SCOTT THOMSONCHAIRPERSON

SEPTEMBER 2013

IPPA Succession Planning

Issues for Discussion

IPPA Organisational Planning

1. Delegate Succession Planning2. Executive Committee - Succession Planning3. Structure of the Executive Committee

Overview

IPPA is the only non clinical subgroup within the WCPT

IPPA has 17 paid up Members OrganisationsSuccess dependent on a number of factors

including1. Leadership2. Succession of personnel3. Continuity of work

History of MO Support

Support has varied over the course of the past 18 years

Strong support from a core group of MO’sSporadic support from a second group of

MO’sLittle or no support from a third group

Strong Supporters

Attend General and Regional MeetingsRespond to emails and other correspondencePay subscriptions on timeOffer to work on ProjectsGood delegate representation and succession

planning within their own MO

Generally make time available to contribute to the organisation

Sporadic Supporters

Attend General and Regional meetings irregularly

Poor continuity of delegate representation at meetings

Poor communication – personnel changes within MO changes are not communicated to IPPA, e-mail and contact details change making communication difficult.

The MO has never been represented on the EC

‘Subs Payers’

This group pay their subs but apart from that they are invisible!

They never or rarely attend General and Regional Meetings

Communication is almost non existentI question why these MO’s even belong to the

IPPA!

Future Success of the IPPA

This will rely on each MO doing the following1. Recognizing and accepting the responsibilities

of being an MO!2. Understanding that communication is a key

responsibility! 3. Attending and contributing to Regional and

General Meetings4. Answering e-mails in a timely manner5. Looking at the opportunity to be part of future

Executive Committees.

MO Delegate Succession Planning

MOR’s are best equipped to contribute when they understand the activities the IPPA are involved with

This understanding and knowledge happens1. over a period of time 2. when the MOR knows the other delegates3. when the MOR has a sense of ownership of the

projects and activities the IPPA is working on MOR’s who attend 1 or 2 meetings and are

then replaced are not in a position to contribute in a way the IPPA needs them to.

Executive Committee Position

MO’s should appoint their delegates for a minimum period of 4 years.

Appointment of delegates to coincide with IPPA General Meetings where election of officers takes place.

Executive Committee – Succession Planning

Constitutionally necessary to have officers representing at least 3 WCPT sub regions

Having as many regions represented as possible requires1. an increase in total membership numbers2. An increase in membership from certain regions

IPPA Membership

12

2

1 2

Membership

EuropeAsia West PacificAfricaSouth AmericaNorth America /Carribean

IPPA Membership

Europe is the stronghold of the IPPAThe low levels of membership from the other

regions makes it hard when needing to ensure at least 3 regions are represented on the Executive Committee

Historically the IPPA has experienced difficulty during elections when some delegate nominations have had to have been withdrawn during voting because of the complexities of sub region representation on the Executive Committee

Future IPPA Membership

Strategically the IPPA should direct resources into membership recruitment from the 4 regions outside Europe

Barriers to this recruitment include1. many countries not permitting practice outside

of the hospital environment 2. a number of countries having unregulated private

practice making it difficult for those countries to meet the IPPA membership criteria

3. the language barrier making it difficult to engage in meaningful conversation about private practice

Future IPPA Membership

While the issue of recruitment is difficult it cannot be ignored!

This organisation is a membership based organisation and the fundamental reason for its existence is to work for the benefit of organisations.

This issue will not be addressed further in this talk but will be addressed by the Executive Committee in consultation with the wider membership within the next 12 months

Structure of the Executive Committee

Current IPPA Constitution requires the Executive Committee to consist of 5 elected officers

Officers must represent at least 3 WCPT sub regions

Most responsibility falls to the Chair, the Secretary and Treasurer.

The EC currently works well and provides the opportunity for a range of views and experience to govern the organisation.

Structure of the Executive Committee

Structure of the Executive Committee

During my 10 years on the EC I felt my 4 years terms as MO Rep and Vice Chair lacked a specific purpose and role within the EC.

Currently the role of the Vice Chair is a supporting role for the Chair.

The MO Rep is currently a liaising role between the MO’s and the EC.

(perhaps my experience as the MO Rep and Vice Chair says more about me than the roles themselves!)

Structure of the Executive Committee

I propose that the structure of the EC is reviewed.

The purpose of the review would be to examine how the EC can function using a lean thinking approach and deliver to the membership ‘value for money’

Essentially the lean thinking approach would see1. a reduction in the size of the Executive

Committee from 5 to 42. Changing the role of the MO Rep

Proposed Executive Committee Changes

Reduce the EC size from 5 officers to 4 officers by removing the position of Vice Chair

Changing the name and the role of the MO Rep to that of Projects Co-ordinator

The Projects Co-ordinator would be responsible for managing IPPA Projects eg the recent website upgrade and the current MO dataset project

The Project Co-ordinator would also be responsible for membership recruitment with support from the Chair.

Structure of the Executive Committee

Delivering value to the membership in the future will most likely see the organisation work on projects for the benefit of the membership.

These projects may vary in length but they are likely to be worked on during the course of a year (between meetings) and in some instances may span 2 years.

These projects will need to be driven by the EC with the support of the membership and will need to have an EC member responsible for delivering the project.

Consequences of an EC Restructure

Possible increased workload for 4 EC members

Less debate within the EC with one less member

Difficulty meeting constitutional requirements to have 3 sub group regions represented

Reduced running costs of the ECMore focus from a smaller group with defined

roles.

Structure of the Executive Committee

I welcome the comments and views of the MOR on this matter.

Structure of the Executive Committee