, 2020 Award Notification to Proposer March 27, 2020 Contract Negotiation April 17, 2020 – April 30, 2020 Contract Execution May 1, 2020 Service Implementation July 1, 2020 Action Required: Approve and authorize the Executive Director to maintain in house operations of the SELACO WDB Out-of-School services and release the Request for Proposals to procure an In-School Youth Services provider with the following guidelines:
• Secure a special committee to support the RFP evaluation process. Committee will consist of a SELACO WDB Board Member, two (2) CCN members and the SELACO Career Services Director, Manager and/or Youth Career Development Specialist.
• Anticipating adequate State Funding for program year 2020-21 Budget up to $150,000 from the SELACO WDB budget to secure the functions of one or more In-School Youth Services providers.
• Upon successful completion of the evaluation and selection authorize Executive Director and staff to move forward with contract negotiation and execution.
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MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: Contract to Provide Services to Downey Unified School District Since 2016 SELACO WDB has partnered with the Downey Unified School District (DUSD) in meeting the objectives of the Districts California Career Pathway Trust Program. Recently, SELACO WDB was approached by Bellflowers California Advancing Pathways for Students (CALAPS) requesting assistance in establishing a program in their service area that is similar to what is currently administered by Downey Unified School District. CALAPS operates under a Joint Powers Agreement between Bellflower, Paramount and Lynwood. Following the Downey MADE model the objective is to assist CALAPS in developing a paid internship program for high school students participating in CALAPS Career Pathway Training Program. SELACO role in this collaboration includes:
• Identifying and securing potential worksites for CALAPS participants. • Provide up to ten (10) pre-employment workshops to 90 participants at an average
of 2 to 3 hours for each workshop. • Provide payroll service for up to 5,500 hours for 90 participants at an average of
60 to 65 hours per participant. • Provide Downey payroll report upon requested. • Send the W-2 to the participants by mail as required by law.
The timeframe for this program is planned to begin February 2020 and end July 2020. SELACO is seeking board approval to negotiate and secure a contract with CALAPS that will support the cost of direct services and a 10% administrative fee. Outcome of contract negotiations and total funds secured as a partner in this collaboration will be reported at the March 2020 board meeting. Action Required: Authorize the Executive Director and staff to finalize negotiation with CALAPS, which includes approval to accept funding and secure a CALAPS contract for service delivery.
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MEMORANDUM
DATE: January 23, 2020
TO: SELACO WDB Board of Directors
FROM: Yolanda Castro, Executive Director
RE: Request for Proposal Release; One Stop Operator, PY 2020-2022
Per State Directive # WSD16-14, under the Workforce Innovation Opportunity Act, local boards must procure their AJCC Operator through a competitive process at least once every four years. The procurement process allows SELACO to maintain its ability to deliver Career Services and maintain compliance with State Directives and WIOA. The role of the AJCC Operator as defined by the State Directive includes the following:
• Coordinating the service delivery of required AJCC partners and service providers. • Ensuring the implementation of partner responsibilities and contributions agreed upon in Memorandums of Understanding - Phase I and Phase II. • Reporting to Local Boards on operations, performance, and continuous improvement recommendations. • Implementing policies established by Local Boards. • Adhering to all applicable federal and state guidance.
AJCC Operators may be a single public, private, or non-profit entity or consortium of entities. However, if a consortium of entities consists of AJCC partners, it must include at minimum three of the required AJCC partners listed in WIOA Section 121(b)(1). The types of entities eligible to be an AJCC Operator includes the following:
• An institution of higher education. • An employment service state agency established under the Wagner-Peyser Act. • A community-based organization, nonprofit organization, or workforce intermediary. • A private for-profit entity. • A government agency. • Another interested organization or entity, which may include a local chamber of commerce or other business organization, or a labor organization.
SELACO’s initial compliance with State Directive #/WSD16-14 for program years * to * included the following:
1. State approval to maintain management of the SELACO WDB Career Services.
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2. Under a competitive procurement process, secured the Praxis Group, a private single entity, as the SELACO WDB One-Stop Operator.
3. Up to $50,000.00, per year, in WIOA funds were allocated to support the cost of the One Stop Operator role.
Considering that SELACO operates its Career Services, the current role of the SELACO Operator includes:
1. Facilitating quarterly meetings with System Management Partners (SMT) to coordinate service delivery of required AJCC partners and service providers.
2. One on one meetings to assess partner progress, concerns and suggestion to ensure system success.
3. Serve as mediator of any concerns or changes between partners and WDB. 4. Support the implementation of partner responsibilities and contributions agreed upon
in Memorandums of Understanding - Phase I and Phase II. 5. Support reporting to the SELACO Board local progress of meeting WIOA maintained
partner objectives, set goals and objectives, and identified continuous improvement recommendations.
Upon Approval, SELACO WDB intends to maintain operations of our Career Services and release a request for a proposal to procure the SELACO WDB One Stop Operator, for System Partner Coordination, for Program Years 2020-2022, with an option to extend services based on available funding, performance and upon mutual agreement, for two (2) succeeding years thereafter. Timeline for the Request for Proposal: RFP Released January 24, 2020 Bidder’s Conference February 4, 2020@ 3:00pm Last Day to Submit Questions February 21, 2020 Proposal Due February 28, 2020 by 3:00pm Evaluation & Award recommendation March 9, 2020 – March 13, 2020 Board approval to award March 26, 2020 Award Notification to Proposer March 27, 2020 Contract Negotiation April 17, 2020 – April 30, 2020 Contract Execution May 1, 2020 Service Implementation July 1, 2020 Action Required: Approve and authorize the Executive Director to maintain in house operations of the SELACO WDB Career Services and release the Request for Proposals to procure a One-Stop Operator with the following guidelines:
• Secure a special committee to support the RFP evaluation process. Committee will consist of a SELACO WDB Board Member, two SMT members and the SELACO Career Services Director and Manager.
• Budget up to $50,000 from the SELACO WDB budget to secure the functions of a One Stop Operator.
• Upon successful completion of the evaluation and selection approve Executive Director to move forward with contract negotiation and execution.
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MEMORANDUM
DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: HR Policy Update: Personnel Policies and Procedures As presented at your July 25, 2019 board meeting, Staff is currently working with our HR consultant and legal counsel on updating our HR Personnel Policies and Procedures (PPP) Manual. This manual is used for Directors and Managers to help guide them in the supervision of their staff. Currently, we have 47 policies and procedures. To date, you have approved 16 of 47 policies. Rather than bringing all PPP to you at once, we will bring before you various sections at a time for your review and approval until we have completed all updates.
Today, we have the following policy attached for reconsideration for your review and approval: 130 – Personal Appearance Action Required: Review and approve the PPP as presented.
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Southeast Los Angeles County Workforce Development Board Policy # 130Employee Policies and Procedures Date: 01/2020
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PERSONAL APPEARANCE
Scope This policy applies to all employees.
Policy Employees are allowed to appear or dress consistently with his or her gender identity, gender expression, and/or transgender status.
SELACO WDB will consider reasonable accommodations to appearance standards for medical and/or religious reasons. Contact your Manager or Director if you have a request for an accommodation in appearance standards.
Managers and/or Directors will provide day to day guidance on appropriate dress for the functions/activities of their department. Below are general guidelines on appropriate and inappropriate office attire:
I. In General – Appropriate Office Attire a. Employees are expected to present a professional image at all times. This includes good habits of grooming, personal hygiene, modesty and professional attire. b. Employees are expected to dress conservatively and professional in an appropriate manner for the requirements of the workday. c. All employees are expected to keep hair, including facial hair, neatly trimmed and groomed. d. Employees are expected to wear footwear that is professional, conservative and appropriate for the requirements of the workday. To ensure employee safety, all footwear must have secure straps around the toes and ankle.
II. In General – Inappropriate Office Attire a. Jeans or any clothing made of denim b. Tank Tops c. Athletic attire of any kind including but not limited to sweatpants or work out clothing. d. Shorts or any attire that is too short for a business office e. Flip flops, slippers or athletic/sport shoes, gym shoes, tennis shoes, sneakers (i.e Converse, high tops and cleats) f. Accessories/excess wear such as hats, feathers, visible facial piercings and tattoes g. Leggings of any kind unless works as stockings under a dress
Deleted: 3
Deleted: In the interest of presenting a professional image to our customers, we ask that all employees observe good habits of grooming and personal hygiene. Please dress neatly, conservatively, and professionally in an appropriate manner for your position and the requirements of the work area.¶¶
Deleted: Male office employees generally should generally wear a coat and tie, business shirt, tailored slacks and business shoes. Female office employees generally should wear business suits, dresses, or skirts or pants and blouses, and business shoes.¶¶All employees are expected to keep hair, including facial hair, neatly trimmed and groomed.¶¶Certain clothing is prohibited for office employees. These include:¶
<#>Any clothing made of denim;¶<#>Pants which look like jeans, regardless of the material of which they are made;¶<#>Leggings¶<#>Any top that reveals cleavage;¶<#>Sleeveless shirts, tank tops, etc., unless a jacket, shirt or sweater with sleeves is also worn;¶<#>Midriffs (no skin showing, no short tops, no see through tops, blouse or top must be able to tuck in if necessary);¶<#>Shorts (culottes) and/or Capris (PROFESSIONAL pants only);¶<#>Micro-mini skirts (or any skirt or dress length which is too short for a conservative business atmosphere);¶<#>Tennis type looking shoes, flip flops, slippers, casual/recreational sandals (for safety purposes, footwear MUST HAVEsecure straps around the toes and heels);¶<#>Accessories/excess wear such as hats, feathers, visible facial piercings or tattoos (must ALWAYS portray a professional image).¶
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Policy # 130 Date: 01/2020
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Questions about proper attire should be directed to the department Manager and/or Director.
III. Exceptions to daily office attire.
a. Casual Friday – jeans and denim pants allowed. All other general guidelines apply. b. Staff Spirit Days – athletic attire (team jerseys, t-shirts and tennis shoes) is allowed. All other general guidelines apply. c. Team Building Activities – guidelines will be established with each scheduled event. d. Workdays – on occasion, staff is assigned tasks that require cleaning and light moving. On workdays, work clothes such as t-shirts, jeans, athletic/sport shoes, running shoes, gym shoes, tennis shoes, sneakers or work boots are appropriate. All other general guidelines apply.
IV. Corrective Action a. If a Manager and/or Director observes an employee who is inappropriately dressed, they will verbally counsel and advise the employee of expectations for future office attire. It is to the discretion of the Manager and/or Director to assess if the employee should go home to change or if the attire presented will not interfere with anticipated job duties of the day. b. Continued disregard of dress code policy and verbal counseling will be reflected in the employee’s annual performance review which may result in corrective action up to and including termination.
Deleted: Policy # 130¶Date: June 2019¶Page 2 of 3¶¶Your manager may make exceptions to the above requirements during specific situations, such as when normal business clothes would become soiled during the work activity.¶¶If you have a question about proper attire for your department, consult your manager.¶¶Repeated instances of inappropriate attire or grooming when required may result in disciplinary action, up to and including termination.¶¶Employees who are inappropriately dressed may be sent home by their manager and directed to return to work in proper attire. Such employees may not be compensated for the time away from work.¶¶CASUAL FRIDAY¶Business casual day is a privilege and will take the cooperation of staff to make it work. SELACO WDB’s aim is to maintain a professional environment while also allowing staff to be relaxed/casual one day per week.¶¶NOT Allowable:¶NO see through blouses¶NO shorts, shorts, or culottes¶NO leggings¶NO strapless blouses, halters, or midriffs (anything showing the belly area)¶NO flip-flops or tennis shoes¶NO recreational sandals¶NO high splits in skirts or mini skirts¶NO sweats or sweat suits¶NO T-shirts (with or without language or sports emblems)¶NO jerseys¶NO caps/hats¶¶Allowable:¶Jeans with a professional look (no holes or tears)¶Jean skirts¶Capris (professional looking)¶Sandals with straps that secure the heels and toes¶Turtle necks¶Docker/slacks¶Polo shirts¶¶Corrective action under this Policy applies to Casual Friday.¶¶Policy # 130¶Date: 11/2019Date: June 2019¶Page 3 of 3¶¶Corrective Action¶To ensure compliance with SELACO’s Personal Appearance Policy, the following steps will be taken when staff arrives to work inappropriately dressed:¶¶ ...
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MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: SELACO WDB Annual Audit Report for Fiscal Year 2018-19 We submit for your review and approval the annual audit report and management letter for Fiscal Year 2018-19. There were no findings or questioned costs identified in the audit. The management letter contained no comments. There are three things in the audit report we would like to point out:
1. That in the auditor’s opinion the reports “present fairly” the financial position of SELACO WDB. That attestation is on page 1 of the report.
2. That SELACO WDB has a positive “net assets” balance ($697,305). That information is on page 3 of the report.
3. That there are no findings and questioned costs. That information is on pages 38-41 of the report.
The audit report also contained no items of material noncompliance. Action Required: Approve the audit report and direct the Executive Director to forward the audit report to the Policy Board for review and distribute copies to all necessary agencies.
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MEMORANDUM
DATE: January 23, 2020
TO: SELACO WDB Board of Directors
FROM: Yolanda Castro, Executive Director
RE: Funding Update for Prison to Employment (P2E) Planning
The LA Region has received the State funding for the Prison to Employment (P2E) Initiative. As a partner in the regional implementation of P2E SELACO WDB has been awarded a total of $308,221 for direct services and administrative costs. The administration of these funds is assigned to the South Bay Workforce Investment Board. The awarded amount has been split into two categories:
1. Individual Direct Services (IDS)- Tuition and other Training expenses. Funds must be expended by March 2021
2. Support Services Earn & Learn (SSEL)- Fund must be expended by March 2022 In preparation for P2E, a Referral Trial Run began October 2019 between SELACO WDB and CDCR. This strategy began as “Hard Handoff” between Parole Agents directly to AJCC staff. This process allows Parole Agents to directly refer job-ready individuals to workforce services. Working closely with CDCR, SELACO WDB has strengthened the referral process to allow more access to formerly incarcerated individuals. We foresee this referral process strengthening and bridging candidates to receive services under P2E. This will support our success in meeting the P2E enrollment goals. South Bay Workforce Investment Board has released the SSEL funds first and will release IDS funds once all SSEL funds have been expensed. Action Required: Authorize staff to accept the $308,221 in P2E funds and initiate all relevant contracts for services.
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MEMORANDUM
DATE: January 23, 2020
TO: SELACO WDB Board of Directors
FROM: Yolanda Castro, Executive Director
RE: Funding Update for AB1111
On November 26, 2019 SELACO was informed that our AB1111 grant “Breaking Barriers to Employment” project had been selected for funding. SELACO WDB had been awarded a total of 386,000 to serve 80 young adults with barriers to employment in completing a multi-craft core curriculum (MC3) construction pre-apprenticeship training. The administration of these funds is assigned to SELACO WDB and we are partnering with Field of Dreams Learning Center to provide a wide range of services, including high school diploma completion, college readiness services, and mentoring. In addition, in partnership with YouthBuild Charter School of Southern California’s Construction Academy, the project will provide MC3 pre-apprenticeship training. The project will simultaneously combine workforce development career services with construction skills pre-apprenticeship training. Grant term is (18 months) from April 1, 2020 to September 30, 2021 Action Required: Authorize staff to accept the $386,000 AB1111 funds and initiate all relevant contracts for services.
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MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: ADA Survey – EDD Co-location at SELACO AJCC EDD currently has staff assigned to the SELACO AJCC. SELACO and EDD are in negotiations regarding the contribution EDD will make to SELACO for the out-stationing of their staff on our premises. Prior to the finalization of that negotiation, SELACO was required to have a licensed Architect physically inspect the AJCC location, to deem its suitability and its ability to meet the American’s with Disabilities (ADA) requirements.
The results of that survey have determined some major and minor ADA compliance issues. In meeting with the landlord’s leasing manager, the landlord is proposing to repair all the items requested by the Architect, but in doing so, may be requesting a 5-8 year lease commitment from SELACO, so as to absorb the upfront financial commitment to the repairs. A couple of the repairs are substantial in cost and therefore, we understand the landlord’s desire to assure the funding for the repairs will be amortized over a several year lease.
Attached is an Excel spreadsheet summarizing the results of the ADA Survey. The corresponding ADA Survey source document is several inches thick, so this summary document is a much more concise description of the necessary improvements. In negotiations with the landlord, all the items expected to be the landlord’s responsibility have been agreed upon, we are just awaiting a response regarding the proposed length of the lease renewal, and the corresponding increase in rent to fund the ADA improvements.
SELACO is in the process of determining the costs associated with ADA signage which is anticipated to be the largest cost of the items on SELACO’s “to do list” for the ADA Survey. We don’t anticipate the SELACO costs exceeding $5,000.
Action Required:
Authorize Executive Director to negotiate a renewal of the lease so as to assure EDD will become a contributing partner in the shared costs of running the America’s Job Center of California at SELACO.
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ONE STOP OPERATOR REPORT
DATE: January 23, 2019
TO: SELACO WDB Board of Directors
FROM: Stacey Girdner, Managing Partner, The PRAXIS Group, SELACO One Stop
Operator
RE: Update on the progress of your System Management Team (SMT)
As SELACO’s select One Stop Operator procured to support the management and coordination of the WIOA mandated partners, I am pleased to provide you with the following update on the SELACO Workforce System Management Team (SMT) progress and activities to date.
*Please note the SMT consist of high-level representatives from each of the WIOA mandated partners who have successfully completed or are in progress of completing a Memorandum of Understanding.
Membership: Adult Education Consortium (PACCE), Department of Public Social Services (DPSS), Department of Rehabilitation (DOR), Employment Development Department (EDD), Field of Dreams Center, Job Corps, Norwalk Housing Authority, SELACO Career Services, and United American Indian Involvement (UAII)
Progress to date:
1. The SELACO SMT continues to engage one another in providing collective services to the SELACO area population.
2. The SMT has successfully implemented two phases of the Memorandum of Understanding (MOU) for the collaboration on and leveraging of service delivery – Phase I of the State Directive for mandatory WIOA partners.
3. The SMT has successfully implemented two phases of the MOU for Infrastructure Budgeting – Phase II of the State Directive for mandatory WIOA partners.
4. Two date, all except our newest partner, UAII, and Job Corps have been trained on the use of the SELACO designed CalJOBS electronic referral system. Of these partners three are activity engaged in referring customers electronically.
5. Six partners have successfully held training webinars providing in-service training/orientations on their services.
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6. Since forming the SELACO SMT, a total of 13 SMT meetings have been hosted throughout our region providing partners a venue to share updates in service delivery, brainstorming opportunities to leverage services for our customers and address challenges/opportunities to build on services to our customers and better streamline our services.
7. SELACO staff and an SMT partner representing PACCE from Downey Adult School presented at the CWA 2018 Meeting of the Minds Conference on the benefits of, successes, and challenges of using CalJOBS for our electronic referrals system.
Plans for 2020:
1. The SMT will begin developing processes to jointly serve various high-need populations such as veterans, English language learners, youth, those formerly incarcerated, etc.
2. As a result of developing these processes (above), the SMT will design joint marketing materials for targeted populations demonstrating the scope of service being provided within the SELACO region.
3. We continue to build on using CalJOBS as our electronic referral system. The Department of Public Social Services gained approval to pilot the method with their local teams and, after trying it out, has enthusiastically requested they continue making referrals to SELACO using this process. We continue to work out the kinks with other partners but still believe CalJOBS is a terrific solution for our region. Next steps are to establish a SELACO Regional CalJOBS Super-Trainers team that supports training SELACO region SMT partners and their staff. This shared training will introduce partners to the use of CalJOBS and offer insight as to how it works as a referral process. Training will be provided quarterly for new users and for users who want to refresh their knowledge.
4. As partners master their referral efforts to the local AJCC, the next step is to build an “electronic” pathway to other partner services.
5. Work continues on holding a local symposium for system partner front line staff that will support their knowledge of partners services, strengthen and enhance communication and ease the process of partner referrals.
The next SMT meeting will be held on February 19th from 2 - 4 pm at the Norwalk/La Mirada Adult School.
Action Required: Accept and file.
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MEMORANDUM DATE: January 23, 2020 TO: SELACO WDB Board of Directors FROM: Yolanda Castro, Executive Director RE: Ethics Training AB1234 At the June 23, 2016, Southeast Los Angeles County Workforce Development Board (SELACO WDB) meeting, it was announced that all board members are required to take a mandatory two hour ethics training every two years to comply with AB1234. As of December 31, 2019, the following board members have completed the training: Belle Gomez – expires October 5, 2020 Ben Espitia – expires January 29, 2020 Barbara Levine – expires April 25, 2020 Cristina Saucedo-Garcia – expires July 26, 2020 Joseph Derthick – expires May 24, 2021 Larry Wehage – expires May 22, 2021 Maria Turrubiartes – expires September 10, 2021 Sharon Todd – expires April 10, 2021 For those who have yet to complete the training, you may do so using the online course at: http://localethics.fppc.ca.gov/login.aspx As a reminder, you must print the Certification of Completion provided at the end and submit to Carol Davis. If you have any questions regarding the training, please contact Carol directly at the SELACO WDB.
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