ist-2000-26429 hermes training material, asuman dogac metu, july 26, 2002 how to write winning...

IST-2000-26429 HERMES Training Material, Asuman Dogac

METU, July 26, 2002

How to write winning project proposals for the European Commission’s 6FP IST Program?Asuman DogacSoftware R&D CenterMiddle East Technical UniversityAnkara Turkey


METU, July 26, 2002

Outline of the Talk1.Turkey has entered 6FP!2. Types of participation3. Types of projects4. The 6th Framework Program (2003-

2006)5. Priority Thematic Areas of Research

in FP6 IST6. Building Consortia, roles of partners


METU, July 26, 2002

Outline of the Talk8. Parts of a proposal9. Proposal preparation steps10. How to maximize success rate?11. How the proposals are evaluated?

Evaluation criteria, weights and thresholds

12. Useful links13. You can do it, be proactive and grab

the opportunity!


METU, July 26, 2002

Funding Available for Turkish Participants

Turkey has entered the 6 Framework Program and is about to pay her dues

Turkey’s dues are about 200-300 MEuro

It is our responsibility to make winning project proposals!


METU, July 26, 2002

METU-SRDC Funding from the European Commission

METU-SRDC obtained 864.000 Euros directly from the European Commission during the past 3 years

We received an additional 40.000 Euro from TUBITAK for our participation in the LEVER project

SRDC brought a total of 904.000 Euros to METU


METU, July 26, 2002

METU-SRDC IST Projects

INCO DC 97 2496 MARIFlow (RTD, completed in March 2001) METU’s share: 204.000 Euro

IST-1999-20216 LEVER (Take up measure, completed in December 2001) METU’s share 40.000 Euro

IST-2000-31050 Agent Academy (RTD, started in November 2001) METU’s share: 145.000 Euro


METU, July 26, 2002

METU-SRDC IST Projects IST-2000-31046 HUMANTEC (Thematic

Network, started in October 2001) METU’s share 20.000 Euro

IST-2000-26429 HERMES (Accompanying Measure, started in December 2001) METU’s share: 135.000 Euro

EUMEDIS Projects: DEDALUS METU’s share: 225.000 Euro MEDFORIST METU’s share: 135.000 Euro


METU, July 26, 2002

IST Budget: 3.6 Billion Euro


METU, July 26, 2002

Chances of Success (An Example) For the call of Key Action II that closed

on June 16, 1999 472 RTD proposals submitted -> 82 RTD

proposals are selected and contracted Proposals requested 892 million Euros ->

116 million Euros awarded 21 Accompanying Measure proposals

submitted -> 7 proposals are accepted 48.3 million Euros requested -> 7 million

Euros awarded


METU, July 26, 2002

Funding Mechanisms Depends on the project type Mostly 100% funding for the

academic institutes (called Shared Cost, also called Additional Cost)

50% funding plus overhead for partners from industry (called Full Cost)


METU, July 26, 2002

Three Types of Participation Coordinator of the project (Difficult for

the first timers) Partner (If you prove to be a productive

partner, an excellent one, invitation to proposals are guaranteed)

Subcontractor (I would not recommend!)

I would recommend that you initiate the project but be a partner in it!


METU, July 26, 2002

START

Project IDEA ?

Check with Work Programme and Find Action Line and the closing

datehttp://www.cordis.lu/


METU, July 26, 2002

Try to Form a Consortium

Technology DeveloperTechnology Developer

End UserEnd User

Check ideal-istCheck ideal-isthttp://www.ideal-ist.net

For RTD projects each consortium must have partners from at least 3 different EU countries with at least the following roles:


METU, July 26, 2002

Write Down a Proposal

Check Guide for Check Guide for ProposersProposers

Download ProToolDownload ProToolhttp://www.cordis.lu/fp5/protool/

For Part A , you need to use Protool!For Part A , you need to use Protool!

Prepare Parts A, B, CPrepare Parts A, B, C


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Check Your Proposal with the Evaluation Manual

Send it To Brussels


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Decision by the Commission

AcceptedRejected

Download Electra Tool Prepare Contracthttp://www.cordis.lu/fp5/electra.htm

Read the Evaluation Reports

Refine Your Proposal

START Again

Different versions of ELECTRA for each of Different versions of ELECTRA for each of the four different measures supported:the four different measures supported:•RTD projects (RTD ELECTRA) RTD projects (RTD ELECTRA) •Accompanying measures (AM ELECTRA) Accompanying measures (AM ELECTRA) •Take-up actions (TU ELECTRA – IST Take-up actions (TU ELECTRA – IST Programme only) Programme only) •Concerted actions / Thematic networks Concerted actions / Thematic networks (CA/TN ELECTRA) (CA/TN ELECTRA)


METU, July 26, 2002

Initial Steps… Understand overall process and mechanisms

(The first aim of this talk…) Decide on business reasons for participation:

Getting funding for your dream project Opening up your business to Europe Creating synergy with European Industry Getting complementary expertise,technology

transfer, etc. Find out which priority thematic area (action line)you

want to submit your project (Study the Work Program)


METU, July 26, 2002

Initial Steps…

Find out types of projects supported by that action line (Work Program)

Identify Call and timetable i.e. closing date(s) Try to build a consortia, i.e., find partners

from Europe (more on this later) Research background i.e. current projects Contact the related Commission Project

Officer


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The 6th Framework Programme

6th Framework will start in 2003: Mechanisms are changing

50% as usual projects 50% following:

Integrated projects (10-50 Million Euro)

Networks of Excellence


METU, July 26, 2002

6th Framework Programme The objective of Networks of Excellence is

to boost European excellence by putting together, in a way that will last, research capacities present in the various European regions in a series key importance areas by helping research entities come together to carry out “common programmes of activities”

Lasting integration of excellence capacities existing in universities, research centers and industries in several Member States


METU, July 26, 2002

6th Framework Programme Designed as large scale activities and

preferably conducted as public/private partnership, integrated projects will help will help mobilize significant resources around precisely defined objectives

Consortia involving intense university/industry collaboration

Indicative budget: Several tens of millions of Euros


METU, July 26, 2002

6FP Networks of Excellence

The purpose of networks of excellence is to strengthen and develop Community scientific and technological excellence by means of the integration, at European level, of research capacities currently existing or emerging at both national and regional level

Each network will also aim at advancing knowledge in a particular area by assembling a critical mass of expertise

Indicative budget: several millions of euros per annum


METU, July 26, 2002

6FP Networks of Excellence They will foster cooperation between

capacities of excellence in universities, research centres, enterprises, including SMEs,

and science and technology organisations The activities concerned will be generally

targeted towards long-term, multidisciplinary objectives, rather than predefined results in terms of products, processes or services


METU, July 26, 2002

6FP Networks of Excellence In pursuing its objectives, the network will

therefore carry out: Research activities integrated by its participants Integration activities which will comprise in particular:

adaptation of the participants' research activities in order to strengthen their complementarity;

development and utilisation of electronic information and communication means, and development of virtual and interactive working methods;

short-, medium- and long-term exchanges of personnel– development and use of joint research infrastructures, and adaptation of the existing facilities with a view to a shared use;


METU, July 26, 2002

6FP Networks of Excellence Activities of spreading of excellence

which will comprise, as appropriate: training of researchers; communication concerning the

achievements of the network and the dissemination of knowledge;

services in support of technological innovation in SMEs, aimed in particular at the take-up of new technologies;

analyses of science/society issues related to the research carried out by the network


METU, July 26, 2002

6FP Networks of Excellence The network proposals should comprise the

following elements: a general outline of the joint programme of

activities, and its content for the first period, broken down into research activities, integration activities, and activities for spreading excellence;

the role of the participants, identifying the activities and resources that they will integrate;

the operation of the network (coordination and management of activities);

the plan for the dissemination of knowledge and the perspectives as regards exploitation of the results


METU, July 26, 2002

6FP Integrated Projects All the activities carried out in the context

of an integrated project will be defined in the general framework of an " implementation plan" comprising activities relating to: research, and as appropriate technological

development and/or demonstration; management, dissemination and transfer of

knowledge with a view to promoting innovation; analysis and assessment of the technologies

concerned, as well as the factors relating to their exploitation


METU, July 26, 2002

6FP Integrated Projects In pursuit of its objectives, it may also

comprise activities relating to: training researchers, students, engineers and

industrial executives, in particular for SMEs; support for the take-up of new technologies,

in particular by SMEs; information and communication, and

dialogue with the public concerning the science/society aspects of the research carried out within the project


METU, July 26, 2002

6FP Integrated Projects The combined activities of an integrated

project may represent a financial size ranging from several million euros to several tens of millions of euros


METU, July 26, 2002

6FP Integrated Projects Integrated project proposals should

comprise the following elements: the scientific and technological

objectives of the project; the main lines and timetable of the

execution plan, highlighting the articulation of the various components;


METU, July 26, 2002

6FP Integrated Projects the stages of implementation and the results

expected in each one of them; the role of the participants within the consortium

and the specific skills of each of them; the organisation and management of the

project; the plan for the dissemination of knowledge and

the exploitation of results; the global budget estimate and the budget for

the different activities, including a financial plan identifying the various contributions and their origin


METU, July 26, 2002

Other Types of Projects in the 6th Framework

Research and Technological Development (RTD): Projects developing new knowledge or technology to improve products, processes or services and/or to meet the needs of Community policies

Demonstration projects: projects designed to prove the viability of new technologies offering potential economic advantage but which cannot be commercialized directly


METU, July 26, 2002

Types of Projects in 6th Framework

SME Co-operative research projects (CRAFT): projects enabling at least three mutually independent SMEs from at least two Member States or one Member State and an Associated State to jointly commission research carried out by a third party

Thematic Networks and Networks of Excellence: Aims at bringing together e.g. manufacturers, users, universities, research centres around a given Science and Technology objective. These include co-ordination networks between Community funded projects


METU, July 26, 2002


Concerted Actions: Actions co-ordinating RTD projects already in receipt of national funding, for example to exchange experiences, to reach a critical mass, to disseminate results etc.

Accompanying Measures: Actions contributing to the implementation of a Specific Programme or the preparation of future activities of the Programme


METU, July 26, 2002


Take-up activities:They help to transfer leading edge as well as established but insufficiently deployed methodologies and technologies to industry and other organisations in order to achieve greater efficiency, higher quality and greater economy

Include: Trials: (for users and suppliers) aiming at the adaptation

and introduction of leading edge technology (promising but not yet fully established) in industrial/service applications and its joint evaluation (by supplier and user).


METU, July 26, 2002

Take up activities (continued)

Best Practice: (for users) promote improvements in the practices, processes and operations in industry and services through the take-up of well-founded, mature and established - but insufficiently deployed - methods and technologies, so as to achieve greater efficiency, higher quality and greater economy (in the user organisation).

Assessment actions: (by users and suppliers) promote the use of innovative equipment and materials in industrial and service environments through evaluation of innovative products against user requirements and specifications


METU, July 26, 2002

Take up activities (continued)

Access actions: are designed to provide co-ordinated access to advanced, emerging technologies and services,

knowledge and competence IMS: Integration in Manufacturing Systems


METU, July 26, 2002

6th Framework Programme 1. Integrating European Research,

Budget: 13.57 billion Euro 1.1 Priority thematic areas of research

1.1.1 Genomics and biotechnology for health, Budget: 2 billion Euro

1.1.2 Information Society Technologies, Budget: 3.6 billion Euro

1.1.3 Nanotechnologies, intelligent materials and new production processes, Budget: 1.3 billion Euro


METU, July 26, 2002

6th Framework Programme 1. Integrating European Research

1.1 Priority thematic areas of research 1.1.4 Aeronautics and space, Budget: 1 billion

Euro 1.1.5 Food safety and health risks, Budget: 0.6

billion Euro 1.1.6 Sustainable development and global

change, Budget: 1.7 billion Euro 1.1.7 Citizens and governance in the European

knowledge-based society, Budget: 0.225 billion Euro


METU, July 26, 2002

6th Framework Programme 1.2 Anticipating the EU’s Scientific and

Technological needs, Budget: 2.345 billion Euro 1.2.1 Activities carried out on the basis of

calls for proposals 1.2.2 Joint Research Center Activities


METU, July 26, 2002

6th Framework Programme Structuring the European Research Area,

Budget: 3.05 billion Euro 2.1 Research and innovation 2.2 Human resources and mobility 2.3 Research infrastructures 2.4 Science/society

Strengthening the foundations of the European Research Area, Budget: 0.45 billion Euro Support for coordination of activities Support for the coherent development of

policies


METU, July 26, 2002

Overall IT area

WorkprogramKey Actions

State of the art

Product development

FET

IST


METU, July 26, 2002

PRIORITY THEMATIC AREAS OF RESEARCH IN FP6 IST

1.1.2 Information Society technologies 1.1.2.i Applied IST research addressing

major societal and economic challenges Technologies for trust and security :

Research will focus on basic security mechanisms and their interoperability, dynamic security processes, advanced cryptography, privacy enhancing technologies, technologies to handle digital assets and technologies for dependability to support business and organisational functions in dynamic and mobile systems


METU, July 26, 2002


Research addressing societal challenges: Research activities on “e-inclusion” will concentrate on systems enabling access for all, on barrier-free technologies for full participation in the information society and on assistive systems that will restore functions or compensate for disabilities thereby enabling a higher quality of life for citizens with special needs and their carers


METU, July 26, 2002


In the area of health, the work will focus on intelligent systems aimed at supporting health professionals, at providing patients with personalised healthcare and information, and at stimulating health promotion and disease prevention in the general population

Research will also address intelligent systems to enhance the protection of people and property and for securing and safeguarding civil infrastructures


METU, July 26, 2002


In the area of mobility, research will focus on vehicle infrastructure and portable systems to provide integrated safety, comfort and efficiency and allow for the provision of advanced logistics infomobility and location based services


METU, July 26, 2002


Research in the area of environment will focus on knowledge-based systems for natural resource management and for risk prevention and crisis management including humanitarian mine clearance

In the area of leisure, research will focus on intelligent and mobile systems and application for entertainment and tourism

For cultural heritage, the effort will focus on intelligent systems for dynamic access to and preservation of tangible and intangible cultural and scientific resources


METU, July 26, 2002


Research in e-business and e-government will focus on providing European organisations, private and public, and especially SMEs, with interoperable systems and services to enhance innovation capacities, value creation and competitive performance in the knowledge economy and on supporting new business ecosystems

Research in organisational knowledge management will aim at supporting organisational innovation and responsiveness through elicitation, sharing, trading, and delivery of knowledge


METU, July 26, 2002


Work on electronic and mobile commerce will target interoperable, multimodal applications and services across heterogeneous networks

It will include anytime-anywhere trading, collaboration, workflow, and electronic services covering the whole value creation cycle of extended products and services

Research into eWork systems will focus on new workplace designs incorporating innovative technologies to facilitate creativity and collaboration, on increasing resource-use efficiency and on extending work opportunities to all in local communities


METU, July 26, 2002


Work on eLearning will focus on personalised access to, and delivery of, learning as well as on advanced learning environments at school, university, in the workplace and in lifelong learning in general, taking advantage of the development of ambient intelligence


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Complex problem solving in science, engineering, businesses and for society

1.1.2.ii Communication, computing and software technologies Communication and network technologies Software technologies, embedded systems

and distributed systems


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1.1.2.iii Components and microsystems Micro, Nano and Opto-electronics Micro and Nano Technologies, Microsystems,

Displays 1.1.2.iv Knowledge and interface

technologies Knowledge technologies and digital content Intelligent interfaces and surfaces

1.1.2.v IST future and emerging technologies


METU, July 26, 2002


1.1.3 Nanotechnologies and nanosciences, knowledge-based multifunctional materials and new production processes and devices 1.1.3.i Nanotechnologies and

Nanosciences 1.1.3.ii Knowledge-based Multi-

functional Materials 1.1.3.iii New Production Processes and

Devices


METU, July 26, 2002

In summary… Work program gives

very detailed information on the areas, the Commission is collecting proposals

The deadlines for the calls for proposals

You must read it!


METU, July 26, 2002

Calculation of the NoE Grant 50 researchers – 1 Million

Euro/year 100 researchers – 2 Million

Euro/year 500 researchers – 5 Million

Euro/year


METU, July 26, 2002

Steps in preparing RTD (Research and Technological Development) Proposals

Produce a brief document covering the following -

1. Which Action Line is addressed?2. What is the end result to be?3. What is innovative?4. How does it compare to current

technology?5. What is the market and route to market?6. What are major activities required?7. What skills and effort required for each?8. What is profile of organisation needed for

each?


METU, July 26, 2002

Building Consortia

In almost all of the projects partners from two different EU countries is a must

4 - 8 participants, 2 - 4 MEuro contribution 2 - 3 years duration

3 - 6 participants, 1 - 2 MEuro contribution 1.5 - 2 years duration

More than half of the participants (some times all) should be from industry


METU, July 26, 2002

More Steps…1. Clarification of outline2. Validation with project officers in

Brussels 3. Background information search4. Identification of suitable partners

(more on this later)5. Validation of partners6. Agreement with partners7. Proposal format8. Screening and completing


METU, July 26, 2002

OutlineProduce a brief document covering the

following1. Which Action Line(s) are of interest?2. What specifically do you want out of it?

- in business and technical terms3. What resources are you willing to invest?4. What type or specific partners do you

wish to work with?5. What expertise are you willing to apply?


METU, July 26, 2002

Partner SearchMost difficult point for new entrants - first

project is the most difficultSources Idealist: quality but generally minor players http://www.ideal-ist.net CORDIS: poor quality Info days/events: best source Current projects: excellent - major players Consultants: some are very good NCPs: some countries give good support Concertation events etc: can be excellent


METU, July 26, 2002

Roles of Partners There must be players for the following roles:

Knowledge producer Technology developer End user A partner with proven market access potential

What is unique contribution of each partner? Do you have more than one technological

contributor? Do you have an end user? Do you have a partner with proven market

access potential?


METU, July 26, 2002

Value Chain Roles Knowledge Producer Technology Developer End user


METU, July 26, 2002

Parts of a proposal (Parts B & C) Scientific/technological quality & innovation

Community added value & contribution to EC policies

Contribution to Community social objectives

Economic development and S&T prospects

Resources, partnership & management


METU, July 26, 2002

Scientific/technological quality & innovation

This section, describes the scientific/ technological objectives of the proposal

They should be achievable within the project


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Innovation This section describes the

innovative aspects of the proposed project

Innovation can be in the form of novel products/services/applications


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Innovation Proposers should clearly identify

the novelty of their proposed results, for example by including a comparison with the 'state of the art' (world-wide)


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Project Workplan This section concisely describes

the work planned to achieve the objectives of the proposed project

An introduction should explain the structure of the workplan and how the workplan will lead the participants to achieve the objectives of the proposal


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Project Workplan It should also identify significant

risks and contingency plans (?) The workplan must be broken

down into workpackages (WPs) which include management of the project and assessment of progress and results


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Community added value & contribution to EC policies

This section describes how the proposed project will contribute to the objectives of the programme and/or Key Action

This can be done by describing how the proposal meets the requirements of the Action Line, which it addresses


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This section should identify which issue at the European level the proposal is addressing

It should also describe why the proposed project should be carried out at European level instead of at national level


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Partnership & management

Project management: This section, should describe how

the proposed project will be managed, the decision making structures to be

applied, the communication flow within the

consortium and the quality assurance measures which will

be implemented, and how legal and ethical obligations will be met


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Description of the consortium: Short description of the consortium stating who the participants are, what their roles and functions in the

consortium are, and how they complement each other


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Description of the participants: Short description of the participating organisations including:

The expertise and experience of the organisation and short CVs of the key persons to be involved indicating relevant experience, expertise and involvement in other EC projects

Resources: These are filled in A forms


METU, July 26, 2002


This section should describe plans for the dissemination and/or exploitation of the results for the consortium as a whole and for the individual participants in

concrete terms


METU, July 26, 2002


For example describe the dissemination and/or

exploitation strategies, the user groups to be involved and how

they will be involved, the tools and/or means to be used to

disseminate the results and the strategic impact of the proposed project

in terms of improvement of competitiveness or creation of market opportunities for the participants


METU, July 26, 2002

Summary Check related existing projects Validate with NCP/Project Officer Write down a proposal: Breakdown into

Workpackages/Tasks/Roles Get partners written agreement to

participate/A3 Pre-register/install Protool/request certificate Split between partners and agree each’s work Validate resource estimates and costs/iterate Complete proposal draft and review Finalise and submit on time


METU, July 26, 2002

Protool For preparing Part A of a proposal

which includes action line, partner details, signatures of partners (A3 form), budget, etc.

Install early on Even if you don’t plan to submit

electronically use Protool Once your project is accepted install

Electra to prepare the Contract


METU, July 26, 2002

How to maximize the success rate?

First timers should not try to coordinate Try to get into a proposal with a major player Make sure the proposal falls clearly into an

Action Line Make sure that for RTD, innovation is shown Ensure you have key end users involved Read the instructions and follow all of them

very carefully!


METU, July 26, 2002

How the Proposals are Evaluated?

Sources of information Evaluation process RTD Evaluation criteria Scoring Weights & Thresholds Scientific technical quality& innovation Economic development & S&T prospects Financial evaluation


METU, July 26, 2002

Sources of information Proposers Guide - Parts 1 and 2 Guidelines for Evaluators

participating in the evaluation of proposals of the IST Program

FP6 Evaluation Manual Workprogram Call for proposals


METU, July 26, 2002

Evaluation Process RTD

Step 1 Opening, registration & preparationStep 2 Eligibility check - (deadline, signature,

consortium eligibility, anonymity of Part B, in scope of key action)

Step 3 Evaluation of Part B by three evaluatorsStep 4 Evaluation of Part C by same three

evaluatorsStep 5 Consensus meeting among the evaluatorsStep 6 Ranking Panel (All the evaluators, project

officers, head of unit)


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Evaluation CriteriaCriterion

1 Scientific/technological quality & innovation

2 Community added value & contribution to policies

3 Contribution to Community social objectives

4 Economic development and S&T prospects

5 Resources, partnership & management


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ScoringEvaluators score each criterion 0-5 with

0 being low and 5 high0 - Unsatisfactory1 - Poor2 - Fair3 - Good4 - Very good5 - Excellent


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Weights & Thresholds

Scores on each criterion is 0-5 with 5 best

For RTD (Different thresholds for different types):Criterion Weight Threshold 1 4 3 2 1 2 3 1 - 4 2 3 5 2 2


METU, July 26, 2002

Scientific technical quality& innovation

Criterion 1 deals with Scientific technical quality and innovation

The IST program can only fund 5% of EU investment in IT R&D - its effectiveness is maximised by focusing in strategic technological areas funding innovation in those areas


METU, July 26, 2002

Criterion 1 Specifics The quality of the research proposed and its

contribution to addressing the key scientific and technological issues for achieving the objectives of the program and/or key action

The originality, degree of innovation and progress beyond the state of the art, taking into account the level of risk associated with the project

The adequacy of the chosen approach, methodology and work plan for achieving the scientific and technological objectives


METU, July 26, 2002

Economic development & S&T prospects

Second most important criterion Need to ensure that the results will be

exploited commercially Need to ensure that people know

about the work i.e. dissemination to aid in eventual exploitation political reasons, so IST activities are

known


METU, July 26, 2002

Criterion 4 Specifics Usefulness and range of applications &

quality of the exploitation plans, including the credibility of the partners to carry out the exploitation activities for the RTD results and the wider economic impact

Strategic impact of the proposed project and its potential to improve competitiveness & development of applications markets for the partners and the users of the RTD results

Contribution to European technological progress & dissemination strategies for the expected results, choice of target groups, etc


METU, July 26, 2002

Pointers for exploitation & dissemination plans

Treat as a business plan - would you invest in this project?

Include Business Implementation Plan and Return on Investment (ROI)

Must contain specifics e.g. accessible markets, channels etc.

Must have an existing market player in the consortium

The dissemination plan must also be specific Must list events, audiences, organisations etc


METU, July 26, 2002

Financial evaluation 1

Evaluators should judge value for money and the resources required

It is normal for Project Management not to exceed 10% of resource

Only the commission should judge the man rates - it is not within competence of evaluators

Although not required have a financial item justification as section C9


METU, July 26, 2002

Financial evaluation 2 Less money is available later in the program Overall cost is a factor in final rankings It is against the rules for the Commission to

impose arbritary cuts - but some units do! It is best to put in lowest cost initial proposal Larger proposals should be closely coordinated

with project officer before submitting


METU, July 26, 2002

Proposal Evaluation Proposal evaluation manual is

publicly available in the Web If you check your proposal before

submitting it with the criteria in the evaluation manual, your success rate will be improved


METU, July 26, 2002

For documentation and useful links

http://www.srdc.metu.edu.tr/hermesProject/

Follow the links Training Material includes

a book by Myer Morron from ISERD on how to write RTD proposals!

Useful links Call for Project proposal ideas (project

market): http://www.srdc.metu.edu.tr/hermesProject/market.html


METU, July 26, 2002

You can do it! Through my students working in

industry Through the projects I review in Turkey I

know that: Excellent projects on the cutting

edge of IT technology is being developed in Turkey!

In my opinion it is time for Turkish IT industry to open up to Europe!


METU, July 26, 2002

Be proactive! My apologies if this sounds like

preaching but slightly modifying the famous saying of JFK:

Think not what European Union can do for you; think what you can do for the European Union

In other words be proactive: create opportunities both for your selves and for the European Union


METU, July 26, 2002

Grab the opportunity!

In my opinion, when you have a project accepted, you should see this as the ultimate opportunity and do your very best to make the project a smashing success!

In other words put best possible effort in to your work!

The rest will follow!


METU, July 26, 2002

A Very Useful Link All of the on going projects of IST is

listed at:http://www.cordis.lu/ist/projects.htm

Please take a look at this site to get a feeling of IST Projects!


METU, July 26, 2002

How to become an expert evaluator for the European Commission?

http://www.cordis.lu/expert-candidature/


METU, July 26, 2002

Success measures of FP6 proposals

The proposals are rated according to the questions presented in this talk

You must provide answers for them while writing your proposals to have a winning proposal

The reference document for this talk is

GUIDELINES FOR EVALUATORS

Research and Technological Development Projects (RTD)


METU, July 26, 2002

Specific issues for shared-cost R&D and Demonstration

The quality of the research proposed:

Contribution of proposal to the key scientific and technological issues of programme and Key Action (or The thematic Priority Areas)


METU, July 26, 2002

Originality, degree of innovation Does the proposal clearly identify the

novelty of the proposed result, for example by including a comparison with the state of the art world-wide?

The level of risk and scientific and technical handling of these risk

Is there a reasonable balance between risks and potential benefits


METU, July 26, 2002

The adequacy of the chosen approach Is the approach, methodology

and work plan adequate and credible for achieving the planned results?

Are self-assessment procedures

incorporated? (milestones, yard sticks to measure the progess, …)


METU, July 26, 2002

Community added value and contribution to EC policies Does the proposal clearly identify

what European-level issues it addresses?

Does the proposal identify and describe interdependencies, if any, with other national or international activities?


METU, July 26, 2002

Community added value and contribution to EC policies Is there clear added value in

carrying out the proposed action at European level (as opposed to national level)?

What are the problems addressed at European level?

What is the expected impact at European level?


METU, July 26, 2002

The European added value of the consortium Will the proposers be able to

undertake the activities needed at the European level?

Can the proposed research only be achieved at European level; for which reasons?


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Contribution to EU policies To which EU policies could the

proposed action contribute? Does the proposal address

standardisation or regulation, and if so in a credible way?


METU, July 26, 2002


The contribution of the project to improving the quality of life and health and safety (including working conditions) Do you expect a direct or indirect

impact on this aspect from the proposed work?

Which impact, and is it to be considered positive or negative?


METU, July 26, 2002


The contribution of the project to improving employment prospects and the use and development of skills in Europe

The contribution of the project to preserving and/or enhancing the environment and the minimum use/conservation of natural resources


METU, July 26, 2002

Economic development and S&T prospects The possible contribution to

economic growth, in particular the usefulness and range of

applications and quality of the exploitation plans, the credibility of the partners to

carry out the exploitation activities for the RTD results and/or the wider economic impact of the project


METU, July 26, 2002

Economic development and S&T prospects Will the proposed action contribute to

growth and is it likely to have a wider economic impact – directly or indirectly?

Will the action improve competitiveness or create market opportunities?

Are exploitation plans outlined for individual participants, for the consortium as a whole?


METU, July 26, 2002

Economic development and S&T prospects Are the exploitation plans well

planned, timely and likely to come through?

Are they concrete, for example detailing user groups’ involvement?

Is the exploitation plan critically dependent on one or more partners; if so, which ones?


METU, July 26, 2002

The strategic impact of the proposed project What is the potential strategic impact

of the proposed action for EU competitiveness?

Will it help to improve competitiveness and/or create markets for products/services based on RTD results in the area of IST?

Indicate these markets and products


METU, July 26, 2002

Dissemination strategies What is the likely contribution to

European scientific and technological progress?

Are plans/tools to disseminate results foreseen?

Are dissemination strategies explained, results and target groups identified?


METU, July 26, 2002

Resources, partnership and management The quality of the management

and project approach proposed, in particular the appropriateness, clarity, consistency, efficiency and completeness of the proposed tasks, the scheduling arrangements (with milestones) and the management structure


METU, July 26, 2002

Management of the project In addition, the tools to be used for

monitoring project progress, including the quality of specified indicators of impact and performance, and ensuring good communication within the project consortium


METU, July 26, 2002

Management of the project Is an appropriate management

structure proposed? Are conflict resolution

procedures foreseen? Has the co-ordinator sufficient

expertise in managing international projects?


METU, July 26, 2002

Management of the project Is the workplan clear, well

designed with clear and achievable milestones?

Are adequate tools foreseen for the management?


METU, July 26, 2002

The partnership The quality of the partnership and involvement of users and/or other

actors in the field when appropriate; in particular, the scientific/technical

competence and expertise and the roles and functions within the

consortium and the complementarity of the partners


METU, July 26, 2002

The partnership Are the proposer organisations

appropriate for implementing the proposed action?

Are there overlaps or gaps in expertise of partners?

Do the partner(s) have the skills and experience needed?


METU, July 26, 2002

The partnership Is sufficient industrial expertise

represented in the consortium? Are roles and functions clear (in

case there are several partners)?


METU, July 26, 2002

The appropriateness of the resources

the manpower effort for each partner and task,

the quality and/or level and/or type of manpower allocated,

durables, consumables, travel and any other resources to be used


METU, July 26, 2002


Is the proposed action cost-effective in general?

Is the manpower proposed seen to be adequate; if not give an estimate of over/under estimation

Is the equipment, travel etc. reasonable for the size and type of project proposed?


METU, July 26, 2002


Is the personnel proposed having the required expertise and credibility?

Are all partners expected to have or to be able to create the necessary resources for carrying out the proposed project?

Thematic Networks


METU, July 26, 2002

Scientific/technological quality

and innovation Instead of addressing research

quality as such, this criterion rather focuses on how the IST programme objectives/activities are supported by Thematic Network

Does the proposal demonstrate convincingly that it can play a valuable role in supporting the Programme?


METU, July 26, 2002

Degree of Innovation Will the proposed measure contribute in

stimulating the innovation potential – in market, technology or other relevant terms - of European industry and/or the science and technology base?

Is the consortium aware of the state of the art of technology/current practice in their field?


METU, July 26, 2002

European Added Value of the Consortium

Will the action aim at real European wide networking?

Is the membership of the action sufficiently European wide?


METU, July 26, 2002

Thank you for your attention!

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