item description of item authority phod/chod hod...

MISCELLANEOUS

Description of item Authority PHOD/CHOD HOD Dy.HOD Sr. Scale

1 2 3 4 5 6 7 8

Item No.

Jr. Scale/ Asst. Officer

1. Full powers Full powers Full powersNil

2 Full powers Full powers Full powers Nil Nil

ii) Driving license for motor drivers.iii) Plumber license.

3 Provision of Railway TelephonesNil Nil Nil

Note:

1. Finance concurrence is not necessary.2. Recommendation of Telephone Allotment Committee duly approved by GM is required.

4 Shifting of Railway Telephones

Nil Nil Nil

Contingent office expenditure like postal charges, washing, telegram, telex, fax, speed post, courier.

Para 1011, 1015, 1043, 1044 and 1045 of Financial Code Vol. I

Rs.500/- in each case

Note: Finance concurrence is not necessary.

Payment to Municipalities or Local Bodies for following type of expenditure

i) Registration Fee and Road Tax for motor vehicles.

iv) Registration fees/Renewal fee for licence prescribed under Factories Act, Anti-Pollution Act or any other state/Central Act.

Note: Finance concurrence is not necessary.

CME - Full powers

CEGE - Full powers

CME - Full powers

HODs have powers to shift within the Dept.

MISCELLANEOUS


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Item No.


Note:1. Finance concurrence is not necessary.

2. Recommendation of Telephone Allotment Committee duly approved by GM is required.

5 Provision of DOT Telephones CME - Full powers Nil Nil Nil

Note: 1. Finance concurrence is not necessary.2. Recommendation of Telephone Allotment Committee duly approved by GM is required.

6 Shifting of DOT Telephones

Nil Nil Nil

Note :- 1. Finance concurrence is not necessary.

2. Recommendation of Telephone Allotment Committee duly approved by GM is required.

7

Nil Nil Nil

Note :-

CEGE - Full powers

CME - Full powers

HODs have powers for shifting within the Dept.

Expenditure on tea, coffee or cold drink at formal inter-departmental/other meetings and on entertainment of distinguished officials, non-official visitors calling on railway in connection with railway work.

Para 1005 of Financial code Vol.I as amended by Advance correction Slip No. 57 circulated under Railway Board's letter No. F(X)/II-2003/PW/1 dt.12.6.2003 and 25.7.2003

Rs.3.50 per head per meeting subject to Rs.150/- per occasion and annual ceiling of Rs. 1500/-

Rs.3.50 per head per meeting subject to Rs.150/- per occasion and annual ceiling of Rs. 1500/-

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Item No.


7

1. Finance concurrence is not necessary.

2. As far as possible these items shall be prepared at staff canteen only.

8 Nil Nil Nil

Note :-1. Finance concurrence is not necessary for the purchases upto Rs. 1,000/- on each occasion and upto Rs. 5,000/- per annum.2. Dy.CE is provided an amount of Rs. 5,000/- per annum to meet requirement for Rest House/Guest House.

3. Secy. to G.M is provided an amount of Rs. 5,000/- per annum to meet the requirements of GM's Conference Hall, Meeting Hall, GM's saloon.4. All the purchases shall be made through Stores only.

9 To sanction cash imprest

Nil Nil Nil Nil

Note :- 1. Finance concurrence is necessary.

2. Creation of cash imprest for purchase of petrol/diesel oil requires GM's sanction.

10 Full powers. Full powers.Nil Nil Nil

Purchase of crockery, cutlery and miscellaneous articles for the offices(Other than stationary).

Secy. to G.M and Dy.CE Rs.5000/- in each case

Secy. to G.M Rs.5000/- in each case

Para 1050 to 1055 of Finance Code Vol.I and Rly Bd. Letter No. 99/TG IV/10/65(Imprest) dt. 06.07.1999

Rs.5,000/- in each case

To purchase, maintain, upkeep and condemnation of typewriters, duplicators, photocopiers, other office machinery & appliances and hospital equipments excluding computers , printers and other peripherals

Purchase on additional and replacement account (after condemning the asset)

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Item No.


Note :- 1. Finance concurrence is necessary.2. Subject to provision existing in the Budget.3. Old machines/equipment should be returned to stores dept. on DS-8.4. Purchases to be arranged through Stores Dept. only.

10.1 Condemnation Full powers Full powers

Nil Nil Nil


4. Items after condemnation shall be sent to stores department on DS-8 for disposal.

10.2 Upkeep, repairs and maintenance. Full powers Full powers. Full powersNil Nil

Note :-

2. Minimum of three quotations shall be obtained from reputed firms in the field for undertaking repairs.

3. If the estimated value is more than Rs. 1 lakh tender procedure should be followed after obtaining competent authorities sanction for the work.

2. Provided machine has outlived its normal life and further repairs are considered uneconomical on the basis of estimate for repairs and opinion received from the OEM.

3. Survey Committee consisting of one Sr.Scale officer from each department (User, Sister and Accounts) shall be formed and the recommendations accepted by the HOD of the user department.

1. Finance concurrence is necessary for entering into Annual contract for servicing and maintenance and for major repairs to Duplicators, Photocopiers and other office machines, when the repair expenditure exceeds Rs. 2000/- per machine on each occasion.

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Item No.


10.3

Nil Nil Nil

Note :- 1. Finance concurrence is necessary.2. Where OEMS/authorised dealers are often reluctant to submit Earnest Money or Security Deposit, the same may not be insisted upon in cases of Single Tender.

3. To enter into AMC on other than OEM/authorised dealers, a minimum of three quotations shall be called from reputed firms in the field.

11

Nil Nil Nil

Note :- 1. Finance concurrence is necessary.2. Bank guarantee need not be insisted upon in case of payment of advances in such AMC contract upto Rs.20,000/- in the case of OEMS/Authorised agents.

12 Full powers Full powers Full powers

Nil Nil

Note1. Finance Vetting of the Agreement / Contract is necessary.2. Powers under this are to be exercised only after the acceptance of the tender/quotation by the competent authority.3. Contract / Agreements are to be vetted by Law officer where standard agreement does not exist.

To enter into the AMC on single tender basis with OEM/authorised dealers

Railway Board's letter No.F(X)II/PU/3 dated 20.10.99 and 27.06.2000.

Upto Rs.5 lakhs per item per year.

Upto Rs.2 lakhs per item per year.

Advance payment of annual/quarterly maintenance servicing charges in case of contracts for Typewriters Duplicators, Photocopiers and other office machines & hospital equipments

Railway Board's letter No.F(X)II-99/PW/3 dated 27.06.2000.

On behalf of GM upto Rs.2 Lakhs in each case.

Rs.1 Lakh in each case.

Signing of Contract and Rider agreements for maintenance, servicing contracts for Typewriters, Duplicators, Photo copiers and other office machines and Hospital Equipments

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1 2 3 4 5 6 7 8

Item No.


12

5. Signing authority should be those empowered as per ministry of law notification issued from time to time.


Note :- 1. Finance concurrence is not necessary for purchases on Replacement account.2. Subject to provision existing in the Budget.3. Old bicycle should be returned to stores dept. on DS-8.4. Purchases to be arranged through Stores Dept. only.

14 Condemnation of office bicycles Full powers. Full powers. Full powers. Nil Nil


2. Provided machine has outlived its normal life and further repairs are considered uneconomical considering the life of the cycle as 10 years.


15 Repairs and Maintenance of office bicycles. Full powers Full powers Full powers

Nil


2. A register should be maintained in each office in order to watch the expenditure in respect of each Cycle against the prescribed limits.

3. The cumulative expenditure towards repairs and maintenance of bicycle shall not exceed Rs.2000/- during the life period of the bicycle.4. The expenditure on replacement of tyres and tubes on condition basis and attending to puncture shall be in addition to the limits prescribed.

4. Rider agreement to the main agreement shall be signed by the authority who signed the original agreement provided the approval of the accepting authority of the tender/quotations is obtained.

Procurement of office bicycles on Additional account and replacement account (after condemning the asset)

Para 1023 of IRFC Vol. I. Para 706 of Stores Code Vol.I

Para 239 of Financial Code I. Bd. Ltr No. 61/RS/G/739 dt. 9.10.61

3. Survey Committee consisting of one Jr.Scale officer from each department (User and Accounts) shall be formed and the recommendation accepted by the Dy.HOD of the user department.

Railway Board's O.M. No.4355 dated 13.09.48. Para 236 of Financial Code I.

Upto Rs.400/- per annum

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Item No.


16 Incurrence of law charges Nil Nil Nil Nil

Note :-

Law charges will include the following payments but not the advocates' fees. (i) Stamp fees for filing the cases and appeals. (ii) Stamp fees for obtaining the copies of judgments etc.

(iv) Finance concurrence is not necessary in cases where the disputed amounts do not exceed Rs. 50,000 per case.

17

Nil Nil Nil Nil


Board's letter No. F(X)II-2003/PW/10 dt. 09.01.04 ( Item 31 of GM's SOP)

CPO - Rs.10,000/- in each case.

(iii) Stamp fees for giving an application for adjournment etc. or for depositing other party's cost while applying for adjournments if so directed by the court. Each case means that any individual case dealt with in one court or more, that is, when an individual case is conducted in more than one court, the charges should be clubbed together for the purpose of determining the competency of sanction.

To the payment of claims decreed by a Court of Law.

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 35(ii) of GM's SOP)

On behalf of GM - Full powers in consultation with Law Officer.

2. Should be ensured that competent authority (Viz., GM) has decided in consultation with Law Officer not to file an appeal. It should be ensured before obtaining competent authority's sanction that necessary remedial measures have been taken to avoid recurrence of procedural lacunae that is commented upon in the judgment by the court in the handling of the case by the administration. The particulars of cases involving expenditure of more than Rs.25,000/- in each case should be put up to GM for reporting to Rly Bd. for information.

MISCELLANEOUS


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Item No.


17

18 Engagement of lawyers.

Nil Nil Nil Nil

Note:- 1. Finance concurrence is necessary if the amount exceeds Rs. 5000/- in each case.

3. The powers for claims settled out of court shall be exercised by GM

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 35(i) of GM's SOP)

No.90/LC/14/3 (CPA) DT. 18.1.95 & Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 Item 31(c) of GM's SOP

CPO - Rs.10,000/- in each case

2. It should be ensured that the fees to be paid is accordance with the high court schedule and in case the fees is not in accordance with the high court schedule, such fee should be considered to be reasonable by Ministry of Law. The instructions contained in Board's letter No. F(x)II /54/LL/1 dt. 3.6.55 and F(X)1168/LL/1/3 dt. 20.11.68 regarding engagement of lawyers on `high fees' and payment of their fee should be kept in view.

3. It has also to be ensured that the limits mentioned under item No. 31 (c) in the delegation of powers to GM issued by Board vide their letter No.F(X)II-2003/PW/10 dt. 09.01.2004 as reproduced below are not exceeded " to the engagement of counsel at more than Rs. 1050/- per day in Supreme Court or in any of the High Courts or more than Rs. 750/- per day elsewhere".

4. Board's sanction is necessary to the institution of legal proceedings against News papers for publishing false and damaging articles against the Railway Administration.

Ref. Item No. 51 of Delegation of Powers to General Managers vide Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004

5. The sanction of Rly Board should be obtained before any step is taken either to appear or defend an appeal in the Supreme Court.

Ref: Item No.31 of delegation of powers to G.Ms vide Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004

MISCELLANEOUS


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Item No.


19

Nil Nil Nil

Note:-1. Finance Concurrence is not necessary.

3. If Payment is in foreign currency, sanction of GM is necessary.

20Nil Nil

Note: 1. Finance Concurrence is not necessary.

3. If Payment is in foreign currency, sanction of GM is necessary.4. HOD/Dy.HOD who are incharge of TTC shall only exercise the powers delegated for HOD/Dy.HOD.

21

To sanction payment for purchase of technical books technical CDs & Audio tapes, books on management and other books, magazines, journals, reference manual, specifications of ISI, IMA, PW and other Institutions, periodical publications of Government, Quasi Government and other learned Institutions and for subscription to Newspapers and other periodicals on Medical and Legal matters.

Para 1038 & 1037 of IRFC Vol.I

Rs.15,000/- in a year.

Rs.10,000/- in a year.

2. Subscription to periodicals may be paid in advance as deemed fit to avail maximum benefit by the Officers delegated with the powers. Supply is to be obtained from reputed agencies.

Purchase of newspapers and other magazines for TTC

CME - Rs.5000/- per year

Rs.5000/- per year

Rs.5000/- per year

2. Subscription to periodicals may be paid in advance as deemed fit to avail maximum benefit by the Officers delegated with the powers. Supply is to be obtained from reputed agencies.

Purchase of newspapers/magazines at the residence of officers.

Railway Board's letter No.F(X)ii-94/Exp./2 dated 2.12.2002.

Rs. 400/- per month

Rs. 300/- per month

Rs. 200/- per month.

Rs. 125/- per month

Rs. 75/- per month

MISCELLANEOUS


1 2 3 4 5 6 7 8

Item No.


21

Note :-

22 Rs.1000/- per item.

Nil Nil

Note :- 1. Finance concurrence is necessary for expenditure more than Rs.1000/- per item 2. Restrictions imposed by Finance Code shall be observed.3. The stamps should be in bilingual form.

23 Procurement of brief case / leather bag Full powers

Nil Nil

Note:- 1. Finance concurrence is not necessary.

The officers have to submit the bills to SPO/APO (bills) by 15th of the succeeding month for re-imbursement on monthly basis for purchase of magazines / newspapers. 15% of the amount sanctioned will be adjusted towards the scrap value of the newspaper/magazines while reimbursing the bills, which will be paid alongwith the next month's salary and will not be taken into account for income tax purposes. The reimbursement will be to the limit of the amount specified or the actual expenditure whichever is lower.

GM(P)/RWF's letter No. RWF/PBr./724 dt. 13.03.2003

To sanction purchase of rubber stamp, office seals, special seals and embossing seals.

Para 1016 of Finance Code Vol.I

Rs.500/- per item.

Rs.200/- per item.

RWF's letter No.WAP/Admn/ STR/1A dated 19.12.01

Full powers in respect of officers under their control

Full powers in respect of officers under their control

2. Subject to the conditions mentioned in Annexure `A' of this schedule of powers.

MISCELLANEOUS


1 2 3 4 5 6 7 8

Item No.


24 Full powers

Nil Nil Nil Nil

25

Nil Nil

26

Nil Nil

Note :- ( For item 24, 25 & 26 )1. Finance concurrence is necessary.

27

Write off of all losses of shortage of service postage stamps

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 44 of GM's SOP) and Para-1102 of Finance Code Vol.I

To write off irrecoverable losses of cash, stores, tools and plant when loss is not exceeding Rs.1 Lakh in value when a Railway employee is in any way responsible for the loss.


Full powers upto Rs.20,000/- in each case.


Full powers upto Rs.1000/- in each case.

To write off irrecoverable losses of cash, stores, tools and plant when loss is not exceeding Rs.2 Lakh in value when a Railway employee is not in any way responsible for the loss.





2. Every important case of loss should be brought to the notice of the Railway Board, as soon as possible, after its discovery. If the loss involved does not exceed Rs.50,000/- such cases need not be reported unless it represents unusual features or reveals serious defects in procedure.

3. Necessary Departmental Enquiry Committees to be constituted to enquire into the loss and submit recommendations to Competent Authority.

Para-1102 of Finance Code Vol.I

Servicing, repairs to Motor Vehicles by OEM/authorised/local firms of repute.

Para 713 to 715 of Finance Code Vol.I

Full powers on behalf of GM

Rs.25,000/- in each case.




MISCELLANEOUS


1 2 3 4 5 6 7 8

Item No.


28

Nil Nil


Nil Nil

Note:- (Applicable for item 27, 28, & 29 )

1. Finance concurrence is not necessary for expenditure upto Rs. 5000/- in each case subject to the following conditions.

c) The term "Servicing" includes service contract for maintenance, upkeep of machines and equipments, etc. d) In respect of Motor Vehicles, a certificate from R.T. Shop regarding necessity for repairs and estimation of spares shall be obtained.

2. These items can be got repaired by/through firms of repute without calling for quotations in respect of :

ii) Non Proprietary Articles: Upto Rs.2000/- in each case.

Repairs to equipments, Plant machinery, electrical/electronic equipments, field equipments and small tools ( other than office equipments and road transport vehicles ).

CME - Full powers on behalf of GM

Rs.2 lakhs per case subject to annual ceiling limit of Rs. 10 lakhs

Rs 1 lakh per case subject to annual ceiling limit of Rs. 5 lakhs

Calibration of gauges and instruments from authorised/local firm of repute

a) Quotations from three or more firms of repute/recognised firms should be obtained in each case when the estimated cost exceeds Rs.2,000/- and orders placed after examining competitive rates. If the estimated value is more than Rs.1 lakh tender procedure should be followed after obtaining competent authorities sanction for the work.

b) A copy of the order when placed and the details about the date of purchase, repairs carried out on various occasions with the cost should be furnished to the Accounts Office along with the bills for payment.

e) All concerned should critically examine and pre-audit past repairs so as to guard against and prevent tendency towards occurrence of repetitive repairs of similar nature.

f) All concerned should keep the record of details of all the repairs carried out and the cumulative expenditure incurred on each vehicle. This record shall be submitted to Finance while seeking the concurrence and/or putting up the case to competent authority for sanction.

i) Proprietary Articles: Upto the limits of powers delegated subject to recording a certificate as required under Para 331 of stores code vol 1 in each case on the bill.

MISCELLANEOUS


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Item No.


30 Full powers

Nil Nil

31Nil Nil Nil

Note:- (Applicable for item 30 & 31 )

1. Finance Concurrence is not necessary.

2. Item 31 to be operated only when Govt. or recognised agencies are not available. 3. Sanctioning Authority to ensure the reasonableness of rate.4. Certificate that these tests cannot be done in RWF shall be furnished by Met. Lab.

32 To approve destruction of time expired records. Full powers Full powersNil Nil Nil

Note :-1. Finance concurrence is not necessary.

2. Age of different categories of records shall be determined as per extant instructions.

33 1923-S Full powers Full powers Nil Nil Nil

Note:-1. The hire charges should be fixed in consultation with Finance.2. An agreement in an approved form shall be executed with the parties.

Physical, Metallurgical and Chemical analysis of samples or test of articles or materials and calibration of instruments & gauges by Govt. Chemical Examiner/other govt. agencies

Para - 1329 and 1330 of Stores Code Vol.II

CME / COS - Full powers

Rs. 2,000/- in each case

Physical, Metallurgical and Chemical analysis of samples or test of articles or materials by Other outside agencies

CME / COS - Full powers

Rs.5,000/- in each case

Board's letter No.69/AC/II/1/II dated 19.05.1969.

To approve renting out of plant to non-railway parties in the interest of public services.

MISCELLANEOUS


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Item No.


34 Nil

Nil Nil

Note:-Finance concurrence is not necessary.

35

Full Powers Full powers

1. Finance concurrence is not necessary provided the article has outlived its life.

3. The powers delegated for disposal are only in respect of those items which in the opinion of HODs are of trivial value and unsaleable.4. No article condemned by one officer should be disposed off by the same officer excepting those coming under para - 2314 of Stores Code.

36 Full Powers Full powers Nil Nil Nil

Note :- 1. Finance concurrence is not necessary.2. Provided the vehicle has outlived its normal life and further repairs are considered uneconomical on the basis of estimate for repairs.


37 Full Powers Full powers Nil Nil Nil


To grant rewards for giving information or clues for detection or apprehension of offenders in criminal or corruption cases to Civil Railway Police and other persons.

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 28 of GM's SOP)

CVO - Upto Rs.500/- in each case

Dy.CVO - Upto Rs.250/- in each case

Condemnation and disposal of Petty articles other than Office equipments.

Rs.2000/- per item.

Rs.2000/- per item.

Rs. 500/- per item

Note:

2. If in the opinion of the co-ordinating HODs/HODs, the cost of the sending the materials to the nearest Stores depot or even the cost of processing for sale is likely to exceed the cost that is likely to be realised by sale, then the material may be destroyed/disposed off locally through tender/auction sale in the presence of the Accounts representative following prescribed norms/procedure. A certificate to this effect may be issued by the concerned co-ordinating HOD/HODs.

Condemnation of Motor vehicles based on Survey Committee's recommendations.

3. Survey Committee consisting of one J.A. Grade officer from each department (User, Sister and Accounts) shall be formed and the recommendation accepted by the HOD of the user department.

Condemnation of Plant and equipment (other than office )

MISCELLANEOUS


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Item No.


37

2. Provided machine has outlived its normal life and further repairs are considered uneconomical on the basis of estimate for repairs.


38 Full Powers.

Nil Nil Nil

Note :-1. Finance concurrence is not necessary upto Rs.10,000/- in each case.

2. Reasonableness of the rates should be ensured after obtaining minimum of three quotations.3. A certificate that such plant and equipments, machineries or similar ones are not available which can be made use of should be recorded in the case.4. Economies of Hiring vis-à-vis owning should be deliberated in detail and hired only if financially advantageous/viable.

39 Full powers. Full powers.Nil Nil Nil

Note :- Finance concurrence is not necessary provided no extra expenditure is involved.

40 Purchase of Office Furniture and wall clocks. Full powers Full powersNil Nil Nil

Note :- 1. Finance concurrence is not necessary if the purchase is on replacement account.2. Budget provision should be available.

41 General repairs, recaning of furniture Full powers Full powers Full powersNil Nil

Note :-

1. Finance concurrence is not necessary for the expenditure up to Rs.5,000/- on each occasion.2. Minimum of three quotations shall be called from the reputed agencies/OEM if the value of the repair exceeds Rs.1,000/-.3. Recaning should be carried out through organisations for Blind, physically/visually impaired.

3. Survey Committee consisting of one Sr.Scale officer from each department (User, Sister and Accounts) shall be formed for machinery whose original value is less than Rs.50 lakhs and for value more than Rs.50 lakhs JAG committee from each department shall be formed and the recommendation accepted by the HOD of the user department.

Hiring of Plant and equipments, machineries from private agencies or Govt. bodies.


Sparing of Railway materials such as Tables, benches etc. to Railway Schools, institute and Co-operative Societies.

MISCELLANEOUS


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Item No.


42 Full powers Full powers Full powers Nil Nil

Note:-1. Finance concurrence is not necessary.


43 To sanction expenditure on ceremonial occasions. Nil Nil Nil Nil

44

Nil Nil Nil Nil

Note:- (Applicable for item 43 and 44)

1. Finance concurrence is not necessary.

2. The Expenditure under item 43 and 44 should not exceed Rs.2 lakhs per year.

45 Nil Nil Nil

Note:-Finance concurrence is necessary for cases over Rs. 5000/-.

46 Loading of imprest into Franking Machine Full powers Full powers Full powers Full powers NilNote:-

Condemnation of Office Furniture and wall clocks.

2. Provided the furnitures and wall clocks have outlived its normal life and further repairs are considered uneconomical considering the life as - Steel furniture - heavy - 25 years. Medium - 25 years. Wooden furniture - heavy - 18 years. Light - 8 years. Clocks - 10 years.

3. Survey Committee consisting of one Jr.Scale officer from each department (User and Accounts) shall be formed and the recommendation accepted by the Dy.HOD of the user department.

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 29(a) of GM's SOP) and para 1005 of Financial Code I Vol.I

CPO - Rs.5,000/- per occasion.

To incur expenditure on important functions which are attended by President/Prime Minister /Ministers of Railways

Board's letter No. F(X)II-2003/PW/10 dt. 09.01.2004 (Item No. 29(b) of GM's SOP) and para 1005 of Financial Code I Vol.I

CPO - Rs.25,000/- per occasion.

Purchase or hiring of films of educational value for screening at Basic Training School/ Officers' Club / Railway Institute.

CPO / CME - Full Powers

CPRO - Full powers

MISCELLANEOUS


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Item No.


46

Finance concurrence is not necessary.

47 Signing of requisition of non-stock item Full powers Rs. 2 lakhs Rs. 50,000/- Nil Nil

Note :- For the Medical Department the powers given in the Dy.HOD column will be exercised by MS only.

48 Purchase of stationery Nil Nil Nil Nil

Note:-1. Finance concurrence is not necessary.

2. These powers can be exercised only in emergencies where stock is not available in Stores Depot and in respect of non-stock item a Certificate is obtained to that effect from Stores Dept.

3. Quotations shall be obtained from more than three firms for finalising the procurement.

Rs. 1000/- on each occasion subject to Rs. 10,000/- per annum

MISCELLANEOUS


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Item No.


49 CPO - Full powers Nil Nil Nil Nil

Note:1. Finance concurrence is not necessary.

2. This power should be exercised by CPO only.

50 CPO - Full powers Nil Nil Nil Nil

Note:1. Finance concurrence is not necessary.2. This power should be exercised by CPO only.

51 Nil Nil Nil Nil

Note:1. Finance concurrence is necessary.

52 Participation in Exhibitions. Nil NIl Nil

Note1. Finance concurrence is necessary.

53 Nil Nil

Note:-1. Finance concurrence is not necessary.2. The above officers will exercise powers in respect of the relevant areas

To sanction payment of TA to a person not in Govt. Service when called upon to attend commission of enquiry, conferences, meetings of committees, departmental enquiry or to perform any other public duty in honorary capacity including tendering evidence for the railway in the court of law.

To sanction payment of TA to Public witnesses attending departmental enquiries in vigilance/public duties.

Printing work in outside presses (Other than PR jobs).

On behalf of GM - Rs. 30,000/- per annum

2. These powers are to be exercised only in emergencies. Normally printing work required by each office/dept. shall be planned in advance and got done through the agency of Stores Dept.

CME/CPO Full powers

CPRO Full powers

To condemn or destroy linens by burning which cannot be re-used.

CMD,CPO & CME-Full powers

CMS Full powers

MS-full powers

MISCELLANEOUS


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Item No.


54 Procurement of PC based systems Nil Nil Nil

Note :- 1. Total per system cost including hardware and software etc., as defined below, to be less than or equal to Rs.1.0 lakhs chargeable to revenue.

2.All procurements to be done through Stores Officer or Officer nominated to look after Stores function, possibly using DGS&D rate contracts.

3.PCSs shall be classified as "Equipment" in terms of para 705(6) of the Indian Railways Finance Code.4.Finance concurrence is necessary.5.Laptops are permitted for GMs and GM equivalents only, for all other requirements the case must be sent to Railway Board for sanction.

6. The above powers are in addition to systems procured against any specific sanctioned works/estimates, regardless of their allocation.

7. In absence of PHOD, CHOD will exercise the powers.

55 Nil Nil Nil

Note:-

4. Powers to be exercised by PHOD/CHOD Incharge of MIS Centre.

Rly BD's letters no. 98/C&IS/COMP/Policy dated07/12/2001

Ten Nos per annum

Five Nos per annum

To enter into the Service Agreements for IT infrastructure (Possibly on Single Tender Basis) excluding leasing eg. AMC, IT related consultancy etc.

Rly BD's letters no. 98/C&IS/COMP/Policy dated07/12/2001

10 cases per annum. Value per case upto Rs.5 lakhs

5 cases per annum. Value per case upto Rs. 2 lakhs

1.Contract requirements in connection with leasing of IT equipment shall be in line with instructions on Leasing of IT infrastructure issued separately vide letter No.2001/C&IS/Comp/Policy dated 12/11/2001.2. For certain software maintenance contracts where OEMs insist on advance payments, interest free advance payment can be made upto 20 % of contract value in case of customisation/development of software or upto 20% of the initial purchase price to OEMs on their authorised dealers only.

3. In case the per case advance payment value is greater than Rs.5 lakhs, then an interest free Bank Guarantee @ 10 % of the advance payment value, must be obtained as performance guarantee for the period of the contract.

MISCELLANEOUS


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Item No.


56 8 connections Nil Nil Nil

Note: 1. The cost per user should be less than Rs.1,500 per year.

57 Nil Nil Nil Nil



58 Nil Nil Nil Nil

Note :-

2. Minimum of three quotations shall be obtained from reputed firms in the field for undertaking repairs.

3. If the estimated value is more than Rs. 1 lakh tender procedure should be followed after obtaining competent authorities sanction for the work.

Internet, including E-mail for non-commercial usage including dial-up access

Rly BD's letters no. 98/C&IS/COMP/Policy dated 07/12/2001

Condemnation of PC, printer and other peripherals/accessories and other IT related equipments

Sr.EDPM - Full powers

2. Provided machine has outlived its normal life and further repairs are considered uneconomical on the basis of estimate for repairs and opinion received from the OEM.3. A Survey Committee consisting of Programmer, AFA and An officer of Jr.Scale/Group B of the concerned Department shall be formed and the recommendations accepted by Sr.EDPM.

Upkeep, repairs and maintenance of PC, printer and other peripherals

Sr.EDPM - Rs. 40,000/- in each case subject to Rs. 4,00,000/- in a year

1. Finance concurrence is not necessary for entering into Annual contract for servicing and maintenance and for repairs upto Rs. 2000/- per case on each occasion.

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Item No.


59(i) Nil Nil Nil


59(ii) Nil Nil Nil Nil


59(iii) Procurement of licensed software packages. Nil Nil Nil

Modification/Upgradation of the Computer Hardware

Rly BD's letters no. 98/C&IS/COMP/Policy dated 18.11.1998 and 22.12.1998

Full Powers subject to annual ceiling of Rs. 10 lakhs

Sr.EDPM - Rs.10,000/- per occasion subject to annual ceiling of Rs. 2 lakhs

2. Minimum of three quotations shall be called from reputed firms in the field. If the estimated value is more than Rs. 1 lakh tender procedure should be followed after obtaining competent authorities sanction for the work.3. Consumables and spares, other than CPU mother Boards, shall be treated as standard non.-stock purchases. CPU motherboards should, in general, not be purchased - Any specific requirement must be routed through Associate Finance.

Development & modification of software for computer application through outside agencies.


2. Minimum of three quotations shall be called from reputed firms in the field. If the estimated value is more than Rs. 1 lakh tender procedure should be followed after obtaining competent authorities sanction for the work.

Rly BD's letters no. 98/C&IS/COMP/Policy dated 18.11.1998


Sr.EDPM - Upto Rs. 40,000/- in each case subject to an annual ceiling of Rs. 2 lakhs

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Item No.


Note :-

Note :- (Applicable to item No. 54 to 59 )

2. Licensing, upgradation, maintenance of software packages of all classes, description and varieties.

4. Data entry, cleaning, conversion, formatting and other computer data job/works.

7. Other computer interface like fax machines, modems, electronic communication equipments etc.,

8. All powers are to be exercised after getting technical clearance from Sr.EDPM.

1.Procurement of software should normally be with the system. However, if a separate requirement comes up later, it shall be dealt with as a standard non-stock purchase.

In all other Information Technology Related Matters, Schedule of Powers as already available in Works Matters will be applicable. The computer related works are defined below:1. Installation, Modification, alteration, maintenance, upgradation of all classes/type and description of personal computers, other computers and micro processor based system.

3. Application software development works, software related job works, software design development, prototyping, coding, customization, maintenance etc.,

5. Installation, commissioning, maintenance, alteration, upgradation of all computer peripherals like printers, plotters, scanners and other such computer attachments of all description and classes.6. Installation, commissioning, maintenance, alteration, upgradation of all types of networking components like hubs, switches, routers, sharing equipments, junction boxes, varieties of cables and cabling arrangements, connectors and other computer connectable and connectivity equipments.

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Item No.


SCHEDULE OF POWERS - MISCELLANEOUS MATTERSANNEXURE

Procurement of Brief Case/Leather Bag No finance concurrence is required subject to the following conditions.

1 The Scale prescribed would be as under :

(I) Asst./J.S.Officers(ii) Sr. Scale officers Rs. 1,100/-(iii) JAG/SG Officers Rs.. 1,500/-(iv) SAG Officers/CHOD Rs. 2,000/-(V) PHOD To be decided on case by case basis

2 The supply should be obtained from Stores Department.3

4 Replacement should be made only when the old one becomes unserviceable and unfit for use, subject to minimum of 4 years.5 The condemned brief case/leather bags should be sent to Stores Department for disposal.6 The supply should be taken into Tools & Plant Account of the office concerned, duly entering the name and designation of the officer.7 No new brief cases/leather bags should be given to the same officer before the expiry of the prescribed period, even if he is promoted to higher grade.8 In case of non-return of brief case/leather bag, new one can be given only after recovery/deposit of 1/10th of original cost.9 In case of retirement or going on transfer, the brief case/leather bag be handed over and recorded in the handing over note.10 When the officer is permitted to take the brief case/leather bag with him, it should be got regularised by issue of Transfer vouchers.11 Respective office will maintain a Register wherein the particulars regarding when the brief case/leather bag was procured for each officer will be recorded.12 No Finance Concurrence is necessary for proposals which are governed by above rules.

Each case of procurement either on initial/replacement account with individual justification and administrative approval of the competent authority should be taken.

item description of item authority phod/chod hod...

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