jan. 2013 the cheerful earful
DESCRIPTION
Altrusa newsletterTRANSCRIPT
THE CHEERFUL
EARFUL JANUARY 2013
This newsletter is brought to you by the
Communications Committee
of the Macomb Altrusa Club,
Macomb, Illinois
“Leading to a Better Community”
Altrusa is an international non-profit organization making our local communities better through
leadership, partnership and service
Next Meeting Information
January meeting will
be hosted by the
Communications
Committee.
When:
January 23
Time:
7 p.m.
Where:
The Everly House,
811 South Lafayette St.
What:
Program will feature
Anita Sells
of
the Human Resources
Department
of WIU
She will speak about
Team Building and the Dynamics of Working Together!
We will have dessert!
Contents
Next meeting
information
“Miriam’s
Message” from
our President,
Miriam Satern
Minutes from
December 5
meeting
January and
December
Treasurer’s
Report
2012 Bazaar
Report
Additional
Announcements
Requesting
Funding
information
Calendar of
Events
“Miriam’s Message” From Our President, Miriam Satern
Minutes from December 5 General Meeting
December 5, 2012 General Meeting Minutes
Altrusa International of Macomb
Our meeting was held at the Old Bailey House and
a delicious dinner was provided by members of the
Service Committee.
President Miriam Satern called the meeting to
order and we recited the Pledge of Allegiance.
Valerie Dugan was introduced as a guest and she
indicated that she would like to become a member
of Altrusa International of Macomb. The minutes
of the October 24th meeting were approved with
corrections. The Treasurer’s report prepared by
Marsha McCormick was published in the Cheerful
Earful and will be filed for audit. A thank you note
was received from the McDonough County Animal
Shelter for the contribution in memory of Rich
Stults. The McDonough District Hospital and the
Chamber of Commerce newsletters were
circulated. Thank yous were sent to the donors,
volunteers and Lainie Steelman and Jackie Smith
for their support of the Bazaar. It was noted that a
former International President of Altrusa has
reached her 100th birthday. Standing committees
gave the following reports:
Communication – Jackie Lucas reported
that she will be starting a “getting to know you”
column for the Cheerful Earful. She will be
contacting members for information. The newest
issue of the Governors Touch had two pictures of
our club activities and a thank you for a job well
done.
Finance – Marsha McCormick reported that she
will need budget requests in January.
Membership – No report.
Happy New Year! The beginning of a new calendar gives us the opportunity to use our
organizing and planning “genes” to provide a sturdy foundation for Macomb International of
Macomb in 2013. Therefore, the primary focus of our January meeting will be planning! Specific
planning activities will include: (a) putting together a new budget, (b) identifying a nominating
committee to develop a slate of officers, (c) selecting delegate(s) to represent our club at the
District Six meeting, (d) planning for the Summer Tutoring program, and (e) identifying a co-
chair to work with Judi Dallinger to oversee the planning for the 2013 Altrusa Holiday Bazaar.
Please consider how you can serve in at least one of these program areas and come ready to
volunteer!
At the December meeting, I proposed developing a notebook to facilitate planning for
the 2013 Bazaar. More information on the information I am asking each committee to submit is
included elsewhere in the newsletter. Please read about my proposal and come prepared to talk
more about this idea at the January meeting.
As you can hopefully see, we have lots to do on January 23 to get 2013 off to a good start.
I hope you’ll be able to join us. Happy New Year!
Miriam
Service – Lynn Marlowe reported the MOSAIC bags
will be finished tonight. The Candy Poppers were
made and donated by the Macomb Junior High 8th
Grade Student Council.
Bazaar Report: Judi Dallinger will be continuing as
a co-chair for the Bazaar and another new co-chair
will be recruited for 2013-2014. We should all be
compiling ideas for changes or additions that
might be made for this next year. Bring them to
the January meeting.
There was no report for the Adopt-a-Shelf service
project at the Macomb Library.
Rosalie Severinsen reminded us to sign up to read
at Lincoln School for our Adopt-a-Classroom
service Project. Nancy Dobey will read in February.
Karen Iversen thanked everyone for their help in
decorating our tree at Festival of Trees.
Paul Rhodes indicated that WGEM contacted WIRC
for the Coats project being conducted by the
Quincy Altrusa Club. Wal-Mart collected the coats
this year. We will participate next year.
Thank you to Lynn Marlowe for setting up our
Make-a-Difference Day check presentation to the
Macomb Library to be used for materials for
special needs children.
Karen Trusley has done a great job setting up the
website. Please give her any suggestions you may
have. There will be link to Facebook. We have had
good response.
Miriam Satern applied for the Altrusa Foundation
Grant of $50.00 to be used for book purchases
and we have received the check from the
Foundation along with bookplates to be placed in
the books purchased. A picture will be sent to the
Foundation.
Karen Trusley was contacted by Mississippi Valley
Blood Bank. They are promoting an Adopt-a-Day
program for groups interested in helping in the
community. Their program involves recruiting at
least 5 people from our organization to give blood
on a specific day. The Blood Bank provides
publicity for the activity. We selected February 23rd
as our day.
The Macomb School Sack Program is in need of
additional funding in January. Kelli Shiraki moved
and Nancy Jameson seconded that we send
$1,000.00 to the School Sack Program in January.
Motion carried.
Lin Stults indicated that a thank you will be sent to
Chris DeVlieger for the food packets she donated
to our club for the MOSAIC bags we filled.
Next Board meeting – January 9, 2013 – Every
House @ 5:30 p.m.
Next general meeting – January 23, 2013 – Everly
House @ 7:00 p.m. – Communications Committee
– WIU Human Resources speaker
District 6 Annual Meeting – April 19-21, 2013 –
Carmel, IN.
Attendance: Sandy Collier, Lynne Brinker, Nancy
Dobey, Karen Iversen, Nancy Jameson, Judy
Kentner, Lara Lissard, Jackie Lucas, Peggy Ma,
Lynn Marlowe, Marsha McCormick, Heather
Munro, Miriam Satern, Barbara Sandall, Alta
Sargent, Rosalie Severinsen, Kelly Shiraki, Thelma
Smiddy, Lin Stults, Jean Sowers, Karen Trusley,
Sara Wood, Kathy Wyatt.
Guest: Valerie Dugan
Respectfully submitted,
Lynne Brinker
Help! Do you know where the missing gavel is? The President
needs her gavel! Do you know where it is?
Please tell our President, if you know the whereabouts of
the gavel!
January Treasurer’s Report
Altrusa International of Macomb
January 5, 2013
Beginning Balance 12/3/12
$11,270.40
Receipts
12/6/2012
Deposit- $20-Jackie Lucas-Food purchased at Bazaar
&
Ck from Altrusa International for $50 for grant-Books $ 70.00
12/26/2012
Deposit - from Matt Bean for donation to summer
tutoring $ 50.00
Total Receipts $ 120.00
Disbursements:
12/4/2012 2180 Cash (Mosaic Bags)
$ 92.00
12/5/2012 2181 Kelly Shiraki (supplies for Festival of Trees)
(Actual total $80.52 but subtracted $20 for
pie money
she owed from Bazaar) $ 60.52
12/5/2012 2182 Gloria Heaton (Refund Booth space) $ 40.00
12/6/2012 2183 Coca Cola Bottling (Pop-Bazaar) $ 202.35
12/6/2012 2184 Aramark (Groceries-Kitchen-Bazaar) $ 433.73
12/16/2012 2185 HyVee (Bazaar-Kitchen Supplies) $259.74
Total Disbursements $ 1,088.34
Checkbook Balance as of
1/3/13
$10,302.06
(Bank Statement Balanced)
Respectfully Submitted by: Marsha McCormick, Treasurer 2012-
2013
December Treasurer's Report
Altrusa International of Macomb
December 3, 2012
Beginning Balance 11/2/12
$9,331.78
Receipts
11/9/2012
Booth Space 1 @ $40 = $40 & Pie - 1 @ $20 =
$20 $ 60.00
11/13/2012
50/50 Raffle 1/2 money (sent to Pam
Williams) $ 139.00
11/13/2012
Deposit for 50/50 $139.00 (1/2), Gift Basket
$319
Brkst Table $704.80, Lunch $1,221.75 &
$1,278.35
Starter Cash - Redeposit $750) $ 4,412.54
11/13/2012
Pie Money (3 @ $20) Purchase Plant $12 $ 72.00
Total Receipts $ 4,683.54
Disbursements:
11/9/2012 2170 Cash - For seed money Bazaar $ 750.00
11/9/2012 2171 Doris Carmen (16 Pies @ $9.00) $ 144.00
11/9/2012 2172 Darlene Brush Lewis - Refund Booth Space $50.00
11/10/2012 2173 Janette Clark (5 Pies @ $7.50 $ 37.50
11/11/2012 2174 Pam Williams 50/50 raffle winner - Had to mail $139.00
11/12/2012 2175 Rosalie Severinsen (Donuts & Rolls) $32.28
11/12/2012 2176 Macomb Community School (Rental) $1,205.50
11/19/2012 2177 HyVee (Bazaar Supplies - Kitchen) $24.64
11/19/2012 2178 The Rushville Times (Ad for Bazaar) $20.00
11/28/2012 2179
Prestige Communications (publicity-Radio
Spots) $175.00
Total Disbursements $ 2,577.92
Checkbook Balance as of
12/3/12
$ 1,270.40
(Bank Statement Balanced)
Respectfully Submitted by: Marsha McCormick, Treasurer 2012-2013
2012 Holiday Bazaar Report
As of 12/31/12
Receipts/Income:
8/21/2012
Booth Vendors (20 @ $40 = $800 2 @ $50 =
$100) $900.00
8/27/2012
Booth Vendors (14 @ $40 = $560) $ 560.00
9/5/2012
Booth Vendors (9 @ $40 = $360, 2 @ $50 =
$100) $ 460.00
9/14/2012
Booth Vendors (6 @ $40 = $240, 8 @ $50 -
$400, ) $ 640.00
9/21/2012
Booth Vendors (4 @ $40 - $160, 2 @ $50 =
$100) $ 260.00
9/28/2012
Booth Vendors (10 @ $40 - $400, 1 @ $50 -
$50) $ 450.00
10/5/2012
Booth Vendors (8 @ $40 = $320, 1 @ $50 =
$50) $ 370.00
10/18/2012
Booth Vendors (9 @ $40 = $360, & 1 @ $50
= $50) $ 410.00
10/18/2012
Booth Vendors (21 @ $40) $ 890.00
10/24/2012
Booth Vendors (11 @ $40 = $440 & 4 @ $50
= 200) $ 640.00
10/29/2012
Booth Vendors (5 @ $40 = $200 & 3 @ $50 =
$150) $ 350.00
10/29/2012
Pies 7 @ $20 = $140, 2 @ $20 = $40 & $10
donation $ 150.00
11/2/2012
Booth Vendors (12 @ $40 - $480, 4 @ $50 =
$200) $ 680.00
11/2/2012
Pies 2 (1 @ $20 & 1 $25) $ 45.00
11/9/2012
Booth Space 1 @ $40 = $40 & Pie - 1 @ $20
= $20 $ 60.00
11/13/2012
50/50 Raffle 1/2 money (sent to Pam
Williams) $ 139.00
11/13/2012
Deposit for 50/50 $139.00 (1/2), Gift Basket
$319
Brkst Table $704.80, Lunch $1,221.75 &
$1,278.35
Starter Cash - Redeposit $750) $ ,412.54
11/13/2012
Pie Money (3 @ $20) Purchase Plant $12 $ 72.00
Total Deposits $11,488.54
Expenses: CK #
8/16/2012 2163 MACC DDC (Fliers- for Newsletter -Bazaar) $ 25.00
8/16/2012 2164 City of Macomb (Sign Permit-Chandler Park- $ 5.00
Baz)
9/12/2012 2167 Signmakers of Macomb (3 Signs & 2 Banners) $254.29
11/9/2012 2170 Cash - For seed money Bazaar $ 750.00
11/9/2012 2171 Doris Carmen (16 Pies @ $9.00) $ 144.00
11/9/2012 2172 Darlene Brush Lewis - Refund Booth Space $50.00
11/10/2012 2173 Janette Clark (5 Pies @ $7.50 $ 37.50
11/11/2012 2174
Pam Williams 50/50 raffle winner - Had to
mail $139.00
11/12/2012 2175 Rosalie Severinsen (Donuts & Rolls) $32.28
11/12/2012 2176 Macomb Community School (Rental) $1,205.50
11/19/2012 2177 HyVee (Bazaar Supplies - Kitchen) $24.64
11/19/2012 2178 The Rushville Times (Ad for Bazaar) $20.00
11/28/2012 2179
Prestige Communications (publicity-Radio
Spots) $175.00
12/5/2012 2182 Gloria Heaton (Refund Booth Space) $40.00
12/6/2012 2183 CocaCola
$ 202.35
12/6/2012 2184 MHS - Contract for Kitchen $ 433.73
12/16/2012 2185 HyVee (Bazaar Supplies - Kitchen) $259.74
Total Expenses: $ 3,798.03
Net Profit $7,690.51
Expenses/Disbursements
Check
Publicity
(Radio,Chamber newsletter, March McMillan DeJoode-
Postage,Signs)
8/16/2012 2163
MACC DDC (Fliers- for Newsletter -
Bazaar) $ 25.00
8/16/2012 2164
City of Macomb (Sign Permit-
Chandler Park-Baz) $ 5.00
9/12/2012 2167
Signmakers of Macomb (3 Signs & 2
Banners) $254.29
11/19/2012 2178
Rushville
Times (Ad)
$ 20.00
11/28/2012 2179
Prestige Communications (Radio &
Live remote) $ 175.00
Sub-Total Publicity $ 479.29
Kitchen (Pies, Pop,supplies)
11/9/2012 2171 Doris Carmen (16 Pies @ $9.00) $ 144.00
11/10/2012 2173 Janette Clark (5 Pies @ $7.50 $ 37.50
11/12/2012 2175 Rosalie Severinsen (Donuts & Rolls) $ 32.28
11/19/2012 2177 HyVee (Supplies for Kitchen) $ 24.64
12/6/2012 2183
Coca
Cola
$ 202.35
12/6/2012 2184 MHS - Contract for Kitchen $ 433.73
12/16/2012 2185 HyVee (Supplies for Kitchen) $259.74
Sub Kitchen $ 1,134.24
Miscellaneous
School Contract
11/12/2012 2176 MHS -Contract for School $ 1,205.50
Sub Total $ 1,205.50
Booth Spaces - Refund
11/9/2012 2172
Darlene Brush Lewis - Refund Booth
Space $50.00
12/5/2012 2182 Gloria Heaton (Refund Booth Space) $40.00
Sub-Booth Spaces $90.00
Starter Cash
11/9/2012 2170 Cash - For seed money Bazaar $ 750.00
50/50 Raffle
11/11/2012 2174
Pam Williams 50/50 raffle winner -
Had to mail $139.00
Sub - Starter &
50/50 $ 889.00
Total
Disbursements $ 3,798.03
Net Profit $7,690.51
Additional Announcements
New member joining us!
The membership of Valerie Dugan was
recommended by the Membership Committee
and approved by the Officers of the Board. If
anyone has any concerns regarding this new
member please email the Chair of the
Membership Committee, Ann Abbott by
January 31.
Valerie helping
at the Bazaar
with Paula and
Marsha
Are you going to the District
Six Conference? The 56th Annual District Six Conference will be
held on April 21-22, 2012 in West Lafayette,
Indiana – are you planning to attend?
The registration fee for the conference would
be waived and we have money in the budget to
help defray travel costs. If you are interested
please contact our President, Miriam Satern
ASAP and she can give you further details!
Facebook Did you know
Macomb Altrusa has a Facebook page? Check it out at:
http://www.facebook.com/MacombAltrusa
Click the “Like” button when you visit our Facebook
page! and share the page with ALL your friends
and tell them to like our page too!
Give the Gift of Life!
On Feb. 23, Let’s make it Macomb Altrusa Day at the Blood Center!
All Macomb Altrusans are encouraged to donate blood on Feb. 23 at the Mississippi Valley Regional
Blood Center, located at 1520 W. Jackson St. in Macomb. You must schedule your donation.
Sign up to make your donation appointment at the website http://www.bloodcenter.org/ or phone
the Blood Center at 309-836-2329. We would like to have at least 5 donors on Feb. 23 !!
Altrusa buys books
for Lincoln and
Edison Schools
Every year for the
past 15+ years,
Macomb Altrusa
has contributed
$200-$300 to the
Elementary
Librarian of the
Macomb Public
Schools to purchase
new books for the
Lincoln School
Library. Macomb Altrusa Club member Rosalie Severinsen first suggested this project to the Club and
has organized it every year since its inception. On the first Wednesday of each month, from
September through May, a member of Macomb Altrusa reads two of the new books purchased that
year to children enrolled in one of Lincoln School's elementary classrooms. A book plate is placed in
each book purchased with the money donated by Macomb Altrusa to recognize the club. Macomb
Altrusa is committed to supporting literacy and reading programs in our elementary schools.
Photo info.: Miriam Satern (right), current President of Macomb Altrusa, and Rosalie Severinsen (left) with some of the
books purchased for the Lincoln School library in Macomb, IL, for the 2012-2013 academic school year by Macomb
Altrusa. In the center is Paula Blythe, the Elementary Librarian for Lincoln (grades K-3) and Edison (grades 4-6) Schools.
Adopt-a-Classroom
Nancy Dobey has volunteered to read to Mrs. Ramos' first grade class on
February 6th. Miriam Satern was the reader on January 9th.
Readers from the Altrusa Club go to Lincoln School on the first
Wednesday of the month to read at 12:45 p.m. to Cheryl Ramos' first
grade. New volunteers are needed for March 6, April 3, and May 1. Two
books are read, which takes 20-30 minutes.
Sign up at the January Altrusa meeting! ---Rosalie Severinsen
Altrusa Holiday Bazaar Notebook
From Miriam Satern, [email protected]
To provide continuity and help in planning for the annual
Bazaar, I am asking each of you to work with the chair of the
committee on which you served for the 2012 Bazaar to
summarize the steps you took in planning for the day of the
Bazaar and make recommendations for next year’s Bazaar.
Specifically, I am asking each committee chair to itemize the
following:
1. Activities completed in preparing for the Bazaar.
2. List of supplies purchased and/or requested from
others.
3. Recommendations for the committee to consider for
next year’s Bazaar.
4. Suggested timeline for completing activities.
If we can get this project started this year, then in each succeeding year the committees will
simply update the information they submit if it is different from the previous year’s information. In
years to come, I suggest the Bazaar co-chairs would collect this information from each of the
committee chairs within a month of the completion of the Bazaar and compile the committee
summaries in a notebook that can be passed on to the new co-chairs in January of the following year.
Since this is the first year we’ve tried to complete this task, I ask you to submit the requested
information to me and I will work with Judi Dallinger and Cindy Roon (last year’s co-chairs) to put the
notebook together. In turn, next year’s co-chairs (for 2013 that would be Judi and a new person) will
have a guideline to follow when working with the individual committees and the committee chairs.
Therefore, as chairs of the 2012 Bazaar committees, I am asking the following people to
compile the requested information listed above and send it to me as an e-mail attachment (i.e., a
Word document) by Sunday, February 10:
Co-Chairs – Cindy Roon (year 2) and Judi Dallinger (year 1)
Vendor Registration – Kelly Shiraki and Liz Duvall
Publicity – Marsha McCormick
Volunteers – Lin Stults
Promotions – Barbara Sandall
Hospitality (Doors) – Kathy Wyatt
Cashiers – Marsha McCormick
Kitchen – Nancy Dobey and Jackie Lucas
I will talk more about this project at the January meeting, but I want to give you a “heads up” to
give you time to get started on this project. If I can collect the information by the middle of February,
we should have a notebook by the February club meeting and planning can begin for the 2013
Holiday Bazaar. Thanks in advance for all your hard work in helping to put together a tangible
guideline that can be passed on from year to year. I am looking forward to receiving your information.
Reconsider getting a Banner?
The Board asks the membership to reconsider
the idea of getting an Altrusa banner – see
photo – to be used at events for publicity –
District Six will pay ½ the cost of the $150
banner so it will only cost us $75.00 – what do
you think? This will be discussed at the
meeting – please give your opinion
Update for our Macomb Altrusa Website –improvements!
Be sure to check out our website that is part of the District
Six site (http://www.districtsix.altrusa.org ).
We have now updated the links to our 2 pages for our club –
News and Information.
The direct link to the Macomb Altrusa News page is now:
http://tinyurl.com/MacombAltrusaNews
The direct link to the Macomb Altrusa Information page is
now :
http://tinyurl.com/MacombAltrusaInfo
Bookmark these links so you can check out our website easily and check it often! Each page
features a link to the other page so you can check out both pages quickly! Remember our
member, Karen Trusley is sending in postings regularly! Tell her if you have something you would
like posted to the website!!
Help with the Macomb Public Library expansion
campaign!
From member, Kelly Shiraki:
Help Macomb Public Library raise $794,000 to receive a $2.4
million state grant for a building renovation and expansion. The
Macomb Public Library has been selected for an Illinois Public
Library Construction Grant of $2.4 million for a building
expansion. To receive the grant, the library must raise $794,000
to match. Help them build for the future !
Here's a fun way for the whole family to help support the
Campaign for the Future. Collect your aluminum pull tabs from
cans, and deposit them in this jug in the children's room of the
library. The library will recycle them, and all money will go
towards the library renovation and expansion!
Check out their Facebook page https://www.facebook.com/MacombPublicLibraryCampaign
Correction for the Altrusa International Website Last newsletter we incorrectly listed the Altrusa International
website address -- the CORRECT WEBSITE ADDRESS is
www.altrusa.org
Sorry about that! Be sure to check out the entire section for
MEMBERS ONLY! Go to the main page and click on “Member Login” in the upper right corner – it
will take you to a Login page – if it is your first time type in your email address in the box and click
the button “Send me my password” and then you will receive your own personal number to use at
Login. The Members Only section is filled with useful Altrusa information !
Macomb Area Chamber Of
Commerce
Did you know that Macomb Altrusa is a member of the
Macomb Area Chamber of Commerce & Downtown Development Corporation? The Chamber
produces a monthly newsletter and you can read the entire newsletter by clicking here:
http://www.macombareachamber.com/Newsletters/Newsletter-1-13.pdf
to click on the inserts http://www.macombareachamber.com/Newsletters/Inserts1-13.pdf
for info. about special upcoming events!
Newsletter Suggestions? Do you have any suggestions for the newsletter? Comments or ideas? Please
help us to make the newsletter the best it can be! Email [email protected]
today!
Macomb Altrusans
having fun at our
December meeting
at the Old Bailey
House – a good time
was had by all –good
food, good
conversation and
filling the goody bags
for Mosaic as our
holiday service
project! Good people
doing good deeds!
Altrusa Club of Macomb – News page http://tinyurl.com/MacombAltrusaNews
Altrusa Club of Macomb – Information page http://tinyurl.com/MacombAltrusaInfo
Macomb Altrusa Facebook page www.facebook.com/MacombAltrusa
Altrusa District Six http://www.districtsix.altrusa.org/Who-We-Are/Welcome-Message.aspx
Altrusa International http://www.altrusa.org
REQUESTING FUNDING FROM THE BUDGET From Marsha McCormick:
It’s that time of the year to submit your budget request form for the 2013-2014 year.
Please find the form and instructions in the newsletter. If you are planning on requesting
something , please turn in the form by the February meeting – February 23 or by the latest of
Friday, February 8th. This is for all committee chairs, or individuals that want to request an
item(s). Just remember that if you don’t submit an item that has been a budget line item
before then it won’t be added to the budget this year. If you have something to submit and
can’t be at the meeting, please email it to me @ [email protected]
The Finance Committee: Marsha McCormick, Judi Dallinger, Nancy Jameson, Kristi Kupka &
Thelma Smiddy.
ALTRUSA PROJECT SUGGESTION
YEAR: _______________________ DATE: ________________________
Project: ______________________________________________________
DETAILS:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Amount requested: _____________________________________________
Name of who is submitting request:_________________________________
BOARD ACTION: _____________________________________________
APPROVED: ________________________
NOT APPROVED: ____________________
CLUB ACTION: ______________________________________________
APPROVED: __________________________
NOT APPROVED: ______________________
Members Name Submitting:_______________________________
Procedures by Members, Committees and Board of Directors
A. Submit all budget requests at the February Club Meeting.
B. A full explanation should accompany new budget requests.
C. The submitter should be prepared to answer questions about the request.
D. Suggest possible new sources of funding for new programs or projects.
Budget Process – Administrative
A. Board of Directors discusses Budget Requests submitted and approves or denies.
B. Approved requests are sent to the Treasurer and Finance Committee for the budget.
C. Denied requests are returned to the Submitter with reasons for denial.
D. Finance Committee completes the budget & returns for Board approval.
E. The Board submits a reviewed budget with recommendations for Club approval.
F. Club discusses the new budget and votes to approve, either as is or with changes.
G. Items in the approved budget can be paid by the Treasurer without further action.
H. The Treasurer is not authorized to pay new items or additional money requests without
approval from the Board and the club.
Submitting club member or Committee
A. Should be willing to be involved with the budget item they submit..
B. Is responsible to notify the Treasurer when payment of an item is due by submitting a bill
(request) for payment when due.
C. Will provide additional information to the club or Board as requested.
D. Will follow project through to completion and report if needed.
Treasurer should keep an accurate Income & Expense record for project history.
A. Upon Request, the Treasurer should be able to produce a separate accounting for individual
projects or programs.
List of Budget Items: (Past/Present/New..Not intended to be complete)
A. Scholarships: SRC Nursing, Miss Macomb Platform, & Scholarships in development
B. Literacy: Summer Tutoring: Adopt-a-Class, Baby Talk; GED Fees; Presidential Classroom
C. Other: Mosaic Christmas Bags; Memory Walk-Sponsor & Team; Make-A-Difference Day;
Altrusa Foundation donation; Snack Bag Program; Salvation army Camperships; Habitat for
Humanity; Nature Quilt Project; MHS Band Uniforms; Big Brothers, Big Sisters Bowl-a-thon;
Ready Bus-Book Bus; Honor Flights; Food pantries-Salvation Army, WIRC, Loaves & Fishes;
etc.
ALTRUSA INTERNATIONAL OF MACOMB….PAYMENT VOUCHER
NAME OF PAYEE ________________________________ CONACT: ____________________
Mailing Address: ________________________________________________________________
Amount of Payment $__________________
Check those ) Pre-Approved (in Budget): __
That apply ) Approved by Board: __ Date-Board Approval: ______________
Approved by Club: __ Date-Club Approval: ______________
Itemize/Comment: ______________________________________________________________
_______________________________________________________________________________
_____________________________________________________________________________
Name of Member: ___________________________________ Phone No.___________________
E-Mail of Member: ____________________________Committee: ________________________
For Pre-approved items (in budget), complete this voucher; OR..submit a bill or written
request.
Requests for unapproved new items must go to the Board and to the Club for approval.
Requests for payment must include the name and address of the payee.
Payments to be made by Club Treasurer.
_____________________________________________________________________
Calendar of Events
Jan. 23 – Altrusa General meeting –7pm WIU Human
Resources at Everly House
Feb. 6—“Adopt a Classroom” - Nancy Dobey will read to
Mrs. Ramos' first grade class
Feb. 13 – Executive Board meeting
Feb. 27 – Altrusa General meeting- 7pm Cardiac
Health at City Hall
March 6--—“Adopt a Classroom” – Sign up to read to
Mrs. Ramos' first grade class
March 13 - Executive Board meeting
March 27 – Altrusa General meeting- 7pm Wind for
Schools at Everly House
April 3--—“Adopt a Classroom” – Sign up to read to Mrs.
Ramos' first grade class
April 10 - Executive Board meeting
April 24 – Altrusa General meeting- 7pm Alternatives
for Older Adults at Everly House
May 1--—“Adopt a Classroom” – Sign up to read to Mrs.
Ramos' first grade class
May 8 - Executive Board meeting
May 22 – Altrusa General meeting- 7pm Installation &
Initiation at Everly House
June 12 Executive Board meeting
June 26 -- Altrusa General meeting-Annual Planning
(2013-2014)
2012-2013
Macomb Altrusa Officers
and Board
President Miriam Satern
President-Elect Liz Duvall
Past President – Nancy Reed
Vice-President Rosalie Severinsen
Recording Secretary Lynne Brinker
Treasurer Marsha McCormick
Corresponding Secretary Heather Munro
Director (2012-2013) Jackie Lucas
Directors (2013-2014)
Lynn Marlowe, Ann Abbot
Committee Chairs:
Communications – Jackie Lucas
Finance – Marsha McCormick
Membership – Anne Abbot
Service – Lynn Marlowe