january 2013 - aco accounting calendar - auditor … 17, 2013 · may 2013 - aco accounting calendar...

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 ~ Board Dark 2 ~ TCR Cut-Off DateDecember Prelim Reports Release Date

32nd Quarter Reports due from Departments to Executive Office

Redevelopment Collection 1 - Property Tax Distribution

4 ~ CAC Bldg Closed 5

6 7 8 9 ~ PP1 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton

10SH2 Property Tax Distribution

Debt Advisory Committee Meeting

Vehicle Logs due to ACO Payroll


December Final Reports Run Date

13 14December Final Reports Release Date - Includes Final Roll Forward Balances

15BOS to Approve FY 11/12 CAFR and PAFR

16 17 18 ~ CAC Bldg Closed 19

20 21 22 ~ Board Dark 23 ~ PP2 Payday 24SS1 and CS1 Property Tax

Distribution


27 281099 Scheduled Print Date

Last Day to Enter January Journals & Vouchers

29Open Period 8 at BOD

ISF Rates approved by BOS

30S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution

January 2013 - ACO Accounting Calendar

Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: Coun ty Administration Center, CEO: County Executive Of fice, E/C: Exclusive Care, EOD: End of Day (5:00 PM), EMMA: Electronic Municipal Market Access , FY: Fiscal Year, Garn: Garnishments, IETSA: In land Empire Tobacco Securitization Authority, ISF: Internal Service Funds, MAM: Monthly Accounting Me eting, PDFA: Palm Desert Financing Authority, PO: Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: State Controller's Office, SWC FA: Southwest Community Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Ta x Collector W/C: Worker's Compensation, YE: Year E nd, ZBA: Zero-Balance Account

31 ~ 1099 & W-2 Mailing DateOpen AR/BI Period 8 at BOD

January Journal & Voucher Supporting Documentation due to ACO

Official FY 13/14 Budget Kickoff Meeting #1CAC Boardroom - 9:30 to 11:30 AM

Base go-live sysem available for Budget Entry

RMAP Meeting - 1 to 2 PM - Board ChambersUpdated as of: 7/17/2013

Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ CAC Bldg Closed 2

3 4 5 ~ Budget Guidelines Adopted by BOS 6 ~ PP3 PaydayTCR Cut-Off Date

Official FY 13/14 Budget KickoffMeeting #2CAC Boardroom 3 to 5 pm

72nd Qtr Cashflow posted to EMMA

8 ~ CAC Bldg Closed 9January Reports Final Run Date

10 11January Final Reports Release Date


12 ~ Abe Lincoln's Birthday 13AGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD

Ash Wednesday - Lent Begins

14Debt Advisory Committee Meeting

SB90 Claims due to SCO


17 18 ~ Washington's Birthday 19 ~ Board Dark 20 ~ PP4 Payday 21Fiscal & Admin Managers Kick-Off MeetingLocation: TBD

2nd Quarter CIP Schedule Q due to ACO

SP1 & SPA Distribution


24 25Last Day to Enter February Journals & Vouchers


Mid-Year Budget Report presented to BOS

27S07-S06, Y07-Y06, Z07-Z06

Property Tax Distribution

28Open AR/BI Period 9 at BOD

February Journal & Voucher Supporting Documentation due to ACO

February 2013 - ACO Accounting Calendar

Mardi Gras, also known as Fat Tuesday

(Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") (Mardi Gras is French for "Fat Tuesday") or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of or Shrove Tuesday, is the last day of feasting before Lent begins on Ash feasting before Lent begins on Ash feasting before Lent begins on Ash feasting before Lent begins on Ash Wednesday.Wednesday.Wednesday.Wednesday.

ACO Central Emails: All end with co.riverside.ca.usAccounts Payable : aco_ap, Budgets : acobudgets, Cash Management : aco_cash, Chart of Accounts : chartofaccount, ePayables : aco_epayables, MAM: aco_mam, Payroll : aco_Payroll, Property Tax : rivco_aco_proptax, RDA: aco_rda, Stale Dated Warrants : ACOStaleDatedWarrants, Property Tax Stale Dated Warrants : proptaxSDW, Vendor Processing : ACOVendorProcessing, Year End : ACOYearEnd, Simpers Password Reset : acoreports

Updated as of: 7/17/2013

Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ CAC Bldg Closed 2

3 4 5 ~ Board Dark 6 ~ PP5 PaydayTCR Cut-Off Date

7 8 ~ CAC Bldg Closed 9February Reports Final Run Date

10 11February Final Reports Release Date

12Vehicle Logs due to ACO Payroll

13AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton


FY 2013/14 Department Budgets due to Executive Office

15 ~ CAC Bldg ClosedRequisitions for goods or services over $100,000 not covered by an existing County contract must be received at Purchasing.

16

17 18 19 20 ~ PP6 Payday 21 22 ~ CAC Bldg Closed 23

24 25Last Day to Enter March Journals & Vouchers

26 Open Period 10 at BOD

27 S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution

28 Open AR/BI Period 10 at BOD

March Journal & Voucher Supporting Documentation due to ACO

Single Audit reporting to Federal Clearing House & SCO

29 30March Prelim Reports Run Date

31

March 2013 - ACO Accounting CalendarProperty Tax Distribution Codes: SA1: Secured Advance 1, SS1: Secured Settlement 1 & Redevelopment Collection 1 , SA2: Secured Advance 2, SS2: Secured Settlement 2 & Redevelopment Collection 2, SS3: Secured Settlement 3, SS4: Teeter Settlement, CS1: State Board of Equalization (SBE) Collection 1, CS2: SBE Collection 2, CS3: SBE Collection 3 & Redevelopment Collection 3, UC1: Unsecured Collection 1, UC2: Unsecured Collection 2, UC3: Unsecured Collection 3, SP1: Secured Prior Year (SPY) Collection 1 - Tax, SPA: SPY Collection 1 - Penalty, SP2: SPY Collection 2 - Tax, SPB: SPY Collection 2 - Penalty, PYU: Unsecured Prior Year, SH1: Homeowner's 15%, SH2: Homeowner's 35%, SH3: Homeowner's 35%, SH4: Homeowner's 15%, HO6: HOX Supplemental, S07-S06: Supplemental Taxes -AB 2345 Current , Y07-Y06: Supplemental Taxes - AB 2345 Prior - Tax , Z07-Z06: Supplemental Taxes - AB 2345 Prior - Penalty


Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1March Prelim Reports Release Date

1099 1st Quarter Load

RMAP Meeting - 8 to 9 AMBoard Chambers

2Budget Workshops

3 ~ PP7 PaydayTCR Cut-Off DateBudget Workshops

4 ~ Budget WorkshopsContract request forms have to be returned to Purchasing. Bidding Procedures may apply.

Requisitions for goods or services between $25,000 and $100,000 not covered by an existing County contract must be received in Purchasing

5 ~ CAC Bldg Closed 6March Final Reports Run Date

7 8March Final Reports Release Date

3rd Quarter Reports due from Departments to Executive Office

9 10RDA Other Assets Distribution

AGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton


SA2 Distribution



14 15 ~ Tax Filing Deadline 16 ~ Board Dark 17 ~ PP8 Payday 18 19 ~ CAC Bldg Closed 20

21 22Last Day to Enter April Journals & Vouchers


24 ~ Admin Professionals Day 25April Journal & Voucher Supporting Documentation due to ACO


28 30Open AR/BI Period 11 at BOD

31S07-S06, Y07-Y06, Z07-Z06


April 2013 - ACO Accounting Calendar

Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8 :00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Offic e, E/C: Exclusive Care, EOD: End of Day (5:00 PM) , EMMA: Electronic Municipal Market Access, FY: Fisc al Year, Garn: Garnishments, IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Se rvice Funds, MAM: Monthly Accounting Meeting, PDFA : Palm Desert Financing Authority, PO: Purchase Orde r, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Community Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Ba lance Account


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ PP9 PaydayTCR Cut-Off Date

SH3 Distribution

2 3 ~ CAC Bldg Closed 4April Final Reports Run Date

5 6April Final Reports Release Date

Brown Armstrong to perform Interim Fieldwork / Testing at ACO

7Brown Armstrong to perform Interim Fieldwork / Testing at ACO

8Brown Armstrong to perform Interim Fieldwork / Testing at ACO


9 ~ 3rd Quarter Cashflow posted to EMMADebt Advisory Committee Meeting

Schedules for Periods 0-9 due to ACO: S-9 Deferred Revenue, T-9 Due From Other Gov't (DFOG) and V-9 Due to Other Gov't (DTOG)

3rd Qtr Realignment report due to ACO3rd Quarter CIP Schedule Q due to ACO

Brown Armstrong to perform Interim Fieldwork / Test ing at ACO

Notifications to change "Regular Blanket PO's" roll over to new FY or stop "Roll over Blanket PO's" from rolling in to new FY



12 13Deadline to submit Capital Lease supporting documentation for purchase additions, acquisitions, and/or new financing agreements for equip or building leased assets for periods 1 thru 9

Brown Armstrong to perform Interim Fieldwork / Testing at RCRMC

14Brown Armstrong to perform Interim Fieldwork / Testing at RCRMC

3rd Quarter Budget Report & Economist Presentation to the BOS

15 ~ PP10 PaydayBrown Armstrong to perform Interim Fieldwork / Testing at RCRMC

16 ~ SH3 DistributionDeadline to submit documentation for Capital Asset listing corrections, betterments, transfers, surpluses or d isposal to ACO for review & approval.

All FY 2013 Requisitions for goods or services less than $25,000 and outside the authority of the departmental Buyer s or LVPA Processors must be received in Purchasing

Brown Armstrong to perform Interim Fieldwork / Test ing at RCRMC


19 20Brown Armstrong to perform Interim Fieldwork / Testing at the ACO

Smith Marion Auditors @ Housing

TRS @ Flood

VTD @ First 5

21Brown Armstrong to perform Interim Fieldwork / Testing at the ACO


TRS @ Flood

VTD @ First 5

22Brown Armstrong to perform Interim Fieldwork / Testing at the ACO


TRS @ Flood

VTD @ First 5

23 ~ SS2 & CS2 DistributionLast Day to Enter May Journals & VouchersOpen Period 12 at EOD

ISF Billing through April 30 should be posted on or before May 30

3rd Qtr Inter/Intra fund dept charges must be compl ete

Brown Armstrong to perform Interim Fieldwork / Test ing at the ACOSmith Marion Auditors @ HousingTRS @ FloodVTD @ First 5


26 27 28 ~ Board Dark

Nigro and Nigro @ Parks

29 ~ PP11 PaydayFree Pay Period


30 ~ Open AR/BI Period 12 at BODMay Journal & Voucher Supporting Documentation due to ACO

S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution

Last day to do replenishments and inventory Reqs


31 ~ CAC Bldg Closed

May 2013 - ACO Accounting CalendarReminders:

Begin Clean up of Credit VouchersEach Monday you should review your Outstanding Encu mbrance and

Pre-Encumbrance Reports


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1

2GFOA National Conference in San Francisco

3SH4, HO6 DistributionRedevelopment Collection 2 - Property Tax Distribution

Annual Space Occupancy Certification due to EDA/FM

GFOA National Conference in San Francisco

4 CA State Elections

GFOA National Conference in San

Francisco

5TCR Cut-Off Date

GFOA National Conference in San

Francisco

6 7 ~ CAC Bldg Closed 8May Final Reports Run Date

9 10May Final Reports Release Date

Recommended budget available for department pick-up at the Executive Office

VTD @ First 5

11 ~ Board DarkACO Year End TraningCAC Board Chambers2 to 5 PM

VTD @ First 5

12 ~ PP12 Payday


VTD @ First 5


Inventory Business Units Only: Last day to enter Inventory Receivers

Roll over Blanket PO’s are copied into the new FY 2014

VTD @ First 5

14 ~ CAC Bldg Closed 15Central Mail charges (including postage) through June 15th will be billed to FY 2013, any items after this will be billed to FY 2014

16 17 ~ HO6 DistributionPP12 Journal Posting

BOS to Adopt the Recommended Budget

Special District budgets due to ACO

Request to change ROLL OVER BLANKET PO quantity or dollar amts may be submitted to Purchasing

DPSS (DPARC), Fire (FPARC), RCRMC (MCARC), and EDA/FM (FMARC) begin Inventory Processes / Procedures

18 19Last day to process overnight pmts for FY 2013

Last day to process stops, cancels, or replacement & stale dated warrants

ACO to open PO Module for FY 14 - Period 1 & GL Module for ACTUALS - Trans Type POR & REQ

First day to enter new year REQ's and PO's for all items except fixed assets that do not have Board Approval (Contingent upon having FY 2014 Proposed budget loaded)

20 ~ HO6 DistributionSupply Services Requisitions or online orders for F Y 2013 must be received by the EOD

Last day to submit AP vouchers & supporting documentation for FY 2013 to ACO by EOD

Last day to enter, budget check PO's for FY 2013

Any FY 2013 Reqs not sourced to a PO will be canceled by depts. Depts will have to re-enter new reqs in FY 2014

Last day to enter FY 2013 receivers. These transactions will also have to be vouchered/paid by EOD. If you want PO to roll into new FY make sure all receivers are deleted.


23 24 ~ Process Garnishments 4th Qtr Inter/Intra fund dept charges must be complete

ISF Billings thru June 30th (estimates) due by EOD

ACO will delete any FY 2013 vouchers not received at ACO by EOD

Last day to Interface voucher files to ACO

Supply Services Requisitions or online orders for FY 2013 must be received by EOD

All INVENTORY business units must complete inventory processing / adjustments by 3PM

25Printing Services and Supply Services Orders completed and delivered through Tuesday, June 25th will be billed fiscal year 2013.

Any shipments or orders completed after this date will be billed to fiscal year 2014

26 ~ PP13 Payday 27 ~ AP Module Closing for FY 2013

Wire Transfers delivered to ACO by 8 AM

Final Paycycle will be run for all invoices schedul ed to pay by June 30th

Last cash deposit must be received by T/TC by 1:00 pm

Only PeopleSoft Financials Production (FPD8) will b e unavailable to the users after 5PM and will be bac k up by 5PM on Friday, June 28th


28 ~ PO RolloverRCIT/ESD to Run Encumbrances Report PO's that rolled from previous fiscal years that have had no activity and PO's under $1,000 that are more than 4 month old will not roll to the new year, FY 2014

PO's for goods that do not have receipts issued against and PO's for services that have no vouchers against them will roll to the FY 2014

Partially received PO's and partially vouchered PO's will not roll into the new FY. They have to be reconciled/closed by the depts

291st June Prelim Reports Run Date

June 2013 - ACO Accounting CalendarReminders: Email Questions to: [email protected]

Inventory Business Units must review Purchasing Cal endar for items to do before starting physical inve ntoriesDon't forget to Submit a new ADM-3 and AP-2 for FY 2014


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ 1099 2nd Quarter Load1st June Prelim Reports Release Date

Open PeopleSoft Modules for Period 1

Run Asset Certification Query: RVAM_CAP_ASSET_PHY_INV

First day to enter receipts into PS for PO’s that rolled over

2 3 ~ TCR Cut-Off Date

Schedule K - Dept reports available on ACO Website by EOD

All Treasurer Approved TCR to be completed by 5 PM

4 5 ~ CAC Bldg Closed 6

7 8Budget and Beilenson Hearings

Deadline to submit Capital Lease supporting documentation for purchase additions, acquisitions, and/or new financing agreements for equip or building leased assets for periods 10 thru 12

9 ~ Board Dark 10 ~ PP14 Payday

Capital Asset Certification due to ACO


All Capital Asset Documentation due to ACO

Year-end Schedules due to ACO by EOD except Schedules P & W (due August 1st)

Schedule K & K1 must be submitted to CEO


12 132nd June Prelim Reports Run Date

14 152nd June Prelim Reports Release Date

Last day to input & process Billings in the Billing Module

Last Day for Dept to process interface journals

16 17 18 ~ RMAP Meeting - 8 to 9 AM - Board Chamber s

ALL vouchers DELIVERED to the ACO with an invoice date of 6/30/13 or earlier will be accrued back by the ACO to FY 2013's budget.

Last day for Depts to edit check, budget check & po st interface journals

All journal backup documentation due to ACO by EOD

Last Day to Enter June (Period 12) Journals Last day to enter "CASH" related journal entries

All Dept YE Accruals & Journal Cleanup must be completed by EOD

19 ~ CAC Bldg Closed 203rd June Prelim Reports Run Date

21 223rd June Prelim Reports Release Date

ACO to receive approved Schedule K & K-1 reports from CEO

23 ~ Board DarkSS3, CS3, UC3, SP2, PYU Distribution

Collections due from Tax Collector to ACO

24 ~ PP15 PaydayPP15 journal posting, 20% accrued back to FY 2013, 80% FY 2014

Last day to submit request for FY 2013 Cash Overage and Shortages

25Deadline to submit Operating Lease supporting documentation for FY 2013

Property Tax Apportionment PostedS01, S06, Y01, Y06, Z01 Z06 Distribution

26 27

28 29Last Day to Enter July Journals & Vouchers

30Open Period 2 by BOD

31Open AR/BI Period 2 @ BOD


July 2013 - ACO Accounting Calendar

Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Office, E/C: Exclusive Care, EOD: End of Day (5:00 PM), EMMA: Electronic Municipal Market Access, FY: Fiscal Year, Garn: Garnishments, IETSA: Inland Em pire Tobacco Securitization Authority, ISF: Internal Service Funds, MAM: Monthly Account ing Meeting, PDFA: Palm Desert Financing Authority, PO: Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Community Financing Authority, TCR: Trea surer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Account


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 ~ ACO to Close Period 12July Journal & Voucher Supporting Documentation due to ACO

Schedules P & W due to ACO


2 3Final June (Period 12) Reports Run Date

4 5FINAL June (Period 12) Reports Release Date

Brown Armstrong @ AQIF, IETSA, PDFA & SWCFA



6 ~ Board DarkSpecial district Debt Service Tax Rates due to ACO - Property Tax



TRS @ RDA & Perris Valley Cemetary


7 ~ PP16 Payday TCR Cut-Off Date


TRS @ RDA & Perris Valley Cemetery




SS3, CS3, SP2, SPB, UC3 and PYU Property Tax Distribution

4th Quarter Cashflow posted to EMMA

FY 2013 Final Appropriation Transfers due to ACO by Noon

9 10July Final Reports Run Date

11Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports

12July Final Reports Release Date


Brown Armstrong @ Van Horn

VTD @ First 5



13 ~ Board Dark Brown Armstrong @ Van Horn

VTD @ First 5



14 ~ PYU, UC3 Distribtion

Brown Armstrong @ Van Horn

VTD @ First 5Smith Marion Auditors @ Housing

15 ~ PYU, UC3 DistribtionALL vouchers since July 18th DELIVERED to the ACO with an invoice date of 6/30/12 or earlier and greater than $5000 will be accrued back by the ACO to FY 2013's budget.

Brown Armstrong @ Van HornVTD @ First 5Smith Marion Auditors @ Housing

16 17


19ACO to provide CEO with dept summary of Schedule K & K-1 for Final Approval

Brown Armstrong @ CORAL

VTD @ First 5Nigro and Nigro @ Parks

20Brown Armstrong @ CORAL


21 ~ PP17 PaydayBrown Armstrong @ CORAL


22ACO to receive Final approved Schedule K & K-1 from CEO with Form 11's for Reserve for Encumbrance

Brown Armstrong @ CORALVTD @ First 5Nigro and Nigro @ Parks

23 25


26Last Day to Enter August Journals & Vouchers


TRS @ Flood

27 ~ Board Dark Open Period 3 at BOD


TRS @ Flood

28S07-S06, Y07-Y06, Z07-Z06



TRS @ Flood

29Open AR/BI Period 3 at BOD

August Journal & Voucher Supporting Documentation due to ACO

Brown Armstrong @ CORAL TRS @ Flood

30 31June & Period 998 Prelim Reports Run Date

August 2013 - ACO Accounting Calendar

Email Questions to:[email protected]


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2 3 ~ Board Dark

June & Period 998 Prelim Reports Release Date

4 ~ PP18 PaydayTCR Cut-Off Date

5Housing and Parks Financial drafts and Notes due to ACO by EOD

State Controllers Report data due to ACO by EOD (only for RCRMC, Waste & Airport)

6 7August Final Reports Run Date

8 9August Final Reports Release Date

Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports

10BOS to adopt Final Budget, hear Reserve for Encumbrance & Year End Cleanup Form 11

11 ~ Patriot DayAGA Lunchtime Seminar begins @ 11:30 AMLocation: San Bernardino Hilton


Vehicle Logs due to ACO

Payroll

13 14

15 16Brown Armstrong @ RCRMC


17 ~ Board DarkBrown Armstrong @ RCRMC

18 ~ PP19 PaydayBrown Armstrong @ RCRMC

AirForceBirthday

19 Brown Armstrong @ RCRMC

20 21

22 23Last Day to Enter September Journals & Vouchers

Brown Armstrong to begin final audit fieldwork at ACO

Brown Armstrong @ RCRMC & Waste


Brown Armstrong @ ACO, RCRMC & Waste

25Brown Armstrong @ ACO, RCRMC & Waste

26September Journal & Voucher Supporting Documentation due to ACO

Brown Armstrong @ ACO, RCRMC & Waste

27 28September Prelim Reports Run Date


September Prelim Reports Release Date


September 2013 - ACO Accounting Calendar

Acronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8 :00 AM), BOS: Board of Supervisors CAC: County Administration Center, CEO: County Executive Offic e, E/C: Exclusive Care, EOD: End of Day (5:00 PM) , EMMA: Electronic Municipal Market Access, FY: Fisc al Year, Garn: Garnishments, IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Se rvice Funds, MAM: Monthly Accounting Meeting, PDFA : Palm Desert Financing Authority, PO: Purchase Orde r, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: St ate Controller's Office, SWCFA: Southwest Communit y Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Collector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Acc ount


Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1Brown Armstrong @ ACO

1099 Pre-4th Quarter Load

2 ~ PP20 PaydayTCR Cut-Off Date

Brown Armstrong @ ACO

3Brown Armstrong @ ACO

4 5September Final Reports Run Date

6 7September Final Reports Release Date

8PP 20 Journal Posting



AGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD




11 12

13 ~ Navy Birthday 14 15 ~ Board Dark 16 ~ PP21 PaydayRMAP Meeting - 8amBoard Chambers

17State Controller Report due to the State

RCRMC, Waste, Flood, Coral, AQMD & Tobacco Financial drafts and Notes due to ACO by EOD

18 19

20 21 ~ PP 21 Journal Posting

Brown Armstrong @ ACO22Brown Armstrong @ ACO

23 ~ Youth in Gov't DayBrown Armstrong @ ACO


25 26

27 28Last Day to Enter October Journals & Vouchers


29 ~ Board DarkOpen Period 5 at BOD


30 ~ PP22 PaydayFree Pay Period

Open AR/BI Period 5 at BOD


All Component Units Finals Financial including Notes due to ACO by EOD


31October Journal & Voucher Supporting Documentation due to ACO

October 2013 - ACO Accounting Calendar

Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on Sweetest Day is celebrated each year on the third Saturday of October. Although the third Saturday of October. Although the third Saturday of October. Although the third Saturday of October. Although often thought of by many as a second often thought of by many as a second often thought of by many as a second often thought of by many as a second Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is Valentine’s Day, Sweetest Day is

actually a day meant to celebrate all the actually a day meant to celebrate all the actually a day meant to celebrate all the actually a day meant to celebrate all the people who make your life special. It’s people who make your life special. It’s people who make your life special. It’s people who make your life special. It’s an occasion to make someone happy, a an occasion to make someone happy, a an occasion to make someone happy, a an occasion to make someone happy, a chance to celebrate and give gifts to chance to celebrate and give gifts to chance to celebrate and give gifts to chance to celebrate and give gifts to relatives, friends, and associates.relatives, friends, and associates.relatives, friends, and associates.relatives, friends, and associates.


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2

3 4PP 22 Journal Posting

5 6TCR Cut-Off Date

Secured Property Tax Teeter Settlement Posting

71st Quarter Cashflow posted to EMMA

Brown Armstrong expected completion date of final fieldwork

8 9October Final Reports Run Date

10 11 12 ~ Board DarkOctober Final Reports Release Date


13 ~ PP23 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD


15 16


18 ~ Open Period 6

PP 23 Journal Posting

RDA LMIHF Distribution

19 ~ Board DarkRDA LMIHF Distribution

20RDA LMIHF Distribution

21Last Day to Enter November Journals & Vouchers

Open Period 6 by EOD

CAFR Draft due to Brown Armstrong by EOD

RDA LMIHF Distribution

22 23

24


25RDA LMIHF Distribution

26 27 ~ PP24 PaydayNovember Journal & Voucher Supporting Documentation due to ACO

Open AR/BI Period 6 at BOD

Final Budget due to State Controller


28 29 30

November 2013 - ACO Accounting CalendarProperty Tax Distribution Codes : SA1: Secured Advance 1, SS1: Secured Settlement 1 & Redevelopment Collection 1 , SA2: Secured Advance 2, SS2: Secured Settlement 2 & Redevelopment Collection 2, SS3: Secured Settlement 3, SS4: Teeter Settlement, CS1: State Board of Equalization (SBE) Collection 1, CS2: SBE Collection 2, CS3: SBE Collection 3 & Redevelopment Collection 3, UC1: Unsecured Collection 1, UC2: Unsecured Collection 2, UC3: Unsecured Collection 3, SP1: Secured Prior Year (SPY) Collection 1 - Tax, SPA: SPY Collection 1 - Penalty, SP2: SPY Collection 2 - Tax, SPB: SPY Collection 2 - Penalty, PYU: Unsecured Prior Year, SH1: Homeowner's 15%, SH2: Homeowner's 35%, SH3: Homeowner's 35%, SH4: Homeowner's 15%, HO6: HOX Supplemental, S07-S06: Supplemental Taxes -AB 2345 Current , Y07-Y06: Supplemental Taxes - AB 2345 Prior - Tax , Z07-Z06: Supplemental Taxes - AB 2345 Prior - Penalty


Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2


3 4TCR Cut-Off Date

5 6 7November Final Reports Run Date

8 9November Final Reports Release Date

10 11 ~ PP25 PaydayAGA Lunchtime Seminar begins @ 11:30 AMLocation: TBD

12UC2, SH1 Distribution

Debt Advisory Committee Meeting


13National Guard Bday

14

15 16Each Monday you should review your Outstanding Encumbrance and Pre-Encumbrance Reports

17 18 19 20 21

22 23 24 ~ PP26 Payday 25 26Last Day to Enter December Journals & Vouchers

Open Period 7 by EOD

Open AR/BI Period 7 by BOD

27 28



31

December 2013 - ACO Accounting Calendar

December 31st ~

Comprehensive Annual Financial Report (CAFR) & Popular Annual Financial Report (PAFR) due to GFOA (Government Finance Officers Association)

Cost Allocation Plan due to SCO (State Controller's Off ice)


Sunday Monday Tuesday Wednesday Thursday Friday Saturda y1 2

December Journal & Voucher Supporting Documentation due to ACO

3 4December Prelim Reports Run Date

5 6December Prelim Reports Release Date

7 8 ~ PP1 PaydayTCR Cut-Off Date



Run FY 12/13 Final Rollover


10 11December Final Reports Run Date

12 13December Final Reports Release Date - Includes Final Roll Forward Balances

14BOS to Approve FY 12/13 CAFR and PAFR

15 16 17 18

19 20 21 ~ Board Dark 22 ~ PP2 Payday 23 24 25

26 27Last Day to Enter January Journals & Vouchers


29S07-S06, Y07-Y06, Z07-Z06 Property Tax Distribution

30Open AR/BI Period 8 at

BOD

January Journal & Voucher Supporting Documentation due to ACO

31

January 2014 - ACO Accounting CalendarAcronyms: ACO: Auditor - Controller Office, AM: Asset Management, AP: Accounts Payable, AQIF, Air Quality Improvement Fund, BOD: Beginning of Day (8:00 AM), BOS: Board of Supervisors CAC: County Administration Ce nter, CEO: County Executive Office, E/C: Exclusive Care, EOD: End of Day (5:0 0 PM), EMMA: Electronic Municipal Market Access, FY: Fiscal Year, Garn: Garnishments , IETSA: Inland Empire Tobacco Securitization Authority, ISF: Internal Service Fu nds, MAM: Monthly Accounting Meeting, PDFA: Palm Desert Financing Authority, PO : Purchase Order, PP: Pay Period, Req: Requisitions, RCRMC: Hospital, SBE: State Board of Equalization, SCO: State Controller's Office, SWCFA: Southwest Commun ity Financing Authority, TCR: Treasurer Cash Receipt, T/TC: Treasurer / Tax Coll ector W/C: Worker's Compensation, YE: Year End, ZBA: Zero-Balance Account


january 2013 - aco accounting calendar - auditor … 17, 2013 · may 2013 - aco accounting calendar...

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