Project Report on 100 hours Information Technology Training Program

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ACKNOWLEDGEMENT

I am glad to represent my Project Work on 100 hours Information Technology Training Program.

I wish to express sense of gratitude towards ,,,,,, …….. my training teacher from bottom of my heart for her valuable guidance, encouragement and immense patience during progress of my work.

I am thankful to my parents for their constant moral support and inspiration.

At the end I am thankful to all those associated with this project.

Contents

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Introduction to Computer.....................................4Elements of Computer.......................................................................................................5

Classification of Computer............................................................................................6

Introduction to MS-Word......................................7

Introduction to MS-Excel.....................................9

Introduction MS-Power Point..............................21

Introduction of Tally.ERP9..................................23

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Introduction to ComputerA computer is an electronic device-a flexible machine that can

manipulate data. A computer is programmable i.e. the computer depends totally on the programs which the computer is using. The most widely accepted definition of the computer includes the following operations:

Input: A computer accepts data provided by means of an input device, such as keyboard.

Processing: A computer performs operations on the data of data to transform it in some way.

Output: A computer produces output on a device, such as a printer or a monitor, which shows the results of processing operations.

Storage: A computer stores the results of processing operations for future use.

The definition is often referred to as IOPS cycle. The four steps of the IOPS cycle-input, processing, output, storage-do not have to occur in a rigid IOPS sequence. Under the direction of a program, a computer uses the steps of this process when needed and as often as needed.

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Elements of Computer

Computer consist of hardware, the physical parts of the computer, and software that tells the computer what to do. Processing data into information involves more elements than just hardware and software. In the computing process, computer integrates the use of five key elements which are given as follows:

Hardware: Hardware refers to the physical components of the computer like keyboard, monitor, mouse etc. These are used for the input of data and after processing for the output of data.

Software: Users of the computer work on the hardware components. But without the help of software they cannot manipulate data. Software is the written programs which helps the users to interact with the computer. Main and the most important software used in the computer is the ‘operating system’. It is the software which acts as the mediator between user and the hardware.

Data: Data is the raw material which does have any specific meaning. Computer transforms data into information. Information is the processed data. Data is the input to the processing; information is the output.

People: Computer requires people, who are called users. Some users progress beyond the basis of computer literacy. They learn the advance features of application programs. With this knowledge, the users can customize an application program for a specific task. These knowledgeable users are called ‘power users’.

Procedures: Procedures are the steps that one must follow to accomplish a specific computer-related task.

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Classification of Computer

There are different types of computers available for different uses they also vary in size, shape, features, price etc. according to uses. Some of them are as follows:

Supercomputers: These are the largest, fastest, most powerful and most expensive computers made. These computers can be accessed by many individual at the same time. These are generally used in the scientific laboratories, for performing complex mathematical calculations and for other complex functioning.

Mainframes: For input/output operations mainframe computers are much more suitable then supercomputers. A mainframe computer system is usually composed of several computers in addition to mainframe. The capability of mainframe to process multiple programs concurrently for multiple users is known as multiprogramming.

Minicomputers: The major difference between minicomputer and mainframes is in scale. Minicomputer can perform same type of task as mainframe but at a slower rate. Minicomputers are frequently referred to as mid range computers.

Workstations and microcomputers: These are the computers which are generally used by end user. Workstations are the powerful desktop designed to meet the computing needs of the users. Microcomputers are small in size. These computers help the users to perform multitasking system which is helpful to them in their works.

Portable computers: These are the type of computers which vary in its size from using them in our lap known as laptop to using in our palm known as palmtop. These are small in size and can be taken away from one place to another easily.

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Introduction to MS-Word

Microsoft Office has provided us with a number of tools which proves very useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, ms-word etc. Among these provided tools one of the tool known as Microsoft Word is useful for the works like making letters, labels, charts, editing text etc.

The features of Microsoft Word enables us to create our file manipulate data in it prepare reports on that data save that file. We can also change the font and its size according to our use. A number of options have been provided by the ms-word which helps u to look our text better.

The insert ribbon in the ms-word helps us to insert a number of pictures, charts, auto shapes etc. which help to create our text in more of a clear and an interesting way. It enables the users to understand the crux of the text very well. Links have been provided by the ms-office which enables us to link one or more documents or a number of pages within the same document. Header and footer help us to provide page numbers or any other notes on top or at the bottom of the page. It also provides the option of using a variety of texts option like word art which helps us to get text written in good forms.

The page layout ribbon helps us to set margin, orientation, size etc of the page. With the help of the page background option we can set color of the page and border of the page can also be selected. Other functions like left/right indenting can also be fixed up for the page to provide it a better look. Space between the lines and words can also be set which gives us better view of the text.

Mail Merge option is one the best option provided by the ms-word. This option enables us to create a number of same kinds of text with a slight difference in it. Labels and letter are the example of this option. A required process is to complete by the user in order to get the preparation of the letter or labels is done. This option is basically required when the user want to have a number of same text with a very minor change in it.

Ms-word also provides us with the facility of the spelling and grammar check which enables the user to know it spelling or grammatical errors in the text. It also provides us a dictionary like software called thesaurus which gives us the meaning of the words and also gives us the synonyms and antonyms of the words. The option of track changes enables us to mark the changes made in the document in our absence. We can also protect the document so that any other person could not see it.

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View ribbon helps us to view the document in a number of ways as required by the user like full screen, outline, draft etc. macros is the function provided to create the shortcut for the lengthy work done regularly by the users in the document. It helps us to save time work load.

Ms-word is very useful software for the works which are done on the frequent basis and with the help of its edit feature we can provide a better view to our document.

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Introduction to MS-Excel

Microsoft Office has provided us with a number of tools which proves very useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, ms-word etc. Among these provided tools one of the tool known as Microsoft Excel is useful for the work like calculation of the mathematical as well as the financial problems. It has proved to be the best auditing tool in the field of Chartered accountant. It enables the working more fast n accurate. One could easily relay on its performance without any problem.

It helps us to get the simple calculations like addition, subtraction, multiplication, average, maximum, minimum etc.

It also counts the number of lines in the form of numeric or alpha numeric are present for the calculations:

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With the help of formulas we can calculate sum as well as the product of the particular at the same time. Such formula is known as sumproduct.

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It also provides functions or formulas like round, mround, ceiling, floor etc which help the user to get the decimal numbers rounded off automatically. Such features are very useful in the financial calculations.

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It also provides us with some of the mathematical functions which help us to know the square root of the given number, square of the number and mod of the number i.e. what remainder we can get after the division of those numbers.

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It provides us some of the date functions which enable to know the current date and time, the month which is going. These date and time can also easily be updated as and when required.

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Other utilities like changing the text to upper or in capital letters, to lower or in small case, in general format i.e. first letter capital. We can also sort out alphabets and numbers from the alphanumeric values. It also enables to replace the text or add any character in the field some formulas like substitute helps us to do it.

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It also helps us to find out the difference from one to another in the terms of days, months, years or all together. This function is very useful for the purpose of knowing the date of maturity of the investments made etc.

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Logical functions can also be performed in the ms-excel very well. These logical functions allow us to put a number of conditions in the text and we will get the answer as the simultaneous conditions are satisfied. It also allows us to use more than one logical function at the same time which becomes easy for the user to get the work done quickly.

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This logical function is also very useful for the calculations of the financial figures such as calculation of tax of the individual.

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Some of the other financial functions like calculation of depreciation of the asset with both straight line and written down value method can be done very easily. It proves to very useful for the accountants to get the required financial output quickly.

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Ms-office also let us to calculate some other financial calculations like calculation of the EMI, total interest to be paid on the loan, the amount of each installments etc.

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Introduction MS-Power Point

Microsoft Office has provided us with a number of tools which proves very useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, ms-word etc. Among these provided tools one of the tools known as Microsoft power point. It helps us to show our data in presentation form with the help of slides. This presentation through slide is known as slide show.

There are different types of slides are present in the ms-power point home page from which a user can take a slide according to its requirements. Here in these types of slides one can add a number of pictures, charts, wordart etc. for the better presentation of the slides. A number of effects generally known as themes can be applied to the presentation present in the design ribbon of the ms-power point menu bar.

Appearance of the each slide can also be provided to the slides according to the user’s choice. This is the option available in the animation ribbon of the ms-power point. Not only in the appearance but also in the exit of the slides a number of appearance effects can be provided to the slides. Not only these but time can also be set for the appearance and exit of every slide. The user does not have to do anything to make slide shows.

It is one of the best options provided in the ms-power point and that is inserting audio or the video clips to the slide in the presentation. This facility is given in the ms-power point in the insert ribbon. The length of the audio and the video clip can be selected as per the requirement of the user.

Slide show ribbon helps us to present our slides prepared on the screen. This option also allows us to hide any of the slides which we don’t want in our presentation. A facility of the rehearsal is also provided so that one could easily come to understand the timings of the presentation.

Now the view ribbon in the ms-power point helps the user to view the slides prepared in the different types of formats. The option of macros is also available here.

Ms-power point is generally used by the people to present projects and ideas in the offices for the implementation of the new projects. Student uses this program in schools and colleges to present their projects and the assignments. As this is the human mentality that they understand the thing

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very well which they see and hear simultaneously. Ms-power point is of best use for it.

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Introduction of Tally.ERP9

Tally is being considered as one of the most reliable software package for the purpose of accounting. In the field of commerce it is used in a frequent manner. Tally was developed by the software company known as Peutronic Pvt. Ltd. but as the company made the growth the name of the company changed to Tally Solutions.

The company has launched many versions of the tally and the latest version is known as Tally.ERP9. Here ERP stands for Enterprise Resource Planning. It is the complete accounting solution package. It not only provides accounting but it is also useful in the audit made by a chartered accountant. It automatically prepares the financial accounts of the organization on the regular basis.

It also keeps the record of the inventory of the company and also maintains the sales and purchases orders. It enables the accountant to maintain the stock of godowns of the organization.

It also maintains a cashbook and a journal which allows the accountant to match each and every aspect clearly. It helps us to prepare the bank reconciliation statement so that we can be sure of our money. It helps to prepare the analytical reports of the company like ratios, cash flow, fund flow etc.

The security functions provided by the tally.ERP9 are very reliable. Administrator, owner and the data entry manager are given their job to perform. They are also given their own password so that the information of the firm does not get leaked. All the activities performed by the data entry manager and the owner can be verified by the administrator very easily. In this way the security function help the user to relay on the program.

There are a number of short cut key provided in this software for the easy and speedy working of the accounting in it. These keys provide easy accessibility to the accountant for effective working on the software.

When we have to prepare a number of companies together simultaneously and we have to look for the total worth of all this companies in the market then we can prepare the groups of the company these groups are shown with the astrick sign on its top.

It is very helpful and very effective accounting solution package provided by the company. Most of the companies are using this software for their accounting purposes.

This software also provides the facility which helps to connect the user to the internet and the auditing of the accounts of the firm can be done very

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easily by a chartered accountant. This facility reduces the time of both the chartered as well as the company and it also reduces the cost. This tally solution program has proved itself very good, effective and reliable for the accounting.

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