It’s Time to Get Along:Consumable Inventory

Purchase OrdersAccounts Payable

Integrations :Work Order and General Ledger

Aubrey Wood

Accounting Support Program Liaison (SPL)

877-359-5492 xt 1306

Aubrey@tenmast.com

The integrated Tenmast life of the widget, a.k.a. item we need for our HA.

How the widget is purchased, kept on the shelf, used, paid and accounted for.

Consumable Inventory

Consumable Inventory ItemUM Conversion = Unit measure Conversion

Consumable Inventory

Set Minimum and Maximum Quantity

Add CI Item

Location = Warehouse

Consumable Inventory ItemStock item #101 Widget

Restock in CIOur item has less than the Minimum amount Restock will

show what needs to be ordered to bring the item to Minimum

Note: Must have Warehouse access thru setup functions

Create Request from CI

Note: Choosing a restock location will limit the actionable items you will see in the request wizard.

CI Add Request

CI Add Request

Newly added Request Consumable Inventory

Purchase Orders

Purchase Order

Create Request

PO Add a RequestChoose from stock or non-stock

Add PO Request

Cost & Charge To

Add PO RequestVendor

Maintain Requests

Browse Status:

Request –Open Request

Requisition-Request has been added to a Requisition

Purchase –Request has become a PO

Received –PO has been received

Request Just Created

Request

Purchase Order >Requisition

Add New RequisitionRequisition is a group of requests

Creating RequisitionExisting Request are available for selection to the Requisition

Creating RequisitionRequest selected to be included in Requisition

Choose Vendor for Requisition

Choose the Ship to Location

Requisition

Open Requisition

Make it a PO

Approve the Requisition to become a Purchase Order

Approver to add PIN number for Requisition to become a PO

Note:Once Requisition is completely approved to a PO it is then listed in Completed

Requisition browse.

PRE-Approval

NOTE:When you need additional pre-approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval

Approval Limits

Error message above is what you will see if you do not have a valid approval limit for item(s) requested.

Purchase Order

Consumable InventoryStock Item now on order

Purchase Order

Status Status

Status Note: None received =new order

Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items

Receive

Select Receiving Items to start Receiving wizard

Receiving

Receiving with Back Order

The shipping cost is divided by # of items in the case

Consumable Inventory Received Item Quantity increases On Order back to zero

Accounts PayableCreate invoice for the Widget

Accounts Payable Import from PO

Import from PO to start wizard to create your invoice

Step 1 Choose the vendor

AP Import of POChoose PO to invoice

AP Import of POQuantity to Invoice

AP Import GL account

Accounts shown above come from choices made during PO creation

AP Invoice Imported from PO

AP Invoice from PO

Accounts Payable Invoice

Invoice Accounting FlowAccrued and paid posting to General Ledger

Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors

Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash

Work Order Lets use our widget

Maintain Work Orders

In browse View:

Open WO

Closed WO

Preventative Maintenance Work Orders

All

Also add new Work Orders

Add Work Order Select Unit

Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.

Work Order Select Job Code

Work Order

Note: Print now marks as printed must consider this if doing batch print

Work Order

Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.

Open Work Order

Add Charge to Work Order

Issue stock item to WO

Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.

Work Order Item Cost

PHA Cost = Stock Item’s Issue Cost

Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues

Consumable Inventory GL posting for CI & WO

Setup > Post to GL

CI Pre-Posting Report

Aubrey Wood

Accounting Support Program Liaison

1-877-359-5492 ext. 1306

aubrey@tenmast.com