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Intelligent SAP-Integrated Solutions for Your Business Processes

It‘s simple. It‘s digital.

xSuite for SAP A Solid Foundation for Your Success

Good Consultation Starts with QuestionsEach project starts with an intensive assessment of needs at your company. In this phase, we will already offer you support in the form of information and recommendations on how to proceed.

Questions Lead to AnswersOur portfolio contains highly standardized solutions packages. With their impressive scope of features, WMD solutions provide most of the features commonly required, even in the standard package. If your needs assessment identifies additional requirements at your company, we will work with you to transform identified needs into detailed project planning and documentation.

Answers Lead to SolutionsYour tailor-made solution takes on its actual form during the project. Our consultants fit the standard WMD solutions to your catalog of individual requirements. Many specialized configurations are achieved with customizing. An additional option is to create user exits.

Solid Solutions Lead to SuccessOur solution packages are cross-functional and mesh seamlessly in your system. You can start with one solution and extend as needed in modular manner.

• Solid basis with broad range of functions

• User-friendly GUIs

• Transparency across all processes

• Solution modules can be linked on the functional level

• Tamper-proof archiving of all documents as an option

• Boosts interdepartmental collaboration

• Comprehensive consultation on applications

• International support teams

Your Benefits at a Glance

Our product family xSuite for SAP is an intuitive, automated, high-performance solution package that optimates your business processes. Since 1994, WMD has offered a comprehensive range of services and products for customers with high standards. High levels of customer satisfaction are achieved with our consistent, solution-oriented approach to product delivery.

PROCUREMENT ORDERCONFIRMATION INVOICE

PUBLIC SECTOR

BASIC MODULE

ORDERS

xFlow Procurement is the optimal enhance-ment to xFlow Invoice. This application has been developed to satisfy the needs of your purchasing department and any other department where such functionality is needed. It is ideal for fine-tuning the purchasing processes at your company. You will optimize internal sales order entryand increase structural transparency and achieve a high level of user acceptance. With xFlow Procurement, you can create, check and release SAP purchase requisitions and SAP purchase orders. Non-SAP users can

create their own xFlow purchase requests on the Web. All purchasing documents can be approved and released in SAP, on xFlow Web, or with integration into the SAP portal. Vendor catalogs are linked to the xFlow procurement request, with material lists available in SAP and on xFlow Web.

All documents – price inquiries, offers, vendor correspondence – are stored via SAP ArchiveLink in the company archive, secure and categorized by transaction.

xFlow Procurement 01 |

Companies generally expect products and services to be delivered exactly as ordered, e.g., “just in time.” For this, incoming vendor order confirmations must be compared with outgoing purchase orders. This is the work step that our high-performance workflow solution xFlow Order Confirmation enables – within SAP. Incoming order confirmations can be entered either manually or, ideally, fully automated with data extraction. The workflow process starts directly after this work step. Integration of all responsible agents in the process proceeds efficiently so as to ensure quick approval and processing.

Changes that have been made to delivery dates, amounts or price will be indicated actively, and there are functions allowing you to take immediate action if there are discrepancies between the order and the order confirmation. This might mean sending an email to a vendor, forwarding an item to a group or agent, re-submitting an item, or accessing a record directly. Once the order confirmation has been received, the purchasing department automatically receives a comprehensive overview of all open transactions, i.e., of all purchase orders undergoing processing, including any discrepancies.

A transaction with a critical deadline in danger of not being met can always be viewed in the order confirmation monitor. Automated reminder and escalation emails ensure a trouble-free process. With this and other functions such as resubmission, visual highlighting with “traffic lights,” automatic forwarding, etc., everyone involved is sure to be informed early enough to meet important deadlines, with buffer time remaining to allow for any deviation. Any requirements that your company might have for its approval process can be met with a mini-mum of customizing.

xFlow Order Confirmation02 |

Creating a feeder (requisition for purchase order)

xFlow Invoice is a top-performance solution for processing all inbound invoices. Your company’s requirements for its approval process can be met with a minimum of customizing. The package supports invoices both with SAP PO reference (MM) and without (FI). xFlow Invoice offers options for releasing single items in an invoice along with other approval steps you might need.

Your xFlow Invoice package includes all components necessary for effective processing of inbound invoices. xFlow Capture scans your invoice record and automatically extracts all information relevant to payment. The extracted data then goes through an automated check against the SAP master and PO data in order to optimize recognition quality.

SAP NetWeaver-certified xFlow Interface transfers the invoice images and data to SAP, checking them for completeness as well. Invoice images are stored securely in the archive with SAP ArchiveLink. The approval and release process for parked or posted records is initiated automatically in xFlow Invoice. Invoice images, attachments, and related correspondence are archived securely either in the SAP-certified xFlow Archive or in any other existing archive system.

xFlow Invoice03 |

Validating an invoice in xFlow Invoice

xFlow Public Sector 04 |

• Fully SAP-integrated based on the SAP Business Workflow

• Both process and software fully SAP-certified• Automatic data extraction with SAP-

integrated validation• Users can perform factual and legal checks

as well as approvals and releases on the SAP Web without SAP GUI

• Integrated agent determination table enables simple changes to the process without requiring workflow customization

• Release guidelines customizable down to the departmental level

• Integration of audit office is standard• Compatible with EU Directive 2014/55/EU

This is a solution especially geared towards processing incoming invoices electronically at municipal administrations and under-takings. It integrates seamlessly with SAP, working with the logic of the modules SAP PSCD (Public Sector Collection and Distribution) and SAP PSM (Public Sector Management).

This addresses not only the needs of the municipal financial department with business partner accounting (PSCD) but also the financial department with accounts payable (PSM) – within a single system, it can accommodate both financial accounting concepts and the posting transactions. When you install the SAP DZ municipal master data, the WMD solution package will be ready for integration.

The exceptional versatility of the sales order process based on the SAP module SD calls for special flexibility. Frequent internal inquiries or approvals will slow down the process for sales orders. xFlow Orders provides the transparency and quick workflow-supported processing necessary to exhaust the potential of the SD module. Inbound sales orders, both past and current, are easy to identify with the xFlow sales order overview. Approval and release can be performed in SAP, xFlow Web or the SAP portal.

With xFlow agent determination, your company’s approval and release rulesets are included and integrated seamlessly into the application. The orders received can always be scanned with xFlow Capture if received in paper form, or transferred directly into the system with xFlow Interface if digital, fax or web-based. Then processing will continue automatically. After the capture step, xFlow Orders provides workflow support for paper and digital documents alike, storing them directly and in secure form in the archive at your workplace, be it xFlow Archive or an existing archive.

Release of a PS-M settlement

SD Sales Document Overview

xFlow Orders05 |

BASIC MODULE – A Solid Base for Complex Business ProcessesEvery company has individual requirements when digitalizing complex business processes. We address these challenges with a broad spectrum of components that come together to form a homogenous basis for all SAP-integrated WMD projects.

These components are based on the SAP standard and extend its functionality with numerous practical functions. They offer users technical support in numerous areas of their daily work.

An example of the indexing mask in xFlow Interface Office+

MailThe extension xFlow Interface Mail was developed to monitor email inboxes (e.g. “invoice@mycompany.com”) and to automate the transfer of incoming messages to a subsequent process.

WebScanThe xFlow Interface WebScan is a highly intuitive web-based application for scanning documents. Easy to operate, with server-managed configuration, it is the perfect addition to workplaces where scanning is performed on an occasional basis.

ArchiveLinkxFlow Interface ArchiveLink allows you to save documents in secure form when sending them from SAP to your archive. In addition to the standardized SAP scenarios “Late Archiving with Barcode” and “... without Barcode,” direct allocation of business objects to SAP is also possible. When sending files to the archive, conversion into PDF/A format can be defined as part of the process, regardless of source format.

Office+ The module xFlow Interface Office+ is an add-on accommodating most common business applications and the Microsoft Windows file system. It offers users easy options for sending files directly from an application to a target system.

xFlow Interface xFlow Interface is a solution that is particularly flexible in handling these different forms of incoming information. It manages any number of input channels (scanners, email inboxes, directories, etc.) and provides complex mechanisms for checking processes, as well as extensive options for conversion. Data that has come in can be output in parallel via different channels. A scanned invoice will simultaneously be saved in an archive and directed to data extraction.

Mail WebScan ArchiveLink

Mobile Access

Office+

xFlow Interface

SIC MODUBA LE

xFlow Log

Web Component

User Administration

Text System

Accounting Stamp

Email

Workflow Builder

Web Access

Invoice Overview

xFlow Cockpit

Roles

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The workflow solutions of the xSuite for SAP not only offer unique functions for improving the efficiency of the process – the individual solutions offer each employee precisely what is best as a user interface. The user can access data with the SAP GUI, the SAP portal, Fiori Apps, xFlow Web, or the dedicated xFlow Mobile app, as needed.

The Ideal Solution for Every Employee

ADD-ONs for the xSuite for SAP

GermanyBeneluxUnited KingdomScandinaviaSingaporeSlovakiaSpainU.S.A.

Capture WMD offers the solution xFlow Capture as an option for companies to perform the entire validation of invoice information within SAP. Thanks to components for visualization and communication, accountants have immediate access to all the information necessary for checking and approval. Direct access from invoice processing into the respective purchase order and display of goods receipt records and related documents are easy. Corrections that have been made to an order, its development over the course of the process, and updates made to vendor master data can be tracked easily. This product rounds off our offerings for the “purchase-to-pay” scenario, now fully mapped within SAP.

Mobile With xFlow Mobile, invoices can be approved and released on any smartphone. xFlow Mobile is a helpful alternative to xFlow Web for business travellers who do not necessarily have hardwired internet access. Its user-friendly GUIs are adapted to mobile devices for approval, acceptance, rejection and forwarding of purchase orders, sales orders and purchase requisitions. They also allow you to view not only header and line-item data, but also archived documents.

Process Analyzer The xFlow Process Analyzer provides detailed analysis of functionalities enabling organizations to monitor and review their AP performance more closely. Current data is clearly presented and can be compared easily with the results of previous periods, allowing measurement and tracking against the KPIs your organization has defined. The results can be compared in diagrams and analyzed down to the vendor level. The average processing time, number of invoices processed, cash discounts lost, and amounts remaining open can be analyzed at a click.

Recurring Documents Invoice entries that repeat over a defined period of time – rent or bills from utility companies, for instance – can be processed with WMD’s Recurring Documents in SAP. Recurring Documents supplements invoice processing in SAP with simple, workflow-supported processing of recurring entries, offering functions for creation, edit, and approval.

Mobile release on the Web, tablet or smartphone

HeadquartersWMD Group GmbH Hamburger Straße 12 D-22926 Ahrensburg | Germany Phone +49 (0)4102 88 38 0 info@wmd.de

wmd.de, xsuite.com